Fujitsu iX500 User Guide

Operator's Guide

P3PC-4202-03ENZ0

Introduction

Thank you for purchasing the color image scanner ScanSnap iX500 (hereinafter referred to as "the ScanSnap").

This manual explains how to handle and operate the ScanSnap. Be sure to read this manual, "Safety Precautions", and "Getting Started" thoroughly before using the ScanSnap to ensure correct use. We hope that this manual will provide you with useful information in order to utilize the ScanSnap.

If you are using a Windows

Adobe

Reader® (7.0 or later) is required to display or print this manual.

operating system, either Adobe® Acrobat® (7.0 or later) or

Safety Information

The attached "Safety Precautions" manual contains important information about the safe and correct use of the ScanSnap. Make sure that you read and understand it before using the ScanSnap.

Trademarks

Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, Windows Live, Internet Explorer, and Entourage are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Word is the product of Microsoft Corporation in the United States. Apple, the Apple logo, Mac, Mac OS, OS X, iPhoto, iTunes, and App Store are trademarks of Apple Inc. Adobe, the Adobe logo, Acrobat, and Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and/or other countries. Intel and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and other countries. ABBYY™ FineReader™ Engine © ABBYY. OCR by ABBYY ABBYY and FineReader are trademarks of ABBYY. Evernote is a registered trademark or trademark of Evernote Corporation.

Google, Google Docs, Android, and Google Play are registered trademarks or trademarks of Google Inc. Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or trademarks of salesforce.com, inc. in the United States and other countries. Wi-Fi and Wi-Fi Protected Setup are trademarks of Wi-Fi Alliance. Besides the software authored by the product developer (PFU LIMITED), the ScanSnap contains other free software, such as software copyrighted under the GNU General Public License (GPL) or the GNU Lesser General Public License (LGPL). For details concerning the conditions of the licenses, refer to "Terms and Conditions for End User License" (file name: OSS_License.pdf) contained in the Setup DVD-ROM. ScanSnap, the ScanSnap logo, ScanSnap Manager, ScanSnap Organizer, CardMinder, and Rack2-Filer are registered trademarks or trademarks of PFU LIMITED in Japan. Other company names and product names are the registered trademarks or trademarks of the respective companies.

Manufacturer

Introduction

PFU LIMITED International Sales Dept., Imaging Business Division, Products Group Solid Square East Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan Phone: (81-44)-540-4538

Manuals

Read the following manuals as needed when using the ScanSnap.

Manual Description Location

Introduction

Safety Precautions Read this manual before you

start using the product because it contains important information about the safe use of the ScanSnap.

ScanSnap iX500 Getting Started

This manual explains about the ScanSnap package contents, software installation, connecting the ScanSnap, and checking the operation.

Included in the package. You can also refer to this manual by following the procedure below when the software has been installed.

Select [Start] menu → [All Programs] → [ScanSnap Manager] → [Safety Precautions] (for Windows 8, right-click the Start screen, and select [All apps] on the app bar → [Safety Precautions] under [ScanSnap Manager]).

From the sidebar in Finder, select [Applications] → [ScanSnap] → [Manual], and then double-click [Safety Precautions].

Select [Start] menu → [All Programs] → [ScanSnap Manager] → [Getting Started] (for Windows 8, right-click the Start screen, and select [All apps] on the app bar → [Getting Started] under [ScanSnap Manager]).

ScanSnap iX500 Operator's Guide (this manual)

Read this manual for information about the basic operations of the ScanSnap, software installation, scanning methods, various settings, and handling of the ScanSnap.

From the sidebar in Finder, select [Applications] → [ScanSnap] → [Manual], and then double-click [Getting Started].

Select [Start] menu → [All Programs] → [ScanSnap Manager] → [Operator's Guide] (for Windows 8, right-click the Start screen, and select [All apps] on the app bar → [Operator's Guide] under [ScanSnap Manager]).

From the sidebar in Finder, select [Applications] → [ScanSnap] → [Manual], and then double-click [Operator's Guide].

Manual Description Location

Introduction

Troubleshooting (installation)

ScanSnap Connect Application User's Guide (iOS)

ScanSnap Connect Application User's Guide (Android)

Read this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation. It explains about the resolutions for such troubles.

Read this manual for information about connecting the mobile device and the computer, ScanSnap Connect Application operations on the mobile device, settings and receiving files.

z Click [Manuals] → [Troubleshooting

(installation)] in the [ScanSnap Setup] dialog box that appears when you insert the Setup DVD-ROM into the DVD-ROM drive.

z Select [Start] menu → [All Programs]

→ [ScanSnap Manager] →

[Troubleshooting (installation)] (for Windows 8, right-click the Start screen, and select [All apps] on the app bar → [Troubleshooting (installation)] under [ScanSnap Manager]).

z Double-click the [Troubleshooting

(installation)] icon in the [ScanSnap] window that appears when you insert the Setup DVD-ROM into the DVDROM drive.

z From the sidebar in Finder, select

[Applications] → [ScanSnap] → [Manual], and double-click [Troubleshooting (installation)].

Start ScanSnap Connect Application on

the iOS mobile device, tap [ ] on the [File List] screen, and then tap [Help] on the [Information] screen that appears.

Start ScanSnap Connect Application on the Android mobile device, and when the [File List] screen is displayed, press the [Menu] button on the device or tap the software [Menu] to display the menu. Tap

[ ] in the menu, and then tap [Help] on the [Information] screen that appears.

Manual Description Location

Read these manuals when ScanSnap Organizer User's Guide

CardMinder User's Guide

Scan to Microsoft SharePoint User Guide

ABBYY FineReader for ScanSnap User's Guide

using this product for the first

time, or when you need more

information in general, on

product features and operating

environment.

Read these manuals when

using this product for the first

time, or when you need more

information on product features,

dialog boxes/windows,

operating environment and

functions.

Read this manual when

questions or problems

regarding operations (e.g. when

setting items) arise.

Select [Start] menu → [All Programs] → [ScanSnap Organizer] → [Manual] (for Windows 8, right-click the Start screen, and select [All apps] on the app bar → [Manual] under [ScanSnap Organizer]).

Select [Start] menu → [All Programs] → [CardMinder] → [Manual] (for Windows 8, right-click the Start screen, and select [All apps] on the app bar → [Manual] under [CardMinder]).

From the sidebar in Finder, select [Applications] → [CardMinder] → [Manual], and then double-click [User's Guide].

Select [Start] menu → [All Programs] → [KnowledgeLake] → [Scan to Microsoft SharePoint User Guide] (for Windows 8, right-click the Start screen, and select [All apps] on the app bar → [Scan to Microsoft SharePoint User Guidel] under [KnowledgeLake]).

Select [Start] menu → [All Programs] → [ABBYY FineReader for ScanSnap(TM)

5.0] → [User's Guide] (for Windows 8, right-click the Start screen, and select [All apps] on the app bar → [User's Guide] under [ABBYY FineReader for ScanSnap(TM) 5.0]).

Introduction

Manual Description Location

Introduction

ScanSnap Manager Help

Read this Help file when

questions or problems

regarding operations (e.g. when

setting items) arise.

This Help file explains about

scanner operations, operational

troubles and their resolution,

dialog boxes/windows and

messages.

Refer to this Help by one of the following methods:

z The ScanSnap Manager icon is

displayed in the menu that appears

when you click in the notification area. Right-click the ScanSnap

Manager icon , and then select [Help] → [Help] from the menu that appears.

z Select [Start] menu → [All Programs]

→ [ScanSnap Manager] → [ScanSnap

Manager Help] (for Windows 8, rightclick the Start screen, and select [All apps] on the app bar → [ScanSnap Manager Help] under [ScanSnap Manager]).

z Click the Help button ( ) for

ScanSnap Manager.

z Press the [F1] key on the keyboard

when a dialog box is displayed.

z Click the [Help] button in each dialog

box.

z Click the ScanSnap Manager icon

in the Dock while pressing the [control] key on the keyboard, and then select [Help] → [Help] from the menu that appears.

z Click the Help button ( ) for

ScanSnap Manager.

z From the menu bar, select [Help] →

[ScanSnap Manager Help].

Manual Description Location

Introduction

ScanSnap Online Update Help

ScanSnap Wireless Setup Tool Help

Read this Help file when

questions or problems

regarding operations arise.

This Help file explains about

operations, dialog boxes/

windows and messages.

Read this Help file when

questions or problems

regarding operations arise.

This Help file explains about

scanner operations, operational

troubles and their resolution,

dialog boxes/windows and

messages.

Refer to this Help by either of the following methods:

z Select [Start] menu → [All Programs]

→ [ScanSnap Online Update] →

[Help] (for Windows 8, right-click the Start screen, and select [All apps] on the app bar → [Help] under [ScanSnap Online Update]).

z Press the [F1] key on the keyboard

when a dialog box is displayed.

z Click the [Help] button in each dialog

box.

z Click the Help button ( ) for

ScanSnap online update.

z From the menu bar, select [Help] →

[ScanSnap Online Update Help].

Refer to this Help by either of the following methods:

z Press the [F1] key on the keyboard

when a dialog box is displayed.

z Click [About this screen] or [About this

message] on each screen.

ScanSnap Organizer Help

CardMinder Help

Adobe Acrobat Help

ABBYY FineReader for ScanSnap Help

Read these Help files when

questions or problems

regarding operations (e.g. when

setting items) arise.

These Help files explain about

operations, dialog boxes/

windows and messages.

Read these Help files when

questions or problems

regarding operations (e.g. when

setting items) arise.

z Click the Help button ( ) in each

window.

For details about how to start up the Help, refer to the User's Guide for each product.

From the menu bar, select [Help] → [Adobe Acrobat XI Help].

From the menu bar, select [Help] → ABBYY FineReader for ScanSnap Help.

Structure of This Manual

This manual consists of the following:

ScanSnap Overview

This chapter covers the features of the ScanSnap, an overview of ScanSnap Manager, and how to use the ScanSnap via wireless LAN, as well as the basic operations of the ScanSnap.

Installing the Software

This chapter explains about the software bundled with the ScanSnap, system requirements and installation procedures.

Using the ScanSnap (for Windows Users)/Using the ScanSnap (for Mac OS Users)

This chapter explains how to perform scanning and how to set the ScanSnap Manager.

Introduction

Troubleshooting

This chapter provides references for resolving troubles such as removing jammed documents.

Daily Care

This chapter explains about the cleaning materials and how to clean the ScanSnap.

Consumables

This chapter explains how to replace the consumables.

Appendix

This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method, how to purchase/clean the Carrier Sheet and the ScanSnap installation specifications.

About Maintenance

Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product.

Read this manual in order starting from "ScanSnap Overview" through "Using the ScanSnap" for a better understanding of ScanSnap operations.

Symbols Used in This Manual

WARNING

CAUTION

The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.

Indication Description

This indication alerts operators to an operation that, if not strictly observed, may result in severe injury or death.

This indication alerts operators to an operation that, if not strictly observed, may result in safety hazards to personnel or damage to the product.

Besides warning indicators, the following symbols are also used in this manual.

Introduction

Symbol Description

This symbol indicates operations using Windows.

This symbol indicates operations using Mac OS.

Arrow Symbols in This Manual

Right-arrow symbols [→] are used to connect icons or menu options you should select in succession. Example: Select [Start] menu → [Computer].

Screen Examples in This Manual

Windows screen

Microsoft product screenshots are reprinted with permission from Microsoft Corporation. The screenshots used in this manual are of Windows 7. The actual windows and operations may differ depending on the operating system.

z Icon in the notification area

The ScanSnap Manager icon is displayed in the menu which appears when you click in the notification area.

To have the ScanSnap Manager icon always displayed in the notification area, drag the icon and drop it onto the notification area. The notification area is located at the far right of the taskbar.

Introduction

The explanations in the manual use the case in which the ScanSnap Manager icon is always displayed in the notification area.

Mac OS screen

The screenshots used in this manual are of Mac OS X v10.7. The actual windows and operations may differ depending on the operating system.

The screen examples in this manual are subject to change without notice in the interest of product development. If the actual screen differs from the screen examples in this manual, operate by following the actual displayed screen.

For Windows 8 Users

To start ScanSnap applications or display Control Panel, use the All apps screen. The All apps screen is displayed by following the procedure below.

1. Right-click the Start screen.

2. Click [All apps] on the app bar.

Introduction

Abbreviations Used in This Manual

The following abbreviations are used in this manual:

Abbreviation Used Designation

Introduction

Windows 8

Windows 7

Windows Vista

Windows XP

Windows Windows 8, Windows 7, Windows Vista, or Windows XP operating system

Microsoft Office

Word

Excel

Windows

Windows Vista

Windows

Microsoft

8 operating system, English Version

8 Pro operating system, English Version

8 Enterprise operating system, English Version

7 Starter operating system, English Version

7 Home Premium operating system, English Version

7 Professional operating system, English Version

7 Enterprise operating system, English Version

7 Ultimate operating system, English Version

Home Basic operating system, English Version

Home Premium operating system, English Version

Business operating system, English Version

Enterprise operating system, English Version

Ultimate operating system, English Version

XP Home Edition operating system, English Version

XP Professional operating system, English Version

Office

Word 2013

Word 2010

Office Word 2007

Office Word 2003

Word for Mac 2011

Word 2008 for Mac

Word 2004 for Mac

Excel® 2013

Excel® 2010

Office Excel® 2007

Office Excel® 2003

Excel® for Mac 2011

Excel® 2008 for Mac

Excel® 2004 for Mac

Abbreviation Used Designation

Introduction

PowerPoint

SharePoint

Internet Explorer

Microsoft® PowerPoint® 2013

Microsoft

Windows

Microsoft® Internet Explorer

PowerPoint® 2010

Office PowerPoint® 2007

Office PowerPoint® 2003

PowerPoint® for Mac 2011

PowerPoint® 2008 for Mac

PowerPoint® 2004 for Mac

SharePoint® Server 2010, English Version

Office SharePoint® Server 2007, English Version

Office SharePoint® Portal Server 2003, English Version

SharePoint® Foundation 2010, English Version

Windows® SharePoint® Services 2.0/3.0, English Version

Internet Explorer

Windows Live Mail Windows Live™ Mail

Windows Mail

Outlook

Outlook Express

Outlook for Mac

.NET Framework

Entourage

Microsoft

Windows® Mail

Outlook® 2013

Outlook® 2010

Office Outlook® 2007

Office Outlook® 2003

Outlook® Express

Outlook® for Mac

.NET Framework

Entourage

Mac OS OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6

Adobe Acrobat

Adobe Reader

ABBYY FineReader for ScanSnap

Adobe

Acrobat

Reader

ABBYY FineReader for ScanSnap™ All the descriptions in this manual assume the usage of ABBYY FineReader

for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap. Note that ABBYY FineReader for ScanSnap may be upgraded without notice. If the descriptions differ from the actual displayed screens, refer to ABBYY FineReader for ScanSnap Help.

Google Docs Google Docs™

Android Android™

WPS Wi-Fi Protected Setup™

Abbreviation Used Designation

Wireless access point Wireless access point

Wireless router

ScanSnap Color Image Scanner ScanSnap iX500

Carrier Sheet ScanSnap Carrier Sheet

Introduction

Introduction ....................................................................................2

Safety Information.......................................................................... 2

Trademarks ..................................................................................... 2

Manufacturer................................................................................... 3

Manuals ........................................................................................... 4

Structure of This Manual ............................................................... 9

Symbols Used in This Manual..................................................... 10

Arrow Symbols in This Manual ................................................... 10

Screen Examples in This Manual................................................ 11

For Windows 8 Users................................................................... 12

Abbreviations Used in This Manual............................................ 13

ScanSnap Overview .................................................................... 22

Features of the ScanSnap ........................................................... 23

Simple ...................................................................................................... 23

Speedy..................................................................................................... 23

Compact................................................................................................... 24

Use in a Manner That Best Suits Your Intended Use .............................. 24

Linkage Functions to Increase Range of Useful Applications.................. 25

Save Data to a Computer via Wireless LAN ............................................ 25

Save Data Easily to Mobile Devices ........................................................ 26

Easy Linkage with Cloud Services........................................................... 26

Creating Data According to Intended Application .................................... 27

Scan Easily Using Automatic Functions .................................................. 29

Bundled Software Can Be Used with Various Applications ..................... 30

Other Useful Functions ............................................................................ 31

Table of Contents

Parts and Functions..................................................................... 32

Front......................................................................................................... 32

Back ......................................................................................................... 34

ScanSnap Manager Overview ..................................................... 35

ScanSnap Manager Icon ......................................................................... 35

Right-Click Menu (Windows).................................................................... 37

ScanSnap Manager Menu (Mac OS)....................................................... 39

Quick Menu.............................................................................................. 41

How to Perform a Scan ................................................................ 42

Scan from a Computer............................................................................. 42

Scan from a Wireless LAN-connected Mobile Device ............................. 44

Turning the ScanSnap ON/OFF................................................... 45

Turning the ScanSnap ON....................................................................... 45

Turning the ScanSnap OFF ..................................................................... 47

Sleep Mode.............................................................................................. 48

Automatic Power OFF.............................................................................. 49

Connecting the ScanSnap to a Wireless LAN ........................... 50

Preparation .............................................................................................. 51

Set a Wireless LAN Using the ScanSnap Wireless Setup Tool............... 52

Connect a Computer to the ScanSnap .................................................... 54

Connect a Mobile Device to the ScanSnap ............................................. 55

Reconnect to a Wireless Access Point

Using the ScanSnap WPS Button............................................................ 56

Documents for Scanning............................................................. 58

Conditions for Documents to Scan .......................................................... 58

Conditions for Using the Carrier Sheet .................................................... 60

How to Load Documents ............................................................. 63

Installing the Software ................................................................ 68

Bundled Software Overview........................................................ 69

System Requirements.................................................................. 71

Windows .................................................................................................. 71

Mac OS .................................................................................................... 74

Table of Contents

Installing in Windows................................................................... 76

How to Install the Software ...................................................................... 76

ScanSnap Software ................................................................................. 78

Dropbox for Windows............................................................................... 83

Evernote for Windows.............................................................................. 85

SugarSync Manager for Windows ........................................................... 88

Scan to Microsoft SharePoint .................................................................. 90

Trial Software........................................................................................... 92

Adobe Acrobat ......................................................................................... 94

Installing in Mac OS ..................................................................... 96

How to Install the Software ...................................................................... 96

ScanSnap Software ................................................................................. 98

ABBYY FineReader Express Edition for Mac ........................................ 103

Dropbox for Mac .................................................................................... 106

Evernote for Mac.................................................................................... 108

SugarSync Manager for Mac ................................................................. 111

Using the ScanSnap (for Windows Users) .............................. 113

Basic Scanning Operation Flow ............................................... 114

Selecting a Profile Depending on the Document ................................... 114

Scanning ................................................................................................ 116

Stopping the Scan.................................................................................. 118

Using ScanSnap with the Quick Menu ..................................... 119

Saving Data in ScanSnap Organizer ..................................................... 124

Storing Business Cards in CardMinder.................................................. 127

Saving Data in a Specified Folder.......................................................... 131

Attaching Files to E-Mail ........................................................................ 137

Using the ScanSnap as a Copy Machine .............................................. 142

Saving Data in Rack2-Filer Smart.......................................................... 146

Saving Data in Magic Desktop............................................................... 150

Saving Data to a Mobile Device............................................................. 152

Saving Data to Your Dropbox Folder ..................................................... 161

Saving Documents to Evernote ............................................................. 165

Saving Handwritten Notes to Evernote .................................................. 169

Saving Documents to Google Docs ....................................................... 172

Posting to Salesforce Chatter ................................................................ 177

Saving Data to Your SugarSync Folder ................................................. 183

Converting into Word/Excel/PowerPoint Documents............................. 188

Table of Contents

Saving Data in SharePoint..................................................................... 195

Saving Data to Picture Folder ................................................................ 199

Profile .......................................................................................... 203

How to Configure Scan Settings ............................................................ 204

Profile Management............................................................................... 204

How to Perform a Scan.......................................................................... 213

ScanSnap Folder Operations .................................................... 216

How to Configure Scan Settings ............................................................ 217

How to Perform a Scan.......................................................................... 217

Creating Scanned Images Depending on Intended Use......... 222

Scanning Only One Side of a Document ............................................... 222

Scanning Color Documents in Gray or Black & White........................... 224

Scanning Color Documents in High Compression................................. 226

Deleting Blank Pages............................................................................. 228

Correcting Skewed Character Strings.................................................... 230

Rotating the Scanned Image to its Correct Orientation ......................... 232

Reducing Bleed-Through ....................................................................... 234

Scanning Documents of Different Widths or Lengths in One Batch ...... 236

Scanning Documents Larger Than A4/Letter Size................................. 240

Scanning Documents Such as Photographs and Clippings................... 245

Long Page Scanning.............................................................................. 249

Saving Scanned Images in Multiple PDF Files ...................................... 251

Creating Searchable PDF Files ............................................................. 253

Setting Keywords in PDF Files .............................................................. 256

Setting Passwords for PDF Files ........................................................... 262

Creating PDF/A Files ............................................................................. 266

Configuring ScanSnap Manager............................................... 268

How to Configure Scan Settings ............................................................ 268

Quick Menu Settings.............................................................................. 271

Automatic Linkage with Applications...................................................... 276

ScanSnap's Communication Status....................................................... 280

Showing the Scanning Progress............................................................ 283

Using the ScanSnap (for Mac OS Users)................................ 285

Basic Scanning Operation Flow ............................................... 286

Selecting a Profile Depending on the Document ................................... 286

Scanning ................................................................................................ 288

Table of Contents

Stopping the Scan.................................................................................. 290

Using ScanSnap with the Quick Menu ..................................... 291

Saving Data in a Specified Folder.......................................................... 295

Attaching Files to E-Mail ........................................................................ 299

Using the ScanSnap as a Copy Machine .............................................. 304

Creating Searchable PDF Files ............................................................. 308

Storing Business Cards in CardMinder.................................................. 316

Saving Data to a Mobile Device............................................................. 320

Saving Data to Your Dropbox Folder ..................................................... 333

Saving Documents to Evernote ............................................................. 337

Saving Handwritten Notes to Evernote .................................................. 341

Saving Documents to Google Docs ....................................................... 344

Posting to Salesforce Chatter ................................................................ 349

Saving Data to Your SugarSync Folder ................................................. 355

Converting into Word/Excel/PowerPoint Documents............................. 359

Saving Scanned Images in iPhoto ......................................................... 366

Profile .......................................................................................... 369

How to Configure Scan Settings ............................................................ 370

Profile Management............................................................................... 370

How to Perform a Scan.......................................................................... 379

Creating Scanned Images Depending on Intended Use......... 381

Scanning Only One Side of a Document ............................................... 381

Scanning Color Documents in Gray or Black & White........................... 383

Deleting Blank Pages............................................................................. 385

Correcting Skewed Character Strings.................................................... 387

Rotating Scanned Image to its Correct Orientation ............................... 389

Reducing Bleed-Through ....................................................................... 391

Scanning Documents of Different Widths or Lengths in One Batch ...... 393

Scanning Documents Larger Than A4/Letter Size................................. 397

Scanning Documents Such as Photographs and Clippings................... 402

Long Page Scanning.............................................................................. 406

Saving Scanned Images in Multiple PDF Files ...................................... 408

Creating Searchable PDF Files ............................................................. 410

Setting Keywords in PDF Files .............................................................. 414

Saving Two Files or Pages into One Double-Page Spread Image ........ 420

Configuring ScanSnap Manager............................................... 421

How to Configure Scan Settings ............................................................ 421

Table of Contents

Quick Menu Settings.............................................................................. 424

Automatic Linkage with Applications...................................................... 430

ScanSnap's Communication Status....................................................... 432

Showing the Scanning Progress............................................................ 435

Troubleshooting ........................................................................ 437

Daily Care ................................................................................... 438

Cleaning Materials...................................................................... 439

Cleaning the Outside of the ScanSnap .................................... 440

Cleaning the Inside of the ScanSnap ....................................... 441

Consumables ............................................................................. 446

Part Numbers and Replacement Cycle of Consumables ....... 447

Replacing the Roller Set ............................................................ 450

Appendix ....................................................................................457

ScanSnap Online Update........................................................... 458

Uninstalling the Software .......................................................... 460

Uninstalling in Windows ......................................................................... 460

Uninstalling in Mac OS........................................................................... 462

Setting Items by Scanning Method........................................... 468

Purchasing/Cleaning the Carrier Sheet.................................... 476

Purchasing the Carrier Sheet................................................................. 476

Cleaning the Carrier Sheet .................................................................... 477

Wireless LAN Specifications..................................................... 478

Installation Specifications ......................................................... 479

About Maintenance ....................................................................480

Index ........................................................................................... 481

ScanSnap Overview

This chapter explains important items you should know before operating ScanSnap.

Features of the ScanSnap ............................................................ 23

Parts and Functions...................................................................... 32

ScanSnap Manager Overview ...................................................... 35

How to Perform a Scan .................................................................42

Turning the ScanSnap ON/OFF.................................................... 45

Connecting the ScanSnap to a Wireless LAN ............................ 50

Documents for Scanning.............................................................. 58

How to Load Documents ..............................................................63

Features of the ScanSnap

The main features of the ScanSnap are as follows:

Simple

Turn documents into digital data by just pressing the [Scan] button

By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.

The Quick Menu makes the operation easy even for beginners

Features of the ScanSnap

The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Simply press the [Scan] button on the scanner to scan your document, and then the Quick Menu will appear where you can select the desired action.

(→ page 119)

(→ page 291)

Speedy

Speedy scanning

Double-sided color documents of A4 or Letter size can be scanned at approximately 25 sheets/minute.

Features of the ScanSnap

HINT

Scan test system and scan settings are as shown below. z Scan test system

Intel® Core™ i5 2.5GHz or higher processor, 4 GB or more memory

Windows 8, Windows 7, Windows Vista, or Windows XP operating system

OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6

z Scan settings

Default settings When the default settings are not used, and scanning is performed under the following conditions, scanning speed may slow down.

- When scanning documents in [B&W] (black & white) mode Example: Scanning color brochures in [B&W] mode (converting a color image to black & white)

- When [Deskew by text on document] is enabled

- When creating a searchable PDF file

Scanning speed may also slow down when you have enabled other functions.

Compact

Small size saves desktop space

Smaller than an A4 or Letter size paper, the ScanSnap does not require much desktop space.

Use in a Manner That Best Suits Your Intended

Use

Compatible with both Windows and Mac OS

You can use the ScanSnap in a manner that best suits your intended use in either Windows or Mac OS.

ATTENTION

The following functions are not available for Mac OS:

z ScanSnap Folder z Color high compression z Place document face up z Output in PDF/A-1b z Set a password for PDF file

Features of the ScanSnap

Linkage Functions to Increase Range of Useful

Applications

E-mail or print a scanned image directly from scanning

You can attach the scanned image to an e-mail without needing any additional application or print it out instead of using a copy machine.

z Attach to e-mail (→ page 137)

z Print (→ page 142)

z Attach to e-mail (→ page 299)

z Print (→ page 304)

Share documents converted into digital data with others

You can conveniently share documents by saving the scanned image directly in SharePoint.

(→ page 195)

Save Data to a Computer via Wireless LAN

Save documents converted into digital data to a computer

By connecting the ScanSnap to a computer via wireless LAN, you can save the image data in the computer. Use the ScanSnap Wireless Setup Tool to connect the ScanSnap to a wireless LAN. Once the ScanSnap is connected to a wireless LAN, even if the computer is away from the ScanSnap, you can use the ScanSnap in the same way as using the ScanSnap connected to a USB cable.

z Connecting the ScanSnap to a wireless LAN (→ page 50)

z ScanSnap Wireless Setup Tool (→ScanSnap Wireless Setup Tool Help).

ATTENTION

Only one computer can be connected to the ScanSnap.

Features of the ScanSnap

Save Data Easily to Mobile Devices

Save documents converted into digital data to a mobile device

Scanned image can be saved to mobile devices such as tablet devices and smartphones using wireless LAN. You can receive the scanned image sent from your computer on a mobile device, or use the ScanSnap from a mobile device to receive the scanned image directly.

z Save scanned images to a mobile device via your computer (→ page 152)

z Save directly to a mobile device (→ ScanSnap Connect Application User's Guide)

z Save scanned images to a mobile device via your computer (→ page 320)

z Save directly to a mobile device (→ ScanSnap Connect Application User's Guide)

Easy Linkage with Cloud Services

Access documents converted into digital data anytime, anywhere

ScanSnap Manager can be linked with the following cloud services. Through linkage with these services, you can access scanned images anytime from your computer or smartphone no matter where you are.

z Dropbox

z Evernote

z Google Docs

z Salesforce Chatter

z SugarSync

(→ page 122)

(→ page 293)

HINT

"Cloud services" refer to services that allow the user to save documents or photos that have been converted into digital data to a network, and then access them when necessary from, for example, a computer or smartphone.

Features of the ScanSnap

Creating Data According to Intended Application

Create searchable PDF files

You can create searchable PDF files by performing automatic text recognition for PDF files after scanning. You can also perform text recognition on character strings marked by a highlight pen in black & white documents, and add them as keywords for the PDF file.

z Create searchable PDF files

- Create using scan settings By configuring scan settings to scan documents into searchable PDF files, you can link the searchable PDF files with various applications.

(→ page 253)

(→ page 410)

- Create using the Quick Menu

You can create a searchable PDF file by using ScanSnap Organizer. (→ScanSnap Organizer Help)

You can create a searchable PDF file by using [Searchable PDF Converter]. (→ page 308)

- Create using ScanSnap Organizer

You can use ScanSnap Organizer to convert a created PDF file to a searchable PDF file. When you convert multiple PDF files, you can convert the files more efficiently by using the idle time of the computer.

(→ ScanSnap Organizer Help)

- Create using [Searchable PDF Converter] You can use [Searchable PDF Converter] to convert created PDF files to searchable PDF files. When you convert multiple PDF files, you can convert the files more efficiently by using the idle time of the computer.

(→ page 313)

z Set keywords

- Create using scan settings By configuring scan settings to set a marked character string as a keyword for the PDF file, you can link keyword-set PDF files with various applications.

(→ page 256)

(→ page 414)

Features of the ScanSnap

- Create using ScanSnap Organizer

You can use ScanSnap Organizer to create a PDF file with marked character strings as keywords.

(→ ScanSnap Organizer Help)

- Create using [Searchable PDF Converter] You can use [Searchable PDF Converter] to create a PDF file in which character strings in the marked sections are set as keywords.

(→ ScanSnap Manager Help)

Two separate scanned images can be merged into a single image

Two scanned images can be merged into a single image either vertically or horizontally.

(→ ScanSnap Organizer Help)

(→ ScanSnap Manager Help)

Create PDF/A files

You can create PDF files that conform to PDF/A-1b which is a suitable file format when you need to store image data for a long time.

(→ page 266)

Features of the ScanSnap

Scan Easily Using Automatic Functions

Automatically recognize color and black & white documents (Auto color detection)

The ScanSnap determines the color mode of each document, saves color documents in color, black & white documents in black & white, and black & white documents with photos or illustrations in grayscale. This function will optimize your PDF file size.

Scan different size documents together (Automatic page size detection, Carrier Sheet mixed batch scanning)

Paper size is automatically recognized so that you do not need to change the paper size setting. The bundled Carrier Sheet allows you to scan documents larger than A4/Letter size as well as photographs and clippings. Multiple Carrier Sheets can be scanned at once and together with regular documents in the same batch.

z Automatic size detection (→ page 236)

z Carrier Sheet (→ page 240)

z Automatic size detection (→ page 393)

z Carrier Sheet (→ page 397)

Automatically set the resolution by the paper size (Automatic resolution function)

Documents are scanned at 300 dpi at first, then the image is saved at 300 dpi if the document length is 148 mm (5.83 in.) or less, and converted to 200 dpi for longer documents. When linked with a text recognition application (e.g. for scanning business cards), you can save high resolution image data without having to change the scan settings.

Features of the ScanSnap

Bundled Software Can Be Used with Various

Applications

Organize and manage scanned images

You can use ScanSnap Organizer to organize and manage scanned images.

z Setting a keyword (Intelligent Indexing)

Keywords can be set by the following methods:

- Recognize a character string on a page (OCR) and set as a keyword (Zone OCR)

- Set any character string as a keyword

- Set a marked character string as a keyword (Marker Index)

- Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop)

The keywords can be viewed in thumbnails. (Keyword Overlay)

z Distributing files by keyword (Automatic Keyword Sort)

Files can also be sorted into folders according to the keyword set for files as a sorting condition.

z Search a variety of files (Search Engine Selection)

Files can be found quickly searched by file name, keyword, text or date.

z Cropping marked sections (Intelligent Cropping)

Selections on a page that are marked with a highlight pen can be cut and pasted elsewhere to create scrapbooks.

(→ ScanSnap Organizer Help)

Easy filing of business cards

Text recognition can be performed on business cards which then can be easily converted into digital data with the business card application. With CardMinder, you can create a database which facilitates data search of business cards converted into digital data. The business card application is as follows:

CardMinder (→ page 127)

CardMinder (→ page 316)

Convert paper documents into Word/Excel/PowerPoint files

Use the "ABBYY FineReader for ScanSnap" to directly convert the scanned image into a Word/Excel/PowerPoint file.

(→ page 188)

(→ page 359)

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