Epson WORKFORCE WF-2510WF, WORKFORCE WF-2520NF, WORKFORCE WF-2540WF, WORKFORCE WF-2530WF User Manual

User’s Guide

NPD4708-00 EN

User’s Guide

Copyright and Trademarks

No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko Epson Corporation. No patent liability is assumed with respect to the use of the information contained herein. Neither is any liability assumed for damages resulting from the use of the information herein. The information contained herein is designed only for use with this Epson product. Epson is not responsible for any use of this information as applied to other products.

Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation’s operating and maintenance instructions.

Seiko Epson Corporation and its affiliates shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation.

Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson Corporation.

EPSON of Seiko Epson Corporation.

Intel

PowerPC

Epson Scan software is based in part on the work of the Independent JPEG Group.

libtiff

is a registered trademark, and EPSON EXCEED YOUR V IS IO N o r E XC E ED YO U R V IS IO N i s a t ra de ma rk

and the PRINT Image Matching logo are trademarks of Seiko Epson Corporation.

™

is a registered trademark of Intel Corporation.

is a registered trademark of International Business Machines Corporation.

Permission to use, copy, modify, distribute, and sell this software and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

THE SOFTWARE IS PROVIDED “AS-IS” AND WITHOUT WARRANTY OF ANY KIND, EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

User’s Guide

IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

Microsoft

Apple

ABBYY

Adobe, Adobe Reader, Acrobat, and Photoshop are trademarks of Adobe systems Incorporated, which may be registered in certain jurisdictions.

General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks.

, Windows®, and Windows Vista® are registered trademarks of Microsoft Corporation.

, Macintosh®, Mac OS®, and OS X® are registered trademarks of Apple Inc.

and ABBYY FineReader® names and logos are registered trademarks of ABBYY Software House.

User’s Guide

Contents

Introduction

Where to Find Information................... 8

Caution, Important and Note................. 8

Operating System Versions................... 8

Using Epson Connect Service................. 9

Important Instructions

Safety Instructions........................ 10

Product Advisories and Warnings............. 10

Setting up/using the product............... 11

Using the product with a wireless connection

.................................... 12

Using the LCD screen.................... 12

Handling ink cartridges................... 12

Restrictions on Copying.................... 13

Protecting Your Personal Information.......... 13

Getting to Know Your Product

Available Features......................... 14

Product Parts............................ 14

Guide to the Control Panel.................. 16

Buttons and LCD....................... 17

Lights................................ 18

Paper and Media Handling

Introduction to Using, Loading, and Storing

Media.................................. 19

Storing paper.......................... 19

Selecting Paper........................... 19

Paper type settings on the LCD screen........ 21

Paper type settings from the printer driver. . . . . 21

Loading Paper and Envelopes................ 22

Placing Originals.......................... 24

Automatic Document Feeder (ADF)......... 24

Scanner glass.......................... 26

Copying

Copying Documents....................... 28

Basic copying.......................... 28

Copy Mode Menu List...................... 28

Printing

Printer Driver and Status Monitor............. 29

Accessing the printer driver for Windows..... 29

Accessing the printer driver for Mac OS X. . . . . 30

Basic Operations.......................... 31

Basic printing.......................... 31

Canceling printing...................... 34

Other Options........................... 35

Printing photos the easy way............... 35

Product presets (For Windows Only). . . . . . . . . 36

2-sided printing (for Windows only). . . . . . . . . 36

Fit to page printing...................... 38

Pages per sheet printing................... 39

Sharing the Product for Printing.............. 40

Setup for Windows...................... 40

Setup for Mac OS X...................... 42

Scanning

Let’s Try Scanning......................... 43

Starting a Scan......................... 43

Image Adjustment Features................ 45

Basic Scanning from the Control Panel. . . . . . . . . 47

Scan mode menu list..................... 48

Basic Scanning from Your Computer........... 48

Scanning in Home Mode.................. 48

Scanning in Office Mode.................. 50

Scanning in Professional Mode............. 52

Previewing and Adjusting the Scan Area...... 54

Various Types of Scanning.................. 56

Scanning a Magazine..................... 56

Scanning Multiple Documents to a PDF File

.................................... 57

Scanning a Photo....................... 60

Software Information...................... 61

Starting Epson Scan Driver................ 61

Starting Other Scanning Software........... 62

User’s Guide

Contents

Faxing

Introducing FAX Utility.................... 64

Connecting to a Phone Line.................. 64

About a phone cable..................... 64

Using the phone line for fax only............ 65

Sharing line with phone device............. 65

Checking the fax connection............... 67

Notices when the power is turned off......... 68

Setting Up Fax Features..................... 68

Setting up speed dial entries................ 68

Setting up group dial entries............... 69

Creating header information............... 70

Sending Faxes............................ 71

Sending faxes by entering a number.......... 71

Sending faxes using speed dial/group dial...... 71

Sending faxes by broadcasting.............. 72

Sending a fax at a specified time............. 73

Sending a fax from a connected phone. . . . . . . . 74

Receiving Faxes........................... 75

Setting up to receive faxes automatically....... 75

Receiving faxes manually.................. 76

Receive a fax by polling................... 76

Printing Reports.......................... 77

Fax Mode Menu List....................... 78

Menu List of Control Panel

Copy Mode.............................. 79

Fax Mode............................... 82

Scan Mode.............................. 87

Replacing Ink Cartridges

Ink Cartridge Safety Instructions, Precautions,

and Specifications......................... 89

Safety instructions....................... 89

Precautions on ink cartridge replacement. . . . . . 90

Ink Cartridge Specifications................ 91

Checking the Ink Cartridge Status............. 91

For Windows.......................... 91

For Mac OS X.......................... 92

Using the control panel................... 93

Temporarily Printing with Black Ink When Color

Ink Cartridges are Expended................. 94

For Windows.......................... 94

For Mac OS X.......................... 96

Conserving Black Ink When the Cartridge Is Low

(For Windows Only)....................... 97

Replacing an Ink Cartridge.................. 98

Using the control panel................... 98

For Windows......................... 101

For Mac OS X......................... 101

Maintaining Your Product and Software

Checking the Print Head Nozzles............. 103

Using the Nozzle Check utility for Windows

................................... 103

Using the Nozzle Check utility for Mac OS X

................................... 103

Using the control panel.................. 104

Cleaning the Print Head................... 105

Using the Head Cleaning utility for Windows

................................... 105

Using the Head Cleaning utility for Mac OS X

................................... 105

Using the control panel.................. 106

Aligning the Print Head.................... 106

Using the Print Head Alignment utility for

Windows............................ 106

Using the Print Head Alignment utility for

Mac OS X............................ 107

Using the control panel.................. 107

Setting/Changing Time and Region........... 108

Saving Power........................... 109

For Windows......................... 109

For Mac OS X......................... 109

Using the control panel.................. 109

Cleaning the Product...................... 110

Cleaning the exterior of the product......... 110

Cleaning the interior of the product......... 111

Transporting the Product.................. 111

Checking and Installing Your Software......... 113

Checking the software installed on your

computer............................ 113

Installing the software................... 113

Uninstalling Your Software................. 114

For Windows......................... 114

For Mac OS X......................... 115

Transferring Data Using an External Storage Device

Precautions on Storage Devices.............. 116

Copying Files Between a Storage Device and Your

Computer.............................. 116

Copying files to your computer............ 116

Saving files to a storage device............. 117

User’s Guide

Contents

Error Indicators

Error Messages on the Control Panel.......... 118

Troubleshooting for Printing/Copying

Diagnosing the Problem................... 120

Checking product status................. 121

Paper Jams............................. 123

Removing jammed paper from inside the

product.............................. 124

Removing jammed paper from the Automatic

Document Feeder (ADF)................. 125

Preventing paper jams................... 127

Reprinting after a paper jam (for Windows

only)................................ 127

Print Quality Help........................ 128

Horizontal banding..................... 129

Vertical banding or misalignment.......... 129

Incorrect or missing colors............... 129

Blurry or smeared print.................. 130

Miscellaneous Printout Problems............. 131

Incorrect or garbled characters............. 131

Incorrect margins...................... 131

Printout has a slight slant................. 131

Size or position of copied image is incorrect. . . 131

Inverted image........................ 132

Blank pages print...................... 132

Printed side is smeared or scuffed. . . . . . . . . . 132

Printing is too slow..................... 132

Paper Does Not Feed Correctly.............. 133

Paper does not feed..................... 133

Multiple pages feed..................... 133

Paper is improperly loaded............... 134

Paper is not ejected fully or is wrinkled. . . . . . . 134

The Product Does Not Print................ 134

All lights are off........................ 134

Only the power light is on................ 134

An ink error is indicated after you replace the

cartridge............................. 135

Increasing the Print Speed (For Windows Only)

..................................... 136

Other Problem.......................... 137

Printing plain papers quietly.............. 137

Using the Automatic Document Feeder (ADF)

................................... 138

Using the button....................... 139

Using scanning software other than Epson

Scan driver........................... 140

Problems When Feeding Paper.............. 140

The paper gets dirty..................... 140

Multiple sheets of paper are fed. . . . . . . . . . . . 140

The paper jams in the Automatic Document

Feeder (ADF) ......................... 140

Problems With Scanning Time.............. 141

Problems With Scanned Images.............. 141

Scan quality is unsatisfactory.............. 141

The scanning area or direction is

unsatisfactory......................... 142

Problems Remain After Trying All Solutions.... 143

Troubleshooting for Faxing

Cannot send and receive fax................. 144

Quality problems (sending)................. 144

Quality problems (receiving)................ 145

Answering machine cannot answer voice calls. . . 145

Incorrect time........................... 145

Product Information

Ink Cartridges........................... 146

System Requirements..................... 146

For Windows......................... 146

For Mac OS X......................... 147

Technical Specifications.................... 147

Printer specifications.................... 147

Scanner specifications................... 149

Automatic Document Feeder (ADF)

specifications......................... 150

Fax specifications...................... 150

Network interface specification............ 151

Mechanical........................... 151

Electrical............................. 152

Environmental........................ 154

Standards and approvals................. 154

Interface............................. 155

Troubleshooting for Scanning

Problems Indicated by Messages on the LCD

Screen or Status Light..................... 138

Problems When Starting a Scan.............. 138

Where To Get Help

Technical Support Web Site................. 157

Contacting Epson Support.................. 157

Before Contacting Epson................. 157

Help for Users in Europe................. 158

User’s Guide

Help for Users in Taiwan................. 158

Help for Users in Australia............... 159

Help for Users in Singapore............... 159

Help for Users in Thailand................ 160

Help for Users in Vietnam................ 160

Help for Users in Indonesia............... 160

Help for Users in Hong Kong.............. 162

Help for Users in Malaysia................ 162

Help for Users in India.................. 163

Help for Users in the Philippines........... 164

Index

Contents

User’s Guide

Introduction

Where to Find Information

The latest version of the following manuals are available on the Epson support website.

http://www.epson.eu/Support (Europe) http://support.epson.net/ (other than Europe)

❏ Start Here (paper):

Provides you with information on setting up the product and installing the software.

❏ Basic Guide (paper):

Provides you with basic information when you are using the product without a computer. This manual may not be included depending on the model and region.

❏ User’s Guide (PDF):

Provides you with detailed operating, safety, and troubleshooting instructions. See this guide when using this product with a computer. To view the PDF manual, you need Adobe Acrobat Reader 5.0 or later, or Adobe Reader.

❏ Network Guide (HTML):

Provides network administrators with information on both the printer driver and network settings.

Caution, Important and Note

Caution, Important, and Note in this manual are indicated as below and have the following meaning.

Caution

must be followed carefully to avoid bodily injury.

Important

must be observed to avoid damage to your equipment.

Note

contain useful tips and restrictions on product operation.

Operating System Versions

In this manual, the following abbreviations are used.

User’s Guide

Introduction

❏ Windows 7 refers to Windows 7 Home Basic, Windows 7 Home Premium, Windows 7 Professional, and

Windows 7 Ultimate.

❏ Windows Vista refers to Windows Vista Home Basic Edition, Windows Vista Home Premium Edition, Windows

Vista Business Edition, Windows Vista Enterprise Edition, and Windows Vista Ultimate Edition.

❏ Windows XP refers to Windows XP Home Edition, Windows XP Professional x64 Edition, and Windows XP

Professional.

❏ Mac OS X refers to Mac OS X 10.5.8, 10.6.x, 10.7.x.

Using Epson Connect Service

Using Epson Connect and other companies’ services, you can easily print directly from your smartphone, tablet PC or laptop, anytime and practically anywhere even across the globe! The services available vary by product. For more information about the printing and other services, visit the following URL:

https://www.epsonconnect.com/ (Epson Connect portal site) http://www.epsonconnect.eu (Europe only)

You can view the Epson Connect guide by double-clicking the

shortcut icon on the desktop.

User’s Guide

Important Instructions

Safety Instructions

Read and follow these instructions to ensure safe use of this product. Make sure you keep this guide for future reference. Also, be sure to follow all warnings and instructions marked on the product.

❏ Use only the power cord supplied with the product and do not use the cord with any other equipment. Use of other

cords with this product or the use of the supplied power cord with other equipment may result in fire or electric shock.

❏ Be sure your AC power cord meets the relevant local safety standard.

❏ Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by

yourself, except as specifically explained in the product’s guides.

❏ Unplug the product and refer servicing to qualified service personnel under the following conditions:

The power cord or plug is damaged; liquid has entered the product; the product has been dropped or the casing damaged; the product does not operate normally or exhibits a distinct change in performance. Do not adjust controls that are not covered by the operating instructions.

❏ Place the product near a wall outlet where the plug can be easily unplugged.

❏ Do not place or store the product outdoors, near excessive dirt or dust, water, heat sources, or in locations subject

to shocks, vibrations, high temperature or humidity.

❏ Take care not to spill liquid on the product and not to handle the product with wet hands.

❏ Keep this product at least 22 cm away from cardiac pacemakers. Radio waves from this product may adversely

affect the operation of cardiac pacemakers.

❏ If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them

thoroughly with soap and water. If the liquid crystal solution gets into your eyes, flush them immediately with water. If discomfort or vision problems remain after a thorough flushing, see a doctor immediately.

❏ Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

❏ Do not use a telephone to report a gas leak in the vicinity of the leak.

Note:

The following provides safety instructions for ink cartridges. & “Replacing Ink Cartridges” on page 89

Product Advisories and Warnings

Read and follow these instructions to avoid damaging the product or your property. Make sure you keep this guide for future reference.

User’s Guide

Important Instructions

Setting up/using the product

❏ Do not block or cover the vents and openings in the product.

❏ Use only the type of power source indicated on the product’s label.

❏ Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and off.

❏ Avoid electrical outlets controlled by wall switches or automatic timers.

❏ Keep the entire computer system away from potential sources of electromagnetic interference, such as

loudspeakers or the base units of cordless telephones.

❏ The power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place

objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over. Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter and leave the transformer.

❏ If you use an extension cord with the product, make sure that the total ampere rating of the devices plugged into

the extension cord does not exceed the cord’s ampere rating. Also, make sure that the total ampere rating of all devices plugged into the wall outlet does not exceed the wall outlet’s ampere rating.

❏ If you plan to use the product in Germany, the building installation must be protected by a 10 or 16 amp circuit

breaker to provide adequate short-circuit protection and over-current protection for the product.

❏ When connecting the product to a computer or other device with a cable, ensure the correct orientation of the

connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may damage both devices connected by the cable.

❏ Place the product on a flat, stable surface that extends beyond the base of the product in all directions. If you place

the product by the wall, leave more than 10 cm between the back of the product and the wall. The product will not operate properly if it is tilted at an angle.

❏ When storing or transporting the product, avoid tilting it, placing it vertically, or turning it upside down;

otherwise ink may leak.

❏ Allow spaces behind the product for the cables, and space above the product so that you can fully raise the

document cover.

❏ Leave enough space in front of the product for the paper to be fully ejected.

❏ Avoid places subject to rapid changes in temperature and humidity. Also, keep the product away from direct

sunlight, strong light, or heat sources.

❏ Do not insert objects through the slots in the product.

❏ Do not put your hand inside the product or touch the ink cartridges during printing.

❏ Do not touch the white flat cable inside the product.

❏ Do not use aerosol products that contain flammable gases inside or around the product. Doing so may cause

fire.

❏ Do not move the ink cartridge holder by hand; otherwise, you may damage the product.

User’s Guide

Important Instructions

❏ Always turn the product off using the P button. Do not unplug the product or turn off the power at the outlet until

the LCD screen has turned off completely.

❏ Before transporting the product, make sure that the print head is in the home (far right) position and the ink

cartridges are in place.

❏ Be careful not to trap your fingers when closing the scanner unit.

❏ If you are not going to use the product for a long period, be sure to unplug the power cord from the electrical

outlet.

❏ Do not press too hard on the scanner glass when placing the originals.

❏ During the life of your product it may be necessary to replace the waste ink pad when it has become full. Whether

and how often this is required will vary according to the number of pages you print, the type of material that you print and the number of cleaning cycles that the product performs. Epson Status Monitor, your LCD, or lights on the control panel will advise you when this part needs replacing. The need for replacement of the pad does not mean that your product has ceased to operate in accordance with its specifications. The replacement of this part is a routine product servicing activity within the product’s specification and is not a problem which requires repair. The Epson warranty does not therefore cover the cost of this replacement. If your product needs the pad replacing this can be performed for you by any authorised Epson service provider. It is not a user-serviceable part.

Using the product with a wireless connection

Note:

The availability of this feature varies by product.

❏ Do not use this product inside medical facilities or near medical equipment. Radio waves from this product may

adversely affect the operation of electrical medical equipment.

❏ Do not use this product near automatically controlled devices such as automatic doors or fire alarms. Radio waves

from this product may adversely affect these devices, and could lead to accidents due to malfunction.

Using the LCD screen

❏ The LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven

brightness. These are normal and do not indicate that it is damaged in any way.

❏ Only use a dry, soft cloth to clean the LCD screen. Do not use liquid or chemical cleansers.

❏ The exterior cover of the LCD screen could break if it receives a heavy impact. Contact your dealer if the panel

surface chips or cracks, and do not touch or attempt to remove the broken pieces.

Handling ink cartridges

We will provide ink-related safety instructions and product advice/warnings in the linked section (before “Replacing Ink Cartridges” section).

& “Replacing Ink Cartridges” on page 89

User’s Guide

Important Instructions

Restrictions on Copying

Observe the following restrictions in order to ensure the responsible and legal use of the product.

Copying of the following items is prohibited by law:

❏ Bank bills, coins, government-issued marketable securities, government bond securities, and municipal securities

❏ Unused postage stamps, pre-stamped postcards, and other official postal items bearing valid postage

❏ Government-issued revenue stamps, and securities issued according to legal procedure

Exercise caution when copying the following items:

❏ Private marketable securities (stock certificates, negotiable notes, checks, etc.), monthly passes, concession

tickets, etc.

❏ Passports, driver’s licenses, warrants of fitness, road passes, food stamps, tickets, etc.

Note:

Copying these items may also be prohibited by law.

Responsible use of copyrighted materials:

❏ Products can be misused by improperly copying copyrighted materials. Unless acting on the advice of a

knowledgeable attorney, be responsible and respectful by obtaining the permission of the copyright holder before copying published material.

Protecting Your Personal Information

This product allows you to store names and telephone numbers in its memory even when the power is turned off.

Use the following menu to erase the memory if you give the product to someone else or dispose of it.

Color 2.5-inch display models: Press x and select Restore Default Settings > All Settings.

Monochrome 2-line display models: Press x and select Restore Default Settings > Reset All Settings.

User’s Guide

Getting to Know Your Product

Available Features

Check what is available for your product.

Copy

Scan

Fax

ADF -

Wi-Fi

Ethernet -

USB port for a USB flash drive

WF-2510 WF-2511

✓✓✓✓

✓

---

WF-2520 WF-2521 WF-2528

✓✓✓

✓

WF-2530 WF-2531 WF-2538

✓✓

WF-2540 WF-2541 WF-2548

✓

Note:

The illustrations in this manual are from a similar product model. Although they may differ from your actual product, the method of operation is the same.

Product Parts

ADF cover

Automatic Document Feeder (ADF)

Edge guide

User’s Guide

Getting to Know Your Product

ADF input tray (place your originals here to be copied)

ADF output tray (your originals are ejected here as they are copied)

* The availability of this part varies by product.

a. Edge guide

b. Rear paper feed

c. Paper support extension

d. Paper support

e. Feeder guard

f. Output tray

g. Stopper

a. Document cover

b. Scanner glass

c. Control panel

USB connector for a USB flash drive

* The availability of this part varies by product.

User’s Guide

a. Scanner Unit

b. Ink cartridge holder

c. Print head (under the ink cartridge holder)

Getting to Know Your Product

a. AC inlet

LAN port

c. EXT. port

d. LINE port

e. USB connector

* The availability of this part varies by product.

Guide to the Control Panel

Note:

Although the control panel design and menu and option names and other items in the LCD display may slightly differ from the actual product, the method of operation is the same.

User’s Guide

Getting to Know Your Product

Buttons and LCD

Buttons Function

e - LCD screen (color 2.5-inch display)

f - LCD screen (monochrome 2-line display)

h 0-9,*,# Specifies the date/time or the number of copies, as well as fax numbers. Enters alphanumeric

l, u, r, d, OK Press l, u, r, d to select menus. Press OK to confirm the setting you have selected and go to

Turns the product on and off

Enters copy mode.

Enters fax mode.

Enters scan mode.

next screen. When typing a fax number, l acts as a backspace key, and r inserts a space.

characters and switches between uppercase, lowercase, and numbers each time it is pressed. Press 1 symb to enter symbols such as the sharp sign (#), plus (+), and apostrophe (’).

Displays speed dial/group dial lists. Press again to switch lists.

Displays the last number dialed. When entering numbers in fax mode, this inserts a pause symbol (-) that acts as a brief pause during dialing.

Stops the ongoing operation or initialize the current settings. If this button is pressed to cancel copying, scanning, or faxing while the ADF is in use, all originals in the ADF will be fed out.

Displays detailed settings for each mode.

User’s Guide

Buttons Function

Getting to Know Your Product

Cancels/returns to the previous menu.

Provided with Wi-Fi-capable models only. Displays the Wi-Fi Setup menus that allow you to set up the product wirelessly. For instructions on using the menus, see the Network Guide.

Start copying/scanning/faxing in black and white.

Start copying/scanning/faxing in color.

Displayed on the color 2.5-inch display. Indicates the status as follows.

Green: Epson Connect services are online.

Red: Epson Connect services are suspended.

Gray: Epson Connect services are unavailable.

& “Using Epson Connect Service” on page 9

Lights

Lights Function

On when the product is on. Flashes when the product is receiving data, printing/copying/scanning/faxing, replacing an ink cartridge, charging ink, or cleaning the print head.

Stays on while the product is connected to a Wi-Fi network. Flashes while the Wi-Fi network settings are being made.

ADF

* The availability of this part varies by product.

On when originals are detected in the ADF.

This light turns off in sleep mode.

User’s Guide

Paper and Media Handling

Introduction to Using, Loading, and Storing Media

You can achieve good results with most types of plain paper. However, coated papers provide superior prints because they absorb less ink.

Epson provides special papers that are formulated for the ink used in Epson ink jet products, and recommends these papers to ensure high-quality results.

When loading special paper distributed by Epson, read the instruction sheets packed with the paper first and keep the following points in mind.

Note:

❏ Load the paper into the rear paper feed printable side up. The printable side is usually whiter or glossier. See the

instruction sheets packed with the paper for more information. Some types of paper have cut corners to help identify the correct loading direction.

❏ If the paper is curled, flatten it or curl it slightly in the opposite direction before loading. Printing on curled paper may

cause ink to smear on your prints. Do not use the paper that is folded, wavy or torn.

Storing paper

Return unused paper to the original package as soon as you finish printing. When handling special media, Epson recommends storing your prints in a resealable plastic bag. Keep unused paper and prints away from high temperature, humidity, and direct sunlight.

Selecting Paper

The table below lists supported papers. Loading capacity and borderless print availability varies by paper as shown.

User’s Guide

Paper and Media Handling

Media Type Size Loading capacity (sheets)

Plain paper

Letter

up to 11mm -

Legal 1 -

User Defined 1 -

Envelope #10 10 -

DL 10 -

C6 10 -

Epson Bright White Ink Jet Paper

80 -

Epson Photo Quality Ink Jet Paper A4 80 -

Borderless

printing

Epson Matte Paper - Heavyweight A4 1

Epson PhotoPaper A4 1

10 × 15 cm (4 × 6 in.) 1

13 × 18 cm (5 × 7 in.) 1

Epson Premium Glossy

A4 20

PhotoPaper

10 × 15 cm (4 × 6 in.) 20

13 × 18 cm (5 × 7 in.) 20

16:9 wide size (102 × 181mm) 20

Epson Premium Semigloss

A4 20

PhotoPaper

10 × 15 cm (4 × 6 in.) 20

Epson Ultra Glossy Photo Paper A4 1

10 × 15 cm (4 × 6 in.) 1

13 × 18 cm (5 × 7 in.) 1

Epson Glossy Photo Paper A4 20

✓

10 × 15 cm (4 × 6 in.) 20

13 × 18 cm (5 × 7 in.) 20

*1 Paper with a weight of 64 g/m² (17 lb) to 90 g/m² (24 lb).

*2 The loading capacity for manual 2-sided printing is 30 sheets.

✓

User’s Guide

Paper and Media Handling

Note:

The availability of paper varies by location.

Paper type settings on the LCD screen

The product automatically adjusts itself for the type of paper you select in your print settings. That is why the paper type setting is so important. It tells your product what kind of paper you are using and adjusts the ink coverage accordingly. The table below lists the settings you should choose for your paper.

For this paper LCD paper type

Plain paper Plain Paper

Epson Bright White Ink Jet Paper

Epson Ultra Glossy Photo Paper Photo Paper

Epson Premium Glossy Photo Paper

Epson Premium Semigloss Photo Paper

Epson Glossy Photo Paper

Epson Photo Paper

Paper type settings from the printer driver

For this paper Printer driver paper type

Plain paper* plain papers

Epson Bright White Ink Jet Paper*

Epson Ultra Glossy Photo Paper* Epson Ultra Glossy

Epson Premium Glossy Photo Paper* Epson Premium Glossy

Epson Premium Semigloss Photo Paper* Epson Premium Semigloss

Epson Glossy Photo Paper* Epson Glossy

Epson Photo Paper* Epson Photo

Epson Matte Paper – Heavyweight* Epson Matte

Epson Photo Quality Ink Jet Paper*

Envelopes Envelope

* These paper types are compatible with Exif Print and PRINT Image Matching. For more information, refer to the documentation

that came with the Exif Print or PRINT Image Matching compatible digital camera.

User’s Guide

Paper and Media Handling

Note:

The availability of special media varies by location. For the latest information on media available in your area, contact Epson support. & “Technical Support Web Site” on page 157

Loading Paper and Envelopes

Follow these steps to load paper:

Flip the feeder guard forward.

Slide out the paper support and the output tray and then raise the stopper.

Note:

Leave enough space in front of the product for the paper to be fully ejected.

Slide the edge guide to the left.

User’s Guide

Paper and Media Handling

Load paper with the printable side up, against the right side of the rear paper feed.

Note:

❏ Fan and align the edges of the paper before loading.

❏ The printable side is often whiter or brighter than the other side.

❏ Always load paper into the rear paper feed short edge first, even when you are printing landscape -oriented

pictures.

❏ You can use the following sizes of paper with binding holes: A4, A5, A6, Legal, Letter. Load only 1 sheet of paper

at a time.

❏ When loading envelopes, load the short edge first with the flap facing down.

❏ Do not use envelopes that are curled, folded, or glued or that have plastic windows.

❏ Flatten the envelope and the flaps before loading.

❏ Flatten the leading edge of the envelope before loading.

❏ Avoid using envelopes that are too thin, as they may curl during printing.

User’s Guide

Paper and Media Handling

Slide the edge guide against the left edge of the paper, but not too tightly.

Note:

For plain paper, do not load paper above the H arrow mark inside the edge guide. For Epson special media, make sure the number of sheets is less than the limit specified for the media.

& “Selecting Paper” on page 19

Flip the feeder guard back.

Placing Originals

Automatic Document Feeder (ADF)

The availability of this part varies by product.

You can load your original documents in the Automatic Document Feeder (ADF) to copy, scan, or fax multiple pages quickly. You can use the following originals in the ADF.

Size A4/Letter/Legal

Type Plain paper

Weight

Capacity 30 sheets or 3 mm or less (A4, Letter)/10 sheets (Legal)

64 g/m

to 95 g/m

User’s Guide

Paper and Media Handling

Important:

To prevent paper jams, avoid the following documents. For these types, use the scanner glass.

❏ Documents held together with paper clips, staples, etc.

❏ Documents that have tape or paper stuck to them.

❏ Photos, OHPs, or thermal transfer paper.

❏ Paper that is torn, wrinkled, or has holes.

Make sure that there are no originals on the scanner glass. The ADF may not detect documents in the feeder if

there are originals on the scanner glass.

Tap the originals on a flat surface to even the edges.

Slide the edge guide on the Automatic Document Feeder.

Insert the originals face-up and short edge first into the Automatic Document Feeder.

User’s Guide

Paper and Media Handling

Slide the edge guide until it is flush with the originals.

Check that the ADF light in the control panel is on.

Note:

❏ The ADF light may stay off if there is any other original on the scanner glass. If you press x in this case, the

original on the scanner glass will be copied, scanned, or faxed instead of the originals in the ADF.

❏ The ADF light will not turn on when the product is in sleep mode. Press any button other than P to recover from

sleep mode. It may take some time for the light to turn on after recovery from sleep mode.

❏ Be careful not to let any foreign object get inside the hole on the left front corner of the scanner glass. Doing so

may prevent the ADF from operating.

❏ When you use the copy function with the Automatic Document Feeder (ADF), the print settings are fixed at

Reduce/Enlarge - Actual Size, Paper Type - Plain Paper, and Paper Size - A4/Legal. The print is cropped if you copy an original larger than A4/Legal.

Scanner glass

Open the document cover and place your original face-down on the scanner glass.

User’s Guide

Slide the original to the corner.

Note:

See the following sections if any problems occur with the scanning area or the scanning direction when using EPSON Scan.

Paper and Media Handling

& “The edges of your original are not scanned” on page 142 & “Multiple documents are scanned into a single file” on page 143

Close the cover gently.

User’s Guide

Copying

Copying Documents

Basic copying

Follow the steps below to copy documents.

Load paper.

& “Loading Paper and Envelopes” on page 22

Place your original(s) in the Automatic Document Feeder or on the scanner glass.

& “Placing Originals” on page 24

Press r to enter the copy mode.

Press u or d to set the number of copies.

The density for models with a color 2.5-inch display can be changed if desired.

Display the copy setting menus.

Color 2.5-inch display models: Press x and select Paper and Copy Settings.

Monochrome 2-line display models: Press x.

Select the appropriate copy settings such as layout, paper size, paper type, and paper quality. Use u or d to select

a setting item and then press OK. When finished, press x again to return to the copy mode top screen.

Press one of the x buttons to start copying.

Copy Mode Menu List

Refer to the section below for the Copy mode menu list. & “Copy Mode” on page 79

User’s Guide

Printing

Printer Driver and Status Monitor

The printer driver lets you choose from a wide variety of settings to get the best printing results. The status monitor and the printer utilities help you check the product and keep it in top operating condition.

Note for Windows users:

❏ Your printer driver automatically finds and installs the latest version of the printer driver from Epson’s Web site. Click

the Software Update button in your printer driver’s Maintenance window, and then follow the on-screen instructions. If the button does not appear in the Maintenance window, point at All Programs or Programs in the Windows Start menu, and check in the EPSON folder.

❏ If you want to change the language of the driver, select the language you want to use from the Language setting in your

printer driver’s Maintenance window. Depending on the location, this function may not be available.

Accessing the printer driver for Windows

You can access the printer driver from most Windows applications, the Windows Start menu, or the taskbar.

To make settings that apply only to the application you are using, access the printer driver from that application.

To make settings that apply to all of your Windows applications, access the printer driver from the Start menu or the taskbar.

Refer to the following sections to access the printer driver.

Note:

Screen shots of the printer driver windows in this User’s Guide are from Windows 7.

From Windows applications

Click Print or Print Setup on the File menu.

In the window that appears, click Printer, Setup, Options, Preferences, or Properties. (Depending on your

application, you may need to click one or a combination of these buttons.)

From the Start menu

❏ Windows 7:

Click the start button, select Devices and Printers. Then right-click the product and select Printing preferences.

❏ Windows Vista:

Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category. Then select the product and then click Select printing preferences.

User’s Guide

Printing

❏ Windows XP:

Click Start, Control Panel, (Printers and Other Hardware,) then Printers and Faxes. Select the product, then click Printing Preferences on the File menu.

From the shortcut icon on the taskbar

Right-click the product icon on the taskbar, then select Printer Settings.

To add a shortcut icon to the Windows taskbar, first access the printer driver from the Start menu as described above. Next, click the Maintenance tab, and then the Monitoring Preferences button. In the Monitoring Preferences window, select the Shortcut Icon check box.

Getting information through online help

In the printer driver window, try one of the following procedures.

❏ Right-click the item, then click Help.

❏ Click the

button at the top right of the window, then click the item (for Windows XP only).

Accessing the printer driver for Mac OS X

The table below describes how to access the printer driver dialog.

Dialog Box How to Access It

Page Setup

Epson Printer Utility 4

Click Page Setup on the File menu of your application.

Note:

Depending on your application, the Page Setup menu may not appear in the File menu.

Click Print on the File menu of your application.

For Mac OS X 10.7, click System Preferences on the Apple menu and then click Print & Scan. Select your product from the Printers list box, click Options & Supplies, Utility, and then click Open Printer Utility.

For Mac OS X 10.6, click System Preferences on the Apple menu and then click Print & Fax. Select your product from the Printers list box, click Options & Supplies, Utility, and then click Open Printer Utility.

For Mac OS X 10.5, click System Preferences on the Apple menu and then click Print & Fax. Select your product from the Printers list box, click Open Print Queue and then click Utility button.

Getting information through online help

Click the Help button in the Print dialog box.

User’s Guide

Printing

Basic Operations

Basic printing

Note:

❏ The screen shots in this section may vary depending on the model.

❏ Before you print, load paper properly.

& “Loading Paper and Envelopes” on page 22

❏ Refer to the section below for the printable area.

& “Printable area” on page 148

❏ After completing the settings, print one test copy and examine the results before printing an entire job.

Basic product settings for Windows

Open the file you want to print.

Access the printer settings.

& “Accessing the printer driver for Windows” on page 29

Click the Main tab.

Select the appropriate Document Size setting. You can also define a custom paper size. For details, see the online

help.

User’s Guide

Printing

Check Borderless to print borderless photos.

& “Selecting Paper” on page 19

If you want to control the amount of the image that extends beyond the edges of the paper, click the Settings button, select Auto Expand as the Method of Enlargement, and then adjust the Amount of Enlargement slider.

Select Portrait (tall) or Landscape (wide) to change the orientation of your print.

Note: Select Landscape when printing on envelopes.

Select the appropriate Paper Type setting.

& “Paper type settings from the printer driver” on page 21

Note:

Print quality is automatically adjusted for the selected Paper Type.

Click OK to close the printer settings window.

Note:

To make changes to advanced settings, refer to the relevant section.

Print your file.

Basic product settings for Mac OS X

Note:

Screen shots of the printer driver windows in this section are from Mac OS X 10.7.

Open the file you want to print.

User’s Guide

Access the Print dialog box.

& “Accessing the printer driver for Mac OS X” on page 30

Printing

Note:

If the simplified status monitor is displayed, click the Show Details button (for Mac OS X 10.7) or the d button (for Mac OS X 10.6 or 10.5) to extend this dialog box.

Select the product you are using as the Printer setting.

Note: Depending on your application, you may not be able to select some of the items in this dialog box. If so, click Page Setup on the File menu of your application, and then make suitable settings.

Select the appropriate Paper Size setting.

Note: Select XXX (Borderless) as the Paper Size if you want to print borderless photos.

& “Selecting Paper” on page 19

Select the appropriate Orientation setting.

Note:

Select landscape orientation when printing envelopes.

User’s Guide

Select Print Settings from the pop-up menu.

Printing

Select the appropriate Media Type setting.

& “Paper type settings from the printer driver” on page 21

Select the appropriate Expansion setting during borderless printing to control the amount of the image that

extends beyond the edges of the paper.

Click Print to start printing.

Canceling printing

If you need to cancel printing, follow the instructions in the appropriate section below.

Using the product button

Press y to cancel a print job in progress.

For Windows

Note:

You cannot cancel a print job that has been completely sent to the product. In this case, cancel the print job by using the product.

User’s Guide

Printing

Access the EPSON Status Monitor 3.

& “For Windows” on page 121

Click the Print Queue button. The Windows Spooler appears.

Right-click on the job you want to cancel and then select Cancel.

For Mac OS X

Follow the steps below to cancel a print job.

Click your product icon in the Dock.

In the Document Name list, select the document which is printing.

Click the Delete button to cancel the print job.

Other Options

Printing photos the easy way

User’s Guide

Printing

Epson Easy Photo Print lets you lay out and print digital images on various types of paper. The step-by-step instructions in the window let you preview the printed images and get the effects you want without having to make any difficult settings.

Using the Quick Print function, you can perform one-click printing with the settings you make.

Starting Epson Easy Photo Print

For Windows

❏ Double-click the Epson Easy Photo Print icon on the desktop.

❏ For Windows 7 and Vista:

Click the start button, point to All Programs, click Epson Software, and then click Easy Photo Print.

For Windows XP: Click Start, point to All Programs, point to Epson Software, then click Easy Photo Print.

For Mac OS X

Double-click the Applications fo lder on your Mac OS X h ard driv e, then double-click in turn on the Epson Software and Easy Photo Print folders and finally double-click the Easy Photo Print icon.

Product presets (For Windows Only)

Printer driver presets make printing a snap. You can also create presets of your own.

Product settings for Windows

Access the printer settings.

& “Accessing the printer driver for Windows” on page 29

Select a Printing Presets in the Main tab. Product settings are automatically set to the values displayed in the

pop-up window.

2-sided printing (for Windows only)

Use the printer driver to print on both sides of the paper.

Two types of 2-sided printing are available: standard and folded booklet.

User’s Guide

Printing

2-sided printing is only available for the following papers and sizes.

Paper Size

Plain paper Legal, Letter, A4, B5, A5, A6

Epson Bright White Ink Jet Paper A4

Note:

❏ This feature is not available for Mac OS X.

❏ This feature may not be available at some settings.

❏ This feature may not be available when the product is accessed over a network or is used as a shared printer.

❏ The loading capacity differs during 2-sided printing.

& “Selecting Paper” on page 19

❏ Only use papers that are suitable for 2-sided printing. Otherwise, the printout quality may deteriorate.

❏ Depending on the paper and the amount of ink used to print text and images, ink may bleed through to the other side of

the paper.

❏ The surface of the paper may be smeared during 2-sided printing.

❏ This feature is available only when EPSON Status Monitor 3 is enabled. To enable the status monitor, access the printer

driver and click the Maintenance tab followed by the Extended Settings button. In the Extended Settings window, check the Enable EPSON Status Monitor 3 check box.

Product settings for Windows

Access the printer settings.

& “Accessing the printer driver for Windows” on page 29

Select 2-Sided Printing check box.

Click Settings, and make the appropriate settings.

Note: If you want to print a folded booklet, select Booklet.

Check the other settings and print.

Note:

❏ The actual binding margin may be different from the specified settings depending on your application.

Experiment with a few sheets to examine actual results before printing the entire job.

❏ Make sure that the ink is completely dry before reloading the paper.

User’s Guide

Printing

Fit to page printing

Lets you automatically enlarge or reduce the size of your document to fit the paper size selected in the printer driver.

Note:

This feature may not be available at some settings.

Product settings for Windows

Access the printer settings.

& “Accessing the printer driver for Windows” on page 29

Select Reduce/Enlarge Document and Fit to Page in the More Options tab, and then select the size of the paper

you are using from Output Paper.

Check the other settings and print.

Product settings for Mac OS X

Access the Print dialog box.

& “Accessing the printer driver for Mac OS X” on page 30

Choose Scale to fit paper size for Destination Paper Size in the Paper Handling pane and select the desired

paper size from the pop-up menu.

Check the other settings and print.

User’s Guide

Printing

Pages per sheet printing

Lets you use the printer driver to print two or four pages on a single sheet of paper.

Note:

This feature may not be available at some settings.

Product settings for Windows

Access the printer settings.

& “Accessing the printer driver for Windows” on page 29

Select 2-Up or 4-Up as Multi-Page in the Main tab.

Click Page Order, and make the appropriate settings.

Check the other settings and print.

Product settings for Mac OS X

Access the Print dialog box.

& “Accessing the printer driver for Mac OS X” on page 30

Select the desired number of Pages per Sheet and the Layout Direction (page order) in the Layout pane.

Check the other settings and print.

User’s Guide

Printing

Sharing the Product for Printing

Setup for Windows

These instructions tell you how to set up your product so other users on the network can share it.

First you will set up the product as a shared printer on the computer directly connected to it. Then you will add the product to each network computer that will access it.

Note:

❏ These instructions are for small networks only. To share the product on a large network, consult your network

administrator.

❏ The screen shots in the following section are from Windows 7.

Setting up the product as a shared printer

Note:

❏ To set up the product as a shared printer in Windows 7 or Vista, you will need an account with administrator privileges

and the password if you log on as a standard user.

❏ To set up the product as a shared printer in Windows XP, you must log on to a Computer Administrator account.

Follow the steps below on the computer that is connected directly to the product:

Windows 7:

Click the start button, select Devices and Printers.

Windows Vista: Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category.

Windows XP: Click Start and select Control Panel, and then select Printers and Faxes, from the Printers and Other Hardware category.

Windows 7:

Right-click the icon for your product, click Printer properties, and then click Sharing. Then click the Change Sharing Options button.

Windows Vista:

Right-click the icon for your product, and then click Sharing. Click the Change sharing options button and then click Continue.

Windows XP:

Right-click the icon for your product, then click Sharing.

Select Share this printer, then type a Share name.

Note:

Do not use spaces or hyphens in the share name.

User’s Guide

Printing

If you want to automatically download printer drivers for computers that are running different versions of Windows, click Additional Drivers and select the environment and the operating systems of the other computers. Click OK, then insert the product software disk.

Click OK or Close (if you installed additional drivers).

Adding the product to the other network computers

Follow these steps to add the product to each network computer that will access it.

Note:

Your product must be set up as a shared printer on the computer to which it is connected before you can access it from another computer. & “Setting up the product as a shared printer” on page 40.

Windows 7:

Click the start button, select Devices and Printers.

Windows Vista: Click the start button, select Control Panel, and then select Printer from the Hardware and Sound category.

Windows XP: Click Start and select Control Panel, and then select Printers and Faxes, from the Printers and Other Hardware category.

User’s Guide

Printing

Windows 7 and Vista:

Click the Add a printer button.

Windows XP: Click the Add a printer button. The Add Printer Wizard appears. Click the Next button.

Windows 7 and Vista:

Click Add a network, wireless or Bluetooth printer, and then click Next.

Windows XP:

Select A network printer, or a printer attached to another computer, then click Next.

Follow the on-screen instructions to select the product you want to use.

Note:

Depending on the operating system and the configuration of the computer to which the product is connected, the Add Printer Wizard may prompt you to install the printer driver from the product software disk. Click the Have Disk button and follow the on-screen instructions.

Setup for Mac OS X

To set up your product on a Mac OS X network, use the Printer Sharing setting. See your Macintosh documentation for details.

User’s Guide

Scanning

Let’s Try Scanning

Starting a Scan

Let’s scan a document to get used to the process.

Place your original(s) on the scanner glass.

& “Placing Originals” on page 24

Start Epson Scan.

❏ Windows:

Double-click the Epson Scan icon on the desktop.

Scanning

❏ Mac OS X:

Select Applications > Epson Software > EPSON Scan.

Select Home Mode.

User’s Guide

Select Text/Line Art as the Document Type setting.

Scanning

Click Preview.

Click Scan.

User’s Guide

Click OK.

Scanning

Your scanned image is saved.

Image Adjustment Features

Epson Scan offers a variety of settings for improving color, sharpness, contrast, and other aspects affecting image quality.

See the Help for more details on Epson Scan.

Histogram Provides a graphical interface for adjusting highlight, shadow, and gamma levels

individually.

User’s Guide

Scanning

Tone Correction Provides a graphical interface for adjusting tone levels individually.

Image Adjustment Adjusts brightness and contrast and the balance of red, green, and blue colors in the

overall image.

Color Palette Provides a graphical interface for adjusting mid-tone levels, such as skin tones, without

affecting the highlight and shadow areas of the image.

Unsharp Mask Sharpens the edges of image areas for an overall clearer image.

Descreening Removes rippled patterns (known as moiré) that can appear in subtly shaded image areas

such as skin tones.

Color Restoration Restores the colors in faded photos automatically.

User’s Guide

Scanning

Backlight Correction Removes shadows from photos that have too much background light.

Dust Removal Removes dust marks from your originals automatically.

Text Enhancement Enhances text recognition when scanning text documents.

Auto Area Segmentation Makes Black&White images clearer and text recognition more accurate by separating the

text from the graphics.

Color Enhance Enhance a certain color. You can select from red, blue, or green.

Basic Scanning from the Control Panel

You can scan documents and send the scanned image from the product to a connected computer. Make sure you have installed software for the product on your computer and connected to the computer.

Place your original(s) in the Automatic Document Feeder or on the scanner glass.

& “Placing Originals” on page 24

User’s Guide

Scanning

Press to enter the scan mode.

Select a scan menu item. Use u or d to select a menu, and press OK.

& “Scan Mode” on page 87

Select your computer.

Note:

❏ If the product is connected to a network, you can select the computer to which you want to save the scanned

image.

❏ You can change the computer name displayed on the control panel using Epson Event Manager.

Color 2.5-inch display models:

To store the scanned image on a USB flash drive connected to the product, select Scan to USB Device. For information on Scan to Cloud, see the Epson Connect guide, which can be accessed using the desktop.

shortcut icon on the

Start scanning.

Color 2.5-inch display models: Press x.

Monochrome 2-line display models: Press OK.

Your scanned image is saved.

Scan mode menu list

Refer to the section below for the Scan mode menu list. & “Scan Mode” on page 87

Basic Scanning from Your Computer

Scanning in Home Mode

Home Mode lets you customize some scanning settings and check the changes you have made in a preview image. This mode is useful for basic scanning of photos and graphics.

Note:

❏ In Home Mode, you can only scan from the scanner glass.

❏ See the Help for more details on Epson Scan.

Place your original(s).

& “Scanner glass” on page 26

User’s Guide

Start Epson Scan.

& “Starting Epson Scan Driver” on page 61

Select Home Mode from the Mode list.

Scanning

Select the Document Type setting.

Select the Image Type setting.

Click Preview.

& “Previewing and Adjusting the Scan Area” on page 54

Adjust the exposure, brightness, and other image quality settings.

Click Scan.

User’s Guide

Scanning

In the File Save Settings window, select the Type setting and then click OK.

Note:

If the Show this dialog box before next scan check box is cleared, Epson Scan starts scanning immediately without displaying the File Save Settings window.

Your scanned image is saved.

Scanning in Office Mode

Office Mode lets you quickly scan text documents without previewing your image.

Note:

See the Help for more details on Epson Scan.

Place your original(s).

& “Placing Originals” on page 24

Note for the Automatic Document Feeder (ADF):

❏ If you are using preview function, load only the first page.

❏ Do not load paper above the line just under the d arrow mark on the ADF.

Start Epson Scan.

& “Starting Epson Scan Driver” on page 61

User’s Guide

Select Office Mode from the Mode list.

Scanning

Select the Image Type setting.

Select the Document Source setting.

Select the size of your original as the Size setting.

Select an appropriate resolution for your original(s) as the Resolution setting.

Click Scan.

User’s Guide

Scanning

In the File Save Settings window, select the Type setting and then click OK.

Note:

If the Show this dialog box before next scan check box is cleared, Epson Scan starts scanning immediately without displaying the File Save Settings window.

Your scanned image is saved.

Scanning in Professional Mode

Professional Mode gives you total control of your scanning settings and lets you check the changes you have made in a preview image. This mode is recommended for advanced users.

Note:

See the Help for more details on Epson Scan.

Place your original(s).

& “Placing Originals” on page 24

Note for the Automatic Document Feeder(ADF):

If you are using preview function, load only the first page.

Start Epson Scan.

& “Starting Epson Scan Driver” on page 61

User’s Guide

Select Professional Mode from the Mode list.

Scanning

Select the type of original(s) you are scanning as the Document Type setting.

Select the Document Source setting.

If you select Reflective as the Document Type setting, select Photo or Document as the Auto Exposure Type

setting.

User’s Guide

Scanning

Select the Image Type setting.

Select an appropriate resolution for your original(s) as the Resolution setting.

Click Preview to preview your image(s). The Preview window opens and displays your image(s).

& “Previewing and Adjusting the Scan Area” on page 54

Note for the Automatic Document Feeder (ADF):

❏ The ADF loads your first document page, and then Epson Scan prescans it and displays it in the Preview

window. The ADF then ejects your first page. Place your first document page on top of the rest of the pages, and then load the entire document into the ADF.

❏ Do not load paper above the line just under the d arrow mark on the ADF.

Select the size of the scanned image(s) as the Target Size setting if necessary. You can scan your images at their

original size, or you can reduce or enlarge their size by selecting Target Size.

Adjust the image quality if necessary.

& “Image Adjustment Features” on page 45

Note:

You can save the settings you make as a group of custom settings with a Name, and later apply these custom settings when scanning. Your custom settings are also available in Epson Event Manager.

See the Help for more details on Epson Event Manager.

Click Scan.

In the File Save Settings window, select the Type setting and then click OK.

Note:

If the Show this dialog box before next scan check box is cleared, Epson Scan starts scanning immediately without displaying the File Save Settings window.

Your scanned image is saved.

Previewing and Adjusting the Scan Area

Selecting a preview mode

Once you have selected your basic settings and resolution, you can preview your image and select or adjust the image area in a Preview window. There are two types of preview.

❏ Normal preview displays your previewed image(s) in their entirety. You can select the scan area and make any

image quality adjustments manually.

❏ Thumbnail preview displays your previewed image(s) as thumbnail(s). Epson Scan automatically locates the

edges of your scan area, applies automatic exposure settings to the image(s), and rotates the image(s) if necessary.

User’s Guide

Scanning

Note:

❏ Some of the settings that you change after previewing an image are reset if you change the preview mode.

❏ Depending on your document type and the Epson Scan mode you are using, you may not be able to change the preview type.

❏ If you preview image(s) without the Preview dialog displayed, image(s) are displayed in the default preview mode. If you

preview with the Preview dialog displayed, image(s) are displayed in the preview mode that was displayed just before previewing.

❏ To resize the Preview window, click and drag the corner of the Preview window.

❏ See the Help for more details on Epson Scan.

Creating a marquee

A marquee is a moving dotted line that appears on the edges of your preview image to indicate the scan area.

Do one of the following to draw a marquee.

❏ To draw the marquee manually, position the pointer in the area where you want to place the corner of your

marquee and click. Drag the cross-hairs over the image to the opposite corner of the desired scan area.

❏ To draw the marquee automatically, click the auto locate icon. You can only use this icon when you are

viewing a normal preview and you only have one document on the scanner glass.

❏ To draw the marquee at a specified size, type in a new width and height in the Document Size setting.

❏ For best results and image exposure, make sure all sides of the marquee are located inside the preview image. Do

not include any areas around the preview image in the marquee.

Adjusting a marquee

You can move the marquee and adjust its size. If you are viewing a normal preview, you can create multiple marquees (up to 50) on each image to scan different image areas as separate scan files.

To move the marquee, position your cursor inside the marquee. The pointer becomes a hand. Click and drag the marquee to the desired location.

To resize the marquee, position your cursor over the edge or corner of the marquee.

The pointer becomes a straight or angled double-arrow. Click and drag the edge or corner to the desired size.

User’s Guide

Scanning

To create additional marquees of the same size, click this icon.

To delete a marquee, click inside the marquee and click this icon.

To activate all marquees, click this icon.

Note:

❏ To restrict the movement of the marquee to vertical or horizontal only, hold down the Shift key as you move the

marquee.

❏ To restrict the size of the marquee to the current proportions, hold down the Shift key as you resize the marquee.

❏ If you draw multiple marquees, make sure you click All in the Preview window before you scan. Otherwise, only the area

inside the last marquee you drew will be scanned.

Various Types of Scanning

Scanning a Magazine

First of all, place your magazine and start Epson Scan. & “Starting a Scan” on page 43

Select Home Mode from the Mode list.

User’s Guide

Scanning

Select Magazine as the Document Type setting.

Click Preview.

Adjust the exposure, brightness, and other image quality settings.

See the Help for more details on Epson Scan.

Click Scan.

Select PDF as the Type setting, and then click OK.

Your scanned image is saved.

Scanning Multiple Documents to a PDF File

First of all, place your document and start Epson Scan. & “Starting a Scan” on page 43

Note for the Automatic Document Feeder(ADF):

If you are using preview function, load only the first page.

User’s Guide

Scanning

Select Professional Mode from the Mode list.

Select the Document Source setting.

Click Preview.

Note for the Automatic Document Feeder (ADF):

❏ The document page ejected by the ADF has not been scanned yet. Reload the entire document into the ADF.

❏ Do not load paper above the line just under the d arrow mark on the ADF.

User’s Guide

Scanning

Adjust the exposure, brightness, and other image quality settings.

See the Help for more details on Epson Scan.

Click Scan.

Select PDF as the Type setting, and then click OK.

Note:

If the Show Add Page dialog after scanning check box is cleared, Epson Scan automatically saves your document without displaying the Add Page Confirmation window.

Epson Scan starts scanning your document.

If you want to scan more pages, click Add page.

Load the document and scan again, repeating as necessary for each page.

If you have finished scanning, go to step 9.

User’s Guide

Click Edit page or Save File.

Edit page Select this button if you want to delete or reorder any of the pages. Then use the icons on the

Scanning

bottom of the Editing Page window to select, rotate, reorder, and delete pages. See the Help for more details on Epson Scan.

Click OK when you are finished editing your pages.

Save File Select this button when you are finished.

The pages are saved in one PDF file.

Scanning a Photo

First of all, place your photo on the scanner glass and start Epson Scan. & “Starting a Scan” on page 43

User’s Guide

Scanning

Select Home Mode from the Mode list.

Select Photograph as the Document Type setting.

Click Preview.

Adjust the exposure, brightness, and other image quality settings.

See the Help for more details on Epson Scan.

Click Scan.

Select JPEG as the Type setting, and then click OK.

Your scanned image is saved.

Software Information

Starting Epson Scan Driver

This software lets you control all aspects of scanning. You can use this as a standalone scanning program or use it with another TWAIN-compliant scanning program.

User’s Guide

Scanning

How to start

❏ Windows:

Double-click the EPSON Scan icon on the desktop. Or, select the start button icon or Start > All Programs or Programs > EPSON > EPSON Scan > EPSON Scan.

❏ Mac OS X:

Select Applications > Epson Software > EPSON Scan.

How to access the help

Click the Help button on the Epson Scan driver.

Starting Other Scanning Software

Note:

Some scanning software may not be included in some countries.

Epson Event Manager

This lets you assign any of the product buttons to open a scanning program. You can also save frequently used scanning settings, which can really speed up your scanning projects.

How to start

❏ Windows:

Select the start button or Start > All Programs or Programs> Epson Software > Event Manager.

❏ Mac OS X:

Select Applications > Epson Software, and then double-click the Launch Event Manager icon.

How to access the help

❏ Windows:

Click the

❏ Mac OS X:

Click menu > Help > Epson Event Manager Help.

icon in the upper right corner of the screen.

ABBYY FineReader

This software lets you scan a document and convert the text into data that you can edit with a word processing program.

OCR software cannot recognize, or has difficulty recognizing, the following types of documents or text.

❏ Handwritten characters

❏ Items that have been copied from other copies

❏ Faxes

User’s Guide

Scanning

❏ Text with tightly spaced characters or line pitch

❏ Text that is in tables or underlined

❏ Cursive or italic fonts, and font sizes less than 8 points

❏ Folded or wrinkled documents

See the ABBYY FineReader help for more details.

How to start

❏ Windows:

Select the start button or Start > All Programs or Programs > ABBYY FineReader folder > ABBYY FineReader.

❏ Mac OS X:

Select Applications, and then double-click ABBYY FineReader.

Presto! PageManager

This software lets you scan, manage, and share your photos or documents.

How to start

❏ Windows:

Select the start button or Start > All Programs or Programs > Presto! PageManager folder > Presto! PageManager.

❏ Mac OS X:

Select Application > Presto! PageManager, and then double-click the Presto! PageManager icon.

User’s Guide

Faxing

Introducing FAX Utility

FAX Utility is a software capable of transmitting data such as documents, drawings, and tables created using a word processing or spreadsheet application directly by fax, without printing. Use the following procedure to run the utility.

Windows Click the start button (Windows 7 and Vista) or click Start (Windows XP), point to All Programs, select Epson Software, and then click FAX Utility.

Mac OS X

Click System Preference, click Print & Fax or Print & Scan, and then select FAX (your product) from Printer. Then click as follows; Mac OS X 10.6.x, 10.7.x: Option & Supplies - Utility - Open Printer Utility Mac OS X 10.5.x: Open Print Queue - Utility

Note:

For more details, see the online help for FAX Utility.

Connecting to a Phone Line

About a phone cable

Use a phone cable with the following interface specification.

❏ RJ-11 Phone Line

❏ RJ-11 Telephone set connection

Depending on the area, a phone cable may be included with the product. If so, use that cable.

User’s Guide

Faxing

Using the phone line for fax only

Connect a phone cable leading from a telephone wall jack to the LINE port.

Make sure Auto Answer is set to On.

& “Setting up to receive faxes automatically” on page 75

Important:

If you do not connect an external telephone to the product, make sure you turn on auto answer. Otherwise, you cannot receive faxes.

Sharing line with phone device

Connect a phone cable leading from a telephone wall jack to the LINE port.

Remove the cap.

User’s Guide

Connect a phone or answering machine to the EXT. port.

Note:

❏ See the following for other connection methods.

Faxing

❏ For details, see the documentation that came with your devices.

Connecting to DSL

a Telephone wall jack

b Splitter

cDSL modem

User’s Guide

Faxing

Connecting to ISDN (one phone number)

aISDN wall jack

dTerminal adapter or ISDN router

Connecting to ISDN (two phone numbers)

aISDN wall jack

dTerminal adapter or ISDN router

Checking the fax connection

You can check whether the product is ready to send or receive faxes.

Load plain paper.

& “Loading Paper and Envelopes” on page 22

Press K to enter the fax mode.

Press x to display the menus.

User’s Guide

Faxing

Select Fax Settings > Check Fax Connection. Use u or d to select a menu, and press OK.

Press one of the x buttons to print the report.

Note:

If an errors are reported, try the solutions in the report.

Notices when the power is turned off

When the product is turned off, the following data stored in the product’s temporary memory is erased.

❏ Received fax data

❏ Fax data scheduled to be sent later

❏ Fax data being transmitted automatically

Also, when the power is left off for an extended period of time, the clock may be reset. Check the clock when you turn the power back on.

If the product is turned off due to a power failure, it automatically restarts and beeps when the power is restored. If you have set to receive faxes automatically (Auto Answer - On), the setting is also restored. Depending on the circumstances before the power failure, it may not restart.

Setting Up Fax Features

Setting up speed dial entries

You can create a speed dial list allowing you to select fax recipient numbers quickly when faxing. Up to 60 combined speed dial and group dial entries can be registered.

Press K to enter the fax mode.

Press x to display the menus.

Select the menu shown below. Use u or d to select a menu, and press OK.

Color 2.5-inch display models: Select Speed Dial Setup.

Monochrome 2-line display models: Select Fax Settings > Speed Dial Setup.

Select Create. You see the available speed dial entry numbers.

User’s Guide

Faxing

Select the speed dial entry number that you want to register. Use u or d to select a number, and press OK. You

can register up to 60 entries.

Use the numeric keypad to enter a phone number, and press OK. You can enter up to 64 digits.

Note:

❏ Press r to enter a space. Press l to delete numbers. Press

❏ A hyphen (“-”) causes a slight pause when dialing. Only include it in phone numbers when a pause is necessary.

Spaces entered between numbers are ignored when dialing.

Enter a name to identify the speed dial entry. You can enter up to 30 characters.

to enter a hyphen (-).

Color 2.5-inch display models: Select Done and press OK to register the name.

Monochrome 2-line display models: Press OK to register the name.

Setting up group dial entries

You can add speed dial entries to a group, allowing you to send a fax to multiple recipients at the same time. Up to 60 combined speed dial and group dial entries can be entered.

Press K to enter the fax mode.

Press x to display the menus.

Select the menu shown below. Use u or d to select a menu, and press OK.

Color 2.5-inch display models: Select Group Dial Setup.

Monochrome 2-line display models: Select Fax Settings > Group Dial Setup.

Select Create. You see the available group dial entry numbers.

Select the group dial entry number that you want to register. Use u or d to select a number, and press OK.

Enter a name to identify the group dial entry. You can enter up to 30 characters.

Color 2.5-inch display models: Select Done and press OK to register the name.

Monochrome 2-line display models: Press OK to register the name.

User’s Guide

Faxing

Select a speed dial entry that you want to register in the group dial list. Use u or d to select the entry and do the

following to add it to the group.

Color 2.5-inch display models: Press r. When you want to cancel the selection, press r again.

Monochrome 2-line display models: Press

Repeat step 7 to add other speed dial entries to the group dial list. You can register up to 30 speed dial entries in a

group dial.

Press OK to finish creating a group dial list.

. When you want to cancel the selection, press again.

Creating header information

You can create a fax header by adding information such as your phone number or name.

Note:

Make sure you have set the time correctly. & “Setting/Changing Time and Region” on page 108

Press K to enter the fax mode.

Press x to display the menus.

Select the menu shown below. Use u or d to select a menu, and press OK.

Color 2.5-inch display models: Select Fax Settings > Communication > Header > Fax Header.

Monochrome 2-line display models: Select Fax Settings > Header > Fax Header.

Enter the header information. You can enter up to 40 characters.

Color 2.5-inch display models: Select Done and press OK to register the name.

Monochrome 2-line display models: Press OK to register the name.

Press d to select Your Phone Number and press OK.

User’s Guide

Faxing

Use the numeric keypad with other buttons on the control panel to enter your phone number. You can enter up

to 20 digits.

Note:

Press the # button to enter a plus sign (+) which represents the international call prefix. Note that the asterisk (*) is unavailable.

Press OK to register the header information.

Sending Faxes

Sending faxes by entering a number

Place your original(s) in the Automatic Document Feeder or on the scanner glass.

& “Placing Originals” on page 24

Press K to enter the fax mode.

Use the keys on the numeric keypad to enter the fax number. You can enter up to 64 digits.

Monochrome 2-line display models: If you want to send the fax to more than one recipient, press OK after entering a one fax number, and select Yes to add another fax number.

Note:

❏ To display the last fax number you used, press

❏ You can change fax quality and contrast settings. When finished, press x again to return to the fax mode top

screen.

Color 2.5-inch display models: Press x and select Send Settings - Quality or Contrast.

Monochrome 2-line display models: Press x and select Quality or Contrast.

❏ Make sure you have entered the header information. Some fax machines automatically reject incoming faxes

that do not include header information.

Press one of the x buttons to start sending.

Note:

If the fax number is busy or there is some problem, this product redials after one minute. Press

Sending faxes using speed dial/group dial

Follow the instructions below to send faxes using speed dial/group dial.

to redial immediately.

User’s Guide

Faxing

Note:

When using group dial, you can only send B&W faxes.

Place your original(s) in the Automatic Document Feeder or on the scanner glass.

& “Placing Originals” on page 24

Press K to enter the fax mode.

Press .

Note:

Each press of

Select the entry number to send. Use u or d to select an entry, and press OK.

switches between the speed dial list and group dial list.

Monochrome 2-line display models: You will be prompted to add another number. You can add another number by manually entering the number or using the speed dial or group dial.

Note:

You can change fax quality and contrast settings. When finished, press x again to return to the fax mode top screen.

Color 2.5-inch display models: Press x and select Send Settings - Quality or Contrast.

Monochrome 2-line display models: Press x and select Quality or Contrast.

Press one of the x buttons to start sending.

Sending faxes by broadcasting

Broadcast allows you to easily send the same fax to multiple numbers (up to 30) using speed dial/group dial, or by entering the fax numbers. Follow the instructions below to send faxes by broadcasting.

Note:

❏ This function is available only with color 2.5-inch display models.

❏ You can only send B&W faxes.

Place your original(s) in the Automatic Document Feeder or on the scanner glass.

& “Placing Originals” on page 24

Press K to enter the fax mode.

Press x to display the menus.

User’s Guide

Select Broadcast Fax.

Note:

To select recipients from a speed or group dial list, go to step 7.

Enter a fax number.

Press d to move to the next line.

Note:

❏ To add another number, repeat steps 5 and 6 or go to step 7.

❏ If you do not need to add recipients from the speed dial/group dial lists, press OK and go to step 10.

Press x to display the speed dial list.

Faxing

Note:

Each press of x switches between the speed dial list, group dial list and direct input screen.

Select speed dial or group dial entries to send the fax.

Press OK. You see a confirmation message.

Press the x (B&W) button to start sending.

Sending a fax at a specified time

Follow the instructions below to send a fax at a specified time.

Note:

❏ Make sure you have set the time correctly.

& “Setting/Changing Time and Region” on page 108

❏ You can only send B&W faxes.

Place your original(s) in the Automatic Document Feeder or on the scanner glass.

& “Placing Originals” on page 24

Press K to enter the fax mode.

Enter a fax number. You can also use redial, speed dial, or group dial lists to select fax number.

Press x to display the menus.

User’s Guide

Faxing

Select Send Fax Later. Use u or d to select the menu, and press OK.

Press d to select On.

Monochrome 2-line display models: Press r to display the time settings.

Set the time that you want to send the fax, and then press OK. Use r or l to move the cursor and use u or d to

select a.m. or p.m.

Press y to return to the fax send screen.

Press the x (B&W) button to start scanning. The scanned image is sent at the specified time.

Note:

If you need to cancel faxing at the time you specified, press y.

Sending a fax from a connected phone

If the recipient has the same number for both phone and fax, you can send a fax after talking over the phone without hanging up.

Place your original(s) in the Automatic Document Feeder or on the scanner glass.

& “Placing Originals” on page 24

Dial a number from the phone connected to the product.

Select Send on the control panel of the product.

Press one of the x buttons to send fax.

Hang up the phone.

User’s Guide

Faxing

Receiving Faxes

Setting up to receive faxes automatically

Follow the instructions to make settings to receive faxes automatically.

Load plain paper in the rear paper feed.

& “Loading Paper and Envelopes” on page 22

Press K to enter the fax mode.

Press x to display the menus.

Make sure Auto Answer is set to On.

Color 2.5-inch display models: Fax Settings > Receive Settings > Auto Answer > On

Monochrome 2-line display models: Fax Settings > Send/Receive Setup > Auto Answer > On

Note:

❏ When an answering machine is connected directly to this product, make sure you set Rings to Answer correctly

using the following procedure.

❏ Depending on the region, Rings to Answer may be unavailable.

Press y and d to select Communication and press OK.

Select Rings to Answer and press OK.

Press u or d to select the number of rings and press OK.

Important:

Select more rings than needed for the answering machine to pick up. If it is set to pick up on the fourth ring, set the product to pick up on the fifth ring or later. Otherwise the answering machine cannot receive voice calls.

Note:

When you receive a call and the other party is a fax, the product receives the fax automatically even if the answering machine picks up the call. If you pick up the phone, wait until the LCD screen displays a message saying that a connection has been made before you hang up. If the other party is a caller, the phone can be used as normal or a message can be left on the answering machine.

User’s Guide

Faxing

Receiving faxes manually

If your phone is connected to the product, you can receive fax data after the connection is made.

Load plain paper in the rear paper feed.

& “Loading Paper and Envelopes” on page 22

When the telephone rings, lift the phone connected to the product.

When you hear a fax tone, select Receive on the control panel of the product.

Start receiving the fax.

Color 2.5-inch display models: Press one of the x buttons.

Monochrome 2-line display models: Select Yes.

Put the phone back on the hook.

Note:

If Auto Answer mode is turned on, the received fax data is automatically printed, and you do not have to proceed to step 6.

Print the received fax.

Color 2.5-inch display models: Press one of the x buttons.

Monochrome 2-line display models: Press OK.

Receive a fax by polling

This allows you to receive a fax from the fax information service you have called.

Follow the instructions below to receive a fax by polling.

Load plain paper in the rear paper feed.

& “Loading Paper and Envelopes” on page 22

Press K to enter the fax mode.

User’s Guide

Faxing

Enter the fax number.

Press x to display the menus.

Select the menu shown below. Use u or d to select a menu, and press OK.

Color 2.5-inch display models: Select Polling.

Monochrome 2-line display models: Select Fax Mode > Polling. Press x to return to the fax mode top screen.

Press one of the x buttons to receive the fax.

Note:

If Auto Answer mode is turned on, the received fax data is automatically printed, and you do not have to proceed to step 7.

Print the received fax.

Color 2.5-inch display models: Press one of the x buttons.

Monochrome 2-line display models: Press OK.

Printing Reports

Follow the instructions below to print a fax report.

Load plain paper in the rear paper feed.

& “Loading Paper and Envelopes” on page 22

Press K to enter the fax mode.

Press x to display the menus.

Select the menu shown below. Use u or d to select a menu, and press OK.

Color 2.5-inch display models: Select Fax Report.

Monochrome 2-line display models: Select Fax Settings > Print Report.

User’s Guide

Select the item you want to print.

Note: Only Fax Log can be viewed on the screen.

Press one of the x buttons to print the report you selected.

Fax Mode Menu List

Refer to the section below for the Fax mode menu list. & “Fax Mode” on page 82

Faxing

User’s Guide

Menu List of Control Panel

You can use this product as a printer, copier, scanner, and fax. When using one of these functions, except the printer function, select your desired function by pressing the corresponding Mode button on the control panel. Each mode’s main screen appears as you select the mode.

Copy Mode

Note:

Depending on the model, some functions may not be available.

Color 2.5-inch display models

Press x to see the menu.

Menu Setting item and description.

Paper and Copy Settings Layout

Reduce/Enlarge Custom Size, Actual Size, Auto Fit Page, 10 × 15cm->A4,

Paper Size A4, 10 × 15cm(4 × 6in), 13 × 18cm(5 × 7in), Legal

Paper Type Plain Paper, Photo Paper

Quality Draft, Standard Quality, Best

ID Card Copy You can copy both sides of an ID card on one side of a sheet of A4 paper.

Ink Levels - Checks the status of ink cartridges.

Maintenance Nozzle Check Prints a nozzle check pattern to check the condition of the print

Head Cleaning Cleans the print head to improve the condition of the print head.

Head Alignment Adjusts the alignment of the print head.

Ink Cartridge Replacement Select to replace ink cartridges.

Printer Setup Sound On, Off

With Border, Borderless

A4->10 × 15cm, 13 × 18->10 × 15, 10 × 15->13 × 18

head.

Sleep Timer 3minutes, 5minutes, 10minutes

Date/Time Date Format, Time Format

Daylight Saving Time Off, On

Country/Region -

Language -

User’s Guide

Menu List of Control Panel

Menu Setting item and description.

Wi-Fi/Network Settings Wi-Fi Setup See the online Network Guide. You can access the Wi-Fi Setup

menus directly by pressing the Manual Wi-Fi/Network Setup

button.

Wi-Fi/Network Connection Check

Confirm Wi-Fi/Network Settings

Epson Connect Services - For instructions on how to use these menus, see the Epson

Google Cloud Print Services

File Sharing Setup - For details on the setting items, see the online Network Guide.

Restore Default Settings Fax Send/Receive Settings Initializes Fax Send/Receive settings to the factory default

* Your image is slightly enlarged and cropped to fill the sheet of paper. Print quality may decline in the top and bottom areas of the

printout, or the area may be smeared when printing.

Fax Data Settings Initializes Fax Data settings to the factory default settings.

Wi-Fi/Network Setting Initializes Wi-Fi/Network settings to the factory default settings.

All except Wi-Fi/Network & Fax Settings

All Settings Initializes all settings to the factory default settings.

You can check the network connection status, and print the report.

If there is any problem with the connection, the report helps you

find the solution.

You can see the current network settings and print a network

status sheet.

Connect guide.

& “Using Epson Connect Service” on page 9

settings.

Initializes all settings except for Wi-Fi/Network & Fax settings to

the factory default settings.

Monochrome 2-line display models

Press x to see the menu.

Setting Item Setting item and description.

Layout

Reduce/Enlarge Actual Size, Auto Fit Page, Custom

Paper Size A4, 10 × 15cm, 13 × 18cm, Legal

Paper Type Plain Paper, Photo Paper

Quality Draft, Standard Quality, Best

Copy Density -4 to +4

With Border, Borderless

, ID Card Copy

User’s Guide

Menu List of Control Panel

Setting Item Setting item and description.

Restore Default Settings Reset Fax Send/Receive

Settings

Reset Fax Data Settings Initializes Fax Data settings to the factory default settings.

Reset Network Settings Initializes Network settings to the factory default settings.

Reset Wi-Fi Settings Initializes Wi-Fi settings to the factory default settings.

Reset All except Network & Fax Settings

Reset All except Wi-Fi & Fax Settings

Reset All Settings Initializes all settings to the factory default settings.

Wi-Fi Settings (Wi-Fi capable models only)

Wi-Fi Setup See the online Network Guide. You can access the Wi-Fi Setup

Check Wi-Fi Connection You can check the network connection status, and print the report.

Confirm Wi-Fi Settings You can see the current network settings.

Print Wi-Fi Status Sheet You can print a network status sheet.

Initializes Fax Send/Receive settings to the factory default

settings.

Initializes all settings except for Network & Fax settings to the

factory default settings.

Initializes all settings except for Wi-Fi & Fax settings to the factory

default settings.

menus directly by pressing the

If there is any problem with the connection, the report helps you

find the solution.

button.

Network Settings (Ethernet capable models only)

Check Network Connection

Confirm Network Settings You can see the current network settings.

Print Network Status Sheet You can print a network status sheet.

You can check the network connection status, and print the report.

If there is any problem with the connection, the report helps you

find the solution.

User’s Guide

Menu List of Control Panel

Setting Item Setting item and description.

Maintenance Ink Levels Checks the status of ink cartridges.

Nozzle Check Prints a nozzle check pattern to check the condition of the print

head.

Head Cleaning Cleans the print head to improve the condition of the print head.

Head Alignment Adjusts the alignment of the print head.

Ink Cartridge Replacement Select to replace ink cartridges.

Sound On, Off

LCD Contrast +1 to +16

Scroll Speed Fast, Standard, Slow

Sleep Timer 3minutes, 5minutes, 10minutes

Date/Time Date, Time

Daylight Saving Time On, Off

Country/Region -

Language -

* Your image is slightly enlarged and cropped to fill the sheet of paper. Print quality may decline in the top and bottom areas of the

printout, or the area may be smeared when printing.

Fax Mode

Note:

Depending on the model, some functions may not be available.

Color 2.5-inch display models

Press x to see the menu.

Menu Setting item Description

Send Settings Quality Select this option to change the quality for fax data you are sending.

Contrast Select this option to change the contrast for fax data you are sending.

Speed Dial Setup Create

Edit

Delete

Group Dial Setup Create

Edit

Delete

& “Setting up speed dial entries” on page 68.

& “Setting up group dial entries” on page 69.

User’s Guide

Menu List of Control Panel

Menu Setting item Description

Send Fax Later -

Broadcast Fax -

Polling -

Fax Report Fax Log Prints or displays the communication log.

Last Transmission Prints a communication-in log for the previous transmission or the

Speed Dial List Prints the speed dial list.

Group Dial List Prints the group dial list.

Reprint Faxes Reprints from the latest fax received. When the memory is full, the oldest

Protocol Trace Prints the protocol for the latest communication.

& “Sending a fax at a specified time” on page 73.

& “Sending faxes by broadcasting” on page 72.

& “Receive a fax by polling” on page 76.

previous polling results received.

faxes are erased first.

User’s Guide

Menu List of Control Panel

Menu Setting item Description

Fax Settings Send Settings

Receive Settings

Communication

Quality: Select this option to change the quality for fax data you are sending.

Contrast: Select this option to change the contrast for fax data you are sending.

Last Transmission Report: Indicates whether or when the product prints a report for outgoing faxes. Select Off to turn off report printing, select On Error to print reports only when an error occurs, or select On Send to print reports for every fax you send.

Auto Answer: & “Setting up to receive faxes automatically” on page 75.

Paper Size: Indicates the size of paper used for printing received faxes and

fax reports.

Auto Reduction: Indicates whether large received faxes are reduced in size to fit on A4-size, or printed at their original size on multiple sheets.

DRD: Indicates the type of answer ring pattern you want to use to receive faxes. To select an option other than All (or Off), you must set up your phone system to use different ring patterns. This option may be On or Off depending on the region.

ECM: Indicates whether or not to use Error Correction Mode to automatically correct fax data sent/received with errors due to the line or any other problems. Color faxes cannot be sent/received when ECM is off.

Check Fax Connection

Fax Speed: Indicates the speed at which you transmit and receive faxes.

Rings to Answer: Indicates the number of rings that must occur before

the product automatically receives a fax. Depending on the region, this setting may not be displayed.

Dial Tone Detection: When this is set to On, the product starts dialing after it detects a dial tone. It may not be able to detect a dial tone when a PBX (Private Branch Exchange) or a TA (Terminal Adapter) is connected. In that case, set to Off. However, doing so may drop the first digit of a fax number and send the fax to the wrong number.

Dial Mode: Indicates the type of phone system to which you have connected the product. Depending on the region, this setting may not be displayed.

Header: & “Creating header information” on page 70.

Checks the status of your fax connection.

User’s Guide

Menu List of Control Panel

Menu Setting item Description

Ink Levels

Maintenance

Printer Setup

Wi-Fi/Network Settings

Epson Connect Services

Google Cloud Print Services

File Sharing Setup

Restore Default Settings

& “Copy Mode” on page 79.

Monochrome 2-line display models

Press x to see the menu.

Menu Setting item Description

Quality - Select this option to change the quality for fax data you are sending.

Contrast - Select this option to change the contrast for fax data you are sending.

Send Fax Later -

Fax Mode Sending Default mode to send faxes normally.

Polling

& “Sending a fax at a specified time” on page 73.

& “Receive a fax by polling” on page 76.

User’s Guide

Menu List of Control Panel

Menu Setting item Description

Fax Settings Print Report

Speed Dial Setup

Group Dial Setup

Send/Receive Setup

Fax Log: Prints or displays the communication log.

Last Transmission: Prints a communication-in log for the previous transmission

or the previous polling results received.

Speed Dial List: Prints the speed dial list.

Group Dial List: Prints the group dial list.

Reprint Faxes: Reprints from the latest fax received. When the memory is full, the

oldest faxes are erased first.

Protocol Trace: Prints the protocol for the latest communication.

& “Setting Up Fax Features” on page 68.

Auto Answer: & “Setting up to receive faxes automatically” on page 75.

Quality: Select this option to change the quality for fax data you are sending.

Contrast: Select this option to change the contrast for fax data you are sending.

Paper Size: Indicates the size of paper used for printing received faxes and fax

reports.

Communication

Auto Reduction: Indicates whether large received faxes are reduced in size to fit on A4-size, or printed at their original size on multiple sheets.

Fax Speed: Indicates the speed at which you transmit and receive faxes.

Rings to Answer: Indicates the number of rings that must occur before the

product automatically receives a fax. Depending on the region, this setting may not be displayed.

Check Fax Connection

Header

Dial Mode: Indicates the type of phone system to which you have connected the product. Depending on the region, this setting may not be displayed.

Checks the status of your fax connection.

& “Creating header information” on page 70.

User’s Guide

Menu List of Control Panel

Menu Setting item Description

Restore Default Settings

Wi-Fi Settings -

Network Settings -

Maintenance -

& “Copy Mode” on page 79.

Scan Mode

Note:

Depending on the model, some functions may not be available.

Color 2.5-inch display models

Menu Setting and Options

Scan to USB Device Format JPEG, PDF

Scan Area A4, Auto Cropping, Max Area, Legal

Document Text, Photograph

Resolution 200dpi, 300dpi, 600dpi

Contrast -4 to +4

Document Orientation

Scan to Cloud For instructions on use, see the Epson Connect guide.

& “Using Epson Connect Service” on page 9

Scan to PC

Scan to PC (PDF)

Scan to PC (Email)

Scan to PC (WSD) This feature is only available for English versions of Windows 7/Vista.

& “Basic Scanning from the Control Panel” on page 47

Portrait, Landscape

Press x to see the menu.

User’s Guide

Menu Description

Menu List of Control Panel

Ink Levels

Maintenance

Printer Setup

Wi-Fi/Network Settings

Epson Connect Services

Google Cloud Print Services

File Sharing Setup

Restore Default Settings

& “Copy Mode” on page 79.

Monochrome 2-line display models

Menu Setting and Options

Scan to PC

Scan to PC (PDF)

Scan to PC (Email)

& “Basic Scanning from the Control Panel” on page 47

Scan to PC (WSD) This feature is only available for English versions of Windows 7/Vista.

Press x to see the menu.

Menu Description

Restore Default Settings

Wi-Fi Settings

Network Settings

Maintenance

& “Copy Mode” on page 79.

User’s Guide

Replacing Ink Cartridges

Ink Cartridge Safety Instructions, Precautions, and Specifications

Safety instructions

Observe the following when handling the ink cartridges:

❏ Keep ink cartridges out of the reach of children.

❏ Be careful when you handle used ink cartridges, as there may be some ink around the ink supply port.

If ink gets on your skin, wash the area thoroughly with soap and water. If ink gets into your eyes, flush them immediately with water. If discomfort or vision problems continue after a thorough flushing, see a doctor immediately. If ink gets into your mouth, spit it out immediately and see a doctor right away.

❏ Do not remove or tear the label on the cartridge; this can cause leakage.

❏ Do not remove the transparent seal from the bottom of the cartridge; otherwise, the cartridge may become

unusable.

❏ Do not disassemble or remodel the ink cartridge, otherwise you may not be able to print normally.

User’s Guide

Replacing Ink Cartridges

❏ Do not touch the green IC chip or the small window on the side of the cartridge. Doing so may prevent normal

operation and printing.

❏ Do not leave the product with the ink cartridges removed or do not turn off the product during cartridge

replacement. Otherwise, ink remaining in the print head nozzles will dry out and you may not be able to print.

Precautions on ink cartridge replacement

Read all of the instructions in this section before replacing the ink cartridges.

❏ Epson recommends the use of genuine Epson ink cartridges. Epson cannot guarantee the quality or reliability of

non-genuine ink. The use of non-genuine ink may cause damage that is not covered by Epson’s warranties, and under certain circumstances, may cause erratic product behavior. Information about non-genuine ink levels may not be displayed.

❏ Gently shake all ink cartridges four or five times before opening the package.

❏ Do not shake ink cartridges too vigorously; otherwise ink may leak from the cartridge.

❏ This product uses ink cartridges equipped with an IC chip that monitors information such as the amount of

remaining ink for each cartridge. This means that even if the cartridge is removed from the product before it is expended, you can still use the cartridge after reinserting it back into the product. However, when reinserting a cartridge, some ink may be consumed to guarantee product performance.

❏ You cannot use the cartridge that came with your product for the replacement.

❏ To maintain optimum print head performance, some ink is consumed from all cartridges not only during printing

but also during maintenance operations such as ink cartridge replacement and print head cleaning.

❏ If you need to remove an ink cartridge temporarily, be sure to protect the ink supply area from dirt and dust. Store

the ink cartridge in the same environment as the product. When storing the cartridge, be sure that its label identifying the color of the ink cartridge is facing upward. Do not store ink cartridges upside down.

❏ The ink supply port is equipped with a valve designed to contain the release of excess ink; there is no need to supply

your own covers or plugs. However, careful handling is recommended. Do not touch the supply port of the ink cartridge or its surrounding area.

❏ For maximum ink efficiency, only remove an ink cartridge when you are ready to replace it. Ink cartridges with

low ink status may not be used when reinserted.

❏ Do not open the ink cartridge package until you are ready to install it in the product. The cartridge is vacuum

packed to maintain its reliability. If you leave a cartridge unpacked for a long time before using it, normal printing may not be possible.

User’s Guide

Replacing Ink Cartridges

❏ Install all ink cartridges; otherwise, you cannot print.

❏ When color ink is expended and black ink still remains, you can continue printing temporarily with black ink

only. For more information refer to “Temporarily Printing with Black Ink When Color Ink Cartridges are

Expended” on page 94.

❏ If an ink cartridge is running low, prepare a new ink cartridge.

❏ Be careful not to break the hooks on the side of the ink cartridge when you remove it from the package.

❏ You must remove the yellow tape from the cartridge before installing it; otherwise, print quality may decline or

you may not be able to print.

❏ After bringing an ink cartridge inside from a cold storage site, allow it to warm up at room temperature for at least

three hours before using it.

❏ Store ink cartridges in a cool, dark place.

❏ Store ink cartridges with their labels facing upward. Do not store cartridges upside down.

Ink Cartridge Specifications

❏ Epson recommends using the ink cartridge before the date printed on the package.

❏ The ink cartridges packaged with your product are partly used during initial setup. In order to produce high

quality printouts, the print head in your product will be fully charged with ink. This one-off process consumes a quantity of ink and therefore these cartridges may print fewer pages compared to subsequent ink cartridges.

❏ Quoted yields may vary depending on the images that you are printing, the paper type that you are using, the

frequency of your prints and environmental conditions such as temperature.

❏ To ensure you receive premium print quality and to help protect your print head, a variable ink safety reserve

remains in the cartridge when your product indicates to replace the cartridge. The yields quoted for you do not include this reserve.

❏ Although the ink cartridges may contain recycled materials, this does not affect product function or performance.

❏ When printing in monochrome or grayscale, color inks instead of black ink may be used depending on the paper

type or print quality settings. This is because a mixture of color inks is used to create black.

Checking the Ink Cartridge Status

For Windows

Note:

When an ink cartridge is running low, the Low Ink Reminder screen automatically appears. You can also check the ink cartridge status from this screen. If you do not want to display this screen, first access the printer driver and then click the

Maintenance tab, and then Monitoring Preferences. On the Monitoring Preferences screen, clear the See Low Ink Reminder alerts check box.

User’s Guide

Replacing Ink Cartridges

To check the ink cartridge status, do one of the following:

❏ Open the printer driver, click the Main tab, and then click the Ink Levels button.

❏ Double-click the product shortcut icon on your Windows taskbar. To add a shortcut icon to the taskbar, see the

following section: & “From the shortcut icon on the taskbar” on page 30

❏ Open the printer driver, click the Maintenance tab, then click the EPSON Status Monitor 3 button. A graphic

displays the ink cartridge status.

Note: ❏ If EPSON Status Monitor 3 does not appear, access the printer driver and click the Maintenance tab and then the

Extended Settings button. In the Extended Settings window, check the Enable EPSON Status Monitor 3 check box.

❏ Depending on current settings, the simplified status monitor may be displayed. Click the Details button to display the

window above.

❏ The ink levels displayed are an approximate indication.

For Mac OS X

You can check the ink cartridge status using EPSON Status Monitor. Follow the steps below.

Access the Epson Printer Utility 4.

& “Accessing the printer driver for Mac OS X” on page 30

User’s Guide

Replacing Ink Cartridges

Click the EPSON Status Monitor icon. The EPSON Status Monitor appears.

Note:

❏ The graphic displays the ink cartridge status when EPSON Status Monitor was first opened. To update the ink cartridge

status, click Update.

❏ The ink levels displayed are an approximate indication.

Using the control panel

Press x to display the menus.

For Color 2.5-inch display models:

Select Ink Levels.

For Monochrome 2-line display models: Select Maintenance > Ink Levels.

Note:

The ink levels displayed are an approximate indication.

User’s Guide

Replacing Ink Cartridges

Temporarily Printing with Black Ink When Color Ink Cartridges are Expended

When color ink is expended and black ink still remains, you can continue printing for a short time using only black ink. However, you should replace the expended ink cartridge(s) as soon as possible. See the following section to continue printing temporarily with black ink.

Note:

The actual amount of time will vary depending on the usage conditions, images printed, print settings, and frequency of use.

For Windows

Note:

This function is available only when EPSON Status Monitor 3 is enabled. To enable the status monitor, access the printer driver and click the Maintenance tab followed by the Extended Settings button. In the Extended Settings window, check the Enable EPSON Status Monitor 3 check box.

Follow the steps below to continue printing temporarily with black ink.

User’s Guide

Replacing Ink Cartridges

When EPSON Status Monitor 3 tells you to cancel your print job, click Cancel or Cancel Print to cancel your

print job.

Note:

If the error stating that a color ink cartridge is expended originates with another computer on the network, you may need to cancel the print job at the product.

Load plain paper or envelope.

Access the printer settings.

& “Accessing the printer driver for Windows” on page 29

Click the Main tab, and make suitable settings.

Select plain papers or Envelope as the Paper Type setting.

Select the Grayscale as the Color setting.

Click OK to close the printer settings window.

User’s Guide

Replacing Ink Cartridges

Print your file.

EPSON Status Monitor 3 is displayed on your computer screen again. Click Print in Black to print with black

ink.

For Mac OS X

Follow the steps below to continue printing temporarily with black ink.

If printing can not be resumed, click the product icon in the Dock. If an error message is displayed prompting

you to cancel the print job, click Delete and follow the steps below to reprint the document with black ink.

Note:

If the error stating that a color ink cartridge is expended originates with another computer on the network, you may need to cancel the print job at the product.

Open System Preferences, click Print & Scan (Mac OS X 10.7) or Print & Fax (Mac OS X 10.6 or 10.5), and

select the product from the Printers list. Next, click Options & Supplies and then Driver.

Select On for Permit temporary black printing.

Load plain paper or envelope.

Access the Print dialog box.

& “Accessing the printer driver for Mac OS X” on page 30

Click the Show Details button (for Mac OS X 10.7) or the d button (for Mac OS X 10.6 or 10.5) to extend this

dialog box.

User’s Guide

Replacing Ink Cartridges

Select the product you are using as the Printer setting, and then make suitable settings.

Select Print Settings from the pop-up menu.

Select plain papers or Envelope as the Media Type setting.

Select the Grayscale check box.

Click Print to close the Print dialog box.

Conserving Black Ink When the Cartridge Is Low (For Windows Only)

Note:

The window below appears when black ink runs low and there is more color ink than black ink. It appears only when plain papers is selected as the paper type, and Standard is selected as the Quality.

The window gives you the option to either continue using black ink normally or conserve black ink by using a mixture of color inks to create black.

❏ Click the Yes button to use a mixture of color inks to create black. You will see the same window the next time you

print a similar job.

❏ Click the No button to continue using the remaining black ink for the job you are printing. You will see the same

window the next time you print a similar job, and again have the option to conserve black ink.

❏ Click Disable this feature to continue using the remaining black ink.

User’s Guide

Replacing Ink Cartridges

Replacing an Ink Cartridge

Using the control panel

When prompted to replace an ink cartridge, open the scanner unit and press OK. The ink cartridge holder

moves to the ink cartridge replacement position. When you replace an ink cartridge before it is expended, follow the instruction below. Press x and select Maintenance > Ink Cartridge Replacement.

Important:

❏ Do not lift up the scanner unit when the document cover is open.

❏ Do not move the ink cartridge holder by hand; otherwise, you may damage the product.

User’s Guide

Pinch and remove the ink cartridge.

Note:

Removed ink cartridges may have ink around the ink supply port, so be careful not to get any ink on the surrounding area when removing the cartridges.

Replacing Ink Cartridges

Gently shake new replacement cartridges four or five times and then unpack.

Important:

❏ Be careful not to break the hooks on the side of the ink cartridge when you remove it from the package.

❏ Do not touch the green IC chip or the small window on the side of the cartridge. Doing so may prevent

normal operation and printing.

User’s Guide

Remove only the yellow tape.

Important:

❏ You must remove the yellow tape from the cartridge before installing it; otherwise, print quality may

decline or you may not be able to print.

Replacing Ink Cartridges

❏ If you have installed an ink cartridge without removing the yellow tape, take the cartridge out of the

product, remove the yellow tape, and then reinstall it.

❏ Do not remove the transparent seal from the bottom of the cartridge; otherwise, the cartridge may become

unusable.

❏ Do not remove or tear the label on the cartridge; otherwise, ink will leak.

Insert the cartridge and press it until it clicks. Make sure the top surface of the ink cartridges align.

Close the scanner unit slowly and press OK. Ink charging starts.

Note:

❏ The P light continues to flash while the product is charging ink. Do not turn off the product during ink charging.

If the ink charging is incomplete, you may not be able to print.

❏ If you had to replace an ink cartridge during copying, to ensure copy quality after ink charging is finished, cancel

the job that is copying and start again from placing the originals.

Ink cartridge replacement is complete. The product will return to its previous status.

100

Epson WORKFORCE WF-2510WF, WORKFORCE WF-2520NF, WORKFORCE WF-2540WF, WORKFORCE WF-2530WF User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Copyright and Trademarks

Copyright and Trademarks

Contents

Introduction

Where to Find Information

Caution, Important and Note

Operating System Versions

Using Epson Connect Service

Important Instructions

Safety Instructions

Product Advisories and Warnings

Setting up/using the product

Using the product with a wireless connection

Using the LCD screen

Handling ink cartridges

Restrictions on Copying

Protecting Your Personal Information

Getting to Know Your Product

Available Features

Product Parts

Guide to the Control Panel

Buttons and LCD

Lights

Paper and Media Handling

Introduction to Using, Loading, and Storing Media

Storing paper

Selecting Paper

Paper type settings on the LCD screen

Paper type settings from the printer driver

Loading Paper and Envelopes

Placing Originals

Automatic Document Feeder (ADF)

Scanner glass

Copying

Copying Documents

Basic copying

Copy Mode Menu List

Printing

Printer Driver and Status Monitor

Accessing the printer driver for Windows

From Windows applications

From the Start menu

From the shortcut icon on the taskbar

Getting information through online help

Accessing the printer driver for Mac OS X

Getting information through online help

Basic Operations

Basic printing

Basic product settings for Windows

Basic product settings for Mac OS X

Canceling printing

Using the product button

For Windows

For Mac OS X

Other Options

Printing photos the easy way

Starting Epson Easy Photo Print

Product presets (For Windows Only)

Product settings for Windows

2-sided printing (for Windows only)

Product settings for Windows

Fit to page printing

Product settings for Windows

Product settings for Mac OS X

Pages per sheet printing

Product settings for Windows

Product settings for Mac OS X

Sharing the Product for Printing

Setup for Windows

Setting up the product as a shared printer

Adding the product to the other network computers

Setup for Mac OS X

Scanning

Let’s Try Scanning

Starting a Scan

Image Adjustment Features