Epson AcuLaser C4000 Reference Guide

Setup Guide

Provides you with information on assembling the printer and installing the printer software.

Reference Guide (this manual)

Providesyouwithdetailedinformationontheprinter’sfunctions, optional products, maintenance, troubleshooting, and technical specifications.

Administrator Guide (on CD-ROM)

Provides network administrators with information on both the printer driver and network settings.

Color Laser Printer

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, mechanical, photocopying, recording, or otherwise, without the prior written permission of SEIKO EPSON CORPORATION. No patentliabilityisassumed withrespectto theuse ofthe information containedherein.Neither is any liability assumed for damages resulting from the use of the information contained herein.

Neither SEIKO EPSON CORPORATION nor its affiliates shall be liable to the purchaser of this product or third parties fordamages, losses, costs,or expenses incurred by purchaser or third parties as a result of: accident, misuse, or abuse of this product or unauthorized modifications, repairs,or alterations tothis product, or(excluding the U.S.)failure to strictly comply with SEIKO EPSON CORPORATION’s operating and maintenance instructions.

SEIKO EPSONCORPORATION shall notbe liableagainst any damagesor problems arising from the use of any options or any consumable products other than those designated as Original EPSON Products or EPSON Approved Products by SEIKO EPSON CORPORATION.

EPSON and EPSON ESC/P are registered trademarks and EPSON ESC/P 2 is a trademark of SEIKO EPSON CORPORATION. Speedo, Fontware, FaceLift, Swiss, and Dutch are trademarks of Bitstream Inc. CG Times and CG Omega are registered trademarks of Miles, Inc. Univers is a registered trademark of Linotype AG and/or its subsidiaries. AntiqueOliveisatrademarkofFonderieOlive. Albertus is a trademark of Monotype Corporation plc. Coronet is a trademark of Ludlow Industries (UK) Ltd. Arial and Times New Roman are registered trademarks of Monotype Corporation plc. Dutch and Swiss are trademarks of Bitstream Inc. Times, Helvetica and Palatino are registered trademarks of the Linotype AG and/or its subsidiaries. ITC Avant Garde Gothic, ITC Bookman, ITC Zapf Chancery and ITC Zapf Dingbats are registered trademarks of the International Typeface Corporation. Century SchoolBook is registered trademark of the Kingsley-ATF Type Corporation. New Century Schoolbook is a trademark of the Linotype AG and/or its subsidiaries. HP and HP LaserJet are registered trademarks of Hewlett-Packard Company. Adobe and PostScript are trademarks of Adobe Systems Incorporated, which may be registered in certain jurisdictions. NEST Office Kit Copyright General Notice: Other product names used herein are for identification purposes only and may be trademarks of their respective owners. EPSON disclaims any and all rights in those marks.



Reference Guide

Warnings,Cautions,andNotes...........................1

SafetyPrecautions.....................................1

ImportantSafetyInstructions.............................4

PowerOn/OffCautions..................................4

Chapter 1 Getting to Know Your Printer

PrinterParts..........................................7

Controlpanel........................................10

OptionsandConsumableProducts.......................12

Options.........................................12

Consumableproducts .............................13

AboutYourPrinter....................................14

High-speed tandem printing engine . . . . . ..............14

Duplexprinting...................................14

ReserveJobfunction..............................14

HDDFormOverlayfunction.........................15

Pre-definedcolorsettingsinprinterdriver..............15

Resolution Improvement Technology (RITech) . . . . . . . . . . 15

Chapter 2 Paper Handling

AvailablePaper......................................17

EPSONspecialmedia.............................17

Generalpaper ...................................19

Paperthatshouldnotbeused.......................19

PaperSources.......................................21

MPtray.........................................22

Standardlowercassette............................23

LargeCapacityPaperUnit..........................23

Selectingapapersource...........................24

OutputTray..........................................27

Loading Paper. . . . . . . . . . . . ............................27

MPtray.........................................28

Standard and optional lower cassettes. . . . . ............29

PrintingonSpecialMedia...............................35

EPSONColorLaserPaper..........................35

EPSON Color Laser Coated Paper . . . . . . . ............36

EPSONColorLaserTransparencies..................36

Envelopes.......................................39

Labels..........................................40

Thickpaper......................................41

Extrathickpaper..................................42

Loadingacustompapersize........................43

Chapter 3 Using the Printer Software with Windows

AboutthePrinterSoftware..............................45

AccessingthePrinterDriver.............................45

MakingChangestoPrinterSettings.......................46

Makingtheprintqualitysetting.......................46

Resizingprintouts.................................52

Modifyingtheprintlayout...........................55

Usingawatermark................................57

Usinganoverlay..................................61

UsingHDDformoverlay............................67

Printingwiththeduplexunit.........................71

Making the Extended Settings . . . . . . . . . . . ............74

UsingtheReserveJobFunction..........................77

Re-PrintJob.....................................78

VerifyJob.......................................79

StoredJob ......................................81

ConfidentialJob..................................82

Monitoring Your Printer by Using EPSON Status Monitor 3 . . . . .83

AboutEPSONStatusMonitor3......................83

Installing EPSON Status Monitor 3. . . . . . . . ............84

AccessingEPSONStatusMonitor3...................85

Gettingprinterstatusdetails.........................87

UsingtheJobManagementfunction..................88

SettingMonitoringPreferences......................92

StatusAlertwindow...............................94

Stoppingmonitoring...............................94

SettingMonitoredPrinters..........................95

SettingfortheUSBConnection..........................96

CancelingPrinting ....................................98

Uninstalling the Printer Software . . . . . . . . . . . ..............99

Uninstalling the printer driver and EPSON Status Monitor 3 99

UninstallonlyEPSONStatusMonitor3...............102

Chapter 4 Setting Up Your Printer on a Network

About the Shared Printer ..............................109

SettingUpYourPrinterasaSharedPrinter................110

UsinganAdditionalDriver.............................112

SettingfortheClients.................................118

WithWindowsMe/98/95...........................119

WithWindowsXP/2000...........................120

WithWindowsNT4.0.............................124

Installing the Printer Driver from the CD-ROM ..............126

Chapter 5 Using the Printer Software with Macintosh

About the Printer Software .............................129

AccessingthePrinterDriver............................129

MakingChangestoPrinterSettings......................130

Makingtheprintqualitysetting......................130

Resizingprintouts................................135

Modifyingtheprintlayout..........................136

Usingawatermark...............................138

Printingwiththeduplexunit........................143

Making the Extended Settings . . . . . . . . . .............146

UsingtheReserveJobFunction ........................148

Re-PrintJob....................................149

VerifyJob......................................151

StoredJob.....................................152

ConfidentialJob.................................153

vii

Monitoring Your Printer by Using EPSON Status Monitor 3 . . . .155

AboutEPSONStatusMonitor3.....................155

AccessingEPSONStatusMonitor3..................155

Gettingprinterstatusdetails........................156

SettingMonitoringPreferences .....................157

Status Alert window . . . ...........................158

SettingfortheUSBconnection..........................159

CancelingPrinting....................................160

UninstallingthePrinterSoftware.........................160

Chapter 6 Functions of the Control Panel

ControlPanelOperation...............................163

UsingtheControlPanelMenus .........................165

Whentomakecontrolpanelsettings.................165

How to access the control panel menus...............166

PrintingandDeletingReserveJobData...................169

UsingtheQuickPrintJobMenu.....................169

UsingtheConfidentialJobMenu....................170

ControlPanelMenus .................................171

Controlpanelmenusummary.......................171

InformationMenu................................174

TrayMenu......................................177

EmulationMenu.................................179

PrintingMenu...................................179

SetupMenu ....................................182

QuickPrintJobMenu.............................188

ConfidentialJobMenu............................188

ResetMenu ....................................188

ParallelMenu...................................189

USBMenu .....................................190

NetworkMenu...................................191

AUXMenu .....................................191

LJ4Menu......................................192

GL2Menu......................................195

PS3Menu......................................197

ESCP2Menu...................................198

FXMenu.......................................201

viii

I239XMenu....................................203

Chapter 7 Using Options

LargeCapacityPaperUnit.............................207

Installing the Large Capacity Paper Unit ..............208

RemovingtheLargeCapacityPaperUnit.............214

HardDiskDrive .....................................218

Installing the Hard Disk Drive. . . . . . . . . . .............218

RemovingtheHardDiskDrive......................223

MemoryModules....................................225

Installing a memory module . . . . . . . . . . . .............225

Removingamemorymodule.......................230

AdobePostScript3ROMModule........................234

Installing the Adobe PostScript 3 ROM module . . . . . . . . . 234

Removing the Adobe PostScript 3 ROM module . . . . . . . . 239

InterfaceCard.......................................242

Installing an interface card . . . . . . . . . . . . .............242

Removinganinterfacecard........................245

PrintingaStatusSheet................................246

Chapter 8 Maintenance and Transportation

ReplacingConsumableProducts........................249

Precautionsduringreplacement.....................249

Replacementmessages...........................250

Tonercartridges.................................251

Photoconductorunit..............................256

Fuserunit......................................263

Transferunit....................................268

CleaningthePrinter..................................272

TransportingthePrinter...............................273

Finding a place for the printer. . . . . . . . . . .............277

Checkingcolorregistration.........................278

Chapter 9 Troubleshooting

ClearingJammedPaper...............................283

Precautionsforclearingjammedpaper...............283

JamAB(coversAandB)..........................284

JamA(coverA).................................286

JamAC(coverAandpapercassettes)...............290

JamB(coverB).................................295

Jam ABC (cover A, paper cassettes and cover B) . . . . . . .2 97

JamintheMPtray...............................298

ProblemsandSolutions...............................299

Operationalproblems.............................299

Printoutproblems................................300

Colorprintingproblems............................303

Printqualityproblems.............................304

Paperhandlingproblems..........................308

Status and Error Messages ............................309

CancelingPrinting....................................325

Using the printer driver ............................325

UsingtheJobCancelbutton........................325

UsingtheResetMenu ............................326

Appendix A Technical Specifications

AvailablePaper......................................327

Available paper types . . ...........................328

Specifications...................................329

Printablearea...................................332

Printer.............................................332

General........................................332

Environmental...................................335

Mechanical.....................................335

Electrical.......................................335

Standardsandapprovals..........................336

Interfaces ..........................................338

Parallel interface. . . . . . ...........................338

USBinterface...................................339

Ethernetinterface................................339

OptionsandConsumables.............................339

LargeCapacityPaperUnit.........................339

Memorymodules................................340

Tonercartridges.................................341

Photoconductorunit..............................341

Transferunit....................................342

Fuserunit120/220...............................342

Appendix B Symbol Sets

IntroductiontoSymbolSets............................343

In the LJ4 Emulation Mode.............................344

InternationalcharactersetsforISO..................347

IntheESC/P2orFXModes............................348

Internationalcharactersets........................349

Characters available with the ESC (^ command . . . . . . . . 349

IntheI239XEmulationMode...........................350

In the EPSON GL/2 Mode .............................350

Appendix C Working with Fonts

AvailableFonts......................................351

LJ4/GL2mode..................................351

ESC/P2andFXmodes ...........................354

I239Xmode....................................354

Printingfontsamples.............................355

AddingMoreFonts...................................355

SelectingFonts......................................356

DownloadingFonts...................................356

EPSONFontManager(WindowsOnly)...................356

Installing EPSON Font Manager . . . . . . . .............357

EPSONBarCodeFonts(WindowsOnly)..................358

System requirements for using EPSON BarCode Fonts . . 359

Installing EPSON BarCode Fonts . . . . . . .............360

PrintingwithEPSONBarCodeFonts.................361

EPSONBarCodeFontspecifications.................365

Appendix D Contacting Customer Support

ForNorthAmericanusers..............................378

ForLatinAmericanusers..............................379

ForEuropeanUsers..................................380

For United Kingdom and the Republic of Ireland Users . . .380

ForUsersinGermany ............................382

France.........................................382

Spain..........................................382

Italy...........................................383

Portugal .......................................383

Austria.........................................383

Netherlands ....................................383

Belgium&Luxemburg ............................384

Switzerland.....................................384

Glossary

Index

xii

Warnings, Cautions, and Notes

Warnings must be followed carefully to avoid bodily injury.

Cautions must be observed to avoid damage to your equipment.

Notes contain important information and useful tips about the

operation of your printer.

Safety Precautions

Be sure to follow these precautions carefully to ensure safe,

efficient operation:

❏ Because the printerweighs approximately34.5 kg(76 lb)with

consumable products installed, one person should not attempt to lift or carry the printer. Two people should carry it, lifting it by the correct positions as shown below. Follow the instructions in the Setup Guide carefully.

❏ Be careful not to touch the fuser, which is marked CAUTION

HIGH TEMPERATURE, or the surrounding areas. If the

printer has been in use, the fuser and the surrounding areas maybeveryhot.

❏ Do not insert your hand deep into the fuser unit as some

components are sharp and may cause injury.

❏ Avoid touching the components inside the printer unless

instructed to do so in this guide.

❏ Neverforce theprinter’s components intoplace.Althoughthe

printer is designed to be sturdy, rough handling can damage it.

❏ When handling toner cartridges or photoconductor units,

always place them on a clean, smooth surface.

❏ Do notattempt to modify or take tonercartridges apart. They

cannot be refilled.

❏ Do not touch the toner and avoid getting toner in your eyes.

❏ Do not dispose of used toner cartridges, photoconductor

units, fuser units, or transfer units in fire, as they canexplode and cause injury. Dispose of them according to local regulations.

❏ Wait for at least one hour before using a toner cartridge or a

fuser unit after moving it from a cool toa warm environment to prevent damage from condensation.

❏ When removing the photoconductor unit, avoid exposing it

to room light for more than five minutes. The unit contains a green-colored light-sensitive drum. Exposure to light can damage the drum, causing dark or light areas to appear on the printed page and reducing the service life of the drum. If you need to keep the unit out of the printer for long periods, cover it with an opaque cloth.

❏ Be careful not to scratch the surface of the drum. When you

remove the photoconductor unit from the printer, always place theunit on a clean, smooth surface. Avoid touching the drum, since oil from your skin can permanently damage its surface and affect print quality.

❏ To getthe best print quality, do not store the photoconductor

unit in an area subject to direct sunlight, dust, salty air, or corrosive gases (suchas ammonia).Avoid locationssubject to extreme or rapid changes in temperature or humidity.

❏ Be sure to keep all consumable components out of the reach

of children.

❏ Do notleave jammed paper inside the printer. This can cause

the printer to overheat.

❏ Avoid using outlets that other appliances are plugged into.

❏ Use only an outlet that meets the power requirements of this

printer.

Important Safety Instructions

❏ Connect your printer to an electrical outlet that meets the

power requirements of this printer. Your printer’spower requirements are indicated on a label attached to the printer. If you are not sure of the power supply specifications in your area, contact your local power company or your dealer.

❏ If you are unableto insertthe ACplug into anelectrical outlet,

contact an electrician.

❏ Adjust onlythe controlsmentioned inthe manual. Adjusting

other controls can damage your printer.

NERGYSTAR Compliance

As an InternationalENERGYSTAR Partner, EPSON has determined that this product meets the International

TAR®Program guidelines for energy

efficiency.The International

TAR®Office Equipment Program is a voluntary partnership

with thecomputer and office equipment industry to promote the introduction of energy-efficient personal computers, monitors, printers, fax machines, copiers, and scanners, in an effort to reduce air pollution caused by power generation.

NERGY

Power On/Off Cautions

Do not turn off the printer under the following conditions: ❏ For at least 30 seconds after turningon the printer. Wait until

Ready

❏ While the Ready light is flashing.

appears on the LCD panel.

❏ While the Data light is on or flashing.

❏ While printing.

Chapter 1

Getting to Know Your Printer

Printer Parts

1 1 1 1 1 1 1 1

1. control panel

2. top cover

3. output tray

4. power switch

5. latch on cover B

6. latch on cover A

7. standard lower cassette

8. MP tray (Multi-Purpose tray)

9. expansion tray

Getting to Know Your Printer

1 1 1 1

1. AC inlet

2. stopper

3. interface card slot cover

4. Ethernet interface connector

5. parallel interface connector

6. USB interface connector

Getting to Know Your Printer

2 3

1 1 1 1

1. transfer unit

2. fuser unit

3. photoconductor unit

4. toner cartridge

5. cover D

1 1

1 1 1 1 1 1

Getting to Know Your Printer

Control panel

2 3 4

7810

1 LCD panel Displays printer status messages and

control panel settings.

2, 3,

Up/Enter/Down/

4, 5

Back buttons

Getting to Know Your Printer

Use these buttons to access the control panel menus, where you can make printer settings and check the status of consumable products. For instructions on how to use each button, see “Using the Control Panel Menus” on page 165.

6 Job Cancel button Press once to cancel the current print

job. Press down for more than two seconds to delete all jobs from the printer memory, including jobs the printer is currently receiving,saving tothe Hard Disk Drive, or printing.

1 1

7 Start/Stop button Switchesthe printerbetweenready and

offline status. When the error light is flashing, pressingthisbuttonclears theerror and switches the printer to ready status.

8 Readylight Onwhentheprinterisready,

indicating that the printer is ready to receive and print data. When the printeris notready, this light is off.

9 Error light On or flashes when an error has

occurred. Flashing slowly when the printeris not ready.

10 Data light On when print data is stored in the

print buffer (the section of printer memory reserved for receiving data) but not yet printed. Flashing when the printer isprocessing data. Offwhennodataremainsintheprint buffer.

1 1 1 1 1 1 1 1

For detailed information about using the control panel, see

“Control Panel Operation” on page 163.

Getting to Know Your Printer

1 1

Options and Consumable Products

Options

You can add to your printer’s capabilities by installing any of the following options:

❏ TheLarge CapacityPaperUnit (C12C813861)holdstwopaper

cassettes. It increases paper-feeding capacity up to 1,000 sheets of paper.

❏ The Hard Disk Drive (C12C823921) expands the printer’s

capacity by allowing you to printcomplex and large printjobs at high speed. This option also allows you to use the Reserve Job function, allowing you to save overlay data and print job data. These allow you to print overlay data fast and reprint the print job later directly from the printer’s control panel.

❏ Optional memory modules expand your printer’smemory,

allowing you to print complex and graphics-intensive documents.

❏ The Adobe

generates crisp PostScript output. It cannot be used for Macintosh connected over the IEEE 1394 Type B Interface Card.

❏ TheIEEE 1394 Type B InterfaceCard (C12C82391) can beused

for Macintosh users. It can be connected to a Macintosh FireWire®port.

Getting to Know Your Printer

PostScript®3™ ROM Module (C12C832501)

Consumable products

The life of the followingconsumable products ismonitored by the

printer. The printer letsyou know whenreplacements are needed.

Toner Cartridge (Yellow) Toner Cartridge (Magenta) Toner Cartridge (Cyan) Toner Cartridge (Black) Photoconductor Unit Transfer Unit Fuser Unit 120/220

* Product number varies by location.

The EPSON special media listed below provide you with the

best-quality printouts.

EPSON Color Laser Paper (A4) EPSON Color Laser Paper (Letter)

EPSON Color Laser Transparencies (A4) EPSON Color Laser Transparencies (Letter)

EPSON Color Laser Coated Paper (A4)

S050088 S050089 S050090 S050091 S051081 S053006 S053008/S053007*

S041215 S041218

S041175 S041174

S041383

1 1 1 1 1 1 1 1

Caution:

❏

Do not use other EPSON media such as EPSON special media for ink jet printers, as this can cause paper jams and damage the printer.

❏

Do not use the media listed above in other printers, except when specified in the documentation.

Getting to Know Your Printer

1 1 1 1

About Your Printer

The printer comes with a full set of features that contributes to ease of use andconsistent, high-qualityoutput. Themain features are described below.

High-speed tandem printing engine

Your printer’s state-of-the-art tandem engine features 400 MHz image processing and single-pass technology that delivers 16 ppm (pages per minute) at 600 dpi and 8 ppm at 1200 dpi color and monochrome printing.

Duplex printing

This printer comes with a built-in duplex unit, allowing you to easily print on both sides of the page. You can produce professional quality double-sided documents. Use this feature with any print job to cut costs and save resources.

NERGYSTAR®partner, EPSON recommends the use of

As an the duplex printing function. See for more information on the

NERGYSTAR®Compliance

NERGYSTAR®program.

Reserve Job function

The ReserveJob function lets you store aprint job on the printer’s Hard Disk Drive and reprint it directly from the printer’s control panelat anytimewithoutusingyourcomputer. Youcanalsoprint one copy in order to verify the content before printing multiple copies. If the content of the print job is confidential, you can set a password to limit access to it. For more information, see “Using the Reserve JobFunction” on page 77 forWindows, or “Using the Reserve Job Function” on page 148 for Macintosh.

Getting to Know Your Printer

Note:

You need an optional HardDisk Drive installed in your printerin order

to use the Reserve Job function.

HDD Form Overlay function

Enables faster printing with form overlays by allowing you to

save the overlay data on the optional Hard Disk Drive instead of

your computer. This feature is only available for Windows. For

details, see “Using HDD form overlay” on page 67.

Note:

You need an optional HardDisk Drive installed in your printerin order

to use the HDD Form Overlay function.

Pre-defined color settings in printer driver

The printer driver offers many pre-defined settings for color

printing, allowing you to optimize print qualityfor various types

of color documents.

For more information, see “Making the print quality setting” on

page 46 for Windows, or “Making the print quality setting” on

page 130 for Macintosh.

1 1 1 1 1 1 1 1

Resolution Improvement Technology (RITech)

Resolution Improvement Technology (RITech) is an original

EPSON printer technology that improves the appearance of

printed lines, text, and graphics.

Getting to Know Your Printer

1 1 1

Getting to Know Your Printer

Chapter 2

Paper Handling

Available Paper

This section explains what kind of paper you can use with your

printer. Avoid using paper not mentioned in this section.

Note:

Theprinterisextremelysensitivetomoisture.Be sure to store your paper

in a dry environment.

EPSON special media

EPSON providesspecial mediacreated especiallyfor thisprinter.

EPSON Color Laser Paper

You can load this media from the MP tray, the standard lower

cassette, or the optional Large Capacity Paper Unit.

S041215 (A4) S041218 (Letter)

EPSON Color Laser Transparencies

You can load this media only from the MP tray.

S041175 (A4) S041174 (Letter)

2 2 2 2 2 2 2 2 2 2 2

Paper Handling

Caution:

❏ Do not use other EPSON media such as EPSON special

media for ink jet printers, as this can cause paper jams and damage the printer.

❏ Do not use the media listed above in other printers, except

when specified in the documentation.

EPSON Color Laser Coated Paper

This media is thicker than EPSON Color Laser Paper and produces glossier printing. To print on EPSON Color Laser Coated Paper from the MP tray, choose Coatedas the PaperType setting in theprinter driver. This setting is optimized for printing on coated paper. If you wantto feed coatedpaper from thestandard lower cassette or the optional Large Capacity Paper Unit, choose Plain as the Paper Type setting in the printer driver.

If Coatedis selected,printouts may be superiorin qualityto those printed with the Plain setting.

S041383 (A4)

Note:

❏ Coated appears in the Paper Type list when the Add Coated to

the Paper Type settings check box is selected in the Extended

Settings dialog box.To accessthis dialog boxfrom theprinter driver in Windows, click Extended Settings on the Optional Settings menu. In Macintosh, click the Extended Settings icon in the Basic Settings dialog box.

❏ Duplex printing usingthe duplexunit isnot possiblewhen Coated

is selected as the Paper Type setting in the printer driver.

Paper Handling

General paper

You can use the following paper in addition to EPSON special

media introduced in the previous section.

Paper Type Description

Plain paper Recycled paper is acceptable*

Weight: 60 to 105 g/m² (16 to 12.70 kg)

Envelopes No paste and no tape

No plastic window (unless specifically designed for laser printers)

Labels The backing sheet should be covered completely,

with no gaps between labels** Thick paper Weight: 106 to 159 g/m² (28.2 to 42.3 lb) Extra thick paper Weight: 160 to 216 g/m² (42.5 to 57.4 lb) Colored paper Non-coated

* Use recycled paper only under normal temperature and humidity conditions. Poor

quality paper may reduce print quality, cause paper jams and other problems.

** Gaps between labels may cause thelabels to peel offinside the printer and damage

the printer.

Note:

❏

Since the quality of any particular brand or type of media may be changedbythemanufactureratanytime,EPSONcannot guarantee the quality of any type of media. Always test samples of media stock before purchasing largequantities or printing largejobs.

❏

You may use paper with preprinted letterheads, provided that the paper and ink are both compatible with laser printers.

2 2 2 2 2 2 2 2 2 2

Paper that should not be used

You cannot use the following paper in this printer. It may cause printer damage, paper jams, and poor print quality.

Paper Handling

2 2

❏ Media meant for other color laser printers, black-and-white

laser printers, color copiers, black-and-white copiers, or ink jet printers

❏ Previously printed paper by other color laser printers,

black-and-whitelaser printers,colorcopiers,black-and-white copiers, ink jet printers, or thermal transfer printers

❏ Carbon paper, no-carbon paper, thermal-sensitive paper,

pressure-sensitive paper, acid paper, or paper that uses high-temperature-sensitive ink (around 200°C)

❏ Transparencies for color copiers or other color laser printers. ❏ Labels that peel easily or labels that do not cover the backing

sheet completely

❏ Coated paper orspecial surface-colored paper exceptEPSON

Color Laser Coated Paper

❏ Paper that has binder holes or is perforated ❏ Paper that has glue, staples, paper clips, or tape on it. ❏ Paper that attracts static electricity ❏ Moist or damp paper ❏ Paper of uneven thickness ❏ Overly thick or thin paper ❏ Paper that is too smooth or too rough ❏ Paper that is different on the front and back ❏ Paper that is folded, curled, wavy, or torn

Paper Handling

❏

Paper of irregular shape, or paper that does not have rightangle corners

Paper Sources

This section describes the combinations of paper sources and paper types that you can use. The section also describes how to select a paper source and how to feed paper manually.

2 2 2 2 2 2 2 2

Paper Handling

2 2 2

MP tray

Paper Type Paper Size Capacity

Plain paper A4, A5, B5, Letter (LT),

Half-Letter (HLT), Executive (EXE), Government Legal (GLG), Legal (LGL), Government Letter (GLT), F4

Custom-size paper:

88.9 × 139.7 mm minimum

215.9 × 355.6 mm maximum

Envelopes Monarch(MON), C10, DL, C5,

C6, IB5

Labels A4, Letter (LT) Up to a 10 mm thick

Thick paper Weight:106 to159 g/m²

Extra thick paper Weight:160 to216 g/m²

EPSON Color Laser Paper

EPSON Color Laser Coated Paper

88.9 × 139.7 mm minimum

215.9 × 457.2 mm maximum

88.9 × 139.7 mm minimum

215.9 × 457.2 mm maximum

A4, Letter (LT) Up to100 sheets

A4 Up to 100 sheets

Up to a 100 sheets (Total thick stack:

less than 10 mm)

Up to a 10 mm thick stack

stack Up to a 10 mm thick

stack

Up to a 10 mm thick stack

(Total thickness: less than 10 mm)

EPSON Color Laser Transparencies

Paper Handling

A4, Letter (LT) Up to 75 sheets

Standard lower cassette

Paper Type Paper Size Capacity

Plain paper A4, A5, B5,

Executive (EXE), Letter (LT), Legal (LGL) Government Legal (GLG),

EPSON Color Laser Paper

EPSON Color Laser Coated Paper

A4, Letter (LT) Up to 500 sheets

A4 Up to 500 sheets

Up to 500 sheets (Totalthickness: lessthan 58 mm)

Large Capacity Paper Unit

This unit has two paper cassettes. Each can be loaded with the following paper sizes:

Paper Type Paper Size Capacity

Plain paper A4, A5, B5,

Letter (LT), Executive (EXE), Legal (LGL) Government Legal (GLG),

Up to 500 sheets in each cassette (Total thickness:

less than 58 mm)

2 2 2 2 2 2 2 2 2

EPSON Color Laser Paper

EPSON Color Laser Coated Paper

A4, Letter (LT) Up to 500 sheets in each

cassette

A4 Up to 500 sheets

Paper Handling

2 2 2

Selecting a paper source

You can specify a paper source manually, or set the printer to select the paper source automatically.

Manual selection

Youcanusetheprinterdriverortheprinter’scontrolpanelto select a paper source manually.

❏ Using the printer driver

In Windows, access theprinter driver,click theBasicSettings tab, andselect the papersource that youwant to usefrom the Paper Source list. Then click OK.

InMacintosh,access theprinter driver,opentheBasicSettings dialog box, and select the paper source that you want to use from the Paper Source list. Then click OK.

❏ Using the printer’s control panel

Access the control panel’s Setup Menu, then select

Source

and specify the paper source you want to use.

Auto selection

If you want the printer to select the paper source containing the appropriate size of paper automatically, select Auto Selection in

Auto

the printer driver or

The printer willsearch fora paper sourcecontaining thespecified paper size in the following order:

using the printer’s control panel.

Standard configuration:

MP tray Lower Cassette 1 (standard lower cassette)

Paper Handling

Paper

Note:

❏

If you make paper size settings or paper source settings in your application, these settings may override the printer driver settings.

❏

When youselect an envelope for the Paper Size setting, it can be fed only from the MP tray regardless of the Paper Source setting.

2 2

❏

You can change the priority of the MP tray by using the setting in the control panel’s Setup Menu. For details, see “Setup Menu” on page 182.

With optional Large Capacity Paper Unit installed:

MP tray Lower Cassette 1 (standard lower cassette) Lower Cassette 2 (optional lower cassette) Lower Cassette 3 (optional lower cassette)

Note:

❏

If you make paper size settings or paper source settings in your application, these settings may override the printer driver settings.

❏

When youselect an envelope for the Paper Size setting, it can be fed only from the MP tray regardless of the Paper Source setting.

❏

You can change the priority of the MP tray by using the setting in the control panel’s Setup Menu. For details, see “Setup Menu” on page 182.

Manually feeding paper

MP Mode

2 2 2 2 2 2 2

Manual feeding is similar to normal paper feeding, except that

you need to press the pages afterthe first pageis printed. This can be helpful when you want to check the print quality after the first page is printed.

Follow these steps to feed paper manually.

1. Access the printer driver by one of the following methods:

Start/Stop button to print the rest of the

Paper Handling

2 2 2

❏ To access the printer driver from your application, select

Printor Page Setup from the File menu. You also need to click Setup, Options, Properties,or acombination ofthese buttons.

❏ To access the printerdriver fromWindows XP,Me, 98,95,

2000, or NT 4.0, click Start, point to Settings, and click

Printers. Next, right-click the EPSON AL-C4000 Advanced icon and click Properties (in Windows Me, 98 or 95), Printing Preferences (in Windows XP or 2000) or Document Defaults (in Windows NT 4.0).

❏ To access the printer driver from Macintosh, select Print

from the File menu on any application or select Chooser from the Apple menu and click the AL-C4000 icon beforehand.

2. For Windows, click the Basic Settings tab, then select the ManualFeedcheck box. For Macintosh, click the ManualFeed check box on the Basic Settings dialog box.

3. Select the correct paper size from the Paper Size list.

4. If paper ofthe selected sizeis alreadyloaded, goon tothe next step. Otherwise, remove any paper remaining in the tray or cassette. Load asheet ora stack ofthe selectedsize paperwith the printable side up. Adjust the paper guides to match the papersizeyouareloading.

Note:

Load paper intothe MPtray withthe printable surfacefacing down, but load the standardand optionallower cassetteswith theprintable surface facing up.

5. Print a document from your application. The LCD panel

6. Press the

shows

loaded and printed.

Paper Handling

Manual Feed

and the selected page size.

N Start/Stop button to print. A sheet of paper is

Output Tray

The output tray islocated onthe top ofthe printer.Since printouts are output face-down, this trayis also referredto as the face-down tray. This tray can hold up to 250 sheets. Raise the stopper to prevent your printouts from slipping off the printer.

2 2 2 2 2 2 2

Loading Paper

This section describes how to load paper into the MP tray, the standard lower cassette, and the optional Large Capacity Paper Unit.IfyouusespecialmediasuchasEPSONColorLaserCoated PaperorEPSONColorLaserTransparenciesorenvelopes,see also “Printing on Special Media” on page 35.

Paper Handling

2 2 2 2 2

MP tray

The MP tray is the most flexible paper source, accommodating various paper sizes and media types. See “MP tray” on page 22 for details.

Follow these steps to load paper into the MP tray.

1. Open theMP tray,then pullout theexpansion trayon theMP tray to accommodate the size of the media you want to load.

Paper Handling

2. Load a stack of the desired media with the printable surface facing down, then slide the guides against the sides of the stack to get a snug fit.

2 2 2 2 2

3. Select the PaperSource and Paper Sizesettings thatmatch the loaded media by using the printer driver or the printer’s control panel.

Note:

To print on the back side of previously printed paper, use the MP tray. Theduplexunitcannotbeusedforthispurpose.

Standard and optional lower cassettes

The paper-loading procedure is the same for the standard lower cassette and the optional Large Capacity Paper Unit.

In additionto plainpaper, youcan also usespecial mediasuch as EPSON Color Laser Paper in the lower cassettes.

Note:

❏

Usetheincludedpapersizelabelstoidentifythesizeofpaperbeing used in the cassettes.

2 2 2 2 2 2 2

Paper Handling

❏ In Windows, you must select the optional Large Capacity Paper

Unit in the printer driver’sOptional Settings menu afterinstalling it on the printer.

Follow these steps to load paper into the standard lower cassette or the Large Capacity Paper Unit. The illustrations show the standard lower cassette.

1. Pull thepaper cassette out until it stops.Then liftup thefront of the cassette and pull out the cassette.

Paper Handling

2. Slide the guides to accommodate the paper you are loading. Tilt the rear guide forward to slide it.

3. To prevent the sheets from sticking together, fan a stack of paper. Then tap the edge on a firm surface to line it up.

Note:

If your printouts are curled or do not stack properly when using plain paper, try turning the stack over and reloading it.

2 2 2 2 2 2 2 2

Paper Handling

2 2 2 2

4. Insert the stack into the cassette, lining it up with both the back and right sides of the cassette. Make sure that all the paper is under the metal retaining clip, with the printable surface up.

Note:

❏ Loading the cassettewith toomuch papermay causepaper jams.

Paper Handling

❏

Whenloading A5 size paper, attach the adjuster thatcomes with thecassette,asshownbelow.

2 2 2 2 2 2 2

Paper Handling

2 2 2 2 2

5. Slide the paper guides to fit the paper you are loading.

6. Insert the paper cassette gently into the printer, and push it back it the printer.

7. Use the printer’s control panel to select the that matches the type of loaded paper. For details, see “Tray Menu” on page 177.

Paper Handling

LC1 Type

setting

Note:

If you have installed and loaded paper into the optional Large Capacity Paper Unit, select that match the loaded paper types.

LC1 Type

through

LC3 Type

Printing on Special Media

You can print onspecial mediasuch asEPSON Color LaserPaper, EPSON Color Laser Transparencies, EPSON Color Laser Coated Paper, thick paper, envelopes, and labels.

Note:

Sincethe quality of any particular brand or type ofmedia may be changed by the manufacturer at anytime, EPSON cannot guarantee thequality of any type of media. Always test samples of media stock before purchasing large quantities or printing large jobs.

settings

2 2 2 2 2 2

EPSON Color Laser Paper

You can load EPSON Color Laser Paper in the following paper sources:

MP tray (up to 100 sheets) Standard lower cassette (up to 500 sheets) Optional Large Capacity Paper Unit (up to 500 sheets in each cassette)

Paper Handling

2 2 2 2 2 2

EPSON Color Laser Coated Paper

Printing on EPSON Color Laser Coated Paper produces glossier printouts. The Paper Type setting you can use when printing on EPSON ColorLaser Coated Paper varies depending on the paper source, as shown below.

Paper sources Paper Type Setting

MP tray Plain or Coated standard lower cassette Plain Large Capacity Paper

Unit

Plain

For best results, load this media in the MP tray and select Coated as the Paper Type setting in the printer driver.

If Coatedis selected,printouts may be superiorin qualityto those printed with the Plain setting.

Note:

❏ Coated appears in the Paper Type list when the Add Coated to

the Paper Type settings check box is selected in the Extended

Settings dialog box.To accessthis dialog boxfrom theprinter driver in Windows, click Extended Settings on the Optional Settings menu. In Macintosh, click theExtended Settingsicon in the Basic Settings dialog box.

❏ To print on both sides of EPSON Color Laser Coated Paper using

the duplex unit, select Plain.

EPSON Color Laser Transparencies

EPSON recommends the use of EPSON Color Laser Transparencies.

Paper Handling

Note:

Duplex printing is not available for transparencies.

Transparencies can be loaded into the MP tray only (up to a 10 mm thick stack). When using transparencies, you should make paper settings as shown below:

❏

Make settings on the Basic Settings menu (for Windows) or the Basic Settings dialog box (for Macintosh) in the printer driver as shown below.

2 2 2

Paper Size:

Paper Source:

Paper Type:

❏

You can also make these settings on the Tray Menu in the control panel.

MP Tray Size:

MP tray Type:

Please note the following when handling this media:

❏

Hold each sheet by its edges, as oil from your fingers may transfer to the surfaceand damagethe printablesurface ofthe sheet. The EPSON logo appears on the printable side.

A4orLetter MP tray Transparency

A4orLT

Trnsprncy

2 2 2 2 2 2 2 2

Paper Handling

❏ When loading transparencies in the MP tray, insert the short

edge first with the printable surface facing down.

If transparencies are loaded incorrectly, the message

Transparency

transparencies from the MP tray and remove the jammed transparencies from the MP tray. Open and close cover A to clear the message on the LCD panel, then reload the transparencies. The printer resumes printing from the page that jammed.

❏ When using transparencies, load them in the MP trayand set

the Paper Type setting to Transparency in the printer driver.

❏ When the Paper Type setting in the printer driver is set to

Transparency, do not load any other type of paper except transparencies.

Caution:

Sheets that have just been printed on may be hot.

Paper Handling

appears on the LCD panel. Remove the

Check

Envelopes

The printquality of envelopesmay be irregularbecause different parts of an envelope have different thicknesses. Print one or two envelopes to check the print quality.

Caution:

Do not use window envelopes unless they are specifically

designed for laser printers.The plasticon most windowenvelopes will melt when it comes into contact with the fuser.

Note:

❏

Duplex printing is not available for envelopes.

❏

Depending on the quality of envelopes, the printing environment, or the printing procedure,envelopes mightbe wrinkled.Make atrial print run before you print on a lot of envelopes.

Envelopes can be loaded into the MP tray only (up to a 10 mm thick stack). When using envelopes, you should make paper settings as shown below:

❏

Make settings on the Basic Settings menu (for Windows) or the Basic Settings dialog box (for Macintosh) in the printer driver as shown below:

2 2 2 2 2 2 2 2

Paper Size:

Paper Source:

Paper Type:

❏

You can also make these settings on the Tray Menu and the Setup Menu in the control panel.

MP Tray Size (on the Tray Menu):

Paper Type (on the Setup Menu):

MON,C10,DL,C5,C6,IB5 MP tray Thick

MON,C10,DL,C5,C6,IB5

Thick

Paper Handling

2 2 2 2

Please note the following when handling this media: ❏ Loadenvelopes withthe shortedgefirstandthe printableside

down, as shown below.

Labels

You can load more than one sheet of labels into the MP tray at a time. However, you may need to feed some types of labels one sheet at a time, or load them manually.

Note:

❏ Duplex printing is not available for labels. ❏ Depending on thequality oflabels, the printingenvironment, or the

printing procedure, labelsmight bewrinkled. Make a trial printrun before you print on a lot of labels.

Labels can be loaded into the MP tray only (up to a 10 mm thick stack). When using labels, you should make paper settings as shown below:

Paper Handling

❏

Make settings on the Basic Settings menu (for Windows) or the Basic Settings dialog box (for Macintosh) in the printer driver as shown below:

Paper Size: (Select appropriate size)

Paper Source:

MP tray

2 2

Paper Type:

❏

You can also make these settings on the Tray Menu and the Setup Menu in the control panel.

MP Tray Size (on the Tray Menu): (Select appropriate size)

MP Type (on the Tray Menu):

Paper Type (on the Setup Menu):

* When using especially thick labels, set Paper Type to

Note:

❏

You should onlyuse labelsdesigned for laser printers orplain-paper copiers.

❏

To preventthe label adhesive from coming into contact with printer parts, always use labels that completely cover the backing sheet, with no gaps between the individual labels.

❏

You should test all label sheets for leaking adhesive by pressing a sheet of paper on top of a sheet of labels. If the paper sticks to the sheet of labels, do not use the labels in your printer.

Labels

Thick

ExtraThk

2 2 2 2 2 2 2 2

Thick paper

Thick paper can be loaded into the MP tray only (up to a 10 mm thick stack).

Paper Handling

2 2

When using thick paper, you should make paper settings as shown below:

❏ Make settings on the Basic Settings menu (for Windows) or

the Basic Settings dialog box (for Macintosh) in the printer driver as shown below:

Paper Size: (Select appropriate size) Paper Source: MP tray Paper Type: Thick

❏ You can also make these settings on the Tray Menu and the

Setup Menu in the control panel.

MP Tray Size (on the Tray Menu): (Select appropriate size)

PaperType(ontheSetupMenu):

Note:

When using thick paper, you cannot do duplex printing automatically. When you want to make duplex printing with thick paper, set the

setting onthe controlpanel’s Setup Menu to

side

print manually.

Thick

BackorFront

Extra thick paper

Extra thick paper can be loaded into the MP tray only (up to a 10 mm thickstack). When usingextra thickpaper, you shouldmake paper settings as shown below:

Paper Handling

Page

,then

❏

Make settings on the Basic Settings menu (for Windows) or the Basic Settings dialog box (for Macintosh) in the printer driver as shown below:

Paper Size: (Select appropriate size)

Paper Source:

MP tray

2 2

Paper Type:

❏

You can also make these settings on the Tray Menu and the Setup Menu in the control panel.

MP Tray Size (on the Tray Menu): (Select appropriate size)

Paper Type (on the Setup Menu):

Note:

When using extra thick paper, you cannot do duplex printing automatically. When youwant to make duplexprinting with extra thick paper, set the

BackorFront

Page side

, then print manually.

ExtraThk

setting on the control panel’sSetupMenuto

Loading a custom paper size

You can load non-standard size paper into the MP tray aslong as it meets the following size and weight requirements:

Plain paper 88.9×139.7 mm to

215.9×355.6 mm (35×55 in. to 85×140in.)(Weight:60to 105 g/m²)

2 2 2 2 2 2 2 2 2

Paper Handling

Thick paper 88.9 × 139.7 mm to

215.9 × 355.6 mm (35 × 55 in. to85 × 140in.) (Weight:106to 159 g/m²)

Extra thick paper 88.9 × 139.7 mm to

215.9 × 355.6 mm (35 × 55 in. to85 × 140in.) (Weight:160to 216 g/m²)

❏ For Windows, access the printer driver, then select

User-Defined Size from the Paper Size list on the Basic Settings menu. In the User Defined Paper Size dialog box, adjust the Paper Width, Paper Length, and Unit settings to match your custom paper. Then click OK and your custom paper size will be saved.

❏ For Macintosh, access the printerdriver, click Custom Size in

the Paper Setting dialogbox. Thenclick New,adjustthePaper Width, Paper Length, and Margin settings to match your custom paper. Then enter the setting’s name, and click OKto save your custom paper size.

❏ If youcannot use the printer driver as explained above,make

this setting at the printer by accessing the control panel’s Printing Menu and selecting setting.

CTM

(custom) as the Page Size

Paper Handling

Chapter 3

Using the Printer Software with Windows

About the Printer Software

The printer software contains a printer driver andEPSON Status Monitor 3.The printerdriver letsyou choosefrom awide variety of settings toget thebest results from yourprinter. EPSON Status Monitor 3 is accessed through the EPSON Status Monitor3 lets you check the statusof your printer. See “Monitoring YourPrinter byUsing EPSONStatus Monitor3” on page 83 for more information.

Accessing the Printer Driver

You can access the printer driver directly from any application program or from your Windows operating system.

The printer settings made from many Windows applications override the settings made when the printer driver is accessed fromthe operating system, so you should accessthe printer driver from your application to make sure that you get the result you want.

Utility

tab in the printer driver.

3 3 3 3 3 3 3 3 3

Note:

Online help provides details on printer driver settings.

❏

To access the printer driver from your application, click

Page Setup

Setup,Options,Properties

click buttons on the dialog box that appears.

on the File menu on your application. Then

, or a combination of these

Using the Printer Software with Windows

3 3 3

❏ To access the printer driver from Windows, click Start,point

to Settings, and click Printers. Next, right-click the EPSON AL-C4000 Advanced icon and click Properties (in Windows Me, 98 or 95), Printing Preferences (in Windows XP or 2000) or Document Defaults (in Windows NT 4.0).

Making Changes to Printer Settings

Making the print quality setting

You can change the print quality of printouts through settings in the printer driver. The printerdriver provides youwith the choice of letting the printer make the settings automatically, choosing from a list of predefined settings, or customizing the settings.

Choosing the print quality by using the Automatic setting

You can change the print quality of printouts to favor speed or detail. If you need high quality output, choose a higher number. Please note that doing so reduces the print speed.

When the AutomaticbuttonisselectedintheBasicSettingsmenu, the printer driver takes care of all detailed settings according to the color setting you select. Color and resolution are the only settings you have to make. You can change other settings such as paper size or orientation in most applications.

Note:

Online help provides more information on printer driver settings.

There are three levels of print output, 300 dpi, 600 dpi and 1200 dpi. 1200 dpiprovides high quality,precise printing, but requires more memory and slows the printing speed.

UsingthePrinterSoftwarewithWindows

Note:

❏

1200-dpi printing is available only when the emulation mode is ESC/Page, ESC/Page Color or PS3.

❏

When you want to set the print quality to 1200-dpi, click the Advanced button in the Basic Settings menu, then set the print quality setting to 1200 dpi in the More Settings dialog box.

3 3

1. Click the

2. Click the resolution from bar.

Basic Settings Automatic

button. Then choose desired printing

Fast

(300 dpi) or

tab.

Fine

(600 dpi) withthe slider

1 2

3 3 3 3 3 3 3 3

3. ClickOKto accept the setting.

Using the Printer Software with Windows

3 3

Note:

If printing is unsuccessful or a memory-related error message appears, selecting a lower resolution may allow printing to proceed.

Using the predefined settings

The predefined settings are provided to help you optimize print settings for a particular kind of printout, such as presentation documents or images taken by a video or digital camera.

Follow these steps to use the predefined settings.

1. Select the Advanced button on the Basic Settings menu. You

will find the predefined settings in the list on the right of the Automatic button.

UsingthePrinterSoftwarewithWindows

Note:

This screen is a Windows Me, 98 and 95 screen.

2. Select the most appropriate setting from the list according to thetypeofdocumentorimageyouwanttoprint.

When you choose a predefined setting, other settings such as Printing Mode, Resolution, Screen, and Color Management are set automatically. Changes are shown in the current settings list on the left of the Basic Settings menu.

3 3 3

This printer driver provides the following predefined settings:

Automatic (Standard)

Suitable for regular printing, especially photos.

Text/Graph

Suitable for printing documents that include text and graphs, such as presentation documents.

Graphic/CAD

Suitable for printing graphs and charts.

Photo

Suitable for printing photos.

PhotoEnhance4

Suitable for printing video captures, images taken with a digital camera, or scanned images. EPSON PhotoEnhance 4 automatically adjusts the contrast, saturation, and brightness of theoriginalimagedatatoproducesharper,morevividcolor printouts. This setting does not affect your original image data.

3 3 3 3 3 3 3 3

ICM (Except for Windows NT 4.0)

ICM stands forImage ColorMatching. Thisfeature automatically adjusts printout colors to match colors on your screen.

Using the Printer Software with Windows

sRGB

When using equipment which supports sRGB, the printer performs Image Color Matching with these pieces of equipment before printing. To confirm thatyour equipment supports sRGB, contact your equipment dealer.

Automatic (High Quality)

Suitable for printing high-quality printing documents.

Advanced Text/Graph

Suitable for printing high-quality presentation documents that include text and graphs.

Advanced Graphic/CAD

Suitable for printing high-quality graphs, charts, and photos.

Advanced Photo

Suitable for printing high-quality scanned photos and digitally-captured images.

Customizing print settings

If you need to change detailed settings, make the settings manually.

Follow these steps to customize your print settings.

UsingthePrinterSoftwarewithWindows

1. Click the

More Settings

click

Advanced

button in the Basic Settings menu, then

. The following dialog box appears.

3 3 3 3 3 3 3

Note:

This screen is a Windows Me, 98, and 95 screen.

2. Choose

3. Choose desired printing resolution from 300 dpi, 600 dpi or 1200 dpi with the settings. For details on each settings, see online help.

Note:

A warning is displayed when choosing 1200 dpi. Click OKto close the warning.

ColororBlack

Resolution

Using the Printer Software with Windows

as the Color setting.

slider bar, then make other

3 3 3 3 3

4. Click OK to apply your settings and return to the Basic Settings menu. Click Cancel to return to the Basic Settings menu without applying your settings.

Saving your settings

To save yourcustom settings,click theAdvancedbutton andclick Save Settings on the Basic Settings menu. The Custom Settings

dialog box appears.

Type a name for your custom settings in the Namebox, and click

Save. Your settings will appear in the list to the right of the Automatic button in the Basic Settings menu.

Note:

❏ You cannot use a predefined setting name for your custom settings. ❏ To delete a custom setting, click the Advanced button and click

Save Settings in theBasic Settings menu, select the setting in the Custom Settings dialog box and then click Delete.

❏ You cannot delete predefined settings.

If you change any setting in the More Settings dialog box when one of your custom settings is selected in the Advanced Settings list on the Basic Settings menu, the setting selected in the list changes to Custom Settings. The custom setting that was previously selected is not affected by this change. To return to your custom setting, simply reselect it from the current settings list.

Resizing printouts

You can have your document enlarged or reduced during printing.

UsingthePrinterSoftwarewithWindows

To automatically resize pages to fit the output paper

1. Click the

2. Select the

Layout

Zoom Options

tab.

check box.

3 3 3 3 3 3 3

3. Select the desired paper size from the Output Paper drop-down list. The page will be printed to fit on the paper you have selected.

4. Click the upper left corner of the paper) or the reduced page image with centering) for Location setting.

5. ClickOKto accept the settings.

Upper Left

button (to print reduced page image at

Center

Using the Printer Software with Windows

button (to print

3 3 3 3

To resize pages by a specified percentage:

1. Click the Layout tab.

2. Select the Zoom Options check box.

3. Select the Zoom To check box.

4. Specify the magnification percentage in the box, then click

OK. The percentage can be set between 50%and 200% in 1% increments.

If necessary, select the paper size to be printed from the Output Paper drop-down list.

UsingthePrinterSoftwarewithWindows

Modifying the print layout

1 2

You can prints either two or four pages onto a single page and specify the printing order, automaticallyresizing each page to fit the specified paper size by using Layout printing. You can also choose to print documents surrounded by a frame.

1. Click the

2. Select the

Settings

Layout

Print Layout

. The Print Layout Settings dialog box appears.

tab.

check box, and click

Print Layout

3 3 3 3 3 3 3 3

Using the Printer Software with Windows

3 3 3 3

3. Select the number of pages you want to print on one sheet of paper.

4. Select the Page Order in which the pages are printed on each sheet. Select the Printthe Frame check box when you want to print the pages surrounded by a frame.

Note:

The Page Order choices depend on the number of pages selected above, and the paper orientation (Portrait orLandscape) selected on the Basic Settings menu.

5. Click OK to close the Print Layout Settings dialog box.

6. Click OK on the Layout menu to accept the settings.

UsingthePrinterSoftwarewithWindows

Using a watermark

Follow the steps to use a watermark on your document. In the Watermark dialog box, you can select from a list of predefined watermarks, or you can make an original watermark with textor a bitmap (.BMP). The Watermark dialog box also allows you to make a variety of detailed watermark settings. For example, you can select the size, intensity, and position of your watermark.

1. Click the

2. Select the

Special

Watermark

tab.

check box.

3 3 3 3 3 3 3 3

3. Click appears.

Watermark Settings

Using the Printer Software with Windows

. The Watermark dialog box

3 3 3 3

4. Select a watermark from the Watermark Name drop-down list.

5. Select the location on the page where you want to print the watermark from the Location drop-down list.

6. Adjust the horizontal or vertical Offset position.

7. Select the color from the Color drop-down list.

8. Adjust the image intensity ofthe watermark with theIntensity slider bar.

9. Adjust the size of the watermark with the Size slider bar.

10. Select Front (to print the watermark in the foreground of the document)or Back(to print the watermarkin the background of the document) for the Position setting.

UsingthePrinterSoftwarewithWindows

11. ClickOKto accept the settings.

Making a new watermark

You can make a new watermark as follows:

1. Click the

2. Select the

3. Click appears.

4. Click appears.

Special

Watermark

Watermark Settings

New/Delete

tab.

check box.

. The User Defined Watermarks dialog box

. The Watermark dialog box

3 3 3 3 3 3 3 3

Using the Printer Software with Windows

3 3 3 3

5. Select the Text button orthe BMPbutton and type a name for

the new watermark in the Name box.

Note:

This screen appears when you select the Text button.

6. If you select Text, type the watermark text in the Text box. If you selectBMP,clickBrowse, select theBMP fileyou wantto use, then click OK.

7. Click Save. Your watermark will appear in the List box.

8. Click OK to register the new watermark settings.

Note:

You can register up to 10 watermarks.

UsingthePrinterSoftwarewithWindows

Using an overlay

The Overlay Settings dialog box allows you to prepare standard forms, or templates, that you can use as overlays when printing other documents. This featurecan be usefulfor creating corporate letterheads or invoices.

Note:

The overlay function is available only when High Quality (Printer) is selected as the Printing Mode in the More Settings dialog box.

Creating an overlay

Follow these steps to create and save a form overlay file.

1. Open your applicationand createthe file thatyou wantto use as an overlay.

2. When the file is ready to be saved as an overlay, choose

Print Setup

Printer,Setup,Options

click combination of thesebuttons, dependingon yourapplication.

3. Click the

from the File menu of your application. Then

Properties

Special

,or

tab.

,orclicka

3 3 3 3 3 3

3 3

Using the Printer Software with Windows

3 3 3 3

4. Select theForm Overlaycheck box, and clickOverlay Settings

to open the Overlay Settings dialog box.

1 2

UsingthePrinterSoftwarewithWindows

5. Click the Form Settings dialog box appears.

CreateOverlay Data

button, then click

Settings

.The

3 3 3 3 3 3 3

Using the Printer Software with Windows

3 3 3 3 3

6. Select the Use Form Name check box. Then click Add Form Name. The Add Form dialog box appears.

UsingthePrinterSoftwarewithWindows

7. In the Add Form dialog box, type the form name in the Form Name box and its description in the Description box.

3 3 3 3 3 3

8. Click the overlay will be printed as background or foreground of the document.

9. In the Add Form dialog box, click

10. In the Form Settings dialog box, clickOK.

11. In the Overlay Settings dialog box, clickOK.

12. Print the file saved as overlay data. It is possible to save any kind of file as an overlay. The overlay data is created.

Printing with an overlay

Follow the steps to print a document with overlay data.

1. Open the file to print with overlay data.

To FrontorTo Back

Using the Printer Software with Windows

button to specify whether the

3 3 3 3 3 3

2. From the application, access the printer driver. Open the File

menu and choose Print or Print Setup. Then click Printer, Setup, Options,orProperties, or click a combination of these buttons, depending on the application you use.

3. Click the Special tab.

4. Select theForm Overlaycheck box, and clickOverlay Settings

to open the Overlay Settings dialog box.

5. In the Overlay Settings dialog box, choose the form from the

Form drop-down list, then click OK.

6. Click OK to print the data.

Different printer settings overlay data

The overlay data is made with the current printer settings (such as Resolution: 600 dpi). If youwant to make thesame overlay with different printer settings(such as 300dpi), follow theinstructions below.

UsingthePrinterSoftwarewithWindows

1. Re-access the printer driveras described instep 2 in“Creating an overlay” on page 61.

2. Make the printer settings and exit the printer driver.

3. Send the same data that you made by application to the printer like step 12 in “Creating an overlay” on page 61.

This setting is available only for Form Name data.

Using HDD form overlay

This function enables faster printing with form overlay data. Windows users can use the form data registered in the optional Hard Disk Drive installed in the printer though only an administratorcan register or delete the form data inthe Hard Disk Drive.You can access this function from the FormSelection dialog box in the printer driver.

Note:

❏

This function is not available when the Color settingis set to Black in the printer driver’s Basic Settings menu.

❏

This function is not available if the optional HardDisk Drive is not installed.

❏

Use this function by inputting the registered form name after printing the Print List.

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❏

When the document’s resolution, paper size or paper orientation settings are different from the form overlay data that you use, you cannot print the document with the form overlay data.

❏

This functionis notavailable whenthe resolutionis setto 1200-dpi.

❏

This function is available in the ESC/Page Color mode.

Using the Printer Software with Windows

3 3 3

Only a network administrator usingWindows XP,2000 or NT 4.0 is admittedto registerthe form overlay data to the optional Hard Disk Drive. Follow these steps to register.

Note:

❏ Only form names that can be registered appear in the Form Name

list.

❏ Form namesthat contain characters other than lettersand numbers

are not displayed in the Form Name list.

❏ Monochrome form overlay data that has been made on a

monochrome printer or printer in a black mode is not displayed.

1. Prepare theform overlay datato register in the local PCHard Disk Drive.

2. Login as an administrator to Windows XP, 2000 or NT 4.0.

3. Click Start, point to Settings, and click Printers.Next, right-click the EPSON AL-C4000 Advanced icon and click Properties.

4. Click the Optional Settings tab.

5. Click Register. The Register to HDD dialog box appears.

UsingthePrinterSoftwarewithWindows

6. Select the overlay data name from the Form Names list, then

click

7. If you distribute a form data list to the clients, click to print the list.

8. Click

Printing with a HDD form overlay

All Windows users can use the registered form data in the optional Hard Disk Drive. Follow these steps to print with HDD form data.

Back

to close the Register to HDD dialog box.

Print List

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1. Click the

2. Select the to open the Overlay Settings dialog box.

3. Click

Special

FormOverlay

Details

. The Form Selection dialog box appears.

tab.

check box, andclick

Using the Printer Software with Windows

OverlaySettings

3 3

4. Click the Printer’sHDDbutton, thenenter the registered form

name. If you need the list of the registered form data, click Print List to print it and confirm the form name.

5. Choose To Back or To Front to print the form data as

background or foreground of the document.

6. Click OK to print data.

Delete the form overlay data in the Hard Disk Drive

Only a network administrator usingWindows XP,2000 or NT 4.0 is allowed to delete or edit the form overlay data in the optional Hard Disk Drive. Follow these steps to delete.

1. Login as an administrator to Windows XP, 2000 or NT 4.0.

2. To access the printer driver from Windows, click Start,point to Settings, and click Printers. Next, right-click the EPSON AL-C4000 Advanced icon and click Properties.

3. Click the Optional Settings tab.

UsingthePrinterSoftwarewithWindows

4. Click

Delete

. The Delete from HDD dialog box appears.

5. If you delete all form data, click the

Delete

click

Delete Selected

Name edit box, then click

Note:

If you need the list of the registered form data, click Print List to print it and confirm the form name.

6. Click

7. ClickOKto close the dialog box.

. If youwant todelete some specific data,click the

button, enter the form name in the Form

Delete

Back

Delete All

button, then

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Printing with the duplex unit

Duplex printing prints on both sides of the paper. When printing for binding, the binding edge can be specified as required to produce the desired page order.

As an the double-sided printing function. Refer to Compliance for more information on theENERGYSTAR program.

1. Click the

NERGYSTAR®partner, EPSON recommends the use of

NERGYSTAR

Layout

tab.

Using the Printer Software with Windows

3 3

2. Select the Duplex check box.

3. Select the Left, Top,orRight button as a Binding Position.

4. Click DuplexSettings to openthe DuplexSettings dialogbox.

UsingthePrinterSoftwarewithWindows

5. Specify theBinding Margin for the front andback sides of the paper.

3 3 3 3 3 3

6. Select whether the front or back side of the paper is to be printed as the Start Page.

7. When printing for binding as a booklet, click the

Method

about each settings, see online help.

8. ClickOKto close the Duplex Settings dialog box.

9. ClickOKon the Layout menu to accept the settings.

check box and make appropriate settings. For details

Using the Printer Software with Windows

Binding

3 3 3 3 3 3

Making the Extended Settings

You can make detailed settings such as font setting or offset setting in the Extended Settings dialog box. To open the dialog box, click Extended Settings on the Optional Settings menu.

1 2

4 5

7 8

9 10 11 12

13 14 15 16

Note:

This screen is a Windows 2000 screen. The settings vary according to the OS you use.

UsingthePrinterSoftwarewithWindows

PrintTrueTypefonts

as bitmap

PrintTrueTypefonts

with substitution

button:

Settings

Uses the settings

specified onthe printer

button:

button: Clicking this button to open the

Select this button to print, as bitmap, the True Type fonts that are not substituted with device fonts in the document.

Select this button to print the True Type fonts in the document as device fonts. This function is not available when the printing mode setting on the More Settingsdialog box is set to CRT or High Quality (PC). For detailsabout the printing mode setting, see “Customizing print settings” on page 50.

Font Substitution dialog box. This button is available when the

True Type fonts with substitution

button is selected.

Select this button to use the Offset, theSkip blank page, and the Ignore the selected paper size settings on the control panel.

3 3 3 3 3 3 3 3

Uses the settings

specified on the driver

button:

6. Offset: Makes fine adjustments to the

Using the Printer Software with Windows

Select this button to use the Offset, theSkip blank page, and the Ignore the selected paper size settings in the printer driver.

printing position on the front and the back of data on a page in 1 mm increments.

3 3 3 3

7. Skip Blank Pagecheck

box:

This feature enables you to not print blank pages.

8 Ignore the selected

paper size check box:

9. Automatically change

to monochrome mode

check box:

10. High Speed Graphics Output check box:

11. Add Coated to the

Paper Type settings

check box:

12. Uses the spooling

methodprovidedbythe operation system

check box:

When you select this checkbox, the printer prints on loaded paper, regardless of size.

Select this check box to have the printerdriveranalyzetheprinting data, and automatically switch to monochrome mode if the printing data is black and white.

Select this check box to optimize the printing speed of graphics composed of linedrawings suchas overlaid circles and squares.

Clear this check box if graphics do not print correctly.

When you select this check box, Coated appears in the Paper Type list onthe Basic Settings menu and become available.

Select this check box to enable the Spool function for Windows XP, 2000 and NT 4.0.

13. OK button: Clicking this button saves your

settingsandexitsthedialogboxor printer driver.

14. Cancel button: Clickingthis button exitsthedialog

box or printer driver without saving your settings.

UsingthePrinterSoftwarewithWindows

Help

15.

16.

button: Clicking this button opens online

help.

Default

button: Clicking this button returns the

driver settings to the initial settings.

Using the Reserve Job Function

The Reserve Job function allows you to store print jobs in the printer’s Hard Disk Drive and to print them later directly from the printer’s control panel. Follow the instructions in this section to use the Reserve Job function.

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Note:

You need an optional HardDisk Drive installed in your printerin order to use the Reserve Job function. Make sure that the drive is correctly recognized by the printer driver before you start using the Reserve Job function.

The table below shows an overview of the Reserve Job options. Each option is described in detail later in this section.

Reserve Job Option Description

Re-Print Job Lets you print the job now and store it for later

reprinting.

Verify Job Lets you print one copy now to verify the content

before printing multiple copies. Stored Job Lets you save the print job without printing it now. Confidential Job Lets you apply a password to the print job and save

it for later printing.

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Using the Printer Software with Windows

Jobs stored in the Hard Disk Drive are handled differently depending on the Reserve Job option. Refer to the tables below for details.

ReserveJob Option

Re-PrintJob + Verify Job

Stored Job 64 Delete old jobs Confidential

Job

Reserve Job Option

Re-Print Job Data remains in Verify Job Stored Job Data remains in hard drive Confidential

Job

Maximum Number of Jobs

64 (combined total)

After Printing After Turning Off Printer or Using

hard drive

Data is cleared Data is cleared

When Maximum is Exceeded

Oldest job automatically replaced with newest

manually

Reset All

Data is cleared

When Drive is Full

Oldest job automatically replaced with newest

Delete old jobs manually

Re-Print Job

The Re-Print Job option allows you to store the job you are currently printing so that youcan reprint it later directly fromthe control panel.

Follow these steps to use the Re-Print Job option.

UsingthePrinterSoftwarewithWindows

1. Select the menu in the printer driver, and make printer driver settings as appropriate for your document.

Collate in Printer

check box on the Basic Settings

2. Click the

Settings

3. Select the

Job

4. Enter a user name and job name in the corresponding text boxes.

5. ClickOK. The printer prints your document, and stores the print job dataon theHard DiskDrive. Toreprint ordelete this data using the printer’s control panel, see “Printing and Deleting Reserve Job Data” on page 169.

Optional Settings

. The Reserve Job Settings dialog box appears.

Reserve Job On

button.

tab and click

check box and click the

Reserve Jobs

Re-Print

3 3 3 3 3 3 3 3 3

Verify Job

The Verify Job option allows you to print one copy in order to verify the content before printing multiple copies.

Using the Printer Software with Windows

3 3

Follow these steps to use the Verify Job option.

1. Select the Collate in Printer check box on the Basic Settings

menu in the printer driver.Specify the number ofcopies to be printed, and make other printerdriver settings as appropriate for your document.

2. Click the Optional Settings tab and click Reserve Jobs Settings. The Reserve Job Settings dialog box appears.

3. Select the ReserveJob On check box and click the VerifyJob button.

4. Enter a user name and job name in the corresponding text boxes.

5. Click OK. The printer prints one copy of yourdocument, and stores the print data with information on the number of remaining copies on the Hard Disk Drive. After you have confirmed the printout,you can print theremaining copiesor deletethisdata using the printer’s control panel. See “Printing and Deleting Reserve Job Data” on page 169 for instructions.

UsingthePrinterSoftwarewithWindows

Stored Job

The Stored Job option is useful for storing documents you print on a regular basis, such as invoices. The stored data remains on the Hard Disk Drive even if you turn off the printer or reset it using the Reset All function.

Follow these steps to store print data using the Stored Job option.

1. Select the menu in the printer driver, and make printer driver settings as appropriate for your document.

2. Click the

Settings

3. Select the button.

Collate in Printer

Optional Settings

. The Reserve Job Settings dialog box appears.

ReserveJob On

check box on the Basic Settings

tab and click

check box, andclick the

Reserve Jobs

StoredJob

3 3 3 3 3 3 3 3

4. Enter a user name and job name in the corresponding text boxes.

Using the Printer Software with Windows

3 3 3 3

5. Click OK. The printer stores the print data in the Hard Disk

Drive. To print or delete this data using the printer’s control panel, see “Printing and Deleting Reserve Job Data” on page

169.

Confidential Job

The Confidential Job option allows you to apply passwords to print jobs stored on the Hard Disk Drive.

Follow these steps to store print data using the Confidential Job option.

1. Select the Collate in Printer check box on the Basic Settings

menu in the printer driver, and make printer driver settings as appropriate for your document.

2. Click the Optional Settings tab and click Reserve Jobs Settings. The Reserve Job Settings dialog box appears.

3. Select the ReserveJobOncheck boxand click the Confidential Job button.

UsingthePrinterSoftwarewithWindows

4. Enter a user name and job name in the corresponding text boxes.

5. Set the password for the job by entering a 4-digit number in the password text box.

Note:

❏

Passwords must be 4 digits.

❏

Only numbers from 1 through 4 can be used for passwords.

❏

Keep passwords in a safe place. You must enter the correct password when printing a Confidential Job.

3 3 3 3

6. ClickOK. The printer stores the print job in the Hard Disk Drive. To print or delete this data using the printer’s control panel, see “Printing and Deleting Reserve Job Data” on page

169.

MonitoringYourPrinterbyUsingEPSONStatus Monitor 3

About EPSON Status Monitor 3

EPSON Status Monitor 3 is a utility program that monitors your printer and gives you information about its current status. For example, you can find out the amount of remaining toner or the remaining functional lifeof the photoconductor unit throughthis utility. If a print error occurs, the utility provides you with a message describing the error. EPSONStatus Monitor 3 is accessed from withinthe printerdriver. See thefollowing sectionfor more information.

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Using the Printer Software with Windows

Note for Windows XP users:

Shared Windows XP LPR connections and shared Windows XP Standard TCP/IP connections with Windows 6 clients do not support the Job Management function.

Before using EPSON Status Monitor 3, besure to read the printer driver’s README file. This filecontains the latest informationon the printer driver and EPSON Status Monitor 3.

Installing EPSON Status Monitor 3

Follow these steps to install EPSON Status Monitor 3.

1. Insert the printer software CD-ROM in the CD-ROM drive. The Installation Program screen appears as shown below:

UsingthePrinterSoftwarewithWindows

Ifitdoes not appear, double-click the

CD-ROM

the double-click

icon, then select

Epsetup.exe

Open

MyComputer

fromtheFilemenu.Then

icon.Click

2. In the Installation Program screen, double-click

EPSON Status Monitor 3

selecting the arrow at the top right.

3. In the dialog box that appears, make sure that your printer’s icon is selected, and clickOK. This automatically installs the utility program.

4. When the installation is complete, clickOK.

Install EPSON Status Monitor 3

. Alternatively, you can install it by

and then clicking

Install

3 3 3 3 3 3 3 3

Accessing EPSON Status Monitor 3

EPSONStatusMonitor3 monitors the printer during printing and while the EPSON Status Monitor 3 dialog box is open.

You can access EPSON Status Monitor 3 directly from any application programs, or from your Windows operating system.

Using the Printer Software with Windows

3 3 3

❏ To access EPSON Status Monitor 3 from your application,

click Print or Page Setup fromtheFilemenu.Youalsoneed to click Setup, Options, Properties, or a combination of these buttons. Then clickthe Utilitytab, andclick the EPSONStatus Monitor 3 icon to start EPSON Status Monitor 3.

❏ To access EPSON StatusMonitor 3 fromWindows, click Start,

point to Settings, and click Printers. Next, right-click the EPSON AL-C4000 Advanced icon, and click Properties (in Windows Me, 98, and 95), Printing Preferences (in Windows XP and 2000) or Document Defaults (in Windows NT 4.0). Then clickthe Utilitytab, andclick the EPSONStatus Monitor 3 icon to start EPSON Status Monitor 3.

UsingthePrinterSoftwarewithWindows

Getting printer status details

You can monitor printer status and obtain information on consumable products using the EPSON Status Monitor 3 dialog box.

5 7

6 8

3 3 3 3 3 3 3 3

1. Icon/Message: The icon and message shows the

printer status.

2. Printer image: The image at the upper left shows

the printer status graphically.

3. Text box: Thetext box next to theprinterimage

displays the current status of the printer. When a problem occurs, the most probable solutionis displayed.

Using the Printer Software with Windows

3 3 3 3

4. Close button: Clicking this button closes the dialog

box.

5. Consumables tab: Clicking this tab displays the consumable’sstatussuchasamount of paper or toner remaining.

6. Job Information tab:Clicking this tab displays the print job information. This tab is displayed when the Show job information check box on the MonitoringPreferences dialog box is selected.

7. Paper: Displays the paper size, paper type, and the approximate amount of paper remaining in each paper sources.Informationforthe optional cassettes are displayed only if this option is installed.

8. Toner: Indicates the amount of remaining toner. The toner icon flashes if toner is low (10 percent or less).

9. Photoconductor

Unit:

Indicates the remaining functional life of the photoconductor unit.

Using the Job Management function

You can obtain information on the print jobs on the Job Information menu on the EPSON Status Monitor 3 dialog box.

UsingthePrinterSoftwarewithWindows

Epson AcuLaser C4000 Reference Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Warnings, Cautions, and Notes

Safety Precautions

Important Safety Instructions

Power On/Off Cautions

Getting to Know Your Printer

Printer Parts

Control panel

Options and Consumable Products

Options

Consumable products

About Your Printer

High-speed tandem printing engine

Duplex printing

Reserve Job function

HDD Form Overlay function

Pre-defined color settings in printer driver

Resolution Improvement Technology (RITech)

Paper Handling

Available Paper

EPSON special media

General paper

Paper that should not be used

Paper Sources

MP tray

Standard lower cassette

Large Capacity Paper Unit

Selecting a paper source

Output Tray

Loading Paper

MP tray

Standard and optional lower cassettes

Printing on Special Media

EPSON Color Laser Paper

EPSON Color Laser Coated Paper

EPSON Color Laser Transparencies

Envelopes

Labels

Thick paper

Extra thick paper

Loading a custom paper size

Using the Printer Software with Windows

About the Printer Software

Accessing the Printer Driver

Making Changes to Printer Settings

Making the print quality setting

Resizing printouts

Modifying the print layout

Using a watermark

Using an overlay

Using HDD form overlay

Printing with the duplex unit

Making the Extended Settings

Using the Reserve Job Function

Re-Print Job

Verify Job

Stored Job

Confidential Job

MonitoringYourPrinterbyUsingEPSONStatus Monitor 3

About EPSON Status Monitor 3

Installing EPSON Status Monitor 3

Accessing EPSON Status Monitor 3

Getting printer status details

Using the Job Management function