Dymo 1873309 User Manual
User Guide
BC
Copyright
© 2015 Sanford, L.P. All rights reserved. Rev. 9/3/15
No part of this document or the software may be reproduced or transmitted in
any form or by any means or translated into another language without the prior
written consent of Sanford, L.P.
“Sans” is a DejaVu font. The DejaVu fonts are based on Vera fonts copyright ©
by Bitstream, Inc. Glyphs in the DejaVu fonts imported from Arev fonts are
copyright © by Tavmjong Bah. All Rights Reserved.
QR Code used in this application is under the GNU Lesser General Public
License 2.1.
Trademarks
DYMO and XTL are trademarks or registered trademarks in the US and other
countries. All other trademarks are the property of their respective holders.
Contents
1 About Your New Label Maker
1 Registering Your Label Maker
1 Getting to Know Your Label Maker
2 Connecting the Power
2Charging the Battery
3 Removing and Replacing the Battery
3 About Labels
4 Inserting the Label Cartridge
4 Removing the Label Cartridge
4 Selecting a Label Cartridge
5 Removing the Label Backing
6 Using Your Label Maker
6Keypad
9 Touch Screen Display
10 Status Bar
10 Home Screen
11 Action Bar
11 Label Editor
12 Using the Touch Screen
12 Navigating Labels
14 Using the Label Applications
14 Setting Default Label Properties
15 Quick Label
15 General Label
16 Patch Panel Label
17 Flag Label
17 Laminated Cable Wrap Label
18 Cable Wrap Label
18 Heat-Shrink Tube Label
19 110-Block Label
20 Horizontal Breaker Label
21 Vertical Breaker Label
21 Terminal Block Label
22 Asset Tracking Label
23 Distribution Panel Label
23 Materials Management Label
24 Pipe Marking Label
24 Arc Flash Label
25 Safety Label
25 Changing Label Applications
27 Editing and Formatting Text on Labels
27 Editing Text
27 Changing the Text Size
28 Changing the Text Style
28 Changing the Text Color
28 Rotating the Text
29 Aligning the Text
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29 Inserting Punctuation
29 Inserting Symbols
29 Inserting International Characters
30 Creating a Vertical Label
31 Working with Objects on a Label
31 Inserting a Text Box
31 Inserting an Image
32 Inserting a Barcode
33 Inserting a Shape
33 Manipulating Objects
33 Selecting an Object
33 Resizing an Object
34 Moving an Object
34 Positioning an Object
34 Aligning Objects
34 Arranging Objects
35 Copying an Object
35 Deleting an Object
35 Creating a Series of Labels
37 Using the Library
37 Saving Labels
37 Opening Saved Labels
37 Deleting Saved Labels
38 Using Favorites
39 Changing the Settings
39 Changing the Language
39 Changing the Units of Measure
39 Changing the Screen Brightness
40 Changing the Auto Shut-off Time
40 Changing the Recall Data Setting
40 Setting the Print Options
41 Print Range
41 Number of Copies
41 Collate
42 Mirror
42 Cut Labels
42 Feed
43 Setting the Default Barcode
43 Restoring the Label Application Default Settings
43 Restoring Factory Default Settings
44 Connecting the Label Maker to your Computer
™
44 Downloading and Installing DYMO ID
Software
44 Connecting the Label Maker to your Computer
45 About DYMO ID Software
45 Transferring Files
45 Updating the Label Maker Software
47 Caring for the Label Maker
47 Cleaning the Label Maker
47 Cleaning the Print Head
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48 Cleaning the Cutter Blade
48 Cleaning the Sensors
49 Troubleshooting
51 Images and Symbols
51 ISO
52 GHS
53 WHMIS
53 Electrical
53 Pro AV
54 Arrows
54 Symbols
55 Documentation Feedback
55 Environmental Information
56 Safety Precautions for Lithium Polymer Battery
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About Your New Label Maker
2
4
3
6
7
1
5
Figure 1
With the DYMO® XTL™ 500 electronic label maker, you can design and print
multiple label types, including barcode labels, panel labels, and heat shrink tubes.
The label maker uses DYMO XTL
™
label cartridges in label widths of 1/4”, 3/8”,
1/2”, 3/4”, 1”, 1 1/2”, or 2” (6 mm, 9 mm, 12 mm, 19 mm, or 24 mm, 41 mm, or
54 mm). Labels are available in a full range of temperature, chemical, and UVresistant materials, including continuous tape and pre-sized labels.
Visit www.dymo.com for information on obtaining labels and accessories for your
label maker.
Registering Your Label Maker
Visit www.dymo.com/register to register your label maker online. During the
registration process you will need the serial number, which is located under the
label compartment cover.
Register your label maker to receive these benefits:
Notification of software upgrades by email
Special offers and new product announcements
Getting to Know Your Label Maker
Become familiar with the parts of your label maker.
1 Power and USB connectors 5 Label compartment cover release
2 On/Off (Cancel printing) 6 Label compartment
3 Touch screen display 7 Battery compartment
4 Label exit slot
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Connecting the Power
Figure 2
Lift and turn
Power adapter
Power cord
Figure 3
Power connector
The label maker is powered by a rechargeable, lithium-polymer (LiPo) battery.
The battery installed in your label maker ships partially charged. For best results,
fully charge the battery before using the label maker for the first time.
See Power Status on page 10 for information about visually determining the
battery charging status.
Charging the Battery
Fully charging a discharged battery will
take approximately three and a half hours.
You can continue to work as long as the
power adapter is connected.
Make sure to read the LiPo Safety
Precautions found on page 56.
To charge the battery
1 On the left side of the label maker,
gently lift and turn the connector
cover to expose the power
connector. See Figure 2.
2 Plug the power cord into the power adapter. See Figure 3.
3 Plug the barrel end of the power adapter into the power connector.
4 Plug the power cord into a power outlet.
The power status will show charging in the upper right corner of the
label maker’s display.
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Removing and Replacing the Battery
Figure 4
Pinch and
pull up
Figure 5
The LiPo battery is designed to provide years of
service. In the unlikely situation that you need to
replace the battery, a replacement battery can
be ordered from www.dymo.com.
Make sure the power adapter and USB cable
are disconnected before handling the LiPo
battery.
To remove the battery
1 Press and hold for approximately five
seconds to turn the power completely off.
2 Disconnect the power adapter and USB
cable.
3 Using a #1 Phillips head screwdriver,
loosen the screw holding the battery cover
in place. See Figure 4.
The screw is attached to the battery cover. Do not remove the screw
completely from the cover.
4 Lift off the cover.
5 Pinch the sides of the battery
connector to release and gently
pull up to disconnect the battery.
See Figure 5.
6 Remove the battery.
7 Insert the new battery and gently
press the connector into place.
8 Replace the cover over the battery
compartment.
9 Tighten the screw only until the
battery cover is secure.
Make sure to read the LiPo Safety Precautions found on page 56.
About Labels
The label maker uses DYMO XTL® label cartridges in label widths of 1/4”, 3/8”,
1/2”, 3/4”, 1”, 1 1/2”, or 2” (6 mm, 9 mm, 12 mm, 19 mm, or 24 mm, 41 mm, or
54 mm). Labels are available as continuous tape or pre-sized labels for specific
applications.
The label cartridge that is inserted in the label maker determines the type of labels
you can create and print. For example, if you have a 1” continuous label cartridge
inserted, you will not be able to create a heat-shrink tube or laminated cable wrap
label.
See Using the Label Applications on page 14 for information about the types of
labels you can use with each label application.
Visit www.dymo.com for information on obtaining labels for your label maker.
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User Guide
Inserting the Label Cartridge
Figure 6
Do not
touch!
Ribbon
rewind
Label
guides
Press to
release
cover
Figure 7
A sensitive electronic chip is embedded in the
side of each label cartridge. This chip contains
information that is read by the label maker and
DYMO ID
clean to function properly.
Do not touch the electronic chip in the side of
the cartridge; oils from your hand may prevent
the chip from working properly. See Figure 6.
To insert the label cartridge
1 Press the label compartment release
2 Make sure the tape and ribbon are taut
3 Insert the cartridge and press firmly until
4 Close the label compartment cover.
™
software. This chip must be kept
and lift the cover. See Figure 7.
across the mouth of the label cartridge
and that the tape passes between the
label guides. See Figure 6.
To tighten the ribbon, turn the ribbon
rewind spool in the direction indicated
by the arrow on the cartridge.
the cartridge ‘clicks’ into place.
Removing the Label Cartridge
You can design labels without a label cartridge inserted in the label maker. Just
remember to insert a compatible label cartridge before attempting to print. See
Using the Label Applications on page 14.
To remove the label cartridge
1 Press the label compartment release and lift the cover. See Figure 7.
2 Remove the label cartridge.
You can now create labels using any of the label applications. When you start a
new label, you will be asked to select a label cartridge to use.
Selecting a Label Cartridge
You can design any type of label when the label compartment is empty. Each time
you select a label application, you are asked to select the properties for your new
label.
To select a label cartridge
1 Remove the label cartridge from the label maker.
You are warned that the label compartment is empty.
2 Select a label application from the Home screen.
You are asked to select a label cartridge.
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The labels available for you to choose from are filtered to show only those
Remove split
backing
Continuous labels
Figure 8
Pre-sized labels
Peel label
from backing
Figure 9
label cartridges appropriate for the label application you selected.
3 Do one of the following:
• Enter the part number of the label cartridge you wish to use.
• Scroll through the list of labels and select a specific label.
• Select Enter cartridge properties. You are asked to select the properties
for the label you wish to create.
Removing the Label Backing
DYMO XTL™ continuous labels have an easy-to-peel split
back for easy removal of the label backing.
Does not apply to heat-shrink tubing or pre-sized labels.
To remove the continuous label backing
1 Locate the split on the label backing.
2 Gently pinch the label lengthwise, folding toward the
printed side of the label. The label backing will separate.
3 Carefully peel away the backing from the label.
To remove pre-sized labels from the backing
Gently lift the corner of the label and peel the label from
the backing.
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Using Your Label Maker
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6
5
8
11
12
13
15
16
7
14
17
9
3
10
Figure 10
Become familiar with the features and function keys on your label maker.
1 On/Off (Cancel printing) 7 Backspace/Delete 13 Caps lock
2 Home 8 Return 14 Navigation
3 Print/Print options 9 Rotate/Align 15 Back
4 Touch screen display 10 Space bar 16 New label/Clear
5 Favorites 11 Text size/Text style 17 OK
6 Save 12 Shift
Keypad
In addition to the alphanumeric keys, a number of function keys give you quick
access to the features of your label maker.
Power
The key turns the power on and off. Pressing also cancels printing.
To conserve power, the screen dims after thirty seconds of inactivity and the label
maker enters standby mode after three minutes of inactivity. After approximately
ten more minutes of inactivity, the label maker automatically shuts off.
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You can change the amount of time the label maker remains in standby mode
before automatically shutting off. See Changing the Auto Shut-off Time on page
40.
To turn power on
To turn on the display when in
standby mode
To turn power completely off
Press .
Press any key once.
Press and hold for five seconds.
When the label maker is turned off, the current label and settings are remembered
so you can continue working the next time the label maker is turned on.
If the battery is removed and the power adapter is disconnected, the label and
settings you are currently editing will be lost.
Home
The key returns you to the Home screen at any time. See Home Screen on
page 10 for more information about the Home screen.
Print
The key prints the currently displayed label.
To print immediately
To set print options
To cancel printing
Press
Press and hold
Press
once.
once while label maker is printing.
for several seconds.
Shift
The key when used with another key selects the function or symbol printed
above that key.
+ a letter
+ a number
+
+
Inserts an uppercase letter. Inserts a lowercase letter if
Caps Lock is turned on.
Inserts the symbol over the selected number.
Opens the Style tool. See Changing the Text Style on
page 28.
Opens the Align tool. See Aligning the Text on page 29.
The key is also used with the navigation keys to select text in a text box. See
Navigation Keys on page 9.
Clear
The key clears a label of all text and formatting or, if in a list screen, removes
the selected item.
on label edit screen
Deletes all text and formating leaving a single blank label.
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in a list screen
Save
Deletes a saved label. Also deletes a template or an image
added by you. Included images or templates cannot be
deleted.
The key saves the labels you are currently editing. See
Saving Labels
on page 37.
Favorites
The key opens the list of labels and images that you previously assigned to
Favorites.
Selecting a favorite label Opens that label file in the appropriate label editor.
Selecting a favorite image
Inserts the image into the label being edited at the current
cursor postion.
Back
The key cancels an action or exits from a menu without making a selection.
Press on a label edit
screen
Press on a wizard screen
Press in a list or menu
Undoes the last edit to the label.
Moves back one page of the wizard.
Moves up one level in the list or menu.
Caps Lock
The key toggles capitalization on and off.
Caps lock turned on
Caps lock turned off All letters entered appear in lowercase.
All letters that you enter are capitalized. The indicator
appears in the status bar.
Backspace
The key deletes the character to the left of the cursor. When an object is
selected, deletes the object.
OK
The key makes a selection, such as choosing a label application, a label file,
an image, a list item, or a setting.
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User Guide
Navigation Keys
Status bar
Label edit area
Action bar
For most tasks you can use the touch screen to interact with the label maker.
However, you can also use the navigation keys as follows:
In a text box
In a multi-cell label such as
patch panel
When a text box, image,
barcode. or shape is
selected
In menus and lists
or moves the cursor one character to the left or right.
or moves the cursor up or down one line.
Pressing in any corner of the navigation key will move the
cursor to the beginning or end of the current line.
+ or selects characters beginning at the cursor
position to the right or left.
+ or selects characters beginning at the cursor
position to the same position in the line above or below.
+ a corner of the navigation key selects characters
beginning at the cursor position to the beginning or end of
the text box.
or moves the cursor one cell to the left or right. At the
end of the label, moves the cursor to the next label.
Resizes or moves the selected object in small increments in
the direction of the navigation key.
Pressing with a navigation key resizes or moves the
object in larger increments.
Use the navigation keys along with to select an item.
Touch Screen Display
The touch screen display is divided into three areas:
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Status Bar
Current label
type and width
in label maker
Power status
Label type selected
USB connection status
Caps lock indicator
Open a saved label
Select a label type
Change the
settings
Continue editing
the current label
Current label type
and width in the
label maker
Power status
Label type selected
USB connection status
Caps lock indicator
The status bar contains a number of indicators that show label information, label
type, Caps lock, USB connection, and power status.
Power Status
The power status is shown at the top right of the display and shows the current
battery status.
Level of battery charge remaining.
Connected to power adapter and charging. Bars will move from
left to right while charging is in progress.
Very low battery charge remaining; you may not be able to print.
Battery completely discharged or missing.
Home Screen
The Home screen contains all the label editor applications. This is where you will
start creating labels for your specific application.
When you press the key while editing a label, the Home screen is displayed;
however, your current editing session remains active in the background. To return
to editing the label, select
If you select a new label application and the label currently being edited is not yet
saved, you are prompted to save the label.
When you press the key while in a menu or settings screen, any settings or
other actions that have not been saved or confirmed are lost.
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Continue editing.
The Home screen contains the following three actions:
Continue editing the
current label
Open a
saved label
Go to
Settings
Set label
properties
Insert text box,
barcode, image,
symbol, or shape
Create a
series of
labels
Go to
next
label
Undo/
Redo
Zoom
in on
label
View full
screen
Add text
formatting
Current label/Number of labels Label length
Continue editing
Open a saved label file
Settings
Return to the label you were editing before pressing .
Open a previously saved label file.
Change the label maker settings.
Action Bar
The Action bar below each screen contains actions that are specific to your
current task. For example, the Home screen contains the following actions:
Tap an icon to select that action.
Label Editor
Each label application contains a custom editor for the type of label you are
creating. At the bottom of the label editor are feature buttons which are enabled
when that feature is available based on your label type and content.
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Properties
Insert
Serialize
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User Guide
Change the properties for the label. Available for all label types where
properties can be customized. See the properties available for each label
type in Using the Label Applications on page 14.
Add a text box, a barcode, an image, a symbol, or a shape on the label.
The objects available depend on the label type selected. See Working
with Objects on a Label on page 31.
Automatically fill panel labels, or automatically create a series of single
labels. See Creating a Series of Labels on page 35.
Double-tap to select a word
Drag to select
more or less text
Drag the handles to
resize objects
Go to
View a series of labels, one at a time. Only available when the current file
contains more than one label. Also used to locate label errors.
Undo or redo the previous action.
Zoom in or out on the label being edited. Select Auto zoom to
automatically resize the label to fit the display.
Show the label in full screen mode.
Using the Touch Screen
For most functions, you interact with the label maker using the touch screen. You
can use your fingers or a plastic stylus with a rounded tip to tap, double-tap,
pinch, and swipe objects on the touch screen.
Do not press on the touch screen with a hard, sharp, or pointed object.
To select an action or object.
Tap
Double-tap To select a word, edit a barcode, change a shape or image object.
Drag
Swipe
To move the cursor within text.
To select an object which can then be moved or resized.
To select more or less text in a text object.
To move selected text or an object.
To scroll through menus, lists, and wizard steps.
To display additional label applications or labels that are off the screen.
Navigating Labels
When a label file contain more than one label, you can view each label. You can
also locate and fix labels with errors before printing.
To view labels
1 In the label editor, tap Go to.
Tap Labels.
2
3 Tap + or - to select the label you wish to view. The label appears in the editor.
4 Tap Done when finished.
To find errors
1 In the label editor, tap Go to.
Tap Errors.
2
3 Tap + or - to select the label with the error you wish to fix. The label appears in
the editor.
4 Tap Done when finished.
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Using the Label Applications
The label maker includes a number
of label applications that make it
easy to create a label for your
specific job.
Label applications appropriate for
the currently inserted label cartridge
appear to the left of those label
applications that are not compatible.
A caution symbol appears when
a label application and the current label cartridge are not a match.
The following label applications are available for your specific labeling job and are
described in detail in this section:
Quick Cable Wrap Patch
General Flag Distribution
Panel
Panel
110-Block Laminated
Horizontal
Breaker
Cable Wrap
Heat-shrink
Tube
Terminal
Block
Vertical
Breaker
Pipe
Marking
Asset
Tracking
Arc Flash
Materials
Management
Safety
You can create and save labels for applications that are not compatible with the
currently inserted label cartridge by removing the cartridge and leaving the label
compartment empty. However, make sure the correct label cartridge is inserted
before attempting to print.
This section describes each label application and the label properties you can
change to customize your label.
Setting Default Label Properties
Most label editors contain a wizard which steps you through the properties that
must be set each time you create a label. For labels you use frequently, you can
avoid stepping through the wizard by setting default properties for that label type.
To set default label properties
1 While in a label editor, tap .
2 Tap a property and change the setting as appropriate.
3 Tap Set as default on the bottom of the property screen.
4 Tap Set as default again to confirm.
Next time you select that label application, you will not have to set properties to
get started. You can change the properties for an individual label at any time by
selecting .
You can always clear any default label properties you set for a label application.
See Restoring the Label Application Default Settings on page 43.
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