Dymo 1873307 User Manual

User Guide

© 2015 Sanford, L.P. All rights reserved. Rev. 9/3/15 No part of this document or the software may be reproduced or transmitted in any form or by any means or translated into another language without the prior written consent of Sanford, L.P.

“Sans” is a DejaVu font. The DejaVu fonts are based on Vera fonts copyright © by Bitstream, Inc. Glyphs in the DejaVu fonts imported from Arev fonts are copyright © by Tavmjong Bah. All Rights Reserved.

QR Code used in this application is under the GNU Lesser General Public License 2.1.

Trademarks

DYMO and XTL are trademarks or registered trademarks in the US and other countries. All other trademarks are the property of their respective holders.

Contents

1 About Your New Label Maker

1 Registering Your Label Maker

1 Getting to Know Your Label Maker

2 Connecting the Power

2Charging the Battery 2 Removing and Replacing the Battery

3 About Labels

3 Inserting the Label Cartridge 4 Removing the Label Cartridge 4 Selecting a Label Cartridge 5 Removing the Label Backing

6 Using Your Label Maker

6Keypad 9 LCD Display 10 Status Bar 10 Home Screen 11 Action Bar 11 Label Editor 12 Navigating Labels

13 Using the Label Applications

13 Setting Default Label Properties 14 Quick Label 14 General Label 15 Patch Panel Label 16 Flag Label 16 Laminated Cable Wrap Label 17 Cable Wrap Label 17 Heat-Shrink Tube Label 18 110-Block Label 19 Horizontal Breaker Label 20 Vertical Breaker Label 20 Terminal Block Label 21 Asset Tracking Label 22 Distribution Panel Label 22 Materials Management Label 23 Changing Label Applications

24 Editing and Formatting Text on Labels

24 Editing Text 24 Changing the Text Size 24 Changing the Text Style 25 Rotating the Text 25 Aligning the Text 25 Inserting Punctuation 26 Inserting Symbols 26 Inserting International Characters 26 Creating a Vertical Label

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27 Working with Objects on a Label

27 Inserting a Text Box 27 Inserting an Image 28 Inserting a Barcode 29 Deleting an Object

29 Creating a Series of Labels

31 Using the Library

31 Saving Labels 31 Opening Saved Labels 31 Deleting Saved Labels

31 Using Favorites

33 Changing the Settings

33 Changing the Language 33 Changing the Units of Measure 33 Changing the Screen Brightness 34 Changing the Auto Shut-off Time 34 Changing the Recall Data Setting 34 Setting Print Options 35 Print Range 35 Number of Copies 35 Collate 36 Mirror 36 Cut Labels 36 Feed 36 Setting the Default Barcode 37 Restoring the Label Application Default Settings 37 Restoring Factory Default Settings

38 Connecting the Label Maker to your Computer

™

38 Downloading and Installing DYMO ID

Software 38 Connecting the Label Maker to your Computer 39 About DYMO ID Software 39 Transferring Files 39 Updating the Label Maker Software

41 Caring for the Label Maker

41 Cleaning the Label Maker 41 Cleaning the Print Head 42 Cleaning the Sensors 42 Cleaning the Cutter Blade

43 Troubleshooting

46 Images and Symbols

46 ISO 47 GHS 48 WHMIS 48 Electrical 48 Pro AV 49 Arrows 49 Symbols

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50 Documentation Feedback

50 Environmental Information

51 Safety Precautions

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About Your New Label Maker

Figure 1

With the DYMO® XTL™ 300 electronic label maker, you can design and print multiple label types, including barcode labels, panel labels, and heat shrink tubes.

The label maker uses DYMO XTL

™

label cartridges in label widths of 1/4”, 3/8”, 1/2”, 3/4”, or 1” (6 mm, 9 mm, 12 mm, 19 mm, or 24 mm). Labels are available in a full range of temperature, chemical, and UV-resistant materials, including continuous tape and pre-sized labels.

Visit www.dymo.com for information on obtaining labels and accessories for your label maker.

Registering Your Label Maker

Visit www.dymo.com/register to register your label maker online. During the registration process you will need the serial number, which is located inside the label compartment cover.

 Notification of software upgrades by email  Special offers and new product announcements

Getting to Know Your Label Maker

Become familiar with the parts of your label maker as shown in Figure 1.

1 Power/USB connectors 4 LCD display 7 Label compartment

2 On/Off (Cancel printing) 5 Cutter 8 Battery compartment

3 Label exit slot 6 Label compartment

cover release

9 Lanyard loop

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Connecting the Power

Figure 2

Lift and turn

Figure 3

Power adapter

Power cord

Power connector

The label maker is powered by a rechargeable, lithium polymer (LiPo) battery. The battery installed in your label maker ships partially charged. For best results,

fully charge the battery before using the label maker for the first time. See Power Status on page 10 for information about visually determining the

battery charging status.

Charging the Battery

Fully charging a discharged battery will take approximately two and a half hours. You can continue to work as long as the power adapter is connected.

Make sure to read the LiPo battery safety precautions found on page 51.

To charge the battery

1 On the left side of the label maker,

gently lift and turn the connector cover to expose the power connector. See Figure 2.

2 Plug the power cord into the power

adapter. See Figure 3.

3 Plug the barrel end of the power

adapter into the power connector.

4 Plug the power cord into a power outlet.

The power status will show charging in the upper right corner of the label maker’s display.

Removing and Replacing the Battery

The LiPo battery is designed to provide years of service. In the unlikely situation that you need to replace the battery, a replacement battery can be ordered from www.dymo.com.

Make sure the power adapter and USB cable are disconnected before handling the LiPo battery.

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To remove the battery

Figure 4

Figure 5

Do not touch!

Ribbon rewind

Label guides

1 Press and hold for approximately five

seconds to turn the power completely off.

2 Disconnect the power adapter and USB

cable.

3 Using a #1 Phillips head screwdriver,

loosen the screw holding the battery cover in place. See Figure 4.

The screw is attached to the battery cover.

Do not remove the screw completely from the cover.

4 Lift off the cover. 5 Remove the battery from the battery compartment using two fingers to lift the

battery from the top edge.

6 Insert the new battery. 7 Replace the cover over the battery compartment. 8 Tighten the screw only until the battery cover is secure.

Make sure to read the LiPo Safety Precautions found on page 51.

About Labels

The label maker uses DYMO XTL™ label cartridges in label widths of 1/4”, 3/8”, 1/2”, 3/4”, or 1” (6 mm, 9 mm, 12 mm, 19 mm, or 24 mm). Labels are available as continuous tape or pre-sized labels for specific applications.

The label cartridge that is inserted in the label maker determines the type of labels you can create and print. For example, if you have a 1” continuous label cartridge inserted, you will not be able to create a heat-shrink tube or laminated cable wrap label.

See Using the Label Applications on page 13 for information about the types of labels you can use with each label application.

Visit www.dymo.com for information on obtaining labels for your label maker.

Inserting the Label Cartridge

A sensitive electronic chip is embedded in the side of each label cartridge. This chip contains information that is read by the label maker and DYMO ID clean to function properly.

Do not touch the electronic chip in the side of the label cartridge; oils from your hand may prevent the chip from working properly. See Figure 5.

™

software. This chip must be kept

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To insert the label cartridge

Press and lift

Figure 6

1 Press the label compartment release and

lift the cover. See Figure 6.

2 Make sure the tape and ribbon are taut

across the mouth of the label cartridge and that the tape passes between the label guides. See Figure 5.

To tighten the ribbon, turn the ribbon rewind spool in the direction indicated by the arrow on the cartridge.

3 Insert the label cartridge and press firmly

until the cartridge ‘clicks’ into place.

4 Close the label compartment cover.

Removing the Label Cartridge

You can design labels without a label cartridge inserted in the label maker. Just remember to insert a compatible label cartridge before attempting to print. See

Using the Label Applications on page 13.

To remove the label cartridge

1 Press the label compartment release and lift the cover. See Figure 6. 2 Remove the label cartridge.

You can now create labels using any of the label applications. When you start a new label, you will be asked to select a label cartridge to use.

Selecting a Label Cartridge

You can design any type of label when the label compartment is empty. Each time you select a label application, you are asked to select the properties for your new label.

To choose a label cartridge

1 Remove the label cartridge from the label maker.

You are warned that the label compartment is empty.

2 Select a label application from the Home screen.

You are asked to select a label cartridge.

The labels available for you to choose from are filtered to show only those

label cartridges appropriate for the label application you selected.

3 Do one of the following:

• Enter the part number of the label cartridge you wish to use.

• Scroll through the list of labels and select a specific label.

• Select Wizard. You are asked to select the properties for the label you wish to create.

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Removing the Label Backing

Remove split

backing

Continuous labels

Figure 7

Pre-sized labels

Peel label

from backing

Figure 8

DYMO XTL™ continuous labels have an easy-to-peel split back for easy removal of the label backing.

Does not apply to heat-shrink tubing or pre-sized labels.

To remove the continuous label backing

1 Locate the split on the label backing. 2 Gently pinch the label lengthwise, folding toward the

printed side of the label. The label backing separates.

3 Carefully peel away the backing from the label.

To remove pre-sized labels from the backing

 Gently lift the corner of the label and peel the label from

the backing.

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Using Your Label Maker

Figure 9

Become familiar with the features and function keys on your label maker.

1 On/Off (Cancel printing) 8 Save 15 Shift 2 Home 9 Number/Symbol keys 16 Caps lock 3 Print/Print options 10 Backspace/Delete 17 Navigation 4 LCD display 11 Return 18 Back 5 Function keys 12 Rotate/Align 19 New label/Clear 6 Zoom 13 Space bar 20 OK 7 Favorites 14 Text size/Text style

Keypad

In addition to the alphanumeric keys, a number of function keys give you quick access to the features of your label maker.

Power

The key turns the power on and off. Pressing also cancels printing. To conserve power, the screen dims after thirty seconds of inactivity and the label

maker enters standby mode after three minutes of inactivity. After approximately ten more minutes of inactivity, the label maker automatically shuts off.

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You can change the amount of time the label maker remains in standby mode before automatically shutting off. See Changing the Auto Shut-off Time on page

34.

To turn power on

To turn on the display when in standby mode

To turn power completely off

Press .

Press any key once.

Press and hold for five seconds.

When the label maker is turned off, the current label and settings are remembered so you can continue working the next time the label maker is turned on.

If the battery is removed and the power adapter is disconnected, the label and settings you are currently editing will be lost.

Home

The key returns you to the Home screen from any screen. See Home Screen on page 10 for more information about the Home screen.

The key prints the currently displayed label.

To print immediately

To set print options

To cancel printing

Press

Press and hold

Press

once.

once while label maker is printing.

for several seconds.

Cutter Button

The button on the side of the label maker cuts the label. When printing multiple copies, the label maker pauses between each label

allowing you to cut before printing the next label. You can change this setting so that the label maker prints all labels continuously

and you can cut once at the end. A label separator cut mark is printed between each label to show where each label should be cut. See Cut Labels on page 36.

Zoom

The keys zoom in or out on a label you are editing. Zoom only applies when editing a label.

Shift

The key when used with another key selects the function or symbol printed above that key.

Press + a letter

Press

+ a number

Inserts an uppercase letter. Inserts a lowercase letter if Caps Lock is turned on.

Inserts the symbol over the selected number.

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Press +

Opens the Style tool. See Changing the Text Style on page 24.

Press

Opens the Align tool. See Aligning the Text on page 25.

The key is also used with the navigation keys to select text in a text box. See Navigation Keys on page 9.

Clear

The key clears a label of all text and formatting or, if in a list screen, removes the selected item.

on a label edit screen Deletes all text and formating leaving a single blank label.

Deletes a saved label selected. Also deletes a template

in a list screen

or an image added by you. Included images or templates cannot be deleted.

Save

The key saves the labels you are currently editing. See

Saving Labels

on page 31.

Favorites

The key opens the list of labels and images that you previously assigned to Favorites.

Selecting a favorite label Opens that label file in the appropriate label editor.

Selecting a favorite image

Inserts the image into the label being edited at the current cursor postion.

Back

The key cancels an action or exits from a menu without making a selection.

Press on a label edit screen

Press on a wizard screen

Press in a list or menu

Undoes the last edit to the label.

Moves back one page of the wizard.

Moves up one level in the list or menu.

Caps Lock

The key toggles capitalization on and off.

Caps lock turned on

Caps lock turned off All letters entered appear in lowercase.

All letters that you enter are capitalized. The indicator appears in the status bar.

Backspace

The key deletes the character, barcode, or image to the left of the cursor.

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Status bar

Label edit area

Action bar

The key makes a selection, such as choosing a label application, a label file, an image, a list item, or a setting.

Throughout this user guide, using the instruction to “select” implies performing the step followed by pressing to complete the action.

Navigation Keys

The navigation keys operate as follows:

In a text box

In a multi-cell label such as patch panel

In menus and lists

or moves the cursor one character to the left or right.

or moves the cursor up or down one line.

Pressing in any corner of the navigation key will move the cursor to the beginning or end of the current line.

+ or selects characters beginning at the cursor

position to the right or left.

+ or selects characters beginning at the cursor

position to the same position in the line above or below.

+ a corner of the navigation key selects characters beginning at the cursor position to the beginning or end of the text box.

or moves the cursor one cell to the left or right. At the

end of the label, moves the cursor to the next label.

Use the navigation keys along with to select an item.

LCD Display

The LCD display is divided into three areas:

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Status Bar

Current label

type and width

in label maker

Power status

Label type selected

USB connection status

Caps lock indicator

Open a saved label

Select a label type

Change the settings

Continue editing the current label

Current label type

and width in the

label maker

Power status

Label type selected

USB connection status

Caps lock indicator

The status bar contains a number of indicators that show label information, label type, Caps lock, USB connection, and power status.

Power Status

The power status is shown at the top right of the display and shows the current battery status.

Level of battery charge remaining.

Connected to power adapter and charging. Bars will move from left to right while charging is in progress.

Very low battery charge remaining; you may not be able to print.

Battery completely discharged or missing.

Home Screen

The Home screen contains all the label editor applications. This is where you will start creating labels for your specific application.

When you press the key while editing a label, the Home screen is displayed; however, your current editing session remains active in the background. To return to editing the label, select

If you select a new label application and the label currently being edited is not yet saved, you are prompted to save the label.

Continue editing.

When you press the key while in a menu or settings screen, any settings or other actions that have not been saved or confirmed are lost.

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The Home screen contains the following three actions:

Continue editing the current label

Open a

saved label

Change the Settings

Action bar

Function keys

Insert text

box, barcode,

symbol, or

image

Create a series of

labels

Go to the next label

Set label

properties

Current label/Number of labels Label length

Continue editing

Open a saved label file

Settings

Return to the label you were editing before pressing .

Open a previously saved label file.

Change the label maker settings.

Action Bar

Four function keys are located below the LCD display. These keys are used to select actions that are available as you are editing labels.

In the example above, you can press either of the two left functions keys to continue editing the current label.

The actions associated with each function key are specific to your current task.

Label Editor

Each label application contains a custom editor for the type of label you are creating. At the bottom of the label editor are four features which are enabled when that feature is available based on your label type and content.

Properties

Insert

Change the properties for the label. Available for label types where properties can be customized. See the properties available for each label type in Using the Label Applications on page 13.

Add a text box, symbol, barcode, or image object. The objects available depend on the label type selected. See Working with Objects on a Label on page 27.

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Serialize

Go to

Automatically fill panel labels, or automatically create a series of single labels. See Creating a Series of Labels on page 29.

View a series of labels, one at a time. Only available when the current file contains more than one label. Also used to locate label errors.

Navigating Labels

When a label file contain more than one label, you can view each label. You can also locate and fix labels with errors before printing.

To view labels

1 In the label editor, select Go to.

Use the functions key to select Labels.

2 3 Use  or  to select the label you wish to view. The label appears in the

editor.

4 Select Done when finished.

To find errors

1 In the label editor, select Go to.

Use the functions key to select Errors.

2 3 Use  or  to select the label with the error you wish to fix. The label appears

in the editor.

4 Select Done when finished.

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Using the Label Applications

The label maker includes a number of label applications that make it easy to create a label for your specific job.

Label applications appropriate for the currently inserted label cartridge appear to the left of those label applications that are not compatible.

A caution symbol appears when a label application and the current label cartridge are not a match.

The following label applications are available for your specific labeling job and are described in detail in this section:

Quick Cable Wrap Patch Panel 110-block Laminated

General Flag Distribution

Panel

Horizontal

Breaker

Cable Wrap

Heat-shrink

Tube

Terminal

Block

Vertical Breaker

Asset

Tracking

Materials

Management

You can create and save labels for applications that are not compatible with the currently inserted label cartridge by removing the cartridge and leaving the label compartment empty. However, make sure the correct label cartridge is inserted before attempting to print.

This section describes each label application and the label properties you can change to customize your label.

Setting Default Label Properties

Most label editors contain a wizard which steps you through the properties that must be set each time you create a label. For labels you use frequently, you can avoid stepping through the wizard by setting default properties for that label type.

To set default label properties

1 While in a label editor, select . 2 Select a property and change the setting as appropriate. 3 Select Set as default on the bottom of the property list. 4 Select OK to confirm.

Next time you select that label application, you will not have to set properties to get started. You can change the properties for an individual label at any time by selecting .

You can always clear any default label properties you set for a label application. See Restoring the Label Application Default Settings on page 37.

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