Dell S2830dn User Manual

Dell Printer S2830dn

User's Guide

May 2016

Reproduction of this material in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell and the DELL logo are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation; AirPrint,

the AirPrint logo, Mac, and the Mac logo are trademarks of Apple, Inc.; Mopria®, the Mopria® logo, and the Mopria® Alliance logo are registered trademarks and service marks of Mopria Alliance, Inc. in the United States and other countries. Unauthorized use is strictly prohibited. Google Cloud Print is a trademark of Google Inc.

Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Contents 2

Safety information........................................................................................ 5

Conventions.......................................................................................................................................................... 5

Learning about the printer...........................................................................7

Finding information about the printer.............................................................................................................7

Selecting a location for the printer..................................................................................................................8

Printer conﬁgurations......................................................................................................................................... 9

Using the control panel.................................................................................................................................... 10

Understanding the status of the sleep button and indicator light..........................................................11

Accessing the Embedded Web Server.........................................................................................................12

Additional printer setup..............................................................................13

Installing internal options................................................................................................................................. 13

Installing hardware options............................................................................................................................. 16

Attaching cables................................................................................................................................................. 17

Setting up the printer software.......................................................................................................................18

Networking...........................................................................................................................................................19

Verifying printer setup......................................................................................................................................22

Loading paper and specialty media......................................................... 23

Setting the paper size and type.................................................................................................................... 23

Conﬁguring Universal paper settings.......................................................................................................... 23

Using the standard bin and paper stop.......................................................................................................23

Loading trays...................................................................................................................................................... 24

Loading the multipurpose feeder................................................................................................................. 28

Linking and unlinking trays.............................................................................................................................32

Paper and specialty media guide............................................................. 34

Paper guidelines................................................................................................................................................34

Using specialty media...................................................................................................................................... 37

Storing paper......................................................................................................................................................39

Supported paper sizes, types, and weights...............................................................................................39

Printing.........................................................................................................42

Printing a document..........................................................................................................................................42

Contents 3

Printing from a mobile device........................................................................................................................ 43

Printing information pages..............................................................................................................................44

Canceling a print job.........................................................................................................................................44

Understanding the printer menus............................................................45

Menus list.............................................................................................................................................................45

Paper menu.........................................................................................................................................................45

Reports menu..................................................................................................................................................... 54

Network/Ports menu.........................................................................................................................................55

Security menu.................................................................................................................................................... 64

Settings menu.....................................................................................................................................................67

Help menu............................................................................................................................................................81

Saving money and the environment........................................................82

Saving paper and toner...................................................................................................................................82

Saving energy.................................................................................................................................................... 82

Recycling............................................................................................................................................................. 85

Securing the printer................................................................................... 86

Using the security lock feature......................................................................................................................86

Statement of Volatility...................................................................................................................................... 86

Erasing volatile memory.................................................................................................................................. 86

Erasing non‑volatile memory..........................................................................................................................87

Maintaining the printer.............................................................................. 88

Cleaning the printer..........................................................................................................................................88

Checking the status of parts and supplies on the printer control panel............................................ 88

Estimated number of remaining pages....................................................................................................... 88

Ordering supplies..............................................................................................................................................89

Storing supplies.................................................................................................................................................89

Replacing supplies............................................................................................................................................89

Moving the printer.............................................................................................................................................93

Managing the printer................................................................................. 95

Accessing the remote control panel............................................................................................................95

Viewing reports..................................................................................................................................................95

Conﬁguring supply notiﬁcations from the Embedded Web Server..................................................... 95

Copying printer settings to other printers.................................................................................................. 96

Contents 4

Restoring factory default settings................................................................................................................. 97

Creating a printer control panel PIN.............................................................................................................97

Clearing jams.............................................................................................. 98

Avoiding jams.....................................................................................................................................................98

Identifying jam locations..................................................................................................................................99

Paper jam in the front door...........................................................................................................................100

Paper jam in the rear door............................................................................................................................ 102

Paper jam in the standard bin.......................................................................................................................103

Paper jam in the duplex unit.........................................................................................................................104

Paper jam in trays............................................................................................................................................ 105

Paper jam in the multipurpose feeder........................................................................................................105

Troubleshooting........................................................................................ 107

Understanding the printer messages.........................................................................................................107

Solving printer problems.................................................................................................................................115

Solving print problems................................................................................................................................... 122

Embedded Web Server does not open..................................................................................................... 144

Contacting technical support........................................................................................................................145

Appendix.................................................................................................... 146

Index........................................................................................................... 148

Safety information 5

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

speciﬁed

in the User’s Guide may result in hazardous

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer o using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on

the right side of the tray toward the front of the tray until it clicks into place.

Safety information 6

• Use the handholds located on both sides of the printer to lift it.

• Make sure your ﬁngers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cords. Do not subject the power cords to abrasion or stress. Do not pinch the power cords between objects such as the shelving system and any brackets. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cords regularly for signs of such problems. Remove the power cords from the electrical outlet before inspecting them.

and unplug the power

o,

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

Learning about the printer 7

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Help to set up and use the printer:

• Accessing printer reports

• Accessing the Embedded Web Server

• Installing optional accessories

• Dell instructional videos

• Finding the service tag

• Routine printer maintenance

• Troubleshooting

Scan the Quick Response (QR) code to view product documents.

Initial setup instructions:

• Connecting the printer

Setup documentation—The setup documentation came with the printer.

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

User's Guide and Quick Reference Guide—The guides are available on the Software CD.

For more information, go to

www.dell.com/support/manuals.

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Help using the printer software Help for Microsoft® Windows® or Macintosh

operating systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 8

What are you looking for? Find it here

The latest supplemental information, updates, and technical support:

• Documentation

• Driver downloads

• Product upgrades

• Service call and repair information

• Order status

• Live chat support

• E‑mail support

• Voice support

• Software and Drivers—Certiﬁed drivers for your printer

and installers for Dell printer software

• Readme ﬁles—Last‑minute technical changes, or

advanced technical reference materials for experienced users or technicians

• Supplies and accessories for your printer

• Replacement cartridges

www.dell.com/support/printers

Notes:

• Support contact information for your country or

region is found on the support Web site.

• Documentation came with the printer and is

available on the Software CD.

Have the following information ready when you contact technical support:

• Service tag

• Express service code

Note: The service tag and express service code appear on labels on the printer.

Software CD

www.dell.com/printers

You can purchase printer supplies online, by telephone, or in select retail stores.

• Safety information for preparing to operate your printer

Product Information Guide

• Regulatory information

• Warranty information

Notes:

• The Product Information Guide may not be

available in your country or region.

• Documentation came with the printer and is

available on the Software CD.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any hardware options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure

Committee 156 standard.

airﬂow

• Provide a ﬂat, sturdy, and stable surface.

in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Learning about the printer 9

• Keep the printer:

– Clean, dry, and free of dust.

– Away from stray staples and paper clips.

– Away from the direct airﬂow of air conditioners, heaters, or ventilators.

– Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid

Ambient temperature 16 to 32°C (60 to 90°F)

Storage temperature ‑20 to 40°C (‑4 to 104°F)

ﬂuctuations.

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Right side 110 mm (4.33 in.)

2 Front 305 mm (12 in.)

3 Left side 65 mm (2.56 in.)

4 Rear 100 mm (3.94 in.)

5 Top 30 5 m m (1 2 i n. )

Printer conﬁgurations

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

You can conﬁgure your printer by adding one optional 550‑sheet tray or two optional 250‑sheet trays. For more information, see

“Installing optional trays” on page 16.

Learning about the printer 10

1 Printer control panel

2 Paper stop

3 Standard bin

4 Front door release button

5 Controller board access door

6 Standard 250‑sheet tray

7 Optional 250‑ or 550‑sheet tray

8 100‑sheet multipurpose feeder

9 Front door

Using the control panel

Learning about the printer 11

Use the To

1 Display View the printer status and messages.

Set up and operate the printer.

2 Left arrow button Scroll to the left.

3 Select button Select menu options.

Save settings.

4 Up arrow button Scroll up.

5 Right arrow button Scroll to the right.

6 Keypad Enter numbers, letters, or symbols.

7 Sleep button Enable Sleep mode or Hibernate mode.

The following actions wake the printer from Sleep mode:

• Pressing any hard button

• Sending a print job from the computer

• Performing a power‑on reset using the main power switch

The following actions wake the printer from Hibernate mode:

• Pressing the Sleep button until the printer wakes

• Performing a power‑on reset using the main power switch

8 Stop or cancel button Stop all printer activities.

9 Back button Return to the previous screen.

10 Down arrow button Scroll down.

11 Home button Go to the home screen.

12 Indicator light Check the status of the printer.

Understanding the status of the sleep button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

O The printer is o, idle or in Ready state.

Solid yellow The printer is in Sleep mode.

Blinking yellow The printer is entering or waking from Hibernate mode.

Learning about the printer 12

Sleep button light Printer status

Blinking yellow for 0.1 second, then goes completely o for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely even when you are not physically near the printer.

conﬁgure

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then ﬁnding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address ﬁeld.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

printer settings

Additional printer setup 13

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

Available internal options

• Flash memory

– Fonts

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

or memory devices sometime after setting up the printer, then turn the printer cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

and unplug the power

o,

1 Open the controller board access door.

2 Locate the memory card connector.

Warning—Potential Damage: Controller board electronic components are easily damaged by static

electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

Additional printer setup 14

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Access the controller board.

For more information, see

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

“Accessing the controller board” on page 13.

Additional printer setup 15

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

4 Push the card ﬁrmly into place as shown in the illustration.

Additional printer setup 16

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the controller board.

Note: The entire length of the connector on the card must touch and be ﬂush against the controller board.

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually

add the options in the printer driver to make them available for print jobs. For more information, see

“Adding available options in the print driver” on page 19.

Installing hardware options

Installing optional trays

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware

and unplug the power

o,

1 Turn o the printer using the power switch, and then unplug the power cord from the electrical outlet.

2 Unpack the tray, and then remove any packing material.

3 Remove the tray from the base.

4 Remove any packing material from inside the tray.

5 Insert the tray into the base.

6 Place the tray near the printer.

Additional printer setup 17

7 Align the printer with the tray, and then slowly lower the printer into place.

8 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the

printer.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs. For more information, see

“Adding available options in the print driver” on page 19.

Attaching cables

Connect the printer to the computer using a USB or parallel cable, or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate parallel cable with the parallel port

• The appropriate Ethernet cable with the Ethernet port

Additional printer setup 18

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing. Loss of data or a malfunction can occur.

Use the To

1 USB port Attach an optional wireless network adapter.

2 USB printer port Connect the printer to a computer.

3 Ethernet port Connect the printer to a network.

4 Parallel port Connect the printer to a computer.

5 Power switch Turn on or turn o the printer.

6 Printer power cord socket Connect the printer to an electrical outlet.

7 Security slot Attach a lock that will secure the printer in place.

Setting up the printer software

Installing the printer

1 Obtain a copy of the software installer package.

2 Run the installer, and then follow the instructions on the computer screen.

3 For Macintosh users, add the printer.

Note: Obtain the printer IP address from the TCP/IP section in the Network/Ports menu.

Additional printer setup 19

Adding available options in the print driver

For Windows users

1 Open the printers folder.

2 Select the printer you want to update, and then do the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

3 Navigate to the Conﬁguration tab, and then select Update Now ‑ Ask Printer.

4 Apply the changes.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer, and t hen s el ect Options & Supplies.

2 Navigate to the list of hardware options, and then add any installed options.

3 Apply the changes.

Networking

Notes:

• Purchase a wireless network adapter before setting up the printer on a wireless network. To install the

wireless network adapter, see the instruction sheet that came with the adapter.

• A Service Set Identiﬁer (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP),

Wi-Fi Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To conﬁgure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

Additional printer setup 20

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are four basic options for Security Method:

– WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certiﬁcates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless

utility of the computer network adapter, and then look for the network name. If you cannot ﬁnd the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

– To ﬁnd the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation

that came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Additional printer setup 21

Connecting the printer to a wireless network using Wi‑Fi Protected Setup

Before connecting the printer to a wireless network, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certiﬁed or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter is installed on your printer and is working properly. For more information, see

the instruction sheet that came with the adapter.

Using the Push Button Conﬁguration Method

From the control panel, navigate to:

> Settings > > Networks/Ports > > Network [x] > > Network [x] Setup > > Wireless

> Wireless Connection Setup > > Wi‑Fi Protected Setup > > Start Push Button Method

2 Follow the instructions on the printer display.

Using the Personal Identiﬁcation Number (PIN) Method

From the control panel, navigate to:

> Settings > > Networks/Ports > > Network [x] > > Network [x] Setup > > Wireless

> Wireless Connection Setup > > Wi‑Fi Protected Setup > > Start PIN Method >

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address ﬁeld.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are accessing a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access

point.

5 Enter the eight‑digit PIN, and then save the setting.

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with your wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the printer control panel. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Additional printer setup 22

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID.

4 Click Submit.

5 Turn o the printer, and then disconnect the Ethernet cable. Then wait for at least ﬁve seconds, and then

turn the printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is Connected.

Verifying printer setup

Printing a menu settings page

Print a menu settings page to view the current menu settings and to verify if the printer options are installed correctly.

From the printer control panel, navigate to:

> Settings > Reports > > Menu Settings Page >

Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings. Settings saved from the menus replace the factory default settings as user default settings. A user default setting remains in eect until you access the menu again, select another value, and save it.

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing conﬁguration.

1 From the printer control panel, navigate to:

> Settings > Reports > > Network Setup Page >

Note: If an optional internal print server is installed, then Print Network [x] Setup Page appears.

2 Check the ﬁrst section of the network setup page, and conﬁrm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult your system support person for a solution, and then print another network setup page.

Loading paper and specialty media 23

Loading paper and specialty media

The selection and handling of paper and specialty media can information, see

“Avoiding jams” on page 98 and “Paper and specialty media guide” on page 34.

how reliably documents print. For more

aect

Setting the paper size and type

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Paper Size/Type >

2 Press the up or down arrow button to select the tray or feeder, and then press .

3 Press the up or down arrow button to select the paper size, and then press .

4 Press the up or down arrow button to select the paper type, and then press to change the settings.

Conﬁguring Universal paper settings

The Universal paper size is a user‑ printer menus.

Notes:

deﬁned

setting that lets you print on paper sizes that are not preset in the

• The smallest Universal paper size is 76 x 127 mm (3 x 5 inches), and is supported only from the

multipurpose feeder.

• The largest Universal paper size is 216 x 355.6 mm (8.5 x 14 inches), and is supported from all paper

sources.

1 From the control panel, navigate to:

> Settings > > Paper Menu > > Universal Setup > > Units of Measure > > select a

unit of measure >

2 Select Portrait Width or Portrait Height, and then press .

3 Press the left or right arrow button to change the setting, and then press .

Using the standard bin and paper stop

The standard bin holds up to 150 sheets of 75‑g/m2 (20‑lb) paper. It collects prints facedown. The standard bin includes a paper stop that keeps paper from sliding out the front of the bin as it stacks.

Loading paper and specialty media 24

To open the paper stop, pull it so that it ﬂips forward.

Note: Close the paper stop when moving the printer to another location.

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Pull out the tray completely.

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may

cause a jam.

Loading paper and specialty media 25

2 Squeeze and then slide the width guide tab to the correct position for the size of the paper you are loading.

3 Squeeze and then slide the length guide tab to the correct position for the size of the paper you are loading.

Notes:

• For some paper sizes like letter, legal, and A4, squeeze and slide the length guide tab backward to

accommodate their length.

• If you are loading A6-size paper in the standard tray, then squeeze and then slide the length guide

tab toward the center of the tray to the A6‑size position.

• Make sure the width and length guides are aligned with the paper size indicators on the bottom of

the tray.

Loading paper and specialty media 26

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

5 Load the paper stack.

Notes:

• Load with the printable side facedown when using recycled or preprinted paper.

• Load prepunched paper with the holes on the top edge toward the front of the tray.

Loading paper and specialty media 27

• Load letterhead facedown, with the top edge of the sheet toward the front of the tray. For two‑sided

printing, load letterhead faceup with the bottom edge of the sheet toward the front of the tray.

• Make sure the paper is below the maximum paper

indicator located on the side of the width guide.

ﬁll

6 Insert the tray.

7 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper

loaded in the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading paper and specialty media 28

Loading the multipurpose feeder

Use the multipurpose feeder when printing on stock, transparencies, and envelopes. You can also use it for single‑page print jobs on letterhead.

1 Open the multipurpose feeder.

a Pull the multipurpose feeder extender.

dierent

paper sizes and types or specialty media, such as card

b Pull the extender gently so that the multipurpose feeder is fully extended and open.

Loading paper and specialty media 29

2 Squeeze the tab on the left width guide, and then move the guides for the paper you are loading.

3 Prepare the paper or specialty media for loading.

• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

• Hold transparencies by the edges. Flex the stack of transparencies back and forth to loosen them, and

then fan them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

• Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on

a level surface.

4 Load the paper or specialty media.

Loading paper and specialty media 30

Notes:

• Do not force paper or specialty media into the multipurpose feeder.

• Make sure the paper or specialty media is below the maximum paper ﬁll indicator located on the

paper guides.

Overﬁlling

may cause paper jams.

• Load paper, transparencies, and card stock with the recommended printable side faceup and the top

edge entering the printer ﬁrst. For more information on loading transparencies, see the packaging that the transparencies came in.

Note: When loading A6‑size paper, make sure the multipurpose feeder extender rests lightly against the edge of the paper so that the last few sheets of paper remain in place.

Loading paper and specialty media 31

• Load letterhead faceup with the top edge entering the printer

letterhead facedown with the bottom edge entering the printer

• Load envelopes with the ﬂap on the left side facedown.

For two‑sided (duplex) printing, load

ﬁrst.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

5 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper or

specialty media loaded in the multipurpose feeder.

Loading paper and specialty media 32

Linking and unlinking trays

1 Open a Web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the control panel in the TCP/IP section under the Network/Ports menu.

The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the paper size and type settings for the trays you are linking.

• To link trays, make sure the paper size and type for the tray match that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.

4 Click Submit.

Note: You can also change the paper size and type settings using the control panel. For more information,

“Setting the paper size and type” on page 23.

see

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the if settings are not properly conﬁgured.

speciﬁed

paper type. Printing issues may occur

Assigning a custom paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears

as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑deﬁned custom names.

4 Click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Types

2 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑deﬁned custom names.

Loading paper and specialty media 33

3 Press .

Paper and specialty media guide 34

Paper and specialty media guide

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics aect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer trays can automatically feed paper weights up to 90‑g/m2 (24‑lb) bond grain long paper. The

multipurpose feeder can automatically feed paper weights up to 163‑g/m

lighter than 60 g/m 75‑g/m to use 90 g/m

(20‑lb) bond grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommended

(24 lb) or heavier paper.

(16 lb) might not be

enough to feed properly, causing jams. For best performance, use

sti

(43‑lb) bond grain long paper. Paper

Note: Two‑sided printing is supported only for 60–90‑g/m

(16–24‑lb) bond paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly aects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheeld points; however, smoothness between 150 and 250 Sheeld points produces the best print quality.

Moisture content

The amount of moisture in paper aects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time to several days if the storage or transportation environment is very environment. Thick paper may also require a longer conditioning period.

dierent

from the printer

Grain direction

Grain refers to the alignment of the paper ﬁbers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–90‑g/m

(16–24‑lb) bond paper, grain long paper is recommended.

Paper and specialty media guide 35

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing ﬁbers such as cotton can negatively aect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,

carbonless copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be aected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) less than ±2.5 mm

(±0.10 inch), such as optical character recognition (OCR) forms

In some cases, registration can be adjusted with a software application to successfully print on these forms:

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple‑part forms or documents

(16 lb)

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually

indicated on the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are

speciﬁcally

designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

• Use only forms and letterhead printed using an oset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not aected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

(16 to 24 lb) weight paper.

Paper and specialty media guide 36

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Using recycled paper and other

Recycled oce paper produced speciﬁcally for use in laser (electrophotographic) printers may be used in your printer. However, no blanket statement can be made that all recycled paper will feed well.

Generally, the following property guidelines apply to recycled paper.

oce

papers

• Amount of post-consumer waste (We test up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper

stiness

means optimum feeding through the printer.

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheeld units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also

moves through the printer)

inﬂuences

the mechanics of how the paper behaves as it

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

aects

the degree

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be aected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (±

0.9 in.), such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

• Multiple part forms or documents

(16 lb)

Paper and specialty media guide 37

Using specialty media

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can signiﬁcantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may signiﬁcantly aect the print quality and cause jams

or other paper handling problems.

• Check with the manufacturer or vendor to ensure that the card stock can withstand temperatures up to

240°C (464°F) without releasing hazardous emissions.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting

introduces semi‑liquid and volatile components into the printer.

• Use grain short card stock when possible.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed speciﬁcally for laser printers. Check with the manufacturer or vendor to ensure

that the envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For best performance, use envelopes made from 90‑g/m

envelopes must not exceed 70‑g/m

(20‑lb bond) weight.

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that:

– Have excessive curl or twist

– Are stuck together or damaged in any way

– Have windows, holes, perforations, cutouts, or embossing

– Have metal clasps, string ties, or folding bars

– Have an interlocking design

– Have postage stamps attached

– Have any exposed adhesive when the

is in the sealed or closed position

ﬂap

– Have bent corners

– Have rough, cockle, or laid ﬁnishes

• Adjust the width guides to ﬁt the width of the envelopes.

(24‑lb bond) paper or 25% cotton. All‑cotton

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Paper and specialty media guide 38

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and two‑sided labels are not supported.

When printing on labels:

• Use labels designed speciﬁcally for laser printers. Check with the manufacturer or vendor to verify that:

– The labels can withstand temperatures up to 240°C (464°F) without sealing, excessive curling, wrinkling,

or releasing hazardous emissions.

– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 172‑kPa (25‑psi) pressure

without delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel o during printing, resulting in a jam. Partial

sheets also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 inch) of the edge of the label, of the perforations, or between die‑cuts of the

label.

• Make sure the adhesive backing does not reach to the edge of the sheet. Zone coating of the adhesive

should be at least 1 mm (0.04 inch) away from edges. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, then remove a 2‑mm (0.08‑inch) strip on the leading and

driver edge, and then use a non‑oozing adhesive.

• Portrait orientation is recommended, especially when printing bar codes.

Tips on using letterhead

• Use letterhead designed speciﬁcally for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, ﬂex, fan, and straighten the stack to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead. For information on how to load letterhead, see:

– “Loading trays” on page 24

– “Loading the multipurpose feeder” on page 28

Tips on using transparencies

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray, or the multipurpose feeder.

• Use transparencies designed speciﬁcally for laser printers. Transparencies must be able to withstand

temperatures up to 185°C (365°F) without melting, discoloring, osetting, or releasing hazardous emissions.

Note: If the transparency weight is set to Heavy and the transparency texture is set to Rough in the Paper menu, then transparencies can be printed at a temperature up to 195°C (383°F).

• Avoid getting ﬁngerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, ﬂex, fan, and straighten the stack to prevent sheets from sticking together.

Paper and specialty media guide 39

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent.

Most label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the ﬂoor.

• Store individual packages on a ﬂat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and

wrapper help keep the paper clean, dry, and

ﬂat.

Supported paper sizes, types, and weights

Supported paper sizes

Paper size Standard tray Optional 250‑ or

550‑sheet tray

210 x 297 mm (8.3 x 11.7 in.)

148 x 210 mm (5.8 x 8.3 in.)

105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Oﬁcio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is speciﬁed by the software

application.

Universal is supported in the standard tray only if the paper size is at least 105 x 148 mm (4.1 x 5.8 in.). Universal is supported in the optional 250- or 550-sheet tray only if the paper size is at least 148 x 210 mm (5.8 x 8.3 in.). Universal is supported in duplex mode only if the width is at least 210 mm (8.3 in.) and the length is at least 279 mm (11 in.). The smallest supported Universal size is supported only in the multipurpose feeder.

X X

Multipurpose feeder Duplex mode

Paper and specialty media guide 40

Paper size Standard tray Optional 250‑ or

550‑sheet tray

Folio

216 x 330 mm (8.5 x 13 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Universal

1, 2

76.2 x 127 mm (3 x 5 in.) up to 216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

XX X

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

Multipurpose feeder Duplex mode

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

229 x 356 mm (9 x 14 in.)

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is speciﬁed by the software

application.

Supported paper types and weights

Notes:

• The standard tray supports 60–90‑g/m

• The optional tray supports 60–120‑g/m

• The multipurpose feeder supports 60–163‑g/m

Paper type 250‑ or 550‑sheet tray Multipurpose feeder Duplex mode

Plain paper

(16–24‑lb) paper weights.

(16–32‑lb) paper weights.

(16–43‑lb) paper weights.

Card stock X X

Paper and specialty media guide 41

Paper type 250‑ or 550‑sheet tray Multipurpose feeder Duplex mode

Transparencies

Recycled

Glossy paper X X X

Paper labels

Vinyl labels X X X

Bond

Envelope X X

Rough envelope X

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

Rough/Cotton X

Custom Type [x]

One‑sided paper labels designed for laser printers are supported for occasional use. Print only 20 or fewer pages

of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Bond and Heavy Paper are supported in duplex mode up to 90‑g/m2 (24‑lb) paper weight.

Printing 42

Printing

Printing a document

Printing from a computer

Note: For specialty media such as labels, card stock, and envelopes, set the paper size and type in the

printer before sending the print job.

1 With a document open, click File > Print.

2 If necessary, adjust the settings.

3 Send the print job.

Printing held jobs

1 With a document open, select File > Print.

2 Select the printer, and then do the following:

• For Windows users, click Properties or Preferences, and then click Print and Hold.

• For Macintosh users, select Print and Hold.

3 Select the print job type.

4 If necessary, assign a user name.

5 Send the print job.

6 From the printer home screen, select Held Jobs.

Note: The Change Options setting is not available for the Held Jobs function.

7 Send the print job.

Adjusting toner darkness

Using the Embedded Web Server

Open a Web browser, and then type the IP address of the printer in the address

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears

as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

ﬁeld.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness, and then click Submit.

Printing 43

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Print Settings > > Quality Menu > > Toner Darkness

2 Adjust the toner darkness, and then press .

Printing from a mobile device

Note: Make sure that the printer and mobile device share the same wireless network. For information on

conﬁguring

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 4.4 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Note: Before printing, make sure that the Mopria Print Service is enabled.

the wireless settings of your mobile device, see the documentation that came with the device.

1 From the home screen of your mobile device, launch a compatible application.

2 Tap Print, and then select the printer.

3 Send the print job.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a mobile printing service that allows enabled applications on mobile devices to print to any Google Cloud Print‑ready printer.

1 From the home screen of your mobile device, launch an enabled application.

2 Tap Print, and then select the printer.

3 Send the print job.

Printing from a mobile device using AirPrint

AirPrintTM is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Note: This application is supported only in some Apple devices.

1 From the home screen of your mobile device, launch a compatible application.

2 Select an item to print, and then tap the share icon.

3 Tap Print, and then select the printer.

4 Send the print job.

Printing 44

Printing from a mobile device using Dell Document Hub

1 From Google Play, download the Dell Document Hub application.

2 From the home screen of your mobile device, tap .

3 Select the item to print.

4 Tap Print.

Printing information pages

Printing a font sample list

1 From the printer control panel, navigate to:

> Settings > > Reports > > Print Fonts

2 Press the up or down arrow button to select the font setting.

3 Press .

Note: The PPDS fonts appear only when the PPDS data stream is activated.

Printing a directory list

From the control panel, navigate to:

> Settings > Reports > > Print Directory >

Note: The Print Directory menu item appears only when an optional ﬂash memory card is installed.

Canceling a print job

Canceling a print job from the printer control panel

From the printer control panel, press > .

Canceling a print job from the computer

1 Depending on the operating system, do either of the following:

• Open the printers folder, and then select your printer.

• From the System Preferences in the Apple menu, navigate to your printer.

2 Select the print job to cancel.

Understanding the printer menus 45

Understanding the printer menus

Menus list

Paper Menu Reports Network/Ports

Default Source Paper Size/Type Conﬁgure MP Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Universal Setup

Security Settings Help

Conﬁdential Print Security Audit Log Set Date and Time

Depending on the printer setup, this menu item appears as Network Setup Page or Network [x] Setup Page.

Depending on the printer setup, this menu item appears as Standard Network or Network [x].

Menu Settings Page Device Statistics

Network Setup Page Print Fonts Print Directory Print Demo Asset Report Event Log Summary

General Settings Print Settings

Active NIC

Standard Network Standard USB Standard Parallel SMTP Setup

Print All Guides Print Quality Printing Guide Media Guide Print Defects Guide Menu Map Information Guide Connection Guide Moving Guide Supplies Guide

Paper menu

Default Source menu

Use To

Default Source

Tray [ x ] Multipurpose Feeder Manual Paper Manual Envelope

Set a default paper source for all print jobs.

Notes:

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, set

Multipurpose Feeder to appear as a menu setting.

Conﬁgure

MP to Cassette for

Understanding the printer menus 46

Paper Size/Type menu

Use To

Tray [x] Size

A4 A5 A6 JIS B5 Letter Legal Executive Oﬁcio (Mexico) Folio Statement Universal

Tray [x] Type

Plain Paper Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Specify the paper size loaded in each tray.

Notes:

• Letter is the U.S. factory default setting. A4 is the international

factory default setting.

• The A6 paper size is supported only in Tray 1 and in the

multipurpose feeder.

Specify the type of paper loaded in each tray.

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type [x]

is the factory default setting for all other trays.

• If available, a user‑deﬁned name appears instead of Custom Type

[x].

• Use this menu to

conﬁgure

automatic tray linking.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 47

Use To

Multipurpose Feeder Size

A4 A5 A6 JIS B5 Letter Legal Executive

(Mexico)

Oﬁcio Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Multipurpose Feeder Type

Plain Paper Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Specify the paper size loaded in the multipurpose feeder.

Notes:

• Letter is the U.S. factory default setting. A4 is the international

factory default setting.

• From the Paper menu, set Conﬁgure MP to Cassette for

Multipurpose Feeder Size to appear as a menu.

• The multipurpose feeder does not automatically detect paper size.

Make sure to set the paper size value.

Specify paper type loaded in the multipurpose feeder.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Conﬁgure MP to Cassette for

Multipurpose Feeder Type to appear as a menu.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 48

Use To

Manual Paper Size

A4 A5 A6 JIS B5 Letter Legal Executive

(Mexico)

Oﬁcio Folio Statement Universal

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Specify the paper size being manually loaded.

Note: Letter is the U.S. factory default setting. A4 is the international factory default setting.

Specify the paper type being manually loaded.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Conﬁgure MP to Manual for Manual

Paper Type to appear as a menu.

Manual Envelope Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Manual Envelope Type

Envelope Rough Envelope Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the envelope size being manually loaded.

Note: 10 Envelope is the U.S. factory default setting. DL Envelope is the international factory default setting.

Specify the envelope type being manually loaded.

Note: Envelope is the factory default setting.

Understanding the printer menus 49

Conﬁgure MP menu

Use To

Conﬁgure MP

Cassette Manual First

Substitute Size menu

Use To

Substitute Size

O Statement/A5 Letter/A4 All Listed

Determine when the printer selects paper from the multipurpose feeder.

Notes:

• Cassette is the factory default setting. Cassette conﬁgures the

multipurpose feeder as the default paper source.

• Manual sets the multipurpose feeder only for manual‑feed print jobs.

• First sets the multipurpose feeder as the primary paper source

regardless of settings.

Substitute a speciﬁed paper size if the requested paper size is not available.

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• O indicates that no size substitutions are allowed.

• Setting a size substitution lets the print job continue without Change

Paper appearing.

Paper Texture menu

Use To

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Transparency Texture

Smooth Normal Rough

Recycled Texture

Smooth Normal Rough

Specify the relative texture of the plain paper loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the card stock loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if card stock is supported.

Specify the relative texture of the transparencies loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the recycled paper loaded.

Note: Normal is the factory default setting.

Understanding the printer menus 50

Use To

Labels Texture

Smooth Normal Rough

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Rough Envelope Texture

Rough

Letterhead Texture

Smooth Normal Rough

Preprinted Texture

Smooth Normal Rough

Specify the relative texture of the labels loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the bond paper loaded.

Note: Rough is the factory default setting.

Specify the relative texture of the envelopes loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the rough envelopes loaded.

Specify the relative texture of the letterhead loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the preprinted paper loaded.

Note: Normal is the factory default setting.

Colored Texture

Smooth Normal Rough

Light Texture

Smooth Normal Rough

Heavy Texture

Smooth Normal Rough

Rough/Cotton Texture

Rough

Custom [x] Texture

Smooth Normal Rough

Specify the relative texture of the colored paper loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the paper loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the paper loaded.

Note: Normal is the factory default setting.

Specify the relative texture of the cotton paper loaded.

Specify the relative texture of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if the custom type is supported.

Understanding the printer menus 51

Paper Weight menu

Use To

Plain Weight

Light Normal Heavy

Card Stock Weight

Light Normal Heavy

Transparency Weight

Light Normal Heavy

Recycled Weight

Light Normal Heavy

Labels Weight

Light Normal Heavy

Specify the relative weight of the plain paper loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the card stock loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the transparencies loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the recycled paper loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the labels loaded.

Note: Normal is the factory default setting.

Bond Weight

Light Normal Heavy

Envelope Weight

Light Normal Heavy

Rough Envelope Weight

Light Normal Heavy

Letterhead Weight

Light Normal Heavy

Preprinted Weight

Light Normal Heavy

Specify the relative weight of the bond paper loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the envelope loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the rough envelope loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the letterhead loaded.

Note: Normal is the factory default setting.

Specify the relative weight of the preprinted paper loaded.

Note: Normal is the factory default setting.

Understanding the printer menus 52

Use To

Colored Weight

Light Normal Heavy

Light Weight

Light

Heavy Weight

Heavy

Rough/Cotton Weight

Light Normal Heavy

Custom [x] Weight

Light Normal Heavy

Paper Loading menu

Specify the relative weight of the colored paper loaded.

Note: Normal is the factory default setting.

Specify that the weight of the paper loaded is light.

Specify that the weight of the paper loaded is heavy.

Specify the relative weight of the cotton or rough paper loaded.

Note: Heavy is the factory default setting.

Specify the relative weight of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only when the custom type is supported.

Use To

Recycled Loading

Duplex O

Bond Loading

Duplex O

Letterhead Loading

Duplex O

Preprinted Loading

Duplex O

Colored Loading

Duplex O

Notes:

Determine and set two‑sided printing for all print jobs that specify Recycled as the paper type.

Determine and set two‑sided printing for all print jobs that specify Bond as the paper type.

Determine and set two‑sided printing for all print jobs that specify Letterhead as the paper type.

Determine and set two‑sided printing for all print jobs that specify Preprinted as the paper type.

Determine and set two‑sided printing for all print jobs that specify Colored as the paper type.

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• O is the factory default setting for all the menus.

Understanding the printer menus 53

Use To

Light Loading

Duplex O

Heavy Loading

Duplex O

Custom [x] Loading

Duplex O

Notes:

Determine and set two‑sided printing for all print jobs that specify Light as the paper type.

Determine and set two‑sided printing for all print jobs that specify Heavy as the paper type.

Determine and set two‑sided printing for all print jobs that specify Custom [x] as the paper type.

Note: Custom [x] Loading is available only if the custom type is supported.

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• O is the factory default setting for all the menus.

Custom Types menu

Use To

Custom Type [x]

Paper Card Stock Transparency Rough/Cotton Labels Envelope

Recycled

Paper Card Stock Transparency Rough/Cotton Labels Envelope

Associate a paper or specialty media type with a factory default custom type name or a user‑deﬁned custom name created from the Embedded Web Server.

Notes:

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

Specify a paper type when Recycled is selected in other menus.

Notes:

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

Universal Setup menu

Use To

Units of Measure

Inches Millimeters

multipurpose feeder in order to print from that source.

Identify the units of measure.

Notes:

• Inches is the US factory default setting.

• Millimeters is the international factory default setting.

Understanding the printer menus 54

Use To

Portrait Width

3–8.5 inches 76–216 mm

Portrait Height

3–14.17 inches 76–360 mm

Feed Direction

Short Edge Long Edge

Set the portrait width.

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 8.5 inches is the US factory default setting. You can increase

the width in 0.01‑inch increments.

• 216 mm is the international factory default setting. You can

increase the width in 1‑mm increments.

Set the portrait height.

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 14 inches is the US factory default setting. You can increase the

height in 0.01‑inch increments.

• 356 mm is the international factory default setting. You can

increase the height in 1‑mm increments.

Specify the feed direction if the paper can be loaded in either direction.

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only when the longest edge is shorter than

the maximum width supported in the tray.

Reports menu

Use To

Menu Settings Page Print a report containing information about the paper loaded in trays,

installed memory, total page count, alarms, timeouts, control panel language, TCP/IP address, status of supplies, status of the network connection, and other information.

Device Statistics Print a report containing printer statistics, such as supply information and

details about printed pages.

Network Setup Page Print a report containing information about the network printer settings, such

as the TCP/IP address information.

Note: This menu item appears only in network printers or in printers connected to print servers.

Proﬁles List Print a list of proﬁles stored in the printer.

Note: This menu item appears only when LDSS is enabled.

Understanding the printer menus 55

Use To

Print Fonts

PCL Fonts PostScript Fonts

Print Directory Print a list of all the resources stored in an optional ﬂash memory card.

Print a report of all the fonts available for the printer language currently set in the printer.

Note: A separate list is available for PCL and PostScript emulations.

Notes:

• Job Buer Size must be set to 100%.

• Make sure the optional

working properly.

memory card is installed correctly and

ﬂash

• This menu item appears only when an optional ﬂash memory card is

installed.

Asset Report Print a report containing printer asset information, such as serial number

and model name.

Event Log Summary Print a report containing a summary of all logged events.

Network/Ports menu

The menus in this section only appear in network printers or printers connected to print servers.

Active NIC menu

Use To

Active NIC

Auto [list of available network cards]

Notes:

• Auto is the factory default setting.

• This menu item appears only when an optional network card is installed.

Standard Network or Network [x] menus

Note: Only active ports appear in this menu.

Use To

Energy Ecient Ethernet

Enable Disable

PCL SmartSwitch

On O

Set the printer Ethernet connection to a energy‑saving mode.

Note: Enable is the factory default setting.

Set the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When

printer uses PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language SmartSwitch is set to O.

is used, the printer does not examine incoming data. The

O

speciﬁed

in the Setup menu if PS

Understanding the printer menus 56

Use To

PS SmartSwitch

On O

NPA Mode

O Auto

Network Buer

Auto 3KB to [maximum size allowed]

Set the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When O is used, the printer does not examine incoming data. The

printer uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language speciﬁed in the Setup menu if PCL SmartSwitch is set to

Set the printer to perform the special processing required for bidirectional communication following the conventions deﬁned by the NPA protocol.

Notes:

O.

• Auto is the factory default setting.

• Changing this setting from the control panel, and then exiting the menus

causes the printer to restart. The menu selection is then updated.

Set the size of the network input buer.

Notes:

• Auto is the factory default setting.

• The value can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the

printer, the size of the other link buers, and whether Resource Save is set to On or

O.

• To increase the maximum size range for the Network Buer, disable or

reduce the size of the parallel, serial, and USB

buers.

• Changing this setting from the control panel and then exiting the menus

causes the printer to restart. The menu selection is then updated.

Mac Binary PS

On O Auto

Standard Network Setup OR Network [x] Setup

Reports Network Card TCP/IP IPv6 Wireless AppleTalk

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• O ﬁlters print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

Display and set the printer network settings.

Note: The Wireless menu appears only when the printer is connected to a wireless network.

Understanding the printer menus 57

Reports menu

Use To

Print Setup Page Print a report containing information about the network printer settings, such as the TCP/IP

address.

Network Card menu

Use To

View Card Status

Connected Disconnected

View Card Speed View the speed of an active network card.

Network Address

UAA LAA

Job Timeout

0–255 seconds

View the connection status of the network card.

View the network addresses.

Set the amount of time it takes for a network print job to be canceled.

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value of 1–9 is selected, then the setting is saved as 10.

Banner Page

O On

Enable banner pages.

Note: O is the factory default setting

TCP/IP menu

Note: This menu is available only in network printers or printers connected to print servers.

Use To

Set Hostname Set the host name.

Notes:

• This setting can be changed only from the Embedded Web Server.

• The host name can be up to 15 characters and can be a US‑ASCII or

alphanumeric character, or hyphen.

IP Address View or change the current TCP/IP address.

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto

IP settings to O. It also sets Enable BOOTP and Enable RARP to O on systems that support BOOTP and RARP.

Netmask View or change the current TCP/IP netmask.

Gateway View or change the current TCP/IP gateway.

Understanding the printer menus 58

Use To

Enable DHCP

On O

Enable AutoIP

Ye s No

Enable FTP/TFTP

Ye s No

Enable HTTP Server

Ye s No

WINS Server Address View or change the current WINS server address.

Enable DDNS

Ye s No

Enable mDNS

Ye s No

Specify the DHCP address and parameter assignment.

Note: On is the factory default setting.

Specify the Zero Conﬁguration Networking setting.

Note: Yes is the factory default setting.

Enable the built-in FTP server, which lets you send ﬁles to the printer using File Transfer Protocol.

Note: Yes is the factory default setting.

Enable the built-in Web server (Embedded Web Server). When enabled, the printer can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

View or change the current DDNS setting.

Note: Yes is the factory default setting.

View or change the current mDNS setting.

Note: Yes is the factory default setting.

DNS Server Address View or change the current DNS server address.

Backup DNS Server Address View or change the backup DNS server addresses.

Backup DNS Server Address 2

Backup DNS Server Address 3

Enable HTTPS

Ye s No

View or change the current HTTPS setting.

Note: Yes is the factory default setting.

IPv6 menu

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > IPv6

• Network/Ports > Network [x] > Network [x] Setup > IPv6

Note: This menu is available only in network printers or printers connected to print servers.

Use To

Enable IPv6

On O

These settings can be changed only from the Embedded Web Server.

Enable Internet Protocol Version Six (IPv6) in the printer. IPv6 uses bigger numbers to create IP addresses.

Note: On is the factory default setting.

Understanding the printer menus 59

Use To

Auto Conﬁguration

On O

Set Hostname

Specify whether or not the network adapter accepts the automatic IPv6 address conﬁguration entries provided by a router.

Note: On is the factory default setting.

Set the host name.

Note: The host name is limited to 15 characters, and accepts US‑ASCII, alphanumeric characters and hyphen only.

View Address

View Router Address

Enable DHCPv6

View the current IPv6 addresses.

View the current router address.

Enable DHCPv6 in the printer.

Note: On is the factory default setting.

O

These settings can be changed only from the Embedded Web Server.

Wireless menu

Note: This menu is available only in printer models connected to a wireless network.

Use To

Wi‑Fi Protected Setup (WPS)

Start Push Button Method Start PIN Method

Establish a wireless network and enable network security.

Notes:

• Start Push Button Method connects the printer to a wireless

network by pressing buttons on both the printer and the access point (wireless router) within a given period of time.

• Start PIN Method connects the printer to a wireless network by

using a PIN on the printer and entering it into the wireless settings of the access point.

Enable/Disable WPS Auto‑detection

Enable Disable

Network Mode

Infrastructure

Automatically detect the connection method that an access point with WPS uses—Start Push Button Method or Start PIN Method.

Note: Disable is the factory default setting.

Specify the network mode.

Notes:

Ad hoc

• Ad hoc is the factory default setting. This conﬁgures wireless

connection directly between the printer and a computer.

• Infrastructure lets the printer access a network using an access

point.

Compatibility

802.11b/g

802.11 b/g/n

Choose Network Select an available network for the printer to use.

View Signal Quality View the quality of the wireless connection.

View Security Mode View the encryption method for the wireless network.

Specify the wireless standard for the wireless network.

Note: The 802.11b/g/n is the factory default setting.

Understanding the printer menus 60

AppleTalk menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > AppleTalk

• Network/Ports > Network [x] > Network [x] Setup > AppleTalk

Use To

Activate

Ye s No

View Name Show the assigned AppleTalk name.

View Address Show the assigned AppleTalk address.

Set Zone

[list of zones available on the network]

Enable or disable AppleTalk support.

Note: No is the factory default setting.

Note: The AppleTalk name can be changed only from the Embedded

Web Server.

Note: The AppleTalk address can be changed only from the Embedded Web Server.

Provide a list of AppleTalk zones available on the network.

Note: The default zone for the network is the factory default setting.

Standard USB menu

Use To

PCL SmartSwitch

On O

Set the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

PS SmartSwitch

On O

• On is the factory default setting.

• When set to O, the printer does not examine incoming data. The printer

uses PostScript emulation if the PS SmartSwitch is set to On. It uses the default printer language speciﬁed in the Setup menu if the PS SmartSwitch is set to O.

Set the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to

uses PCL emulation if the PCL SmartSwitch is set to On. It uses the default printer language SmartSwitch is set to

the printer does not examine incoming data. The printer

O,

speciﬁed

O.

in the Setup menu if the PCL

Understanding the printer menus 61

Use To

NPA Mode

On O Auto

USB Buer

Disabled Auto 3K to [maximum size allowed]

Mac Binary PS

On O Auto

Set the printer to perform the special processing required for bidirectional communication following the conventions deﬁned by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then process it appropriately.

• The printer automatically restarts when changing the setting from the

printer control panel. The menu selection is then updated.

Set the size of the USB input buer.

Notes:

• Auto is the factory default setting.

• Disabled turns

o

job

buering.

• The USB buer size value can be changed in 1-KB increments.

• The maximum size allowed depends on the amount of memory in the

printer, the size of the other link set to On or O.

buers,

• To increase the maximum size range for USB

the size of the parallel, serial, and network buers.

and whether Resource Save is

disable or reduce

Buer,

• The printer automatically restarts when the setting is changed from the

printer control panel. The menu selection is then updated.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• On processes raw binary PostScript print jobs.

• O ﬁlters print jobs using the standard protocol.

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the network address information for an external print server.

Note: This menu is available only when the printer is attached to an external print server through the USB port.

Set the netmask information for an external print server.

Note: This menu is available only when the printer is attached to an external print server through the USB port.

Set the gateway information for an external print server.

Note: This menu is available only when the printer is attached to an external print server through the USB port.

Understanding the printer menus 62

Standard Parallel menu

Use To

PCL SmartSwitch

On O

PS SmartSwitch

On O

NPA Mode

On O Auto

Set the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to O, the printer does not examine incoming data. The printer

uses PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language speciﬁed in the Setup menu if PS SmartSwitch is set to O.

Set the printer to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to O, the printer does not examine incoming data. The printer

uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language speciﬁed in the Setup menu if PCL SmartSwitch is set to O.

Set the printer to perform the special processing required for bidirectional communication following the conventions deﬁned by the NPA protocol.

Notes:

• Auto is the factory default setting.

• Changing this setting from the control panel and then exiting the menus

causes the printer to restart. The menu selection is then updated.

Parallel Buer

Disabled Auto 3K to [maximum size allowed]

Advanced Status

On O

Set the size of the parallel input buer.

Notes:

• Auto is the factory default setting.

• Disabled turns

printer hard disk are printed before normal processing resumes.

o

job

buering.

Any print jobs already

buered

on the

• The parallel buer size setting can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the

printer, the size of the other link buers, and whether Resource Save is set to On or

O.

• To increase the maximum size range for the Parallel Buer, disable or

reduce the size of the USB, serial, and network buers.

• Changing this setting from the control panel and then exiting the menus

causes the printer to restart. The menu selection is then updated.

Enable bidirectional communication through the parallel port.

Notes:

• On is the factory default setting.

• O disables parallel port negotiation.

Understanding the printer menus 63

Use To

Protocol

Standard Fastbytes

Honor Init

On O

Parallel Mode 2

On O

Mac Binary PS

On O Auto

Specify the parallel port protocol.

Notes:

• Fastbytes is the factory default setting. It provides compatibility with most

existing parallel ports and is the recommended setting.

• Standard tries to resolve parallel port communication problems.

Determine if the printer honors printer hardware initialization requests from the computer.

Notes:

• O is the factory default setting.

• The computer requests initialization by activating the Init signal from the

parallel port. Many personal computers activate the Init signal each time the computer is turned on.

Determine if the parallel port data is sampled on the leading or trailing edge of a strobe.

Note: On is the factory default setting.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

•

O ﬁlters

print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the network address information for an external print server.

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Set the netmask information for an external print server.

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

Set the gateway information for an external print server.

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

SMTP Setup menu

Use To

Primary SMTP Gateway Specify SMTP server gateway and port information.

Primary SMTP Gateway Port

Secondary SMTP Gateway

Secondary SMTP Gateway Port

Note: 25 is the default SMTP gateway port.

Understanding the printer menus 64

Use To

SMTP Timeout

5–30

Reply Address Specify a reply address of up to 128 characters in the e-mail sent by

Use SSL

Disabled Negotiate Required

Specify the amount of time in seconds before the server stops trying to send an e‑mail.

Note: 30 seconds is the factory default setting.

the printer.

Set the printer to use SSL for increased security when connecting to the SMTP server.

Notes:

• Disabled is the factory default setting.

• When the Negotiate setting is used, the SMTP server

determines if SSL will be used.

SMTP Server Authentication

No authentication required Login/Plain CRAM‑MD5 Digest‑MD5 NTLM Kerberos 5

Device‑Initiated E‑mail

None Use Device SMTP Credentials

Device Userid

Device Password

Specify the type of user authentication required for printing privileges.

Note: “No authentication required” is the factory default setting.

Specify what credentials will be used when communicating to the SMTP server. Some SMTP servers require credentials to send an email.

Notes:

• None is the factory default setting for Device‑Initiated E‑mail.

• Device Userid and Device Password are used to log in to the

SMTP server when Use Device SMTP Credentials is selected.

Security menu

Conﬁdential Print menu

Use To

Max Invalid PIN

O 2–10

Note: O is the factory default setting.

Limit the number of times an invalid PIN can be entered.

Note: Once the limit is reached, the print jobs for that user name and PIN are deleted.

Understanding the printer menus 65

Use To

Conﬁdential Job Expiration

O 1 hour 4 hours 24 hours 1 week

Repeat Job Expiration

O 1 hour 4 hours 24 hours 1 week

Verify Job Expiration

O 1 hour 4 hours 24 hours 1 week

Reserve Job Expiration

O 1 hour 4 hours 24 hours 1 week

Limit the amount of time a conﬁdential print job stays in the printer before it is deleted.

Notes:

• If the Conﬁdential Job Expiration setting is changed while conﬁdential print jobs

reside in the printer RAM, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned o, then all conﬁdential jobs held in the printer RAM are

deleted.

Set a time limit on how long the printer stores print jobs.

Set a time limit on how long the printer stores print jobs needing veriﬁcation.

Set a time limit on how long the printer stores print jobs for printing at a later time.

Note: O is the factory default setting.

Security Audit Log menu

Use To

Delete Log

Delete now Do not delete

Specify whether or not audit logs are deleted.

Note: Delete now is the factory default setting.

Understanding the printer menus 66

Use To

Conﬁgure Log

Enable Audit

Ye s No

Enable Remote Syslog

No Ye s

Remote Syslog Facility

0–23

Severity of events to log

0–7

Specify how and whether or not audit logs are created.

Notes:

• Enable Audit determines if events are recorded in the secure audit log

and remote syslog. No is the factory default setting.

• Enable Remote Syslog determines if logs are sent to a remote server. No

is the factory default setting.

• Remote Syslog Facility determines the value used to send logs to the

remote syslog server. 4 is the factory default setting.

• If the security audit log is activated, then the severity value of each event

is recorded. 4 is the factory default setting.

Set Date and Time menu

Use To

Current Date and Time View the current date and time settings for the printer.

Note: The date and time are set in YYYY‑MM‑DD HH:MM format.

Manually Set Date and Time

[input date/time]

Enter the date and time.

Note: Setting the date and time using this menu automatically sets Enable NTP to O.

Time Zone

[list of time zones]

Automatically observe DST

On O

Enable NTP

On O

Select the time zone.

Note: GMT is the factory default setting.

Set the printer to use the applicable daylight saving time (DST) start and end times associated with the printer Time Zone setting.

Note: On is the factory default setting.

Enable Network Time Protocol, which synchronizes the clocks of devices on a network.

Notes:

• On is the factory default setting.

• Enable NTP is automatically set to O if you manually set the date and

time.

Understanding the printer menus 67

Settings menu

General Settings menu

Use To

Display Language

English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Greek Magyar Turk ce Cesky Simpliﬁed Chinese Traditional Chinese Korean Japanese

Set the language of the text appearing on the display.

Show Supply Estimates

Show estimates Do not show estimates

Eco-Mode

O Energy Energy/Paper Paper

Quiet Mode

O On

Run Initial setup

Ye s No

View the status of supplies.

Minimize the use of energy, paper, or specialty media.

Note: O is the factory default setting.

Minimize the printer noise.

Note: O is the factory default setting.

Run the setup wizard.

Understanding the printer menus 68

Use To

Paper Sizes

US Metric

Home screen customization

Change Language Search Held Jobs Held Jobs

Timeouts

Sleep Mode

Disabled 1–120

Specify the unit of measurement for paper sizes.

Notes:

• US is the factory default setting.

• The country or region you selected during the initial

setup determines the initial setting.

Change the icons that appear on the home screen.

Note: Do not display is the factory default setting.

Set the amount of time in minutes that the printer waits before it goes into a reduced power state after printing.

Notes:

• 20 is the factory default setting.

• Disabled appears only when Energy Conserve is set to

O.

• The maximum amount of time is increased to 240

minutes when Energy Conserve is set to O.

• Lower settings conserve more energy, but may require

longer warm‑up times.

• If the printer is in constant use, then select a high setting

to keep the printer ready to print with minimum warm‑up time.

Timeouts

Print with Display O

Allow printing with display Display on when printing

Timeouts

Hibernate Timeout

Disabled 20 minutes 1‑3 hours 6 hours 1‑3 days 1‑2 weeks 1 month

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate

Timeouts

Screen Timeout

15–300

Print a job with the display turned o.

Note: Display on when printing is the factory default setting.

o

Set the amount of time that the printer waits before it enters Hibernate mode.

Note: 3 days is the factory default setting.

Set the printer to Hibernate mode even if there is an active Ethernet connection.

Note: Do Not Hibernate is the factory default setting.

Set the amount of time in seconds before returning the control panel to a Ready state.

Note: 30 is the factory default setting.

Understanding the printer menus 69

Use To

Timeouts

Print Timeout

Disabled 1–255

Timeouts

Wait Timeout

Disabled 15–65535

Error Recovery

Auto Reboot

Reboot when idle Reboot always Reboot never

Max Auto Reboots

1–20

Set the amount of time in seconds that the printer waits to receive an end‑of‑job message before canceling the job.

Notes:

• 90 is the factory default setting.

• When the timer expires, a partially printed page that is

still in the printer is printed.

• Print Timeout is available only when using PCL

emulation. This setting has no eect on PostScript emulation print jobs.

Set the amount of time in seconds that the printer waits for additional data before it cancels a print job.

Notes:

• 40 is the factory default setting.

• Wait Timeout is available only when the printer is using

PostScript emulation. This setting has no eect on PCL emulation print jobs.

Set the printer to restart when an error occurs.

Notes:

• Reboot always is the factory default setting for Auto

Reboot.

• 2 is the factory default setting for Max Auto Reboots.

• When the same error occurred after a set of automatic

reboots, the printer no longer restarts and shows the error instead.

Print Recovery

Auto Continue

Disabled 5–255 sec

Print Recovery

Jam Recovery

On O Auto

Print Recovery

Jam Assist

On O

Let the printer automatically continue printing from certain oine situations.

Note: Disabled is the factory default setting.

Specify whether the printer reprints jammed pages.

Note: Auto is the factory default setting. The printer reprints jammed pages unless the memory required to hold the pages is needed for other printer tasks.

Set the printer to check automatically for jammed paper.

Note: On is the factory default setting.

Understanding the printer menus 70

Use To

Print Recovery

Page Protect

O On

Press Sleep Button

Do nothing Sleep Hibernate

Press and Hold Sleep Button

Do nothing Sleep Hibernate

Factory Defaults

Do Not Restore Restore Now

Custom Home Message

O IP Address Hostname Contact Name Location Zero Conﬁguration Name Custom Text [x]

Successfully print a page that may not have printed otherwise.

Notes:

• O is the factory default setting. This setting allows

printing of a partial page when there is not enough memory to print the whole page.

• On sets the printer to print the entire page.

Determine how the printer, while in idle state, reacts to a short press of the Sleep button.

Note: Sleep is the factory default setting.

Determine how the printer, while in idle state, reacts to a long press of the Sleep button.

Note: Do nothing is the factory default setting.

Use the printer factory default settings.

Note: Do Not Restore is the factory default setting.

Select a custom home message that appears as an alternating display of the printer status.

Note: O is the factory default setting.

Print Settings

Setup menu

Use To

Printer Language

PCL Emulation PS Emulation

Set the default printer language.

Notes:

• PCL Emulation is the factory default setting.

• PostScript emulation uses a PostScript interpreter for

processing print jobs.

• PCL Emulation uses a PCL interpreter for processing

print jobs.

• Setting a printer language default does not prevent a

software program from sending print jobs that use another printer language.

Understanding the printer menus 71

Use To

Print Area

Normal Whole Page

Download Target

RAM Flash

Set the logical and physical printable area.

Notes:

• Normal is the factory default setting. When attempting to

print data on the non‑printable area deﬁned by the Normal setting, the printer clips the image at the boundary.

• Whole Page allows the image to be moved into the

non‑printable area setting aects only pages printed using a PCL 5 interpreter and has no eect on pages printed using the PCL XL or PostScript interpreter.

Set the storage location for downloads.

Notes:

deﬁned

by the Normal setting. This

• RAM is the factory default setting. Storing downloads in

the RAM is temporary.

• Storing downloads in a

permanent storage. Downloads remain in the ﬂash memory even when the printer is turned

memory places them in

ﬂash

o.

• This menu item appears only when an optional ﬂash

memory is installed.

Resource Save

On O

Specify how the printer handles temporary downloads, such as fonts and macros stored in the RAM, when the printer receives a print job that requires more than the available memory.

Notes:

• O is the factory default setting. O sets the printer to

retain downloads only until memory is needed. Downloads are deleted in order to process print jobs.

• On sets the printer to retain downloads during language

changes and printer resets. If the printer runs out of memory, then Memory Full [38] appears on the printer display, but downloads are not deleted.

Understanding the printer menus 72

Finishing menu

Use To

Sides (Duplex)

1 sided 2 sided

Duplex Binding

Long Edge Short Edge

Copies

1–999

Specify whether two‑sided (duplex) printing is set as the default for all print jobs.

Notes:

• “1 sided” is the factory default setting.

• You can set two‑sided printing from the software program.

For Windows users:

1 Click File > Print.

2 Click Properties, Preferences, Options, or Setup.

For Macintosh users:

1 Choose File > Print.

2 Adjust the settings from the print dialog and pop‑up menus.

Deﬁne the way two‑sided pages are bound and printed.

Notes:

• Long Edge is the factory default setting. Long Edge binds pages along

their long edge (left edge for portrait and top edge for landscape).

• Short Edge binds pages along their short edge (top edge for portrait and

left edge for landscape).

Specify the default number of copies for each print job.

Note: 1 is the factory default setting.

Blank Pages

Do Not Print Print

Collate

(1,1,1) (2,2,2) (1,2,3) (1,2,3)

Separator Sheets

O Between Copies Between Jobs Between Pages

Separator Source

Tray [ x ] Multi‑Purpose Feeder

Specify whether to insert blank pages in a print job.

Note: Do Not Print is the factory default setting.

Stack the pages of a print job in sequence when printing multiple copies.

Note: “(1,2,3) (1,2,3)” is the factory default setting.

Specify whether to insert blank separator sheets.

Notes:

• O is the factory default setting.

• Between Copies inserts a blank sheet between each copy of a print job if

Collate is set to (1,1,1) (2,2,2). If Collate is set to (1,2,3) (1,2,3), then a blank page is inserted between each set of printed pages, such as after all page 2's and after all page 3's.

• Between Jobs inserts a blank sheet between print jobs.

• Between Pages inserts a blank sheet between each page of a print job.

This setting is useful when printing transparencies or when inserting blank pages in a document.

Specify the paper source for separator sheets.

Note: Tray 1 (standard tray) is the factory default setting.

Understanding the printer menus 73

Use To

Paper Saver

O 2‑Up 3‑Up 4‑Up 6‑Up 9‑Up 12‑Up 16‑Up

Paper Saver Ordering

Horizontal Reverse Horizontal Reverse Vertical Vertical

Paper Saver Orientation

Auto Landscape Portrait

Paper Saver Border

None Solid

Print multiple‑page images on one side of a paper.

Notes:

• O is the factory default setting.

• The number selected is the number of page images that will print per

side.

Specify the positioning of multiple‑page images when using Paper Saver.

Notes:

• Horizontal is the factory default setting.

• Positioning depends on the number of page images and whether they

are in portrait or landscape orientation.

Specify the orientation of a multiple‑page document.

Note: Auto is the factory default setting. The printer chooses between portrait and landscape.

Print a border when using Paper Saver.

Note: None is the factory default setting.

Quality menu

Use To

Print Resolution

300 dpi 600 dpi 1200 dpi 1200 Image Q 2400 Image Q

Pixel Boost

O Fonts Horizontally Vertically Both directions

Toner Darkness

1–10

Specify the printed output resolution in dots per inch.

Note: 600 dpi is the factory default setting.

Enable more pixels to print in clusters for clarity, in order to enhance images horizontally or vertically, or to enhance fonts.

Note: O is the factory default setting.

Lighten or darken the printed output.

Notes:

• 8 is the factory default setting.

• Selecting a smaller number can help conserve toner.

Understanding the printer menus 74

Use To

Enhance Fine Lines

On O

Gray Correction

Auto O

Brightness

‑6 to 6

Contrast

0–5

Enable a print mode preferable for ﬁles such as architectural drawings, maps, electrical circuit diagrams, and ﬂow charts.

Notes:

• O is the factory default setting.

• You can set this option from the printer software. For Windows users, click

File > Print, and then click Properties, Preferences, Options, or Setup. For Macintosh users, choose File > Print, and then adjust the settings from the Print dialog and context menus.

• To set this option using the Embedded Web Server, type the network printer

IP address in the Web browser address ﬁeld.

Automatically adjust the contrast enhancement applied to images.

Note: Auto is the factory default setting.

Adjust the printed output either by lightening or darkening it. You can conserve toner by lightening the output.

Note: 0 is the factory default setting.

Adjust the contrast of printed objects.

Note: 0 is the factory default setting.

XPS menu

Use To

Print Error Pages

O On

PostScript menu

Use To

Print PS Error

On O

Lock PS Startup Mode

On O

Print a page containing information on errors, including XML markup errors.

Note: O is the factory default setting.

Print a page containing the PostScript error.

Note: O is the factory default setting.

Disable the SysStart ﬁle.

Note: O is the factory default setting.

Understanding the printer menus 75

Use To

Font Priority

Resident Flash

Establish the font search order.

Notes:

• Resident is the factory default setting.

• This menu item is available only when a formatted ﬂash memory card

is installed and operating properly.

• Make sure the ﬂash memory card is not read/write‑, write‑, or

password‑protected.

• Job Buer Size must not be set to 100%.

Job Accounting menu

Note: This menu item appears only when an optional

Use To

Job Accounting Log

O On

Job Accounting Utilities Print and delete log ﬁles or export them to a ﬂash drive.

Accounting Log Frequency

Daily Weekly Monthly

Determine and set if the printer creates a log of the print jobs it receives.

Note: O is the factory default setting.

Determine and set how often a log ﬁle is created.

Note: Monthly is the factory default setting.

memory card is installed.

ﬂash

Log Action at End of Frequency

None E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Log Near Full Level

O 1–49 for optional

cards

ﬂash

memory

Determine and set how the printer responds when the frequency threshold expires.

Note: None is the factory default setting.

Specify the maximum size of the log ﬁle before the printer executes the Log Action at Near Full.

Note: 5 is the factory default setting.

Understanding the printer menus 76

Use To

Log Action at Near Full

None E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All Logs Delete All But Current

Log Action at Full

None E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All Logs Delete All But Current

Determine and set how the printer responds when the ﬂash memory is nearly full.

Notes:

• None is the factory default setting.

• The value deﬁned in Log Near Full Level determines when this action is

triggered.

Determine and set how the printer responds when ﬂash memory usage reaches the maximum limit (100MB).

Note: None is the factory default setting.

URL to Post Logs Determine and set where the printer posts job accounting logs.

E‑mail Address to Send Logs Specify the e‑mail address to which the device sends job accounting logs.

Log File Preﬁx Specify the preﬁx you want for the log ﬁle name.

Note: The current host name

default log ﬁle preﬁx.

deﬁned

in the TCP/IP menu is used as the

PDF menu

Use To

Scale to Fit

Ye s No

Annotations

Do Not Print Print

Scale page content to ﬁt the selected paper size.

Note: No is the factory default setting.

Print annotations in a PDF.

Note: Do Not Print is the factory default setting.

Understanding the printer menus 77

PCL Emul menu

Use To

Font Source

Resident Download Flash All

Font Name

Courier 10

Symbol Set

10U PC‑8 12U PC‑850

Specify the set of fonts used by the Font Name menu.

Notes:

• Resident is the factory default setting. This shows the factory default

set of fonts downloaded in the RAM.

• Download shows all the fonts downloaded in the RAM.

• Flash shows all fonts resident in that option. The optional ﬂash

memory card must be properly formatted and cannot be read/write‑, write‑, or password‑protected.

• All shows the fonts available to any option.

Identify a speciﬁc font and the option where it is stored.

Note: Courier 10 is the factory default setting. Courier 10 shows the font name, font ID, and the storage location in the printer. The font source abbreviation is R for Resident, F for Flash, and D for Download.

Specify the symbol set for each font name.

Notes:

• 10U PC‑8 is the U.S. factory default setting. 12U PC‑850 is the

international factory default setting.

• A symbol set is a set of alphabetic and numeric characters,

punctuation, and special symbols. Symbol sets support the dierent languages or speciﬁc program, such as math symbols for scientiﬁc text. Only the supported symbol sets are shown.

PCL Emulation Settings

Point Size

1.00–1008.00

PCL Emulation Settings

Pitch

0.08–100

PCL Emulation Settings

Orientation

Portrait Landscape

Change the point size for scalable typographic fonts.

Notes:

• 12 is the factory default setting.

• Point size refers to the height of the characters in the font. One point

equals approximately 0.014 inch.

• Point sizes can be increased or decreased in 0.25‑point increments.

Specify the font pitch for scalable monospaced fonts.

Notes:

• 10 is the factory default setting.

• Pitch refers to the number of ﬁxed‑space characters per inch (cpi).

• Pitch can be increased or decreased in 0.01‑cpi increments.

• For non‑scalable monospaced fonts, the pitch appears on the

display but it cannot be changed.

Specify the orientation of text and graphics on the page.

Notes:

• Portrait is the factory default setting. Portrait prints text and graphics

parallel to the short edge of the page.

• Landscape prints text and graphics parallel to the long edge of the

page.

Understanding the printer menus 78

Use To

PCL Emulation Settings

Lines per Page

1–255

PCL Emulation Settings

A4 Width

198 mm 203 mm

PCL Emulation Settings

Auto CR after LF

On O

PCL Emulation Settings

Auto LF after CR

On O

Specify the number of lines that print on each page.

Notes:

• 60 is the U.S. factory default setting. 64 is the international default

setting.

• The printer sets the amount of space between each line based on

the Lines per Page, Paper Size, and Orientation settings. Select the Paper Size and Orientation you want before setting Lines per Page.

Set the printer to print on A4‑size paper.

Notes:

• 198 mm is the factory default setting.

• The 203‑mm setting sets the width of the page to allow printing of

eighty 10‑pitch characters.

Specify whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command.

Note: O is the factory default setting.

Specify whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command.

Note: O is the factory default setting.

Tra y Renu m ber

Assign Multipurpose Feeder

O None 0–199

Assign Tray [x]

O None 0–199

Assign Manual Paper

O None 0–199

Assign Manual Envelope

O None 0–199

Conﬁgure the printer to work with printer software or programs that use dierent source assignments for trays and feeders.

Notes:

• O is the factory default setting.

• None cannot be selected. It is only displayed when it is selected by

the PCL 5 interpreter. It also ignores the Select Paper Feed command.

• 0–199 allows a custom setting to be assigned.

Understanding the printer menus 79

Use To

Tra y Renu m ber

View Factory Defaults

MPF Default = 8 T1 Default = 1 T2 Default = 4 T3 Default = 5 T4 Default = 20 T5 Default = 21 Env Default = 6 MPaper Default = 2 MEnv Default = 3

Tra y Renu m ber

Restore Defaults

Ye s No

Display the factory default setting assigned to each tray or feeder.

Restore all tray and feeder assignments to their factory default settings.

HTML menu

Use To

Font Name

Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoeﬂer Text Intl CG Times Intl Courier Intl Univers

Joanna MT Letter Gothic Lubalin Graph Marigold MonaLisa Recut Monaco New CenturySbk New York Optima Oxford Palatino StempelGaramond Tay Times TimesNewRoman Univers Zapf Chancery NewSansMTCS NewSansMTCT New SansMTJA NewSansMTKO

Set the default font for HTML documents.

Note: The Times font is used in HTML documents that do not specify a font.

Understanding the printer menus 80

Use To

Font Size

1–255 pt

Scale

1–400%

Orientation

Portrait Landscape

Margin Size

8–255 mm

Backgrounds

Do Not Print Print

Set the default font size for HTML documents.

Notes:

• 12 pt is the factory default setting.

• Font size can be increased in 1‑point increments.

Scale the default font for HTML documents.

Notes:

• 100% is the factory default setting.

• Scaling can be increased in 1% increments.

Set the page orientation for HTML documents.

Note: Portrait is the factory default setting.

Set the page margin for HTML documents.

Notes:

• 19 mm is the factory default setting.

• Margin size can be increased in 1‑mm increments.

Specify whether to print backgrounds on HTML documents.

Note: Print is the factory default setting.

Image menu

Use To

Auto Fit

On O

Invert

On O

Scaling

Anchor Top Left Best Fit Anchor Center Fit Height/Width Fit Height Fit Width

Select the optimal paper size, scaling, and orientation.

Note: On is the factory default setting. It overrides scaling and orientation settings for some images.

Invert bitonal monochrome images.

Notes:

• O is the factory default setting.

• This setting does not apply to GIF or JPEG images.

Scale the image to ﬁt the selected paper size.

Notes:

• Best Fit is the factory default setting.

• When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Understanding the printer menus 81

Use To

Orientation

Portrait Landscape Reverse Portrait Reverse Landscape

Set the image orientation.

Note: Portrait is the factory default setting.

Help menu

The Help menu consists of a series of Help pages that are stored in the printer as PDFs. They contain information about using the printer and performing printing tasks.

English, French, German, and Spanish translations are stored in the printer.

Use To

Print All Guides Print all the guides.

Print Quality Print information about solving print quality issues.

Printing Guide Print information about loading paper and other specialty media.

Media Guide Print a list of the paper sizes supported in trays and feeders.

Print Defects Guide Print information about resolving print defects.

Menu Map Print a list of the printer control panel menus and settings.

Information Guide Print a guide in locating additional information.

Connection Guide Print information about connecting the printer locally (USB) or to a network.

Moving Guide Print instructions for safely moving the printer.

Saving money and the environment 82

Saving money and the environment

Saving paper and toner

Studies show that as much as eighty percent of the carbon footprint of a printer is related to paper usage. You can signiﬁcantly reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both sides of the paper and printing multiple pages on one side of a single sheet of paper.

For information on how you can quickly save paper and energy using one printer setting, see

on page 82.

“Using Eco‑Mode”

Conserving supplies

Use both sides of the paper

If your printer model supports two‑sided printing, then you can control whether print appears on one or two sides of the paper.

Notes:

• Two-sided printing is the default setting in the print driver.

• For a complete list of supported products and countries, go to www.dell.com/support.

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by setting multiple page printing (N‑Up) for the print job.

Check your

Before printing or making multiple copies of a document:

• Use the preview feature to see how the document looks like before you print it.

• Print one copy of the document to check its content and format for accuracy.

draft for accuracy

ﬁrst

Avoid paper jams

Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on

page 98.

Saving energy

Using Eco‑Mode

Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.

1 From the printer control panel, navigate to:

> Settings > > Settings > > General Settings > > Eco‑Mode > > select the setting you

want

Saving money and the environment 83

Use To

O Use the factory default settings for all settings associated with Eco‑Mode. This setting supports

the performance speciﬁcations for your printer.

Energy Reduce energy use, especially when the printer is idle.

Notes:

• Printer engine motors do not start until a job is ready to print. You may notice a short delay

before the ﬁrst page is printed.

• The printer enters Sleep mode after one minute of inactivity.

Energy/Paper Use all the settings associated with Energy and Paper modes.

Plain Paper

• Enable automatic two‑sided (duplex) printing.

• Turn o print log features.

2 Press .

Reducing printer noise

Enable Quiet mode to reduce the printer noise.

1 From the printer control panel, navigate to:

> Settings > > Settings > > General Settings > > Quiet Mode >

2 Select a setting.

Use To

On Reduce printer noise.

Notes:

• Print jobs process at a reduced speed.

• Printer engine motors do not start until a

document is ready to print. There is a short delay before the ﬁrst page is printed.

• The alarm control and cartridge alarm sounds are

turned o.

• The printer ignores the Advance Start command.

O Use factory default settings.

Note: This setting supports the performance speciﬁcations of the printer.

3 Press .

Saving money and the environment 84

Adjusting Sleep Mode

1 From the printer control panel, navigate to:

> Settings > > Settings > > General Settings > > Timeouts > > Sleep Mode >

2 Set the time that the printer stays idle before it enters Sleep Mode.

3 Apply the changes.

Using Hibernate mode

Hibernate is an ultra‑low‑power saving mode.

Notes:

• Three days is the default amount of time before the printer enters Hibernate mode.

• Make sure to wake the printer from Hibernate mode before sending a print job. A hard reset or a long

press of the Sleep button wakes the printer from Hibernate mode.

• If the printer is in Hibernate mode, then the Embedded Web Server is disabled.

1 From the control panel, navigate to:

> Settings > > Settings > > General Settings >

2 Select Press Sleep Button or Press and Hold Sleep Button, and then press .

3 Press Hibernate > .

Adjusting the brightness of the printer display

To save energy, or if you have trouble reading the display, adjust its brightness settings.

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears

as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > General Settings.

3 In the Screen Brightness ﬁeld, enter the brightness percentage you want for the display.

4 Click Submit.

Saving money and the environment 85

Using Schedule Power Modes

Schedule Power Modes lets you schedule when the printer goes into a reduced power state or into the Ready state.

Note: This feature is available only in network printers or printers connected to print servers.

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears

as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > General Settings > Schedule Power Modes.

3 From the Action menu, select the power mode.

4 From the Time menu, select the time.

5 From the Day(s) menu, select the day or days.

6 Click Add.

Recycling

Recycling Dell products

To return Dell products for recycling:

1 Visit our Web site at www.dell.com/recycle.

2 Select your country or region.

3 Follow the instructions on the computer screen.

Securing the printer 86

Securing the printer

Using the security lock feature

The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in the location shown to secure the printer in place.

Statement of Volatility

Your printer contains various types of memory that can store device and network settings, and user data.

Type of memory Description

Volatile memory Your printer uses standard random access memory

(RAM) to temporarily buer user data during simple print jobs.

Non-volatile memory Your printer may use two forms of non-volatile memory:

EEPROM and NAND (ﬂash memory). Both types are used to store operating system, device settings, and network information.

Erase the content of any installed printer memory in the following circumstances:

• The printer is being decommissioned.

• The printer is being moved to a dierent department or location.

• The printer is being serviced by someone from outside your organization.

• The printer is being removed from your premises for service.

• The printer is being sold to another organization.

Erasing volatile memory

The volatile memory (RAM) installed in your printer requires a power source to retain information. To erase the buered

data, simply turn o the printer.

Securing the printer 87

Erasing non‑volatile memory

Erase individual settings, device and network settings, security settings, and embedded solutions by following these steps:

1 Turn o the printer.

2 Hold down 2 and 6 on the keypad while turning the printer on. Release the buttons only when the screen

with the progress bar appears.

The printer performs a power-on sequence, and then the fully turned on, a list of functions appears on the printer display.

Conﬁguration

3 Press the up or down arrow button until Wipe All Settings appears.

The printer will restart several times during this process.

Note: Wipe All Settings securely removes device settings, solutions, jobs, and passwords from the printer memory.

4 Navigate to:

Back > Exit Conﬁg Menu

The printer will perform a power‑on reset, and then return to normal operating mode.

menu appears. When the printer is

Maintaining the printer 88

Maintaining the printer

Warning—Potential Damage: Failure to replace parts and supplies when directed may cause damage to

your printer or prevent the printer from performing optimally.

Cleaning the printer

Note: You may need to perform this task after every few months.

Warning—Potential Damage: Damage to the printer caused by improper handling is not covered by the

printer warranty.

1 Make sure that the printer is turned o and unplugged from the electrical outlet.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

2 Remove paper from the standard bin and multipurpose feeder.

3 Remove any dust, lint, and pieces of paper around the printer using a soft brush or vacuum.

4 Dampen a clean, lint-free cloth with water, and use it to wipe the outside of the printer.

Warning—Potential Damage: Do not use household cleaners or detergents to prevent damage to the

exterior of the printer.

5 Make sure all areas of the printer are dry before sending a new print job.

Checking the status of parts and supplies on the printer control panel

From the printer control panel, navigate to:

> Status/Supplies > > View Supplies >

Estimated number of remaining pages

The estimated number of remaining pages is based on the recent printing history of the printer. Its accuracy may vary and other printer settings.

signiﬁcantly

and is dependent on many factors, such as actual document content, print quality settings,

The accuracy of the estimated number of remaining pages may decrease when the actual printing consumption is dierent from the historical printing consumption. Consider the variable level of accuracy before purchasing or replacing supplies based on the estimate. Until an adequate print history is obtained on the printer, initial estimates assume future supplies consumption based on the International Organization for Standardization* test methods and page content.

* Average continuous black declared cartridge yield in accordance with ISO/IEC 19752.

Maintaining the printer 89

Ordering supplies

Ordering supplies using Printer Home

1 Use the Search command on the Start menu to locate Dell Printer Home.

2 Open the application, and then click Maintenance > Order supplies.

Storing supplies

Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you are ready to use them.

Do not expose supplies to:

• Direct sunlight

• Temperatures above 35°C (95°F)

• High humidity above 80%

• Salty air

• Corrosive gases

• Heavy dust

Replacing supplies

Replacing the toner cartridge

1 Press the button on the right side of the printer, and then open the front door.

Maintaining the printer 90

2 Pull the toner cartridge out using the handle.

3 Unpack the toner cartridge, and then remove all packing materials.

4 Shake the new cartridge to redistribute the toner.

5 Insert the toner cartridge into the printer by aligning the side rails of the cartridge with the arrows on the

side rails inside the printer.

Warning—Potential Damage: Do not expose the imaging unit to direct light for more than 10 minutes. Extended exposure to light may cause print quality problems.

6 Close the front door.

Maintaining the printer 91

Replacing the imaging unit

1 Press the button on the right side of the printer, and then open the front door.

2 Pull the toner cartridge out using the handle.

Maintaining the printer 92

3 Lift the blue handle, and then pull the imaging unit out of the printer.

4 Unpack the new imaging unit, and then shake it.

5 Remove all packing materials from the imaging unit.

Warning—Potential Damage: Do not expose the imaging unit to direct light for more than 10 minutes.

Extended exposure to light may cause print quality problems.

Warning—Potential Damage: Do not touch the photoconductor drum. Doing so may quality of future print jobs.

aect

the print

Maintaining the printer 93

6 Insert the imaging unit into the printer by aligning the arrows on the side rails of the imaging unit with the

arrows on the side rails inside the printer.

7 Insert the toner cartridge into the printer by aligning the side rails of the cartridge with the arrows on the

side rails inside the printer.

8 Close the front door.

Moving the printer

Before moving the printer

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal

injury or printer damage:

• Turn the printer

• Disconnect all cords and cables from the printer before moving it.

using the power switch, and then unplug the power cord from the electrical outlet.

o

Maintaining the printer 94

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on

the right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your

ﬁngers

are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer warranty.

Moving the printer to another location

The printer and its hardware options can be safely moved to another location by following these precautions:

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

hardware options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

Shipping the printer

When shipping the printer, use the original packaging.

Managing the printer 95

Managing the printer

Accessing the remote control panel

The remote control panel on your computer screen lets you interact with the printer control panel, even when you are not physically near the network printer. From your screen, you can view the printer status and do printrelated tasks.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• Print a network setup page or menu settings page, and then locate the IP address in the TCP/IP

section. The IP address appears as four sets of numbers separated by periods, such as

123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Press Enter to open the Web page of your printer.

3 Click Remote Operator Panel > Run Remote Panel.

Note: The remote control panel requires a Java plug‑in to launch.

Viewing reports

You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the printer, network, and supplies.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears

as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Reports, and then click the type of report you want to view.

Conﬁguring supply notiﬁcations from the Embedded Web Server

You can determine how you would like to be notiﬁed when supplies run nearly low, low, very low, or reach their end‑of‑life by setting the selectable alerts.

Notes:

• Selectable alerts can be set on the toner cartridge and imaging unit.

• All selectable alerts can be set for nearly low, low, and very low supply conditions. Not all selectable

alerts can be set for the end‑of‑life supply condition. E‑mail selectable alert is available for all supply conditions.

Managing the printer 96

• The percentage of estimated remaining supply that prompts the alert can be set on some supplies for

some supply conditions.

1 Open a Web browser, and then type the printer IP address in the address

ﬁeld.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears

as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Supply

Notiﬁcations

3 From the drop‑down menu for each supply, select one of the following notiﬁcation options:

Notiﬁcation Description

O The normal printer behavior for all supplies occurs.

SNMP Only The printer generates a simple network management protocol (SNMP) alert when the

supply condition is reached. The status of the supply will appear on the menus page and status page.

E‑mail Only The printer generates an e-mail when the supply condition is reached. The status of

the supply will appear on the menus page and status page.

Warning The printer displays the warning message and generates an e‑mail about the status

of the supply. The printer does not stop when the supply condition is reached.

Continuable Stop

Non Continuable Stop

The printer generates an e-mail about the status of the supply when supply notiﬁcation is enabled.

The printer stops when some supplies become empty to prevent damage.

The printer stops processing jobs when the supply condition is reached, and the user needs to press a button to continue printing.

1,2

The printer stops when the supply condition is reached. The supply must be replaced to continue printing.

4 Click Submit.

Copying printer settings to other printers

Note: This feature is available only in network printers.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears

as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click the Copy Printer Settings.

3 To change the language, select a language from the drop-down menu, and then click Click here to submit

language.

4 Click Printer Settings.

Managing the printer 97

5 Type the IP addresses of the source and target printers in their appropriate ﬁelds.

Note: If you want to add or remove a target printer, then click Add Target IP or Remove Target IP.

6 Click Copy Printer Settings.

Restoring factory default settings

If you want to keep a list of the current menu settings for reference, then print a menu settings page before restoring the factory default settings. For more information, see

If you want a more comprehensive method of restoring the printer factory default settings, then perform the Wipe All Settings option. For more information, see

Warning—Potential Damage: Restoring factory defaults returns most printer settings to the original factory default settings. Exceptions include the display language, custom sizes and messages, and network/port menu settings. All downloads stored in the RAM are deleted. Downloads stored in the ﬂash memory card are not aected.

From the control panel, navigate to:

“Erasing non‑volatile memory” on page 87.

“Printing a menu settings page” on page 22.

> Settings > Settings > > General Settings > > Factory Defaults > > Restore Now >

Creating a printer control panel PIN

The Panel PIN Protect menu lets you restrict access to the menus from the printer control panel. To restrict access to the menus, create a Personal

Identiﬁcation

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears

as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Security > Panel PIN Protect.

3 From the Create User PIN or Create Admin PIN sections, enter your PIN.

Note: Your can enter up to 16 digits for your PIN.

4 Click Modify.

5 From any menu in the Administrative Menus, Management, or Function Access sections, select User PIN

Protected or Admin PIN Protected or Admin PIN and User PIN Protected.

Number (PIN), and then assign the PIN to each menu.

Note: Using an Admin PIN, you can still access a menu assigned with a User PIN.

6 Click Submit.

If you try to access a PIN‑protected menu from the printer control panel, the printer will require you to enter the PIN.

Note: After you enter the last digit of the PIN, make sure to press than three seconds.

on the printer control panel for more

Clearing jams 98

Clearing jams

Note: Jam Recovery is set to Auto by default. The printer reprints jammed pages unless the memory

required to hold the pages is needed for other printer tasks.

Avoiding jams

Load paper properly

• Make sure paper lies

in the tray.

ﬂat

Correct loading of paper Incorrect loading of paper

• Do not remove a tray while the printer is printing.

• Do not load a tray while the printer is printing. Load it before printing, or wait for a prompt to load it.

• Do not load too much paper. Make sure the stack height is below the maximum paper ﬁll indicator.

• Do not slide the paper into the tray. Load paper as shown in the illustration.

• Make sure the guides in the tray or the multipurpose feeder are properly positioned and are not pressing

tightly against the paper or envelopes.

• Push the tray ﬁrmly into the printer after loading paper.

Clearing jams 99

Use recommended paper

• Use only recommended paper or specialty media.

• Do not load wrinkled, creased, damp, bent, or curled paper.

• Flex, fan, and straighten paper before loading it.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, weights, or types in the same tray.

• Make sure the paper size and type are set correctly on the computer or printer control panel.

• Store paper according to manufacturer recommendations.

Identifying jam locations

Notes:

• When Jam Assist is set to On, the printer automatically ﬂushes blank pages or pages with partial prints

after a jammed page has been cleared. Check your printed output for blank pages.

• When Jam Recovery is set to On or Auto, the printer reprints jammed pages.

Jam location

1 Standard bin

2 Multipurpose feeder

3 Tray 1

4 Tray [ x ]

5 Front door

6 Rear door

Clearing jams 100

Paper jam in the front door

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching it.

1 Open the front door.

2 Remove the toner cartridge.

Dell S2830dn User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Conventions

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Using the control panel

Understanding the status of the sleep button and indicator light

Accessing the Embedded Web Server

Additional printer setup

Installing internal options

Available internal options

Accessing the controller board

Installing an optional card

Installing hardware options

Installing optional trays

Attaching cables

Setting up the printer software

Installing the printer

Adding available options in the print driver

Networking

Preparing to set up the printer on an Ethernet network

Preparing to set up the printer on a wireless network

Connecting the printer to a wireless network using the Embedded Web Server

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Loading paper and specialty media

Setting the paper size and type

Using the standard bin and paper stop

Loading trays

Loading the multipurpose feeder

Linking and unlinking trays

Linking and unlinking trays

Assigning a custom paper type

Paper and specialty media guide

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Using specialty media

Tips on using card stock

Tips on using envelopes

Tips on using labels

Tips on using letterhead

Tips on using transparencies

Storing paper

Supported paper sizes, types, and weights

Supported paper sizes

Supported paper types and weights

Printing

Printing a document

Printing from a computer

Printing held jobs

Adjusting toner darkness

Printing from a mobile device

Printing from a mobile device using Mopria Print Service

Printing from a mobile device using Google Cloud Print

Printing from a mobile device using AirPrint

Printing from a mobile device using Dell Document Hub

Printing information pages

Printing a font sample list

Printing a directory list

Canceling a print job

Canceling a print job from the printer control panel

Canceling a print job from the computer

Understanding the printer menus

Menus list

Paper menu

Default Source menu

Paper Size/Type menu

Substitute Size menu

Paper Texture menu

Paper Weight menu

Paper Loading menu