Dell B2360DN User Manual

Dell B2360d-dn Laser Printer

User's Guide

May 2012 www.dell.com | support.dell.com

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Information in this document is subject to change without notice.
© 2012 Dell, Inc. All rights reserved.

Reproduction of this material in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.
Trademarks used in this text: Dell, the DELL logo, Inspiron, Dell Precision, Dimension, OptiPlex, Latitude, PowerEdge, PowerVault, PowerApp, and Dell OpenManage are trademarks

of Dell Inc.; Intel, Pentium, and Celeron are registered trademarks of Intel Corporation; Microsoft and Windows are regist ered trad emarks o f Microsoft Corporation.
Other trade marks and trade names may be used in this d ocument to refer to the entiti es claiming the marks and names of their products. Dell Inc. disclaims any proprietary

interest in trademarks and trade names other than its own.

Contents

Safety information.......................................................................................5

Learning about the printer...........................................................................7

Finding information about the printer......................................................................................................7

Selecting a location for the printer............................................................................................................8

Printer configurations...............................................................................................................................9

Using the printer control panel...............................................................................................................11

Understanding the colors of the indicator and Sleep button lights........................................................12

Using the Embedded Web Server...........................................................................................................12

Additional printer setup.............................................................................14

Installing internal options........................................................................................................................14

Installing hardware options.....................................................................................................................19

Attaching cables......................................................................................................................................20

Setting up the printer software...............................................................................................................21

Networking..............................................................................................................................................23

Verifying printer setup............................................................................................................................28

Loading paper and specialty media............................................................30

Setting the paper size and type...............................................................................................................30

Configuring Universal paper settings......................................................................................................30

Using the standard bin and paper stop...................................................................................................31

Loading trays...........................................................................................................................................31

Loading the multipurpose feeder............................................................................................................36

Linking and unlinking trays......................................................................................................................39

Paper and specialty media guide................................................................42

Paper guidelines......................................................................................................................................42

Using specialty media..............................................................................................................................44

Storing paper...........................................................................................................................................46

Supported paper sizes, types, and weights.............................................................................................47

Printing......................................................................................................50

Printing a document............................................................................................................ ....................50

Printing information pages......................................................................................................................51

Contents 2

Contents 3

Canceling a print job................................................................................................................................51

Understanding the printer menus..............................................................53

Menus list................................................................................................................................................53

Paper menu.............................................................................................................................................53

Reports menu..........................................................................................................................................62

Network/Ports menu...............................................................................................................................63

Security menu.........................................................................................................................................70

Settings menu..........................................................................................................................................72

Saving money and the environment...........................................................83

Saving paper and toner...........................................................................................................................83

Saving energy..........................................................................................................................................83

Recycling..................................................................................................................................................86

Securing the printer...................................................................................87

Using the security lock feature................................................................................................................87

Statement of Volatility............................................................................................................................87

Erasing volatile memory..........................................................................................................................88

Erasing non‑volatile memory..................................................................................................................88

Finding printer security information.......................................................................................................88

Maintaining the printer..............................................................................89

Cleaning the printer................................................................................................................................89

Checking the status of parts and supplies...............................................................................................89

Estimated number of remaining pages...................................................................................................90

Ordering supplies....................................................................................................................................90

Storing supplies.......................................................................................................................................90

Replacing supplies...................................................................................................................................91

Moving the printer............................................................................................................. .....................95

Managing the printer.................................................................................97

Managing printer messages....................................................................................................................97

Accessing Status Monitor Center............................................................................................................97

Checking the virtual display.....................................................................................................................97

Viewing reports.......................................................................................................................................98

Configuring supply notifications from the Embedded Web Server.........................................................98

Modifying confidential print settings......................................................................................................99

Contents 4

Copying printer settings to other printers...............................................................................................99

Restoring factory default settings.........................................................................................................100

Creating a printer control panel PIN.....................................................................................................100

Clearing jams............................................................................................102

Avoiding jams........................................................................................................................................102

Understanding jam messages and locations.........................................................................................103

Jam, front door [20y.xx]........................................................................................................................104

Jam, rear door [20y.xx]..........................................................................................................................107

Jam, standard bin [20y.xx].....................................................................................................................108

Jam, pull tray 1. Push down blue flap. [23y.xx].....................................................................................109

Jam, tray [x] [24y.xx].............................................................................................................................111

Jam, MP feeder [250.xx]........................................................................................................................111

Troubleshooting.......................................................................................113

Understanding the printer messages....................................................................................................113

Solving printer problems.......................................................................................................................121

Solving print problems..........................................................................................................................127

Embedded Web Server does not open.................................................................................................149

Contacting technical support................................................................................................................150

Appendix..................................................................................................151

Index........................................................................................................153

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the

right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer,
unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

Safety information 5

Safety information 6

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as
the fax feature, power cord, or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation—The setup documentation came
with the printer.

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

User's Guide and Quick Reference Guide—The guides are
available on the Software and Documentation CD.

For updates, visit our Web site at

http://support.dell.com.

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Networking Guide—Open the Software and
Documentation CD, and then look for Printer and
Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

Help using the printer softwar e Windows or Mac Help—Open a printer software program

or application, and then click Help.

Click

?

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on
your operating system.

The latest supplemental information, updates, and technical
support:

• Documentation

• Driver downloads

• Product upgrades

• Service call and repair information

• Order status

• Live chat support

• E‑mail support

• Voice support

Dell Support Web site—

http://support.dell.com

Support telephone numbers and hours of operation for
your country or region can be found on the Support Web
site.

Have the following information ready when you contact
support so that they may serve you faster:

• service tag

• express service Code

Note: The service tag and express service code appear
on labels located on your printer.

Learning about the printer 7

What are you looking for? Find it here

• Software and Drivers—Certified drivers for my printer and

installers for Dell printer software

• Readme files—Last‑minute technical changes, or advanced

technical reference materials for experienced users or
technicians

Software and Documentation CD

• Supplies and accessories for my printer

• Replacement cartridges

Dell Printer Supplies Web site–

http://dell.com/supplies

You can purchase printer supplies online, by telephone,
or in select retail stores.

• Safety information for preparing to operate my printer

• Regulatory information

• Warranty information

Product Information Guide

Note: The Product Information Guide may not be
available in your country or region.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
hardware options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer:

– Clean, dry, and free of dust.
– Away from stray staples and paper clips.

– Away from the direct airflow of air conditioners, heaters, or ventilators.

– Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations.

Ambient temperature 16 to 32°C (60 to 90°F)

Storage temperature ‑20 to 40°C (‑4 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 8

1 Right side 30 cm (12 in.)

2 Front 51 cm (20 in.)

3 Left side 20 cm (8 in.)

4 Rear 20 cm (8 in.)

5 Top 30 cm (12 in.)

Printer configurations

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

You can configure your printer by adding one optional 550‑sheet tray. For instructions on installing the optional tray,
see “Installing an optional tray” on page 19.

Learning about the printer 9

1 Printer control panel

2 Paper stop

3 Standard bin

4 Front door release button

5 Controller board access door

6 Standard 250‑sheet tray

7 Optional 550‑sheet tray

8 50‑sheet multipurpose feeder

9 Front door

Learning about the printer 10

Using the printer control panel

Use the To

1 Menus button Open the menus.

Notes:

• The menus are available only when the printer is in the Ready state.

• Pressing the button while navigating within the menus returns the printer control panel

to the top‑level menu screen.

2 Display View printing options as well as status and error messages.

3 Sleep button Enable Sleep mode or Hibernate mode.

Notes:

• Pressing any hard button will cause the printer to wake from Sleep mode.

• Pressing the Sleep button or the power switch will cause the printer to wake from

Hibernate mode.

4 Stop button

• Exit the menus and return to the Ready state.

• Stop printer activities, such as printing or downloading fonts.

5 Right arrow button

• Scroll through menus or to move between screens and menu options.

• Scroll through settings or text. For menus with numeric values, press and hold an arrow

button to scroll through the settings. Release the button when the value you want appears.

6 Select button

• Open a menu.

• Display available values or settings for a menu. The current default setting is indicated by

an asterisk (*).

• Save the displayed value as the new user default setting.

7 Left arrow button

• Scroll through menus or to move between screens and menu options.

• Scroll through settings or text. For menus with numeric values, press and hold an arrow

button to scroll through the settings. Release the button when the value you want appears.

8 Back button Return to the previous screen.

9 Indicator light Determine the status of the printer.

Learning about the printer 11

Understanding the colors of the indicator and Sleep button
lights

The colors of the indicator and Sleep button lights on the printer control panel signify a certain printer status or condition .

Indicator light color and its corresponding printer status

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light color and its corresponding printer status

Sleep button light Printer status

Off The printer is idle or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is waking from or entering Hibernate mode.

Blinking amber for 0.1 second, then goes
completely off for 1.9 seconds in pulsing
pattern

The printer is in Hibernate mode.

Using the Embedded Web Server

Note: This feature is available only in network printers or printers connected to print servers.

If the printer is installed on a network, then you can use the Embedded Web Server to do the following:

• View the virtual display of the printer control panel.

• Check the status of the printer supplies.

• Configure supply notifications.

• Configure printer settings.

• Configure network settings.

• View reports.

To access the Embedded Web Server for your printer:

1 Obtain the printer IP address:

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Notes:

– An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
– If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Learning about the printer 12

Learning about the printer 13

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

The Embedded Web Server page appears.

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

Available internal options

Memory cards

•

Printer memory

• Flash memory

• Fonts

Note: Some internal options are available only in select printer models.

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

1 Open the controller board access door.

2 Use the following illustration to locate the appropriate connector.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch a metal surface on the printer before touching any controller board electronic components or
connectors.

Additional printer setup 14

2

1

1 Memory card connector

2 Option card connector

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer before touching any controller board electronic components or connectors.

An optional memory card can be purchased separately and attached to the controller board.

1 Access the controller board.

For more information, see “Accessing the controller board” on page 14.

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

Additional printer setup 15

Additional printer setup 16

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

1

2

4 Push the memory card straight into the connector, and then push the card toward the controller board wall until

it clicks into place.

1

2

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add the

options in the printer driver to make them available for print jobs. For more information, see “Updating available
options in the printer driver” on page 22.

Additional printer setup 17

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them
off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Access the controller board.

For more information, see “Accessing the controller board” on page 14.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

2

1

Additional printer setup 18

4 Push the card firmly into place as shown in the illustration.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flushed against the controller board.

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add

the options in the printer driver to make them available for print jobs. For more information, see “Updating
available options in the printer driver” on page 22.

Additional printer setup 19

Installing hardware options

Installing an optional tray

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.

1 Turn off the printer using the power switch, and then unplug the power cord from the electrical outlet.

1

2

2

2 Unpack the tray, and then remove any packing material.

3 Remove the tray from the base.

4 Remove any packing material from inside the tray.

5 Insert the tray into the base.

6 Place the tray near the printer.

Additional printer setup 20

7 Align the printer with the tray, and then slowly lower the printer into place.

8 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Note: When the printer software and any hardware options are installed, you may need to manually add the

options in the printer driver to make them available for print jobs. For more information, see “Updating
available options in the printer driver” on page 22.

To uninstall the optional tray, slide the latch on the right side of the tray toward the front of the tray until it clicks into
place.

Attaching cables

Connect the printer to the computer using a USB or parallel cable, or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate parallel cable with the parallel port

• The appropriate Ethernet cable with the Ethernet port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown
while actively printing. Loss of data or a malfunction can occur.

1

2

3

4

5

6

7

Use the To

1

USB port

*

Attach an optional wireless network adapter.

2 USB printer port Connect the printer to a computer.

3

Ethernet port

*

Connect the printer to a network.

4

Parallel port

*

Connect the printer to a computer.

5 Power switch Turn on or turn off the printer.

6 Printer power cord socket Connect the printer to an electrical outlet.

7 Security slot Attach a lock that will secure the printer in place.

*

These ports are available only in select printer models.

Setting up the printer software

Installing the printer software

Note: If you installed the printer software on the computer before but need to reinstall the software, then uninstall

the current software first.

For Windows users

1

Close all open software programs.

2 Insert the Software and Documentation CD.

If the installation dialog does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe, where D is the letter of your CD or DVD drive.

Additional printer setup 21

Additional printer setup 22

c Press Enter, or click OK.

3 Click Install, and then follow the instructions on the computer screen.

For Macintosh users

Close all open applications.

1

2 Insert the Software and Documentation CD.

If the installation dialog does not appear after a minute, then click the CD icon on the desktop.

3 Double-click the software installer package, and then follow the instructions on the computer screen.

Note: To take advantage of the full features of your printer, select the custom install option, and then select all

packages listed.

Using the Internet

An updated printer software may be available at http://support.dell.com.

Installing the Local Printer Settings Utility

1 Visit http://support.dell.com, and then download the software.

2 Double‑click the downloaded software.

3 Select an installation type, and then click Install.

4 Click Install to start the installation.

5 Click Agree to accept the license agreement.

6 Click Continue, and then follow the instructions on the computer screen.

Notes:

• Use the Local Printer Settings Utility to change the toner darkness, power saver, and paper size settings for all

print jobs. Use the printer software to change these settings for individual print jobs.

• This utility is supported only in select printer models.

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make
them available for use.

For Windows users

1 Open the printers folder.

a Click , or click Start and then click Run.

b In the Start Search or Run dialog, type control printers.

c Press Enter, or click OK.

2 Select the printer.

3 Right‑click the printer, and then select Printer properties (Windows 7) or Properties (earlier versions).

Additional printer setup 23

4 Click the Configuration tab.

5 Do either of the following:

• Click Update Now ‑ Ask Printer.

• Under Configuration Options, manually add any installed hardware options.

6 Click Apply.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver

• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver

2 Add any installed hardware options, and then click OK.

Networking

Notes:

• Purchase a wireless network adapter first before setting up the printer on a wireless network. To install the

wireless network adapter, see the instruction sheet that came with the adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the
printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to
use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can
physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a
damaged cable.

Installing the printer on an Ethernet network

For Windows users

Insert the Software and Documentation CD.

1

Additional printer setup 24

If the installation dialog does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe, where D is the letter of the CD or DVD drive.

c Press Enter, or click OK.

2 Click Install, and then follow the instructions on the computer screen.

3 Select Ethernet connection, and then click Continue.

4 Attach the Ethernet cable when instructed to do so.

5 Select the printer from the list, and then click Continue.

Note: If the configured printer does not appear in the list, then click Modify Search.

6 Follow the instructions on the computer screen.

For Macintosh users

1

Allow the network DHCP server to assign an IP address to the printer.

2 Obtain the printer IP address either:

• From the printer control panel

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3 Install the printer driver on the computer.

a Insert the Software and Documentation CD, and then double‑click the installer package for the printer.

b Follow the instructions on the computer screen.

c Select a destination, and then click Continue.

d From the Easy Install screen, click Install.

e Type the user password, and then click OK.

All the necessary applications are installed on the computer.

f Click Close when installation is complete.

4 Add the printer.

• For IP printing:

a From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan

– System Preferences > Print & Fax

b Click +.
c Click the IP tab.
d Type the printer IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer.
– This feature is supported only in Mac OS X version 10.5.

Additional printer setup 25

a From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select your printer > Add

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are
not sure which channel to select.

• Security Method—There are three basic options for Security Method:

– WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key
currently in use on the network by selecting the default WEP transmit key.

or

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the
security information for your network, then see the documentation that came with the access point, or contact
your system support person.

– To find the WPA/WPA2 preshared key/passphrase for the wireless network, see the documentation that came

with the access point, see the Web page associated with the access point, or consult your system support
person.

Additional printer setup 26

Connecting the printer to a wireless network using Wi‑Fi Protected Setup

Before connecting the printer to a wireless network, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter installed in your printer is attached and working properly. For more information, see

the instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration method

From the printer control panel, navigate to:

1

> Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > > Wi‑Fi Protected

Setup >

> Start Push Button Method >

2 Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

1

From the printer control panel, navigate to:

> Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > > Wi‑Fi Protected

Setup >

> Start PIN Method >

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address field.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the setting.

Connecting the printer to a wireless network using the printer software

Using the Wireless Setup Utility (Windows only)

The Wireless Setup Utility lets you:

• Configure the printer to join an existing wireless network.

• Add a printer to an existing ad hoc network.

• Change the wireless settings after installation.

• Install the printer on additional network computers.

Installing the Wireless Setup Utility

1 Go to the Dell Support Web site at http://support.dell.com.

2 Download the latest Wireless Setup Utility.

Additional printer setup 27

3 Double‑click the downloaded software installer package.

4 Follow the instructions on the computer screen.

Launching the Wireless Setup Utility

Notes:

• Make sure the printer is turned on.

• Make sure a wireless network adapter installed in your printer is attached and working properly.

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select your printer, and then navigate to:

Dell Printer Home > Settings > Wireless Setup Utility

4 Follow the instructions on the computer screen.

Using the Wireless Setup Assistant (Macintosh only)

The Wireless Setup Assistant lets you:

• Configure the printer to join an existing wireless network.

• Add a printer to an existing ad hoc network.

• Change the wireless settings after installation.

• Install the printer on additional network computers.

Installing the Wireless Setup Assistant

1 Go to the Dell Support Web site at http://support.dell.com.

2 Download the latest Wireless Setup Assistant application.

3 Double‑click the downloaded software installer package.

4 Follow the instructions on the computer screen.

Launching the Wireless Setup Assistant

Notes:

• Make sure the printer is turned on.

• Make sure a wireless network adapter installed in your printer is attached and working properly.

1 From the Finder, navigate to:

Applications > select your printer folder

2 Double‑click Wireless Setup Assistant, and then follow the instructions on the computer screen.

?

Note: If you encounter problems while running the application, then click

.

Additional printer setup 28

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with your wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID.

4 Click Submit.

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is “Connected”.

For more information, see the “Verifying printer setup” section of the User’s Guide.

Verifying printer setup

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify if the printer options are installed correctly.

Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings.
When you select and save other settings from the menus, they replace the factory default settings as user default
settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.

From the printer control panel, navigate to:

> Reports > > Menu Settings Page >

Additional printer setup 29

Printing a network setup page

If the printer is connected to a network, then print a network setup page to verify the network connection. This page
also provides important information that aids network printing configuration.

1 From the printer control panel, navigate to:

> Reports > > Network Setup Page >

Note: If an optional print server is installed, then Print Network [x] Setup Page appears.

2 Check the first section of the network setup page and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning.
Consult your system support person for a solution, and then print another network setup page.

Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information,
see “Avoiding jams” on page 102 and “Storing paper” on page 46.

Setting the paper size and type

1 From the printer control panel, navigate to:

> Paper Menu > > Paper Size/Type >

2 Select Tray [x] Size or Tray [x] Type, and then press .

3 Change the paper size or type setting, and then press .

Notes:

• The paper size setting for the standard 250‑sheet tray (Tray 1), optional 550‑sheet tray (Tray 2), and the

multipurpose feeder must be set manually in the Paper Size menu.

• The factory default paper type for Tray 1 is Plain Paper.

• The factory default paper type for the multipurpose feeder is Custom Type 6.

• The paper type setting must be manually set for all trays.

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus.

Notes:

• The largest supported Universal size is 216 x 355.6 mm (8.5 x 14 inches).

• The smallest Universal size supported in the multipurpose feeder is 76 x 127 mm (3 x 5 inches). The smallest

Universal size supported in the optional tray is 183 x 210 mm (7.2 x 8.3 inches).

From the printer control panel, navigate to:

> Paper Menu > > Universal Setup > > Units of Measure > > select the unit of measure >

Specify the paper height and width

1 From the printer control panel, navigate to:

> Paper Menu > > Universal Setup > > Units of Measure > > select the unit of measure >

2 Press the arrow buttons until Portrait Height or Portrait Width appears, and then press .

Loading paper and specialty media 30

Loading paper and specialty media 31

3 Change the settings, and then press .

Using the standard bin and paper stop

The standard bin holds up to 150 sheets of 20‑lb paper. It collects prints facedown. The standard bin includes a paper
stop that keeps paper from sliding out the front of the bin as it stacks.

To open the paper stop, pull it so that it flips forward.

Note: Close the paper stop when moving the printer to another location.

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

1 Pull the tray completely out.

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause

a jam.

Loading paper and specialty media 32

2 Squeeze, and then slide the width guide tab to the correct position for the size of the paper you are loading.

Loading paper and specialty media 33

3 Unlock the length guide. Squeeze, and then slide the length guide tab to the correct position for the size of the

paper you are loading.

1

2

3

Notes:

• For some paper sizes like letter, legal, and A4, squeeze and slide the length guide tab backward to

accommodate their length.

• If you are loading A6-size paper in the standard tray, then squeeze and then slide the length guide tab

toward the center of the tray to the A6‑size position.

• Make sure the width and length guides are aligned with the paper size indicators on the bottom of the tray.

Loading paper and specialty media 34

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

5 Load the paper stack.

Notes:

• Load with the printable side facedown when using recycled or preprinted paper.

• Load prepunched paper with the holes on the top edge toward the front of the tray.

• Load letterhead facedown, with the top edge of the sheet toward the front of the tray. For two‑sided

printing, load letterhead faceup with the bottom edge of the sheet toward the front of the tray.

• Make sure the paper is below the maximum paper fill indicator located on the side of the width guide.

Loading paper and specialty media 35

6 Insert the tray.

7 From the printer control panel, set the paper size and type in the Paper menu to match the paper loaded in the

tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading paper and specialty media 36

Loading the multipurpose feeder

Use the multipurpose feeder when printing on different paper sizes and types or specialty media, such as card stock,
transparencies, and envelopes. You can also use it for single‑page print jobs on letterhead.

1 Open the multipurpose feeder.

1

2

a Pull the multipurpose feeder extender.

b Pull the extender gently so that the multipurpose feeder is fully extended and open.

Loading paper and specialty media 37

2 Squeeze the tab on the left width guide, and then move the guides for the paper you are loading.

3 Prepare the paper or specialty media for loading.

• Flex sheets of paper back and forth to loos en them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

• Hold transparencies by the edges. Flex the stack of transparencies back and forth to loosen them, and then fan

them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

• Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

4 Load the paper or specialty media.

Note: Make sure the paper or specialty media is below the maximum paper fill indicator located on the paper

guides. Overfilling may cause paper jams.

Loading paper and specialty media 38

• Load paper, transparencies, and card stock with the recommended printable side faceup and the top edge

entering the printer first. For more information on loading transparencies, see the packaging that the
transparencies came in.

• Load letterhead faceup with the top edge entering the printer first. For two‑sided (duplex) printing, load

letterhead facedown with the bottom edge entering the printer first.

Loading paper and specialty media 39

• Load envelopes with the flap on the left side facedown.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
self‑stick adhesives. These envelopes may severely damage the printer.

5 From the printer control panel, set the paper size and type in the Paper menu to match the paper or specialty media

loaded in the multipurpose feeder.

Linking and unlinking trays

When the paper size and paper type for any trays are the same, the printer will link those trays. When one linked tray
becomes empty, paper will feed from the next linked tray. It is recommended to give all un ique paper, such as letterhead
and different colored plain papers, a different custom type name so that the trays they are in will not automatically
link.

Linking and unlinking trays

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

1

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the tray settings to specify the paper size and type for the tray.

• To link trays, make sure the paper size and type for the tray match with that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match with that of the other tray.

4 Click Submit.

Loading paper and specialty media 40

Using the printer settings on the computer

Depending on your operating system, access the Paper menu using the Local Printer Settings Utility or Printer
Settings.

Note: You can also specify the paper size and type for the tray using the printer control panel. For more information,
see “Setting the paper size and type” on page 30.

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer.
The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are
not properly configured.

Configuring a custom paper type name

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

1

Notes:

• Print a network setup page or menu settings page, and then locate the IP address in the TCP/IP section. The

IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Select a custom name, and then type a new custom paper type name.

4 Click Submit.

5 Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Using the printer settings on the computer (Windows only)

Access the Custom menu using the Local Printer Settings Utility.

Configuring a custom paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

1

Notes:

• Print a network setup page or menu settings page, and then locate the IP address in TCP/IP section. The IP

address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a custom paper type.

Note: Plain Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

Loading paper and specialty media 41

Using the printer settings on the computer

Depending on your operating system, access the Custom menu using the Local Printer Settings Utility or Printer
Settings.

Assigning a custom paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

1

Notes:

• Print a network setup page or menu settings page, and then locate the IP address in the TCP/IP section. The

IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 From the Tray Configuration section, select a paper source, and then select a custom paper type under the paper

type column.

4 Click Submit.

Using the printer settings on the computer

Depending on your operating system, access the Paper menu using the Local Printer Settings Utility or Printer
Settings.

Paper and specialty media guide

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the
paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.

Weight

The standard printer trays can automatically feed paper weights up to 90‑g/m2 (24‑lb) bond grain long paper. The
optional trays can automatically feed paper weights up to 120‑g/m

2

(32‑lb) bond grain long paper. The multipurpose

feeder can automatically feed paper weights up to 163‑g/m

2

(43‑lb) bond grain long paper. Paper lighter than

60 g/m

2

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb)

bond grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), it is recommended to use 90 g/m

2

(24 lb) or heavier paper.

Note: Two‑sided printing is supported only for 60–90‑g/m

2

(16–24‑lb) bond paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;
smoothness between 150–250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24–48
hours before printing. Extend the time to several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.

Paper and specialty media guide 42

Paper and specialty media guide 43

For 60–90‑g/m2 (16–24‑lb) bond paper, grain long paper is recommended.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) less than ±2.5 mm (±0.10 inch),

such as optical character recognition (OCR) forms

In some cases, registration can be adjusted with a software application to successfully print on these forms:

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple‑part forms or documents

2

(16 lb)

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

2

(16 to 24 lb) weight paper.

Paper and specialty media guide 44

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by
the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or
releasing hazardous emissions.

Using recycled paper and other office papers

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much
rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very
well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

2

Recycled paper, paper of lower weight (<60 g/m
that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for
reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper
supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause
paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing
conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Using specialty media

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.

When printing on card stock:

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

other paper handling problems.

• Check with the manufacturer or vendor to ensure that the card stock can withstand temperatures up to 240°C

(464°F) without releasing hazardous emissions.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting

introduces semi‑liquid and volatile components into the printer.

• Use grain short card stock when possible.

Paper and specialty media guide 45

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the

envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.

• For best performance, use envelopes made from 90‑g/m

must not exceed 70‑g/m

2

(20‑lb bond) weight.

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that:

– Have excessive curl or twist

– Are stuck together or damaged in any way

– Have windows, holes, perforations, cutouts, or embossing

– Have metal clasps, string ties, or folding bars

– Have an interlocking design

– Have postage stamps attached

– Have any exposed adhesive when the flap is in the sealed or closed position

– Have bent corners

– Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

2

(24‑lb bond) paper or 25% cotton. All‑cotton envelopes

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and two‑sided labels are not supported.

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:

– The labels can withstand temperatures up to 240°C (464°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives, f ace sheet (printable s tock), and topcoats can w ithstand up to 25‑psi (172‑kPa) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge
warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 inch) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Make sure the adhesive backing does not reach to the edge of the sheet. Zone coating of the adhesive should be

at least 1 mm (0.04 inch) away from edges. Adhesive material contaminates the printer and could void the warranty.

Paper and specialty media guide 46

• If zone coating of the adhesive is not possible, then remove a 2‑mm (0.06‑inch) strip on the leading and driver edge,

and then use a non‑oozing adhesive.

• Portrait orientation is recommended, especially when printing bar codes.

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex, fan, and straighten the stack to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead. For information on how to load letterhead, see:

– “Loading trays” on page 31

– “Loading the multipurpose feeder” on page 36

Tips on using transparencies

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray, or the multipurpose feeder.

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures

up to 185°C (365°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Note: If the transparency weight is set to Heavy and the transparency texture is set to Rough in the Paper menu,
then transparencies can be printed at a temperature up to 195°C (383°F).

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex, fan, and straighten the stack to prevent sheets from sticking together.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity
between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Supported paper sizes, types, and weights

For information on card stock and labels, see the Card Stock & Label Guide.

Supported paper sizes

Note: For an unlisted paper size, select the closest larger listed size. For information on card stock and labels, see the

Card Stock & Label Guide.

Paper size Standard tray Optional 550‑sheet

tray

Multipurpose feeder Duplex mode

A4

210 x 297 mm (8.3 x 11.7 in.)

A5

148 x 210 mm (5.8 x 8.3 in.)

X

A6

105 x 148 mm (4.1 x 5.8 in.)

X X

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

X

Letter

216 x 279 mm (8.5 x 11 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

X

Oficio (Mexico)

1

216 x 340 mm (8.5 x 13.4 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

X

Universal

2

76.2 x 127 mm (3 x 5 in.) up to
216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

98 x 191 mm (3.9 x 7.5 in.)

XX X

1

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

2

Universal is supported only in the standard tray if the paper size is at least 105 x 148 mm (4.1 x 5.8 in.). Universal is supported
only in the optional 550-sheet tray if the paper size is at least 148 x 210 mm (5.8 x 8.3 in.). Universal is supported only in
duplex mode if the width is at least 210 mm (8.3 in.) and length is at least 279 mm (11 in.). The smallest supported Universal
size is supported only in the multipurpose feeder.

Paper and specialty media guide 47

Paper size Standard tray Optional 550‑sheet

tray

Multipurpose feeder Duplex mode

9 Envelope

98 x 225 mm (3.9 x 8.9 in.)

XX X

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

XX

X

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

XX

X

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

XX

X

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

XX

X

Other Envelope

229 x 356 mm (9 x 14 in.)

XX

X

1

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

2

Universal is supported only in the standard tray if the paper size is at least 105 x 148 mm (4.1 x 5.8 in.). Universal is supported
only in the optional 550-sheet tray if the paper size is at least 148 x 210 mm (5.8 x 8.3 in.). Universal is supported only in
duplex mode if the width is at least 210 mm (8.3 in.) and length is at least 279 mm (11 in.). The smallest supported Universal
size is supported only in the multipurpose feeder.

Supported paper types and weights

The standard tray supports 60–90‑g/m2 (16–24‑lb) paper weights. The optional tray supports 60–120‑g/m2 (16–32‑lb)
paper weights. The multipurpose feeder supports 60–163‑g/m

2

(16–43‑lb) paper weights.

Paper type 250‑ or 550‑sheet tray Multipurpose feeder Duplex mode

Plain paper

Card stock X X

Transparencies

X

Recycled

Glossy paper X X X

Paper labels

1

X

Vinyl labels X X X

Bond

2

Envelope X X

Rough envelope X

X

Paper and specialty media guide 48

Paper type 250‑ or 550‑sheet tray Multipurpose feeder Duplex mode

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

2

Rough/Cotton X

1

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print 20 or fewer
pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

2

Bond and Heavy Paper are supported in duplex mode up to 90‑g/m2 (24‑lb) paper weight.

Paper and specialty media guide 49

Printing

This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media
can affect how reliably documents print. For more information, see “Avoiding jams” on page 102 and “Storing paper”
on page 46.

Printing a document

Printing a document

1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

a

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup.

c Adjust the settings, if necessary.

d Click OK > Print.

For Macintosh users

a

Customize the settings in the Page Setup dialog:

1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the paper loaded.
3 Click OK.

b Customize the settings in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

Adjusting toner darkness

Using the Embedded Web Server

1

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

Printing 50

Printing 51

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness setting.

4 Click Submit.

Using the printer settings on the computer

Depending on your operating system, adjust the toner darkness settings using the Local Printer Settings Utility or
Printer Settings.

Using the printer control panel

From the printer control panel, navigate to:

1

> Settings > > Print Settings > > Quality Menu > > Toner Darkness >

2 Adjust the toner darkness.

3 Press .

Printing information pages

For more information on printing information pages, see “Printing a menu settings page” on page 28 and “Printing a
network setup page” on page 29.

Printing a font sample list

From the printer control panel, navigate to either of the following:

> Reports > > Print Fonts > > PCL Fonts >

or

> Reports > > Print Fonts > > PostScript Fonts >

Canceling a print job

Canceling a print job from the printer control panel

From the printer control panel, press > .

Printing 52

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

a Click , or click Start and then click Run.

b In the Start Search or Run dialog, type control printers.

c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 Click Delete.

For Macintosh users

1 From the Apple Menu, navigate to either of the following:

• System Preferences > Print & Scan > select a printer > Open Print Queue

• System Preferences > Print & Fax > select a printer > Open Print Queue

2 From the printer window, select the print job you want to cancel, and then click Delete.

Understanding the printer menus

Menus list

Paper Menu Reports

Network/Ports

3

Default Source

Paper Size/Type

Configure MP

Substitute Size

Paper Texture

Paper Weight

Paper Loading

Custom Types

Universal Setup

Menu Settings Page

Device Statistics

Network Setup Page

1

Profiles List

Print Fonts

Print Directory

Asset Report

Active NIC

Standard Network

2

Reports

Network card

TCP/IP

IPv6

Wireless

AppleTalk

Standard USB

SMTP Setup

Security Settings

Security Audit Log

Set Date and Time

General Settings

Print Settings

1

Depending on the printer setup, this menu item appears as Network Setup Page or Network [x] Setup Page.

2

Depending on the printer setup, this menu item appears as Standard Network or Network [x].

3

The menu items in this menu appear only in network printers or printers connected to print servers.

Paper menu

Default Source menu

Use To

Default Source

Tray [x]
MP Feeder
Manual Paper
Manual Envelope

Set a default paper source for all print jobs.

Notes:

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, set Configure MP to "Cassette" for MP Feeder to

appear as a menu setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray
is empty, the print job continues using the linked tray.

Understanding the printer menus 53

Paper Size/Type menu

Use To

Tray [x] Size

A4
A5
A6
JIS‑B5
Letter
Legal
Executive
Oficio (Mexico)
Folio
Statement
Universal

Specify the paper size loaded in each tray.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one
tray is empty, the print job continues using the linked tray.

• The A6 paper size is supported only in Tray 1 and the multipurpose

feeder.

Tray [x] Type

Plain Paper
Transparency
Recycled
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]

Specify the type of paper loaded in each tray.

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type [x] is

the factory default setting for all other trays.

• If available, a user‑defined name will appear instead of Custom Type [x].

• Use this menu to configure automatic tray linking.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 54

Use To

MP Feeder Size

A4
A5
A6
JIS B5
Letter
Legal
Executive
Oficio (Mexico)
Folio
Statement
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope

Specify the paper size loaded in the multipurpose feeder.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• From the Paper menu, set Configure MP to “Cassette” for MP Feeder

Size to appear as a menu.

• The multipurpose feeder does not automatically detect paper size.

Make sure to set the paper size value.

MP Feeder Type

Plain Paper
Card Stock
Transparency
Recycled
Labels
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]

Specify the type of paper loaded in the multipurpose feeder.

Notes:

• Custom Type [x] is the factory default setting.

• From the Paper menu, set Configure MP to “Cassette” for MP Feeder

Type to appear as a menu.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 55

Use To

Manual Paper Size

A4
A5
A6
JIS B5
Letter
Legal
Executive
Oficio (Mexico)
Folio
Statement
Universal

Specify the paper size being manually loaded.

Note: Letter is the U.S. factory default setting. A4 is the international factory
default setting.

Manual Paper Type

Plain Paper
Card Stock
Transparency
Recycled
Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]

Specify the paper type being manually loaded.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to “Manual” for Manual Paper

Type to appear as a menu.

Manual Envelope Size

7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope

Specify the envelope size being manually loaded.

Note: 10 Envelope is the U.S. factory default setting. DL Envelope is the
international factory default setting.

Manual Envelope Type

Envelope
Rough Envelope
Custom Type [x]

Specify the envelope type being manually loaded.

Note: Envelope is the factory default setting.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 56

Configure MP menu

Use To

Configure MP

Cassette
Manual
First

Determine when the printer selects paper from the multipurpose feeder.

Notes:

• Cassette is the factory default setting. Cassette configures the

multipurpose feeder as the default paper source.

• Manual sets the multipurpose feeder only for manual‑feed print jobs.

• First sets the multipurpose feeder as the primary paper source regardless

of settings.

Substitute Size menu

Use To

Substitute Size

Off
Statement/A5
Letter/A4
All Listed

Substitute a specified paper size if the requested paper size is not available.

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• Off indicates that no size substitutions are allowed.

• Setting a size substitution lets the print job continue without Change

Paper appearing.

Paper Texture menu

Use To

Plain Texture

Smooth
Normal
Rough

Specify the relative texture of the plain paper loaded.

Note: Normal is the factory default setting.

Card Stock Texture

Smooth
Normal
Rough

Specify the relative texture of the card stock loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if card stock is supported.

Transparency Texture

Smooth
Normal
Rough

Specify the relative texture of the transparencies loaded.

Note: Normal is the factory default setting.

Recycled Texture

Smooth
Normal
Rough

Specify the relative texture of the recycled paper loaded.

Note: Normal is the factory default setting.

Understanding the printer menus 57

Use To

Labels Texture

Smooth
Normal
Rough

Specify the relative texture of the labels loaded.

Note: Normal is the factory default setting.

Bond Texture

Smooth
Normal
Rough

Specify the relative texture of the bond paper loaded.

Note: Rough is the factory default setting.

Envelope Texture

Smooth
Normal
Rough

Specify the relative texture of the envelopes loaded.

Note: Normal is the factory default setting.

Rough Envelope Texture

Rough

Specify the relative texture of the rough envelopes loaded.

Letterhead Texture

Smooth
Normal
Rough

Specify the relative texture of the letterhead loaded.

Note: Normal is the factory default setting.

Preprinted Texture

Smooth
Normal
Rough

Specify the relative texture of the preprinted paper loaded.

Note: Normal is the factory default setting.

Colored Texture

Smooth
Normal
Rough

Specify the relative texture of the colored paper loaded.

Note: Normal is the factory default setting.

Light Texture

Smooth
Normal
Rough

Specify the relative texture of the paper loaded.

Note: Normal is the factory default setting.

Heavy Texture

Smooth
Normal
Rough

Specify the relative texture of the paper loaded.

Note: Normal is the factory default setting.

Rough/Cotton Texture

Rough

Specify the relative texture of the cotton paper loaded.

Custom [x] Texture

Smooth
Normal
Rough

Specify the relative texture of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if the custom type is supported.

Understanding the printer menus 58

Paper Weight menu

Use To

Plain Weight

Light
Normal
Heavy

Specify the relative weight of the plain paper loaded.

Note: Normal is the factory default setting.

Card Stock Weight

Light
Normal
Heavy

Specify the relative weight of the card stock loaded.

Note: Normal is the factory default setting.

Transparency Weight

Light
Normal
Heavy

Specify the relative weight of the transparencies loaded.

Note: Normal is the factory default setting.

Recycled Weight

Light
Normal
Heavy

Specify the relative weight of the recycled paper loaded.

Note: Normal is the factory default setting.

Labels Weight

Light
Normal
Heavy

Specify the relative weight of the labels loaded.

Note: Normal is the factory default setting.

Bond Weight

Light
Normal
Heavy

Specify the relative weight of the bond paper loaded.

Note: Normal is the factory default setting.

Envelope Weight

Light
Normal
Heavy

Specify the relative weight of the envelope loaded.

Note: Normal is the factory default setting.

Rough Envelope Weight

Light
Normal
Heavy

Specify the relative weight of the rough envelope loaded.

Note: Normal is the factory default setting.

Letterhead Weight

Light
Normal
Heavy

Specify the relative weight of the letterhead loaded.

Note: Normal is the factory default setting.

Preprinted Weight

Light
Normal
Heavy

Specify the relative weight of the preprinted paper loaded.

Note: Normal is the factory default setting.

Understanding the printer menus 59

Use To

Colored Weight

Light
Normal
Heavy

Specify the relative weight of the colored paper loaded.

Note: Normal is the factory default setting.

Light Weight

Light

Specify that the weight of the paper loaded is light.

Heavy Weight

Heavy

Specify that the weight of the paper loaded is heavy.

Cotton/Rough Weight

Light
Normal
Heavy

Specify the relative weight of the cotton or rough paper loaded.

Note: Heavy is the factory default setting.

Custom [x] Weight

Light
Normal
Heavy

Specify the relative weight of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only when the custom type is supported.

Paper Loading menu

Use To

Recycled Loading

Duplex
Off

Determine and set two‑sided printing for all print jobs that specify
Recycled as the paper type.

Bond Loading

Duplex
Off

Determine and set two‑sided printing for all print jobs that specify
Bond as the paper type.

Letterhead Loading

Duplex
Off

Determine and set two‑sided printing for all print jobs that specify
Letterhead as the paper type.

Preprinted Loading

Duplex
Off

Determine and set two‑sided printing for all print jobs that specify
Preprinted as the paper type.

Colored Loading

Duplex
Off

Determine and set two‑sided printing for all print jobs that specify
Colored as the paper type.

Notes:

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• Off is the factory default setting for all the menus.

Understanding the printer menus 60

Use To

Light Loading

Duplex
Off

Determine and set two‑sided printing for all print jobs that specify
Light as the paper type.

Heavy Loading

Duplex
Off

Determine and set two‑sided printing for all print jobs that specify
Heavy as the paper type.

Custom [x] Loading

Duplex
Off

Determine and set two‑sided printing for all print jobs that specify
Custom [x] as the paper type.

Note: Custom [x] Loading is available only if the custom type is
supported.

Notes:

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• Off is the factory default setting for all the menus.

Custom Types menu

Use To

Custom Type [x]

Paper
Card Stock
Transparency
Rough/Cotton
Labels
Envelope

Associate a paper or specialty media type with a Custom Type [x] name or a
user‑defined custom name created in the Embedded Web Server or in the Local
Printer Settings Utility.

Notes:

• Paper is the factory default setting for Custom Type [x].

• The specialty media type must be supported in the selected tray or

feeder in order to print from that source.

Recycled

Paper
Card Stock
Transparency
Rough/Cotton
Labels
Envelope
Cotton

Specify a paper type when the Recycled setting is selected in other menus.

Notes:

• Paper is the factory default setting.

• The Recycled paper type must be supported in the selected tray or

feeder in order to print from that source.

Understanding the printer menus 61

Universal Setup menu

Use To

Units of Measure

Inches
Millimeters

Identify the units of measure.

Notes:

• Inches is the US factory default setting.

• Millimeters is the international factory default setting.

Portrait Width

3–8.5 inches
76–216 mm

Set the portrait width.

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 8.5 inches is the US factory default setting. You can increase the

width in 0.01‑inch increments.

• 216 mm is the international factory default setting. You can increase

the width in 1‑mm increments.

Portrait Height

3–14.17 inches
76–360 mm

Set the portrait height.

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 14 inches is the US factory default setting. You can increase the

height in 0.01‑inch increments.

• 356 mm is the international factory default setting. You can increase

the height in 1‑mm increments.

Feed Direction

Short Edge
Long Edge

Specify the feed direction if the paper can be loaded in either direction.

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only when the longest edge is shorter than the

maximum width supported in the tray.

Reports menu

Reports menu

Use To

Menu Settings Page Print a report containing information about the paper loaded in trays, installed

memory, total page count, alarms, timeouts, printer control panel language,
TCP/IP address, status of supplies, status of the network connection, and other
information.

Device Statistics Print a report containing printer statistics, such as supply information and details

about printed pages.

Understanding the printer menus 62

Use To

Network Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address information.

Note: This menu item appears only in network printers or in printers connected
to print servers.

Profiles List Print a list of profiles stored in the printer.

Note: This menu item appears only when LDSS is enabled.

Print Fonts

PCL Fonts
PostScript Fonts

Print a report of all the fonts available for the printer language currently set in
the printer.

Note: A separate list is available for PCL and PostScript emulations.

Print Directory Print a list of all the resources stored in an optional flash memory card.

Notes:

• Job Buffer Size must be set to 100%.

• Make sure the optional flash memory is installed correctly and working

properly.

• This menu item appears only when an optional flash memory card is

installed.

Asset Report Print a report containing printer asset information, such as serial number and

model name.

Network/Ports menu

The menus in this section only appear in network printers or printers connected to print servers.

Active NIC menu

Use To

Active NIC

Auto
[list of available network cards]

Notes:

• Auto is the factory default setting.

• This menu item appears only when an optional network card is installed.

Standard Network or Network [x] menu

Note: Only active ports appear in this menu. All inactive ports are omitted.

Use To

PCL SmartSwitch

On
Off

Set the printer to automatically switch to PCL emulation when a print job requires
it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PCL SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Understanding the printer menus 63

Use To

PS SmartSwitch

On
Off

Set the printer to automatically switch to PS emulation when a print job requires it,
regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PS SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

NPA Mode

Off
Auto

Set the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Network Buffer

Disabled
Auto
3KB to [maximum size allowed]

Set the size of the network input buffer.

Notes:

• Auto is the factory default setting.

• The value can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or
Off.

• To increase the maximum size range for the Network Buffer, disable or

reduce the size of the parallel, serial, and USB buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Mac Binary PS

On
Off
Auto

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• Off filters print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

Reports menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Reports

• Network/Ports > Network [x] > Network [x] Setup > Reports

Use To

Print Setup Page Print a report containing information about the network printer settings, such as the TCP/IP address.

Understanding the printer menus 64

Network Card menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Network Card

• Network/Ports > Network [x] > Network [x] Setup > Network Card

Use To

View Card Status

Connected
Disconnected

View the connection status of the network card.

View Card Speed View the speed of an active network card.

Network Address

UAA
LAA

View the network addresses.

Job Timeout

0–255 seconds

Set the amount of time it takes for a network print job to be canceled.

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value of 1–9 is selected, then the setting is saved as 10.

TCP/IP menu

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > TCP/IP

• Network/Ports > Network [x] > Network [x] Setup > TCP/IP

Note: This menu is available only in network printers or printers connected to print servers.

Use To

Set Hostname Set the host name.

Notes:

• This setting can be changed only from the Embedded Web Server.

• The host name can be up to 15 characters and can be a US‑ASCII or

alphanumeric character, or hyphen.

IP Address View or change the current TCP/IP address.

Note: Manually setting the IP address sets the “Enable DHCP” and “Enable Auto IP”

settings to Off. It also sets “Enable BOOTP” and “Enable RARP” to Off on systems
that support BOOTP and RARP.

Netmask View or change the current TCP/IP netmask.

Gateway View or change the current TCP/IP gateway.

Enable DHCP

On
Off

Specify the DHCP address and parameter assignment.

Note: On is the factory default setting.

Understanding the printer menus 65

Use To

Enable AutoIP

Yes
No

Specify the Zero Configuration Networking setting.

Note: Yes is the factory default setting.

Enable FTP/TFTP

Yes
No

Enable the built-in FTP server, which lets you send files to the printer using File Transfer
Protocol.

Note: Yes is the factory default setting.

Enable HTTP Server

Yes
No

Enable the built-in Web server (Embedded Web Server). When enabled, the printer
can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

WINS Server Address View or change the current WINS server address.

Enable DDNS

Yes
No

View or change the current DDNS setting.

Note: Yes is the factory default setting.

Enable mDNS

Yes
No

View or change the current mDNS setting.

Note: Yes is the factory default setting.

DNS Server Address View or change the current DNS server address.

Backup DNS Server Address View or change the backup DNS server addresses.

Backup DNS Server Address 2

Backup DNS Server Address 3

Enable HTTPS

Yes
No

View or change the current HTTPS setting.

Note: Yes is the factory default setting.

IPv6 menu

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > IPv6

• Network/Ports > Network [x] > Network [x] Setup > IPv6

Note: This menu is available only in network printers or printers connected to print servers.

Use To

Enable IPv6

On
Off

Enable Internet Protocol Version Six (IPv6) in the printer.

IPv6 uses bigger numbers to create IP addresses.

Note: On is the factory default setting.

Auto Configuration

On
Off

Specify whether or not the network adapter accepts the automatic IPv6
address configuration entries provided by a router.

Note: On is the factory default setting.

*

These settings can be changed only from the Embedded Web Server.

Understanding the printer menus 66

Use To

Set Hostname

*

Set the host name.

Note: The host name is limited to 15 characters, and accepts US‑ASCII,
alphanumeric characters and hyphen only.

View Address

*

View the current IPv6 addresses.

View Router Address

*

View the current router address.

Enable DHCPv6

On
Off

Enable DHCPv6 in the printer.

Note: On is the factory default setting.

*

These settings can be changed only from the Embedded Web Server.

Wireless menu

Note: This menu is available only in printers connected to a wireless network or printer models that have a wireless

network adapter.

To access the menu, navigate to any of the following:

• Network/Ports > Network [x] > Network [x] Setup > Wireless

Use To

Network Mode

Infrastructure
Ad hoc

Specify the network mode.

Notes:

• Ad hoc is the factory default setting. This configures wireless

connection directly between the printer and a computer.

• Infrastructure lets the printer access a network using an access

point.

Compatibility

802.11b/g

802.11b/g/n

Specify the wireless standard for the wireless network.

Note: The 802.11b/g/n is the factory default setting.

Choose Network Select an available network for the printer to use.

View Signal Quality View the quality of the wireless connection.

View Security Mode View the encryption method for the wireless network.

AppleTalk menu

Note: This menu is available only in printer models connected to a wired network or when an optional network card

is installed.

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > AppleTalk

• Network/Ports > Network Setup [x] > AppleTalk

Understanding the printer menus 67

Use To

Activate

Yes
No

Enable or disable AppleTalk support.

Note: Yes is the factory default setting.

View Name Show the assigned AppleTalk name.

Note: The name can be changed only from the Embedded Web Server.

View Address Show the assigned AppleTalk address.

Note: The address can be changed only from the Embedded Web Server.

Set Zone

[list of zones available on the network]

Provide a list of AppleTalk zones available on the network.

Note: The factory default setting is the default zone for the network. If no
default zone exists, then the zone marked with an asterisk (*) is the default
setting.

Standard USB menu

Use To

PCL SmartSwitch

On
Off

Set the printer to automatically switch to PCL emulation when a print job received
through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if the PS SmartSwitch is set to On. It uses the default
printer language specified in the Setup menu if the PS SmartSwitch is set to
Off.

PS SmartSwitch

On
Off

Set the printer to automatically switch to PS emulation when a print job received
through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if the PCL SmartSwitch is set to On. It uses the default printer
language specified in the Setup menu if the PCL SmartSwitch is set to Off.

NPA Mode

On
Off
Auto

Set the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then process it appropriately.

• The printer automatically restarts when changing the setting from the printer

control panel. The menu selection is then updated.

Understanding the printer menus 68

Use To

USB Buffer

Disabled
Auto
3K to [maximum size allowed]

Set the size of the USB input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering.

• The USB buffer size value can be changed in 1-KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or
Off.

• To increase the maximum size range for USB Buffer, disable or reduce the size

of the parallel, serial, and network buffers.

• The printer automatically restarts when the setting is changed from the printer

control panel. The menu selection is then updated.

Mac Binary PS

On
Off
Auto

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• On processes raw binary PostScript print jobs.

• Off filters print jobs using the standard protocol.

ENA Address

yyy.yyy.yyy.yyy

Set the network address information for an external print server.

Note: This menu is available only when the printer is attached to an external print
server through the USB port.

ENA Netmask

yyy.yyy.yyy.yyy

Set the netmask information for an external print server.

Note: This menu is available only when the printer is attached to an external print
server through the USB port.

ENA Gateway

yyy.yyy.yyy.yyy

Set the gateway information for an external print server.

Note: This menu is available only when the printer is attached to an external print
server through the USB port.

SMTP Setup menu

Use To

Primary SMTP Gateway Specify SMTP server gateway and port information.

Note: 25 is the default SMTP gateway port.

Primary SMTP Gateway Port

Secondary SMTP Gateway

Secondary SMTP Gateway Port

SMTP Timeout

5–30

Specify the amount of time in seconds before the server stops trying to
send an e‑mail.

Note: 30 seconds is the factory default setting.

Reply Address Specify a reply address of up to 128 characters in the e-mail sent by the

printer.

Understanding the printer menus 69

Use To

Use SSL

Disabled
Negotiate
Required

Set the printer to use SSL for increased security when connecting to the
SMTP server.

Notes:

• Disabled is the factory default setting.

• When the Negotiate setting is used, the SMTP server determines if

SSL will be used.

SMTP Server Authentication

No authentication required
Login/Plain
CRAM‑MD5
Digest‑MD5
NTLM
Kerberos 5

Specify the type of user authentication required for printing privileges.

Note: “No authentication required” is the factory default setting.

Device‑Initiated E‑mail

None
Use Device SMTP Credentials

Specify what credentials will be used when communicating to the SMTP
server. Some SMTP servers require credentials to send an e-mail.

Notes:

• None is the factory default setting for Device‑Initiated E‑mail.

• Device Userid and Device Password are used to log in to the SMTP

server when Use Device SMTP Credentials is selected.

Device Userid

Device Password

Security menu

Security Audit Log menu

Use To

Export Log Let an authorized user export the audit log.

Notes:

• To export the audit log from the printer control panel, connect a flash drive to

the printer.

• You can also download the audit log from the Embedded Web Server, and

then save it on your computer.

Delete Log

Delete now
Do not delete

Specify whether or not audit logs are deleted.

Note: Delete now is the factory default setting.

Understanding the printer menus 70

Use To

Configure Log

Enable Audit

Yes
No

Enable Remote Syslog

No
Yes

Remote Syslog Facility

0–23

Severity of events to log

0–7

Specify how and whether or not audit logs are created.

Notes:

• Enable Audit determines if events are recorded in the secure audit log and

remote syslog. No is the factory default setting.

• Enable Remote Syslog determines if logs are sent to a remote server. No is the

factory default setting.

• Remote Syslog Facility determines the value used to send logs to the remote

syslog server. 4 is the factory default setting.

• If the security audit log is activated, then the severity value of each event is

recorded. 4 is the factory default setting.

Set Date and Time menu

Use To

Current Date and Time View the current date and time settings for the printer.

Note: The date and time are set in YYYY‑MM‑DD HH:MM format.

Manually Set Date and Time

[input date/time]

Enter the date and time.

Note: Setting the date and time using this menu automatically sets Enable NTP to
Off.

Time Zone

[list of time zones]

Select the time zone.

Note: GMT is the factory default setting.

Automatically observe DST

On
Off

Set the printer to use the applicable daylight saving time (DST) start and end times
associated with the printer Time Zone setting.

Note: On is the factory default setting.

Enable NTP

On
Off

Enable Network Time Protocol, which synchronizes the clocks of devices on a
network.

Notes:

• On is the factory default setting.

• Enable NTP is automatically set to Off if you manually set the date and time.

Understanding the printer menus 71

Settings menu

General Settings menu

Use To

Display Language

English
Francais
Deutsch
Italiano
Espanol
Dansk
Norsk
Nederlands
Svenska
Portuguese
Suomi
Russian
Polski
Greek
Magyar
Turkce
Cesky
Simplified Chinese
Traditional Chinese
Korean
Japanese

Set the language of the text appearing on the printer display.

Note: Not all languages are available for all printers, and you may
need to install special hardware for those languages to appear.

Show Supply Estimates

Show estimates
Do not show estimates

View the estimates of the supplies on the printer control panel,
Embedded Web Server, menu settings, and the device statistics
reports.

Eco-Mode

Off
Energy
Energy/Paper
Paper

Minimize the use of energy, paper, or specialty media.

Notes:

• Off is the factory default setting. Off resets the printer to its

factory default settings.

• Energy minimizes the power used by the printer.

• Energy/Paper minimizes the use of power and of paper and

specialty media.

• Paper minimizes the amount of paper and specialty media

needed for a print job.

Understanding the printer menus 72

Use To

Run Initial setup

Yes
No

Run the setup wizard.

Notes:

• Yes is the factory default setting.

• After completing the setup wizard by selecting Done at the

country or region selection screen, the default becomes No.

Paper Sizes

US
Metric

Specify the unit of measurement for paper sizes.

Notes:

• US is the factory default setting.

• The initial setting is determined by your country or region

selection in the initial setup wizard.

Timeouts

Sleep Mode

Disabled
1–120 min

Set the amount of time the printer waits after a job is printed before
it goes into a reduced power state.

Notes:

• “30 min” is the factory default setting.

• “Disabled” appears only when Energy Conserve is set to Off.

• Lower settings conserve more energy, but may require

longer warm‑up times.

• Select a high setting if the printer is in constant use. Under

most circumstances, this keeps the printer ready to print
with minimum warm‑up time.

Timeouts

Hibernate Timeout

Disabled
1 hour
2 hours
3 hours
6 hours
1 day
2 days
3 days
1 week
2 weeks
1 month

Set the amount of time the printer waits before it enters Hibernate
mode.

Notes:

• “Disabled” is the factory default setting in all countries

except European Union countries and Switzerland.

• “3 days” is the factory default setting for all European Union

countries and Switzerland.

Timeouts

Hibernate Timeout on Connection

Hibernate
Do Not Hibernate

Set the printer to Hibernate mode even if there is an active Ethernet
connection.

Note: “Do Not Hibernate” is the factory default setting.

Timeouts

Screen Timeout

15–300 sec

Set the amount of time in seconds the printer waits before the it
returns to a ready state.

Note: “30 sec” is the factory default setting.

Understanding the printer menus 73

Use To

Timeouts

Prolong Screen Timeout

On
Off

Display a message that lets you reset the screen timeout timer
instead of returning to the printer display.

Note: Off is the factory default setting.

Timeouts

Print Timeout

Disabled
1–255 sec

Set the amount of time in seconds the printer waits to receive an
end‑of‑job message before canceling the remainder of the print
job.

Notes:

• “90 sec” is the factory default setting.

• When the timer expires, any partially printed page still in the

printer is printed, and then the printer checks to see if any
new print jobs are waiting.

• Print Timeout is available only when using PCL emulation.

This setting has no effect on PostScript emulation print jobs.

Timeouts

Wait Timeout

Disabled
15–65535 sec

Set the amount of time in seconds the printer waits for additional
data before canceling a print job.

Note: “40 sec” is the factory default setting.

Print Recovery

Auto Continue

Disabled
5–255 sec

Let the printer automatically continue printing from certain offline
situations when these are not resolved within the specified time
period.

Note: Disabled is the factory default setting.

Print Recovery

Jam Recovery

On
Off
Auto

Specify whether the printer reprints jammed pages.

Notes:

• Auto is the factory default setting. The printer reprints

jammed pages unless the memory required to hold the
pages is needed for other printer tasks.

• On sets the printer to always reprint jammed pages.

• Off sets the printer to never reprint jammed pages.

Print Recovery

Jam Assist

On
Off

Notes:

• On is the factory default setting. On sets the printer to

automatically dump blank pages or partially printed pages to
the standard bin after a jammed page has been cleared.

• Off requires the user to remove all pages from all possible

jam locations.

Print Recovery

Page Protect

Off
On

Successfully print a page that may not have printed otherwise.

Notes:

• Off is the factory default setting. Off prints a partial page

when there is not enough memory to print the whole page.

• On sets the printer to process the whole page so that the

entire page prints.

Understanding the printer menus 74

Use To

Press Sleep Button

Do nothing
Sleep
Hibernate

Determine how the printer, while in idle state, reacts to a short
press of the Sleep button.

Note: Sleep is the factory default setting.

Press and Hold Sleep Button

Do nothing
Sleep
Hibernate

Determine how the printer, while in idle state, reacts to a long press
of the Sleep button.

Note: Sleep is the factory default setting.

Factory Defaults

Do Not Restore
Restore Now

Use the printer factory default settings.

Notes:

• Do Not Restore is the factory default setting. Do Not Restore

retains the user‑defined settings.

• Restore Now sets all printer settings to the factory default

settings except Network/Ports menu settings. All downloads
stored in the RAM are deleted. Downloads stored in the flash
memory are not affected.

Custom Home Message

Off
IP Address
Hostname
Contact Name
Location
Zero Configuration Name
Custom Text 1

Select a custom home message that appears as an alternating
display of the printer status.

Note: Off is the factory default setting.

Print Settings

Setup menu

Use To

Printer Language

PCL Emulation
PS Emulation

Set the default printer language.

Notes:

• PCL Emulation is the factory default setting.

• PostScript emulation uses a PostScript interpreter for

processing print jobs.

• PCL Emulation uses a PCL interpreter for processing print

jobs.

• Setting a printer language default does not prevent a

software program from sending print jobs that use another
printer language.

Understanding the printer menus 75

Use To

Print Area

Normal
Whole Page

Set the logical and physical printable area.

Notes:

• Normal is the factory default setting. When attempting to

print data on the non‑printable area defined by the Normal
setting, the printer clips the image at the boundary.

• Whole Page allows the image to be moved into the

non‑printable area defined by the Normal setting. This
setting affects only pages printed using a PCL 5 interpreter
and has no effect on pages printed using the PCL XL or
PostScript interpreter.

Download Target

RAM
Flash

Set the storage location for downloads.

Notes:

• RAM is the factory default setting. Storing downloads in the

RAM is temporary.

• Storing downloads in a flash memory places them in

permanent storage. Downloads remain in the flash memory
even when the printer is turned off.

• This menu item appears only when an optional flash memory

is installed.

Resource Save

On
Off

Specify how the printer handles temporary downloads, such as
fonts and macros stored in the RAM, when the printer receives a
print job that requires more than the available memory.

Notes:

• Off is the factory default setting. Off sets the printer to retain

downloads only until memory is needed. Downloads are
deleted in order to process print jobs.

• On sets the printer to retain downloads during language

changes and printer resets. If the printer runs out of
memory, then Memory Full [38] appears on the
printer display, but downloads are not deleted.

Understanding the printer menus 76

Finishing menu

Use To

Sides (Duplex)

1 sided
2 sided

Specify whether two‑sided (duplex) printing is set as the default for all print jobs.

Notes:

• “1 sided” is the factory default setting.

• You can set two‑sided printing from the software program.

For Windows users:

1 Click File > Print.
2 Click Properties, Preferences, Options, or Setup.

For Macintosh users:

1 Choose File > Print.
2 Adjust the settings from the print dialog and pop‑up menus.

Duplex Binding

Long Edge
Short Edge

Define the way two‑sided pages are bound and printed.

Notes:

• Long Edge is the factory default setting. Long Edge binds pages along their long

edge (left edge for portrait and top edge for landscape).

• Short Edge binds pages along their short edge (top edge for portrait and left

edge for landscape).

Copies

1–999

Specify the default number of copies for each print job.

Note: 1 is the factory default setting.

Blank Pages

Do Not Print
Print

Specify whether to insert blank pages in a print job.

Note: Do Not Print is the factory default setting.

Collate

(1,1,1) (2,2,2)
(1,2,3) (1,2,3)

Stack the pages of a print job in sequence when printing multiple copies.

Note: “(1,2,3) (1,2,3)” is the factory default setting.

Separator Sheets

Off
Between Copies
Between Jobs
Between Pages

Specify whether to insert blank separator sheets.

Notes:

• Off is the factory default setting.

• Between Copies inserts a blank sheet between each copy of a print job if

Collate is set to (1,1,1) (2,2,2). If Collate is set to (1,2,3) (1,2,3), then a blank
page is inserted between each set of printed pages, such as after all page 2's
and after all page 3's.

• Between Jobs inserts a blank sheet between print jobs.

• Between Pages inserts a blank sheet between each page of a print job. This

setting is useful when printing transparencies or when inserting blank pages in
a document.

Separator Source

Tray [x]
Multi‑Purpose Feeder

Specify the paper source for separator sheets.

Note: Tray 1 (standard tray) is the factory default setting.

Understanding the printer menus 77

Use To

Paper Saver

Off
2‑Up
3‑Up
4‑Up
6‑Up
9‑Up
12‑Up
16‑Up

Print multiple‑page images on one side of a paper.

Notes:

• Off is the factory default setting.

• The number selected is the number of page images that will print per side.

Paper Saver Ordering

Horizontal
Reverse Horizontal
Reverse Vertical
Vertical

Specify the positioning of multiple‑page images when using Paper Saver.

Notes:

• Horizontal is the factory default setting.

• Positioning depends on the number of page images and whether they are in

portrait or landscape orientation.

Paper Saver Orientation

Auto
Landscape
Portrait

Specify the orientation of a multiple‑page document.

Note: Auto is the factory default setting. The printer chooses between portrait and
landscape.

Paper Saver Border

None
Solid

Print a border when using Paper Saver.

Note: None is the factory default setting.

Quality menu

Use To

Print Resolution

300 dpi
600 dpi
1200 dpi
1200 Image Q
2400 Image Q

Specify the printed output resolution in dots per inch.

Note: 600 dpi is the factory default setting.

Pixel Boost

Off
Fonts
Horizontally
Vertically
Both directions
Isolated

Enable more pixels to print in clusters for clarity, in order to enhance images horizontally
or vertically, or to enhance fonts.

Note: Off is the factory default setting.

Toner Darkness

1–10

Lighten or darken the printed output.

Notes:

• 8 is the factory default setting.

• Selecting a smaller number can help conserve toner.

Understanding the printer menus 78

Use To

Enhance Fine Lines

On
Off

Enable a print mode preferable for files such as architectural drawings, maps, electrical
circuit diagrams, and flow charts.

Notes:

• Off is the factory default setting.

• You can set this option from the printer software. For Windows users, click File >

Print, and then click Properties, Preferences, Options, or Setup. For Macintosh
users, choose File > Print, and then adjust the settings from the Print dialog and
pop‑up menus.

• To set this option using the Embedded Web Server, type the network printer IP

address in the Web browser address field.

Gray Correction

Auto
Off

Automatically adjust the contrast enhancement applied to images.

Note: Auto is the factory default setting.

Brightness

‑6 to 6

Adjust the printed output either by lightening or darkening it. You can conserve toner
by lightening the output.

Note: 0 is the factory default setting.

Contrast

0–5

Adjust the contrast of printed objects.

Note: 0 is the factory default setting.

Utilities menu

Use To

Format Flash

Yes
No

Format the flash memory.

Warning—Potential Damage: Do not turn off the printer while the flash memory is
being formatted.

Notes:

• Flash memory refers to the memory added by installing a flash memory card in

the printer.

• Yes deletes all data stored in the flash memory.

• No cancels the format request.

• The flash memory option card must not be read/write‑ or write‑protected.

• This menu item appears only when a non‑defective flash memory card is

installed.

Hex Trace Assist in isolating the source of a print job problem.

Notes:

• When activated, all data sent to the printer is printed in hexadecimal and

character representation, and control codes are not executed.

• To exit or deactivate Hex Trace, turn off or reset the printer.

Coverage Estimator

Off
On

Provide an estimate of the percentage coverage of toner on a page. The estimate is
printed on a separate page at the end of each print job.

Note: Off is the factory default setting.

Understanding the printer menus 79

XPS menu

Use To

Print Error Pages

Off
On

Print a page containing information on errors, including XML markup errors.

Note: Off is the factory default setting.

PostScript menu

Use To

Print PS Error

On
Off

Print a page containing the PostScript error.

Note: Off is the factory default setting.

Lock PS Startup Mode

On
Off

Disable the SysStart file.

Note: Off is the factory default setting.

Font Priority

Resident
Flash

Establish the font search order.

Notes:

• Resident is the factory default setting.

• This menu item is available only when a formatted flash memory card is

installed and operating properly.

• Make sure the flash memory card is not read/write‑, write‑, or

password‑protected.

• Job Buffer Size must not be set to 100%.

PCL Emul menu

Use To

Font Source

Resident
Download
Flash
All

Specify the set of fonts used by the Font Name menu.

Notes:

• “Resident” is the factory default setting. “Resident” shows the factory

default set of fonts downloaded in the RAM.

• “Download” shows all the fonts downloaded in the RAM.

• “Flash” shows all fonts resident in that option. The optional flash memory

card must be properly formatted and cannot be read/write‑, write‑, or
password‑protected.

• “All” shows all fonts available to any option.

Font Name

Courier 10

Identify a specific font and the option where it is stored.

Note: Courier 10 is the factory default setting. Courier 10 shows the font
name, font ID, and the storage location in the printer. The font source
abbreviation is R for Resident, F for Flash, and D for Download.

Understanding the printer menus 80

Use To

Symbol Set

10U PC‑8
12U PC‑850

Specify the symbol set for each font name.

Notes:

• 10U PC‑8 is the US factory default setting. 12U PC‑850 is the international

factory default setting.

• A symbol set is a set of alphabetic and numeric characters, punctuation,

and special symbols. Symbol sets support the different languages or
specific program, such as math symbols for scientific text. Only the
supported symbol sets are shown.

PCL Emulation Settings

Point Size

1.00–1008.00

Change the point size for scalable typographic fonts.

Notes:

• 12 is the factory default setting.

• Point size refers to the height of the characters in the font. One point

equals approximately 0.014 inch.

• Point sizes can be increased or decreased in 0.25‑point increments.

PCL Emulation Settings

Pitch

0.08–100

Specify the font pitch for scalable monospaced fonts.

Notes:

• 10 is the factory default setting.

• Pitch refers to the number of fixed‑space characters per inch (cpi).

• Pitch can be increased or decreased in 0.01‑cpi increments.

• For nonscalable monospaced fonts, the pitch appears on the display but it

cannot be changed.

PCL Emulation Settings

Orientation

Portrait
Landscape

Specify the orientation of text and graphics on the page.

Notes:

• Portrait is the factory default setting. Portrait prints text and graphics

parallel to the short edge of the page.

• Landscape prints text and graphics parallel to the long edge of the page.

PCL Emulation Settings

Lines per Page

1–255

Specify the number of lines that print on each page.

Notes:

• 60 is the US factory default setting. 64 is the international default setting.

• The printer sets the amount of space between each line based on the

Lines per Page, Paper Size, and Orientation settings. Select the Paper Size
and Orientation you want before setting Lines per Page.

PCL Emulation Settings

A4 Width

198 mm
203 mm

Set the printer to print on A4‑size paper.

Notes:

• 198 mm is the factory default setting.

• The 203‑mm setting sets the width of the page to allow printing of eighty

10‑pitch characters.

Understanding the printer menus 81

Use To

PCL Emulation Settings

Auto CR after LF

On
Off

Specify whether the printer automatically performs a carriage return (CR) after
a line feed (LF) control command.

Note: Off is the factory default setting.

PCL Emulation Settings

Auto LF after CR

On
Off

Specify whether the printer automatically performs a line feed (LF) after a
carriage return (CR) control command.

Note: Off is the factory default setting.

Tray Renumber

Assign MP Feeder

Off
None
0–199

Assign Tray [x]

Off
None
0–199

Assign Manual Paper

Off
None
0–199

Assign Manual Env

Off
None
0–199

Configure the printer to work with printer software or programs that use
different source assignments for trays and feeders.

Notes:

• Off is the factory default setting.

• None cannot be selected. It is only displayed when it is selected by the

PCL 5 interpreter. It also ignores the Select Paper Feed command.

• 0–199 allows a custom setting to be assigned.

Tray Renumber

View Factory Defaults

MPF Default = 8
T1 Default = 1
T1 Default = 4
T1 Default = 5
T1 Default = 20
T1 Default = 21
Env Default = 6
MPaper Default = 2
MEnv Default = 3

Display the factory default setting assigned to each tray or feeder.

Tray Renumber

Restore Defaults

Yes
No

Restore all tray and feeder assignments to their factory default settings.

Understanding the printer menus 82

Saving money and the environment

Saving paper and toner

Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.

For information on how you can quickly save paper and energy using one printer setting, see “Using Eco‑Mode” on
page 83.

Conserving supplies

There are a number of ways you can reduce the amount of paper and toner you use when printing. You can:

Use both sides of the paper

If your printer model supports duplex printing, you can control whether print appears on one or two sides of the paper
by selecting 2‑sided printing from the Print dialog.

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by
selecting a setting from the Multipage printing (N‑Up) section of the Print dialog.

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the preview feature, which you can select from the Print dialog, to see how the document will look before you

print it.

• Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 102.

Saving energy

Using Eco‑Mode

Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.

1 From the printer control panel, navigate to:

> Settings > > General Settings > > Eco‑Mode > > select the setting you want

Saving money and the environment 83

Use To

Off Use the factory default settings for all settings associated with Eco‑Mode. This setting supports the

performance specifications for your printer.

Energy Reduce energy use, especially when the printer is idle.

• Printer engine motors do not start until a document is ready to print. You may notice a short delay

before the first page is printed.

• The printer enters Sleep mode after one minute of inactivity.

Energy/Paper Use all the settings associated with Energy and Paper modes.

Paper

• Enable the automatic two‑sided (duplex) printing feature.

• Turn off print log features.

2 Press .

Adjusting Sleep mode

To save energy, decrease the number of minutes before the printer enters Sleep mode.

Available settings range from 1 to 120 minutes. The factory default setting is 30 minutes.

Note: Sleep mode can be scheduled. For more information, see “Using Schedule Power Modes” on page 86.

Using the Embedded Web Server

1

From the Embedded Web Server, click Settings > General Settings > Timeouts.

2 In the Sleep Mode field, enter the number of minutes you want the printer to wait before it enters Sleep mode.

3 Click Submit.

Using the printer control panel

1

From the printer control panel, navigate to:

> Settings > > General Settings > > Timeouts > > Sleep Mode >

2 In the Sleep Mode field, select the number of minutes you want the printer to wait before it enters Sleep mode.

3 Press .

Using Hibernate mode

Hibernate is an ultra‑low‑power operating mode. When operating in Hibernate mode, all other systems and devices
are powered down safely.

Note: Hibernate mode can be scheduled. For more information, see “Using Schedule Power Modes” on page 86.

Using the Embedded Web Server

1

Open a Web browser, and then type the printer IP address in the address field.

Saving money and the environment 84

Saving money and the environment 85

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If your are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > General Settings > Sleep Button Settings.

3 From the Press Sleep Button or Press and Hold Sleep Button drop‑down menu, select Hibernate.

4 Click Submit.

Note: If the printer is in Hibernate mode, the Embedded Web Server is disabled.

Using the printer control panel

1

From the printer control panel, navigate to:

> Settings > > General Settings >

2 Press Press Sleep Button or Press and Hold Sleep Button, and then press .

3 Press Hibernate > .

Notes:

• When Press Sleep Button is set to Hibernate, a short press of the Sleep button sets the printer to Hibernate

mode.

• When Press and Hold Sleep Button is set to Hibernate, a long press of the Sleep button sets the printer to

Hibernate mode.

Setting Hibernate Timeout

Hibernate Timeout lets you set the amount of time the printer waits after a print job is processed before it goes into a
reduced power state.

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

1

Notes:

• Print a network setup page or menu settings page, and then locate the IP address in the TCP/IP section. The

IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > General Settings > Timeouts.

3 From the Hibernate Timeout menu, select the number of hours, days, weeks, or months you want for the printer

to wait before it goes into a reduced power state.

4 Click Submit.

Saving money and the environment 86

Using the printer settings on the computer

Depending on your operating system, access the Hibernate Timeout menu using the Local Printer Settings Utility
or Print Settings.

Using Schedule Power Modes

Schedule Power Modes lets the user schedule when the printer goes into a reduced power state or into the Ready
state.

Using the Embedded Web Server

1

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• Print a network setup page or menu settings page, and then locate the IP address in the TCP/IP section. The

IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > General Settings > Schedule Power Modes.

3 From the Action menu, select the power mode.

4 From the Time menu, select the time.

5 From the Day(s) menu, select the day or days.

6 Click Add.

Using the printer settings on the computer (Windows only)

Access the Schedule Power Modes menu using the Local Printer Settings Utility.

•

Recycling

Recycling Dell products

To return Dell products for recycling:

1 Visit our Web site at www.dell.com/recycle.

2 Select your country or region.

3 Follow the instructions on the computer screen.

Securing the printer

Using the security lock feature

The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in
the location shown to secure the printer in place.

Statement of Volatility

Your printer contains various types of memory that can store device and network settings, and user data.

Type of memory Description

Volatile memory Your printer uses standard random access memory (RAM) to

temporarily buffer user data during simple print jobs.

Non-volatile memory Your printer may use two forms of non-volatile memory:

EEPROM and NAND (flash memory). Both types are used to
store operating system, device settings, and network
information.

Erase the content of any installed printer memory in the following circumstances:

• The printer is being decommissioned.

• The printer is being moved to a different department or location.

• The printer is being serviced by someone from outside your organization.

• The printer is being removed from your premises for service.

• The printer is being sold to another organization.

Securing the printer 87

Securing the printer 88

Erasing volatile memory

The volatile memory (RAM) installed in your printer requires a power source to retain information. To erase the buffered
data, simply turn off the printer.

Erasing non‑volatile memory

1 Turn off the printer.

2 From the printer control panel, hold down and the right arrow button while turning the printer on. Release

the buttons only when the Configuration menu appears.

3 Press the arrow buttons until Wipe All Settings appears, and then press .

The printer will restart several times during this process.

Note: Wipe All Settings securely removes device settings, solutions, jobs, and passwords from the printer
memory.

4 Press the arrow buttons until Exit Config Menu appears, and then press .

The printer will perform a power‑on reset, and then return to normal operating mode.

Finding printer security information

In high-security environments, you may need to take additional steps to make sure that confidential data stored in the
printer cannot be accessed by unauthorized persons. For more information, see the Embedded Web Server
Administrator’s Guide.

Maintaining the printer

Periodically, certain tasks are required to maintain the optimum performance of your printer.

Warning—Potential Damage: Failure to replace parts and supplies when directed, may cause damage to your
printer or prevent the printer from performing optimally.

Cleaning the printer

Note: You may need to perform this task after every few months.

Warning—Potential Damage: Damage to the printer caused by improper handling is not covered by the printer

warranty.

1 Make sure that the printer is turned off and unplugged from the electrical outlet.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer,

unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.

2 Remove paper from the standard bin and multipurpose feeder.

3 Remove any dust, lint, and pieces of paper around the printer using a soft brush or vacuum.

4 Dampen a clean, lint-free cloth with water, and use it to wipe the outside of the printer.

Warning—Potential Damage: Do not use household cleaners or detergents to prevent damage to the exterior

of the printer.

5 Make sure all areas of the printer are dry before sending a new print job.

Checking the status of parts and supplies

Using the Embedded Web Server

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Device Status > More Details.

Using the printer control panel

From the printer control panel, navigate to:

> Reports > > Device Statistics >

Note: You can view the status of parts and supplies in the “Supply Information” section of the pages printed.

Maintaining the printer 89

Maintaining the printer 90

Estimated number of remaining pages

The estimated number of remaining pages is based on the recent printing history of the printer. Its accuracy may
vary significantly and is dependent on many factors, such as actual document content, print quality settings, and
other printer settings.

The accuracy of the estimated number of remaining pages may decrease when the actual printing consumption is
different from the historical printing consumption. Consider the variable level of accuracy before purchasing or replacing
supplies based on the estimate. Until an adequate print history is obtained on the printer, initial estimates assume
future supplies consumption based on the International Organization for Standardization* test methods and page
content.

* Average continuous black declared cartridge yield in accordance with ISO/IEC 19752.

Ordering supplies

Ordering supplies using the Supplies Ordering Utility

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select your printer, and then navigate to:

Status Monitor Center > Order Supplies

4 From the Order Printer Supplies dialog, do any of the following:

• Click Order Online to order supplies on the Internet.

• Click Order by Phone to order supplies by phone.

Ordering supplies using Printer Home

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select your printer, and then navigate to:

Dell Printer Home > Maintenance > Order supplies

4 From the Order Printer Supplies dialog, do any of the following:

• Click Order Online to order supplies on the Web.

• Click Order by Phone to order supplies by phone.

Storing supplies

Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you
are ready to use them.

Maintaining the printer 91

Do not expose supplies to:

• Direct sunlight

• Temperatures above 35°C (95°F)

• High humidity above 80%

• Salty air

• Corrosive gases

• Heavy dust

Replacing supplies

Replacing the toner cartridge

1 Press the button on the right side of the printer, and then open the front door.

2 Pull the toner cartridge out using the handle.

3 Unpack the toner cartridge, and then remove all packing materials.

Maintaining the printer 92

4 Shake the new cartridge to redistribute the toner.

5 Insert the toner cartridge into the printer by aligning the side rails of the cartridge with the arrows on the side rails

inside the printer.

Warning—Potential Damage: Do not expose the imaging unit to direct light for more than 10 minutes.
Extended exposure to light may cause print quality problems.

6 Close the front door.

Maintaining the printer 93

Replacing the imaging unit

1 Press the button on the right side of the printer, and then open the front door.

2 Pull the toner cartridge out using the handle.

3 Lift the blue handle, and then pull the imaging unit out of the printer.

Maintaining the printer 94

4 Unpack the new imaging unit, and then shake it.

5 Remove all packing materials from the imaging unit.

Warning—Potential Damage: Do not expose the imaging unit to direct light for more than 10 minutes.

Extended exposure to light may cause print quality problems.

Warning—Potential Damage: Do not touch the photoconductor drum. Doing so may affect the print quality of
future print jobs.

6 Insert the imaging unit into the printer by aligning the arrows on the side rails of the imaging unit with the arrows

on the side rails inside the printer.

Maintaining the printer 95

7 Insert the toner cartridge into the printer by aligning the side rails of the cartridge with the arrows on the side rails

inside the printer.

8 Close the front door.

Moving the printer

Before moving the printer

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or

printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the

right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

Maintaining the printer 96

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: Damage to the printer caused by improper moving is not covered by the printer
warranty.

Moving the printer to another location

The printer and its hardware options can be safely moved to another location by following these precautions:

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the hardware

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

Shipping the printer

When shipping the printer, use the original packaging.

Managing the printer

Managing printer messages

Use the Status Messenger application to view error messages requiring your intervention on your printer. When there
is an error, a bubble appears telling you what the error is, and points you to the appropriate recovery information.

If you installed Status Messenger with your printer software, then the application launches automatically when the
software installation is completed. The installation is successful if you see the Status Messenger icon in the system tray.

Notes:

• This feature is available only in Windows XP or later.

• Make sure bidirectional communication support is in place so the printer and computer can communicate.

Disabling Status Messenger

1 From the system tray, right click the Status Messenger icon.

2 Select Exit.

Enabling Status Messenger

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select your printer, and then click Status Messenger.

Accessing Status Monitor Center

Use the Status Monitor Center application to view the status of any USB‑ or network‑connected printer and order
supplies online.

Note: Make sure bidirectional communication support is in place so the printer and computer can communicate.

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Click Status Monitor Center.

Note: To order supplies online, click the Supplies Ordering Utility link.

Checking the virtual display

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• Print a network setup page or menu settings page, and then locate the IP address in the TCP/IP section. The

IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Managing the printer 97

Managing the printer 98

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Press Enter to open the Web page of your printer.

3 Click Applications > Remote Operator Panel > Launch VNC Applet.

Note: VNC Applet requires a Java plug‑in to launch.

4 Click Click here to continue.

The virtual display works as an actual display would work on a printer control panel.

Viewing reports

You can view some reports from the Embedded Web Server. These reports are useful for assessing the status of the
printer, network, and supplies.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Reports, and then click the type of report you want to view.

Configuring supply notifications from the Embedded Web
Server

You can determine how you would like to be notified when supplies run nearly low, low, very low, or reach their
end‑of‑life by setting the selectable alerts.

Notes:

• Selectable alerts can be set on the toner cartridge and imaging unit.

• All selectable alerts can be set for nearly low, low, and very low supply conditions. Not all selectable alerts can

be set for the end‑of‑life supply condition. E‑mail selectable alert is available for all supply conditions.

• The percentage of estimated remaining supply that prompts the alert can be set on some supplies for some

supply conditions.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Supply Notifications.

3 From the drop‑down menu for each supply, select one of the following notification options:

Notification Description

Off The normal printer behavior for all supplies occurs.

E‑mail Only The printer generates an e-mail when the supply condition is reached. The status of the

supply will appear on the menus page and status page.

Warning The printer displays the warning message and generates an e‑mail about the status of the

supply. The printer does not stop when the supply condition is reached.

Continuable Stop

1

The printer stops processing jobs when the supply condition is reached, and the user needs
to press a button to continue printing.

Non Continuable Stop

1,2

The printer stops when the supply condition is reached. The supply must be replaced to
continue printing.

1

The printer generates an e-mail about the status of the supply when supply notification is enabled.

2

The printer stops when some supplies become empty to prevent damage.

4 Click Submit.

Modifying confidential print settings

Note: This feature is available only in network printers or printers connected to print servers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Configuration > Other Settings tab > Security > Confidential Print Setup.

3 Modify the settings:

• Set a maximum number of PIN entry attempts. When a user exceeds a specific number of PIN entry attempts,

all of the jobs for that user are deleted.

• Set an expiration time for confidential print jobs. When a user has not printed the jobs within the specified time,

all of the jobs for that user are deleted.

4 Save the modified settings.

Copying printer settings to other printers

Note: This feature is available only in network printers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click the Copy Printer Settings.

Managing the printer 99

Managing the printer 100

3 To change the language, select a language from the drop-down menu, and then click Click here to submit language.

4 Click Printer Settings.

5 Type the IP addresses of the source and target printers in their appropriate fields.

Note: If you want to add or remove a target printer, then click Add Target IP or Remove Target IP.

6 Click Copy Printer Settings.

Restoring factory default settings

If you want to keep a list of the current menu settings for reference, then print a menu settings page before restoring
the factory default settings. For more information, see “Printing a menu settings page” on page 28.

If you want a more comprehensive method of restoring the printer factory default settings, then perform the Wipe All
Settings option. For more information, see “Erasing non‑volatile memory” on page 88.

Warning—Potential Damage: Restoring factory defaults returns most printer settings to the original factory default
settings. Exceptions include the display language, custom sizes and messages, and Network/Port menu settings. All
downloads stored in the RAM are deleted.

From the printer control panel, navigate to:

> Settings > > General Settings > > Factory Defaults > > Restore Now >

Creating a printer control panel PIN

The Panel PIN Protect menu lets you restrict access to the menus from the printer control panel. To restrict access to
the menus, create a Personal Identification Number (PIN), and then assign the PIN to each menu.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Security > Panel PIN Protect.

3 From the Create User PIN or Create Admin PIN sections, enter your PIN.

Note: Your can enter up to 16 digits for your PIN.

4 Click Modify.

5 From any menu in the Administrative Menus, Management, or Function Access sections, select User PIN

Protected or Admin PIN Protected or Admin PIN and User PIN Protected.

Note: Using an Admin PIN, you can still access a menu assigned with a User PIN.

6 Click Submit.