Dell B1260DN User Manual

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User’s Guide

BASIC

IMAGINE THE POSSIBILITIES

This guide provides information concerning installation, basic operation and troubleshooting on windows.

Dell B1260dn

ADVANCED

This guide provides information about installation, advanced configuration, operation and troubleshooting on various OS environments.

Some features may not be available depending on models or countries.

Available supplies 39

1. Introduction

Key benefits 4

Features by models 6

Useful to know 7

About this user’s guide 8

Safety information 9

Machine overview 14

Control panel overview 16

Turning on the machine 17

Installing the driver locally 18

Reinstalling the driver 20

2. Learning the Basic Usage

Storing the toner cartridge 40

Redistributing toner 42

Replacing the toner cartridge 43

Cleaning the machine 44

Tips for moving & storing your machine 47

4. Troubleshooting

Tips for avoiding paper jams 49

Clearing paper jams 50

Understanding the status LED 55

5. Appendix

Printing a test page 22

Media and tray 23

Basic printing 33

3. Maintenance

Ordering supplies and accessories 38

Specifications 58

Dell technical support policy 65

Contacting Dell 66

Warranty and return policy 67

1. Introduction

This chapter provides information you need to know before using the machine.

•Key benefits 4

• Features by models 6

• Useful to know 7

• About this user’s guide 8

• Safety information 9

• Machine overview 14

• Control panel overview 16

• Turning on the machine 17

• Installing the driver locally 18

• Reinstalling the driver 20

Key benefits

Environmentally friendly

• To save toner and paper, this machine supports the Eco feature.

• To save paper, you can print multiple pages on a single sheet of paper (see "Using advanced print features" on page 109).

• To save paper, you can print on both sides of the paper (double-sided printing) (see "Using advanced print features" on page 109).

• To save electricity, this machine automatically conserves electricity by substantially reducing power consumption when not in use.

Print with excellent quality and speed

• You can print with a resolution of up to 1,200 x 1,200 dpi effective output.

• Fast, on-demand printing.

-For single-side printing, 28 ppm (A4) or 29 ppm (Letter).

- For duplex printing, 14 ppm (A4) or 14 ppm (Letter).

Convenience

• You can print on the go from your smartphone or computer using Google

Cloud Print™ enabled apps (see "Google Cloud Print™" on page 90).

• Dell Printer Manager and Printer Status Monitor are a program that monitors and informs you of the machine’s status and allows you to customize the machine’s settings (see "Using Dell Printer Manager" on page

97).

• You can access Dell Support at

www.dell.com

support.dell.com

. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information.

Wide range of functionality and application support

• Supports various paper sizes (see "Print media specifications" on page 59).

• Print watermark: You can customize your documents with words, such as “Confidential” (see "Using advanced print features" on page 109).

Key benefits

• Print posters: The text and pictures of each page of your document are magnified and printed across the multiple sheets of paper and can then be taped together to form a poster (see "Using advanced print features" on page 109).

• You can print in various operating systems (see "System requirements" on page 61).

• Your machine is equipped with a USB interface and/or a network interface.

Features by models

Some features and optional goods may not be available depending on model or country.

Operating System

(●: Included, Blank: Not available)

Software

(●: Included, Blank: Not available)

Variety feature

(●: Included, Blank: Not available)

Operating System B1260dn

Windows ●

Macintosh ●

Linux ●

Unix ●

Software B1260dn

PCL6 printer driver

a. Depending on the operating system you use, the installed printer driver may differ.

●

SPL printer driver

●

XPS printer driver ●

Dell Printer Manager ●

Embedded Web Service ●

Features B1260dn

Hi-Speed USB 2.0 ●

Network Interface Ethernet 10/100 Base TX wired LAN

●

IPv6 ●

Google Cloud Print™ ●

Eco printing ●

Double-sided printing ●

Useful to know

Where can I download the machine’s driver?

• Visit www.support.dell.com to download the latest

machine’s driver, and install it on your system.

Where can I purchase accessories or supplies?

• Inquire at a Dell distributor or your retailer.

• Visit www.support.dell.com. Select your country/region to

view product service information.

The status LED flashes or remains constantly on.

• Turn the product off and on again.

• Check the meanings of LED indications in this manual and troubleshoot accordingly (see "Understanding the status LED" on page 55).

Printouts are blurry.

• The toner level might be low or uneven. Shake the toner cartridge.

• Try a different print resolution setting.

• Replace the toner cartridge.

The machine does not print.

• Open the print queue list and remove the document from the list (see "Canceling a print job" on page 33).

• Remove the driver and install it again (see "Installing the driver locally" on page 18).

• Select your machine as your default machine in your Windows.

A paper jam has occurred.

• Open and close the front door.

• Check the instructions on removing jammed paper in this manual and troubleshoot accordingly (see "Clearing paper jams" on page 50).

About this user’s guide

This user's guide provides information for your basic understanding of the machine as well as detailed steps to explain machine usage.

• Read the safety information before using the machine.

• If you have a problem using the machine, refer to the troubleshooting chapter.

• Terms used in this user’s guide are explained in the glossary chapter.

• All illustrations in this user’s guide may differ from your machine depending on its options or model you purchased.

• The screenshots in this user's guide may differ from your machine depending on the machine’s firmware/driver version.

• The procedures in this user’s guide are mainly based on Windows 7.

Conventions

General icons

Icon Text Description

Gives users information to protect the machine from

Caution

Note

possible mechanical damage or malfunction.

Provides additional information or detailed specification of the machine function and feature.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media.

• Machine refers to printer or MFP.

1. Introduction

Safety information

These warnings and precautions are included to prevent injury to you and others, and to prevent any potential damage to your machine. Be sure to read and understand all of these instructions before using the machine. After reading this section, keep it in a safe place for future reference.

Important safety symbols

Explanation of all icons and signs used in this chapter

Warning

Caution

Hazards or unsafe practices that may result in severe personal injury or death.

Hazards or unsafe practices that may result in minor personal injury or property damage.

Operating environment

Warning

Do not use if the power cord is damaged or if the electrical outlet is not grounded.

This could result in electric shock or fire.

Do not place anything on top of the machine (water, small metal or heavy objects, candles, lit cigarettes, etc.).

This could result in electric shock or fire.

• If the machine gets overheated, it releases smoke, makes strange noises, or generates an odd odor, immediately turn off the power switch and unplug the machine.

Do not attempt.

• The user should be able to access the power outlet in case of emergencies that might require the user to pull the plug out.

This could result in electric shock or fire.

Do not bend, or place heavy objects on the power cord.

Stepping on or allowing the power cord to be crushed by a heavy object could result in electric shock or fire.

Do not remove the plug by pulling on the cord; do not handle the plug with wet hands.

This could result in electric shock or fire.

1. Introduction

Safety information

Caution

During an electrical storm or for a period of non-operation, remove the power plug from the electrical outlet.

This could result in electric shock or fire.

Be careful, the paper output area is hot.

Burns could occur.

If the machine has been dropped, or if the cabinet appears damaged, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

If the machine does not operate properly after these instructions have been followed, unplug the machine from all interface connections and request assistance from qualified service personnel.

Otherwise, this could result in electric shock or fire.

Operating method

Caution

Do not forcefully pull the paper out during printing.

It can cause damage to the machine.

Be careful not to put your hand between the machine and paper tray.

You may get injured.

Be care when replacing paper or removing jammed paper.

New paper has sharp edges and can cause painful cuts.

When printing large quantities, the bottom part of the paper output area may get hot. Do not allow children to touch.

If the plug does not easily enter the electrical outlet, do not attempt to force it in.

Call an electrician to change the electrical outlet, or this could result in electric shock.

Do not allow pets to chew on the AC power, telephone or PC interface cords.

This could result in electric shock or fire and/or injury to your pet.

Burns can occur.

When removing jammed paper, do not use tweezers or sharp metal objects.

It can damage the machine.

Do not allow too many papers to stack up in the paper output tray.

It can damage the machine.

1. Introduction

Safety information

Do not block or push objects into the ventilation opening.

This could result in elevated component temperatures which can cause damage or fire.

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This machine's power reception device is the power cord.

To switch off the power supply, remove the power cord from the electrical outlet.

Installation / Moving

Warning

Caution

Before moving the machine, turn the power off and disconnect all cords. The information below are only suggestions based on the units weight. If you have a medical condition that prevents you from lifting, do not lift the machine. Ask for help, and always use the appropriate amount of people to left the device safety.

Then lift the machine:

• If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.

• If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift with 2 people.

• If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or more people.

The machine could fall, causing injury or machine damage.

Do not place the machine on an unstable surface.

The machine could fall, causing injury or machine damage.

Do not place the machine in an area with dust, humidity, or water leaks.

This could result in electric shock or fire.

Use only No.26 AWG

Otherwise, it can cause damage to the machine.

Make sure you plug the power cord into a grounded electrical outlet.

Otherwise, this could result in electric shock or fire.

or larger, telephone line cord, if necessary.

1. Introduction

Safety information

Use the power cord supplied with your machine for safe operation. If you are using a cord which is longer than 2 meters (6 feet) with a 110V machine, then the gauge should be 16 AWG or larger.

Maintenance / Checking

Otherwise, it can cause damage to the machine, and could result in electric shock or fire.

Do not put a cover over the machine or place it in an airtight location, such as a closet.

If the machine is not well-ventilated, this could result in fire.

Do not overload wall outlets and extension cords.

This can diminish performance, and could result in electric shock or fire.

The machine should be connected to

the power level which is specified on the label.

If you are unsure and want to check the power level you are using, contact the electrical utility company.

a. AWG: American Wire Gauge

Caution

Unplug this product from the wall outlet before cleaning the inside of the machine. Do not clean the machine with benzene, paint thinner or alcohol; do not spray water directly into the machine.

This could result in electric shock or fire.

When you are working inside the machine replacing supplies or cleaning the inside, do not operate the machine.

You could get injured.

Keep cleaning supplies away from children.

Children could get hurt.

Do not disassemble, repair or rebuild the machine by yourself.

It can damage the machine. Call a certified technician when the machine needs repairing.

To clean and operate the machine, strictly follow the user's guide provided with the machine.

Otherwise, you could damage the machine.

1. Introduction

Safety information

Keep the power cable and the contact surface of the plug clean from dust or water.

Otherwise, this could result in electric shock or fire.

• Do not remove any covers or guards that are fastened with

• Fuser units should only be repaired by a certified service

• The machine should only be repaired by a Dell service

Supply usage

Caution

screws.

technician. Repair by non-certified technicians could result in fire or electric shock.

technician.

When storing supplies such as toner cartridges, keep them away from children.

Toner dust can be dangerous if inhaled or ingested.

Using recycled supplies, such as toner, can cause damage to the machine.

In case of damage due to the use of recycled supplies, a service fee will be charged.

When toner gets on your clothing, do not use hot water to wash it.

Hot water sets toner into fabric. Use cold water.

When changing the toner cartridge or removing jammed paper, be careful not to let toner dust touch your body or clothes.

Toner dust can be dangerous if inhaled or ingested.

Do not disassemble the toner cartridge.

Toner dust can be dangerous if inhaled or ingested.

Do not burn any of the supplies such as toner cartridge or fuser unit.

This could cause an explosion or uncontrollable fire.

1. Introduction

Machine overview

Accessories

Power cord

Misc. accessories

a. The software CD contains the printer drivers, user’s guide, and software applications. b. Miscellaneous accessories included with your machine may vary by country of purchase and specific model.

Software CD

Quick installation guide

1. Introduction

Machine overview

Front view

• This illustration may differ from your machine depending on its model.

• Some features and optional goods may not be available depending on model or country.

Rear view

• This illustration may differ from your machine depending on its model.

• Some features and optional goods may not be available depending on model or country.

1 Output tray 5 Tray 1

Control panel 6 Manual feeder

Front cover 7 Paper width guides on a manual feeder

Paper level indicator 8 Output support

1 Network port 4 Power receptacle

USB port 5 Rear cover

Power-switch

1. Introduction

Control panel overview

This control panel may differ from your machine depending on its model. There are various types of control panels.

Info

Prints a information page.

• Prints configuration reports/ netwwork

configuration reports

-Press and let go.

• Prints supplies info report / error report

- Press and hold this button for about 2 seconds and release.

• Prints a test page

- Press and hold this button for about 4 seconds until the status LED blinks slowly, and release.

Cancels the current job.

(Cancel)

Toner LED

(Status LED)

Eco

Shows the status of the toner (see "Status LED" on page 55).

Shows the status of your machine (see "Status LED" on page 55).

Enters eco mode to reduce toner consumption and paper usage (see "Eco options" on page 36).

(Power)

You can turn the power on/off or wake the machine up from the power save mode with this button.

1. Introduction

Turning on the machine

Connect the machine to the electricity supply first.

Press the power key or turn the switch on if the machine has a power switch.

1. Introduction

Installing the driver locally

A locally connected machine is a machine directly attached to your computer using the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network connected machine’s driver (see "Installing driver over the network" on page 81).

• If you are a Macintosh, Linux, or Unix OS user, refer to the "Software installation" on page 71.

• The installation window in this User’s Guide may differ depending on the machine and interface in use.

• Selecting Custom Installation allows you to choose which programs to install.

• Only use a USB cable no longer than 3 meters (118 inches).

Windows

Insert the supplied software CD into your CD-ROM drive.

The software CD should automatically run and an installation window will appear.

If the installation window does not appear, click Start > All programs > Accessories > Run.

X:\Setup.exe replacing “X” with the letter, which represents your CDROM drive and click OK.

Select Next.

Make sure that the machine is connected to your computer and

powered on.

If the “Found New Hardware Wizard” appears during the installation procedure, click Cancel to close the window.

1. Introduction

Installing the driver locally

Select Connect to the computer using USB Cable. Click Next.

Follow the instructions in the installation window.

1. Introduction

Reinstalling the driver

If the printer driver does not work properly, follow the steps below to reinstall the driver.

Windows

Make sure that the machine is connected to your computer and

powered on.

From the Start menu, select Programs or All Programs > Dell > Dell

Printers > your printer driver name > Maintenance.

Select Repair and click Next.

Follow the instructions in the installation window.

Insert the software CD into your CD-ROM drive and install the driver

again (see "Installing the driver locally" on page 18).

1. Introduction

2. Learning the Basic Usage

After installation is complete, you may want to set the machine’s default settings. Refer to the next section if you would like to set or change values. This chapter provides information about the overall menu structure and the basic setup options.

• Printing a test page 22

• Media and tray 23

• Basic printing 33

Printing a test page

Print a test page to make sure that the machine is operating correctly.

To print a test page:

In ready mode, press and hold (Info) button for about 4 seconds until the

status LED blinks, and release.

2. Learning the Basic Usage

Media and tray

This chapter provides information on how to load print media into your machine.

• Using print media that does not meet these specifications may cause problems or require repairs. Such repairs are not covered by Dell’s warranty or service agreements.

• Make sure not to use the inkjet photo paper with this machine. It could cause damage to the machine.

• Using inflammable print media can cause a fire.

1 Tray extention guide 2 Paper length guide 3 Paper width guide

If you do not adjust the guide, it may cause paper registration, image skew, or jamming of the paper.

• Use designated print media (see "Print media specifications" on page

59).

The use of inflammable media or foreign materials left in the printer may

lead to overheating of the unit and, in rare cases may cause a fire.

Tray overview

To change the size, you need to adjust the paper guides.

Paper quantity indicator shows the amount of paper in the tray.

1 Full 2 Empty

2. Learning the Basic Usage

Media and tray

Paper type available for duplex printing

Depending on the power voltage your machine uses, available paper types for duplex printing differs. Refer to the below table.

Power voltage Available paper

110V Letter, Legal, US Folio, Oficio

220V A4

2. Learning the Basic Usage

Media and tray

Loading paper in the tray

When printing using the tray, do not load paper on the manual feeder, it may cause a paper jam.

2. Learning the Basic Usage

Media and tray

Loading in manual feeder

The manual feeder can hold special sizes and types of print material, such as postcards, note cards, and envelopes.

Tips on using the manual feeder

• Load only one type, size and weight of print media at time in the manual feeder.

•If you select Manual Feeder for the paper source in your software application, you need to press ( Info) button each time you print a page and load only

one type, size and weight of print media at a time on the manual tray.

• To prevent paper jams, do not add paper while printing when there is still paper in the manual feeder.

• Print media should be loaded face up with the top edge going into the manual feeder first and be placed in the center of the tray.

• To ensure printing quality and to prevent paper jams, only load the available paper (see "Print media specifications" on page 59).

• Flatten any curl on postcards, envelopes, and labels before loading them into the manual feeder.

• When printing on special media, you must follow the loading guidelines (see "Printing on special media" on page 28).

• When papers overlap when printing using the manual feeder, open tray 1 and remove the overlapping papers then try printing again.

• When paper does not feed well while printing, push the paper in manually until it starts feeding automatically.

• When the machine is in a power save mode, the machine does not feed paper from the manual feeder. Wake up the machine by pressing the power button before using the manual feeder.

2. Learning the Basic Usage

Media and tray

2. Learning the Basic Usage

Media and tray

Printing on special media

Types Tray Manual feeder

Thin ●●

The table below shows the special media usable in each tray.

The media types are shown in the Printing Preferences. To get the highest printing quality, select the proper media type from the Printing Preferences window > Paper tab > Paper Type (see "Opening printing preferences" on page

34).

For example, if you want to print on labels, select Labels for Paper Type.

• When using special media, we recommend you feed one sheet at a time (see "Print media specifications" on page 59).

• Printing the special media (Face up)

If special media are printed out with curl, wrinkles, crease, or black bold lines, open the rear cover and try printing again. Keep the rear cover opened during printing.

To see for paper weights for each sheet, refer to "Print media specifications" on page 59.

Bond ●●

Color ●

CardStock ●●

Labels ●

Transparency ●

Envelope ●

Thick Envelope ●

Preprinted ●

Cotton ●

Recycled ●●

Archive ●●

(●: Supported)

Types Tray Manual feeder

Plain ●●

Thick ●●

Thicker ●

Envelope

Printing successfully on envelopes depends upon the quality of the envelopes.

2. Learning the Basic Usage

Media and tray

To print an envelope, place it as shown in the following figure.

If envelopes are printed out with wrinkles, crease, or black bold lines, open the rear cover and try printing again. Keep the rear cover opened during printing.

If you select Envelope from the Printing Preferences window, but the printed images get easily erased, select Thick Envelope and try printing again. However, this might cause some noise when printing.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps, windows, coated lining, selfadhesive seals, or other synthetic materials.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope extends all the way to the corner of the envelope.

1 Acceptable 2 Unacceptable

• Envelopes with a peel-off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the machine’s fusing temperature for 0.1 second (about 170°C (338 °F)). The extra flaps and strips might cause wrinkling, creasing, or jams, and may even damage the fuser.

• When selecting envelopes, consider the following factors:

- Weight: should not exceed 90 g/m

- Construction: should lie flat with less than 6 mm curl and should not

contain air.

- Condition: should not be wrinkled, nicked, nor damaged.

- Temperature: should resist the heat and pressure of the machine

during operation.

• Use only well-constructed envelopes with sharp and well-creased folds.

otherwise; jams may occur.

• For the best print quality, position margins no closer than 15 mm from the edges of the envelope.

• Avoid printing over the area where the envelope’s seams meet.

2. Learning the Basic Usage

Media and tray

Transparency

To avoid damaging the machine, use only transparencies designed for use in laser printers.

• Must withstand the machine’s fusing temperature.

• Place them on a flat surface after removing them from the machine.

• To prevent transparencies from sticking to each other, do not let the printed sheets stack up as they are being printed out.

• Recommended media: Transparency for a color laser printer by Xerox, such as 3R 91331(A4), 3R 2780 (Letter)

Labels

To avoid damaging the machine, use only labels designed for use in laser printers.

• Do not leave unused transparencies in the paper tray for long. Dust and dirt may accumulate on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints, handle them carefully.

• To avoid fading, do not expose printed transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled, curled, or have any torn edges.

• Do not use transparencies that separate from the backing sheet.

• When selecting labels, consider the following factors:

- Adhesives: Should be stable at your machine’s fusing temperature.

Check your machine’s specifications to view the fusing temperature (about 170°C (338°F)).

- Arrangement: Only use labels with no exposed backing between them.

Labels can peel off sheets that have spaces between the labels, causing serious jams.

2. Learning the Basic Usage

Media and tray

- Curl: Must lie flat with no more than 13 mm of curl in any direction.

- Condition: Do not use labels with wrinkles, bubbles, or other

indications of separation.

• Make sure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components.

• Do not run a sheet of labels through the machine more than once. The adhesive backing is designed for only a single pass through the machine.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Card stock/ Custom-sized paper

Preprinted paper

When loading preprinted paper, the printed side should be facing up with an uncurled edge at the front. If you experience problems with paper feeding, turn the paper around. Note that print quality is not guaranteed.

• Must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the machine’s fusing temperature for 0.1 second (about 170°C (338°F)).

• In the software application, set margins at least 6.4 mm (0.25 inches) away from the edges of the material.

• Preprinted paper ink must be non-flammable and should not adversely affect machine rollers.

• Before you load preprinted paper, verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper, reducing print quality.

2. Learning the Basic Usage

Media and tray

Setting the paper size and type

After loading paper in the paper tray, set the paper size and type.

Open the Printing Preferences (see "Opening printing preferences" on page

34) and set the paper size and type in the Paper tab.

If you want to use special-sized paper such as billing paper, select Custom in the Paper tab in the Printing Preferences (see "Opening printing preferences" on page 34).

Using the output support

The surface of the output tray may become hot if you print a large number of pages at once. Make sure that you do not allow children near it.

Open the output support before printing. The printed pages stack on the output support, and the output support will help the printed pages to align. The printer sends printouts to the output tray by default.

2. Learning the Basic Usage

Basic printing

Printing

If you are a Macintosh, Linux, or Unix OS user, refer to the "Macintosh printing" on page 115 or "Linux printing" on page 117 or "Unix printing" on page 119.

The following Printing Preferences window is for Notepad in Windows 7.

Open the document you want to print.

Select Print from the File menu.

Select your machine from the Select Printer list.

The basic print settings including the number of copies and print range

are selected within the Print window.

To take advantage of the advanced printing features, click Properties or Preferences from the Print window (see "Opening printing preferences" on page 34).

To start the print job, click OK or Print in the Print window.

Canceling a print job

If the print job is waiting in the print queue or print spooler, cancel the job as follows:

• You can access this window by simply double-clicking the machine icon

( ) in the Windows task bar.

• You can also cancel the current job by pressing (Cancel) on the control

panel.

2. Learning the Basic Usage

Basic printing

Opening printing preferences

• The Printing Preferences window that appears in this user’s guide may

differ depending on the machine in use. However, the composition of the Printing Preferences window is similar.

• When you select an option in Printing Preferences, you may see a

warning mark or . An mark means you can select that certain

option but it is not recommended, and an mark means you cannot

select that option due to the machine’s setting or environment.

Open the document you want to print.

Select Print from the file menu.

Select your machine from the Select Printer.

Click Properties or Preferences.

You can check the machine's current status using the Printer Status button (see "Using Dell Printer Status" on page 99).

Using a favorite setting

The Favorites option, which is visible on each preferences tab except for the Dell tab, allows you to save the current preferences for future use.

To save a Favorites item, follow these steps:

2. Learning the Basic Usage

Basic printing

Change the settings as needed on each tab.

Using help

Enter a name for the item in the Favorites input box.

Click the option you want to know on the Printing Preferences window and press F1 on your keyboard.

Eco printing

The Eco function cuts toner consumption and paper usage. The Eco function allows you to save print resources and lead you to eco-friendly printing.

Click (Add). When you save Favorites, all current driver settings are

saved.

Select more options and click (Update), settings will be added to the Presets you made. To use a saved setting, select it from the Favorites dropdown list. The machine is now set to print according to the settings you have selected. To delete saved settings, select it from the Favorites drop-

down list and click (Delete).

If you press the Eco button from the control panel, eco mode is enabled. The default setting of Eco mode is Double-sided printing (Long Edge), Multiple Pages per Side (2), Skip blank pages, and Toner Save.

Depending on the printer driver you use, Skip blank pages may not work properly.

You can also restore the printer driver’s default settings by selecting

Default Favorites from the Favorites drop-down list.

2. Learning the Basic Usage

Basic printing

Setting eco mode on the control panel

• The settings set from the machine’s driver override the settings on the control panel.

• If you set the eco mode on with a password from the Embedded Web

Service (Settings tab > Machine Settings > System > Eco > Settings), the Onforce message appears. You have to enter the password to

change the eco mode status.

Press (Eco) button on the control panel.

When the LED on the button lights up, the Eco mode is enabled.

Setting eco mode on the driver

Open the Eco tab to set eco mode. When you see the eco image ( ), that means the eco mode is currently enabled.

Result simulator

Result Simulator shows the results of reduced emission of carbon dioxide, used

electricity, and the amount of saved paper in accordance with the settings you selected.

• The results are calculated on the basis that the total number of printed paper is one hundred without a blank page when the eco mode is disabled.

• Refer to the calculation coefficient about CO2, energy, and paper from IEA, the index of Ministry of Internal Affairs and Communication of Japan and www.remanufacturing.org.uk. Each model has a different index.

• The power consumption in printing mode refers to the average printing power consumption of this machine.

• The actual saved or reduced amount may differ depending on the operating system used, computing performance, application software, connection method, media type, media size, job complexity, etc.

Eco options

• Printer Default: Follows the settings set from the machine's control panel.

• None: Disables eco mode.

• Eco Printing: Enables eco mode. Activate the various eco items you want to

use.

2. Learning the Basic Usage

3. Maintenance

This chapter provides information about purchasing supplies, accessories and maintenance parts available for your machine.

• Ordering supplies and accessories 38

• Available supplies 39

• Storing the toner cartridge 40

• Redistributing toner 42

• Replacing the toner cartridge 43

• Cleaning the machine 44

• Tips for moving & storing your machine 47

Ordering supplies and accessories

Available accessories may differ from country to country. Contact your sales representatives to obtain the list of available supplies, and maintenance parts.

To order Dell-authorized supplies and accessories visit www.dell.com/supplies, or contact your local Dell dealer or the retailer where you purchased your machine. You can also visit www.dell.com or support.dell.com, select your country/region, and obtain information on calling for service.

3. Maintenance

Available supplies

When supplies reach the end of their life spans, you can order the following types of supplies for your machine:

Type

Average yield

Part name

Standard yield toner cartridge Approx. 1,500 pages • G9W85 (All countries except China)

Approx. 2,500 pages • DRYXV (All countries except China)

High yield toner cartridge

• 10G0D (For China only)

a. Declared yield value in accordance with ISO/IEC 19752.

Depending on the options, percentage of image area, and job mode used, the toner cartridge’s lifespan may differ.

When purchasing new toner cartridges or other supplies, these must be purchased in the same country as the machine you are using. Otherwise, new toner cartridges or other supplies will be incompatible with your machine due to different configurations of toner cartridges and other supplies according to the specific country conditions.

Dell does not recommend using non-genuine Dell toner cartridge such as refilled or remanufactured toner. Dell cannot guarantee non-genuine Dell toner cartridge's quality. Service or repair required as a result of using non-genuine Dell toner cartridges will not be covered under the machine’s warranty.

3. Maintenance

Storing the toner cartridge

Toner cartridges contain components that are sensitive to light, temperature and humidity. Dell suggests users follow these recommendations to ensure optimal performance, highest quality, and longest life from your new Dell toner cartridge.

Store this cartridge in the same environment in which the printer will be used. This should be in controlled temperature and humidity conditions. The toner cartridge should remain in its original and unopened package until installation – if original packaging is not available, cover the top opening of the cartridge with paper and store in a dark cabinet.

Opening the cartridge package prior to use dramatically shortens its useful shelf and operating life. Do not store on the floor. If the toner cartridge is removed from the printer, follow the instructions below to store the toner cartridge properly.

• Store the cartridge inside the protective bag from the original package.

• Store lying flat (not standing on end) with the same side facing up as if it were installed in the machine.

- An environment with salty air.

Handling instructions

• Do not touch the surface of the photoconductive drum in the cartridge.

• Do not expose the cartridge to unnecessary vibrations or shock.

• Never manually rotate the drum, especially in the reverse direction; this can cause internal damage and toner spillage.

Toner cartridge usage

Dell Inc. does not recommend or approve the use of non-Dell brand toner cartridges in your printer including generic, store brand, refilled, or remanufactured toner cartridges.

• Do not store consumables in any of the following conditions:

- Temperature greater than 40°C (104°F).

- Humidity range less than 20% and greater than 80%.

- An environment with extreme changes in humidity or temperature.

- Direct sunlight or room light.

- Dusty places.

- A car for a long period of time.

- An environment where corrosive gases are present.

Dell’s printer warranty does not cover damage to the machine caused by the use of a refilled, remanufactured, or non-Dell brand toner cartridges.

3. Maintenance

Storing the toner cartridge

Estimated cartridge life

Estimated cartridge life the life of the toner cartridge (or imaging unit) yield depends on the amount of toner that print jobs require. The actual print yield may vary depending on the print density of the pages you print on, operating environment, percentage of image area, printing interval, media type and/or media size. For example, if you print a lot of graphics, the consumption of the toner is higher and you may need to change the cartridge more often.

3. Maintenance

Redistributing toner

When the toner cartridge is near the end of its life:

• White streaks or light printing occurs and/or density variation side to side.

• The Toner LED blinks yellow.

If this happens, you can temporarily improve print quality by redistributing the remaining toner in the cartridge. In some cases, white streaks or light printing will still occur even after you have redistributed the toner.

• Before opening the front cover, close the output support first.

• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

3. Maintenance

Replacing the toner cartridge

• Before opening the front cover, close the output support first.

• Do not use sharp objects such as a knife or scissors to open the toner cartridge package. They might scratch the drum of the cartridge.

• If toner gets on your clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric.

• Shake the toner cartridge thoroughly, it will increase the initial print quality.

• Do not touch the green underside of the toner cartridge. Use the handle on the cartridge to avoid touching this area.

When a toner cartridge has reached the end of life, the machine will stop printing.

3. Maintenance

Cleaning the machine

If printing quality problems occur or if you use your machine in a dusty environment, you need to clean your machine regularly to keep it in the best printing condition and use your machine longer.

• Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol, solvents, or other strong substances can discolor or distort the cabinet.

• If your machine or the surrounding area is contaminated with toner, we recommend you use a cloth or tissue dampened with water to clean it. If you use a vacuum cleaner, toner blows in the air and might be harmful to you.

• During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears and reduces these problems.

Cleaning the outside

Clean the machine cabinet with a soft, lint-free cloth. Dampen the cloth slightly with water, but be careful not to let any water drip onto or into the machine.

Cleaning the inside

During the printing process, paper, toner, and dust particles can accumulate inside the machine. This buildup can cause print quality problems, such as toner specks or smearing. Cleaning the inside of the machine clears and reduces these problems.

• Use a dry lint-free cloth to clean the machine.

• If your machine has a power switch, turn the power switch off before cleaning the machine.

• Before opening the front cover, close the output support first.

3. Maintenance

Cleaning the machine

Use a dry lint free cloth when cleaning the inside of the machine, be careful not to damage the transfer roller or any other inside parts. Do not use solvents such as benzene or thinner. Printing quality problems can occur and cause damage to the machine.

3. Maintenance

Cleaning the machine

Cleaning the pickup roller

• Use a dry lint-free cloth to clean the machine.

• If your machine has a power switch, turn the power switch off before cleaning the machine.

3. Maintenance

Tips for moving & storing your machine

• When moving the machine, do not tilt or turn it upside down. Otherwise, the inside of the machine may be contaminated by toner, which can cause damage to the machine or reduce print quality.

• When moving the machine, make sure at least two people are holding the machine securely.

3. Maintenance

4. Troubleshooting

This chapter gives helpful information for what to do if you encounter an error.

• Tips for avoiding paper jams 49

• Clearing paper jams 50

• Understanding the status LED 55

This chapter gives helpful information for what to do if you encounter an error.

If your machine has a display screen, check the message on the display screen first to solve the error. If you cannot find a solution to your problem in this chapter, refer to the Troubleshooting chapter in the Advanced User's Guide (see "Troubleshooting" on page 121). If you cannot find a solution in the User's Guide or the problem persists, call for service.

Tips for avoiding paper jams

By selecting the correct media types, most paper jams can be avoided. To avoid paper jams, refer to the following guidelines:

• Ensure that the adjustable guides are positioned correctly (see "Tray overview" on page 23).

• Do not overload the tray. Ensure that the paper level is below the paper capacity mark on the inside of the tray.

• Do not remove paper from the tray while your machine is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in a tray.

• Use only recommended print media (see "Print media specifications" on page 59).

4. Troubleshooting

Clearing paper jams

To avoid tearing the paper, pull the jammed paper out slowly and gently.

In tray 1

4. Troubleshooting

Clearing paper jams

In the manual feeder

4. Troubleshooting

Clearing paper jams

Inside the machine

• The fuser area is hot. Take care when removing paper from the machine.

• Before opening the front cover, close the output support first.

4. Troubleshooting

Clearing paper jams

In the exit area

4. Troubleshooting

Clearing paper jams

In the duplex area

4. Troubleshooting

Understanding the status LED

The color of the LED indicates the machine's current status.

• Some LEDs may not be available depending on model or country.

• To resolve the error, look at the error message and its instructions from the troubleshooting part.

• You can also resolve the error with the guidelines from the Printer Status Monitor program window.

• If the problem persists, call a service representative.

Status LED

Status Description

Off The machine is off-line.

• When the backlight slowly blinks, the machine is receiving data from the computer.

Blinking

Green

• When the backlight blinks rapidly, the machine is printing data.

On • The machine is on-line and can be used.

Blinking

A minor error has occurred and the machine is waiting for the error to be cleared. When the problem is cleared, the machine resumes.

(Status LED)

Red

• The cover is opened. Close the cover.

• There is no paper in the tray. Load paper in the tray ("Loading paper in the tray" on page 25).

• The machine has stopped due to a major error.

Blinking Upgrading firmware.

Orange

On A paper jam has occurred (see "Clearing paper jams" on page 50).

4. Troubleshooting

Understanding the status LED

Toner LED/ Power LED

Status Description

Small amount of toner is left in the cartridge. The estimated cartridge life of toner is close. Prepare a new cartridge for

Blinking

replacement. You may temporarily increase the printing quality by redistributing the toner (see "Redistributing toner" on page 42).

(Toner LED)

(Power LED)

Eco button Green

a. Estimated cartridge life means the expected or estimated toner cartridge life, which indicates the average capacity of print-outs and is designed pursuant to ISO/IEC 19752. The number of pages

may be affected by operating environment, printing interval, graphics, media type and media size. Some amount of toner may remain in the cartridge even when red LED is on and the printer stops printing.

Orange

Blue

Off All toner cartridges are at normal capacity.

On The machine is in power save mode.

Off

Off Eco mode is off.

A toner cartridge has almost reached its estimated cartridge life "Replacing the toner cartridge" on page 43).

The machine is in ready mode or the machine’s power is off.

Eco mode is on. Duplex, 2-up, toner save on, skip blank page feature will automatically be applied when printing (see "Eco printing" on page 35).

. It is recommended to replace the toner cartridge (see

4. Troubleshooting

5. Appendix

This chapter provides product specifications and information concerning applicable regulations.

•Specifications 58

• Dell technical support policy 65

• Contacting Dell 66

• Warranty and return policy 67

•Copyright 68

Specifications

General specifications

The specification values listed below are subject to change without notice. See www.dell.com or support.dell.com for possible changes in information.

Items Description

Dimension Width x Length x Height

Weight Machine with consumables

Ready mode

Noise Level

Print mode

Temperature Operation

Storage (packed)

Humidity Operation

Storage (packed)

Power rating

110 volt models

220 volt models

Power consumption

Average operating mode

Ready mode

Power save mode

Power off mode

348 x 338 x 197 mm (13.7 x 13.3 x 7.7 inches)

7.2 kg (15.87 lbs)

Less than 30 dB (A)

Less than 50 dB (A)

10 to 32°C (50 to 90°F)

-20 to 40°C (-4 to 104°F)

20 to 80% RH

10 to 90% RH

AC 110 - 127 V

AC 220 - 240 V

Less than 400 W

Less than 45 W

Less than 1.2 W

Less than 0.2 W (0.1 Wc)

a. Sound Pressure Level, ISO 7779. Configuration tested: basic machine installation, A4 paper, simplex printing. b. See the rating label on the machine for the correct voltage (V), frequency (hertz) and type of current (A) for your machine. c. For the machine that has a power switch.

5. Appendix

Specifications

Print media specifications

Type Size Dimensions

Print media weight/Capacity

Tray

Manual feeder

Plain paper

Envelope

Letter 216 x 279 mm (8.5 x 11 inches)

Legal 216 x 356 mm (8.5 x 14 inches)

70 to 90 g/m

• 250 sheets of 80 g/m

(19 to 24 lbs bond)

US Folio 216 x 330 mm (8.5 x 13 inches)

A4 210 x 297 mm (8.27 x 11.69 inches)

Oficio 216 x 343 mm (8.5 x 13.5 inches)

JIS B5 182 x 257 mm (7.17 x 10.12 inches)

ISO B5 176 x 250 mm (6.93 x 9.84 inches)

Executive 184 x 267 mm (7.25 x 10.5 inches)

A5 148 x 210 mm (5.83 x 8.27 inches)

A6 105 x 148 mm (4.13 x 5.83 inches)

Envelope Monarch 98 x 191 mm (3.87 x 7.5 inches) Not available in a tray.

Envelope No. 10 105 x 241 mm (4.12 x 9.5 inches)

Envelope DL 110 x 220 mm (4.33 x 8.66 inches)

Envelope C5 162 x 229 mm (6.38 x 9.02 inches)

Envelope C6 114 x 162 mm (4.49 x 6.38 inches)

(21 lbs bond)

70 to 90 g/m

(19 to 24 lbs

bond)

• 1 sheet of 80 g/m bond)

60 to 220 g/m

(16 to 59 lbs

bond)

• 1 sheet of 80 g/m bond)

(21 lbs

(21lbs

Thick paper

Refer to the Plain paper section

91 to 105 g/m

(24 to 28 lbs bond) 91 to 105 g/m2 (24 to 28 lbs

bond)

5. Appendix

Specifications

Type Size Dimensions

Thicker paper

Thin paper

Refer to the Plain paper section

Transparency Letter, A4

Letter, Legal, US

Labels

Folio, A4, JIS B5, ISO B5, Executive, A5

Letter, Legal, US

Card stock

Folio, A4, JIS B5, ISO B5, Executive, A5, Postcard 4x6

Bond paper

Refer to the Plain paper section

Tray

Refer to the Plain paper section Not available in a tray.

Refer to the Plain paper section

60 to 70 g/m

(16 to 19 lbs bond) 60 to 70 g/m2 (16 to 19 lbs bond)

Refer to the Plain paper section Not available in a tray.

Refer to the Plain paper section

121 to 163 g/m

106 to 120 g/m

(32 to 43 lbs bond) 121 to 163 g/m2 (32 to 43 lbs

(28 to 32 lbs bond) 106 to 120 g/m2 (28 to 32 lbs

Print media weight/Capacity

Manual feeder

164 to 220 g/m bond)

138 to 146 g/m bond)

120 to 150 g/m bond)

bond)

(44 to 59 lbs

(37 to 39 lbs

(32 to 40 lbs

Minimum size (custom)

• Manual feeder: 76.2 x 127 mm (3 x 5

inches)

60 to 163 g/m

(16 to 43 lbs bond) d,

• Tray 1: 105 x 148.5 mm (4.13 x 5.85 inches)

Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)

a. Maximum capacity may differ depending on media weight, thickness, and environmental conditions. b. 1 sheet for manual feeder. c. The smoothness of the labels used in this machine is 100 to 250 (sheffield). This means the numeric level of smoothness. d. The paper types available in the manual feeder: Plan, Thick, Thicker, Thin, Cotton, Colored, Pre-printed, Recycled, Envelope, Transparency, Labels, Cardstock, Bond, Archive. e. The paper types available in the tray: Plan, Thick, Thin, Recycled, Cardstock, Bond, Archive

5. Appendix

Specifications

System requirements

Microsoft® Windows®

Operating system

Requirement (recommended)

CPU RAM free HDD space

Windows® 2000

Windows® XP

Windows Server® 2003

Windows Server® 2008

Windows Vista®

Windows® 7

Windows Server® 2008 R2

• Internet Explorer 6.0 or higher is the minimum requirement for all Windows operating systems.

• Users who have administrator rights can install the software.

Windows Terminal Services

•

Intel® Pentium® II 400 MHz (Pentium III 933 MHz) 64 MB (128 MB) 600 MB

Intel® Pentium® III 933 MHz (Pentium IV 1 GHz) 128 MB (256 MB) 1.5 GB

Intel® Pentium® III 933 MHz (Pentium IV 1 GHz) 128 MB (512 MB) 1.25 GB to 2 GB

Intel® Pentium® IV 1 GHz (Pentium IV 2 GHz) 512 MB (2 GB) 10 GB

Intel® Pentium® IV 3 GHz 512 MB (1 GB) 15 GB

Intel® Pentium® IV 1 GHz 32-bit or 64-bit processor or higher 1 GB (2 GB) 16 GB

• Support for DirectX® 9 graphics with 128 MB memory (to enable the Aero theme).

•DVD-R/W Drive

Intel® Pentium® IV 1 GHz (x86) or 1.4 GHz (x64) processors (2 GHz or faster) 512 MB (2 GB) 10 GB

is compatible with your machine.

• For Windows 2000, Services Pack 4 or higher is required.

5. Appendix

Specifications

Macintosh

Operating system

Requirements (Recommended)

CPU RAM Free HDD space

• Intel® processors

Mac OS X 10.4

Mac OS X 10.5

Mac OS X 10.6 • Intel® processors 1 GB (2 GB) 1 GB

Mac OS X 10.7 • Intel® processors 2 GB 4 GB

•PowerPC G4/ G5

• Intel® processors

• 867 MHz or faster Power PC G4/ G5

• 128 MB for a powerPC based Mac (512 MB)

• 512 MB for an Intel-based Mac (1 GB)

512 MB (1 GB) 1 GB

1 GB

5. Appendix

Specifications

Linux

Items Requirements

Fedora 5~13 (32/ 64 bit)

OpenSuSE® 10.2, 10.3, 11.0, 11.1, 11.2 (32/64 bit)

SuSE 10.0, 10.1 (32 bit)

Ubuntu 6.06, 6.10, 7.04, 7.10, 8.04, 8.10, 9.04, 9.10, 10.04 (32/64 bit)

Operating system

Mandriva 2007, 2008, 2009, 2009.1, 2010 (32/64 bit)

Debian 4.0, 5.0 (32/64 bit)

Redhat® Enterprise Linux WS 4, 5 (32/64 bit)

SuSE Linux Enterprise Desktop 10, 11 (32/64 bit)

CPU Pentium IV 2.4GHz (Intel Core™2)

RAM 512 MB (1 GB)

Free HDD space 1 GB (2 GB)

Unix

Items Requirements

Sun Solaris 9, 10 (x86, SPARC)

Operating system

Free HDD space Up to 100 MB

HP-UX 11.0, 11i v1, 11i v2, 11i v3 (PA-RISC, Itanium)

IBM AIX 5.1, 5.2, 5.3, 5.4

5. Appendix

Specifications

Network environment

Network and wireless models only (see "Features by models" on page 6).

You need to set up the network protocols on the machine to use it as your network machine. The following table shows the network environments supported by the machine.

Items Specifications

Network interface • Ethernet 10/100 Base-TX Wired Lan

• Windows 2000/Server 2003 /Server 2008/XP/Vista/7/Server 2008 R2

Network operating system

Network protocols

•Various Linux OS

• Mac OS X 10.4 ~ 10.7

• Unix

•TCP/IPv4

• DHCP, BOOTP

• DNS, WINS, Bonjour, SLP, UPnP

• Standard TCP/IP Printing (RAW), LPR, IPP, WSD

• SNMPv 1/2/3, HTTP

• TCP/IPv6 (DHCP, DNS, RAW, LPR, SNMPv 1/2/3, HTTP)

5. Appendix

Dell technical support policy

Technician-assisted technical support requires the cooperation and participation of the customer in the troubleshooting process and provides for restoration of the Operating System, application software, and hardware drivers to the original default configuration as shipped from Dell, as well as the verification of appropriate functionality of the printer and all Dell-installed hardware. In addition to this technician assisted technical support, online technical support is available at Dell Support. Additional technical support options may be available for purchase.

Dell provides limited technical support for the printer and any Dell-installed software and peripherals. Support for third-party software and peripherals is provided by the original manufacturer, including those purchased and/or installed through Software & Peripherals (DellWare), ReadyWare, and Custom Factory Integration (CFI/DellPlus).

5. Appendix

Contacting Dell

You can access Dell Support at support.dell.com. Select your region on the WELCOME TO DELL SUPPORT page, and fill in the requested details to access help tools and information.

You can contact Dell electronically using the following addresses:

• World Wide Web

- www.dell.com/

- www.dell.com/ap/ (Asian/Pacific countries only)

- www.dell.com/jp/ (Japan only)

- www.euro.dell.com (Europe only)

- www.dell.com/la/ (Latin American and Caribbean countries)

- www.dell.ca (Canada only)

• Anonymous file transfer protocol (FTP)

- ftp.dell.com

- support.euro.dell.com (Europe only)

• Electronic Quote Service

- apmarketing@dell.com (Asian/Pacific countries only)

- sales_canada@dell.com (Canada only)

• Electronic Support Service

- mobile_support@us.dell.com

- support@us.dell.com

- la-techsupport@dell.com (Latin America and Caribbean countries

only)

- apsupport@dell.com (Asian/Pacific countries only)

- support.jp.dell.com (Japan only)

5. Appendix

Warranty and return policy

Dell Inc. (“Dell”) manufactures its hardware products from parts and components that are new or equivalent to new in accordance with industry-standard practices. For information about the Dell warranty for your printer, refer to the Product Information Guide.

5. Appendix

Copyright

Information in this document is subject to change without notice.

Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.

Trademarks used in this text: Dell, the Dell logo, and Dell Toner Management System are trademarks of Dell Inc.; Microsoft, Windows, Windows Vista, and Windows Server are registered trademarks of Microsoft Corporation in the United States and/or other countries; Adobe and Acrobat Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

iPad, iPhone, iPod touch, TrueType, Mac and Mac OS are trademarks of Apple Inc., registered in the U.S and other countries. AirPrint and the AirPrint logo are trademarks of Apple Inc.

Google, Picasa, Google Docs, Android and Gmail are either registered trademarks or trademarks of Google Inc.

Google Cloud Print is a trademark of Google Inc.

Other trademarks and trade names may be used in this document to refer to the entities claiming the marks and names of their products.

Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

Refer to the 'LICENSE.txt' file in the provided CD-ROM for the open source license information.

REV. 1.02

5. Appendix

User’s Guide

ADVANCED

IMAGINE THE POSSIBILITIES

This guide provides information about installation, advanced configuration, operation and troubleshooting on various OS environments.

Some features may not be available depending on model or country.

Dell B1260dn

BASIC

This guide provides information concerning installation, basic operation and troubleshooting on windows.

ADVANCED

Using Dell Printer Manager 97

1. Software installation

Installation for Macintosh 72

Reinstallation for Macintosh 73

Installation for Linux 74

Reinstallation for Linux 75

2. Using a network-connected machine

Useful network programs 77

Wired network setup 78

Installing driver over the network 81

IPv6 configuration 87

AirPrint 89

Using Dell Printer Status 99

Using the Linux Unified Driver Configurator 101

4. Special features

Altitude adjustment 106

Changing the default print settings 107

Setting your machine as a default machine 108

Using advanced print features 109

Macintosh printing 115

Linux printing 117

Unix printing 119

5. Troubleshooting

Google Cloud Print 90

3. Useful management tools

Using Firmware Update Utility 93

Using Dell Supplies Ordering Utility 94

Using Embedded Web Service 95

Paper feeding problems 122

Power and cable connecting problems 123

Printing problems 124

Printing quality problems 127

Operating system problems 134

1. Software installation

This chapter provides instructions for installing essential and helpful software for use in an environment where the machine is connected via a cable. A locally connected machine is a machine directly attached to your computer using the cable. If your machine is attached to a network, skip the following steps below and go on to installing a network connected machine’s driver (see Installing driver over the network81).

• Installation for Macintosh 72

• Reinstallation for Macintosh 73

• Installation for Linux 74

• Reinstallation for Linux 75

• If you are a Windows OS user, refer to the Basic Guide for installing the machine’s driver.

• Only use a USB cable no longer then 3 meter (118 inches).

Installation for Macintosh

Make sure that the machine is connected to your computer and

powered on.

Insert the supplied software CD into your CD-ROM drive.

Double-click the CD-ROM icon that appears on your Macintosh desktop.

Double-click the MAC_Installer folder > Installer OS X icon.

Click Continue.

Read the license agreement and click Continue.

Click Agree to agree to the license agreement.

When the message that warns that all applications will close on your

computer appears, click Continue.

Click Continue on the User Options Pane.

Open the Applications folder > Utilities > Print Setup Utility.

• For Mac OS X 10.5 -10.7, open the Applications folder > System Preferences and click Print & Fax.

Click Add on the Printer List.

• For Mac OS X 10.5 -10.7, click the “+” folder icon; a display window will pop up.

Click Default Browser and find the USB connection.

• For Mac OS X 10.5-10.7, click Default and find the USB connection.

For Mac OS X 10.4, if Auto Select does not work properly, select Dell in Print Using and your machine name in Model.

• For Mac OS X 10.5-10.7, if Auto Select does not work properly, select Select a driver to use... and your machine name in Print Using.

Your machine appears on the Printer List, and is set as the default machine.

11 12

Click Install. All components necessary for machine operations will be installed.

If you click Customize, you can choose individual components to install.

Enter the password and click OK.

Installing software requires you to restart your computer. Click Continue Installation.

After the installation is finished, click Close.

Click Add.

1. Software installation

Reinstallation for Macintosh

If the printer driver does not work properly, uninstall the driver and reinstall it.

Make sure that the machine is connected to your computer and

powered on.

Insert the supplied software CD into your CD-ROM drive.

Double-click the CD-ROM icon that appears on your Macintosh desktop.

Double-click the MAC_Installer folder > Uninstaller OS X icon.

Enter the password and click OK.

When the uninstall is done, click OK.

If a machine has already been added, delete it from the Print Setup Utility or Print & Fax.

1. Software installation

Installation for Linux

You need to download Linux software packages from the Dell website to install the printer software (http://www.support.dell.com).

Installing the Unified Linux Driver

Make sure that the machine is connected to your computer and

powered on.

When the Administrator Login window appears, type “root” in the

You must log in as a super user (root) to install the machine software. If you are not a super user, ask your system administrator.

From the Dell website, download the Unified Linux Driver package to

your computer.

The installation program added the Unified Driver Configurator desktop icon and the Unified Driver group to the system menu for your convenience. If you have any difficulties, consult the on-screen help that is available through your system menu or from the driver package Windows applications, such as Unified Driver Configurator or Image Manager.

Right-click the Unified Linux Driver package and extract the package.

Double click cdroot > autorun.

When the welcome screen appears, click Next.

When the installation is complete, click Finish.

1. Software installation

Reinstallation for Linux

If the printer driver does not work properly, uninstall the driver and reinstall it.

Make sure that the machine is connected to your computer and

powered on.

When the Administrator Login window appears, type “root” in the

You must log in as a super user (root) to uninstall the printer driver. If you are not a super user, ask your system administrator.

Click the icon at the bottom of the desktop. When the Terminal screen

appears, type in the following.

[root@localhost root]#cd /opt/Dell/mfp/uninstall/

[root@localhost uninstall]#./uninstall.sh

Click Uninstall.

Click Next.

Click Finish.

1. Software installation

2. Using a networkconnected machine

This chapter gives you step-by-step instructions for setting up a network connected machine and software.

• Useful network programs 77

• Wired network setup 78

• Installing driver over the network 81

• IPv6 configuration 87

• AirPrint 89

• Google Cloud Print™ 90

Useful network programs

There are several programs available to setup the network settings easily in a network environment. For the network administrator especially, managing several machines on the network is possible.

Before using the programs below, set the IP address first.

Embedded Web Service

The web server embedded on your network machine allows you to do the following tasks (see "Using Embedded Web Service" on page 88):

• Check the supplies information and status.

• Customize machine settings.

• Set the email notification option. When you set this option, the machine status (toner cartridge shortage or machine error) will be sent to a certain person's email automatically.

SetIP

This utility program allows you to select a network interface and manually configure the IP addresses for use with the TCP/IP protocol.

• See "IPv4 configuration using SetIP (Windows)" on page 78.

• See "IPv4 configuration using SetIP (Macintosh)" on page 79.

• See "IPv4 configuration using SetIP (Linux)" on page 80.

TCP/IPv6 is not supported by this program.

• Configure the network parameters necessary for the machine to connect to various network environments.

2. Using a network-connected machine

Wired network setup

You must set up the network protocols on your machine to use it on your network.

You can use network after connecting network cable to a corresponding port on your machine.

• For models that do not have the display screen on the control panel, use the Embedded Web Service or SetIP program.

- See "Using Embedded Web Service" on page 95.

- See "Setting IP address" on page 78.

Printing a network configuration report

You can print Network Configuration Report from the machine’s control panel that will show the current machine’s network settings. This will help you to set up a network.

Press the (Info) button on the control panel.

Setting IP address

First, you have to set up an IP address for network printing and managements. In most cases a new IP address will be automatically assigned by a DHCP (Dynamic Host Configuration Protocol) server located on the network.

IPv4 configuration using SetIP (Windows)

Before using the SetIP program, disable the computer firewall from Control Panel > Security Center > Windows Firewall.

The following instructions may differ for your model.

Install this program from the supplied CD-ROM by double-click

Application > SetIP > Setup.exe.

Using this Network Configuration Report, you can find your machine’s MAC address and IP address.

For example:

• MAC Address: 00:15:99:41:A2:78

• IP Address: 169.254.192.192

Follow the instructions in the installation window.

Connect your machine to the network with a network cable.

Turn on the machine.

From the Windows Start menu, select All Programs > Dell > Dell

Printers > SetIP > SetIP.

2. Using a network-connected machine

Wired network setup

Click the icon (third from left) in the SetIP window to open the TCP/IP

configuration window.

Enter the machine’s new information into the configuration window as

follows. In a corporate intranet, you may need to have this information assigned by a network manager before proceeding.

Find the machine’s MAC address from the Network Configuration Report (see "Printing a network configuration report" on page 78) and enter it without the colons. For example, 00:15:99:29:51:A8 becomes 0015992951A8.

IPv4 configuration using SetIP (Macintosh)

Before using the SetIP program, disable the computer firewall from System Preferences > Security > Firewall.

The following instructions may vary from your model.

Connect your machine to the network with a network cable.

Insert the Installation CD-ROM, and open the disk window, select

MAC_Installer > MAC_Printer > SetIP > SetIPapplet.html.

Double-click the file and Safari will automatically open, then select

Trust. The browser will open the SetIPapplet.html page that shows the

printer’s name and IP address information.

Click the icon (third from left) in the SetIP window to open the TCP/

IP configuration window.

Enter the machine’s new information into the configuration window. In

a corporate intranet, you may need to have this information assigned by a network manager before proceeding.

Click Apply, and then click OK. The machine will automatically print the

Network Configuration Report. Confirm that all the settings are

correct.

2. Using a network-connected machine

Wired network setup

Select Apply, then OK, and OK again.

Quit Safari.

IPv4 configuration using SetIP (Linux)

Before using the SetIP program, disable the computer firewall from System Preferences or Administrator.

The following instructions may vary from your model or operating systems.

The machine will automatically print the Network Configuration

Report.

Open /opt/Dell/mfp/share/utils/.

Double-click the SetIPApplet.html file.

Click to open the TCP/IP configuration window.

Enter the machine’s new information into the configuration window. In

a corporate intranet, you may need to have this information assigned by a network manager before proceeding.

2. Using a network-connected machine

Installing driver over the network

Windows

Make sure that the machine is connected to the network and powered

on. Also, your machine’s IP address should have been set.

If the “Found New Hardware Wizard” appears during the installation procedure, click Cancel to close the window.

Insert the supplied software CD into your CD-ROM drive.

The software CD should automatically run and an installation window will appear.

If the installation window does not appear, click Start > All programs > Accessories > Run.

X:\Setup.exe replacing “X” with the letter, which represents your CDROM drive and click OK.

Select Next.

Select Connect a network printer to the computer. Click Next.

2. Using a network-connected machine

Installing driver over the network

• The Custom installation allows you to select the machine’s connection

and choose individual components to install. Follow the instructions on the window.

The searched machines will be shown on the screen. Select the one you

wish to use and click Next.

If you cannot find your machine in network, turn off the firewall and click Update. For Windows operating system, Start > Control Panel and start windows firewall, and set this option unactivated. For other operating system, refer to its on-line guide.

Follow the instructions in the installation window.

Macintosh

Make sure that the machine is connected to your network and powered

on.

5 6 7 8

11 12

Click Continue.

Read the license agreement and click Continue.

Click Agree to agree to the license agreement.

When the message which warns that all applications will close on your computer appears, click Continue.

Click Continue on the User Options Pane.

If you have not set the IP address yet, click Set IP address and refer to "IPv4 configuration using SetIP (Macintosh)" on page 79.

Click Install. All components necessary for machine operations will be installed.

If you click Customize, you can choose individual components to install.

Enter the password and click OK.

Installing software requires you to restart your computer. Click Continue Installation.

Insert the supplied software CD into your CD-ROM drive.

Double-click the CD-ROM icon that appears on your Macintosh desktop.

Double-click the MAC_Installer folder > Installer OS X icon.

After the installation is finished, click Close.

2. Using a network-connected machine

Installing driver over the network

Open the Applications folder > Utilities > Print Setup Utility.

• For Mac OS X 10.5-10.7, open the Applications folder > System Preferences and click Print & Fax.

Click Add on the Printer List.

• For Mac OS X 10.5-10.7, click the “+” icon. A display window will pop up.

For Mac OS X 10.4, click IP Printer.

• For Mac OS X 10.5-10.7, click IP.

Select HP Jetdirect - Socket in Protocol.

When printing a document containing many pages, printing performance may be enhanced by choosing Socket for Printer Type option.

For Mac OS X 10.4, if Auto Select does not work properly, select Dell in Print Using and your machine name in Model.

• For Mac OS X 10.5-10.7, if Auto Select does not work properly, choose

Select Printer Software and your machine name in Print Using.

Click Add.

Your machine appears in the Printer List, and is set as the default machine.

Linux

You need to download Linux software packages from the Dell website to install the printer software (www.dell.com or support.dell.com > find your product > Support or Downloads).

18 19

Enter the machine’s IP address in the Address input field.

Enter the queue name in the Queue input field. If you cannot determine the queue name for your machine server, try using the default queue first.

To install other software:

• See "Installing the Unified Linux Driver" on page 74.

Install the Linux driver and add network printer

Make sure that the machine is connected to your network and powered

on. Also, your machine’s IP address should have been set.

Download the Unified Linux Driver package from the Dell website.

2. Using a network-connected machine

Installing driver over the network

Extract the UnifiedLinuxDriver.tar.gz file and open the new directory.

Double-click the Linux folder > install.sh icon.

The Dell installer window opens. Click Continue.

The add printer wizard window opens. Click Next.

Select network printer and click Search button.

The machine’s IP address and model name appears on list field.

Select your machine and click Next.

9 10 11 12

Input the printer description and Next.

After the machine is added, click Finish.

When installation is done, click Finish.

Add a network printer

The printer’s IP address and model name appears on list field.

Select your machine and click Next.

Enter the printer description and click Next.

After the machine is added, click Finish.

UNIX

• Make sure your machine supports the UNIX operating system before installing the UNIX printer driver (see "Unix" on page 63).

• The commands are marked with “”, when typing the commands, do not type “”.

To use the UNIX printer driver, you have to install the UNIX printer driver package first, then setup the printer. You can download the UNIX printer driver package from the Dell website.

Double-click the Unified Driver Configurator.

Click Add Printer.

The Add printer wizard window opens. Click Next.

Select Network printer and click the Search button.

Installing the UNIX printer driver package

The installation procedure is common for all variants of UNIX OS mentioned.

2. Using a network-connected machine

Installing driver over the network

From the Dell website, download and unpack the UNIX Printer Driver

package to your computer.

Acquire root privileges.

“su -”

Copy the appropriate driver archive to the target UNIX computer.

See administration guide of your UNIX OS for details.

Unpack the UNIX printer driver package.

For example, on IBM AIX, use the following commands.

“gzip -d < enter the package name | tar xf -”

Go to the unpacked directory.

Run the install script.

“./install –i”

install is the installer script file which is used to install or uninstall the

UNIX Printer Driver package.

Use “chmod 755 install” command to give the permission to the installer script.

Uninstalling the printer driver package

Run “installprinter” from the command line. This will bring up the Add

Printer Wizard window. Setup the printer in this window referring to

the following procedures.

On some UNIX OS, for example on Solaris 10, just added printers may not be enabled and/or may not accept jobs. In this case run the following two commands on the root terminal:

“accept <printer_name>”

“enable <printer_name>”

The utility should be used to delete the printer installed in the system.

a Run “uninstallprinter” command from the terminal.

It will open the Uninstall Printer Wizard. The installed printers are listed in the drop-down list.

b Select the printer to be deleted. c Click Delete to delete the printer from the system. d Execute the “. /install –d” command to uninstall the whole package. e To verify removal results, execute the “. /install –c” command.

Execute the “. /install –c” command to verify installation results.

To re-install it, use the command “. /install” to reinstall the binaries.

2. Using a network-connected machine

Installing driver over the network

Setting up the printer

To add the printer to your UNIX system, run ‘installprinter’ from the command line. This will bring up the Add Printer Wizard window. Setup the printer in this window according to the following steps:

Type the name of the printer.

Select the appropriate printer model from the model list.

Enter any description corresponding to the type of the printer in the

Type field. This is optional.

Specify any printer description in the Description field. This is optional.

Specify the printer location in the Location field.

Type the IP address or DNS name of the printer in the Device textbox for

network-connected printers. On IBM AIX with jetdirect Queue type, only the DNS name is possible-numeric IP address is not allowed.

11 12

Check the Make Default option to set this printer as default.

Click OK to add the printer.

8 9

Queue type shows the connection as lpd or jetdirect in the

corresponding list box. Additionally, usb type is available on Sun Solaris OS.

Select Copies to set the number of copies.

Check the Collate option to receive copies already sorted.

Check the Reverse Order option to receive copies in the reverse order.

2. Using a network-connected machine

IPv6 configuration

IPv6 is supported properly only in Windows Vista or higher.

If the IPv6 network seems to not be working, set all the network setting to the factory defaults and try again using Clear Setting.

In the IPv6 network environment, follow the next procedure to use the IPv6 address.

From the control panel

Connect your machine to the network with a network cable.

Turn on the machine.

Print a Network Configuration Report that will check IPv6 addresses

(see "Printing a network configuration report" on page 78).

The Add Printer Wizard window appears. Follow the instructions in the

window.

If the machine does not work in the network environment, activate IPv6. Refer to the next section followed by.

From the Embedded Web Service

For models that do not have the display screen on the control panel, you need to access Embedded Web Service first using the IPv4 address and follow the below procedure to use IPv6.

Access a web browser, such as Internet Explorer, from Windows. Enter

the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

Select Start > Control Panel > Printers and Faxes.

Click Add a printer in the left pane of the Printers and Faxes windows.

Click Add a local printer in the Add Printer windows.

If it’s your first time logging into Embedded Web Service you need to

log-in as an administrator. Type in the below default ID and password.

• ID: admin

• Password: dell00000

2. Using a network-connected machine

IPv6 configuration

When the Embedded Web Service window opens, move the mouse

cursor over the Settings of the top menu bar and then click Network Settings.

Click TCP/IPv6 on the left pane of the website.

Check the IPv6 Protocol check box to activate IPv6.

Check the Manual Address check box. Then, the Address/Prefix text

box is activated.

Enter the rest of the address (e.g.,:3FFE:10:88:194::AAAA. “A” is the

hexadecimal 0 through 9, A through F).

Choose the DHCPv6 configuration.

Click the Apply button.

Address must be enclosed in '[ ]' brackets.

Using Embedded Web Service

Start a web browser, such as Internet Explorer, that supports IPv6

addressing as a URL.

Select one of the IPv6 addresses (Link-local Address, Stateless

Address, Stateful Address, Manual Address) from Network Configuration Report (see "Printing a network configuration report" on

page 78).

Enter the IPv6 addresses (e.g.,: http://[FE80::215:99FF:FE66:7701]).

2. Using a network-connected machine

AirPrint

AirPrint allows you to wirelessly print directly from an iPhone, iPad, or iPod touch running iOS 4.2 or later.

When the Embedded Web Service window opens, click Settings >

Network Settings.

Click Raw TCP/IP, LPR, IPP or mDNS .

Setting up AirPrint

Bonjour(mDNS) and IPP protocols are required on your machine to use the AirPrint feature. You can enable the AirPrint feature by one of the following methods.

Check whether the machine is connected to the network.

Start a web browser such as Internet Explorer, Safari, or Firefox and enter

your machine’s new IP address in the browser window.

For example,

Click Login in the upper right of the Embedded Web Service website.

You can enable the IPP protocol or mDNS protocol.

Printing via AirPrint

For example, the iPad manual provides these instructions:

Open your email, photo, web page, or document you want to print.

Touch the action icon( ).

Select your printer driver name and option menu to set up.

Touch Print button. Print it out.

Cancelling print job: To cancel the printing job or view the print summary,

Type in the ID and Password, then click Login. If it’s your first time

logging into Embedded Web Service, type in the below default ID and password.

• ID: admin

• Password: dell00000

click the print center icon ( ) in multitasking area. You can click cancel in

the print center.

2. Using a network-connected machine

Google Cloud Print™

Google Cloud Print™ is a service that allows you to print to a printer using your

smart phone, tablet, or any other web-connected devices. Just register your Google account with the printer, and you are ready to use the Google Cloud Print™ service. You can print your document or email with Chrome OS, Chrome browser, or a Gmail™/ Google Docs™ application on your mobile device, so you

don’t need to install the printer driver on the mobile device. Refer to the Google website (http://support.google.com/cloudprint) for more information about Google Cloud Print™.

Registering your Google account to the printer

• Make sure the printer machine is turned on and connected to a wired or wireless network that has access to the Internet.

•You should create your Google account in the advance.

Click Login in the upper right corner of the Embedded Web Service

website.

If it’s your first time logging into Embedded Web Service you need to

log-in as an administrator. Type in the below default ID and Password. We recommend you to change the default password for security reasons.

• ID: admin

• Password: dell00000

If the network environment is using a proxy server, you need to configure the proxy’s IP and port number from Settings > Network Settings >

Google Cloud Print > Proxy Setting. Contact your network service provider or network administrator for more information.

When the Embedded Web Service window opens, click Settings >

Network Settings > Google Cloud Print.

Open the Chrome browser.

Visit www.google.com.

Enter your printer’s IP address in the address field and press the Enter key

or click Go.

Enter your printer’s name and description.

Click Register.

The confirmation pop-up window appears.

If you set the browser to block pop-ups, the confirmation window will not appear. Allow the site to show pop-ups.

2. Using a network-connected machine

Google Cloud Print™

10 11

Click Finish printer registration.

Click Manage your printers.

Now your printer is registered with Google Cloud Print™ service.

Google Cloud Print™-ready devices will appear in the list.

Printing with Google Cloud Print™

The printing procedure varies depending on the application or the device you

are using. You can see the application list that supports Google Cloud Print™ service.

To share your printer with your freinds, please refer to the following web site. http://support.google.com/chromeos/bin/answer.py?hl=en&answer=124106

Make sure the printer is turned on and connected to a wired or wireless network that has access to the Internet.

Install the Cloud Print application on your mobile device.

If you do not have the application, download it from the application store such as Android Market or App Store.

Access the Google Docs™ application from your mobile device and tap

on the icon to select document.

Tap the option button of the document that you want to print.

Tap the send button.

Tap the Cloud Print button.

Set the printing options if you want.

Tap Click here to Print.

Printing from an application on mobile device

The following steps are an example of using the Google Docs™ app from Android mobile phone.

2. Using a network-connected machine

Google Cloud Print™

Printing from the Chrome browser

The following steps are an example of using the Chrome browser.

Run Chrome.

Open the document or email that you want to print.

Click the wrench icon in the browser’s top right corner.

Click Print. A new tab for printing appears.

Select Print with Google Cloud Print.

Click the Print button.

2. Using a network-connected machine

3. Useful management tools

This chapter introduces management tools provided to help you make full use of your machine.

• Using Firmware Update Utility 93

• Using Dell Supplies Ordering Utility 94

• Using Embedded Web Service 95

• Using Dell Printer Manager 97

• Using Dell Printer Status 99

• Using the Linux Unified Driver Configurator 101

Using Firmware Update Utility

Firmware Update Utility allows you to maintain your machine by upgrading firmware.

Availabe for Windows OS users only.

From the Start menu, select Programs or All Programs > Dell > Dell

Printers > your printer driver name > Firmware Update Utility.

Download the latest firmware. Click http://www.support.dell.com.

If your printer is connected with an USB cable, click USB Connected

Printer or Network Connected Printer.

Click Update Firmware.

Click Browse and select the downloaded firmware file.

3. Useful management tools

Using Dell Supplies Ordering Utility

To order replacement toner cartridges or supplies from Dell:

Availabe for Windows or Macintosh OS users only.

Double-click the Dell Supplies Ordering Utility icon on your desktop.

From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Dell Supplies Ordering Utility.

For Macintosh,

Open the Applications folder > Dell folder > Dell Supplies Ordering Utility.

The Dell Supplies Ordering Utility window opens.

3. Useful management tools

Using Embedded Web Service

• Internet Explorer 6.0 or higher is the minimum requirement for

Embedded Web Service.

• Embedded Web Service explanation in this user’s guide may differ from your machine depending on its options or models.

• Network model only.

Accessing Embedded Web Service

Access a web browser, such as Internet Explorer, from Windows.

Enter the machine IP address of your printer (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go.

Your machine’s embedded website opens.

Click Login on the upper right of the Embedded Web Service website.

Type in the ID and Password then click Login.

• ID: admin

• Password: dell00000

Embedded Web Service overview

Some tabs may not appear depending on your model.

Logging into Embedded Web Service

Before configuring options in Embedded Web Service, you need to log-in as an administrator. You can still use Embedded Web Service without logging in but you won’t have access to Settings tab and Security tab.

Information tab

This tab gives you general information about your machine. You can check things, sucsh as remaining amount of toner. You can also print reports, such as an error report.

• Active Alerts: Shows the alerts that have occurred in the machine and their

severity.

• Supplies: Shows how many pages are printed and amount of toner left in

the cartridge.

3. Useful management tools

Using Embedded Web Service

• Usage Counters: Shows the usage count by print types: simplex and

duplex.

• Current Settings: Shows the machine’s and network’s information.

• Print information: Prints reports such as system related reports and font

reports.

Settings tab

This tab allows you to set configurations provided by your machine and network. You need to log-in as an administrator to view this tab.

• Machine Settings tab: Sets options provided by your machine.

• Network Settings tab: Shows options for the network environment. Sets

options such as TCP/IP and network protocols.

Maintenance tab

This tab allows you to maintain your machine by upgrading firmware and setting contact information for sending emails. You can also connect to Dell website or download drivers by selecting the Link menu.

• Firmware Upgrade: Upgrade your machine’s firmware.

• Contact Information: Shows the contact information.

• Link: Shows links to useful sites where you can download or check

information.

Security tab

This tab allows you to set system and network security information. You need to log-in as an administrator to view this tab.

• System Security: Sets the system administrator’s information and also

enables or disables machine features.

• Network Security: IPv4/IPv6 filtering.

3. Useful management tools

Using Dell Printer Manager

Dell Printer Manager is an application that combines Dell machine settings into one location. Dell Printer Manager combines device settings as well as printing environments, settings/actions and launching. All of these features provide a gateway to conveniently use your Dell machine. Dell Printer Manager provides two different user interfaces for the user to choose from: the basic user interface and the advanced user interface. Switching between the two interfaces is easy:

just click button.

• Availabe for Windows or Macintosh OS users only.

• For Windows, Internet Explorer 6.0 or higher is the minimum requirement for Dell Printer Manager.

Understanding Dell Printer Manager

The screenshot may differ depending on operating system you are using.

To open the program:

For Windows,

Select Start > Programs or All Programs > Dell > Dell Printers > Dell Printer Manager > Dell Printer Manager.

For Macintosh,

Open the Applications folder > Dell folder > Dell Printer Manager.

The Dell Printer Manager interface is comprised of various basic sections as described in the table that follows:

Printer List The printer list displays the installed printer icons on your

Printer Information

computer.

This area gives you general information about your machine. You can check information, such as the machine’s model name, IP address (or Port name), and machine status.

User’s Guide button: View User’s Guide.

3. Useful management tools

Using Dell Printer Manager

Application information

Includes links for changing to the advanced settings, preference, help, and about.

The button is used to change the user interface to the advanced settings user interface.

Advanced settings user interface overview

The advanced user interface is intended to be used by the person responsible for managing the network and machines.

Quick links Displays Quick links to machine specific functions. This

section also includes links to applications in the advanced settings.

If you connect your machine to a network, the Embedded Web Service icon is enabled.

Contents Area Displays information about the selected machine,

remaining toner level, and paper. The information will vary based on the machine selected. Some machines do not have this feature.

Order Supplies Click on the Order button from the supply ordering

window. You can order replacement toner cartridge(s) from online.

Device Settings

You can configure various machine settings such as machine setup, paper, layout, emulation, network, and print information.

Alert Settings (Windows only)

This is menu includes settings related to error alerting.

• Printer Alert: Provides settings related to when alerts will be received.

• Email Alert: Povides options relating to receiving alerts via email.

• History Alert: Provides a history of device and toner related alerts.

Click the Help ( ) button from the upper-right corner of the window and click on any option you want to know about.

3. Useful management tools

Using Dell Printer Status

The Dell Printer Status displays the status of the printer that is connected to the local network. Printer Ready, Printer Offline, Error-Check Printer, and the toner level or Toner Low alerts will for your printer.

Icon Mean Description

Normal The machine is in ready mode and experiencing no

errors or warnings.

• Available for Windows users.

• The Dell Printer Status window and its contents shown in this user’s guide may differ depending on the machine or operating system in use.

• Check the operating system(s) that are compatible with your machine (see "System requirements" on page 61).

Dell Printer Status overview

If an error occurs while operating, you can check the error from the Dell Printer Status. Dell Printer Status is installed automatically when you install the machine software.

For Windows,

From the Start menu, select Programs or All Programs > Dell > Dell Printers > your printer driver name > Dell Printer Status.

Warning The machine is in a state where an error might occur in

the future. For example, it might be in toner low status, which may lead to toner empty status.

Error The machine has at least one error.

You can also launch Dell Printer Status manually. Go to the Printing Preferences , click the Basic tab > Printer Status button.

These icons appear on the Windows task bar:

Toner Level You can view the level of toner remaining in each toner

cartridge. The machine and the number of toner

cartridge(s) shown in the above window may differ depending on the machine in use. Some machines do not have this feature.

3. Useful management tools

Dell B1260DN User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

BASIC

1. Introduction

Key benefits

Features by models

Useful to know

About this user’s guide

Safety information

Machine overview

Control panel overview

Turning on the machine

Installing the driver locally

Reinstalling the driver

2. Learning the Basic Usage

Printing a test page

Media and tray

Basic printing

3. Maintenance

Ordering supplies and accessories

Available supplies

Storing the toner cartridge

Redistributing toner

Replacing the toner cartridge

Cleaning the machine

Tips for moving & storing your machine

4. Troubleshooting

Tips for avoiding paper jams

Clearing paper jams

Understanding the status LED

5. Appendix

Specifications

Dell technical support policy

Contacting Dell

Warranty and return policy

Copyright

ADVANCED

1. Software installation

Installation for Macintosh

Reinstallation for Macintosh

Installation for Linux

Reinstallation for Linux

Useful network programs

Wired network setup

Installing driver over the network

IPv6 configuration

AirPrint

Google Cloud Print™

3. Useful management tools

Using Firmware Update Utility

Using Dell Supplies Ordering Utility

Using Embedded Web Service

Using Dell Printer Manager

Using Dell Printer Status