Dell 1600n User Manual

Dell™ Laser Multi-Function Printer 1600n

Owner’s Manual

Look Inside For:

• Preparing Your Multi-Function Printer

• Understanding the Software

• Loading Print Media

• Using Your Multi-Function Printer

• Maintenance

• Troubleshooting

• Installing Options

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Order Toner Cartridges

Dell™ toner cartridges are available only through Dell. You can order toner cartridges online at www.dell.com/supplies or by phone.

USA 877-INK-2-YOU

Austria 08 20 - 24 05 30 35

Belgium 02.713 1590

Canada 877-501-4803

Chile 123-0-020-3397

800-20-1385

China 800-858-2920

Colombia 01800-9-155676

Denmark 3287 5215

Finland 09 2533 1411

France 0825387247

Germany 0800 2873355

Ireland 1850 707 407

Italy 800602705

Luxembourg 02.713 1590

Mexico 866-851-1754

Netherlands 020 - 674 4881

Norway 231622 64

Portugal 21 4220710

Puerto Rico 866-851-1760

Spain 902120385

Sweden 08 587 705 81

Switzerland 0848 801 888

UK 0870 907 4574

NOTE: If your country is not listed, contact your Dell distributor to order supplies.

Toner cartridge Part number

3,000 page toner K4671

5,000 page toner P4210

Understanding the Multi-Function Printer

# Use the: When you want to:

1 Automatic Document

Feeder (ADF)

2 Operator Panel Operate the multi-function printer.

3 Paper Output Extension Keep print media from falling off the front output tray.

4 Express Service Code Identify your multi-function printer when you use

Load the document for copying, scanning, or sending faxes.

support.dell.com or contact technical support.

Enter the Express Service Code to direct your call when contacting technical support. The Express Service Code is not available in all countries.

5 Manual Feeder Load print media one sheet at a time.

6 Tray 1 Load paper into the standard Tray 1.

7 Optional Tray 2 Load paper into the optional Tray 2.

8 Front Cover Access the toner cartridge.

9 Front Output Tray Hold paper as it exits the front of the multi-function

printer.

10 ADF Output Tray Hold the document as it exit the ADF.

11 Scanner Glass Place a document on the scanner glass for copying, scanning

and sending faxes.

12 Cover Open to place a document on the scanner glass.

iii

# Use the: When you want to:

13 Document Input Tray Load the document for copying, scanning and sending

faxes.

14 Document Guides Ensure proper document feeding.

# Use the: When you want to:

15 Rear Cover Open to remove the paper jams and use the rear output slot

when you print the documents from the manual feeder.

16 Rear Output Slot Hold paper as it exits at the rear of the multi-function

printer.

17 Power Switch and AC

Power Cord Connector

18 Phone Connector Connect additional devices, such as a telephone or

Supply power to the multi-function printer.

answering machine, to the multi-function printer (Optional).

If the phone communication is serial in

your country (such as

Austria, Belgium, Italy, France and Switzerland), remove the plug from the Phone connector supplied terminator.

19 Wall Jack Connector Connect the telephone line to your multi-function printer.

20 Optional Tray 2 Cable

Connector

21 USB Cable Connector Insert the USB cable.

22 Network Port Connect the multi-function printer to the network port.

23 Control Board Cover Install the optional memory card.

Connect the optional Tray 2 to your multi-function printer.

20 19 18

Germany, Sweden, Denmark,

() and insert the

Notes, Notices, and Cautions

NOTE: A NOTE indicates important information that helps you make better use of your multi-function printer.

NOTICE: A NOTICE indicates either potential damage to hardware or loss of data and tells you how to avoid the

problem.

CAUTION: A CAUTION indicates a potential for property damage, personal injury, or death.

____________________

Reproduction in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden.

Trademarks used in this text: Dell, DELL logo, Dell ScanCenter and Dell Toner Management System are trademarks of Dell Inc.; Microsoft and Windows are registered trademarks of Microsoft Corporation.

PaperPort

Adobe and PhotoShop are registered trademarks of Adobe Systems Incorporated.

Other trademarks and trade names may be used in this document to refer to either the entities claiming the marks and names of their products. Dell Inc. disclaims any proprietary interest in trademarks and trade names other than its own.

____________________

 is a registered trademark of ScanSoft, Inc.

Understanding the Multi-Function Printer . . . . . . . . . . . . . . . . . . iii

CAUTION: SAFETY INFORMATION. . . . . . . . . . . . . . . . . . . . . . . 1

1 Preparing Your Multi-Function Printer

Unlocking the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Copy Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Common Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Changing the Display Language. . . . . . . . . . . . . . . . . . . . . . . . . . 7

Set Up Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Setting the Machine ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Using the Number Keypad to Enter Characters . . . . . . . . . . . . . . . 8

Setting the Time and Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

2 Understanding the Software

vi Contents

Set Up Networking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Attach Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Print and Check the Network Set-Up Page . . . . . . . . . . . . . . . . . 12

Run the Installation Software. . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Software Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Installing Dell Software For Local Printing . . . . . . . . . . . . . . . . . 17

Windows XP:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Windows 2000: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Windows 98SE:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Windows Me:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Assigning an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Installing Dell Software For Network Printing . . . . . . . . . . . . . . . 20

Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

3 Loading Print Media

Print Media Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Loading Paper and Transparencies . . . . . . . . . . . . . . . . . . . . . . . 27

Loading Paper Into the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . 27

Loading Paper Into the Manual Feeder . . . . . . . . . . . . . . . . . . . . 31

Loading Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Setting the Paper Size and Type. . . . . . . . . . . . . . . . . . . . . . . . . 35

Setting the Paper Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Setting the Paper Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Placing Documents on the Scanner Glass . . . . . . . . . . . . . . . . . . 36

Loading Documents Into the ADF. . . . . . . . . . . . . . . . . . . . . . . . 37

4 Using Your Multi-Function Printer

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Accessing Printer Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Making Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Using Copy Features With the <Layout> Button. . . . . . . . . . . . . 41

Copy Menu Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Scanning from Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Scanning Using the Windows Image Acquisition (WIA) Driver . . . 46

Contents vii

Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Receiving a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Fax Menu Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Using an Answering Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Using a Computer Modem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

5 Maintenance

Replacing the ADF Rubber Pad . . . . . . . . . . . . . . . . . . . . . . . . . 56

Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Replacing the Toner Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Cleaning Your Multi-Function Printer . . . . . . . . . . . . . . . . . . . . . 61

Cleaning the Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Cleaning the Interior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Cleaning the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Cleaning the Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

6 Troubleshooting

viii Contents

Clearing Jams in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Clearing Jams in the Paper Tray. . . . . . . . . . . . . . . . . . . . . . . . . 68

Paper Feed Jam (Tray 1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Paper Exit Jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Fuser Area Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Manual Feeder Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Paper Feed Jam (Optional Tray 2) . . . . . . . . . . . . . . . . . . . . . . . . 73

Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

More Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

7 Installing Options

Precautions When Installing Printer Options . . . . . . . . . . . . . . . . 76

Installing Printer Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Removing the Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Installing an Optional Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

8 Contacting Dell

Technical Assistance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Automated Order-Status Service . . . . . . . . . . . . . . . . . . . . . . . . 85

Contacting Dell. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

9 Appendix

Limited Warranties and Return Policy. . . . . . . . . . . . . . . . . . . . 104

Limited Warranty for Dell-Branded Hardware Products

(U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Total Satisfaction" Return Policy (U.S. Only) . . . . . . . . . . . . . . . 107

Limited Warranty Terms for Dell-Branded Hardware Products

(Canada Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

"Total Satisfaction" Return Policy (Canada Only). . . . . . . . . . . . . 110

Dell Software and Peripherals (Canada Only) . . . . . . . . . . . . . . . 111

1-Year End-User Manufacturer Guarantee

(Latin America and the Caribbean Only) . . . . . . . . . . . . . . . . . . 112

Dell Inc.

Ink and Toner Cartridges Limited Warranties . . . . . . . . . . . . . . 114

Ink and Toner Cartridges Limited Warranty

(U.S. and Canada Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Ink and Toner Cartridges Limited Warranty

(Latin America Only). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

FCC Notices (U.S. Only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

NOM Information (Mexico Only) . . . . . . . . . . . . . . . . . . . . . . . . 119

Contents ix

Dell™ Software License Agreement . . . . . . . . . . . . . . . . . . . . . 120

Limited Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

U.S. Government Restricted Rights . . . . . . . . . . . . . . . . . . . . . . 121

General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

x Contents

CAUTION: SAFETY INFORMATION

Use the following safety guidelines to help ensure your own personal safety and to help protect your system and working environment from potential damage.

• Your product uses a laser.

CAUTION: Use of controls or adjustments or performance

of procedures other than those specified herein may result in hazardous radiation exposure.

• Your product uses a printing process that heats the print media, and heat can cause certain media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting appropriate print media to avoid the possibility of harmful emissions.

CAUTION: If your product is not marked with this symbol , it

must be connected to an electrical outlet that is properly grounded.

• The power cord must be connected to an electrical outlet that is near the product and easily accessible.

• Refer service or repairs, other than those described in the operating instructions, to a professional service person.

• This product is designed to meet safety standards with the use of specific Dell-authorized components. The safety features of some parts may not always be obvious. Dell disclaims liability associated with use of non-Dell-authorized components.

CAUTION: Do not use this product during a lightning storm.

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SECTION 1

Preparing Your Multi-Function Printer

Unlocking the Scanner

Using the Operator Panel

Changing the Display Language

Set Up Faxing

Set Up Networking

Unlocking the Scanner

1 Remove the label completely from the scanner module by gently pulling it. The scan

unlock switch automatically moves FORWARD to the unlock position.

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NOTE: When you are moving the multi-function printer

or do not intend to use it for a long period of time, move the switch BACKWARD to the lock position, as shown. To scan or copy a document, the switch must be unlocked.

4 Preparing Your Multi-Function Printer

Using the Operator Panel

If you have not already done so, follow the steps on the Setup Diagram (poster) to complete the hardware installation.

Use the multi-function printer operator panel to scan, copy, and fax.

Copy Keys

➋

➊

➀

➌

Copy Keys

➍

➎

➏

Common Keys

Press: To:

➊

➋

➌

➍

Use copy layout features, such as Auto Fit, Clone, Collation, 2-sided, 2/4 Up (multiple pages on a sheet), and Poster copying.

Enter the number of copies.

Reduce or enlarge a copy.

Optimize the copy quality for documents containing photos, text, or mixed photos and text.

Fax Keys

Scan Keys

➎

➏

Adjust the contrastof the output copy for the current copy job.

Start a copy.

Preparing Your Multi-Function Printer 5

Common Keys

Press: To:

➋

➊

➌➍

➎

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Fax Keys

➊

➋

➌

➍

➎

➏

➐

➊

➋

➌

➍

➎

Enter Menu mode and scroll through the available menus.

Scroll through the options available for the selected menu item.

Confirm the selection on the display.

Exit the menu and return to Standby mode.

Stop an operation at any time, or return to the default settings.

Press: To:

➊

➋

➌

➍

➎

Store, edit and search frequently-dialed fax numbers for automatic speed dialing.

It also allows you to print a Phonebook list.

Send a fax.

Dial a number or enter alphanumeric characters.

Send a fax to multiple destinations.

Adjust the resolution of the scanned document for the current fax job.

Scan Keys

Press: To:

➊

➋

6 Preparing Your Multi-Function Printer

➏

➐

Redial the last number in Standby mode or insert a pause into a fax number in edit mode.

Engage the telephone line.

Access a list of your PC software programs that an image can be scanned to. You must create the scan list using the Dell software (Printer Settings Utility) provided with your multi-function printer.

Start a scan.

Changing the Display Language

To change the displayed language that on the operator panel displays, follow these steps:

1 Press <Menu> until “Printer Setup” appears on the top line of the display.

2 Press the scroll button ( or ) until “Language” appears on the bottom line of the

display.

3 Press <Select>. The current setting appears on the bottom line of the display.

4 Press the scroll button ( or ) until the language you want appears on the display.

The available languages are English, French, German, Italian, and Spanish.

5 Press <Select> to save the selection.

6 To return to Standby mode, press <Return>.

Set Up Faxing

Setting the Machine ID

In most countries, you are required by law to indicate your fax number on any fax you send. The Machine ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your multi-function printer.

1 Press <Menu> until “Printer Setup” appears on the top line of the display. The

first available menu item, “Machine ID” displays on the bottom line.

2 Press <Select>. The display asks you to enter the fax number.

3 If there is a number already set, the number appears.

4 Enter your fax number using the number keypad.

NOTE: If you make a mistake while entering numbers, press the left scroll ( ) button to

delete the last digit.

Press <Select> when the number on the display is correct. The display asks you to

enter the ID.

6 Enter your name or company name using the number keypad.

Preparing Your Multi-Function Printer 7

7 You can enter alphanumeric characters using the number keypad, including special

symbols by pressing the 0 button.

For details on how to use the number keypad to enter alphanumeric characters, see below.

8 Press <Select> when the name on the display is correct.

9 Press <Return> to return to Standby mode.

Using the Number Keypad to Enter Characters

• When prompted to enter a letter, press the appropriate button until the correct letter appears on the display.

For example, to enter the letter O, press 6.

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• Each time you press 6, the display shows a different letter, M, N, O and finally 6.

•Press 1 enter a space, or press 0 to enter special characters.

• Press <Select> when you are finished.

• To enter additional letters, repeat the first step.

Changing Numbers or Names

If you make a mistake while entering a number or name, press the left ( ) button to delete the last digit or character. Then enter the correct number or character.

Inserting a Pause

For some telephone systems, it is necessary to dial an access code and listen for a second dial tone. A pause must be entered in order for the access code to function. For example, enter the access code 9 and then press <Redial/Pause> before entering the telephone number. A “–” appears on the display to indicate when a pause is entered.

8 Preparing Your Multi-Function Printer

Setting the Time and Date

The time and date are printed on all faxes.

NOTE: It may be necessary to reset the correct time and date if loss of power to the

multi-function printer occurs.

Press <Menu> until “Printer Setup” appears on the top line of the display.

2 Press the scroll button ( or ) to display “Date & Time” on the bottom line and

press <Select>.

3 Enter the correct time and date using the number keypad.

You can also use the scroll button ( or ) to move the cursor under the digit you want to correct and enter a new number.

4 To set a 12-hour format, press the or the button and select “AM” or “PM”.

To set a 24-hour format, press <Menu> until “Printer Setup” appears on the display. Press the scroll button ( or ) to display “Clock Mode” and press <Select>. Then select the 24-hour format using the scroll button ( or ) and press <Select>.

5 Press <Select> when the time and date on the display is correct.

NOTE: The multi-function printer beeps and does not allow you to proceed to the next step if a

wrong number is entered.

Storing a Number for Speed Dialing

1 Press <Phone Book> on the operator panel.

2 Press <Phone Book> or the scroll button ( or ) to display “Store&Edit” on the

bottom line of the display. Press <Select>.

3 Press <Select> when “Speed Dials” appears on the display.

4 Enter a one, two or three-digit speed dial number between 0 and 199, using the

number keypad and press <Select>.

Or select the location by pressing the scroll button ( or ) and then press <Select>.

If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another speed-dial number, press <Return>.

5 Enter the number you want to store using the number keypad and press <Select>.

Preparing Your Multi-Function Printer 9

To insert a pause between numbers, press <Redial/Pause> and a “-” appears on the display.

6 To assign a name to the number, enter the name. For details about how to enter

names, see "Using the Number Keypad to Enter Characters" on page 8.

If you do not want to assign a name, skip this step.

7 Press <Select> when the name appears correctly or without entering a name.

8 To store more fax numbers, repeat steps 4 through 7.

To return to Standby mode, press <Return> or <Cancel>.

Setting Group Dial

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1 Press <Phone Book> on the operator panel.

2 Press <Phone Book> or the scroll button ( or ) to display “Store&Edit” on the

bottom line of the display. Press <Select>.

3 Press the scroll button ( or ) to display “Group Dials” on the bottom line and

press <Select>.

4 Press <Select> when “New” displays on the bottom line.

5 Enter a group number between 0 and 199 and press <Select>.

Or select the location you want by pressing the scroll button ( or ) and then press <Select>.

If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another speed-dial number, press <Return>.

6 Enter a one, two or three-digit speed number you want to assign to the group and press

<Select>.

Or select the location by pressing the scroll button ( or ) and then press <Select>. If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another group-dial number, press <Return>.

7 Repeat step 6 to enter other speed dial numbers into the group.

8 Press <Return> when you have entered all of the desired numbers. The display

prompts you to enter a group name (ID: ).

9 To assign a name to the group, enter the name.

10 Preparing Your Multi-Function Printer

If you do not want to assign a name, skip this step.

10 Press <Select> when the name appears correctly or without entering a name.

11 If you want to assign another group, repeat from step 4.

To return to Standby mode, press <Cancel>.

Set Up Networking

A print server is any designated computer that centrally manages all client print jobs. If you are sharing your multi-function printer in a small workgroup environment and want to control all print jobs on the network, follow these instructions to attach the multi-function printer to a print server.

NOTE: For additional network set-up configurations, see your User’s Guide.

Attach Cables

1 Make sure the multi-function printer is powered off and unplugged.

2 Connect one end of a standard category 5 Unshielded Twisted Pair (UTP) network

cable into a LAN drop or hub, and the other end into the Ethernet network port on the back of the multi-function printer. The multi-function printer automatically adjusts for the network speed.

Preparing Your Multi-Function Printer 11

3 Connect one end of the multi-function printer power cord into the socket at the back

of the multi-function printer and the other end into a properly grounded outlet.

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4 Power on the multi-function printer.

After the multi-function printer completes its internal tests, the operator panel reports a “READY” stats.

If the operator panel does not show a “READY” state when the multi-function printer is powered on, make sure the power cord is firmly plugged in to the back of the multi-function printer and the electrical outlet.

If the multi-function printer is on but does not print, power off the multi-function printer and wait 30 seconds. Power on the multi-function printer again, and it should reset and return to a “READY” state.

Print and Check the Network Set-Up Page

1 When the operator panel displays “READY”, press <Menu> until “Network

Setup” appears.

2 Press the scroll button ( or ) to display “Print Sys. Date” on the bottom line

and press <Select> twice.

If Status is Not Connected:

– Make sure the Ethernet cable is firmly plugged into the back of the multi-function

printer.

– Plug the Ethernet cable into another wall outlet.

3 Under the “TCP/IP” heading on the network setup page, make sure the IP address,

netmask, and gateway are what you expected.

12 Preparing Your Multi-Function Printer

4 Ping the multi-function printer and verify that it responds. For example, at a

command prompt on a network computer, type ping followed by the new printer IP address (for example, 192.168.0.11):

ping xxx.xxx.xxx.xxx

If the multi-function printer is active on the network, you will receive a reply.

5 If your multi-function printer doesn’t respond, or if the IP address is not what you

expected:

a Insert the Drivers and Utilities CD into your computer. b Launch the Drivers and Utilities CD: click Start → Run and browse your CD drive

(for example, type D:\ where D is the drive letter of your CD).

c Select SETUP.EXE, and then click OK. d When the Drivers and Utilities CD screen appears, click Set IP Address Utility. e Select your multi-function printer from the Configure Print Servers list, and then

click TCP/IP Settings.

f Make the necessary changes, and then click OK. g Click Close.

h Print and check the network setup page to verify your changes.

Run the Installation Software

1 Insert the Drivers and Utilities CD into your computer.

If setup does not start automatically:

• Launch the Drivers and Utilities CD: click Start

drive (for example, type D:\ where D is the drive letter of your CD).

• Select SETUP.EXE, and then click OK.

2 When the Drivers and Utilities CD screen appears, click Network Installation (Install

the printer for use on a network).

3-1 For local installation:

• Select Local Installation (Install printer on this computer or server).

3-2 For remote installation:

• Select Remote Installation (Install printer on remote computers or servers).

• Enter your Administrator user name and password, and then click OK.

• Manually enter or browse for the clients or servers and click Add.

• When you are finished adding remote computers, click Next.

→ Run and browse your CD

Preparing Your Multi-Function Printer 13

4 Select the network printer you want to install. If you do not see your multi-function

printer listed, click Update to refresh the list or click Add Printer to add a printer to the network.

5 If you are setting up the printer on a server that will provide printing services for client

computers, select I am setting up this printer on a server.

6 Click Next.

7 Select any additional software or documentation components you want to install, and

then click Next.

8 To change any of the listed printer names, select the printer from the list. Enter a new

name in the Printer name field and click Apply.

9 If you want other users on the network to access this printer, select Share this printer

with other computers, and then enter a share name that users will easily identify.

www.dell.com/supplies | support.dell.com

10 Click Next.

11 When the Congratulations! screen appears, you printer software is installed. Click

Finish to close the installation window.

Use the Dell Printer Configuration Web Tool, also known as the Printer Embedded Web Server, to monitor the status of your network printer without leaving your desk. You can view and/or change the printer configuration settings, monitor toner level, and when it is time to order replacement toner cartridges, just click the Dell supplies link right from your Web browser.

NOTE: The Dell Printer Configuration Web Tool is not available when the multi-function printer

is locally attached to a print server.

To launch the Dell Printer Configuration Web Tool, type the network printer IP address in your Web browser, and the printer configuration appears on the screen. See your User’s

Guide for more information.

You can set up the Dell Printer Configuration Web Tool to send you an email when the printer needs supplies or intervention.

To set up email alerts:

1 Launch the Dell Printer Configuration Web Tool. 2 Click Email Alert Setup.

3 Type your name or the key operator’s name in the email list box to be notified. 4 Click Submit.

14 Preparing Your Multi-Function Printer

SECTION 2

Understanding the Software

Software Overview

Installing Dell Software For Local Printing

Assigning an IP Address

Installing Dell Software For Network Printing

Uninstalling Software

Software Overview

After setting up your printer and connecting it your computer, you must install the drivers and utilities from the Drivers and Utilities CD included with your multi-function printer. If you purchased a Dell drivers and utilities are automatically installed. You don’t need to install them. The Drivers and Utilities CD contains the following:

• Dell Printer Drivers- allows your computer to communicate with your multi-function printer. To use your multi-function printer as a printer in Windows, you must install the printer driver(s). For information about installing the printer drivers in Windows, see page 17.

• Printer Settings Utility- allows you to set up fax phonebook and the machine's other options from your PC desktop. It also allows you to update the firmware of your machine. You can also configure the scan destination application which is

www.dell.com/supplies | support.dell.com

automatically launched when you press the <Select Software> button on the operator panel.

• Dell Toner Management System the job when you send a job to print. The Dell Toner Management System also displays the level of toner remaining and allows you to order replacement toner cartridges.

computer and your multi-function printer at the same time, the

- displays the status of the printer and the name of

window

• PaperPort

- allows you to scan documents, create PDFs, and turn your scanned

images into editable Microsoft improved scanning features and supports annotations on all image types. PaperPort’s enhanced search feature allows you to find items by specific item properties.

• Dell ScanCenter into a variety of applications, such as e-mail, photo editors, and text editors.

• Scan Driver - TWAIN or Windows Image Acquisition (WIA) drivers are available for scanning documents on your multi-function printer.

• User’s Guide - HTML documentation provides detailed information about using your multi-function printer.

16 Understanding the Software

 Word, Excel, or text files. PaperPort provides

- This is the front-end that enables you to quickly scan documents

Installing Dell Software For Local Printing

A local printer is a printer attached to your computer using a USB cable. If your multi-function printer is attached to a network instead of your computer, skip this step and

go to "Installing Dell Software For Network Printing" on page 20.

NOTE: If you attach a USB printer cable while your multi-function printer and computer are

powered on, the Windows hardware wizard launches immediately. Cancel the screen and use the Drivers and Utilities CD to install the Dell software.

Make sure that the multi-function printer is connected to your computer and powered

on. Close all unnecessary programs.

NOTE: If the multi-function printer is not connected to your computer when you install

the CD-ROM, the No Printer Found screen appears. Follow the instructions to install the software.

Insert the Drivers and Utilities CD.

3 If necessary, select a language by pressing the Language button on the main screen.

4 Select Personal Installation.

5 Select Typical Installation to install the User’s Guide, the printer drivers, scanner

driver and PaperPort as the default settings.

To install selected software including the printer Postscript driver, select Custom Installation. You can also change the destination folder.

6 When the installation has been completed, you may print a test page. Click Finish to

complete the installation and close the wizard. You are now ready to print.

If you did not cancel the hardware wizards, refer to the following instruction for installing the printer driver for your operating system.

Windows XP:

1 Make sure that the multi-function printer is connected to your computer and powered

on.

2 When the hardware wizard screen appears, insert the Drivers and Utilities CD and

click Next.

NOTE: For each wizard that appears, select Recommended, click Next, select CD-ROM

Drives, and then click Next through the wizard screens.

The scanner driver is automatically loaded first from

D:\1600n\Scan\WINXP2K\p3scan.inf, where “D” is your CD drive.

4 Click Next.

Understanding the Software 17

5 Click Finish, and a second hardware wizard appears. The printer driver is

automatically loaded from D:\1600n\Printer\GDI\WinXP\delr1.inf, where “D” is your CD drive.

6 Click Next, and then click Finish.

Windows 2000:

1 Make sure that the multi-function printer is connected to your computer and powered

on.

2 When the hardware wizard screen appears, insert the Drivers and Utilities CD and

click Next.

NOTE: For each wizard that appears, select Search for a suitable driver for my device

(Recommended), click Next, select CD-ROM Drives, and then click Next through the

wizard screens.

www.dell.com/supplies | support.dell.com

The scanner driver is automatically loaded first from

D:\1600n\Scan\WINXP2K\p3scan.inf, where “D” is your CD drive.

4 Click Next.

5 Click Finish, and a second hardware wizard appears. The printer driver is

automatically loaded from D:\ delr1.inf, where “D” is your CD drive.

6 Click Next, and then click Finish.

Windows 98SE:

1 Make sure that the multi-function printer is connected to your computer and powered

on.

2 When the hardware wizard screen appears, insert the Drivers and Utilities CD and

click Next.

3 Select Search for the best driver for your device (Recommended), and click Next.

4 Select Specify a Location, and then click Browse.

5 Select D:\USB, where “D” is your CD drive.

6 Click OK, and then click Next three times. The driver installs.

7 Click Finish, and a second wizard appears.

8 If the CD menu screen appears above the wizard, click Add New Hardware Wizard

from the Windows taskbar.

9 Click Next. Search for the best driver for your device (Recommended) is selected.

10 Click Next. D:\USB is selected.

18 Understanding the Software

11 Click Next two times. The driver installs.

12 Click Finish, and a third hardware wizard appears.

13 Click Next. Search for the best driver for your device (Recommended) is selected.

14 Click Next, click Browse, select the location D:\1600n\Scan\WIN98ME, and click

OK.

15 Click Next two times. The driver installs.

16 Click Finish.

Windows Me:

1 Make sure that the multi-function printer is connected to your computer and powered

on. When the hardware wizard screen appears, Automatic search for a better driver for your device (Recommended) is selected.

2 Insert the Drivers and Utilities CD and click Next. The driver installs.

3 Click Finish, and a second wizard appears.

4 If the CD menu screen appears above the wizard, click New Hardware Wizard from

the Windows taskbar.

5 Click Next. Automatic search for a better driver for your device (Recommended) is

selected.

6 Click Next. The driver installs.

7 Click Finish.

If the CD software installation menu does not appear, follow these instructions:

1 Click Start → Run → Browse to D: (where “D” is your CD drive).

2 Select Setup, click Open, and then click OK.

3 Click Personal Installation.

4 Click Typical or Custom Installation. (If you choose Custom Installation, select from

the available software options and click Next.)

5 After installation, you may click Print Test Page.

6 Click Finish.

Understanding the Software 19

Assigning an IP Address

Before using the printer on the network, you must set an IP address, subnet mask, and gateway for the multi-function printer. If you want DHCP or BOOTP to automatically set the IP address, a DHCP or BOOTP server must exist on the network.

To configure the IP address manually, you can use the supplied Drivers and Utilities CD. Print the Configuration page of the printer to see the current network configuration and MAC address. You will need this information to configure the printer for the network.

1 Make sure that the multi-function printer is connected to your network and powered

on. Close all unnecessary programs.

2 Insert the Drives and Utilities CD.

3 If necessary, select a language by pressing the Language button on the main screen.

www.dell.com/supplies | support.dell.com

4 Select SetIP Address Utility. The list of printers available in the network displays.

5 Select the printer you want to assign an IP to. The printer’s default IP address can be

found on the Configuration page for the printer.

6 When you finish setting the IP address for the printer, exit the program.

Installing Dell Software For Network Printing

When you connect your printer to the network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the Dell software on each network computer.

You can install the Dell software on the network computers locally or remotely.

NOTE: You need administrative access to install printer drivers on the network computers.

Make sure that the printer is connected to your network and powered on. Close all

unnecessary programs. For details about connecting on the network, see page 11.

2 Insert the Drivers and Utilities CD.

3 If necessary, select a language by pressing the Language button on the main screen.

4 Select Network Installation.

5 If you want to install the drivers on this computer for network operation, select Local

Installation, and click Next.

If you want to install the Dell software on the remote computers or network servers on the same network, select Remote Installation. The domain administrator’s ID and password are required. Select the client computer(s) in the same domain on a network and click Next.

20 Understanding the Software

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