Daktronics School SID User Manual

School SID

NAIA Web-Sync Manual

DD1379209 Rev 7 – 24 July 2013

201 Daktronics Drive PO Box 5128 Brookings, SD 57006-5128
Tel: 1-800-DAKTRONICS (1-800-325-8766) Fax: [phone]
www.daktronics.com/support

DD1379209

Rev 7 – 24 July 2013

DAKTRONICS, INC.

Copyright  2009-2013

All rights reserved. While every precaution has been taken in the preparation of this manual, the publisher
assumes no responsibility for errors or omissions. No part of this book covered by the copyrights hereon may be
reproduced or copied in any form or by any means – graphic, electronic or mechanical, including photocopying,
taping or information storage and retrieval systems – without written permission of the publisher.

DakStats® and Web-Sync® are trademarks of Daktronics, Inc. All other trademarks used in this manual are property of their
respective owners.

i

Table of Contents

Section 1: Introduction ................................................................................................................. 1

1.1 System Overview .................................................................................................................... 1

1.2 DakStats / NAIA History ...................................................................................................... 1

1.3 Web-Sync Integration ............................................................................................................. 1

1.4 Statistical Updates ................................................................................................................... 1

1.5 Missing Stats Reports ............................................................................................................. 2

1.6 Software Conventions ............................................................................................................ 2

1.7 DakStats and Web-Sync Support .......................................................................................... 3

Section 2: DakStats Installation .................................................................................................. 5

2.1 Installation................................................................................................................................ 5

2.2 Season Update ......................................................................................................................... 5

Section 3: DakStats Setup ........................................................................................................... 7

3.1 Creating Seasons ..................................................................................................................... 7

3.2 Creating a Web-Sync Profile .................................................................................................. 8

3.3 Entering Schedules .................................................................................................................. 8

Adding Teams .................................................................................................................. 8

Creating Games ................................................................................................................ 9

Importing Games ............................................................................................................. 9

3.4 Entering Rosters .................................................................................................................... 10

Creating a Roster ............................................................................................................ 10

Downloading Opponent Rosters ................................................................................. 10

Section 4: Web-Syncing ............................................................................................................. 11

4.1 Web-Syncing .......................................................................................................................... 11

Season .............................................................................................................................. 11

Game ................................................................................................................................ 11

4.2 Submitting & Retrieving Game Files .................................................................................. 12

Submit Game File ........................................................................................................... 12

Retrieve Game File ......................................................................................................... 12

4.3 Web-Sync Message Center ................................................................................................... 12

Viewing General Messages ........................................................................................... 13

Viewing Game Download Message ............................................................................ 13

Hiding Messages ............................................................................................................ 13

4.4 Advanced Features ............................................................................................................... 14

Downloading Opponent Rosters ................................................................................. 14

Merging Competitions .................................................................................................. 15

Reconcile Career Player IDs ......................................................................................... 16

Set Webcast Links .......................................................................................................... 16

4.5 Publisher-Ready Reports...................................................................................................... 17

Section 5: Webcast Feature ....................................................................................................... 19

5.1 Webcast on Web-Sync Computer ....................................................................................... 19

Configuring the Web-Sync Webcast ............................................................................ 19

Setting Webcast Links on Web-Sync Site .................................................................... 19

5.2 Webcast on Secondary Computer ....................................................................................... 19

5.3 Webcasting During the Game ............................................................................................. 20

Table of Contents

5.4 WebTickers ............................................................................................................................. 20

Section 6: Web-Sync Team Admin Pages ................................................................................. 21

6.1 Login ....................................................................................................................................... 21

6.2 Editing Team and Sponsor Information ............................................................................. 22

Team Information .......................................................................................................... 22

Team Page Background Color and Text Color ........................................................... 22

Team Logo....................................................................................................................... 22

Division, Region, or Conference Alignment ............................................................... 23

Sponsor Advertisements ............................................................................................... 23

6.3 Managing Headshots ............................................................................................................ 23

Section 7: Web-Sync Tournaments ........................................................................................... 25

7.1 Web-Sync Tournament Setup .............................................................................................. 25

7.2 DakStats Version ................................................................................................................... 25

7.3 DakStats Setup ....................................................................................................................... 25

7.4 Web-Syncing Tournament Statistics ................................................................................... 26

Section 8: Troubleshooting Common Problems ...................................................................... 27

8.1 Duplicate Players within Rosters ........................................................................................ 27

8.2 Duplicate Teams within DakStats ....................................................................................... 27

8.3 Invalid Team Code When Web-Syncing ............................................................................ 28

8.4 Moving DakStats to a New Computer ............................................................................... 28

8.5 Deleting Games / Duplicate Games on Web-Sync Site ................................................... 28

8.6 Incorrect Career Statistics ..................................................................................................... 29

8.7 Deleting Players from the Web-Sync Site .......................................................................... 29

Appendix A: DakStats & Web-Sync Setup Checklist ....................................................................... 31

ii Table of Contents

Section 1: Introduction

The purpose of this manual is to help familiarize a NAIA Sports Information Director (SID) with
setting up a DakStats® application for the Web-Sync process.

1.1 System Overview

A DakStats application with the Web-Sync process creates a centralized location for league
statistics while reducing the amount of time it takes to compile and distribute statistics to the
national office, other coaches, and the media. The Web-Sync service automates the collection
and distribution of player, team and league statistics by allowing the user to quickly report
statistics. Statistics can either be entered directly into the DakStats program or imported from
XML game files provided from third-party statistics software.

1.2 DakStats / NAIA History

DakStats programs have been the official statistical provider for the NAIA since 2001. Before
being named the official statistical software, DakStats programs were already involved in a
variety of NAIA national tournaments.

At the beginning of the DakStats/NAIA partnership, it was the responsibility of the
conference SID to report season-to-date files. This was a labor-intensive process, and in
January 2004, the Web-Sync service was launched, allowing schools to Web-Sync statistics on
their own and eliminating work for the middle man. Web-Syncing was initially used for
Basketball, and, in that first season, school participation was already at 80%. Football and
Baseball Web-Sync came online soon after, as well as Volleyball and Soccer most recently.

In August 2006, a revised Web-Sync site was launched, including a new layout. Additional
enhancements were released in subsequent years, providing users with new reports and
leader lists.

Page views for the Web-Sync site topped 20.6 million in the 2011-2012 season, illustrating the
success of the DakStats/NAIA partnership.

1.3 Web-Sync Integration

Daktronics has worked with other NAIA partners to automate many of the stats-related tasks
of SIDs. Information is distributed to partners to automate the following tasks:

 Player of the Week Nominations
 NAIA Scoreboard
 All-American Voting
 Schedule Entry
 Regional Rankings
 Year-End Statistics

1.4 Statistical Updates

Upon the completion of a successful Web-Sync, game statistics on the site update
immediately. Season cumulative statistics and rankings do not update until 3 a.m. CST
during a nightly process to tabulate and calculate the statistics.

Introduction 1

Updated Immediately

Bold

Indicates an item that requires direct action, such as clicking, pressing,
selecting or formatting.

Italics

Indicates onscreen text or labels that are not clickable.

Bold Italics

Used to reference items within the manual, such as figures or sections, as
well as other documents and important notes.

[X]

Represents a keyboard key that needs to be pressed.

“Quotes”

Text or commands that may be typed. Quotes also indicate folder names.

Click

Press and release the left mouse button.

Double-click

Press and release the left mouse button twice.

Right-click

Press and release the right mouse button.

Select

Highlight or mark, such as by placing a check mark  in a nearby box;
clicking will not necessarily perform an action.

>

Followed by (ex. File > Open).

The following portions of the Web-Sync site are updated right after a successful Web-Sync:

 Box Scores
 Game Score
 Team Win / Loss Record

Updated at 3 a.m. CST

The following portions of the Web-Sync site are updated at 3 a.m. CST following a successful
Web-Sync:

 Conference Leaders
 National Leaders
 Player Cumulatives
 Team Cumulatives
 Player Career Statistics

1.5 Missing Stats Reports

When statistics are missing for a game, Daktronics sends a nightly “Statistics Missing Report”
to the school, the conference SID, and the NAIA Sports Information department, depending
on how long the statistics have been missing.

The nightly PDF report goes out to the following individuals after the following number of
days has passed:

 2 days – School Web-Sync User (this email goes to the email addressed entered into

the Web-Sync Profile for the sport/gender).

 4 days – Conference SID
 7 days – NAIA SID

A weekly report is also sent to Conference SIDs and the NAIA Sports Information
department on Tuesday of every week. This report includes any games that have been
missing stats for 72 hours or more in accordance with the NAIA statistics reporting policy.

1.6 Software Conventions

This manual contains the following software conventions and terminology:

2 Introduction

1.7 DakStats and Web-Sync Support

DakStats.com includes a searchable Support Knowledgebase that can help answer many
questions about the DakStats program or the Web-Sync process. To search the articles, go to

www.dakstats.com and click Support.

If any question is not answered after reading the Support Knowledgebase, contact the
DakStats Helpdesk at [e-mail] or call 888-325-7828.

Introduction 3

Section 2: DakStats Installation

2.1 Installation

1. Download the DakStats program.
a. Open an Internet browser.
b. Type www.dakstats.com/download.html in the address bar.
c. Click on Click Here next to the appropriate sport software to download.
d. In the window that appears, click Run. If an additional window opens, click

Run once more.

2. Follow the onscreen instructions.

3. Click Finish when done.

4. Double-click the desktop icon to open the program. Alternately, click on the

Windows Start button, navigate to All Programs > “DakStats(R)”, and select the
appropriate sport program.

2.2 Season Update

If previous seasons are saved to the computer, go to Configure > Season & System
Preferences. Select each existing season, and then click Update. This ensures older season

databases are compatible with the latest software version.

DakStats Installation 5

Figure 1: New Season

Figure 2: New Season Setup

Figure 3: Setting Default Team

Section 3: DakStats Setup

If already familiar with setting up a DakStats application, refer to Appendix A for a simple checklist of
steps. Otherwise, read the following sections to correctly set up the DakStats program:

3.1 Creating Seasons

1. In the DakStats program, go to Configure > Season

and System Preferences.

2. Click Add to open the New Season window (Figure 1).

3. Enter a descriptive Season Title.

4. Select the Default Play Entry Mode.

5. Select RulesNCAA.ini as the Rules File.

6. Select the Default Gender.

7. Click OK.

Note: As long as Web-Sync is unlocked, a prompt will
appear asking to set up a Web-Sync profile (Figure 2).

 Click No to return to the System Preferences

window. Refer to Section 3.2 to continue.

 Click Yes to open the Web-Sync Setup window

(Figure 3) and set the default team.

a. Select NAIA as the League.
b. Select the appropriate team from the list

that appears. If necessary, click Update
Teams to refresh the list.

c. Click Select when finished and refer to Section 3.2 , Step 5 to continue.

DakStats Setup 7