Cisco Systems 7970 User Manual

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Cisco Unified IP Phone 7970 Series Phone Guide for

Cisco Unified Communications Manager 6.1(3) (SCCP and SIP)

Americas Headquarters

Cisco Systems, Inc. 170 West Tasman Drive San Jose, CA 95134-1706 USA http://www.cisco.com Tel: 408 526-4000

800 553-NETS (6387)

Fax: 408 527-0883

Common Phone Tasks

Softkey Definitions

View online help on phone

Place a call Go off-hook before or

Redial a number Press Redial.

Switch to handset during a call

Switch to speaker or headset during a call

Mute your phone Press .

Use your call logs Press to choose a

Edit a number Press EditDial, << or >>.

Hold/resume a call Press Hold or Resume.

Transfer call to new number

Place an intercom call Press intercom button,

Start a standard (ad hoc) conference call

Cisco, Cisco Systems, the Cisco logo, and the Cisco Systems logo are registered trademarks or trademarks of Cisco Systems, Inc. and/or its affiliates in the United States and certain other countries. All other trademarks mentioned in this document or Website are the property of their respective owners. The use of the word partner does not imply a partnership relationship between Cisco and any other company. (0705R)

Press .

after dialing a number.

Pick up the handset.

Press or , then hang up the handset.

call log. To dial, highlight a listing and go off-hook.

Press Tra ns fer, enter the number, then press Transfer again.

enter a number if necessary, and speak after you hear the tone.

Press more > Confrn, dial the participant, then press Confrn again.

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QUICK REFERENCE

Cisco Unified IP Phone 7970 Series for Cisco Unified Communications Manager 6.1(3) (SCCP and SIP)

Softkey Definitions

Phone Screen Icons

Button Icons

Common Phone Tasks

AbbrDial Dial using a speed dial index

number

Answer Answer a call

Back Return to the previous Help topic

Barge Add yourself to a call on a shared

line

CallBack Receive notification when a busy

extension becomes available

Cancel Cancel an action or exit a screen

without applying changes

cBarge Add yourself to a call on a shared

line and establish a conference

CFwdALL Setup/cancel call forwarding

Clear Delete records or settings

Close Close the current window

ConfList View conference participants

Confrn Create a conference call

Delete Remove characters to the right of

the cursor when using EditDial

Details

(SCCP only)

Dial Dial a phone number

DirTrfrs

(SCCP only)

DND Turn on/off Do Not Disturb

EditDial Edit a number in a call log

EndCall Disconnect the current call or the

Erase Reset settings to their defaults

Exit Return to the previous screen

Open the Details record for a multiparty call in the Missed Calls and Received Calls logs

Transfer two calls to each other

(DND)

current intercom call

GPickUp Answer a call ringing in another

group

iDivert Send or redirect a call to a voice

message system

Join

(SCCP only)

Links View related Help topics

Main Display the Help main menu

MeetMe Host a Meet-Me conference call

more Display additional softkeys

New Call Make a new call

OPickUp Answer a call ringing in an

Park Store a call using Call Park

PickUp Answer a call in your group

QRT Submit call problems to the system

Redial Redial the most recently dialed

Remove Remove a conference participant

Resume Resume a call on hold

RMLstC Drop the last party added to a

Save Save the chosen settings

Search Search for a directory listing

Select Select a menu item or call

Transfer Transfer a call

Update Refresh content

VidMode

(SCCP only)

<< Delete entered characters

>> Move through entered characters

Join together existing calls to create a conference

associated group

administrator

number

conference call

Choose a video display mode

Phone Screen Icons

Line and Call Status

Call Forwarding enabled

Call on hold; remote call on hold

Connected call

Incoming call

Off-hook

On-hook

Shared line in use

Message waiting

Authenticated call

Encrypted call

BLF- monitored line is in-use

BLF-monitored line is idle

BLF-monitored line is ringing (BLF Pickup) (SCCP only)

Speed-dial, call log, or directory listing (line status unknown)

Line in Do Not Disturb (BLF feature)

Idle intercom line

One-way intercom call

Two-way intercom call

Audio or Video Mode

Handset in use

Headset in use

Speakerphone in use

Video enabled (SCCP only)

Feature Access

Feature assigned to button

Mobility assigned to button

Hold assigned to button

Conference assigned to button

Transfer assigned to button

Phone service URL assigned to button

URL entry in a call log is ready to edit (SIP only)

Option selected

Feature enabled

Button Icons

Messages

Services

Help

Directories

Settings

Volume

Speaker

Mute

Headset

Contents

Getting Started 9

Using this Guide 9 Finding Additional Information 10

Accessing Cisco Unified IP Phone 7900 Series eLearning Tutorials 10 Safety and Performance Information 10 Cisco Product Security Overview 11 Accessibility Features 11

Connecting Your Phone 12

An Overview of Your Phone 15

Understanding Buttons and Hardware 15 Understanding Lines vs. Calls 18

Understanding Line and Call Icons 19 Understanding Touchscreen Features 20

Choosing Touchscreen Items 21

Cleaning and Maintaining the Touchscreen 21 Understanding Feature Buttons and Menus 22

Accessing the Help System on Your Phone 23 Understanding Feature Availability 23 Understanding SIP vs. SCCP 24

Basic Call Handling 25

Placing a Call—Basic Options 25 Placing a Call—Additional Options 26 Answering a Call 29 Ending a Call 30 Using Hold and Resume 31

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -5

Using Mute 32 Switching Between Multiple Calls 32 Switching an In-Progress Call to Another Phone 33 Viewing Multiple Calls 33 Transferring Calls 34 Sending a Call to a Voice Message System 35 Forwarding Calls to Another Number 35 Using Do Not Disturb 36 Making Conference Calls 37

Using Conference Features 37

Using Conference 38 Using Join 39 Using cBarge 40 Using Meet-Me 40

Viewing or Removing Conference Participants 41

Placing or Receiving Intercom Calls 41

Advanced Call Handling 43

Speed Dialing 43 Picking Up a Redirected Call on Your Phone 44 Storing and Retrieving Parked Calls 45 Logging Out of Hunt Groups 46 Using a Shared Line 46

Understanding Shared Lines 47 Using Barge to Add Yourself to a Shared-Line Call 47

Understanding Barge Features 47 Using Barge Features 48

Preventing Others from Viewing or Barging a Shared-Line Call 49 Using BLF to Determine a Line State 50 Making and Receiving Secure Calls 51 Tracing Suspicious Calls 51 Prioritizing Critical Calls 52 Using Cisco Extension Mobility 53

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Managing Business Calls Using a Single Phone Number 54

Using a Handset, Headset, and Speakerphone 56

Obtaining a Headset 57 Using AutoAnswer 57

Changing Phone Settings 58

Customizing Rings and Message Indicators 58 Customizing the Touchscreen 59

Using Call Logs and Directories 60

Using Call Logs 60 Directory Dialing 62

Using Corporate Directory on Your Phone 62 Using Personal Directory on Your Phone 63

Accessing Voice Messages 65

Using the Cisco Unified CM User Options Web Pages 66

Accessing Your User Options Web Pages 66 Configuring Features and Services on the Web 67

Using Personal Directory on the Web 67

Using Your Personal Address Book on the Web 67 Configuring Fast Dials on the Web 68

Using the Address Book Synchronization Tool 69 Setting Up Speed Dials on the Web 69 Setting Up Phone Services on the Web 71 Controlling User Settings on the Web 72 Controlling Line Settings on the Web 73 Setting Up Phones and Access Lists for Mobile Connect 75 Using Cisco WebDialer 77

Understanding Additional Configuration Options 79

Troubleshooting Your Phone 81

General Troubleshooting 81

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -7

Viewing Phone Administration Data 82 Using the Quality Reporting Tool 82

Cisco One-Year Limited Hardware Warranty Terms 83

Index 85

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Getting Started

Using this Guide

This guide provides you with an overview of the features available on your phone. You can read it completely for a solid understanding of your phone’s capabilities or refer to the table below for pointers to commonly used sections.

If you want to... Then...

Explore your phone on your own Press on the phone when you need assistance.

Review safety information See Safety and Performance Information, page 10.

Connect your phone See Connecting Your Phone, page 12.

Use your phone after it is installed Start with An Overview of Your Phone, page 15.

Learn what the button lights mean See Understanding Buttons and Hardware, page 15.

Learn about the touchscreen See Understanding Touchscreen Features, page 20.

Make calls See Placing a Call—Basic Options, page 25.

Put calls on hold See Using Hold and Resume, page 31.

Mute calls See Using Mute, page 32.

Transfer calls See Transferring Calls, page 34.

Make conference calls See Making Conference Calls, page 37.

Set up speed dialing See Speed Dialing, page 43.

Share a phone number See Using a Shared Line, page 46.

Use your phone as a speakerphone See Using a Handset, Headset, and Speakerphone, page 56.

Change the ring volume or tone See Changing Phone Settings, page 58.

View your missed calls See Using Call Logs, page 60.

Listen to your voice messages See Accessing Voice Messages, page 65.

See softkey and icon definitions Refer to the Quick Reference Card in the front of this guide.

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Finding Additional Information

You can access the most current Cisco Unified IP Phone documentation on the World Wide Web at this URL:

http://www.cisco.com/en/US/products/hw/phones/ps379/products_user_guide_list.html

You can access the Cisco website at this URL:

http://www.cisco.com/

International Cisco websites can be accessed from this URL:

http://www.cisco.com/public/countries_languages.shtml

You can access the most current Licensing Information at this URL:

http://www.cisco.com/en/US/docs/voice_ip_comm/cuipph/all_models/openssl_license/7900_ssllic.htm l

Accessing Cisco Unified IP Phone 7900 Series eLearning Tutorials

(SCCP phones only)

Cisco Unified IP Phone 7900 Series eLearning tutorials use audio and animation to demonstrate basic calling features. You can access eLearning tutorials online (for several phone models) from your personal computer. Look for the eLearning tutorial (English only) for your phone model in the documentation list at the following location:

http://www.cisco.com/en/US/products/hw/phones/ps379/products_user_guide_list.html

Safety and Performance Information

Refer to these sections for information about the impact of power outages and other devices on your Cisco Unified IP Phone.

Power Outage

Your accessibility to emergency service through the phone is dependent on the phone being powered. If there is an interruption in the power supply, Service and Emergency Calling Service dialing will not function until power is restored. In the case of a power failure or disruption, you may need to reset or reconfigure equipment before using the Service or Emergency Calling Service dialing.

Using External Devices

The following information applies when you use external devices with the Cisco Unified IP Phone:

Cisco recommends the use of good quality external devices (such as headsets) that are shielded against unwanted radio frequency (RF) and audio frequency (AF) signals.

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Depending on the quality of these devices and their proximity to other devices such as mobile phones or two-way radios, some audio noise may still occur. In these cases, Cisco recommends that you take one or more of the following actions:

• Move the external device away from the source of the RF or AF signals.

• Route the external device cables away from the source of the RF or AF signals.

• Use shielded cables for the external device, or use cables with a better shield and connector.

• Shorten the length of the external device cable.

• Apply ferrites or other such devices on the cables for the external device.

Cisco cannot guarantee the performance of the system because Cisco has no control over the quality of external devices, cables, and connectors. The system will perform adequately when suitable devices are attached using good quality cables and connectors.

Caution In European Union countries, use only external speakers, microphones, and headsets that

are fully compliant with the EMC Directive [89/336/EC].

Getting Started

Cisco Product Security Overview

This product contains cryptographic features and is subject to United States and local country laws governing import, export, transfer and use. Delivery of Cisco cryptographic products does not imply third-party authority to import, export, distribute or use encryption. Importers, exporters, distributors and users are responsible for compliance with U.S. and local country laws. By using this product you agree to comply with applicable laws and regulations. If you are unable to comply with U.S. and local laws, return this product immediately.

Further information regarding U.S. export regulations may be found at

http://www.access.gpo.gov/bis/ear/ear_data.html.

Accessibility Features

A list of accessibility features is available upon request. You can find more information about Cisco accessibility features at this URL:

www.cisco.com/go/accessibility

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -11

Connecting Your Phone

Your system administrator will likely connect your new Cisco Unified IP Phone to the corporate IP telephony network. If that is not the case, refer to the graphic and table below to connect your phone.

AUX

10/100/1000 SW 10/100/1000 PC

DC48V

DC adaptor port (DC48V)

AC-to-DC power supply

AC power cord

Network port (10/1001SW)

Access port (10/1001 PC)

1. Your phone may show 10/100/1000.

113951

Handset port

Headset port

External speaker port

Microphone port

Footstand button

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Connecting Your Phone

Removing the Hookswitch Clip (Required)

Before you use your phone, remove the hookswitch clip from the cradle area. With the clip removed, the hookswitch lifts slightly when you pick up the handset.

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Adjusting the Handset Rest (Optional)

Cisco recommends adjusting the handset rest, particularly when wall-mounting the phones, as this will ensure that the receiver will not readily slip out of the cradle. See the table below for instructions.

1 2 3

Set the handset aside and pull the square plastic tab from the handset rest.

Rotate the tab 180 degrees.

Slide the tab back into the handset rest. An extension protrudes from the top of the rotated tab.

Return the handset to the handset rest.

Adjusting the Footstand (Optional)

To change the angle of the phone base, adjust the footstand while pressing the footstand button.

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Registering with TAPS

After your phone is connected to the network, your system administrator might ask you to auto-register your phone using TAPS (Tool for Auto-Registered Phones Support). TAPS might be used either for a new phone or to replace an existing phone.

To register with TAPS, pick up the handset, enter the TAPS extension provided by your system administrator, and follow the voice prompts. You might need to enter your entire extension, including the area code. After your phone displays a confirmation message, hang up. The phone will re-start.

Headset Information

To use a headset, connect it to the headset port on the back of your phone.

Although Cisco Systems performs some internal testing of third-party headsets for use with the

Unified IP Phones, Cisco does not certify or support products from headset or handset vendors.

Cisco Because of the inherent environmental and hardware inconsistencies in the locations where

Unified IP Phones are deployed, there is not a single “best” solution that is optimal for all

Cisco environments. Cisco recommends that customers test the headsets that work best in their environment before deploying a large number of units in their network.

In some instances, the mechanics or electronics of various headsets can cause remote parties to hear an echo of their own voice when they speak to Cisco Unified IP Phone users.

Cisco Systems recommends the use of good quality external devices, like headsets that are screened against unwanted radio frequency (RF) and audio frequency (AF) signals. Depending on the quality of these devices and their proximity to other devices such as cell phones and two-way radios, some audio noise may still occur.

The primary reason that support of a headset would be inappropriate for the Cisco Unified IP Phone is the potential for an audible hum. This hum can either be heard by the remote party or by both the remote party and you, the Cisco Unified IP Phone user. Some potential humming or buzzing sounds can be caused by a range of outside sources, for example, electric lights, being near electric motors, large PC monitors. In some cases, a hum experienced by a user may be reduced or eliminated by using a local power cube or power injector.

Audio Quality Subjective to the User

Beyond the physical, mechanical and technical performance, the audio portion of a headset must sound good to you (the user) and to the party on the far end. Sound is subjective and Cisco cannot guarantee the performance of any headsets or handsets, but some of the headsets and handsets on the sites listed below have been reported to perform well with Cisco Unified IP Phones.

Nevertheless, it is ultimately still the customer’s responsibility to test this equipment in their own environment to determine suitable performance.

For information about headsets, see:

http://www.vxicorp.com/cisco

http://www.plantronics.com

http://www.jabra.com

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An Overview of Your Phone

Your 7970 Series Cisco Unified IP Phone is a full-feature telephone that provides voice communication over the same data network that your computer uses, allowing you to place and receive phone calls, put calls on hold, transfer calls, make conference calls, and so on.

In addition to basic call-handling features, your 7970 Series Cisco Unified IP Phone can provide enhanced productivity features that extend your call-handling capabilities. Depending on configuration, your phone supports:

• Access to network data, XML applications, and web-based services.

• Online customizing of phone features and services from your Cisco Unified CM User Options web

pages.

• A comprehensive online help system that displays information on the phone screen.

Understanding Buttons and Hardware

You can use the graphic table below to identify buttons and hardware on your phone.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -15

16 17

1112131415

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An Overview of Your Phone

Item Description For more information, see...

Programmable

buttons

Footstand button Allows you to adjust the angle of the phone

Display button Awakens the touchscreen from sleep mode or

Depending on configuration, programmable buttons provide access to:

• Phone lines and intercom lines (line buttons)

• Speed-dial numbers (speed-dial buttons, including the BLF speed-dial feature)

• Web-based services (for example, a Personal Address Book button)

• Call features (for example, a Privacy, Hold, or Transfer button)

Buttons illuminate to indicate status:

Green, steady—Active call or two-way intercom call

Green, flashing—Held call

Amber, steady—Privacy in use, one-way intercom call, DND active, or logged into Hunt Group

Amber, flashing—Incoming call or reverting call

Red, steady—Remote line in use (shared line or BLF status)

Red, flashing—Remote call on hold

base.

disables it for cleaning.

No color—Ready for input

• Understanding

Touchscreen Features, page 20

• Basic Call Handling,

page 25

• Speed Dialing, page 43

• Using a Shared Line,

page 46

• Using BLF to

Determine a Line State, page 50

• Placing or Receiving

Intercom Calls, page 41

Adjusting the Footstand (Optional), page 13

Cleaning and Maintaining the Touchscreen, page 21

Green flashing—Disabled Green steady—Sleep mode

Messages button Auto-dials your voice message service (varies

by service).

Directories button Opens/closes the Directories menu. Use it to

access call logs and directories.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -17

Accessing Voice Messages, page 65

Using Call Logs, page 60

Help button Activates the Help menu. Accessing the Help System

on Your Phone, page 23

Settings button Opens/closes the Settings menu. Use it to

change touchscreen and ring settings.

Services button Opens/closes the Services menu. Using the Cisco Unified CM

Volume button Controls the handset, headset, and

speakerphone volume (off-hook) and the ringer volume (on-hook).

Speaker button Toggles the speakerphone on or off. When

the speakerphone is on, the button is lit.

Mute button Toggles the microphone on or off. When the

microphone is muted, the button is lit.

Headset button Toggles the headset on or off. When the

headset is on, the button is lit.

Navigation button Allows you to scroll through menus and

highlight items. When the phone is on-hook, displays phone numbers from your Placed Calls log.

Keypad Allows you to dial phone numbers, enter

letters, and choose menu items.

Softkey buttons Each activates a softkey option (displayed on

your touchscreen).

Changing Phone Settings, page 58

User Options Web Pages, page 66

Using a Handset, Headset, and Speakerphone, page 56

Using Mute, page 32

Using a Handset, Headset, and Speakerphone, page 56

Using Call Logs, page 60

Basic Call Handling, page 25

Understanding Touchscreen Features, page 20

Handset light strip Indicates an incoming call or new voice

message.

Touchscreen Shows phone features. Understanding Touchscreen

Accessing Voice Messages, page 65

Features, page 20

Understanding Lines vs. Calls

To avoid confusion about lines and calls, refer to these descriptions:

• Lines—Each corresponds to a directory number or intercom number that others can use to call you. Your phone can support up to eight lines. To see your phone lines, look at the right side of your touchscreen. You have as many lines as you have directory numbers and phone line

icons

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An Overview of Your Phone

• Calls—Each line can support multiple calls. By default, your phone supports four connected calls

per line, but your system administrator can adjust this number according to your needs. Only one call can be active at any time; other calls are automatically placed on hold.

Understanding Line and Call Icons

Your phone displays icons to help you determine the line and call state.

Icon Line or call state Description

On-hook line No call activity on this line.

Off-hook line You are dialing a number or an outgoing call is ringing.

Connected call You are connected to the other party.

Ringing call A call is ringing on one of your lines.

Call on hold You have put the call on hold. See Using Hold and Resume, page 31.

Remote call on hold

Remote-in-use Another phone that shares your line has a connected call. See Using

Reverting call A holding call is reverting to your phone. See Using Hold and

Authenticated call See Making and Receiving Secure Calls, page 51.

Encrypted call See Making and Receiving Secure Calls, page 51.

BLF- monitored line is idle

BLF- monitored line is in-use

BLF- monitored line is ringing (BLF Pickup) (SCCP only)

Line in Do Not Disturb (BLF)

Idle Intercom line The intercom line is not in use. See Placing or Receiving Intercom

Another phone that shares your line has put a call on hold. See Using

Hold and Resume, page 31.

a Shared Line, page 46.

Resume, page 31.

See Using BLF to Determine a Line State, page 41.

See Using BLF to Determine a Line State, page 50.

Calls, page 41.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -19

Icon Line or call state Description

One-way intercom call

Two-way intercom call

The intercom line is sending or receiving one-way audio. See Placing

or Receiving Intercom Calls, page 41.

The recipient pressed the intercom line to activate two-way audio with the caller. See

Placing or Receiving Intercom Calls, page 41.

Understanding Touchscreen Features

This is what your main touchscreen might look like with active calls and several feature menus open.

186429

Primary phone

line

Programmable

button indicators

Softkey labels Each displays a softkey function. Softkey labels are touch-sensitive.

Status line Displays audio mode icons, status information, and prompts.

Displays the phone number (directory number) for your primary phone line.

Programmable buttons can serve as phone line buttons, intercom line buttons, speed-dial buttons, phone service buttons, or phone feature buttons. Icons and labels indicate how these buttons are configured. For an icon reference, see the the front of this guide.

“Phone Screen Icons” section in the Quick Reference Card at

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An Overview of Your Phone

Call activity

area

Phone tab Indicates call activity. Press this tab to return to the call activity area, if needed.

Feature tabs Each indicates an open feature menu. Tabs are touch-sensitive. See

Displays current calls per line, including caller ID, call duration, and call state for the highlighted line (standard view). Items in this area are touch-sensitive.

Understanding Line and Call Icons, page 19, and Viewing Multiple Calls,

See

page 33.

Understanding Feature Buttons and Menus, page 22.

Choosing Touchscreen Items

There are three ways to choose items on your phone’s touchscreen.

To choose a touchscreen item...

By touch Press (or tap) touch-sensitive items on the touchscreen with your fingertip.

By item number Press the corresponding number on your keypad. For example, press 4 to

By scrolling Press the Navigation button to highlight an item. Press a softkey to finish the

Do this...

Use only your fingertip to press the touchscreen, as using any other objects could damage the display. Be aware that pressing a phone number can cause the phone to dial the number.

choose the fourth item in a menu.

action, or tap the item on the touchscreen with your fingertip.

Cleaning and Maintaining the Touchscreen

You can use the Display button to disable and enable the touchscreen. The Display button illuminates to indicate changes in touchscreen status:

Green, steady—Touchscreen is in sleep mode

Green, flashing—Touchscreen is disabled

If you want to... Then...

Disable the touchscreen for cleaning

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -21

Press and hold for more than one second. flashes.

The screen remains disabled for about a minute, unless you enable it.

If you want to... Then...

Enable the touchscreen (after disabling it)

Wake the touchscreen from sleep mode

Caution Use only a soft, dry cloth to wipe the touchscreen. Do not use any liquids or powders on

the phone, as they can contaminate phone components and cause failures.

Press (flashing) and hold for more than one second.

Press the touchscreen or any button, or lift the handset.

After a period of inactivity (determined by your system administrator), the touchscreen enters sleep mode to save power. In this mode, the touchscreen appears blank and

remains lit.

Understanding Feature Buttons and Menus

Press a feature button to open or close a feature menu.

If you want to... Then...

Open or close a feature menu

Press a feature button:

Messages

Services

Help

Directories

Settings

Scroll through a list or menu

Go back one level in a feature menu

Switch between open feature menus

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Press the Navigation button.

Press Exit. Pressing Exit from the top level of a menu closes the menu.

Press a feature tab on your touchscreen. Each feature menu has a corresponding tab. The tab is visible when the feature menu is open.

An Overview of Your Phone

Accessing the Help System on Your Phone

Your phone provides a comprehensive online help system. Help topics appear on the touchscreen.

If you want to... Then...

View the main menu Press on your phone and wait a few seconds for the menu to display.

Main menu topics include:

• About Your Cisco Unified IP Phone—Details about your phone

• How do I...?—Procedures for common phone tasks

• Calling Features—Descriptions and procedures for calling features

Learn about a softkey

or button

Learn about a menu item Press , then quickly press the menu item on the touchscreen. Or, press

Get help using Help Press . After a second or two, press again, or choose Help from

Press , then quickly press a softkey or button.

twice quickly with the menu item highlighted.

the main menu.

Understanding Feature Availability

Depending on your phone system configuration, features included in this Phone Guide might not be available to you or might work differently on your phone. Contact your support desk or system administrator for information about feature operation or availability.

You can access many features either by using a softkey or by pressing a line button. You can configure some features but your system administrator controls most of them.

Here are some details about using softkeys and line buttons to access features:

Feature Softkey Line Button Label and Icon

Call Back CallBack CallBack

Call Forward CFwdALL Forward All

Call Park Park Park

Call PickUp PickUp PickUp

Conference Confrn Conference

Conference List ConfList Conference List

Do Not Disturb DND Do Not Disturb

End Call EndCall End Call

Group Pickup GPickUp Group PickUp

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -23

Feature Softkey Line Button Label and Icon

Hold Hold Hold

Hunt Group HLog Hunt Group

Malicious Call Identification MCID Malicious Call ID

Meet Me Conferencing MeetMe MeetMe

Mobility Mobility Mobility

New Call New Call New Call

Other PickUp OPickUp Other PickUp

Quality Reporting Tool QRT Quality Reporting Tool

Redial Redial Redial

Remote hold Hold Hold (flashing)

Remove Last Conference Party

Tra n sfer Tra n sfer Tra ns f er

Video Mode Command VidMode Video

RmLstC Remove Last Participant

Understanding SIP vs. SCCP

Your phone can be configured to work with one of two signaling protocols: SIP (Session Initiation Protocol) or SCCP (Skinny Call Control Protocol). Your system administrator determines this configuration.

Phone features can vary depending on the protocol. This Phone Guide indicates which features are protocol-specific. To learn which protocol your phone is using, you can ask your system administrator or you can choose

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> Model Information > Call Control Protocol on your phone.

Basic Call Handling

You can perform basic call-handling tasks using a range of features and services. Feature availability can vary; see your system administrator for more information.

Placing a Call—Basic Options

Here are some easy ways to place a call on your Cisco Unified IP Phone.

For more information,

If you want to... Then...

Place a call using the handset Pick up the handset and enter a number. An Overview of Your

Place a call using the speakerphone

Place a call using a headset Press and enter a number. Or, if

Redial a number Press Redial to dial the last number, or

Place a call while another call is active (using the same line)

Dial from a call log 1. Choose > Missed Calls,

Press and enter a number. Using a Handset,

is lit, press New Call and enter a number.

press the Navigation button (with the phone idle) to see your Placed Calls.

1. Press Hold.

2. Press New Call.

3. Enter a number.

Received Calls, or Placed Calls.

2. Press the listing on the touchscreen.

see...

Phone, page 15

Headset, and Speakerphone, page 56

Using a Handset, Headset, and Speakerphone, page 56

Using Call Logs, page 60

Using Hold and Resume, page 31

Using Call Logs, page 60

Tips

• You can dial on-hook, without a dial tone (pre-dial). To pre-dial, enter a number, then go off-hook

by lifting the handset, pressing the number on the touchscreen, or pressing Dial, , or .

• When you pre-dial, your phone tries to anticipate the number you are dialing by displaying

matching numbers (if available) from your Placed Calls log. This is called Auto Dial. To call a number displayed with Auto Dial, press the number, or scroll to it and go off-hook.

• If you make a mistake while dialing, press << to erase digits.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -25

• If parties on a call hear a beep tone, the call might be monitored or recorded. Ask your system

administrator for more information.

Placing a Call—Additional Options

You can place calls using special features and services that might be available on your phone. See your system administrator for more information about these additional options.

If you want to... Then... For more information, see...

Place a call while another call is active (using a different line)

Speed dial a number Do one of the following:

Dial from a corporate directory on your phone

Dial from a corporate directory on your personal computer using

WebDialer

Cisco

Use CallBack to receive notification when a busy or ringing extension is available

See if a line associated with a speed-dial, call record, or directory listing is busy before placing a call to that line

Make a priority (precedence) call (SCCP phones only)

1. Press for a new line. The first call is automatically placed on hold.

2. Enter a number.

• Press (a speed-dial button).

• Use the Abbreviated Dial feature.

• Use the Fast Dial feature.

1. Choose > Corporate

Directory (name can vary).

2. Enter a name and press Search.

3. Highlight a listing and go off-hook.

1. Open a web browser and go to a

WebDialer-enabled corporate directory.

2. Click the number that you want to dial.

1. Press CallBack while listening to the busy tone or ring sound.

2. Hang up. Your phone alerts you when the line is free.

3. Place the call again.

Look for Busy Lamp Field indicators. Using BLF to Determine a

Enter the MLPP access number, then enter a phone number.

Using Hold and Resume, page 31

Speed Dialing, page 43

Using Call Logs, page 60

Using Cisco WebDialer, page 77

Your system administrator

Line State, page 50

Prioritizing Critical Calls, page 52

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Basic Call Handling

If you want to... Then... For more information, see...

Dial from a Personal Address Book (PAB) entry

Place a call using a billing or tracking code (SCCP phones only)

Place a call using your Cisco Extension Mobility profile

Make a call from a cellular phone using Mobile Voice Access

1. Choose > Personal Directory to log in.

2. Choose Personal Address Book and search for a listing.

1. Dial a number.

2. After the tone, enter a client matter

code (CMC) or a forced authorization code (FAC).

1. Obtain your Mobile Voice Access number and end-user PIN from your system administrator.

2. Dial your assigned Mobile Voice access number.

3. Enter your cellular phone number (if requested) and PIN.

4. Press 1 to make a call to an enterprise IP phone.

5. Dial a desktop phone number other than your desktop phone number.

Using Personal Directory on Your Phone, page 63

Your system administrator

Using Cisco Extension Mobility, page 53

Managing Business Calls Using a Single Phone Number, page 54

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -27

If you want to... Then... For more information, see...

Place a call using Fast Dial

Note Before using this option, your

system administrator must configure this feature and assign a service URL to the line button. Contact your system administrator for more information.

Configuring Fast Dials on the Web, page 68 and Using Your Personal Address Book on the Web, page 67

1. Press the Fast Dial line button.

2. Scroll to or press the index number

to find and select an entry.

The system dials the specified number.

Place a call using your PAB

Note Before using this option, your

system administrator must configure this feature and assign a service URL to the line button. Contact your system administrator for more information.

Configuring Fast Dials on the Web, page 68 and Using Your Personal Address Book on the Web, page 67

1. Press the PAB line button.

2. Access the contact and select the

number.

The system dials the specified number.

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Basic Call Handling

Answering a Call

You can answer a call by lifting the handset, or you can use other options if they are available on your phone.

If you want to... Then... For more information, see...

Answer with a headset Press , if unlit. Or, if is lit, press

Answer or (flashing).

Note The ringing line is automatically

selected. Ask your system administrator about options to always select the primary line.

If you are using a wireless headset, refer to the wireless headset documentation.

Answer with the speakerphone

Switch from a connected call to answer a new call

Answer using call waiting Press Answer. Using Hold and Resume,

Send a call to a voice message system

Auto-connect calls Use AutoAnswer. Using AutoAnswer, page 57

Retrieve a parked call on another phone

Use your phone to answer a call ringing elsewhere

Press , Answer, or (flashing).

Note The ringing line is automatically

selected. Ask your system administrator about options to always select the primary line.

Press Answer or, if the call is ringing on a different line, press

Press iDivert. Sending a Call to a Voice

Use Call Park or Directed Call Park. Storing and Retrieving Parked

Use Call Pickup. Picking Up a Redirected Call

(flashing).

Using a Handset, Headset, and Speakerphone, page 56

Using Hold and Resume, page 31

page 31

Message System, page 35

Calls, page 45

on Your Phone, page 44

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -29

If you want to... Then... For more information, see...

Answer a priority call (SCCP phones only)

Answer a call on your cellular phone or other remote destination

Hang up the current call and press Answer.

Set up Mobile Connect and answer your phone.

When you enable Mobile Connect:

Your desktop and remote destinations receive calls simultaneously.

When you answer the call on your desktop phone, the remote destinations stop ringing, are disconnected, and display a missed call message.

When you answer the call on one remote destination, the other remote destinations stop ringing, are disconnected, and a missed call message is shown on the other remote destinations.

Prioritizing Critical Calls, page 52

Managing Business Calls Using a Single Phone Number, page 54

Tip

If parties on a call hear a beep tone, the call might be monitored or recorded. Ask your system administrator for more information.

Ending a Call

To end a call, simply hang up. Here are some more details.

If you want to... Then...

Hang up while using the handset Return the handset to its cradle. Or press EndCall.

Hang up while using a headset Press . Or, to keep headset mode active, press EndCall.

Hang up while using the speakerphone Press or EndCall.

Hang up one call, but preserve another call on the same line

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Press EndCall. If necessary, remove the call from hold first.

Basic Call Handling

Using Hold and Resume

You can hold and resume calls. When you put a call on hold, the Hold icon appears on the right in the call information area and the corresponding line button flashes green. With a shared line, when you place a call on hold, the line button flashes green and the phone displays the hold icon. When another phone places a call on hold, the line button flashes red and the phone displays the remote hold icon.

If the Hold Reversion feature is enabled for your phone, a call that you put on hold reverts back to ringing after a certain period of time. The “reverting” call remains on hold until you resume it or until Hold Reversion times out.

Your phone indicates the presence of a reverting call by:

• Alerting you at intervals with a single ring (or flash or beep, depending on your phone line setting).

• Briefly displaying a “Hold Reversion” message in the status bar at the bottom of the phone screen.

• Displaying the animated Hold Reversion icon next to the caller ID for the held call.

• Displaying a flashing amber line button (depending on the line state).

If you want to... Then...

Put a call on hold 1. Make sure the appropriate call is highlighted.

2. Press Hold.

Remove a call from hold on the current line

Remove a call from hold on a different line

1. Make sure the appropriate call is highlighted.

2. Press Resume.

1. Press the appropriate line button: or (flashing). Doing so might

cause a held call to resume automatically:

• If there is a reverting call on the line, that call will resume.

• If there is more than one reverting call on the line, the oldest

reverting call will resume.

• If a non-reverting held call is the only call on the line, it will

resume.

2. If necessary, scroll to the appropriate call and press Resume.

Tips

• Engaging the Hold feature typically generates music or a beeping tone.

• If you receive an alert for an incoming call and a reverting call at the same time, by default your

phone will shift the focus of the phone screen to display the incoming call. Your system administrator can change this focus priority setting.

• If you use a shared line, Hold Reversion rings only on the phone that put the call on hold, not on the other phones that share the line.

• The duration between Hold Reversion alerts is determined by your system administrator.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -31

Using Mute

With Mute enabled, you can hear other parties on a call but they cannot hear you. You can use Mute with the handset, speakerphone, or a headset.

If you want to... Then...

Toggle Microphone on Press .

Toggle Microphone off Press .

Switching Between Multiple Calls

You can switch between multiple calls on one or more lines. If the call that you want to switch to is not automatically highlighted, press the call appearance on your touchscreen or scroll to it.

If you want to... Then...

Switch between connected calls on one line

Switch between connected calls on different lines

Switch from a connected call to answer a ringing call

1. Make sure the call that you want to switch to is highlighted.

2. Press Resume.

Any active call is placed on hold and the selected call is resumed.

Press for the line that you are switching to.

If a single call is holding on the line, the call automatically resumes. If multiple calls are holding, highlight the appropriate call and press Resume.

Press Answer, or if the call is ringing on a different line, press (flashing). Any active call is placed on hold and the selected call is resumed.

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Basic Call Handling

Switching an In-Progress Call to Another Phone

You can switch in-progress calls between the desktop phone and your cellular phone or other remote destination.

If you want to... Then...

Switch an in-progress call on your desktop phone to a cellular phone

Switch an in-progress call from a cellular phone to your desktop phone

1. Press the Mobility softkey and select Send call to mobile.

2. Answer the in-progress call on your cellular phone.

The desktop phone line button turns red and handset icons and the calling party number appear on the phone display. You cannot use same phone line for any other calls, but if your desk phone supports multiple lines, you can use another line to make or receive calls.

1. Hang up the call on your cellular phone to disconnect the cellular phone, but not the call.

2. Press Resume on your desk phone within 4 seconds and start talking on the desk phone.

Viewing Multiple Calls

Understanding how multiple calls are displayed on your phone can help you organize your call-handling efforts.

In standard viewing mode, your phone displays calls as follows for the highlighted line:

• Calls with the highest precedence and longest duration display at the top of the list.

• Calls of a similar type are grouped together. For example, calls that you have interacted with are

grouped near the top, and calls on hold are grouped last.

You can use these additional methods to view multiple calls on multiple lines:

If you want to... Then...

View calls on another line

Switch to call overview mode

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -33

1. Press .

2. Immediately press the line button .

Press for the highlighted line.

The phone switches to call overview mode, displaying only one call per line. The displayed call is either the active call or the held call with the longest duration.

To return to standard viewing mode, press , then immediately press the line button.

Transferring Calls

Transfer redirects a connected call. The target is the number to which you want to transfer the call.

If you want to... Then...

Transfer a call without talking to the transfer recipient

Talk to the transfer recipient before transferring a call (consult transfer)

Transfer two current calls to each other

transfer) without

(direct staying on the line (SCCP phones only)

Redirect a call to a voice message system

1. From an active call, press Tra n sfe r.

2. Enter the target number.

3. Press Tran s fe r again to complete the transfer or EndCall to cancel.

Note If your phone has on-hook transfer enabled, complete the transfer

by hanging up.

1. From an active call, press Tra n sfe r.

2. Enter the target number.

3. Wait for the transfer recipient to answer.

4. Press Tra nsf e r again to complete the transfer or EndCall to cancel.

Note If your phone has on-hook transfer enabled, complete the transfer

by hanging up.

1. Scroll to highlight any call on the line.

2. Press Select.

3. Repeat this process for the second call.

4. With one of the selected calls highlighted, press DirTrfr. (To

display DirTrfr you might need to press more.)

The two calls connect to each other and drop you from the call.

Note If you want to stay on the line with the callers, use Join instead.

Press iDivert. For more information, see Sending a Call to a Voice

Message System, page 35.

Tips

• If on-hook transfer is enabled on your phone, you can either hang up to complete the call, or press

Trans f er and then hang up.

• If on-hook transfer is not enabled on your phone, hanging up without pressing Tra n sfe r again places the call on hold.

• You cannot use Tr ans f er to redirect a call on hold. Press Resume to remove the call from hold before transferring it.

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Basic Call Handling

Sending a Call to a Voice Message System

You can use iDivert to send an active, ringing, or on-hold call to your voice message system. Depending on the type of call and your phone configuration, you can also use iDivert to send the call to another party's voice message system.

• If the call was originally sent to someone else's phone, iDivert allows you to redirect the call either

to your own voice message system or to the original called party’s voice message system. Your system administrator must make this option available to you.

• If the call was sent to you directly (not transferred or forwarded to you), or if your phone does

not support the option described above, using iDivert redirects the call to your voice message system.

If you want to... Then...

Send an active, ringing, or on-hold call to a voice message system

Press iDivert. One of two things occurs:

• The call is transferred to your voice message system.

• Your phone screen displays a menu that allows you to

choose between your voice message system or the voice message system of the original called party. Choose an option to redirect the call.

Tip

If your phone displays a menu that disappears before you make your selection, you can press iDivert again to re-display the menu. You can also ask your system administrator to configure a longer timeout value.

Forwarding Calls to Another Number

You can use call forwarding features to redirect incoming calls from your phone to another number.

Your system administrator might allow you to choose from two types of call forwarding features:

• Unconditional call forwarding (Call Forward All)—Applies to all calls that you receive.

• Conditional call forwarding (Call Forward No Answer, Call Forward Busy, Call Forward No

Coverage)—Applies to certain calls that you receive, according to conditions.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -35

You can access Call Forward All on your phone; other call forwarding features are accessible only on your Cisco Unified CM User Options web pages. Your system administrator determines which call forwarding features are available to you.

If you want to... Then...

Set up Call Forward All on your primary line

Cancel Call Forward All on your primary line

Verify that Call Forward All is enabled on your primary line

Set up or cancel call forwarding remotely, or for a non-primary line

Press CFwdALL or Forward All and enter a target phone number.

Press CFwdALL or Forward All.

Look for:

• The call forward icon above the primary phone number: .

• The call forward target number in the status line.

1. Log in to your User Options web pages. (See Accessing Your

User Options Web Pages, page 66.)

2. Access your call forwarding settings. (See Controlling Line

Settings on the Web, page 73.)

Note When call forwarding is enabled for any line other than the

primary line, your phone does not provide you with confirmation that calls are being forwarded. Instead, you must confirm your settings in the User Options web pages.

Tips

• Enter the call forward target number exactly as you would dial it from your phone. For example, enter an access code or the area code, if necessary.

• You can forward your calls to a traditional analog phone or to another IP phone, although your system administrator might restrict the call forwarding feature to numbers within your company.

• Call forwarding is phone line specific. If a call reaches you on a line where call forwarding is not enabled, the call will ring as usual.

• Your system administrator can enable a call forward override feature that allows the person receiving your forwarded calls to reach you. With override enabled, a call placed from the target phone to your phone is not forwarded, but rings through.

Using Do Not Disturb

You can use Do Not Disturb (DND) to block incoming calls from ringing your phone. Your system administrator enables DND for your phone.

When DND and Call Forward are both enabled on your phone, calls are forwarded and the caller does not hear a busy tone.

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Basic Call Handling

Your intercom lines still ring when DND is active.

If you want to... Then...

Turn on DND Press DND or Do Not Disturb .

“Do Not Disturb is active” displays on the phone, the DND lights, and the ring tone is turned off.

Turn off DND Press DND or Do Not Disturb .

Customize DND settings 1. Log in to your User Options web pages. See Accessing Your

User Options Web Pages, page 66.

2. From the drop-down menu, choose User Options > Device

3. You can set the following options:

• Do Not Disturb—Turn DND on/off.

• DND Incoming Call Alert—Set the alert to beep

only, flash only, or disable all visible and audible alert notifications.

Making Conference Calls

Your Cisco Unified IP Phone allows you to talk simultaneously with multiple parties in a conference call.

Using Conference Features

You can create a conference in various ways, depending on your needs and the features that are available on your phone.

• Conference—Allows you to create a standard (ad hoc) conference by calling each participant. Use

the Confrn softkey or the Conference button. Conference is available on most phones.

• Join—Allows you to create a standard (ad hoc) conference by combining existing calls. Use the

Join softkey or button. Join is available on SCCP phones only.

• cBarge—Allows you to create a standard (ad hoc) conference by adding yourself to a call on a

shared line. Press a line button or use the cBarge softkey or button. cBarge is only available on phones that use shared lines.

• Meet-Me—Allows you to create or join a conference by calling a conference number. Use the

MeetMe softkey or button.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -37

Using Conference

Conference allows you to call each participant. Conference is available on most phones.

If you want to... Then...

Create a conference 1. From a connected call, press Confrn or Conference. (You may

need to press the more softkey to see Confrn.)

2. Enter the participant’s phone number.

3. Wait for the call to connect.

4. Press Confrn or Conference again to add the participant to your

call.

5. Repeat to add additional participants.

Add new participants to an existing conference

See a list of participants or remove participants

Repeat the steps listed above.

Your system administrator determines whether non-initiators of a conference can add or remove participants.

See Viewing or Removing Conference Participants, page 41.

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Basic Call Handling

Using Join

(SCCP phones only)

Join allows you to combine two or more existing calls to create a conference in which you are a participant.

If you want to... Then...

Create a conference by joining together existing calls that are on a single phone line

Create a conference by joining together existing calls that are on multiple phone lines

Join together two existing conferences

See a list of participants or remove participants

1. From an active call, highlight another call that you want to include in the conference and press Select.

Selected calls display this icon .

2. Repeat this step for each call that you want to add.

3. Press Join. (You may need to press the more softkey to see Join.)

1. From an active call, press Join. (You may need to press the more

softkey to see Join.)

2. Press the green flashing line button for the call(s) that you want to include in the conference.

One of the following occurs:

• The calls are joined.

• A window opens on your phone screen prompting you to select

the call(s) that you want to join. Highlight the call(s) and press Select, then press Join to complete the action.

Note If your phone does not support Join for calls on multiple lines,

transfer the calls to a single line before using Join.

Use the Join or DirTrfr softkeys.

Check with your system administrator to see if this feature is available to you.

See Viewing or Removing Conference Participants, page 41.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -39

Using cBarge

You can create a conference by using cBarge to add yourself to a call on a shared line.

If you want to... Then...

Create a conference by barging a call on a shared line

See a list of participants or remove participants

Press the line button for the shared line.

In some cases, you must highlight the call and press cBarge to complete the action.

See Using Barge to Add Yourself to a Shared-Line Call, page 47 for more information.

See Viewing or Removing Conference Participants, page 41.

Using Meet-Me

Meet-Me conferencing allows you to start or join a conference by calling the conference number.

If you want to... Then...

Start a Meet-Me conference 1. Obtain a Meet-Me phone number from your system administrator.

2. Distribute the number to participants.

3. When you are ready to start the meeting, go off-hook to get a dial

tone, then press MeetMe.

4. Dial the Meet-Me conference number.

Participants can now join the conference by dialing in.

Note Participants hear a busy tone if they call the conference before the

initiator has joined. In this case, participants must call back.

Join a Meet-Me conference Dial the Meet-Me conference number (provided by the conference

initiator).

Note You will hear a busy tone if you call the conference before the

initiator has joined. In this case, try your call again.

End a Meet-Me conference All participants must hang up.

The conference does not automatically end when the conference initiator disconnects.

Tip

If you call a secure Meet-Me conference number from a non-secure phone, your phone displays the message, “Device Not Authorized.” For more information, see

page 51.

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Making and Receiving Secure Calls,

Basic Call Handling

Viewing or Removing Conference Participants

During a standard (ad hoc) conference, you can view a list of participants and remove participants.

View a list of conference participants

Get an updated list of conference participants

See who initiated the conference

Remove any conference participant

Drop the last participant added to the conference

Verify that a conference call is secure

Verify that a participant is calling from a secure phone

Add more participants See Using Conference, page 38.

Press ConfList or Conference List.

Participants are listed in the order in which they join the conference with the most recent additions at the top.

While viewing the conference list, press Update.

While viewing the conference list, locate the participant listed at the bottom of the list with an asterisk (*) next to the name.

While viewing the conference list, highlight the participant’s name and press Remove.

While viewing the conference list, press RMLstC or Remove Last Participant.

Look for the or icon after “Conference” on the phone screen.

Look for the or icon beside the participant’s name on the phone screen.

Placing or Receiving Intercom Calls

You can place an intercom call to a target phone that auto-answers the call in speakerphone mode with mute activated. The one-way intercom call allows you to deliver a short message to the recipient. If the recipient’s handset or headset is in use, the audio is sent to the device in use. Any current call activity that your recipient is engaged in continues simultaneously.

The target destination receives an intercom-alert tone and can then choose to:

• Listen to the caller with microphone muted (you can hear the caller, but the caller cannot hear you).

• End the intercom call by pressing the EndCall softkey with the intercom call in focus. Do this if you do not want to hear the message.

• Talk to the caller by pressing the active intercom button and using either the handset, headset or speaker. The intercom call becomes a two-way connection so that you can talk with the caller.

When using the intercom feature, be aware of the following:

• From an intercom line, you can only dial other intercom lines.

• You can use only one intercom line at a time.

• When your active call is being monitored or recorded, you cannot receive or place intercom calls.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -41

• You cannot place an intercom call on hold.

Note If you log into your desk phone every day using your Extension Mobility profile, make sure

that your system administrator configures your Extension Mobility profile to include the intercom feature.

If you want to... Then...

Place an intercom call to a preconfigured intercom target

Place an intercom call to any intercom number

Receive an intercom call When you hear the intercom-alert tone, handle the call in one of

Press (intercom target line) and, after you hear the intercom-alert tone, begin speaking.

Press (intercom line). Enter the intercom target number or press a speed-dial number for your target. After you hear the intercom-alert tone, begin speaking.

these ways:

• Listen to the message in one-way audio.

• Talk to the caller by pressing (active intercom line).

• Press End Call with the intercom call in focus.

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Advanced Call Handling

Advanced call-handling tasks involve special features that your system administrator might configure for your phone depending on your call-handling needs and work environment.

Speed Dialing

Speed dialing allows you to enter an index number, press a button, or select a phone screen item to place a call. Depending on configuration, your phone can support several speed-dial features:

• Speed-dial buttons

• Abbreviated Dialing

• Fast Dials

Note • To set up speed-dial buttons and Abbreviated Dial, you must access your User Options

web pages. See

• To set up Fast Dials, you must access the Personal Directory feature. See Using Personal

Directory on Your Phone, page 63.

• Alternately, your system administrator can configure speed-dial features for you.

Accessing Your User Options Web Pages, page 66.

If you want to... Then...

Use speed-dial buttons

Use Abbreviated Dial

Use Fast Dial 1. Create a Personal Address Book entry and assign a Fast Dials code. See Using

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -43

1. Set up speed-dial buttons. See the Setting Up Speed Dials on the Web,

page 69.

2. To place a call, press (a speed-dial button).

Note If your phone supports the Busy Lamp Field (BLF) speed-dial feature, you can

see if the speed-dial number is busy before dialing. See Using BLF to

Determine a Line State, page 50.

1. Set up Abbreviated Dialing codes. See Setting Up Speed Dials on the Web,

page 69.

2. To place a call, enter the Abbreviated Dialing code and press AbbrDial.

Personal Directory on the Web, page 67.

2. To place a call, access the Fast Dial service on your phone. See Using Personal

Directory on Your Phone, page 63.

Picking Up a Redirected Call on Your Phone

Call PickUp allows you to answer a call that is ringing on a coworker’s phone by redirecting the call to your phone. You might use Call PickUp if you share call-handling with coworkers.

If you want to... Then...

Answer a call that is ringing on another extension within your call pickup group

Answer a call that is ringing on another extension outside of your group

Answer a call that is ringing on another extension in your group or in an associated group

1. Do one of the following:

–

If the PickUp softkey or button is available, press it.

–

If the PickUp softkey or button is not available, go off-hook to display the PickUp softkey, then press it.

If your phone supports auto-pickup, you are now connected to the call.

2. If the call rings, press Answer to connect to the call.

1. Do one of the following:

–

If the GPickUp softkey or Group PickUp button is available, press it.

–

If the GPickUp softkey or Group PickUp button is not available, go off-hook to display the GPickUp softkey, then press it.

2. Enter the group pickup number.

If your phone supports auto-pickup, you are now connected to the call.

3. If the call rings, press Answer to connect to the call.

1. Do one of the following:

–

If the OPickUp softkey or Other PickUp button is available, press it.

–

If the OPickUp softkey or Other PickUp button is not available, go off-hook to display the OPickUp softkey, then press it.

If your phone supports auto-pickup, you are now connected to the call.

2. If the call rings, press Answer to connect to the call.

Tips

• Depending on how your phone is configured, you might receive an audio and/or visual alert about a call to your pickup group.

• Pressing PickUp, GPickUp, or Group PickUp connects you to the call that has been ringing for the longest time.

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Advanced Call Handling

• Pressing OPickUp or Other PickUp connects you to the call in the pickup group with the highest

priority.

• If you have multiple lines and want to pick up the call on a non-primary line, first press for

the desired line, then press a Call PickUp softkey or button.

• If you use the BLF Pickup feature on your phone, see “Using BLF to Determine a Line State”

section on page 50.

Storing and Retrieving Parked Calls

You can park a call when you want to store the call so that you or someone else can retrieve it from another phone in the Cisco Unified Communications Manager system (for example, a phone at a co-worker’s desk or in a conference room). You can park a call by using these methods:

• Call Park—Use the Park softkey to store the call. Your phone displays the call park number where

the system stored your call. You must record this number and then use the same number to retrieve the call.

• Directed Call Park—Use the Tra ns f er softkey to direct the call to an available directed call park

number that you dial or speed dial. To retrieve the call from a directed call park number, dial the park retrieval prefix, then dial or speed dial the same directed call park number. You can use a Directed Call Park button to speed-dial the directed call park number and to monitor whether a directed call park number is occupied or available.

If you want to... Then...

Store an active call using Call Park

Retrieve a parked call Enter the call park number from any Cisco Unified IP Phone in your

Direct and store an active call at a directed call park number

Retrieve a parked call from a directed call park number

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -45

1. During a call, press Park. (You may need to press the more softkey to

see Park.)

2. Note the call park number displayed on your phone screen.

3. Hang up.

network to connect to the call.

1. During a call, press Tra n sfe r.

2. Press Directed Call Park with the park-unoccupied icon to

speed dial the directed call park number.

A Directed Call Park (blinking) with park-occupied icon indicates the directed call park number is not available.

3. Press Tran s fer again to finish storing the call.

From any Cisco Unified IP Phone in your network, enter the park retrieval prefix and dial the directed call park number. Or after entering the park retrieval prefix, press the

(blinking) with to connect to the call.

Tips

• You have a limited time to retrieve a parked call before it reverts to ringing at the original number. See your system administrator for details.

• Your system administrator can assign Directed Call Park buttons to available line buttons on your Cisco Unified IP Phone 7970 or 7971 or on your Cisco Unified IP Phone 7914 Expansion Module.

• You can dial directed call park numbers if you do not have Directed Call Park buttons on your phone. However, you will not be able to see the status of the directed call park number.

Logging Out of Hunt Groups

If your organization receives a large number of incoming calls, you might be a member of a hunt group. A hunt group includes a series of directory numbers that share the incoming call load. When the first directory number in the hunt group is busy, the system hunts for the next available directory number in the group and directs the call to that phone.

When you are away from your phone, you can prevent hunt group calls from ringing your phone by logging out of hunt groups.

If you want to... Then...

Log out of hunt groups to temporarily block hunt group calls

Press HLog or Hunt Group. Your phone screen displays, “Logged

out of Hunt Group.”

Press HLog or Hunt Group. When logged in, the Hunt Group

button is lit.

Tip

Logging out of hunt groups does not prevent non-hunt group calls from ringing your phone.

Using a Shared Line

Your system administrator might ask you to use a shared line if you:

• Have multiple phones and want one phone number

• Share call-handling tasks with coworkers

• Handle calls on behalf of a manager

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Advanced Call Handling

Understanding Shared Lines

Remote-in-Use Icon

The remote-in-use icon appears when another phone that shares your line has a connected call. You can place and receive calls as usual on the shared line, even when the remote-in-use icon appears.

Sharing Call Information and Barging

Phones that share a line each display information about calls that are placed and received on the shared line. This information might include caller ID and call duration. (See the exceptions.)

When call information is visible in this way, you and coworkers who share a line can add yourselves to calls using either Barge or cBarge. See

Privacy

If you do not want coworkers who share your line to see information about your calls, enable the Privacy feature. Doing so also prevents coworkers from barging your calls. See Preventing Others from Viewing

or Barging a Shared-Line Call, page 49.

Note The maximum number of calls that a shared line supports can vary by phone.

Using Barge to Add Yourself to a Shared-Line Call, page 47.

Privacy section for

Using Barge to Add Yourself to a Shared-Line Call

You can use barge features (cBarge or Barge) to add yourself to calls on your shared line. (Calls must be non-private calls. See

Understanding Barge Features

Barge features include cBarge and single-button or multi-touch Barge.

cBarge and Barge

Depending on how your phone is configured, you can add yourself to a call on a shared line using either cBarge or Barge:

• cBarge converts the call into a standard conference, allowing you to add new participants. (See

Making Conference Calls, page 37 for information about standard conferences.)

• Barge allows you to add yourself to the call but does not convert the call into a conference or allow

you to add new participants.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -47

Using a Shared Line, page 46.)

Single-button and Multi-touch Barge

Your system administrator determines whether the barge feature on your phone (cBarge or Barge) operates as a single-button or multi-touch feature.

• Single button barge allows you to press a line button to barge a call (SCCP phones only).

• Multi-touch barge allows you to view call information before barging.

Using Barge Features

The table below describes how to use barge features (cBarge or Barge) to add yourself to a call on a shared line.

If you want to... Then...

See if the shared line is in use

Add yourself to a call on a shared line

View conference participants (if you used cBarge)

Look for the shared line in use icon next to a red line button .

Press the red line button for the shared line.

One of the following occurs:

• You are added to the call.

• A window opens on your phone screen prompting you to select the call

that you want to barge. Press Barge or cBarge to complete the action. (You may need to press the more softkey to display Barge or cBarge.)

See Viewing or Removing Conference Participants, page 41.

Tips

• When you barge a call, other parties might hear a beep tone announcing your presence. With cBarge, other parties hear a brief audio interruption and the phone screen changes to display conference details.

• If a phone that is using the shared line has Privacy enabled, call information and barge softkeys will not appear on the other phones that share the line.

• If a phone that is using the shared line has Privacy disabled and it is configured with Private Line Automated Ringdown (PLAR), the barge and cBarge features will still be available.

• You will be disconnected from a call that you have joined using Barge if the call is put on hold, transferred, or turned into a conference call.

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Advanced Call Handling

Preventing Others from Viewing or Barging a Shared-Line Call

If you share a phone line, you can use the Privacy feature to prevent others who share the line from viewing or barging (adding themselves to) your calls.

If you want to... Then...

Prevent others from viewing or barging calls on a shared line

Allow others to view or barge calls on a shared line

Tips

• If the phone that shares your line has Privacy enabled, you can make and receive calls using the

shared line as usual.

• The Privacy feature applies to all shared lines on your phone. Consequently, if you have multiple

shared lines and Privacy is enabled, coworkers cannot view or barge calls on any of your shared lines.

• If a phone that is using the shared line has Privacy disabled and it is configured with Private Line

Automated Ringdown (PLAR), the barge and cBarge features will still be available.

• You will be disconnected from a call that you have joined using Barge if the call is put on hold,

transferred, or turned into a conference call.

1. Press Private .

2. To verify that Privacy is on, look for the feature-enabled

icon

1. Press Private .

2. To verify that Privacy is off, look for the feature-disabled

icon

next to an amber line button .

next to an unlit line button .

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -49

Using BLF to Determine a Line State

Busy Lamp Field features (BLF) allow you to view the state of a phone line that is associated with a speed-dial button, call log, or directory listing on your phone. If you use BLF Pickup, you can answer a ringing call for the line that you are monitoring. Your system administrator determines which BLF features are configured for your phone.

If you want to... Then...

See the state of a line listed in a call log or directory

Look for one of these indicators next to the line number:

Line is in-use.

Line is idle.

Line is in Do Not Disturb state.

BLF indicator unavailable for this line.

See the state of a speed-dial line

Use BLF Pickup to answer a call ringing on a coworker’s phone

Look for one of these indicators next to the line number:

+ Line is in-use.

+ Line is idle.

+ Line is in Do Not Disturb state.

BLF indicator unavailable for this line.

Press the BLF Pickup button while the line is ringing.

The call is redirected to the next available line on your phone. (If you want to specify a line, first press a line button, then press the BLF button.)

If your phone supports auto-pickup, the call connects automatically. Otherwise, the call rings on your phone for you to answer.

Note If you press the BLF Pickup button when the monitored line is not

ringing, your phone will speed dial the line number.

Tips

• Your phone might play an audible indicator to alert you when a call is ringing on the monitored line (BLF Pickup only).

• BLF Pickup answers the oldest ringing call first (if the line that you are monitoring has more than one ringing call).

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Advanced Call Handling

Making and Receiving Secure Calls

Depending on how your system administrator has configured your phone system, your phone might support making and receiving secure calls.

Your phone can support these types of calls:

• Authenticated call—The identities of all phones participating in the call have been verified.

• Encrypted call—The phone is receiving and transmitting encrypted audio (your conversation)

within the Cisco IP network. Encrypted calls are also authenticated.

• Non-secure call—At least one of the participating phones or the connection does not support these

security features, or the phones cannot be verified.

If you want to... Then...

Check the security level of a call or conference

Look for a security icon in the top right corner of the call activity area, next to the call duration timer:

Authenticated call or conference

Encrypted call or conference

Non-secure call or conference

Determine if secure calls can be made in your company

Note There are interactions, restrictions, and limitations that affect how security features work on

your phone. For more information, ask your system administrator.

Contact your system administrator.

Tracing Suspicious Calls

(SCCP phones only)

If you are receiving suspicious or malicious calls, your system administrator can add the Malicious Call Identification (MCID) feature to your phone. This feature enables you to identify an active call as suspicious, which initiates a series of automated tracking and notification messages.

If you want to... Then...

Notify your system administrator about a suspicious or harassing call

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -51

Press MCID or Malicious Call ID.

Your phone plays a tone and displays the message, “MCID successful.”

Prioritizing Critical Calls

(SCCP phones only)

In some specialized environments, such as military or government offices, you might need to make and receive urgent or critical calls. If you have the need for this specialized call handling, your system administrator can add Multilevel Precedence and Preemption (MLPP) to your phone.

Keep these terms in mind:

• Precedence indicates the priority associated with a call.

• Preemption is the process of ending an existing, lower priority call while accepting a higher

priority call that is sent to your phone.

If you... Then...

Want to choose a priority (precedence) level for an outgoing call

Want to make a priority (precedence) call

Hear a special ring (faster than usual) or special call waiting tone

Want to view priority level of a call Look for an MLPP icon on your phone screen:

Contact your system administrator for a list of corresponding precedence numbers for calls.

Enter the MLPP access number (provided by your system administrator) followed by the phone number.

You are receiving a priority (precedence) call. An MLPP icon on your phone screen indicates the priority level of the call.

Priority call

Medium priority (immediate) call

High priority (flash) call

Highest priority (flash override) or Executive Override call

Higher priority calls are displayed at the top of your call list. If you do not see an MLPP icon, the priority level of the call is normal (routine).

Hear a continuous tone interrupting your call

You or the other party are receiving a call that must preempt the current call. Hang up immediately to allow the higher priority call to ring through.

Tips

• When you make or receive an MLPP-enabled call, you will hear special ring tones and call waiting tones that differ from the standard tones.

• If you enter an invalid MLPP access number, a verbal announcement will alert you of the error.

• An MLPP-enabled call retains its priority and preemptive status when you:

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Advanced Call Handling

–

Put the call on hold

–

Transfer the call

–

Add the call to a three-way conference

–

Answer the call using PickUp

• MLPP overrides the Do Not Disturb (DND) feature.

Using Cisco Extension Mobility

Cisco Extension Mobility (EM) allows you to temporarily configure a Cisco Unified IP Phone as your own. Once you log in to EM, the phone adopts your user profile, including your phone lines, features, established services, and web-based settings. Your system administrator must configure EM for you.

If you want to... Then...

2. Enter your user ID and PIN (provided by your system administrator).

3. If prompted, select a device profile.

Log out of EM 1. Choose > EM Service (name can vary).

2. When prompted to log out, press Ye s.

Tips

• EM automatically logs you out after a certain amount of time. Your system administrators

establishes this time limit.

• Changes that you make to your EM profile from your User Options web pages take effect

immediately if you are logged in to EM on the phone; otherwise, changes take effect the next time you log in.

• Changes that you make to the phone from your User Options web pages take effect immediately

if you are logged out of EM; otherwise, changes take effect after you log out.

• Local settings controlled by the phone are not maintained in your EM profile.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -53

Managing Business Calls Using a Single Phone Number

With Mobile Connect and Mobile Voice Access installed, you can use your cellular phone to handle calls associated with your desktop phone number. A smartphone is a mobile phone with personal computer capabilities such as web browsing, email, address book, and calendar.

If you want to... Then...

Configure Mobile Connect Use the User Options web pages to set up remote destinations and

create access lists to allow or block calls from specific phone numbers from being passed to the remote destinations. See

and Access Lists for Mobile Connect, page 75.

Answer a call using your cellular phone

Switch an in-progress call between your desk phone and cellular phone

Put a call that has been picked up on a smartphone on hold

Transfer a call that has been picked up on a smartphone to another number

Initiate a conference call on a call that has been picked up on a smartphone

Connect to Mobile Voice Access

See Answering a Call, page 29.

See Switching an In-Progress Call to Another Phone, page 33.

1. Press the Enterprise Hold (name may vary) softkey on the smartphone.

The other party is placed on hold.

2. On your smartphone, press the Resume (name may vary) softkey on the smartphone. See

Phone, page 33.

1. Press the Enterprise Transfer (name may vary) softkey on the smartphone.

2. Dial your enterprise access code for transferring calls to initiate a new call. The other party is placed on hold.

3. Press the Enterprise Transfer softkey to complete the call transfer.

1. Press the Enterprise Conference (name may vary) softkey on the

smartphone.

2. Dial your enterprise access code for conferencing to initiate a new call. The other party is placed on hold.

3. Press the Enterprise Conference softkey to complete the conference set-up and include both callers in the conference.

1. From any phone, dial your assigned Mobile Voice Access number.

2. Enter the number you are calling from, if prompted, and your PIN.

Switching an In-Progress Call to Another

Setting Up Phones

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If you want to... Then...

Turn on Mobile Connect from your cellular phone

1. Dial your assigned Mobile Voice access number.

2. Enter your cellular phone number (if requested) and PIN.

3. Press 2 to enable Mobile Connect.

4. Choose whether to turn Mobile Connect on for all configured

phones or just one:

–

Make a call from your

See Placing a Call—Additional Options, page 26.

cellular phone

Turn off Mobile Connect from your cellular phone

1. Dial your assigned Mobile Voice access number.

2. Enter your cellular phone number (if requested) and PIN.

3. Press 3 to disable Mobile Connect.

4. Choose whether to turn Mobile Connect off for all configured

phones or just one:

–

Advanced Call Handling

All phones—Enter 2.

One phone—Enter 1 and enter the number you want to add as a remote destination, followed by #.

All phones—Enter 2.

One phone—Enter 1 and enter the number you want to remove as a remote destination, followed by #.

Tips

• When calling Mobile Voice Access, you need to enter the number you are call from in addition to the PIN if any of the following are true:

–

The number you are calling from is not one of your remote destinations.

–

The number is blocked by you or your carrier (shown as “Unknown Number”).

–

The number is not accurately matched in the Cisco Unified Communications Manager database; for example, if your number is 510-666-9999, but it is listed as 666-9999 in the database, or your number is 408-999-6666, but it is entered as 1-408-999-6666 in the database.

• If you incorrectly enter any requested information (such as cellular phone number or PIN) three times in a row, the Mobile Voice Access call disconnects, and you are locked out for a period of time. Contact your system administrator if you need assistance.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -55

Using a Handset, Headset, and Speakerphone

You can use your phone with a handset, headset, or speakerphone.

If you want to... Then...

Use the handset Lift it to go off-hook; replace it to go on-hook.

The ringing line is automatically selected. Ask your system administrator about options to always select the primary line.

Use a headset Press to toggle headset mode on and off. You can use a headset

with all of the controls on your phone, including and

If you use AutoAnswer, see Using AutoAnswer, page 57.

If you use a headset that supports wideband, you might experience improved audio sensitivity if you enable the wideband setting on your phone (this setting is disabled by default). To access the setting, choose Wideband Headset. If the Wideband Headset setting shows as dimmed, then this setting is not user controllable.

Check with your system administrator to be sure your phone system is configured to use wideband. If the system is not configured for wideband, you may not detect any additional audio sensitivity even when using a wideband headset. To learn more about your headset, refer to the headset documentation or ask your system administrator for assistance.

Use the speakerphone Press to toggle speakerphone mode on or off.

Many of the actions you can take to dial a number or answer a call will automatically trigger speakerphone mode, assuming that the handset is in its cradle and

Switch to the speakerphone or a headset (from the handset) during a call

Press or , then hang up the handset.

> User Preferences > Audio Preferences >

is not lit.

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Using a Handset, Headset, and Speakerphone

If you want to... Then...

Switch to the handset (from the speakerphone or headset) during a call

Adjust the volume level for a call

Lift the handset (without pushing any buttons).

Press during a call or after invoking a dial tone.

This action adjusts the volume for the handset, speakerphone, or headset, depending on which device is in use.

Press Save to preserve the volume level for future calls.

Obtaining a Headset

Your phone supports four- or six-wire headset jacks. For information about purchasing headsets, see

Headset Information, page 14.

Using AutoAnswer

When AutoAnswer is enabled, your phone answers incoming calls automatically after a few rings. Your system administrator configures AutoAnswer to use either the speakerphone or a headset. You might use AutoAnswer if you receive a high volume of incoming calls.

If you... Then...

Use AutoAnswer with a headset

Use AutoAnswer with the speakerphone

Keep headset mode active (in other words, keep illuminated), even when you are not on a call.

To keep headset mode active, do the following:

• Press EndCall to hang up.

• Press New Call or Dial to place new calls.

If your phone is set up to use AutoAnswer in headset mode, calls are automatically answered only if normally and you must manually answer them.

Keep the handset in the cradle and headset mode inactive ( unlit).

Otherwise, calls ring normally and you must manually answer them.

is illuminated. Otherwise, calls ring

Tip

AutoAnswer is disabled when the Do Not Disturb feature is active.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -57

Changing Phone Settings

You can personalize your Cisco Unified IP Phone by adjusting the ring tone, background image, and other settings.

Customizing Rings and Message Indicators

You can customize how your phone indicates an incoming call and a new voice mail message. You can also adjust the ringer volume for your phone.

If you want to... Then...

Change the ring tone per line

Change the way the audible voice message indicator sounds on your phone

Adjust the volume level for the phone ringer

Change the way that the voice message light on your handset works

1. Choose > User Preferences > Rings.

2. Choose a phone line or the default ring setting.

3. Choose a ring tone to play a sample of it.

4. Press Select and Save to set the ring tone, or press Cancel.

1. Log in to your Cisco Unified CM User Options web pages. (See

Accessing Your User Options Web Pages, page 66.)

2. Access your message indicator settings. (See Controlling Line

Settings on the Web, page 73.)

Press while the handset is in the cradle and the headset and speakerphone buttons are off. The new ringer volume is saved automatically.

1. Log in to your User Options web pages. (See Accessing Your User

Options Web Pages, page 66.)

2. Access your message indicator settings. (See Controlling Line

Settings on the Web, page 73.)

Note Typically, the default system policy is to indicate a new voice

message by displaying a steady light on the handset light strip.

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Customizing the Touchscreen

You can adjust the characteristics of the touchscreen.

If you want to... Then...

Change the touchscreen brightness

Adjust the touchscreen to accommodate your viewing angle

Change the background image

Enable or disable the touchscreen

Change the language on your touchscreen

Change the line text label

Adjust contrast for your Cisco Unified IP Phone Expansion Module 7914 (SCCP phones with Expansion Modules only)

Turn off illumination of the touchscreen

1. Choose > User Preferences > Brightness.

2. To make adjustments, press Up, Down or .

3. Press Save, or press Cancel.

1. Choose > User Preferences > Viewing Angle.

2. To make adjustments, press Up, Down or .

3. Press Save, or press Cancel.

1. Choose > User Preferences > Background Images.

2. Scroll through available images and press Select to choose an image.

3. Press Preview to see a larger view of the background image.

4. Press Exit to return to the selection menu.

5. Press Save to accept the new image, or press Cancel.

See Cleaning and Maintaining the Touchscreen, page 21.

1. Log in to your User Options web pages. (See Accessing Your User

Options Web Pages, page 66.)

2. Access your user settings. (See Controlling User Settings on the Web,

page 72.)

1. Log in to your User Options web pages. (See Accessing Your User

Options Web Pages, page 66.)

2. Access your line label settings. (See Controlling Line Settings on the

Web, page 73.)

1. Choose > User Preferences > Contrast.

2. To make adjustments, press Up, Down or .

3. Press Save, or press Cancel.

Contact your system administrator to see if this optional feature is available to you. This feature allows you to turn off touchscreen illumination for a pre-determined time (as set by your system administrator).

Changing Phone Settings

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -59

Using Call Logs and Directories

This section describes how you can use call logs and directories. To access both features, use the Directories button

Using Call Logs

Your phone maintains call logs. Call logs contain records of your missed, placed, and received calls. Your phone administrator determines whether missed calls are logged in your missed calls directory for a given line appearance on your phone.

If you want to... Then...

View your call logs Choose > Missed Calls, Placed Calls, or Received Calls. Each stores up

Display details for a single call record

Erase all call records in all logs

Erase all call records in a single log

Erase a single call record

Dial from a call log (while not on another call)

to 100 records.

1. Choose > Missed Calls, Placed Calls, or Received Calls.

2. Highlight a call record.

3. Press Details. Doing so displays information such as called number, calling

number, time of day, and call duration (for placed and received calls only).

Press , then press Clear.

1. Choose > Missed Calls, Placed Calls, or Received Calls.

2. Highlight a call record.

3. Press Clear. (You may need to press the more softkey to display Clear.)

1. Choose > Missed Calls, Placed Calls, or Received Calls.

2. Highlight a call record.

3. Press Delete.

1. Choose > Missed Calls, Placed Calls, or Received Calls.

2. Highlight a call record.

Note If the Details softkey appears, the call is the primary entry of a multiparty

call. See the

Tip section below.

3. If you need to edit the displayed number, press EditDial followed by << or >>. To delete the number, press EditDial followed by Delete. (You may need to press the more softkey to display Delete.)

4. Go off-hook to place the call.

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If you want to... Then...

Dial from a call log (while connected to another call)

1. Choose > Missed Calls, Placed Calls, or Received Calls.

2. Highlight a call record.

Note If the Details softkey appears, the call is the primary entry of a multiparty

3. If you need to edit the displayed number, press EditDial followed by << or

>>. To delete the number, press EditDial followed by Delete. (You may need to press the more softkey to display Delete.)

4. Press Dial.

5. Choose a menu item to handle the original call:

–

See if the line in the call log is busy

Look for Busy Lamp Field indicators. See Using BLF to Determine a Line State,

page 50.

before placing a call to that line

Place a call from a URL entry in a call log (SIP phones only)

1. Choose > Missed Calls, Placed Calls, or Received Calls.

2. Highlight the URL entry that you want to dial.

3. If you need to edit the entry, press EditDial.

4. The icon appears to indicate that you can begin editing characters in

the URL entry.

5. Press Dial.

Using Call Logs and Directories

call. See the

Tip section below.

Hold—Puts the first call on hold and dials the second.

Trans fer —Transfers the first party to the second and drops you from the call. (Press Tran sf er again after dialing to complete the action.)

Conference—Creates a conference call with all parties, including you.

(Press Confrn or Conference again after dialing to complete the action.)

EndCall—Disconnects the first call and dials the second.

Tip

(SCCP phones only)

To view the complete call record of a multiparty call (for example, of call that has been forwarded or transferred to you), highlight the call record and press Details. The Details record shows two entries for each missed or received multiparty call. The entries are listed in reverse chronological order:

• The first logged entry is the name/number of the last completed call of a multiparty call received on your phone.

• The second logged entry is the name/number of the first completed call of a multiparty call received on your phone.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -61

Directory Dialing

Depending on configuration, your phone can provide corporate and personal directory features:

• Corporate Directory—Corporate contacts that you can access on your phone. Your system administrator sets up and maintains your Corporate Directory.

• Personal Directory—If available, personal contacts and associated speed-dial codes that you can configure and access from your phone and Cisco Unified CM User Options web pages. Personal Directory is comprised of Personal Address Book (PAB) and Fast Dials:

–

PAB is a directory of your personal contacts.

–

Fast Dials allows you to assign codes to PAB entries for quick dialing.

Using Corporate Directory on Your Phone

You can use a corporate directory to place calls to coworkers.

If you want to... Then...

Dial from a corporate directory (while not on another call)

Dial from a corporate directory (while on another call)

See if the phone line in the directory is busy

1. Choose > Corporate Directory (exact name can vary).

2. User your keypad to enter a full or partial name and press Search.

3. To dial, press the listing, or scroll to the listing and go off-hook.

1. Choose > Corporate Directory (exact name can vary).

2. User your keypad to enter a full or partial name and press Search.

3. Scroll to a listing and press Dial.

4. Choose a menu item to handle the original call:

–

Hold—Puts the first call on hold and dials the second.

–

Trans fer —Transfers the first party to the second and drops you from the call. (Press Tran s fer again after dialing to complete the action.)

–

Conference—Creates a conference call with all parties, including you. (Press Confrn or Conference again after dialing to complete the action.)

–

EndCall—Disconnects the first call and dials the second.

Look for Busy Lamp Field (BLF) indicators. See Using BLF to Determine a

Line State, page 50.

Tip

Use the numbers on your keypad to enter characters on your phone screen. Use the Navigation button on your phone to move between input fields.

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Using Call Logs and Directories

Using Personal Directory on Your Phone

The Personal Directory feature set contains your Personal Address Book (PAB) and Fast Dials. This section describes how to set up and use Personal Directory on your phone. Alternately, see the

Personal Directory on the Web, page 67.

If you want to... Then...

Access Personal Directory (for PAB and Fast Dial codes)

Search for a PAB entry

Dial from PAB entry 1. Search for a listing.

Delete a PAB entry 1. Search for a listing.

Edit a PAB entry 1. Search for a listing.

Add a new PAB entry 1. Access Personal Directory, then choose Personal Address Book.

1. Choose > Personal Directory (exact name can vary).

2. Enter your Cisco Unified Communications Manager user ID and PIN,

then press Submit.

1. Access Personal Directory, then choose Personal Address Book.

2. Enter search criteria and press Submit.

3. You can choose Previous or Next to move through listings.

4. Highlight the PAB listing that you want and press Select.

2. Highlight the listing and press Select.

3. Press Dial. (You may need to press the more softkey to see Dial.)

4. Enter the participant’s phone number.

5. Highlight the number that you want to dial and press OK.

6. Press OK again to dial the number.

2. Highlight the listing and press Select.

3. Press Delete.

4. Choose OK to confirm the deletion.

2. Highlight the listing and press Edit to modify a name or email address.

3. If necessary, choose Phones to modify a phone number.

4. Press Update.

2. Access the Search page by choosing Submit. (You do not need to input

search information first.)

3. Press New.

4. Use your phone keypad to enter a name and email information.

5. Choose Phones and use the keypad to enter phone numbers. Be sure to

include any necessary access codes such as a 9 or 1.

6. Choose Submit to add the entry to the database.

Using

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -63

If you want to... Then...

Assign a Fast Dial code to a PAB entry

Add a new Fast Dial code (not using a PAB entry)

Search for Fast Dial codes

Place a call using a Fast Dial code

Delete a Fast Dial code

Log out of Personal Directory

1. Search for a PAB entry.

2. Highlight the listing and press Select.

3. Press Fast Dial.

4. Highlight the number that you want to dial and press Select.

5. Highlight the Fast Dial code that you want to assign to the number and

press Select.

1. Choose > Personal Directory > Personal Fast Dials.

2. Press Fast Dial.

3. Highlight a Fast Dial code that is unassigned and press Select.

4. Press Assign.

5. Enter a phone number.

6. Press Update.

1. Choose > Personal Directory > Personal Fast Dials.

2. You can choose Previous or Next to move through listings.

3. Highlight the listing that you want and press Select.

1. Search for a Fast Dial code.

2. Highlight the listing you want and press Select.

3. Press Dial.

4. Choose OK to complete the action.

1. Search for a Fast Dial code.

2. Highlight the listing you want and press Select.

3. Press Remove.

1. Choose > Personal Directory (exact name can vary).

2. Choose Logout.

Tips

• Your system administrator can provide you the user ID and PIN that you need to log in to Personal Directory.

• Personal Directory automatically logs you out after a certain amount of time. This time limit can vary. Ask your system administrator for more information.

• Use the numbers on your keypad to enter characters on your phone screen. Use the Navigation button on your phone to move between input fields.

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Accessing Voice Messages

To access voice messages, press the Messages button .

Note Your company determines the voice message service that your phone system uses. For the most

accurate and detailed information, refer to the documentation that came with your voice message system.

If you want to... Then...

Set up and personalize your voice message service

Check for your new voice messages

Press and follow the voice instructions.

If a menu appears on your touchscreen, choose an appropriate menu item.

Look for:

• A steady red light on your handset. (This indicator can vary. See

Customizing Rings and Message Indicators, page 58.)

• A flashing message waiting icon and text message on your touchscreen.

Note The red light and message waiting icon display only when you have a

message on your primary line, even if you receive voice messages on other lines.

Listen for:

A stutter tone from your handset, headset, or speakerphone when you place a call.

Note The stutter tone is line-specific. You hear it only when using the line

with the waiting message.

Listen to your voice messages or access the voice messages menu

Send or redirect a call to a voice message system

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -65

Press .

Depending on your voice message service, doing so either auto-dials the message service or provides a menu on your touchscreen.

If connecting to a voice message service, the line that has a voice message is selected by default. If more than one line has a voice mail, then the first available line is selected. Ask your system administrator about options to always connect to the voice message service on the primary line.

Press iDivert. For more information, see the Sending a Call to a Voice

Message System, page 35.

Using the Cisco Unified CM User Options Web Pages

Your Cisco Unified IP Phone is a network device that can share information with other network devices in your company, including your personal computer. You can use your computer to log in to your Cisco Unified CM User Options web pages, where you can control features, settings, and services for your Cisco Unified IP Phone. For example, you can set up speed-dial buttons from your

Options web pages.

User

Accessing Your User Options Web Pages

This section describes how to log in and select a phone device.

If you want to... Then do this...

Select a device after logging in

Select a configuration option after logging in

1. Obtain a User Options URL, user ID, and default password from your system administrator.

2. Open a web browser on your computer, enter the URL, and log on.

3. If prompted to accept security settings, click Ye s or Install Certificate.

The Cisco Unified Communications Manager User Options main web page displays. From this page you can choose User Options to access User Settings, Directory features, a Personal Address Book, and Fast Dials.

Or, to access phone-specific options, select a device (see below).

1. After you have logged in to your User Options web pages, choose User Options > Device.

The Device Configuration page displays.

2. If you have multiple devices assigned to you, choose the appropriate device (phone model, Extension Mobility profile, or Remote Destination profile) from the Name drop-down menu.

Note Toolbar buttons located at the top of the Device Configuration page are

specific to the selected device type.

1. After you have logged in to your User Options web pages, choose User Options to access User Settings, Directory, Personal Address Book, Fast

Dials, and Mobility Settings.

2. To return to the Device Configuration page from another page, choose User Options > Device.

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Using the Cisco Unified CM User Options Web Pages

Configuring Features and Services on the Web

The topics in this section describe how to configure features and services from your User Options web pages after logging in. See Accessing Your User Options Web Pages, page 66.

Using Personal Directory on the Web

The Personal Directory feature set that you can access on your computer consists of:

• A Personal Address Book (PAB)

• Fast Dials

• Cisco Unified Communications Manager Address Book Synchronizer

Note You can also access PAB and Fast Dials from your phone. See Using Personal Directory on

Your Phone, page 63.

Using Your Personal Address Book on the Web

This section describes how to use your PAB from your User Options web pages.

If you want to... Then do this after you log in...

Assign a line button for PAB

Add a new PAB entry 1. Choose User Options > Personal Address Book.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -67

Note Before you can assign a line button for PAB, your system

administrator must configure the phone to display services. Contact your system administrator for more information.

1. Choose User Options > Device.

2. Click Service URL.

3. Choose the Personal Address Book service from the Button

drop-down list box.

4. Enter a phone label for the button.

5. Click Save.

6. Click Reset and then click Restart to refresh the phone

configuration.

7. You can now press the line button to access PAB codes.

2. Click Add New.

3. Enter information for the entry.

4. Click Save.

If you want to... Then do this after you log in...

Search for a PAB entry 1. Choose User Options > Personal Address Book.

2. Specify search information and click Find.

Edit a PAB entry 1. Search for a PAB entry.

2. Click a name or nickname.

3. Edit the entry as needed and click Save.

Delete a PAB entry 1. Search for a PAB entry.

2. Select one or more entries.

3. Click Delete Selected.

Configuring Fast Dials on the Web

This section describes how to assign Fast Dials from your User Options web pages.

If you want to... Then do this after you log in...

Assign a line button for Fast Dial

Note Before you can assign a line button for Fast Dial, your system

administrator must configure the phone to display services. Contact your system administrator for more information.

1. Choose User Options > Device.

2. Click Service URL.

3. Choose the Fast Dial service from the Button drop-down list box.

4. Enter a phone label for the button.

5. Click Save.

6. Click Reset and then click Restart to refresh the phone configuration.

You can now press the line button to access Fast Dial codes.

Assign a Fast Dial code to a PAB entry

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1. Create a PAB entry. See Using Your Personal Address Book on the

Web, page 67.

2. Choose User Options > Fast Dials.

3. Click Add New.

4. Use the Search Options area to find the appropriate PAB entry.

5. Click a phone number in the Search Results area.

6. Change the Fast Dial code, if desired.

7. Click Save.

If you want to... Then do this after you log in...

Assign a Fast Dial code to a phone number (without using a PAB entry)

Search for a Fast Dial entry

Edit a Fast Dial phone number

Delete a Fast Dial entry 1. Search for a Fast Dial.

1. Choose User Options > Fast Dials.

2. Click Add New.

3. Change the Fast Dial code, if desired.

4. Enter a phone number.

5. Click Save.

1. Choose User Options > Fast Dials.

2. Specify search information and click Find.

1. Choose User Options > Fast Dials.

2. Search for the Fast Dial entry that you want to edit.

3. Click on a component of the entry.

4. Change the phone number.

5. Click Save.

2. Select one or more entries.

3. Click Delete Selected.

Using the Cisco Unified CM User Options Web Pages

Tips

• You can create up to 500 Fast Dial and PAB entries.

• You can create a new Fast Dial entry without using a PAB entry. Such Fast Dial entries are labeled

“raw” in the User Options web pages and do not display a configurable text label.

Using the Address Book Synchronization Tool

You can use the Address Book Synchronization Tool (TABSynch) to synchronize your existing Microsoft Windows Address Book (if applicable) with your PAB. Entries from your Microsoft Windows Address Book will then be accessible on your Cisco Unified IP Phone and User pages. Your system administrator can give you access to TABSynch and provide detailed instructions.

Options web

Setting Up Speed Dials on the Web

Depending on configuration, your phone can support several speed-dial features:

• Speed-dial buttons

• Abbreviated Dialing

• Fast Dials

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -69

Note For help using speed-dial features, see Speed Dialing, page 43.

If you want to... Then do this after you log in...

Set up speed-dial buttons

Set up Abbreviated Dialing

Set up Fast Dials See Configuring Fast Dials on the Web, page 68.

1. Choose User Options > Device.

2. Choose a phone from the Name drop-down menu.

3. Click Speed Dials.

4. Enter a number and label for a speed-dial button (programmable button)

on your phone.

5. Click Save.

Note Your phone uses the ASCII Label field.

1. Choose User Options > Device.

2. Choose a phone from the Name drop-down menu.

3. Click Speed Dials.

4. Enter a number and label for an Abbreviated Dialing code.

5. Click Save.

You can also set up Fast Dials on your phone. See Using Personal Directory on

Your Phone, page 63.

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Using the Cisco Unified CM User Options Web Pages

Setting Up Phone Services on the Web

Phone services can include special phone features, network data, and web-based information (such as stock quotes and movie listings). You must first subscribe to a phone service before accessing it on your phone.

If you want to... Then do this after you log in...

Subscribe to a service 1. Choose User Options > Device.

2. Choose a phone from the Name drop-down menu.

3. Click Phone Services.

4. Click Add New.

5. Choose a service from the drop-down list and click Next.

6. Change the service label and/or enter additional service information, if

available (optional).

7. Click Save.

Search for services 1. Select a device.

2. Click Phone Services.

3. Click Find.

Change or end services 1. Search for services.

2. Select one or more entries.

3. Click Delete Selected.

Change a service name 1. Search for services.

2. Click on the service name.

3. Change the information and click Save.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -71

If you want to... Then do this after you log in...

Add a service to an available programmable phone button

Access a service on your phone

1. Choose User Options > Device.

2. Choose a phone from the Name drop-down menu.

3. Click Service URL.

Note If you do not see this option, ask your system administrator to

configure a service URL button for your phone.

4. Choose a service from the Button Service drop-down list.

5. If you want to rename the service, edit the label fields.

Note Your phone uses the ASCII Label field if the phone does not support

double-byte character sets.

6. Click Save.

7. Click Reset to reset your phone (necessary to see the new button label

on your phone).

Choose ( ) > Services.

Controlling User Settings on the Web

User settings include your password, PIN, and language (locale) settings.

If you want to... Then do this after you log in...

Change your password 1. Choose User Options > User Settings.

2. In the Browser Password area, enter information.

3. Click Save.

Change your PIN 1. Choose User Options > User Settings.

2. In the Phone PIN area, enter information.

3. Click Save.

Change the language (locale) for your User

Change the language (locale) for your phone screen

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Options web pages

1. Choose User Options > User Settings.

2. In the User Locale area, choose an item from the Locale

drop-down list.

3. Click Save.

1. Choose User Options > User Settings.

2. Choose an item from the User Locale drop-down list.

3. Click Save.

Using the Cisco Unified CM User Options Web Pages

Tip

Your PIN and password allow you to access different features and services. For example, use your PIN to log in to Cisco Extension Mobility or Personal Directory on your phone. Use your password to log in to your User Options web pages and Cisco WebDialer on your personal computer. For more information, ask your system administrator.

Controlling Line Settings on the Web

Line settings affect a specific phone line (directory number) on your phone. Line settings can include call-forwarding, voice message indicators, ring patterns, and line labels.

You can set up other line settings directly on your phone:

• Set up call forwarding for your primary phone line—see Forwarding Calls to Another Number,

page 35.

• Change rings, display, and other phone-model specific settings—see Changing Phone Settings,

page 58.

If you want to... Then do this after you log in...

Set up call forwarding per line

Change the voice message indicator (lamp) setting per line

1. Choose User Options > Device.

2. Choose a phone from the Name drop-down menu.

3. Click Line Settings.

4. If you have more than one directory number (line) assigned to your

phone, choose a line from the Line drop-down menu.

5. In the Incoming Call Forwarding area, choose call forwarding settings for various conditions.

6. Click Save.

1. Choose User Options > Device.

2. Choose a phone from the Name drop-down menu.

3. Click Line Settings.

4. If you have more than one directory number (line) assigned to your

phone, choose a line from the Line drop-down menu.

5. In the Message Waiting Lamp area, choose from various settings.

Note Typically, the default message waiting setting prompts your phone to

display a steady red light from the handset light strip to indicate a new voice message.

6. Click Save.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -73

If you want to... Then do this after you log in...

Change the audible voice message indicator setting per line

1. Choose User Options > Device.

2. Choose a phone from the Name drop-down menu.

3. Click Line Settings.

4. If you have more than one directory number (line) assigned to your

phone, choose a line from the Line drop-down menu.

5. In the Audible Message Waiting Indicator area, choose from various settings.

Note Typically, the default message waiting setting prompts your phone to

display a steady red light from the handset light strip to indicate a new voice message.

6. Click Save.

Change or create a line text label that appears on your phone screen

1. Choose User Options > Device.

2. Choose a phone from the Name drop-down menu.

3. Click Line Settings.

4. If you have more than one directory number (line) assigned to your

phone, choose a line from the Line drop-down menu.

5. In the Line Text Label area, enter a text label.

6. Click Save.

Note Your phone uses the ASCII Label field if the phone does not support

double-byte character sets.

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Using the Cisco Unified CM User Options Web Pages

Setting Up Phones and Access Lists for Mobile Connect

When using Cisco Mobile Connect, you must add your cellular and other phones that you want to use to make and receive calls using the same directory numbers as your desk phone. These phones are called remote destinations. You can also define access lists to restrict or allow calls from certain numbers to be sent to your cellular phone.

If you want to... Then do this after you log in...

Create an access list

Add members to an access list.

1. Choose User Options > Mobility Settings > Access Lists.

2. Click Add New.

3. Enter the following information:

–

Name—Identifies the access list.

–

Description—Describes the access list.

4. Choose one of these options:

–

Blocked Access List—Creates list for numbers to be blocked

–

Allowed Access List—Creates list for numbers that will be permitted

5. Click Save.

1. Create an access list.

2. Click Add Member to add phone numbers or filters to the list.

3. Select an option from the Filter Mask drop-down list box. You can filter a

directory number, calls with restricted caller ID (Not Available), or calls with anonymous caller ID (Private).

4. If you select a directory number from the Filter Mask drop-down list box, enter a phone number or filter in the DN Mask field. You can use the following wild cards to define a filter:

–

X (upper or lower case)—Matches a single digit. For example, 408555123X matches any number between 4085551230 and

4085551239.

–

!—Matches any number of digits. For example, 408! matches any number starts with 408.

–

#—Used as a single digit for exact match.

5. To add this member to the access list, click Save.

6. To save the access list, click Save.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -75

If you want to... Then do this after you log in...

Add a new remote destination

1. Choose User Options > Mobility Settings > Remote Destinations.

2. Select the device from the Name drop-down list box.

3. Click Remote Destinations.

4. Click Add New.

5. Enter the following information:

–

Name—Enter a name for the cellular (or other) phone.

–

Destination Number—Enter your cellular phone number.

–

Answer Too Soon Timer—Enter the amount of time before you can pick up a call on the remote destination (in milliseconds).

–

Answer Too Late Timer—Enter the amount of time after which it is too late to pick up a call on the remote destination (in milliseconds).

–

Delay Before Ringing Timer—Enter the amount of time before the call rings on the remote destination (in milliseconds).

–

Remote Destination Profile—Select a remote destination profile, which contains the settings that apply to all of your remote destinations.

–

Allowed Access List—Select a phone number or rule that allows your cellular phone to ring when a call comes in to your desktop phone. You can select an allowed access list or blocked access list, but not both.

–

Blocked Access List—Select a phone number or rule for which your cellular phone does not ring when a call comes in to your desktop phone. You can select an allowed access list or blocked access list, but not both.

–

Mobile Phone—Select to allow your cellular phone can accept a call sent from your desktop phone.

–

Enable Mobile Connect—Select to allow your cellular phone to ring simultaneously with your desktop phone.

–

Smart Client Installed—Select to indicate that the remote destination you are setting up is a smartphone.

6. Click Save.

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Using the Cisco Unified CM User Options Web Pages

Using Cisco WebDialer

Cisco WebDialer allows you to make calls on your Cisco Unified IP Phone to directory contacts by clicking items in a web browser. Your system administrator must configure this feature for you.

If you want to... Then...

Use WebDialer with your User Options directory

Use WebDialer with another online corporate directory (not your User Options directory)

1. Log in to your User Options web pages. See Accessing Your User Options

Web Pages, page 66.

2. Choose User Options > Directory and search for a coworker.

3. Click the number that you want to dial.

4. If this is your first time using WebDialer, set up preferences on the Make

Call page.

5. Click Dial. (See the last row in this table to learn how to suppress this page in the future, if desired.)

The call is now placed on your phone.

6. To end a call, click Hangup or hang up from your phone.

1. Log in to a WebDialer-enabled corporate directory and search for

coworkers.

2. Click the number that you want to dial.

3. When prompted, enter your user ID and password.

4. If this is your first time using WebDialer, set up preferences on the Make

Call page.

5. Click Dial. (See the last row in this table to learn how to suppress this page in the future, if desired.)The call is now placed on your phone.

6. To end a call, click Hangup or hang up from your phone.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -77

If you want to... Then...

Log out of WebDialer Click the logout icon in the Make Call or Hang Up page.

Set up, view, or change WebDialer preferences

Access the Make Call page.

The Make Call page appears the first time that you use WebDialer (after you click the number that you want to dial.)

The Make Call page contains the following options:

• Preferred language—Determines the language used for WebDialer settings and prompts.

• Use preferred device—Identifies the Cisco Unified IP Phone (Calling device) and directory number (Calling line) that you will use to place WebDialer calls. If you have one phone with a single line, the appropriate phone and line are automatically selected. Otherwise, choose a phone and/or line. If you have more than one phone, it will be specified by device type and MAC address. (To display the MAC address on your phone, choose

Note If you have an Extension Mobility profile, you can select your

> Network Configuration > MAC Address.)

Extension Mobility logged-in device from the Calling device menu.

• Do not display call confirmation—If selected, prompts WebDialer to suppress the Make Call page. This page appears by default after you click a phone number in a WebDialer-enabled online directory.

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Understanding Additional Configuration Options

Your system administrator can configure your phone to use specific softkey and button templates along with special services and features, if appropriate. This table provides an overview of some configuration options that you might want to discuss with your phone system administrator based on your calling needs or work environment.

Note You can locate Phone Guides and other documents listed in this table on the web:

http://www.cisco.com/en/US/products/hw/phones/ps379/tsd_products_support_series_home. html

If you... Then... For more information...

Need to handle more calls on your phone line

Need more than one phone line

Need more speed-dial buttons

Work with (or work as) an administrative assistant

Want to use one extension for several phones

Ask your system administrator to configure your line to support more calls.

Ask your system administrator to configure one or more additional directory numbers for you.

First make sure that you are using all of your currently available speed-dial buttons.

If you need additional speed-dial buttons, try using Abbreviated Dialing or subscribing to the Fast Dial service.

Another option is to attach the Cisco Unified IP Phone Expansion Module 7914 to your phone.

Consider using:

• Cisco Unified Communications Manager Assistant

• A shared line

Request a shared line. This allows you to use one extension for your desk phone and lab phone, for example.

Talk to your system administrator or phone support team.

See:

• Speed Dialing, page 43

• Cisco Unified IP Phone

Expansion Module 7914 Phone Guide (SCCP phones

only)

See:

• Using a Shared Line, page 46

• Cisco Unified

Communications Manager Assistant User Guide

See Using a Shared Line, page 46.

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -79

If you... Then... For more information...

Share phones or office space with coworkers

Answer calls frequently or handle calls on someone’s behalf

Need to make video calls (SCCP phones only)

Determine the state of a phone line associated with a speed-dial button, call log, or directory listing on your phone

Want to temporarily apply your phone number and settings to a shared

Unified IP Phone

Cisco

Consider using:

• Call Park to store and retrieve calls without using the transfer feature.

• Call Pickup to answer calls ringing on another phone.

• A shared line to view or join coworkers’ calls.

• Cisco Extension Mobility to apply your phone number and user profile to a shared

Unified IP Phone.

Cisco

Ask your system administrator to set up the AutoAnswer feature for your phone.

Consider using Cisco Unified Video Advantage, which enables you to make video calls using your Cisco Unified

Phone, your personal computer,

IP and an external video camera.

Ask your administrator to set up the Busy Lamp Field (BLF) feature for your phone.

Ask your system administrator about the Cisco Extension Mobility Service.

Ask your system administrator about these features and see the:

• Advanced Call Handling,

page 43.

• Using a Shared Line, page 46.

• Using Cisco Extension

Mobility, page 53.

See Using AutoAnswer, page 57.

Contact your system administrator for additional assistance and see the

Unified Video Advantage

Cisco Quick Start Guide and User Guide.

See Using BLF to Determine a Line

State, page 50.

See Using Cisco Extension

Mobility, page 53.

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Troubleshooting Your Phone

This section provides troubleshooting information for your Cisco Unified IP Phone.

General Troubleshooting

This section provides information to help you troubleshoot general problems with your phone. For more information, see your system administrator.

Symptom Explanation

You cannot hear a dial tone or complete a call

The Settings button is unresponsive

The phone screen appears blank

The phone screen does not illuminate under any circumstances

The softkey that you want to use does not appear

Barge fails and results in a fast busy tone

One or more of the following factors might apply:

• You must log into the Extension Mobility service.

• You must enter a client matter code (CMC) or forced authorization

code (FAC) after dialing a number. (SCCP phones only)

• Your phone has time-of-day restrictions that prevent you from using

some features during certain hours of the day.

Your system administrator might have disabled on your phone.

The touchscreen has gone into sleep mode to save power after a period of inactivity. Wake the touchscreen by pressing it, by lifting the handset, or by pressing any button, such as

the Touchscreen, page 21.

You might have disabled touchscreen illumination on your phone. Contact your system administrator to determine if this feature is available to you.

One or more of the following factors might apply:

• You must press more to reveal additional softkeys.

• You must change the line state (for example, go off-hook or have a

connected call).

• Your phone is not configured to support the feature associated with

that softkey.

You cannot barge an encrypted call if the phone you are using is not configured for encryption. When your barge attempt fails for this reason, your phone plays a fast busy tone.

. See Cleaning and Maintaining

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -81

Symptom Explanation

You are disconnected from a call that you joined using Barge

CallBack fails The other party might have call forwarding enabled.

You will be disconnected from a call that you have joined using Barge if the call is put on hold, transferred, or turned into a conference call.

Viewing Phone Administration Data

Your system administrator might ask you to access administration data on your phone for troubleshooting purposes.

If you are asked to... Then...

Access network configuration data

Access status data Choose > Status and select the status item that you want to view.

Access phone model information

Access phone call and voice quality information

Choose > Network Configuration and select the network configuration item that you want to view.

Choose > Model Information.

Choose > Status > Call Statistics.

Using the Quality Reporting Tool

Your system administrator may temporarily configure your phone with the Quality Reporting Tool (QRT) to troubleshoot performance problems. You can press QRT or Quality Reporting Tool to submit information to your system administrator. Depending on configuration, use the QRT to:

• Immediately report an audio problem on a current call.

• Select a general problem from a list of categories and choose reason codes.

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Cisco One-Year Limited Hardware Warranty Terms

There are special terms applicable to your hardware warranty and various services that you can use during the warranty period. Your formal Warranty Statement, including the warranties and license agreements applicable to Cisco software, is available on Cisco.com at the following URL:

http://www.cisco.com/en/US/docs/general/warranty/English/1Y1DEN__.html

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -83

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Index

Abbreviated Dialing 43, 69 Address Book Synchronization Tool 69 answering calls 29 ASCII label field support 70 audio, quality of 14 authenticated calls 51 Auto Dial 25 AutoAnswer 57

barge

and privacy 49 and shared lines 47

using 47 BLF 50 Busy Lamp Field 50 button 42 buttons, identifying 15

call activity area 20 call forwarding

configuring from web page 73

configuring on phone 35

call logs

dialing from a URL entry in 61 erasing 60

viewing and dialing from 60 call overview mode 33 call park 45 call pickup 44 call waiting 29 CallBack 26 caller ID 21 call-handling

advanced 43

basic 25 calls

answering 29

barging 47

blocking 36

compared to lines 18

conference features for 37

ending 30

forwarding 35, 73

handling multiple 32

holding and resuming 31

icons for 19

maximum per line 19

multiple parties on 37

multiple, switching between 32

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -85

muting 32 parking 45 placing 25, 26 prevent barging of 49 prioritizing 52 redirecting while ringing 44 reporting problems with 82 secure 51 storing and retrieving 45 transferring 34 using DND 36

viewing 20, 33 Cisco Extension Mobility 53 Cisco Unified Communications Manager

Address Book Synchronizer

Cisco Unified IP Phone

adjusting height of 13

connecting 12

documentation for 10

feature configuration for 23, 79

illustration of 15

online help for 23

registering 14

securing handset rest 13

troubleshooting 81

web-based services for 66 Cisco Unified IP Phone Expansion Module

7914 59 Cisco Unified Video Advantage 80 Cisco WebDialer 77 Client Matter Code, see CMC CMC 27, 81 conference calls

Meet-Me 40

removing participants from 41 security-level for 41 types of 37

viewing participants for 41 connected 20 corporate directory

using from web page 77

using on phone 60, 62

Details softkey, viewing multiparty calls with

60, 61

device configuration page 66 dialing, options for 25, 26 directories button 17 directory

corporate 62

personal 62, 63

using from web page 77

using on phone 62 display button 17, 21 DND 36 Do Not Disturb 36 documentation, accessing 10

EM 53 encrypted calls 51 ending a call, options for 30 Extension Mobility 53

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FAC 27, 81 Fast Dials

using on phone 63 Fast Dials, configuring from web page 68 feature buttons

directories 17

display of 22

help 18

messages 17

services 18

settings 18 feature menus 22 feature tabs 20 features, availability of 23, 79 footstand

adjusting 13

button for 17 Forced Authorization Code, see FAC forwarding calls, options for 35

group call pickup 44

answering calls with 29 answering calls with wireless 29 button for 18 hanging up with 30 placing calls with 25

using 56 headset performance, general 14 help button 18, 33 help, using 23 hold

and switching calls 32

and transferring 34

using 31 hookswitch clip, removing 13 Hunt groups, logging out 46

icons

for call states 19

for lines 19 idle 19 installing, Cisco Unified IP Phone 12 intercom calls 41 intercom line 19, 20, 42

handset

light strip 18 securing in cradle 13

using 56 hanging up, options for 30 headset

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -87

keypad 18

language (locale) settings 72

line buttons 17 lines

and call forwarding 35, 73 and call states 19 and using BLF 50 buttons for 17 description of 18 icons for 19 number of calls supported on 18, 79 ring patterns for 73 ring tones for 58 shared 46 switching between 32 text label for 73 viewing 20 voice message indicator setting for 73

logging out of hunt groups 46

Malicious Call Identification 51 MCID 51 Meet-Me conferences 40 menus, using 22 messages

button 17 indicator for 58, 65

listening to 65 missed calls, records of 60 MLPP, using 52 multiparty calls

identifying in call logs 60, 61

viewing details of 60, 61

multiple calls, handling 32 mute button 18 mute, using 32

navigation button 18 network configuration data, locating 81

on-hook dialing 25 online help, using 23

PAB

using from web page 67

using on phone 63 password, changing 72 Personal Address Book, see PAB Personal Directory

using from web page 67

using on phone 63 phone lines

buttons for 17

description of 18

viewing 20 phone services

configuring 67

see also User Options web pages phone tab 20 PIN, changing 72

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placed calls, records of 60 placing calls, options for 25, 26 pre-dial 25 prioritizing calls 52 privacy

and shared lines 47 using 49

programmable buttons

description of 17 labels for 20

QRT 82 Quality Reporting Tool 82

received calls, records of 60 redial 25 remote-in-use icon for shared lines 47 resume, using 31 ring patterns, changing 73 ring tones, changing 58 ringer

customizing 58 indicator for 18 volume for 58

safety, warnings 10 secure calls 51

secure conferences 41 security, for calls 51 services button 18 services, subscribing to 71 settings button 18 settings, customizing 58 shared lines

and remote-in-use icon 47 description of 46 with barge 47

with privacy 49 sleep mode, waking touchscreen from 21 softkey buttons

description of 18

labels for 20 speakerphone

answering calls with 29

button for 18

hanging up with 30

placing calls with 25

using 56 speed dial

buttons for 17

configuring 43, 69

description of 43

labels 20, 69

using 26

using BLF with 43 status data, locating 81 status line, viewing 20 subscriptions, for phone services 71 suspicious calls, tracing 51 switching calls 32

Cisco Unified IP Phone 7970 Series Phone Guide for Cisco Unified Communications Manager 6.1(3) -89

tabs, on touchscreen 20 TABSynch 69 TAPS 14 Tool for Auto-Registered Phones Support 14 touchscreen

adjusting contrast 59 changing language 59 cleaning 21 disabling/enabling 21 features of 20 illumination setting 59

sleep mode 21 transferring, options for 34 troubleshooting

general 81

Cisco Systems 7970 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Common Phone Tasks

Softkey Definitions

QUICK REFERENCE

Phone Screen Icons

Button Icons

Getting Started

Using this Guide

Finding Additional Information

Accessing Cisco Unified IP Phone 7900 Series eLearning Tutorials

Safety and Performance Information

Cisco Product Security Overview

Accessibility Features

Connecting Your Phone

An Overview of Your Phone

Understanding Buttons and Hardware

Understanding Lines vs. Calls

Understanding Line and Call Icons

Understanding Touchscreen Features

Choosing Touchscreen Items

Cleaning and Maintaining the Touchscreen

Understanding Feature Buttons and Menus

Accessing the Help System on Your Phone

Understanding Feature Availability

Understanding SIP vs. SCCP

Basic Call Handling

Answering a Call

Ending a Call

Using Hold and Resume

Using Mute

Switching Between Multiple Calls

Switching an In-Progress Call to Another Phone

Viewing Multiple Calls

Transferring Calls

Sending a Call to a Voice Message System

Forwarding Calls to Another Number

Using Do Not Disturb

Making Conference Calls

Using Conference Features

Using Conference

Using Join

Using cBarge

Using Meet-Me

Viewing or Removing Conference Participants

Placing or Receiving Intercom Calls

Advanced Call Handling

Speed Dialing

Picking Up a Redirected Call on Your Phone

Storing and Retrieving Parked Calls

Logging Out of Hunt Groups

Using a Shared Line

Understanding Shared Lines

Using Barge to Add Yourself to a Shared-Line Call

Understanding Barge Features

Using Barge Features

Preventing Others from Viewing or Barging a Shared-Line Call

Using BLF to Determine a Line State

Making and Receiving Secure Calls

Tracing Suspicious Calls

Prioritizing Critical Calls

Using Cisco Extension Mobility

Managing Business Calls Using a Single Phone Number

Using a Handset, Headset, and Speakerphone

Obtaining a Headset

Using AutoAnswer

Changing Phone Settings

Customizing Rings and Message Indicators

Customizing the Touchscreen

Using Call Logs and Directories

Using Call Logs

Directory Dialing

Using Corporate Directory on Your Phone

Using Personal Directory on Your Phone

Accessing Voice Messages

Using the Cisco Unified CM User Options Web Pages

Accessing Your User Options Web Pages

Configuring Features and Services on the Web