SPA 500 Series IP Phones
Models 501G, 502G, 504G, 508G, and 509G
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Overview of the Cisco Small Business Pro IP Phones3
Understanding Your Phone’s Lines and Buttons4
Phone Components4
Softkey Buttons6
Using Keypad Shortcuts8
Cisco SPA 500S Attendant Console9
Caring for Your Phone10
Chapter 2: Installing Your Phone11
Before You Begin12
Phone Connections12
Connecting the Handset13
Installing the Stand (Optional)13
Mounting the Phone to the Wall (Optional)14
Reversing the Handset Retention Tab18
Connecting the Power19
Connecting Your Phone to the Network20
Connecting the Phone to the Wireless Network20
Connecting a PC to Your Phone (Optional)21
Connecting Wired and Wireless Headsets (Optional)21
Verifying Phone Startup22
Upgrading Your Phone’s Firmware23
Determining Your Current Firmware Version23
Download the Firmware24
Get Your Phone’s IP Address24
Install the Firmware25
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)i
Contents
Chapter 3: Using Basic Phone Functions26
Using Phone Hardware and Accessories27
Using the Speakerphone27
Using the Headset with Your IP Phone27
Switching Between the Handset/Headset/Speakerphone During a Call27
Sending Audio to the Phone Speaker27
Choosing Your Preferred Audio Device28
Adjusting Call Volume and Muting29
Adjusting Call Volume29
Adjusting the Ringer Volume29
Using Mute29
Placing or Answering a Call29
Using Dial Assistance30
Putting a Call on Hold30
Resuming a Call31
Ending a Call31
Transferring Calls31
Performing an Attended Transfer32
Performing an Unattended (Blind) Transfer32
Transferring a Held Call to an Active Call33
Redialing33
Viewing and Returning Missed Calls34
Turning the Missed Calls Shortcut On and Off35
Forwarding Calls35
Forwarding All Calls36
Forwarding Calls When Your Phone is Busy36
Forwarding Calls When You Don’t Answer the Phone37
Delaying Call Forwarding When You Don’t Answer the Phone37
Stopping Call Forwarding38
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)ii
Contents
Setting Do Not Disturb38
Activating Do Not Disturb38
Deactivating Do Not Disturb39
Turning Call Waiting On and Off39
Picking Up a Call40
Parking a Call41
Placing a Three-Way Conference Call42
Conferencing a Held Call with an Active Call43
Using the Phone Directories44
Using Your Personal Directory44
Using the Corporate Directory45
Using the Call History Lists46
Viewing the Call History Lists46
Calling from the Call History Lists47
Deleting a Number from the Call History Lists47
Saving a Call History List Number to Your Directory47
Setting or Changing a Phone Password48
Accessing Voicemail48
Chapter 4: Using Advanced Phone Features49
Configuring Privacy and Security Features50
Blocking Caller ID50
Blocking Anonymous Calls50
Using Secure Call51
Enabling Dial Assistance52
Creating Speed Dials52
Creating Speed Dials on Unused Line Buttons53
Creating Numerical Speed Dials53
Using Speed Dials54
Using the Paging Feature54
Paging Another Phone55
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)iii
Paging a Group of Phones55
Configuring Auto Answer55
Contents
Monitoring/Accessing Another Phone from Your Phone55
Customizing Your LCD Screen56
Changing the LCD Screen Contrast56
Changing the Screen Backlight Settings57
Configuring the Phone Screen Saver57
Turning on the Screen Saver59
Using Ring Tones59
Changing Your Ring Tone59
Configuring Date and Time Parameters on Your Phone60
Setting Your Phone’s Date and Time60
Using Star Codes60
Using the Interactive Voice Response Menu on the Cisco SPA 501G62
Advanced Procedures for Technical Support Personnel65
Rebooting Your Phone66
Chapter 5: Using the Web Interface67
Logging in to the Web Interface68
Setting Do Not Disturb69
Configuring Call Forwarding69
Configuring Call Waiting70
Blocking Caller ID71
Blocking Anonymous Calls71
Using Your Personal Directory72
Viewing Call History Lists72
Creating Speed Dials73
Accepting Text Messages73
Adjusting Audio Volume74
Changing the LCD Contrast75
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)iv
Configuring the Phone Screen Saver75
Contents
Chapter 6: Using the Cisco SPA 500S Attendant Console77
Connecting the Cisco SPA 500S Attendant Console to the IP Phone78
Connecting a Single Cisco SPA 500S79
Connecting a Second Cisco SPA 500S83
Configuring the Cisco SPA 500S85
Using the Cisco SPA 500S86
Monitoring the Cisco SPA 500S86
Appendix A: Where to Go From Here87
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)v
Getting Started
This chapter provides an overview of this document and basic information about
your Cisco Small Business Pro IP phone. It contains the following sections:
•About This Document, page 1
•Overview of the Cisco Small Business Pro IP Phones, page 3
•Understanding Your Phone’s Lines and Buttons, page 4
1
About This Document
This guide describes the concepts and tasks necessary to use and configure your
Cisco Small Business Pro IP Phone.
NOTE The Cisco Small Business Pro IP Phone features vary, depending on the type of call
control system that you are using. This document describes using the Cisco Small
Business Pro IP Phones with a SIP phone system, such as the Cisco SPA 9000
Voice System or a Broadsoft or Asterisk system. If you are using your Cisco Small
Business Pro IP Phone with a Cisco Unified Communications 500 Series, see the
Cisco Unified Communications Manager Express for Cisco Small Business Pro IP
Phone SPA 50X (SPCP) User Guide
.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)1
Getting Started
About This Document
Organization
1
This table describes the contents of each chapter in this document.
TitleDescription
Chapter 1Getting StartedA description of this book
and an overview of the Cisco
Small Business Pro IP
Phones.
Chapter 2Installing Your PhoneHow to connect and install
your phone.
Chapter 3Using Basic Phone
Functions
Chapter 4Using Advanced Phone
Features
Chapter 5Using the Web InterfaceHow to log in to and use the
Chapter 6Using the Cisco SPA 500S
Attendant Console
Appendix AWhere to Go From HereLists of and links to related
How to perform basic phone
tasks, such as placing and
answering calls, transferring
calls, setting up call
forwarding, and picking up
calls.
How to perform advanced
phone tasks, such as
configuring privacy and
security features, speed
dials, paging, and ring tones.
phone’s web user interface.
How to use the Cisco SPA
500S.
documentation.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)2
Getting Started
Overview of the Cisco Small Business Pro IP Phones
Overview of the Cisco Small Business Pro IP Phones
The Cisco Small Business Pro IP Phones are full-featured VoIP (Voice over Internet
Protocol) phones that provide voice communication over an IP network. The
phones provide traditional features, such as call forwarding, redialing, speed
dialing, transferring calls, conference calling and accessing voice mail. Calls can
be made or received with a handset, headset or over a speaker.
IP phones also have special features not available in traditional phones. The Cisco
Small Business Pro IP phones contain Ethernet ports, or ports that allow them to
be linked to the computer network. They also have additional Ethernet ports that
allow a computer to be connected to the network through the IP phone.
Unlike traditional phones, Cisco Small Business Pro IP phones require a separate
power source. You can power the phones by connecting them to a switch that
provides Power over Ethernet (PoE), or by using an optional PA100 power adapter.
1
The following table shows the Cisco Small Business Pro IP Phones covered in this
document and their respective features:
SPA 501GSPA 502GSPA 504GSPA 508GSPA 509G
Screen
Lines
Softkeys
Navigation
Button
Paper labels128 X 64 monochrome LCD with backlight
8 14812
4 fixed
(redial,
cancel,
conference,
and transfer)
NoneFour-way navigation key
4 dynamic
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)3
Getting Started
Understanding Your Phone’s Lines and Buttons
Understanding Your Phone’s Lines and Buttons
Use the following graphic and table to identify the parts of your phone.
Phone Components
1
Figure1Phone Components
The photo above shows the Cisco SPA 509G to illustrate the Cisco Small Business
Pro IP Phone features. Other models differ. See the “Overview of the Cisco Small
Business Pro IP Phones” section on page 3.
Numbered objects in the photo are explained in the following table.
#Phone FeatureDescription
1HandsetPick up to place or answer a call.
2Message Waiting
Indicator
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)4
Displays solid red when you have a new voice mail
message. Flashes red during an incoming call.
Getting Started
Understanding Your Phone’s Lines and Buttons
#Phone FeatureDescription
3LCD ScreenDisplays date and time, phone station name, line
4Line keysIndicates phone line status. (Not available on the Cisco
1
extensions, and softkey options. (Not available on the
Cisco SPA 501G.)
SPA 502G.)
When lit:
Green: Line is idle.
Red (steady): Line is active or in use.
Red (blinking): Line is on hold.
Orange: Line is unregistered (cannot be used).
These keys can also be programmed by your phone
system administrator to perform functions such as
speed dial, call pickup, or monitoring an extension.
5Softkey buttonsPress a softkey button to perform the action shown on
the label on the LCD screen above.
Note: The Cisco SPA 501G has the following four
buttons:
Redial—Dials the last number called.
Cancel—Cancels an action (such as a transfer).
Conference—While on a call, press to start a
conference call and dial another number. After
the second party answers, press Conference
again to create the conference.
Transfer—Transfers a call. See the “Transferring
Calls” section on page 31.
6Navigation buttonPress an arrow key to scroll left, right, up, or down
through items shown on the LCD screen. (Not available
on the Cisco SPA 501G.)
7Messages buttonPress to access voice mail (must be set up by your
phone system administrator).
8Hold buttonPress to place a call on hold.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)5
Getting Started
Understanding Your Phone’s Lines and Buttons
#Phone FeatureDescription
9Setup buttonPress to access a menu to configure features and
10Mute buttonPress to mute or unmute the phone. When phone is
11Volume buttonPress + to increase the volume and - to lower the volume
1
preferences (such as your directory and speed dials),
access your call history, and set up functions (such as
call forwarding).
For the Cisco SPA 501G, accesses the Interactive Voice
Response menu, which allows you to perform tasks like
getting the IP address of the phone. See the User Guide
documents on Cisco.com for more information. (See the
list of links at the end of this document.)
muted, the button glows red. A flashing mute button
indicates the network connection cannot be found.
of the handset, headset, speaker (when the handset is
off the phone, or ringer volume (when the handset is on
the phone).
12Headset buttonPush to turn the headset on or off. When the headset is
on, the button glows green.
13Speaker buttonPush to turn the speaker on or off. When the speaker is
on, the button glows green.
14KeypadUse to dial phone numbers, enter letters, and choose
menu items.
Softkey Buttons
The softkey buttons on your phone display may vary depending on your phone
model and the phone system setup. (Softkey buttons are not available on the
Cisco SPA 501G.) Press the Right Arrow or Left Arrow keys on the navigation
button to view additional softkey buttons.
Below is a partial listing of softkey buttons that may be available on your phone.
You may not have all of these softkey buttons on your phone, and you may have
additional buttons that are not listed here. For example, your phone administrator
may also provide custom softkey buttons on your phone, such as buttons that
provide a speed dial to a company number, or that access a specialized program
that runs on your phone. Contact your phone administrator for more information.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)6
Getting Started
Understanding Your Phone’s Lines and Buttons
ButtonFunction
<< or >>Move left or right through an entry without deleting characters.
activActivates screen saver mode.
addAdd an entry.
bXferPerforms a blind call transfer (transferring a call without speaking to the
cancelCancels any changes you have made (press before ok or save).
cfwdForwards all calls coming to your phone to a specified number.
-cfwdClears call forwarding.
1
party to whom you are transferring the call.)
confInitiates a conference call.
confLxConferences active lines on the phone together.
delChrDeletes the last number or letter.
deleteDeletes an entire item (for example, a number from the Call History list).
dialDials a number.
dirProvides access to phone directories.
dndDo Not Disturb; prevents incoming calls from ringing your phone.
-dndClears Do Not Disturb.
editOpens an item so that you can edit numbers or letters, or enable or
disable a feature.
grPickAllows you to answer a call ringing on an extension by discovering the
number of the ringing extension.
ignoreIgnores an incoming call.
lcrDials the Last Call Received.
missShows the Missed Calls list.
parkPuts a call on hold at a designated “park” number. The call is parked on
the line until you unpark it or the caller disconnects. Must be configured
by your phone system administrator.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)7
Getting Started
Understanding Your Phone’s Lines and Buttons
ButtonFunction
pickupAllows you to answer a call ringing on another extension by entering the
pholdPuts a call on hold on an active shared line.
redialDisplays a list of recently dialed numbers.
resumeResumes a call that is on hold.
saveSaves your changes.
selectSelects the highlighted item on the LCD screen.
starcodeAllows you to enter a star code. See “Using Star Codes,” on page 60.
unparkResumes a parked call.
1
extension number.
xferPerforms a call transfer.
xferLxTransfers an active line on the phone to a called number.
y/nEnters a submenu and when pressed, toggles between Ye s or No to
enable or disable an option.
Using Keypad Shortcuts
When using the phone menus, you can use the keypad to enter the number shown
next to the menu or sub-menu item on the LCD screen. (Not applicable to the Cisco
SPA 501G.)
For example, to obtain your IP address on the Cisco SPA 504G, press the Setup
button and dial 9.
The IP address is displayed on the Network screen.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)8
Getting Started
Cisco SPA 500S Attendant Console
NOTE Menus and options vary depending on phone model.
Cisco SPA 500S Attendant Console
1
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)9
Getting Started
Caring for Your Phone
The Cisco SPA 500S is a 32-button attendant console for the Cisco Small
Business Pro IP phones, providing 32 three-color (red, green, and amber)
programmable LEDS, with support for Broadsoft Busy Lamp Field and Asterisk
Line Monitoring. The Cisco SPA 500S attaches to the IP phone with the attachment
arm provided (not shown). It obtains power directly from the IP phone and does
not require a separate power supply. Two Cisco SPA 500S units can be attached
to a single IP phone to monitor a total of 64 separate lines. For more information on
the Cisco SPA 500S, see Chapter 6, “Using the Cisco SPA 500S Attendant
Console.”
Caring for Your Phone
The Cisco Small Business Pro IP phones are electronic devices that should not be
exposed to excessive heat, sun, cold or water. To clean the equipment, use a
slightly moistened paper or cloth towel. Do not spray or pour cleaning solution
directly onto the hardware unit.
1
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)10
Installing Your Phone
This chapter describes how to install your Cisco Small Business Pro IP Phone and
connect it to your network. It contains the following sections:
•Before You Begin, page12
•Phone Connections, page 12
•Connecting the Handset, page 13
2
•Installing the Stand (Optional), page 13
•Mounting the Phone to the Wall (Optional), page 14
•Connecting the Power, page 19
•Connecting Your Phone to the Network, page 20
•Connecting a PC to Your Phone (Optional), page 21
•Connecting Wired and Wireless Headsets (Optional), page 21
•Verifying Phone Startup, page 22
•Upgrading Your Phone’s Firmware, page 23
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)11
Installing Your Phone
!
Before You Begin
Before You Begin
Before you install and connect your phone, verify with your System Administrator
(if applicable) that the network is ready for the phone, read the safety notices, and
make sure you have all the phone parts and documentation available.
NOTE The RJ-11 port marked “AUX” is reserved for connection with the Cisco SPA 500S
Attendant Console that works with the IP phones. It is not for use as a telephone line
port.
CAUTION CAUTION: Do not plug a telephone line cord into the port marked “AUX.”
2
Phone Connections
The following photo shows where you need to connect parts of the phone.
Figure1Phone Connections
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)12
Installing Your Phone
!
Connecting the Handset
Connecting the Handset
STEP 1 Turn the phone body over to expose the ports on the back of the unit.
CAUTION Do not insert a telephone line cord into the auxiliary port.
STEP 2 Insert the long end of the phone cord into the handset port on the phone body that
is marked with a phone symbol.
STEP 3 (Optional) Route the phone cord through the cable slot.
STEP 4 Insert the other end of the phone cord into the port at the bottom of the handset
(not shown).
2
Installing the Stand (Optional)
NOTE Do not attach the desk stand if you want to mount the phone to the wall. If you are
attaching a Cisco SPA 500S attendant console, attach the console before attaching
the desk stand.
STEP 1 Connect the phone stand by lining up the tabs on the stand with the slots on the
phone body.
STEP 2 Slide the bottom tabs into the lower slots on the phone body and lightly press
down on the stand. It should easily slide into the upper stand slots. Do not force.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)13
Installing Your Phone
Mounting the Phone to the Wall (Optional)
Mounting the Phone to the Wall (Optional)
To mount the phone to the wall, you must purchase the MB100 wall mount bracket
kit.
Figure 2MB100 Wall Mount Kit
2
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)14
Installing Your Phone
Mounting the Phone to the Wall (Optional)
STEP 1 To attach the Mounting Bracket (MB), align the two cleats on the MB with the holes
in the phone’s base.
2
STEP 2 Orient the MB such that the phone’s Ethernet and handset ports are accessible
after installation.
STEP 3 Push the MB onto the phone’s base. Slide the MB upwards to lock it in place.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)15
Installing Your Phone
Mounting the Phone to the Wall (Optional)
STEP 4 (Optional) If a Wi-Fi or PoE dongle is installed, place in the tray.
2
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)16
Installing Your Phone
Mounting the Phone to the Wall (Optional)
Plug in the Ethernet and power cables.
2
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)17
Installing Your Phone
Mounting the Phone to the Wall (Optional)
STEP 5 Hang onto screws mounted in the wall.
2
Reversing the Handset Retention Tab
If you mount the phone to a vertical surface, you must reverse the handset
retention tab on the phone body so that the handset does not fall off the phone
when it is placed on the cradle.
STEP 1 Push the latch in.
STEP 2 Slide the retention tab up until it detaches from the phone.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)18
Installing Your Phone
Connecting the Power
2
STEP 3 Rotate the tab 180° and re-insert into the phone base. The tab now catches the
slot in the handset when the handset is placed onto the cradle.
Connecting the Power
If you are using an external power source, insert one end of the power cord into an
outlet and insert the other end of the power cord into the power port on the phone
body.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)19
Installing Your Phone
Connecting Your Phone to the Network
Connecting Your Phone to the Network
If you are using an Ethernet connection:
STEP 1 Insert one end of the Ethernet cable into the network port on the phone body
marked “SW.”
STEP 2 Insert the other end of the Ethernet cable into the appropriate device, such as a
network switch, on your network.
Connecting the Phone to the Wireless Network
You can use the Cisco WBP54G Wireless-G Bridge for Phone Adapters to connect
the IP phone to a Wireless-G network instead of the wired local network.
2
NOTE This procedure requires the optional Cisco SPA 9000 Voice System IP Phone
PA100 power adapter to provide power to the WBP54G.
To connect your phone to the Cisco WBP54G:
STEP 1 Configure the Cisco WBP54G using the Setup Wizard. See the instructions in the
Wireless-G Bridge for Phone Adapters Quick Installation Guide
cisco.com. See Appendix A, “Where to Go From Here,” for a list of documents
and locations.
STEP 2 During the Setup Wizard process, connect the Ethernet network cable of the
WBP54G to the back of the IP phone base station into the slot marked “SW.” See
the “Phone Connections” graphic.
STEP 3 Connect the power cable of the WBP54G to the power port on the IP phone base.
STEP 4 Plug the IP phone power adapter into the power port of the WBP54G.
STEP 5 Plug the other end of the IP phone power adapter into an electrical outlet.
, available on
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)20
Installing Your Phone
Connecting a PC to Your Phone (Optional)
Connecting a PC to Your Phone (Optional)
To connect a PC to your phone (optional):
STEP 1 To provide network access to a PC, connect one end of an additional Ethernet
cable (not provided) to the PC port on the back of the phone body. See the
“Phone Connections” graphic.
STEP 2 Connect the other end of the Ethernet cable to the network port on your PC.
Connecting Wired and Wireless Headsets (Optional)
2
The IP phones support headsets from different manufacturers. For the latest
supported models, contact your reseller. Additional information can be found at
the manufacturer’s websites:
http://www.plantronics.com
http://www.jabra.com
Each brand and type of headset may require different steps for connection.
Consult the documentation for your particular headset for more information. In
general, to connect a headset:
•Wireless—Connect the headset’s telephone cord into the telephone port on
the back of the IP Phone.
•Wired headsets—Connect the 2.5mm connector from the headset into the
headset port on the right side of the IP phone as shown in the following
graphic:
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)21
Installing Your Phone
Verifying Phone Startup
2
Verifying Phone Startup
After receiving power and network connectivity, the phone executes a boot-up
sequence. During this sequence, phones with screens display the Cisco logo and
then “Initializing Network”. All of the lights on the phone will flash.
After your phone is successfully connected to the network and receives a basic
configuration, your phone line keys should glow green (on models with phone line
keys).
On models with screens, the phone displays the standard menu for the phone. The
date, name and number of the phone display on the top line of the LCD screen. At
the bottom of the LCD screen, softkeys are displayed over their associated soft
buttons.
On models with no screen, such as the Cisco SPA 501G, the lines should glow
green and you should hear a dial tone when picking up the handset or pressing the
speakerphone button.
Cisco Small Business Pro IP Phone SPA 50X User Guide (SIP)22
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