Casio PCR-T465 User Manual

ELECTRONIC CASH REGISTER

PCR-T465

THANK YOU YOUR RECEIPT CALL AGAIN !



Canada model

U.S. model

CI Canada

USER'S MANUAL

Safety Precautions

• To use this product safely and correctly, read this manual thoroughly and operate as

instructed. After reading this guide, keep it close at hand for easy reference. Please keep all informations for future reference.

• Always observe the warnings and cautions indicated on the product.

About the icons

In this guide various icons are used to highlight safe operation of this product and to prevent injury to the operator and other personnel and also to prevent damage to property and this product. The icons and definitions are given below.

Indicates that there is a risk of severe injury or death if used incorrectly. Indicates that injury or damage may result if used incorrectly.

Icon examples

To bring attention to risks and possible damage, the following types of icons are used. The symbol indicates that it includes some symbol for attracting attention (including

warning). In this triangle the actual type of precautions to be taken (electric shock, in this case) is indicated.

The symbol indicates a prohibited action. In this symbol the actual type of prohibited actions (disassembly, in this case) will be indicated.

The symbol indicates a restriction. In this symbol the type of actual restriction (removal of the power plug from an outlet, in this case) is indicated.

Handling the register

Should the register malfunction, start to emit smoke or a strange odor, or otherwise behave abnormally, immediately shut down the power and unplug the AC plug from the power outlet. Continued use creates the danger of fire and electric shock.

• Contact CASIO service representative.

Do not place containers of liquids near the register and do not allow any foreign matter to get into it. Should water or other foreign matter get into the register, immediately shut down the power and unplug the AC plug from the power outlet. Continued use creates the danger of shorting, fire and electric shock.

• Contact CASIO service representative.

Warning!

Should you drop the register and damage it, immediately shut down the power and unplug the AC plug from the power outlet. Continued use creates the danger of shorting, fire and electric shock.

• Attempting to repair the register yourself is extremely dangerous. Contact CASIO service representative.

Never try to take the register apart or modify it in any way. High-voltage components inside the register create the danger of fire and electric shock.

• Contact CASIO service representative for all repair and maintenance.

Power plug and AC outlet

Use only a proper AC electric outlet (100V~240V) . Use of an outlet with a different voltage from the rating creates the danger of malfunction, fire, and electric shock. Overloading an electric outlet creates the danger of overheating and fire.

Make sure the power plug is inserted as far as it will go. Loose plugs create the danger of electric shock, overheating, and fire.

• Do not use the register if the plug is damaged. Never connect to a power outlet that is loose.

Use a dry cloth to periodically wipe off any dust built up on the prongs of the plug. Humidity can cause poor insulation and create the danger of electric shock and fire if dust stays on the prongs.

Do not allow the power cord or plug to become damaged, and never try to modify them in any way. Continued use of a damaged power cord can cause deterioration of the insulation, exposure of internal wiring, and shorting, which creates the danger of electric shock and fire.

• Contact CASIO service representative whenever the power cord or plug requires repair or maintenance.

Warning!

Caution!

Do not place the register on an unstable or uneven surface. Doing so can cause the register — especially when the drawer is open — to fall, creating the danger of malfunction, fire, and electric shock.

Do not place the register in the following areas.

• Areas where the register will be subject to large amounts of humidity or dust, or directly exposed to hot or cold air.

• Areas exposed to direct sunlight, in a close motor vehicle, or any other area subject to very high temperatures.

The above conditions can cause malfunction, which creates the danger of fire. Do not overlay bend the power cord, do not allow it to be caught between

desks or other furniture, and never place heavy objects on top of the power cord. Doing so can cause shorting or breaking of the power cord, creating the danger of fire and electric shock.

Be sure to grasp the plug when unplugging the power cord from the wall outlet. Pulling on the cord can damage it, break the wiring, or cause short, creating the danger of fire and electric shock.

Never touch the plug while your hands are wet. Doing so creates the danger of electric shock. Pulling on the cord can damage it, break the wiring, or cause short, creating the danger of fire and electric shock.

Never touch the printer head and the platen.

Introduction & Contents

Introduction & Contents ...................................................................................... 4

Getting Started ..................................................................................................... 7

Remove the cash register from its box. ............................................................................ 7

Remove the tape holding parts of the cash register in place............................................ 7

Install the three memory backup batteries........................................................................ 7

Install receipt/journal paper............................................................................................... 9

Plug the cash register into a wall outlet. ..........................................................................11

Insert the mode key marked “PGM” into the mode switch...............................................11

Turn the mode key to the “REG” position. .......................................................................11

Set the date. ...................................................................................................................12

Set the time..................................................................................................................... 12

Select printouts receipt or journal. .................................................................................. 12

Tax table programming .................................................................................................. 13

Programming for the U.S. tax tables procedure.................................................................................... 13

Programming for Canadian tax tables procedure ................................................................................. 14

Introducing PCR-T465........................................................................................ 16

General guide ................................................................................................................. 16

Roll paper, Receipt On/Off key, Mode key, Drawer, Drawer lock .......................................................... 16

Mode switch .......................................................................................................................................... 17

Lock/unlock the multipurpose tray ........................................................................................................ 18

Displays .......................................................................................................................... 19

Keyboard ........................................................................................................................20

Basic Operations and Setups ........................................................................... 22

How to read the printouts .................................................................................................... 22

How to use your cash register............................................................................................. 23

Displaying the time and date .......................................................................................... 24

Preparing coins for change............................................................................................. 24

Preparing and using department keys................................................................................. 25

Registering department keys .......................................................................................... 25

Programming department keys....................................................................................... 27

Registering department keys by programming data ....................................................... 28

Preparing and using PLUs .................................................................................................. 29

Programming PLUs ........................................................................................................ 29

Registering PLUs............................................................................................................ 30

Preparing and using discounts ............................................................................................ 31

Programming discounts .................................................................................................. 31

Registering discounts ..................................................................................................... 32

Preparing and using reductions........................................................................................... 33

Programming for reductions ........................................................................................... 33

Registering reductions .................................................................................................... 34

Calculating the merchandise subtotal ................................................................................. 35

Registering charge and check payments ............................................................................ 36

Registering returned goods in the REG mode .................................................................... 37

Registering returned goods in the RF mode ....................................................................... 38

Registering money received on account ............................................................................. 39

Registering money paid out................................................................................................. 39

Making corrections in a registration..................................................................................... 40

No sale registration ............................................................................................................. 42

Printing the daily sales reset report ..................................................................................... 43

Convenient Operations and Setups ................................................................. 44

Clerk control function........................................................................................................... 44

Clerk sign on and sign off ............................................................................................... 44

Post-finalization receipt format, General printing control, Compulsory, Machine features .. 45

About post-finalization receipt......................................................................................... 45

Programming general printing control............................................................................. 46

Programming compulsory and clerk control function...................................................... 47

Programming read/reset report printing control .............................................................. 48

Setting a store/machine number ......................................................................................... 48

Programming to clerk .......................................................................................................... 49

Programming clerk number ............................................................................................ 49

Programming trainee status of clerk ............................................................................... 49

Programming descriptors and messages............................................................................ 50

Programming report descriptor, grand total, special character,

report title, receipt message and clerk name................................................................. 50

Report descriptor .................................................................................................................................. 50

Clerk name, Grand total, special character, Report title ....................................................................... 51

Receipt message .................................................................................................................................. 52

Programming department key descriptor........................................................................ 52

Programming PLU descriptor ......................................................................................... 53

Programming function key descriptor ............................................................................. 54

Programming receipt message/logo stamp control function........................................... 54

Entering characters .............................................................................................................55

Using character keyboard............................................................................................... 55

Entering characters by code ........................................................................................... 56

Department key feature programming................................................................................. 57

Batch feature programming ............................................................................................ 57

Individual feature programming ...................................................................................... 58

PLU feature programming ................................................................................................... 59

Batch feature programming ............................................................................................ 59

Individual feature programming ...................................................................................... 60

Percent key feature programming ....................................................................................... 64

Registering manual tax ................................................................................................... 66

Currency exchange programming ....................................................................................... 67

Currency exchange rate programming ........................................................................... 67

Currency exchange feature programming ...................................................................... 67

Other function key feature programming............................................................................. 70

Cash, Charge, Check key............................................................................................... 70

Minus key, Received on account, Paidout key, #/No sale key, No sale key ................... 71

Calculator functions............................................................................................................. 72

About the daylight saving time ............................................................................................ 73

Printing read/reset reports (Including “Electronic journal report”)........................................ 74

Reading the cash register's program................................................................................... 80

Troubleshooting ................................................................................................. 83

When an error occurs.......................................................................................................... 83

When the register does not operate at all ........................................................................... 84

In case of power failure ....................................................................................................... 85

When the L sign appears on the display ............................................................................. 85

User Maintenance and Options ........................................................................ 86

To replace journal paper...................................................................................................... 86

To replace receipt paper...................................................................................................... 87

Options ................................................................................................................................ 87

Specifications..................................................................................................... 88

Introduction & Contents

Index.................................................................................................................... 89

Introduction & Contents

Unpacking the register

Mode key (Operator/Program key)

User's manual/ Drawer key

Take-up reel

Roll paper

Memory backup batteries

User'sManual

Welcome to the CASIO PCR-T465!

Congratulations upon your selection of a CASIO Electronic Cash Register, which is designed to provide years of reliable operation. Operation of a CASIO cash register is simple enough to be mastered without special training. Everything you need to know is included in this manual, so keep it on hand for reference. Consult your CASIO dealer if you have any questions about points not specifically covered in this manual.

GUIDELINES LAID DOWN BY FCC R ULES FOR USE OF THE UNIT IN THE U.S.A.

(Not applicable to other areas)

FCC WARNING: This equipment has been tested and found to comply with the limits for a Class A digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING: Changes or modifications not expressly approved by the party responsible for compliance could void the

user’s authority to operate the equipment.

The main plug on this equipment must be used to disconnect main power. Please ensure that the socket outlet is installed near the equipment and shall be easily accessible.

Please keep all information for future reference.

Getting Started

This section outlines how to unpack the cash register and get it ready to operate. You should read this part of the manual even if you have used a cash register before. The following is the basic set up procedure, along with page references where you should look for more details.

User'sManual

Remove the cash register from its box.

Make sure that all of the parts and accessories are included.

Remove the tape holding parts of the cash register in place.

Also remove the small plastic bag taped to the printer cover. Inside you will find the mode keys.

Getting Started

Install the three memory backup batteries.

1. Remove the printer cover and open the platen arm.

printer cover

platen arm

2. Remove the battery compartment cover. Slide the cover and pull it up.

battery compartment cover

Getting Started

4. Replace the battery compartment cover. 5. Close the platen arm and replace the printer cover.

Install the three memory backup batteries. (continued…)

3. Note the (+) and (–) markings in the battery compartment. Load a set of three new SUM3 (UM-3) batteries so that their positive (+) and negative (–) ends are facing as indicated by the markings.

Important!

These batteries protect information stored in your cash register's memory when there is a power failure or when you unplug the cash register. Be sure to install these batteries.

Precaution!

Incorrectly using batteries can cause them to burst or leak, possibly damaging the interior of the cash register. Note the following.

• Be sure that the positive (+) and negative (–) ends of the batteries are facing as marked in the battery compartment when you load them into the unit.

• Never mix batteries of different types.

• Never mix old batteries with new ones.

• Never leave dead batteries in the battery compartment.

• Remove the batteries if you do not plan to use the cash register for long periods.

• Replace the batteries at least once every two years, no matter how much the cash register is used during the period.

WARNING!

• Never try to recharge the batteries supplied with the unit.

• Do not expose batteries to direct heat, let them become shorted or try to take them apart.

Keep batteries out of the reach of small children. If your child should swallow a battery, consult a physician immediately.

Install receipt/journal paper.

Platen arm

Platen

Printer

Important!

Take away the head protection sheet from the printer and close the platen arm.

Caution! (in handling the thermal paper)

• Never touch the printer head and the platen.

• Unpack the thermal paper just before your use.

• Avoid heat/direct sunlight.

• Avoid dusty and humid places for storage.

• Do not scratch the paper.

• Do not keep the printed paper under the following circumstances: High humidity and temperature/direct sunlight/contact with glue, thinner or a rubber eraser.

Getting Started

To install receipt paper

Step 1

Remove the printer cover.

Step 2

Open the platen arm.

Step 3

Ensuring the paper is being fed from the bottom of the roll, lower the roll into the space behind the printer.

Step 4

Put the leading end of the paper over the printer.

Step 5

Close the platen arm slowly until it locks steadily.

Complete

Replace the printer cover, passing the leading end of the paper through the cutter slot. Tear off the excess paper.

Getting Started

To install journal paper

Step 1

Remove the printer cover.

Step 2

Open the platen arm.

Step 3

Ensuring the paper is being fed from the bottom of the roll, lower the roll into the space behind the printer.

Step 4

Put the leading end of the paper over the printer.

Step 7

Slide the leading end of the paper into the groove on the spindle of the takeup reel and wind it onto the reel two or three turns.

Step 8

Replace the paper guide of the take-up reel.

Step 9

Place the take-up reel into place behind the printer, above the roll paper.

Step 5

Close the platen arm slowly until it locks steadily.

Step 10

Press the f key to take up any slack in the paper.

During machine installation, press the f

key after power on.

Step 6

Complete

Remove the paper guide of the take-up reel.

Replace the printer cover.

Plug the cash register into a wall outlet.

Be sure to check the sticker (rating plate) on the side of the cash register to make sure that its voltage matches that of the power supply in your area.

Insert the mode key marked “PGM” into the mode switch.

C-A02

PGM

C-A32

CAL

REG

OFF

PGM

Turn the mode key to the “REG” position.

The display should change to the following.

Getting Started

CAL

REG

OFF

PGM

X Z

Getting Started

CAL

REG

OFF

PGM

CAL

REG

OFF

PGM

Set the date.

X Z

Mode Switch

Set the time.

X Z

Mode Switch

C-A32

PGM

61s6

Example:

June 15, 2002 2 020615

61s6

Example:

08:20 AM 2 0820 09:45 PM 2 2145

::::

::::::

Year Month Day

Current date

6x6C

Current time



6x6C

Select printouts receipt or journal.

10.

CAL

REG

OFF

PGM

Mode Switch

Note !

If you need journal and are sometimes required receipts by customers, select “issue receipt”. After business hours, issue the electronic journal report.

X Z

PGM

C-A32

61s6 6h6s

Issue receipt = 0

{

Print journal = 1

}

11.

Tax table programming

Programming automatic tax calculation

Important!

After you program the tax calculations, you also have to individually specify which departments (page 27) and PLUs (page 29) are to be taxed.

For this cash register to be able to automatically register state sales tax, you must program its tax tables with tax calculation data from the tax table for your state. There are three tax tables (U. S.) and four tax tables (Canada) that you can program for automatic calculation of three/four separate sales taxes.

Programming for the U.S. tax tables procedure

The procedure to setup the tax table is printed on the guidance receipt. First issue the guidance receitpt by the / key and follow it to set the tax table.

/ 2 2/ 2 0101/

(Alabama)

Getting Started

ENTER NUMBER THEN PRESS <HELP> KEY.

01:HOW TO PROGRAM DATE AND TIME?

02:HOW TO PROGRAM TAX TABLE?

: :

07:WHAT IS THE ELECTRONIC JOURNAL?

02:HOW TO PROGRAM TAX TABLE?

•SELECT YOUR STATE AND ENTER NUMBER THEN PRESS <HELP> KEY.

0101:ALABAMA 0201:ALASKA 0301:ARIZONA 0401:ARKANSAS 0501:CALIFORNIA : : 5001:WISCONSIN 5101:WYOMING

PLEASE SELECT YOUR DISTRICT NUMBER FROM BELOW TABLE.

1)TURN MODE KEY TO PGM.

2)3<SUBTOTAL>

3)025<SUBTOTAL>

SET TABLE1

4)XXXX <CASH>KEY.

SET TABLE2(IF NECESSARY)

5)XXXX <CASH>KEY.

6)<SUBTOTAL>

XXXX IS DISTRICT NUMBER

ALABAMA 0101: 4% State 0102: 4.5% State & Local 0103: 5% State & Local 0104: 5.5% State & Local : : 0111: 9 % State & Local

Follow these steps.

Getting Started

11.

Tax table programming (continued)

Programming for Canadian tax tables procedure

State sales tax calculation data tables for all of the states that make up all Canadian provinces are included on this page. This data is current as of October 30, 1994. Simply find your province in the tax tables and input the data shown in its table.

Programming tax table

Example 1: Federal tax 7% (Add-on/round-off) Example 2: Ontario 10 % (Tax-on-tax/Round-off)

ONTARIO

5002

Assign table 1

5002

Terminate the program

CAL

REG

OFF

PGM

Mode Switch

0125s

5002a

X Z

PGM

C-A32

ONTARIO

10%

5004

CAL

REG

OFF

PGM

Mode Switch

Assign table 2

Table 3/4: 0325/0425

5004

Terminate the program

0225s

10a

5004a

X Z

PGM

C-A32

• 4 tax tables are used for the following purpose

Table 1: Used for the federal taxable items. Table 2: Used for the provincial taxable items. Table 3/4: Used for the provincial taxable items for different tax table.

CANADIAN T AX TABLES

* Must be programmed into Tax

table 2 ~ 4.

NOVA

SCOTIA

10%

5004

ONTARIO

10%

5004

QUEBEC

10%

5004

NEW

FOUNDLAND

12%

5004

ONTARIO

12%

0 1

4 25 25 25 29 37 45 54

BRITISH

COLUMBIA

14 24 41 58 74

0 1 2

MANITOBA

SASKATCHEWAN

5002

ONTARIO

5002

N.B. &

P.E.I

0 1

3 25 25 31 43 56

QUEBEC

9002

Important!

Be sure you use the federal sales tax data with your provincial sales tax data. Even if your province use the same tax rate as another province, inputting the wrong data will result incorrect tax calculations.

Getting Started

Introducing PCR-T465

General guide

This part of the manual introduces you to the cash register and provides a general explanation of its various parts.

display drawer keyboard pop-up display printer cover take-up reel main operator customer

Take-up reel

Roll paper

Printer

Printer cover

Pop-up display

(customer display)

Main display Mode switch

Keyboard

Multipurpose tray Drawer Drawer lock

Roll paper

You can use the roll paper to print receipts and a journal (page 9 ~ 10).

Receipt On/Off key

When you are using the printer for receipt printer, you can use this key (in the REG and RF modes only) to turn the printer on and off. If a customer asks for a receipt while receipt printing is turned off by this key,

RECEIPT ON/OFF

you can issue a post-finalization receipt (page 45).

Mode key

There are two types of mode keys: the program key (marked “PGM”) and the operator key (marked “OP”). The program key can be used to set the mode switch to any position, while the operator key can select the REG, CAL and OFF position.

Drawer

The drawer opens automatically whenever you finalize a registration and whenever you issue a read or reset report. The drawer will not open if it is locked with the drawer key.

Drawer lock

Use the drawer key to lock and unlock the drawer.

Multipurpose tray

This tray can always be opened if the locking knob is in the unlock position. Use the locking knob to lock and unlock this tray.

PGM

C-A32

C-A02

Program Operator

key key

CAL

Introducing PCR-T465

Mode switch

Use the mode keys to change the position of the mode switch and select the mode you want to use.

Mode Switch

Z X

CAL

REG

OFF

PGM

Mode Name Description RESET READ CALCULATOR REGISTER STAND-BY REFUND PROGRAM

Reads sales data in memory and clears the data. Reads sales data in memory without clearing the data. Use this mode for calculator. Use this mode for normal registration. Cash register standing by. Use this mode to register refund transaction. Use this mode for cash register programming.

REG

OFF

PGM

Introducing PCR-T465

Lock/unlock the multipurpose tray

Lock (Red)

Unlock (Green)

When the cash drawer does not open!

In case of power failure or the machine is in malfunction, the cash drawer does not open automatically. Even in these cases, you can open the cash drawer by pulling drawer release lever (see below).

Important!

The drawer will not open, if it is locked with a drawer lock key.

Displays

Main Display Pop-up (customer) display

(alphanumeric + numeric display) (numeric display)

Item registration (by department/PLU)

AMOUNT

alphanumeric display

RPT

RECEIPT ON

Repeat registration

3 "50

RPT

RECEIPT ON

Totalize operation

!50

AMOUNT

!50

TOTAL CHANGE

15 2

3 "50

TOTAL CHANGE

13 2

Introducing PCR-T465

AMOUNT

_ 1"34

RPT

RECEIPT ON

15 2

1Amount/Quantity

This part of the display shows monetary amounts. It also can be used to show the current time. (The current date is shown in the alphanumeric display.)

2Item/Key descriptor

When you register an item or key, the item/key descriptor appears here. Mode descriptor is also displayed here.

3Number of repeats

Anytime you perform a repeat registration (page 26,

30), the number of repeats appears here.

_ 1"34

TOTAL CHANGE

Note that only one digit is displayed for the number of repeats. This means that a “5” could mean 5, 15 or even 25 repeats.

4Total/Change indicators

When the TOTAL indicator is lit, the displayed value is monetary total or subtotal amount. When the CHANGE indicator is lit, the displayed value is the change due.

5Receipt on/off indicators

When the register is in “issuing receipt” mode, under-bar sign is lit on this digit. (REG/RF mode, during standing-by only)

Introducing PCR-T465

Keyboard

1 2 3

FEED

RECEIPT ON/OFF

OPEN

CLK#

4 5 6

PRICE

7 8 9

—

0 A B

POST RECEIPT

EXCHG

• Register Mode

1 Paper feed key f

Hold this key down to feed paper from the printer.

2 Receipt on/off key D

Use this key twice to change the status “receipt issue” or “no receipt.” This key is only effective when the “use printer for receipt printer” in the printer control program is selected. In case of “receipt issue”, the “RECEIPT ON” indicator is lit.

3 Open/Clerk number key o

It is necessary to select one of these functions (page 47). Open key: Use this key to temporarily release a limitation on the number of digits that can be input for a unit price. Clerk number key: Use this key to sign clerk on and off the register.

4 Percent key p

Use this key to register premiums or discounts.

5 Price key :

Use this key to register unit prices for subdepartment.

6 PLU/Subdepartment key *

Use this key to input PLU (subdepartment) numbers.

7 Minus key m

Use this key to input values for subtraction.

8 Refund key R

Use this key to input refund amounts and void certain entries.

ERR.CORR CANCEL

PLU/

S.DEPT

X/FOR

DATE

TIME

C/AC

789 456 123 000•

54/78 60/84 66/90 72/96

30 36 42 48

6121824

53/77 59/83 65/89 71/95

29 35 41 47

5111723

52/76 58/82 64/88 70/94

28 34 40 46

4101622

51/75 57/81 63/87 69/93

27 33 39 45

3 9 15 21

50/74 56/80 62/86 68/92

26 32 38 44

2 8 14 20

49/73 55/79 61/85 67/91

25 31 37 43

1 7 13 19

E G

DEPT

SHIFT

I J

S1PDT/S2

K L

M N

SUBTOTAL

CA AMT

TEND

for the U.S.

9 Multiplication/For/Date/Time key x

Use this key to input a quantity for a multiplication and registration of split sales of packaged items. Between transactions, this key displays the current time and date.

0 Post receipt/Currency exchange key ;

Post receipt key: Use this key to produce a post-finalization receipt (page 45). Currency Exchange key: Use this key for calculating subtotal amounts or paying amount due in foreign currency (page 67).

A Error correct/Cancel key e

Use this key to correct registration errors and to cancel registration of entire transactions.

B Clear key C

Use this key to clear an entry that has not yet been registered.

C Ten key pad 0, 1, ~ 9, -, ^

Use these keys to input numbers.

D Department keys !, ~ % (&, ~ .)

Use these keys to register items to departments.

E Department shift key d

Use this key to shift the department key number from 1 through 24 to 25 through 48, 49 to 72, 73 to 96.

! 2 Dept 01 dd! 2 Dept 49 " 2 Dept 02 dd" 2 Dept 50

% 2 Dept 24 dd% 2 Dept 72

d! 2 Dept 25 ddd! 2 Dept 73

d% 2 Dept 48 ddd% 2 Dept 96

HELP

CHK

1 4 7 0

FEED

—

POST RECEIPT

EXCHG

RECEIPT ON/OFF

PRICE

8 A

ERR.CORR CANCEL

3 6 9 B

OPEN

CLK#

PLU/

S.DEPT

X/FOR

DATE

TIME

C/AC

789 456 123 000•

6121824

5111723

4101622

3 9 15 22

2 8 14 21

1 7 13 19

F H

#NS

I J

T/S1PDT/S2

K L

MD/ST

SUBTOTAL

CA AMT

TEND

for Canada

CHK

F Non-add key b

Use this key to print reference number (to identify a personal check, credit card, etc.) during a transaction, use this key after some numerical entries.

G Help key /

Use this key to look up the procedures to set date/time, tax table etc.

H No sale key V

Use this key to open the drawer without registering anything.

I Received on account/Tax shift 1 key E

Received on account key: Use this key following a numeric entry to register money received for non-sale transactions. Tax shift 1 key: Use this key without a numeric entry to change the Taxable 1 status of the next item.

J Paid out/Tax shift 2 key @

Paid out key: Use this key following a numeric entry to register money paid out from the drawer. Tax shift 2 key: Use this key without a numeric entry to change the Taxable 2 status of the next item.

K Charge key h

Use this key to register a charge sale.

L Check key k

Use this key to register a check tender.

M Merchandise subtotal key M

Use this key to display and print the current subtotal (excludes add-on tax) amount.

N Non-add/No sale key B

Non-add key: Use this key to print reference number (to identify a personal check, credit card, etc.) during a transaction, use this key after some numerical entries. No sale key: Use this key to open the drawer without registering anything.

O Subtotal key s

Use this key to display and print the current subtotal (includes add-on tax) amount.

P Cash amount tendered key a

Use this key to register a cash sale.

• Calculator Mode

4 Percent key p 6 Memory recall key * B Clear/All clear key C C Ten key pad H, N Drawer open key V, B P Equal key a Q Arithmetic operation key !, ", # and $

, 1, ~ 9, -, ^

&, ', ( and )

Introducing PCR-T465

Basic Operations and Setups

How to read the printouts

• The journal and receipts are records of all transactions and operations.

• The contents printed on receipts and journal are identical, except the date printing line. (The date line is printed on receipts and reports.)

• You can choose the journal skip function (page 46). If the journal skip function is selected, the cash register will print the total amount of each transaction, and the details of premium, discount and reduction operations only, without printing department and PLU item registrations on the journal.

• The following items can be skipped on receipts and journal.

•Time

• Consecutive number

• Taxable status

• Taxable amount

Receipt Sample

************************ * * * * THANK YOU * * ** CALL AGAIN ** * * ************************

* COMMERCIAL MESSAGE * * COMMERCIAL MESSAGE * * COMMERCIAL MESSAGE * * COMMERCIAL MESSAGE * * COMMERCIAL MESSAGE * REG 06-15-2002 12:34 CLERK 01 0001-000123

DEPT01 T1 $1.00 DEPT02 T1 $2.00 5 X @1.00 DEPT03 T2 $5.00 TAX-AMT 1 $3.00 TAX 1 5% $0.15 TAX-AMT 2 $5.00 TAX 2 4% $0.20 TAX $0.35 TOTAL $8. CASH $10.00 CHANGE $1.65 7 No *** BOTTOM MESSAGE *** *** BOTTOM MESSAGE *** *** BOTTOM MESSAGE *** *** BOTTOM MESSAGE *** *** BOTTOM MESSAGE ***

— Logo message

or graphic logo

— Commercial message

— Mode/Date/Time — Clerk/Machine No.

-Consecutive No.

— Taxable amount

with tax rate

— Tax total

— Item counter

— Bottom message

Journal Sample Journal Sample

(Item lines Included) (Item lines Skipped)

(normal height) (half height)

REG 06-15-2002 12:32

REG 12:33 CLERK 01 0001-000122 DEPT01 T1 $1.00 DEPT02 T1 $2.00 TAX-AMT 1 $3.00 TAX 1 $0.15 TAX $0.15 CASH $3.

15 2 No REG 12:34 CLERK 01 0001-000123 DEPT01 T1 $1.00 DEPT02 T1 $2.00 5 X @1.00 DEPT03 T2 $5.00 TAX-AMT 1 $3.00 TAX 1 5% $0.15 TAX-AMT 2 $5.00 TAX 2 4% $0.20 TAX $0.35 TOTAL $8.

35 CASH $10.00 CHANGE $1.65 7 No REG 12:35 CLERK 01 0001-000124 DEPT01 T1 $1.00 DEPT02 T1 $2.00 5 X @1.00 DEPT03 T2 $5.00

CLERK 01 0001-000121 TAX-AMT 1 $3.00 TAX 1 5% $0.15 TAX $0.15 CASH 2 No REG 06-15-2002 12:33 CLERK 01 0001-000122 TAX-AMT 1 5% $3.00 TAX 1 $0.15 TAX $0.15 CASH 2 No REG 06-15-2002 12:34 CLERK 01 0001-000123 TAX-AMT 1 $3.00 TAX 1 5% $0.15 TAX-AMT 2 $5.00 TAX 2 4% $0.20 TAX $0.35 TOTAL CASH $10.00 CHANGE $1.65 7 No REG 06-15-2002 12:35 CLERK 01 0001-000124 TAX-AMT 1 $3.00 TAX 1 5% $0.15 TAX-AMT 2 $5.00 TAX 2 4% $0.20

3.15

8.35

In the operation examples contained in this manual, the print samples are what would be produced if the roll paper is being used for receipts. They are not actual size. Actual receipts are 58 mm wide. Also, all sample receipts and journals are printout images.

How to use your cash register

The following describes the general procedure you should use in order to get the most out of your cash register.

BEFORE business hours…

• Check to make sure that the cash register is plugged in securely. Page 11

• Check to make sure there is enough paper left on the roll. Page 9, 10

• Read the financial totals to confirm that they are all zero. Page 75

• Check the date and time. Page 24

DURING business hours…

• Register transactions. Page 25

• Periodically read totals. Page 74

AFTER business hours…

• Issue electronic journal report. (if necessary) Page 77

• Reset the daily totals. Page 43

• Remove the journal. Page 86

• Empty the cash drawer and leave it open. Page 18

• Take the cash and journal to the office.

Basic Operations and Setups

Displaying the time and date

You can show the time and date on the display of the cash register whenever there is no registration being made.

To display and clear the time and date

OPERATION DISPLAY

CAL

REG

OFF

PGM

X Z

Mode Switch

08-3~

RECEIPT

RPT

RECEIPT

RPT

AMOUNT

~00

C-A02

PGM

C-A32

Month Day Year

Hour Minutes. (24-hour system)

Preparing coins for change

You can use the following procedure to open the drawer without registering an item. This operation must be performed out of a sale. (You can use the E key instead of the B key. See page 39.)

Opening the drawer without a sale

OPERATION RECEIPT

(V: Canada)

CAL

REG

OFF

PGM

X Z

Mode Switch

REG 06-15-2002 08:35

000001

#/NS ••••••••••••

C-A02

C-A32

PGM

Preparing and using department keys

Registering department keys

X Z

Mode Switch

The following examples show how you can use the department keys in various types of registrations.

Single item sale

Example 1

OPERATION RECEIPT

Unit price $1.00

Item

Payment Cash $1.05

Quantity 1

Dept. 1

Taxable (1)

Unit price

Department

CAL

REG

OFF

PGM

REG 06-15-2002 08:40

000002

DEPT01 T1 $1.00 TAX-AMT 1 $1.00 TAX 1 $0.05 CASH $1.

Example 2 OPERATION RECEIPT

C-A02

— Mode/date/time — Consecutive No.

Department

— descriptor/unit price — Taxable amount 1 — Tax amount 1

—

Cash total amount

C-A32

PGM

Unit price $1.00

Item 1 Quantity 1

Dept. 25

Unit price $2.00

Item 2 Quantity 1

Dept. 49

Unit price $3.00

1-d!

Designating from department 25 to 48, press d once

(-2- shows),

49 to 72, press d twice,

(-3- shows),

73 to 96, press d three times

(-4- shows).

REG 06-15-2002 08:40

000003

DEPT25 $1.00 DEPT49 $2.00 DEPT73 $3.00 TOTAL $6. CASH $10.00 CHANGE $4.00

Item 3 Quantity 1

Dept. 73

Payment Cash $10.00

dd!

ddd!

10-a

Example 3 OPERATION RECEIPT

Unit price $1.00

Item

Quantity 1

Dept. 3

Tax status (1/2)→2

Payment Cash $1.00

E3-(

Shifting taxable dept. to nontaxable by depressing

E, @ before numeric.

REG 06-15-2002 08:40

000004

DEPT03 T2 $3.00 TAX-AMT 2 $3.00 TAX 2 $0.30 CASH $3.

Basic Operations and Setups

Tax status symbol

— Taxable amount 2 — Tax amount 2

Basic Operations and Setups

Repeat

OPERATION RECEIPT

Unit price $1.50

Item

Quantity 3

Dept. 3

Taxable (1/2)

Payment Cash $10.00

Multiplication

Unit price $1.00

Item

Payment Cash $20.00

Quantity 12.5

Dept. 3

Taxable (1/2)

150(

( ( s

10-a

REG 06-15-2002 08:45

000003

DEPT03 T1T2 $1.50 DEPT03 T1T2 $1.50 DEPT03 T1T2 $1.50 TAX-AMT 1 $4.50 TAX 1 $0.23 TAX-AMT 2 $4.50 TAX 2 $0.45 TOTAL $5. CASH $10.00 CHANGE $4.82

OPERATION RECEIPT

12^5x

Quantity (4-digit integer/2-digit decimal)

1-(

20-a

REG 06-15-2002 08:50

000004

12.5 X @1.00 DEPT03 T1T2 $12.50 TAX-AMT 1 $12.50 TAX 1 $0.63 TAX-AMT 2 $12.50 TAX 2 $1.25 TOTAL $ CASH $20.00 CHANGE $5.62

— Repeat — Repeat

— Quantity/unit price

14.38

Split sales of packaged items

Unit price $10.00

Item

Payment Cash $20.00

Quantity 3 / 4

Dept. 3

Taxable (1/2)

OPERATION RECEIPT

Quantity being purchased (4-digit integer/2-digit decimal)

10-(

Package price

REG 06-15-2002 08:55 000007

3 X @4 / 10.00 DEPT03 T1T2 $7.50 TAX-AMT 1 $7.50 TAX 1 $0.38 TAX-AMT 2 $7.50 TAX 2 $0.75 TOTAL $8. CASH $10.00 CHANGE $1.37

10-a

— Quantity — Package quantity/

unit price

Programming department keys

61s6



6 6s



To program a unit price for each department

To other department

CAL

REG

OFF

PGM

Mode Switch

To program the tax calculation status for each department

Tax calculation status

This specification defines which tax table should be used for automatic tax calculation. See page 13 for information on setting up the tax tables.

Programming procedure

CAL

REG

OFF

PGM

Mode Switch

X Z

61s6

::::::

6



PGM

C-A32

X Z

PGM

C-A32

Example:

$1,234.56 2 123456

E (Tax table 1) @ (Tax table 2) k (Tax table 3)

{

e (Tax table 4)* B or V (Non tax)

Unit price

$1.00 2 100

$10.25 2 1025

Different status to different department

Same status to

different department

}

Department

6s

Department designation

Department

Note: T ax symbols

T1: Tax table 1 T2: Tax table 2 T3: Tax table 3 T4: Tax table 4 *(only for the Canadian model)

Department 1 ~ 12 are initialized as Taxable 1 and 2, others are initialized as non-tax.

for the U.S. for Canada

!(Dept.1) dd!(Dept.49) "(Dept.2) dd"(Dept.50)

%(Dept.24) dd%(Dept.72)

d!(Dept.25) ddd!(Dept.73)

d%(Dept.48) ddd%(Dept.96)

& (Dept.1) ' (Dept.2)

. (Dept.24)

Basic Operations and Setups

Registering department keys by programming data

Preset price

OPERATION RECEIPT

Unit price ($1.00)

Item

Payment Cash $1.00

( ): Preset value

Preset tax status (Add-on tax)

Quantity 1

Dept. 1

Taxable (No)

OPERATION RECEIPT

! a

CAL

REG

OFF

PGM

X Z

Mode Switch

REG 06-15-2002 08:55

000005

DEPT01 $1.00 CASH $1.

C-A02

Department

—

descriptor/unit price

C-A32

PGM

Unit price ($2.00)

Quantity 5

Item 1

Dept. 2

Taxable (1)

Unit price ($2.00)

Quantity 1

Item 2

Dept. 4

Taxable (2)

Payment Cash $20.00

( ): Preset value

" $ s

20-a

REG 06-15-2002 09:00

000006

5 X @2.00 DEPT02 T1 $10.00 DEPT04 T2 $2.00 TAX-AMT 1 $10.00 TAX 1 $0.50 TAX-AMT 2 $2.00 TAX 2 $0.12 TOTAL $ CASH $20.00 CHANGE $7.38

12.62

Tax status symbols

— Taxable Amount 1 — Tax 1 — Taxable Amount 2 — Tax 2

+ 64 hidden pages