Casio PCR-T285, PCR-T295 User Manual

To use the Cash Register safely

1. Name of Parts

3. To set a paper roll

Quick Start Guide

PCR-T285 PCR-T295 SE-S100

Electronic Cash Register

Note : This manual describes basic setups and operation methods. For more detail, please

download the User’s Manual from: http://world.casio.com/manual/sa/

Thank you very much for purchasing this CASIO electronic Cash Register. START-UP is QUICK and EASY!

Power Supply

Your Cash Register is designed to operate on standard household current (120 V, 220 V, 230 V, 240 V; 50/60 Hz). Do not overload the outlet by plugging in too many appliances.

Cleaning

Clean the Cash Register exterior with a soft cloth which has been moistened with a solution of a mild neutral detergent and water, and wrung out. Be sure that the cloth is thoroughly wrung out to avoid damage to the printer. Never use paint thinner, benzene, or other volatile solvents.

The mains plug on this equipment must be used to disconnect mains power. Please ensure that the socket outlet is installed near the equipment and shall be easily accessible.

Preparations

Please follow the steps described below.

• Unpack the Cash Register and DO NOT plug into the mains supply until sections 1 and 2 have been completed.

• To prevent losing all your settings and sales data, we strongly recommend that you install the memory protection batteries before you use the Cash Register and replace them at least once a year.

Warning Power plug and AC outlet

• Use only a proper AC electric outlet. Use of an outlet with a different voltage from the rating

The main plug on this equipment must be used to disconnect mains power. Please ensure that the socket outlet is installed near the equipment and shall be easily accessible.

THIS IS A CLASS A PRODUCT. IN A DOMESTIC ENVIRONMENT THIS PRODUCT MAY CAUSE R ADIO INTERFERENCE IN WHICH CASE THE USER MAY BE REQUIRED TO TAKE ADEQUATE MEASURES.

WARNING: This equipment has been tested and found to comply with the limits for a Class A digital device,

pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

creates the danger of malfunction, re, and electric shock. Overloading an electric outlet creates the danger of overheating and re.

• Make sure the power plug is inserted as far as it will go. Loose plugs create the danger of

electric shock, overheating, and re.

Do not use the register if the plug is damaged. Never connect to a power outlet that is loose.

• Use a dry cloth to periodically wipe off any dust built up on the prongs of the plug. Humidity

can cause poor insulation and create the danger of electric shock and re if dust stays on

the prongs.

• Do not allow the power cord or plug to become damaged, and never try to modify them in any way. Continued use of a damaged power cord can cause deterioration of the insulation, exposure of internal wiring, and short circuit, which creates the danger of electric shock

and re.

Contact CASIO service representative whenever the power cord or plug requires repair or maintenance.

Manufacturer:CASIO COMPUTER CO., LTD. 6-2, Hon-machi 1-chome, Shibuya-ku, Tokyo 151-8543, Japan Responsible within the European Union:CASIO EUROPE GmbH CASIO-Platz 1, 22848 Norderstedt, Germany

WARNI NG

GUIDELINES LAID DOWN BY FCC RULES FOR USE OF THE UNIT IN THE U.S.A.

(Not applicable to other areas)

Please keep all information for future reference. The declaration of conformity may be consulted at http://world.casio.com/

Printer cover

Take up reel

Platen arm

2. To install memory protection batteries

1 Remove the printer cover by lifting it up.

2 Remove the take up reel.

Mode switch

Keyboard

Drawer

3 Remove the battery compartment cover and

install two new “AA” type manganese batteries in the battery compartment over battery extraction ribbon.

4 Replace the battery compartment cover.

Please make sure that the battery compartment cover is fastened securely with a click sound.

This Cash Register is tted with a thermal printer - only 58 mm wide thermal paper rolls can be used.

1 Open the platen arm by lifting it up slowly.

2 Hold the paper roll so that the end of the

paper comes out from the bottom of the roll and place it behind the printer.

Never touch the printer’s thermal head and the platen. Avoid the thermal paper from heat ,

Note:

humidity or direct sunlight.

Important

• If the thermal paper roll is not properly installed, you will not be able to use the Cash Register. The

display shows ‟E014 Paper end” to indicate that the paper is not inserted.

• If the display shows “E010 Close the platen arm”, close the platen arm securely.

3 Place the end of the paper over the printer.

4 Close the platen arm slowly until it locks

securely.

MA1411-A QSG286US*E

4. Get the Cash Register ready

1 Insert a Mode key marked PGM that comes with the Cash

PGM

2 Plug in the power cord into an AC outlet.

5. To set the language, date, time, and tax rates

Important

• In each setting of date, time and tax rates, the Cash Register prints your settings. Make sure that

the settings are correct. If you have made incorrect date and time setting, press y key . For other incorrect settings, pull out the AC cord, take out batteries, and start from the beginning.

1 As soon as you plug in the power cord, the printer prints instructions for selecting the language.

Input the language number and press p key. For example, if you wish to select English, press

? p keys.

2 The printer prints the instructions for setting date and time and the top digit of the display ashes.

Enter the date in order of month, day, and year. For example, input 012115 for January 21, 2015. After then, display changes for setting time. Enter the present hours and minutes in 24 - hour system. For example, 1300 for 1:00 pm.

Note: For Canadian model, proceed to step 5.

3 The printer prints “PLEASE INPUT TAX RATE”. Input tax rate 1 and press p. For example,

press M and p keys for 7% tax rate 1.

4 Repeat the same operation as step 3 for tax rates 2 and 3. Please do not forget the rates you have

set, and be sure to preset the rates to departments explained in “To preset tax status to each department” on the back page. If you wish to exit from the tax rates settings, press o key. For US model, the basic settings have been completed.

5 Canadian model only: As the printer prints “PLEASE SELECT TAX TABLE.” and list of the states,

choose your state and input the number of the state and press p key. For example, if you use the Cash Register in Alberta, press Z and p keys. If you select “MANUAL ENTRY: 0 <CA>”, input tax rates manually by following steps 3 and 4 and then proceed to step 6.

6 Canadian model only: The printer prints “DO YOU USE CANADIAN ROUNDING?”. Input Z

p (USE: not using 1¢ coins for change) or ? p (NOT USE: using 1¢ coins for change).

FCC WARNING: Changes or modifications not expressly approved by the party responsible for compliance

could void the user’s authority to operate the equipment.

6. Key functions

The followings show the major functions of the keys.

[PAPER SAVING]: Use this key to stop issuing

receipts or compressed journal printing to save paper.

[POST RECEIPT]: When the Register is set

to not to print receipts, pressing this key prints a receipt of the preceding transaction.

[TAX PGM]: Use this key to set tax

statuses and tax tables.

[HELP]: Use this key to print

operation guidance.

l: Use this key to feed the

paper roll.

x: Use this key to show

present date and time. Also this key is used for multiplications.

y: Use this key to clear an

entry that has not yet been registered.

g: Use this key to correct

immediately preceding registration. Also this key is used for reducing price.

j: Department shift key.

Using this key with departments 1 to 12 keys, items are registered in departments 13 to 24. Also this key prints preceding number entry without any registration.

i: Price look up key. Use this

key to register preset items by nu mber.

c: Use this key following a

numeric entry to register money received by nonsale transactions.

v: Use this key following a

numeric entry to register money paid out from the drawe r.

? to >"': Ten-key. Use these keys

for numeral entries.

Important

• Be sure that the plus (+) and minus (-) ends of the batteries are facing in the directions as indicated on the battery compar tment.

• The Cash Register will show “LOW BATTERY” on the display when the batteries are running low on power. Install two new batteries when this occurs.

a to

c: Use this key for credit card

:: Use this key for discounts.

u: Use this key to register

m: Use this key for check

o: Use this key to display and

p: Use this key to register

Mode switch

Mode keys

: Department keys. Use

PGM

these keys to register items to the corresponding department.

payments.

Also this key is used to sign a clerk on or off.

charge sales.

payments. Also this key is used for opening drawer.

print the current subtotal amount.

cash sales.

PGM: Use this position for setups. RF: Use this position for refunding. OFF: Use this position to turn the Cash Register off. REG: Use this position for registrations. CAL: In the CAL mode, the Cash Register functions as a calculator. X: Use this position to print the sales report. After the reporting, all the sales

data remain in the memory.

Z: Use this position to print the sales report. After the reporting, all the sales

data is cleared from the memory.

There are two types of mode keys. The program key marked “PGM” and the operator key marked “OP”. The program key can set the Mode switch

to any position, while the operator key can select only OFF, REG, and CAL positions.

7. Specications

Entry 10-key system; Buffer memory 8 keys (2-key roll over)

Main display 20 characters x 1 line

10-digit numeral x 1 line

Customer display Amount 8 digits (zero suppression)

PRINTER

Receipt/Journal Thermal alpha-numeric system 24 digits, receipt on/off key

Paper roll 58 (W) x 80 (D) mm

Paper feed Receipt or Journal

Print speed 10 lines/second max.

Chronological data

Power supply/power consumption See the rating plate.

Operation temperature 0˚C to 40˚C (32˚F to 104˚F)

Humidity 10 to 90%

Dimensions 180 mm (H) × 410 mm (W) × 450 mm (D) (7 3/32”(H) × 16 5/32”(W) × 17

23/32”(D)) with medium size drawer. 167 mm (H) × 326 mm (W) × 345 mm (D) (6 9/16”(H) × 12 27/32”(W) × 13 9/16”(D)) with small size drawer.

Weight 7.3 kg (16.0 lbs.) with medium size drawer

3.3 kg (7.2 lbs.) with small size drawer

Specications and design are subject to change without notice.

You can download “Setting tool” from the following websites.

http://www.casio4business.com/sa/products/index_products.html

8. Basic setups

21-01-2015 19:25 Z 0073

0000 DAILY Z 0012

DEPT01 48 $50.10 DEPT02 28 $76.40 DEPT03 17 $85.80 DEPT20 4 $3.00

------------------------

Those setups make you simple and quick registrations.

To preset unit price to each department

By presetting unit prices to the departments, you can register an item just by pressing a Dept. key.

Step Operation

1 Turn the Mode switch to PGM position and press Zo keys. The

Cash Register becomes a program mode.

2 Input a unit price by the ten key and press a Dept. key. The operation on

the right is for presetting $1.85 to Dept. 01. Depts. 13 to 24 are assigned by using j key. Operate ja to j

for Depts. 13 to 24. The example on the right is for presetting $3.55

to Dept. 20.

Mode switch to PGM

Zo Z<Ba

CBBj%

3 Repeat step 2 for other departments. Proceed to step 4 for presetting

PLU price.

To preset PLU (Price Look Up) price

Using PLU (Price Look Up) system, you can preset a unit price to each item. For example, PLU No. 1 is for an apple priced at $1.00, and PLU No. 2 is for an orange priced at $0.50. You can preset prices

up to 2000 PLU items. Step Operation

4 Input a PLU number then press i key. The example on the right

assigns PLU No. 25.

5 Enter the unit price and press p key. The example on the right is

for presetting $3.75 to PLU No. 25.

XBi

CMBp

6 Repeat steps 4 and 5 for other PLU items.

7 Press o key to complete the setup. Proceed to step 8 for preset

tax status to each department.

To preset tax status to each department

Tax calculations are not performed unless you set tax status to each department. By this setting, the tax rates that have been preset in “4 To set the language (country), date, time, and tax rates” on the back page is added to an item registered in the department.

Step Operation

8 Press ~ key. Every time you press ~ key, display changes as T/S1

→ T/S2 → T/S1&2 → T/S3 → T/S1&3 → T/S2&3 → ALL → NON TAX.

This example selects tax rate 2.

9 Press a Dept. key you wish to preset a tax rate. The example on the

right is pre-setting tax rate 2 to Dept. 01. Press o to complete the setting and proceed to step 10 for discount rate setting.

To pay out from the drawer

Paid out cash from the drawer is registered and subtracted from total cash amount in drawe r.

Step Operation

1 Enter withdrawn cash amount then press ] key.

In this example, $10.00 is withdrawn from the cash drawer.

To register received money

Use this operation when you put money in the drawer without any sales transactions such case as preparing change.

Step Operation

1 Enter the amount put in the drawer and press c key.

Corrections and refunds

If you pressed an incorrect key, follow these operations. Also you can refund for returned goods.

To correct erroneous item input before registration

When you made incorrect input before you register it in a Dept. or a PLU, you can correct it by using

y key. The following example is for correcting incorrect input $4.00 to $1.00.

Step Operation

1 By mistake, you have entered $4.00 for a Dept.1 item instead of $1.00.

Press y key and input correct price then press corresponding Dept. key.

Continue the transaction.

To correct erroneous item immediate after registration

If an item has been already registered in a Dept. or a PLU, use g key to cancel the registration. This correction is effective only for immediate after a registration.

Step Operation

1 By mistake, you have pressed a Dept. key twice for one item.

Press g key to cancel the previous registration (the last d key).

Continue the transaction.

To refund for returned goods

In the refund mode, the Cash Register subtracts refunded amount from the totalizer. Step Operation

1 Turn the Mode switch to RF position.

2 Input refunding amount and Dept. key. The example on the right is for

refunding $5.00 for a Dept. 3 item.

3 Press p key.

Z?']

Z''c

V?? y Z??a

XB?dd g

Mode switch to RF

B??d

Mode Switch

To preset discount rate

By presetting a discount rate to : key, it makes discount sales quick and easy. Step Operation

10 Input the discount rate and press : key. The example on the right is

for setting 7.5% discount rate. Press o key to complete the setup. Proceed to step 11 to preset item names to departments.

M"B:

To preset item name to each department

You can choose item names from 200 item list and set it to a Dept. Step Operation

11 Press Z? and / keys. The printer prints category list.

12 Select the category that the item you wish to set is included in. Enter

the category number and press / key. The example on the right is for selecting category “Food”. Printer then prints item list of the category.

13 Press X and o keys. The Cash Register is set to program item

names.

14 Input the item code which is printed out in step 11 and press the Dept.

key you wish to name to. The example on the right is for setting “JUICE” to Dept. 3. For Depts. 13 to 24, use j key. Press o key to complete the setup.

Z?/

MZ?/

ZV>d

After closing the store

• Issuing day’s total sales report.

Daily read/reset report

At the end of the business day, you can print categorized and summarized results of the day. Reset report (Z) clears all the sales data whereas the data remains in the memory by Read report (X).

Notes:

Step Operation

1 Turn the Mode switch to X or Z and press p. The printer prints

Printout

• Please do not perform the Reset report (Z) printing while your store is open. It clears all the sales data.

• Items that transactions were not made will not be printed on the report.

Mode switch to X or Z

Read (X) or Reset (Z) report.

21-01-2015 19:25 Z 0073

0000 DAILY Z 0012

DEPT01 48 $50.10

— Date/

Time

—

Consecutive No.

— Z report counter

— Dept. / Quantity

— Amount

DEPT02 28 $76.40 DEPT03 17 $85.80 DEPT20 4 $3.00

------------------------

GROSS TOTAL 108

Mode Switch

9. Daily job ow

Before opening your store

• Plugged in?

• Enough paper roll?

• Date and time are correct?

To prepare bills and coins for change

To prepare coins and bills for change, you can open the drawer by pressing . key. This operation must be done when registrations are not being made.

1 Turn the Mode switch to REG position.

Mode Switch

2 Input the amount prepared for changes and press . key. For example, if you

prepare

$350.50, operate CB?B?..

3 Drawer opens. Put the bills and coins in the drawer.

While the store is open

Note: Perform the following operations in “REG” position of the Mode switch.

Basic registration

You can register items without using preset prices. The following example is for a customer purchased $3.75 of Dept. (department) 3 and $1.25 Dept. 1 items. And the customer paid $10.00 in cash.

Note: Department is a category of items. For example apples are Dept. 1, bananas are Dept. 2, and

Dept. 3 for canned fruits, etc.

Step Operation

1 Input the unit price from the ten key and press corresponding Dept. key.

The example on the right is for registering $3.75 in Dept. 3 and $1.25 in Dept. 1.

2 Press o key. The display shows the subtotal amount.

CMBd ZXBa

%00

3 Input tendered cash amount then press p key.

If received amount is more than the subtotal amount, the amount of change will be displayed and printed.

Printout

GROSS TOTAL 108 $316.80 NET TOTAL No 46 $325.13 CAID $199.91 CHID $16.22 CKID $20.00 CRID $85.00 TA1 $105.10 TAX1 $4.20 ROUND $1.23

RF−MODE TTL No 2

$0.50 CALCULATOR No 3

------------------------

CASH No 44 $203.91 CHARGE No 3 $16.22 CHECK No 1 $20.00 CREDIT No 2 $85.00 RA No 1 $6.00 PO No

$10.00

No 1

$0.50

%- No 1

$0.66

ERR CORR No 21

$30.50

NS No 12

------------------------

GT $0000832271.20

Step Operation

— Gross sales quantity

— Gross sales amount

— No. of net sales

— Net sales amount

— Cash in drawer

— Charge in drawer

— Check in drawer

— Credit in drawer

— Taxable amount for tax rate 1

— Tax amount for ta x rate 1

— Rounded amount

— Refunded mode counter

— Refunded amount

— No. of CAL operation

— No. of cash sales

— Cash sales amount

— Charge sales counter

— Charge sales amount

Check sales counter

—

Check sales amount

—

— Credit sales counter

—

Credit sales amount

— Received on account counter

— Received on account amount

—

Paid-out counter

— Paid-out amount

— Reduced counter

— Reduced amount

— Premium / Discount counter

Premium / Discount amount

—

— Error correction counter

—

Error correction amount

—

No sale counter

— Grand total (not resettable)

Z?'p

01-21-2015 16:36 REG 000007

JUICE $3.75 DEPT01 $1.25 TOTAL CASH $10.00 CHANGE $5.00

Dept.03 is preset as item name “JUICE”.

$5.00

2 Withdraw the money from the drawer. After you withdraw all the money

from the drawer, we recommend that you leave the drawer open when you leave the store.

3 Turn the Mode switch to OFF.

Mode switch to OFF

To register Dept.’s preset unit price

If a unit price is preset to a Dept. key, the item is registered just by pressing the Dept. key without inputting the unit price.

The following example is for registering three pieces of Dept. 2 items and one piece of Dept. 16 item. Step Operation

1 Press s key three times. Three items of Dept. 2 with a preset price

are registered.

Note: You can also register multiple items by using x key. In this

example, Cxs.

2 Press j and f keys. An item of Dept. 16 with a preset price is

registered.

Note: Depts. 13 to 24 are assigned by ja to j

3 Press o key, enter tendered amount from ten key and press p

key.

sss

o [Tendered

amount from ten key]

To register PLU items

By assigning a PLU number, preset price to the PLU is registered. The following example is for registering two pieces of PLU No. 3 and one piece of PLU105.

Step Operation

1 Enter the PLU number (in this case 3) and press i key twice (for two

pieces). Perform the same operation for the PLU No. 105.

2 Press o key, enter tendered amount from ten key and press p

key.

Cii

Z?Bi o [Tendered

amount from ten key]

To give a discount on an item

The Cash Register calculates discount on an item. Step Operation

1 Register an item and press : key. The example on the right is for

discounting preset rate (for example, 5%) on $1.00 Dept. 1 item. The display shows 0.95.

Z??a :

To give a discount on subtotal amount

To grant a discount on the whole transaction, use : key after o key. Step Operation

1 After registering items, press o key.

Input discount rate and press : key. The example on the right is 10%. Manually input discount rate is effective in preference to preset rate.

[Items registrations]

o Z?:

10. Error code table

Error code Guidance on the display Cause Solution

E001 Wrong mode Mode switch position has been

E008 Please sign on Registration without entering a

E010 Close the platen arm Platen arm is not closed. Close the platen arm rmly.

E014 Paper end There is no paper. Insert paper.

E029 In the tender operation Item registration is prohibited while

E046 REG buffer full Register buffer is full. Finalize the transaction.

E081 EJ Full Electronic journal memory is full. Print reset (Z) repor t of electronic

E090 Totals remain in the memory Totals not cleared at the end of

E139 Negative balance is not

allowed

changed before nalization.

clerk number.

partial tendering.

the day.

The result of the transaction is minus.

When the cash drawer does not open!

In case of power failure or the machine is in malfunction, the cash drawer does not open automatically. Even in these cases, you can open the cash drawer by pulling drawer release lever (see below).

Important

The drawer will not open, if it is locked with a drawer lock key.

About drawer hook

Drawer hook prevents the Cash Register from falling caused by weight of coins.

Insert the drawer hook in the ditch of the drawer. Peel the release paper from the drawer hook and stick the drawer on the place where the register is installed.

As it may cause a malfunction of the drawer, please do not put coins and bills in the drawer excessively.

Return the Mode switch to its

original setting and nalize the

operation.

Input a clerk number.

Finalize the transaction.

journal.

Perform reset (Z) reporting.

Drawer release lever

(S size drawer)