Canon MF8170C Instructions

Color

imageCLASS

MF8170c

Facsimile Guide

Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information. Depending on the system configuration and product purchased, some manuals may not be needed.

Guides with this symbol are printed manuals.

• Setting Up the Machine

• Software Installation and Network Settings

• Copying and Printing Instructions

• Troubleshooting

• Fax Instructions

• Troubleshooting

• Software Installation and Instructions

• Printing and Scanning Instructions

• Troubleshooting

• Remote User Interface Instructions

• Network Connectivity and Setup Instructions

Guides with this symbol are PDF manuals included on the

CD-ROM

accompanying CD-ROM. (See footnote.)

Set-Up Instructions

for the Machine

Set-Up Instructions

for Networking and Printing

Basic Guide

Facsimile Guide

(This Manual)

Software Guide

Remote UI Guide

Network Guide

CD-ROM

• The machine illutration on the cover may differ slightly from your machine.

• To view the manual in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat Reader/Acrobat is not installed on

your system, please download it from the Adobe Systems Incorporated website (http://www.adobe.com).

How This Manual Is Organized

Chapter 1

Chapter 2

Chapter 3

Chapter 4

Chapter 5

Chapter 6

Chapter 7

Chapter 8

Chapter 9

Introduction

Registering Information in Your Machine

Speed Dialing

Sending Faxes

Receiving Faxes

Reports and Lists

Troubleshooting

Machine Settings

Appendix

Includes the specifications of this machine and the index.

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .viii

Users in the U.S.A.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Pre-installation Requirements for Canon Facsimile Equipment . . . . . . . . . viii

Connection of the Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

In Case of Equipment Malfunction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Rights of the Telephone Company . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

FCC Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Users in Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Pre-installation Requirements for Canon Facsimile Equipment . . . . . . . . . . xi

Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Super G3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Tr ad emarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv

Chapter 1 Introduction

Customer Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-1

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

One-Touch Panel Closed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

One-Touch Panel Opened . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Standby Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Chapter 2 Registering Information in Your Machine

Guidelines for Entering Numbers, Letters, and Symbols . . . . . . . . . . . . . . . .2-1

Registering Sender Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Entering the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-3

Registering Your Fax/Telephone Number and Name. . . . . . . . . . . . . . . . . . . .2-5

Setting the Telephone Line Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-6

Chapter 3 Speed Dialing

Speed Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-1

Registering One-Touch Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Changing or Deleting an Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-3

Registering Coded Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4

Changing or Deleting an Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

Registering Group Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-6

Changing or Deleting an Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-7

Printing Speed Dialing Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-8

Chapter 4 Sending Faxes

Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1

Memory Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Manual Sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2

Improving Faxed Images. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Adjusting the Image Quality (Fax Resolution) . . . . . . . . . . . . . . . . . . . . . . . . .4-5

Adjusting the Exposure (Scan Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Dialing Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Regular Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-6

One-Touch Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7

Coded Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7

Group Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-7

Directory Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8

Redialing a Busy Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Manual Redialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Automatic Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-9

Sending the Same Document to Several Recipients

(Sequential Broadcasting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11

Special Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13

Dialing an Overseas Number (With Pauses) . . . . . . . . . . . . . . . . . . . . . . . . .4-13

Switching Temporarily to Tone Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Chapter 5 Receiving Faxes

Setting the Receive Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Receiving Faxes Automatically: FaxOnly Mode . . . . . . . . . . . . . . . . . . . . . . . .5-2

Receiving Both Faxes and Voice Calls Automatically: FaxTel Mode . . . . . . . .5-3

Customizing FaxTel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3

Receiving When an Answering Machine Is Connected: AnsMode . . . . . . . . . 5-4

Receiving with a DRPD (Distinctive Ring Pattern Detection) Service: DRPD .5-5

Setting the Ring Pattern . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-5

Receiving Faxes Manually: Manual Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

Receiving Faxes While Performing Other Tasks . . . . . . . . . . . . . . . . . . . . . . .5-8

Receiving Faxes in the Memory When a Problem Occurs. . . . . . . . . . . . . . . .5-9

Canceling Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-10

Chapter 6 Reports and Lists

Summary of Reports and Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-1

ACTIVITY REPORT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Printing the ACTIVITY REPORT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-3

Adjusting the ACTIVITY REPORT Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Adjusting the TX REPORT Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-5

Adjusting the RX REPORT Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-7

Printing the USER DATA LIST. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9

Chapter 7 Troubleshooting

LCD Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-1

Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-4

Faxing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Sending Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5

Receiving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7

Telephone Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

If a Power Outage Occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12

If You Cannot Solve the Problem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13

Chapter 8 Machine Settings

Accessing the Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1

Menu Descriptions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2

ADD. REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2

FAX SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-3

REPORTS / LISTS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7

Chapter 9 Appendix

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

Facsimile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-1

Te lephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-3

Preface

Thank you for purchasing Canon Color imageCLASS MF8170c. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.

How to Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

WARNING

CAUTION

IMPORTANT

NOTE

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to persons, or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

Indicates operational requirements and restrictions. Be sure to read these items carefully in order to operate the machine correctly, and to avoid damage to the machine.

Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.

Keys Used in This Manual

The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual. The operation panel keys on the machine are indicated within brackets.

B&W Start

Press [B&W Start].

Image Quality

Press [Image Quality].

vii

Legal Notices

Users in the U.S.A.

Pre-installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. For the machine's dimensions and weight, see Chapter 11, "Appendix," in the Basic Guide.

B. Order Information

1. Only a single line, touch-tone or rotary telephone set is to be used.

2. Order an RJ11-C modular jack (USOC code), which should be installed by the telephone company. If the RJ11-C jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company's business representative. The line should be a regular voice grade line or the equivalent. Use one line per machine.

DDD (DIRECT DISTANCE DIAL) LINE

-or-

viii

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

NOTE

Canon recommends an individual line following industry standards, e.g., the 2,500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without "Call Waiting" can be used with the Color imageCLASS MF8170c. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

This equipment should be connected to a standard 120-volt AC, three-wire grounded outlet only. Do not connect this machine to an outlet or power line shared with other appliances that cause "electrical noise." Air conditioners, electric typewriters, copiers, and machines of this sort generate electrical noise which often interferes with communications equipment and the sending and receiving of documents.

Connection of the Equipment

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

An FCC compliant telephone cord and modular jack are provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant. See Installation instructions for details.

The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 10 is a REN of 1.0).

This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subjected to state tariffs.

In Case of Equipment Malfunction

Should any malfunction occur which cannot be corrected by the procedures described in this guide, disconnect the equipment from the telephone line and unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service Facilities for servicing of equipment. Information regarding Canon Authorized Service Facility locations can be obtained by calling the Canon Customer Care Center (1-800-828-4040).

Rights of the Telephone Company

Should the equipment cause harm to the telephone network, the telephone company may temporarily disconnect service. The telephone company also retains the right to make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user.

FCC Notice

Color imageCLASS MF8170c: Facsimile Transceiver, Model H12297

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference,

and

(2) this device must accept an interference received, including interference that

may cause undesired operation.

NOTE

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

-Reorient or relocate the receiving antenna.

-Increase the separation between the equipment and receiver.

-Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

-Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of the FCC Rules.

Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If such changes or modifications should be made, you could be required to stop operation of the equipment.

Canon U.S.A. Inc. One Canon Plaza, Lake Success, NY 11042, U.S.A. TEL No. (516) 328-5600

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

Once you have registered this information into your machine, it will be printed on each transmitted page. Follow the instructions of "Registering Sender Information," on p. 2-3.

Users in Canada

Pre-installation Requirements for Canon Facsimile Equipment

A. Location

Supply a suitable table, cabinet, or desk. For the machine's dimensions and weight, see Chapter 11, "Appendix," in the Basic Guide.

B. Order Information

1. Provide only a single-line to touch-tone or rotary telephone set terminated with a standard 4-pin modular phone plug. (Touch-tone is recommended if available in your area.)

2. Order an CA11A modular jack, which should be installed by the telephone company. If the CA11A jack is not present, installation cannot occur.

3. Order a normal business line from your telephone company's business representative. The line should be a regular voice grade line or equivalent. Use one line per machine.

DDD (DIRECT DISTANCE DIAL) LINE

-or-

IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU COMMUNICATE OVERSEAS

NOTE

Canon recommends an individual line following industry standards [e.g., the 2,500 (touch tone) or 500 (rotary/pulse dial) telephones]. A dedicated extension off a PBX unit without "Camp On" signals is also permissible with your Color imageCLASS MF8170c. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing and special codes, which may cause a fax error.

C. Power Requirements

The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be independent from copiers, heaters, air conditioners or any electric equipment that is thermostatically controlled. The rated value is 120 volts and 15 amperes. The CA11A modular jack should be relatively close to the power outlet to facilitate installation.

Notice

This product meets the applicable Industry Canada technical Specifications.

Lé présent matérial est conforme aux spécifications techniques applicables d'lndustrie Canada.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION

Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

xii

IMPORTANT

•

This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

•

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The REN of this product is 1.0.

L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excéde pas 5. Le nombre d'équivalents sonnerie (REN) de ce produit est 1.0.

CANON CANADA INC. 1-800-OK-CANON 24 HOURS A DAY, SEVEN DAYS A WEEK http://www.canon.ca

Super G3

Super G3 is a phrase used to describe the new generation of fax machines that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax machines allow transmission time of approximately 3 seconds* per page which results in reduced telephone line charges.

*Approximately 3 seconds per page fax transmission time

based on ITU-T No. 1 Chart (Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

Trademarks

Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc.

Other product and company names herein may be the trademarks of their respective owners.

xiii

No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc.

Disclaimers

The information in this manual is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

xiv

Introduction

CHAPTER

This chapter describes the operation panel and the standby display used for the fax function of the machine.

Customer Support

The machine is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the machine's operation, try to solve it by using the information in Chapter 7, "Troubleshooting." If you cannot solve the problem or if you think the machine needs servicing, contact Canon Authorized Service Facilities or the Canon Customer Care Center at 1-800-828-4040 between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to 8:00 P.M. on Saturday.

Customer Support

1-1

Operation Panel

the Menu.

For keys not described here, see Chapter 1, "Introduction," in the Basic Guide.

One-Touch Panel Closed

Introduction

This section describes keys used when sending and receiving faxes, and setting

bcdef g h ij

In Use/

COPY

Redial/Pause Coded Dial

Directory

In Use/

COPY

Memory

Hook

Paper Selcet

Clear

B&W Start Color Start Stop/Reset

Status Monitor

Redial/Pause Coded Dial

11 12 13 14 15

16 17 18 19

a One-Touch Speed Dialing keys (11 to 19)

Dial fax/telephone numbers registered under one-touch speed dialing keys.

FAX SCAN

Alarm

Set

b Clear key

Clears an entry in the LCD.

Enlarge/

Exposure

Reduce

ABC

GHI JKL MNO

456

PQRS TUV WXYZ

SYMBOLS

TONE

Image Quality

Collate

DEF

Energy Saver

312

Operation Panel

1-3

Standby Display

The standby display differs depending on which mode is selected.

The standby display in the Fax mode is as follows:

■ Fax Mode

Introduction

Receive mode Imagequalit

NOTE

For the standby display in the Copy mode and the Scan mode, see Chapter 1, "Introduction," in the Basic Guide.

Date & time

1-4

Standby Display

Registering Information in Your Machine

This chapter explains how to register the information necessary for sending and receiving faxes.

NOTE

Yo u can print the USER DATA LIST to check the sender information you have registered. (See "Printing the USER DATA LIST," on p. 6-9.)

CHAPTER

Guidelines for Entering Numbers, Letters, and Symbols

Follow this procedure when you come to a step that requires you to enter a name or number.

Press [ ] to switch to the uppercase letter mode (:A), lowercase letter mode (:a), or number mode (:1).

You can see what mode you are in by the character indicated on the top right corner of the LCD.

NAME :A

Guidelines for Entering Numbers, Letters, and Symbols

2-1

Use the numeric keys to enter the character.

Press the key repeatedly until the character you want appears.

:A :a

[1] @.-_/ @.-_/

[2] ABC abc 2

[3] DEF def 3

[4] GHI ghi 4

[5] JKL jkl 5

[6] MNO mno 6

[7]

[8]

[9]

[0] 0

[ ]

[#]

– . # ! " , ; : ^ _ = / | ’ ? $ @ % & + \ ( ) [ ] { } < >

PQRS pqrs

TUV tuv

WXYZ wxyz

● To enter two characters that are under the same key:

Press the numeric key ➞ [(+)] ➞ press the same numeric key again.

❑

For example, to enter <DD> you would press [3] ➞ [ (+)] ➞ [3].

● To ente r a space:

Press [ (+)].

Registering Information in Your Machine

❑

● To dele t e a character:

2-2

❑

Press [Clear].

● To delete an entire entry:

Press and hold [Clear].

❑

● To move a cursor:

Press [ (-)] or [ (+)].

❑

Guidelines for Entering Numbers, Letters, and Symbols

Registering Sender Information

In the United States, FCC rules governing the use of facsimile equipment state that your fax/telephone number, personal name or company name, and date and time of transmission must be printed on every facsimile transmission. The machine has been designed to print this information at the top of every fax you send.

You must therefore register this information in the machine before using it.

Below is an example of how your sender information will print on a fax sent from the machine:

12/27/2004 15:33 FAX 123 4567 YOUR NAME 001/001

Date and time of transmission

Your fax/telephone number. You can select <FAX> or <TEL> to be displayed in front of the number. (See <2. TEL NUMBER MARK> on p. 8-3.)

Our Ref. 350/PJC/EAC

THE SLEREXE COMPANY LIMITED

SAPORS LANE•BOOLE•DORSET•BH25 8ER

TELEPHONE BOOLE (945 13) 51617 – FAX 1234567

Your name

Page number

Registering Information in Your Machine

NOTE

Yo u can set the sender information to print inside or outside the image area. (See <1. TTI POSITION> of "Menu Descriptions," on p. 8-3.)

Entering the Date and Time

NOTE

Yo u can print the USER DATA LIST to check the current setting. (See "Printing the USER DATA LIST," on p. 6-9.)

Registering Sender Information

2-3

Press [Menu].

Press [ (-)] or [ (+)] to select <TIMER SETTINGS> ➞ press [Set].

Press [ (-)] or [ (+)] to select <DATE/TIME SETTING> ➞ press

[Set].

Use the numeric keys to enter the date (month/day/year) and time (in 24-hour format) ➞ press [Set].

DATE/TIME SETTING 12/31/'04 11:01

Enter only the last two digits of the year.

Press [Stop/Reset] to return to the standby display.

Registering Information in Your Machine

TIMER SETTINGS

➞

2.DATE SETUP

2-4

Registering Sender Information

Registering Your Fax/Telephone Number and Name

Press [Menu].

Press [ (-)] or [ (+)] to select <FAX SETTINGS> ➞ press [Set].

Press [ (-)] or [ (+)] to select <USER SETTINGS> ➞ press [Set].

Press [ (-)] or [ (+)] to select <TEL LINE SETTINGS> ➞ press [Set].

Press [ (-)] or [ (+)] to select <UNIT TEL NUMBER> ➞ press [Set].

Use the numeric keys to enter your fax/telephone number (max. 20 digits, including spaces) ➞ press [Set].

UNIT TEL NUMBER 123xxxxxxx

To enter a plus sign (+) before the number, press [#].

To delete a previous number, press [ (-)] or [Clear]. To delete the entire entry, press and hold [ (-)] or [Clear].

Press [Menu].

Press [ (-)] or [ (+)] to select <UNIT NAME> ➞ press [Set].

Use the numeric keys to enter your name (max. 24 characters, including spaces) ➞ press [Set].

UNIT NAME :A CANON

Press [Stop/Reset] to return to the standby display.

TEL LINE SETTINGS

➞

2.TEL LINE TYPE

USER SETTINGS

➞

3.TX TERMINAL ID

Registering Information in Your Machine

Registering Sender Information

2-5

Setting the Telephone Line Type

Before using the machine, make sure you have set the correct telephone line type for your telephone line. If you are unsure of your telephone line type, contact your telephone company.

Registering Information in Your Machine

NOTE

Yo u can print the USER DATA LIST to check the current setting. (See "Printing the USER DATA LIST," on p. 6-9.)

Press [Menu].

Press [ (-)] or [ (+)] to select <FAX SETTINGS> ➞ press [Set].

Press [ (-)] or [ (+)] to select <USER SETTINGS> ➞ press [Set].

Press [ (-)] or [ (+)] to select <TEL LINE SETTINGS> ➞ press [Set].

2-6

Press [ (-)] or [ (+)] to select <TEL LINE TYPE> ➞ press [Set].

Press [ (-)] or [ (+)] to select the telephone line type ➞ press [Set].

You can select from the following:

-<TOUCH TONE> for tone dialing

-<ROTARY PULSE> for pulse dialing

Press [Stop/Reset] to return to the standby display.

Setting the Telephone Line Type

Speed Dialing

CHAPTER

This chapter explains how to simplify the dialing process by assigning the recipient names and their fax/telephone numbers to only one or two keys.

Speed Dialing Methods

Speed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys.

The following speed dialing methods are available:

■ One-Touch Speed Dialing

Register a fax/telephone number for one-touch speed dialing (see "Registering One-Touch Speed Dialing," on p. 3-2), then to dial the number, simply press the one-touch speed dialing key assigned to that number.

■ Coded Speed Dialing

Register a fax/telephone number for coded speed dialing (see "Registering Coded Speed Dialing," on p. 3-4), then to dial the number, simply press [Coded Dial] ➞ enter the two-digit code assigned to that number.

■ Group Dialing

Register a group of fax/telephone numbers for group dialing (see "Registering Group Dialing," on p. 3-6), then to send a document to all numbers in that group, simply press the one-touch speed dialing key, or press [Coded Dial] ➞ enter the two-digit code assigned to that group.

NOTE

After you set up your speed dialing keys, we recommend that you occasionally print a list of all fax/telephone numbers registered in the machine, and store it for reference. (See "Printing Speed Dialing Lists," on p. 3-8.)

Speed Dialing Methods

3-1

Registering One-Touch Speed Dialing

Before you can use one-touch speed dialing (see "One-Touch Speed Dialing," on p. 4-7), you need to register the recipients' fax/telephone numbers. You can register up to 19 one-touch speed dialing keys, which can include group dialing numbers.

NOTE

•

Yo u can also register multiple fax/telephone numbers in each one-touch speed dialing

key. (See "Registering Group Dialing," on p. 3-6.)

Press [Menu].

Speed Dialing

Press [ (-)] or [ (+)] to select <ADD. REGISTRATION> ➞ press [Set].

Press [ (-)] or [ (+)] to select <1-TOUCH SPD DIAL> ➞ press [Set].

Press [ (-)] or [ (+)] to select a one-touch speed dialing key (01 to

19) ➞ press [Set] twice.

You can also select a key by pressing the one-touch speed dialing key.

Use the numeric keys to enter the fax/telephone number you want to register (max. 120 digits, including spaces and pauses) ➞ press [Set] twice.

TEL NUMBER ENTRY 905xxxxxxx

NAME :A

➞

3-2

Registering One-Touch Speed Dialing

Use the numeric keys to enter a name for the one-touch speed dialing key (max. 16 characters, including spaces) ➞ press [Set].

NAME :A Canon FRANCE

To continue registering one-touch speed dialing keys, repeat the procedure from step

Press [Stop/Reset] to return to the standby display.

NOTE

Use the destination labels provided with the machine to label the one-touch speed dialing keys with the recipients' names.

1-TOUCH SPD DIAL

➞

[01] Canon FRANCE

Changing or Deleting an Entry

■ Changing a Fax/Telephone Number You Registered

Follow steps 1 to 4 of "Registering One-Touch Speed Dialing" (see p. 3-2). In step 5, press and hold [ (-)] or [Clear] to delete an entire fax/telephone number ➞ use the numeric keys to enter a new number ➞ press [Set] ➞ [Stop/Reset].

NOTE

Yo u can also press

■ Changing a Name You Registered

Follow steps 1 to 5 of "Registering One-Touch Speed Dialing" (see p. 3-2). In step 6, press and hold [Clear] to delete an entire name ➞ use the numeric keys to enter a new name ➞ press [Set] ➞ [Stop/Reset].

[ (-)]

or [Clear] repeatedly to delete the registered number.

Speed Dialing

NOTE

Yo u can also press [Clear] repeatedly to delete the registered name.

■ Deleting an Entire Entry

Follow steps 1 to 4 of "Registering One-Touch Speed Dialing" (see p. 3-2). In step 5, press and hold [ (-)] or [Clear] to delete the registered number ➞ press [Set] ➞ [Stop/Reset].

NOTE

•

When deleting the registered number, the registered name is cleared automatically.

•

Yo u can also press

[ (-)]

or [Clear] repeatedly to delete the registered number.

Registering One-Touch Speed Dialing

3-3

Registering Coded Speed Dialing

Before you can use coded speed dialing (see "Coded Speed Dialing," on p. 4-7), you need to register the recipients' fax/telephone numbers. You can register up to 100 fax/telephone numbers.

Press [Menu].

Press [ (-)] or [ (+)] to select <ADD. REGISTRATION> ➞ press [Set].

Speed Dialing

Press [ (-)] or [ (+)] to select <CODED SPD DIAL> ➞ press [Set].

Press [ (-)] or [ (+)] to select a coded speed dialing code (00 to

99) ➞ press [Set] twice.

You can also select a code by pressing [Coded Dial] ➞ entering the two-digit code with the numeric keys.

Use the numeric keys to enter the fax/telephone number you want to register (max. 120 digits, including spaces and pauses) ➞ press [Set] twice.

TEL NUMBER ENTRY 149xxxxxxx

NAME :A

➞

3-4

Registering Coded Speed Dialing

Use the numeric keys to enter a name for the coded speed dialing code (max. 16 characters, including spaces) ➞ press [Set].

NAME :A Canon ITALIA

To continue registering coded speed dialing codes, repeat the procedure from step 4.

Press [Stop/Reset] to return to the standby display.

CODED SPD DIAL

➞

[#00]Canon ITALIA

Changing or Deleting an Entry

■ Changing a Fax/Telephone Number You Registered

Follow steps 1 to 4 of "Registering Coded Speed Dialing" (see p. 3-4). In step 5, press and hold [ (-)] or [Clear] to delete an entire fax/telephone number ➞ use the numeric keys to enter a new number ➞ press [Set] ➞ [Stop/Reset].

NOTE

Yo u can also press

■ Changing a Name You Registered

Follow steps 1 to 5 of "Registering Coded Speed Dialing" (see p. 3-4). In step 6, press and hold [ (-)] or [Clear] to delete an entire name ➞ use the numeric keys to enter a new name ➞ press [Set] ➞ [Stop/Reset].

NOTE

Yo u can also press

[ (-)]

or [Clear] repeatedly to delete the registered number.

[ (-)]

or [Clear] repeatedly to delete the registered name.

Speed Dialing

■ Deleting an Entire Entry

Follow steps 1 to 4 of "Registering Coded Speed Dialing" (see p. 3-4). In step 5, press and hold [ (-)] or [Clear] to delete the registered number ➞ press [Set] ➞ [Stop/Reset].

NOTE

•

When deleting the registered number, the registered name is cleared automatically.

•

Yo u can also press

[ (-)]

or [Clear] repeatedly to delete the registered number.

Registering Coded Speed Dialing

3-5

Registering Group Dialing

Before you can use group dialing (see "Group Dialing," on p. 4-7), you need to register the recipients' fax/telephone numbers. You can register up to 118 groups, which can include one-touch speed dialing keys and/or coded speed dialing codes. Each time you program a one-touch speed dialing key or coded speed dialing code, the amount of group dials available is reduced by one.

Speed Dialing

NOTE

•

Yo u can only enter the fax/telephone numbers that have already been registered for one-touch or coded speed dialing. See the following titles:

-"Registering One-Touch Speed Dialing," on p. 3-2

-"Registering Coded Speed Dialing," on p. 3-4

•

Yo u cannot enter numbers with the numeric keys.

Press [Menu].

Press [ (-)] or [ (+)] to select <ADD. REGISTRATION> ➞ press [Set].

Press [ (-)] or [ (+)] to select <GROUP DIAL> ➞ press [Set].

Specify an empty one-touch speed dialing key or coded speed dialing code that you want to set as the group dial.

● To register a group under a one-touch speed dialing key:

Press [ (-)] or [ (+)] to select a one-touch speed dialing key (01 to 19) ➞ press [Set]

❑

twice.

You can also select a key by pressing the one-touch speed dialing key.

3-6

● To register a group under a coded speed dialing code:

❑

Press [Coded Dial] ➞ use the numeric keys to enter the two-digit code (00 to 99) ➞ press [Set] twice.

Registering Group Dialing

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