Canon MF745CDW, MF746CDW, MF743CDW, MF642CDW, MF641CW User Manual

...

imageCLASS

MF746Cdw / MF745Cdw / MF743Cdw / MF741Cdw /

MF644Cdw / MF642Cdw / MF641Cw

User

's Guide

USRMA-3547-01 2019-11 en Copyright CANON INC. 2019

Setting Up

Main Functions ......................................................................................................................................................... 4

Preparations Required Before Use ............................................................................................................................. 6

Preventing Unauthorized Access ................................................................................................................................ 8

Setting Up Using the Setup Guide ............................................................................................................................ 10

Setting the Date/Time ............................................................................................................................................. 14

Setting Up the Network Environment ...................................................................................................................... 16

Selecting Wired LAN or Wireless LAN ..................................................................................................................... 18

Connecting to a Wired LAN .................................................................................................................................. 19

Connecting to a Wireless LAN ............................................................................................................................... 20

Setting IP Addresses ........................................................................................................................................... 33

............................................................................................................................................................ 3

Setting Up Connection Using WPS Push Button Mode ....................................................................................... 22

Setting Up Connection Using WPS PIN Code Mode ........................................................................................... 24

Setting Up Connection by Selecting a Wireless Router ....................................................................................... 26

Setting Up Connection by Specifying Detailed Settings ...................................................................................... 29

Checking the SSID and Network Key ............................................................................................................... 32

Setting IPv4 Address ..................................................................................................................................... 34

Setting IPv6 Addresses .................................................................................................................................. 37

Viewing Network Settings .................................................................................................................................... 40

Conguring Settings for Communication with a Computer ...................................................................................... 42

Conguring Printing Protocols and WSD Functions ........................................................................................... 43

Conguring Printer Ports ............................................................................................................................... 46

Setting Up Print Server .................................................................................................................................. 50

Conguring the Machine for Your Network Environment ......................................................................................... 53

Conguring Ethernet Settings ........................................................................................................................ 54

Changing the Maximum Transmission Unit ...................................................................................................... 56

Setting a Wait Time for Connecting to a Network .............................................................................................. 57

Conguring DNS .......................................................................................................................................... 58

Conguring SMB .......................................................................................................................................... 62

Conguring WINS ......................................................................................................................................... 64

Registering LDAP Servers .............................................................................................................................. 66

Monitoring and Controlling the Machine with SNMP ......................................................................................... 71

Other Network Settings ................................................................................................................................. 75

Installing Drivers .................................................................................................................................................... 79

Conguring Initial Settings for Fax Functions ........................................................................................................... 80

Deciding Which Fax Receive Mode to Use .............................................................................................................. 81

Registering the Fax Number and Unit Name .......................................................................................................... 82

Selecting the Receive Mode .................................................................................................................................. 83

Connecting the Telephone Line ............................................................................................................................ 84

Conguring Scan Settings ....................................................................................................................................... 85

Preparing to Use the Machine as a Scanner ........................................................................................................... 86

Procedure for Setting to Send E-Mail/Send and Receive I-Fax ................................................................................... 87

Conguring Basic E-Mail Settings .................................................................................................................... 88

Conguring E-Mail/I-Fax Communication Settings ............................................................................................

Procedure for Setting a Shared Folder as a Save Location ........................................................................................ 95

Setting a Shared Folder as a Save Location ....................................................................................................... 96

Procedure for Setting a FTP Server as a Save Location ............................................................................................. 99

Basic Operations ........................................................................................................................................ 102

Parts and Their Functions ...................................................................................................................................... 106

Front Side ........................................................................................................................................................ 107

Back Side ......................................................................................................................................................... 109

Interior ........................................................................................................................................................... 110

Feeder ............................................................................................................................................................ 111

Multi-Purpose Tray ........................................................................................................................................... 112

Paper Drawer ................................................................................................................................................... 113

Operation Panel ............................................................................................................................................... 115

Turning ON the Machine ....................................................................................................................................... 117

Turning OFF the Machine ................................................................................................................................... 118

Turning OFF the Machine by Remote Operation ............................................................................................. 119

Powering OFF at a Fixed Time ...................................................................................................................... 120

Restarting the Machine ..................................................................................................................................... 122

Using the Operation Panel .................................................................................................................................... 124

Basic Screens ................................................................................................................................................... 125

Home Screen ............................................................................................................................................. 126

<Status Monitor> Screen ............................................................................................................................. 129

Message Display ......................................................................................................................................... 131

Basic Operation ................................................................................................................................................ 132

Entering Text ................................................................................................................................................... 135

Logging in to the Machine ..................................................................................................................................... 137

Placing Originals ................................................................................................................................................... 139

Loading Paper ....................................................................................................................................................... 143

Loading Paper in the Paper Drawer .................................................................................................................... 145

Loading Paper in the Multi-Purpose Tray ............................................................................................................. 151

Loading Envelopes ............................................................................................................................................ 156

Loading Preprinted Paper .................................................................................................................................. 159

Specifying Paper Size and Type .......................................................................................................................... 161

Specifying Paper Size and Type in the Paper Drawer ....................................................................................... 162

Specifying Paper Size and Type in the Multi-Purpose Tray ................................................................................ 164

Registering Default Paper Settings for the Multi-Purpose Tray ......................................................................... 166

Registering a Custom Paper Size .................................................................................................................. 168

Limiting the Paper Sizes Displayed ................................................................................................................ 170

Automatically Selecting an Appropriate Paper Source for Each Function ............................................................ 171

Customizing the Display ........................................................................................................................................ 172

Customizing the Home Screen ........................................................................................................................... 173

Registering Frequently Used Settings .................................................................................................................. 176

Changing the Default Settings for Functions .......................................................................................................... 178

Setting Sounds ...................................................................................................................................................... 180

Entering Sleep Mode .............................................................................................................................................

Registering Destinations ....................................................................................................................................... 184

Registering Destinations in the Address Book ...................................................................................................... 186

Registering Multiple Destinations as a Group ................................................................................................. 189

Editing the Registered Destinations in the Address Book ................................................................................. 191

Using a USB Memory Device .................................................................................................................................. 192

182

Copying .............................................................................................................................................................. 195

Copy Basic Features Screen ................................................................................................................................... 197

Basic Copy Operations ........................................................................................................................................... 199

Canceling Copies .............................................................................................................................................. 204

Checking the Copying Status and Log ................................................................................................................. 205

Enhancing and Adjusting Copy Quality ................................................................................................................... 207

Selecting the Type of Original for Copying ........................................................................................................... 208

Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 209

Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 210

Adjusting the Color ........................................................................................................................................... 211

Useful Copy Functions ........................................................................................................................................... 212

Copying Multiple Documents onto One Sheet (N on 1) .......................................................................................... 213

Collating Copies by Page ................................................................................................................................... 214

Making ID Card Copies ...................................................................................................................................... 215

Making Passport Copies .................................................................................................................................... 216

Faxing .................................................................................................................................................................. 219

Fax Basic Features Screen ...................................................................................................................................... 222

Basic Operations for Sending Faxes ....................................................................................................................... 223

Canceling Sending Faxes ................................................................................................................................... 231

Receiving Faxes .................................................................................................................................................... 232

Useful Functions When Sending ............................................................................................................................. 236

Recalling Previously Used Settings for Sending (Recall Settings) ............................................................................. 237

Sending a Fax after a Phone Call (Manual Sending) ............................................................................................... 240

Saving a Copy of a Sent Original ......................................................................................................................... 242

Various Receiving Methods .................................................................................................................................... 244

Saving Received Documents into the Machine (Memory Reception) ........................................................................ 245

Forwarding the Received Documents Automatically ............................................................................................... 247

Checking Status and Log for Sent and Received Documents .................................................................................... 250

Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 252

Sending PC Faxes ............................................................................................................................................. 253

Using Internet Fax (I-Fax) ...................................................................................................................................... 255

Sending I-Faxes ................................................................................................................................................ 256

Receiving I-Faxes .............................................................................................................................................. 263

Printing .............................................................................................................................................................. 265

Printing from a Computer ..................................................................................................................................... 266

III

Canceling Prints

Checking the Printing Status and Log .................................................................................................................. 270

Various Printing Methods ...................................................................................................................................... 272

Printing a Document Secured by a PIN (Secure Print) ............................................................................................ 273

Printing via Secure Print .............................................................................................................................. 274

Printing from a USB Memory Device (Memory Media Print) .................................................................................... 277

............................................................................................................................................... 268

Scanning ........................................................................................................................................................... 286

Scan Basic Features Screen .................................................................................................................................... 288

Basic Operations for Scanning Originals ................................................................................................................ 291

Scanning and Saving to a Computer .................................................................................................................... 292

Saving Data to a USB Memory Device .................................................................................................................. 294

Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server ..................................................................... 298

Canceling Sending Documents ........................................................................................................................... 308

Checking Status and Log for Scanned Originals .................................................................................................... 309

Scanning Clearly ................................................................................................................................................... 311

Adjusting Image Quality .................................................................................................................................... 312

Adjusting Density ............................................................................................................................................. 313

Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 314

Useful Scanning Functions .................................................................................................................................... 316

Enhancing the Security of Electronic Files ............................................................................................................ 317

Adjusting Balance between File Size and Image Quality (Data Size) ......................................................................... 320

Conguring a File Name .................................................................................................................................... 321

Recalling Previously Used Settings for Sending/Saving (Recall Settings) ................................................................... 322

Specifying E-Mail Settings .................................................................................................................................. 325

Using Your Computer to Scan (Remote Scan) .......................................................................................................... 328

Scanning Documents from an Application ........................................................................................................... 329

Using ScanGear MF ........................................................................................................................................... 331

Linking with Mobile Devices ............................................................................................................ 333

Connecting with Mobile Devices ............................................................................................................................ 334

Connecting via a Wireless LAN Router (LAN Connection) ........................................................................................ 335

Connecting Directly (Access Point Mode) ............................................................................................................. 337

Utilizing the Machine through Applications ........................................................................................................... 341

Using AirPrint ....................................................................................................................................................... 342

Printing with AirPrint ........................................................................................................................................ 347

Scanning with AirPrint ....................................................................................................................................... 350

Faxing with AirPrint .......................................................................................................................................... 352

If AirPrint Cannot Be Used ................................................................................................................................. 354

Using Google Cloud Print ....................................................................................................................................... 355

Managing the Machine by the Remote Control ....................................................................................................... 357

Managing the Machine ........................................................................................................................ 360

Setting Access Privileges ....................................................................................................................................... 362

Setting the System Manager ID and PIN

Setting the Department ID Management ............................................................................................................. 365

Setting a Remote UI PIN .................................................................................................................................... 371

LDAP Server Authentication ............................................................................................................................... 373

Conguring the Network Security Settings ............................................................................................................ 377

Restricting Communication by Using Firewalls ..................................................................................................... 379

Specifying IP Addresses for Firewall Settings .................................................................................................. 380

Specifying MAC Addresses for Firewall Settings .............................................................................................. 383

Changing Port Numbers .................................................................................................................................... 386

Setting a Proxy ................................................................................................................................................. 387

Conguring the Key and Certicate for TLS .......................................................................................................... 389

Generating the Key and Certicate for Network Communication ...................................................................... 392

Generating a Key and Certicate Signing Request (CSR) ................................................................................... 395

Registering the Key and Certicate for Network Communication ...................................................................... 398

Conguring IPSec Settings ................................................................................................................................. 400

Conguring IEEE 802.1X Authentication Settings .................................................................................................. 407

Restricting the Machine's Functions ...................................................................................................................... 411

Restricting Access to Address Book and Sending Functions .................................................................................... 413

Restricting Use of the Address Book ............................................................................................................. 414

Limiting Available Destinations ..................................................................................................................... 416

Restricting the Fax Sending Functions ........................................................................................................... 418

.............................................................................................................. 363

Restricting Printing from a Computer .................................................................................................................. 420

Restricting USB Functions .................................................................................................................................. 421

Disabling HTTP Communication ......................................................................................................................... 423

Disabling Remote UI ......................................................................................................................................... 424

Increasing the Security of Documents .................................................................................................................... 425

Generating a Device Signature Key ..................................................................................................................... 426

Managing the Machine from a Computer (Remote UI) ............................................................................................ 427

Starting Remote UI ........................................................................................................................................... 428

Checking the Status and Logs ............................................................................................................................ 432

Setting Up Menu Options from Remote UI ........................................................................................................... 438

Registering Destinations from Remote UI ............................................................................................................ 441

Security Policy .................................................................................................................................................. 445

Importing/Exporting the Setting Data ................................................................................................................. 451

Updating the Firmware ......................................................................................................................................... 454

Initializing Settings ............................................................................................................................................... 456

Setting Menu List ...................................................................................................................................... 459

<Preferences> ....................................................................................................................................................... 460

<Display Settings> ............................................................................................................................................ 461

<English Keyboard Layout> ................................................................................................................................ 466

<Timer/Energy Settings> ................................................................................................................................... 467

<Network> ....................................................................................................................................................... 471

<External Interface> .......................................................................................................................................... 486

<Accessibility> .................................................................................................................................................. 487

<Adjust Image Quality> ..................................................................................................................................... 489

<Maintenance> ................................................................................................................................................ 504

<Function Settings> .............................................................................................................................................. 506

<Common> ...................................................................................................................................................... 507

<Copy> ............................................................................................................................................................ 513

<Printer> ......................................................................................................................................................... 515

<Send> ............................................................................................................................................................ 560

<Receive/Forward> ........................................................................................................................................... 572

<Store/Access Files> .......................................................................................................................................... 579

<Secure Print> .................................................................................................................................................. 587

<Set Destination> .................................................................................................................................................. 588

<Management Settings> ....................................................................................................................................... 589

<User Management> ........................................................................................................................................ 590

<Device Management> ...................................................................................................................................... 591

<License/Other>/<Remote UI Settings/Update Firmware> ..................................................................................... 595

<Data Management> ........................................................................................................................................ 597

<Security Settings> ........................................................................................................................................... 599

.................................................................................................................................. 488

Maintenance ................................................................................................................................................. 602

Regular Cleaning .................................................................................................................................................. 604

Cleaning the Exterior ........................................................................................................................................ 605

Cleaning the Platen Glass .................................................................................................................................. 606

Cleaning the Feeder .......................................................................................................................................... 607

Cleaning the Fixing Assembly ............................................................................................................................. 610

Cleaning the Transfer Belt (ITB) .......................................................................................................................... 612

Replacing the Toner Cartridge ............................................................................................................................... 613

Checking the Remaining Amount of Consumables .................................................................................................. 618

Relocating the Machine ......................................................................................................................................... 619

Adjusting Image Quality ....................................................................................................................................... 621

Adjusting Gradation .......................................................................................................................................... 622

Correcting "Print Color Mismatch" ...................................................................................................................... 627

Adjusting Values for Text Color Reproducibility ..................................................................................................... 628

Adjusting Print Position ..................................................................................................................................... 630

Viewing the Counter Value .................................................................................................................................... 632

Printing Reports and Lists ..................................................................................................................................... 634

Consumables ........................................................................................................................................................ 639

Troubleshooting (FAQ) .......................................................................................................................... 643

Appendix ........................................................................................................................................................... 645

Third Party Software ............................................................................................................................................. 647

Feature Highlights ................................................................................................................................................ 648

Going Green and Saving Money ......................................................................................................................... 649

Improving Eciency .........................................................................................................................................

Going Digital .................................................................................................................................................... 653

So Much More .................................................................................................................................................. 655

Specications ....................................................................................................................................................... 658

Main Unit ........................................................................................................................................................ 659

Feeder ............................................................................................................................................................ 663

Available Paper ................................................................................................................................................ 664

Cassette Feeding Module-AF .............................................................................................................................. 668

Copy Card Reader-F .......................................................................................................................................... 669

Fax Function .................................................................................................................................................... 670

Scan Function .................................................................................................................................................. 671

Printer Functions .............................................................................................................................................. 672

Management Functions ..................................................................................................................................... 674

System Environment ......................................................................................................................................... 676

Network Environment ....................................................................................................................................... 678

Options ................................................................................................................................................................ 679

Optional Equipment .......................................................................................................................................... 680

System Options ................................................................................................................................................ 682

651

Manuals and Their Contents .................................................................................................................................. 684

Using User's Guide ................................................................................................................................................ 685

Screen Layout of User's Guide ............................................................................................................................ 686

Viewing User's Guide ........................................................................................................................................ 689

Basic Windows Operations .................................................................................................................................... 690

Menu Route Map ................................................................................................................................................... 698

Notice .................................................................................................................................................................. 699

VII

Setting Up

Setting Up ...............................................................................................................................................................

Main Functions ...................................................................................................................................................... 4

Preparations Required Before Use ....................................................................................................................... 6

Preventing Unauthorized Access .......................................................................................................................... 8

Setting Up Using the Setup Guide ...................................................................................................................... 10

Setting the Date/Time ......................................................................................................................................... 14

Setting Up the Network Environment ............................................................................................................... 16

Selecting Wired LAN or Wireless LAN .............................................................................................................. 18

Connecting to a Wired LAN ............................................................................................................................. 19

Connecting to a Wireless LAN ......................................................................................................................... 20

Setting Up Connection Using WPS Push Button Mode ............................................................................. 22

Setting Up Connection Using WPS PIN Code Mode .................................................................................. 24

Setting Up Connection by Selecting a Wireless Router ............................................................................. 26

Setting Up Connection by Specifying Detailed Settings ............................................................................ 29

Checking the SSID and Network Key ........................................................................................................ 32

Setting IP Addresses ....................................................................................................................................... 33

Setting IPv4 Address ................................................................................................................................ 34

Setting IPv6 Addresses ............................................................................................................................ 37

Viewing Network Settings ............................................................................................................................... 40

Conguring Settings for Communication with a Computer ............................................................................ 42

Conguring Printing Protocols and WSD Functions ................................................................................. 43

Conguring Printer Ports ......................................................................................................................... 46

Setting Up Print Server ............................................................................................................................ 50

Conguring the Machine for Your Network Environment ............................................................................... 53

Conguring Ethernet Settings ................................................................................................................. 54

Changing the Maximum Transmission Unit ............................................................................................. 56

Setting a Wait Time for Connecting to a Network .................................................................................... 57

Conguring DNS ...................................................................................................................................... 58

Conguring SMB ...................................................................................................................................... 62

Conguring WINS .................................................................................................................................... 64

Registering LDAP Servers ......................................................................................................................... 66

Monitoring and Controlling the Machine with SNMP ............................................................................... 71

Other Network Settings ........................................................................................................................... 75

Installing Drivers ................................................................................................................................................. 79

Conguring Initial Settings for Fax Functions ................................................................................................... 80

Deciding Which Fax Receive Mode to Use ....................................................................................................... 81

Setting Up

Registering the Fax Number and Unit Name ..................................................................................................

Selecting the Receive Mode ............................................................................................................................ 83

Connecting the Telephone Line ...................................................................................................................... 84

Conguring Scan Settings ................................................................................................................................... 85

Preparing to Use the Machine as a Scanner ................................................................................................... 86

Procedure for Setting to Send E-Mail/Send and Receive I-Fax ......................................................................... 87

Conguring Basic E-Mail Settings ............................................................................................................ 88

Conguring E-Mail/I-Fax Communication Settings ................................................................................... 91

Procedure for Setting a Shared Folder as a Save Location .............................................................................. 95

Setting a Shared Folder as a Save Location .............................................................................................. 96

Procedure for Setting a FTP Server as a Save Location ................................................................................... 99

Setting Up

Befor

e using the functions of the machine, the environmental conditions must be set in advance. To begin with, check

the sequences of ow required to complete the setup, and then perform the actual settings.

Befor

e Use(P. 6)

Preparations Required

3S1Y-000

● The functions installed on the machine vary depending on the model you pur

machine, see

Main Functions(P. 4) and check the available functions.

chased. Before using the

Conguring Initial Settings of the Machine (Setup Guide)

ou can easily congure the initial settings required to use the machine, such as date, time, and network

● Y

settings, by following the on-screen guidance.

Setting Up Using the Setup Guide(P. 10)

Main Functions

Setting Up

3S1Y-001

This manual co

vers all the functions of the model series you purchased. Before getting started, check which functions

are available on the model you purchased.

: With function : Without function

Function MF746Cdw MF745Cdw MF743Cdw MF741Cdw MF644Cdw MF642Cdw MF641Cw

Copy

Fax

Scan

Feeder / Platen glass cover Feeder (2-

sided

scanning)

2-sided printing

Wireless LAN

Feeder (2-

sided

scanning)

Feeder (2-

sided

scanning)

Feeder (1-

sided

scanning)

Feeder (2-

sided

scanning)

Feeder (1-

sided

scanning)

Platen

glass co

ver

NFC

Default System Manager ID 7654321 7654321 Not

specied

Default System Manager PIN 7654321 7654321 Not

specied

Application Library

Cassette Feeding Module-AF *

Copy Card Reader-F *

Barcode Printing Kit

Send PDF Security Feature Set

This is an optional item.

Not

specied

Not

specied

Not

specied

Not

specied

Not

specied

Not

specied

Not

specied

Not

specied

● For the available driver types, see the User Softwar

the Canon website (https://global.canon).

e CD-ROM/DVD-ROM supplied with the machine, or see

LINKS

Viewing User's Guide(P. 689)

Setting Up

Preparations Required Before Use

3S1Y-002

Set up the machine follo to the corresponding section. In addition, to use the machine safely, also check

Access(P

. 8) .

Step 1 Setting Up Using the Setup Guide(P. 10)

Step 2 Setting Up the Network Environment(P. 16)

wing steps 1 to 5 in order. For more information about a particular step, click on the link to go

● Congur

to use the Setup Guide, congure the network settings from here.

e the network settings that are not covered in the Setup Guide. If you do not need

Preventing Unauthorized

Step 3 Installing Drivers(P. 79)

Step 4 Conguring Initial Settings for Fax Functions

Step 5 Conguring Scan Settings

(P. 85)

(P. 80)

Setting from the Remote UI

Setting Up

● When the network envir

using Remote UI.

Importing data fr

● As long as the model is the same, you can save setting data registered on another Canon printer/

multifunction machine to a computer (export) and load the setting data to this machine (import).

Importing/Exporting the Setting Data(P. 451)

onment settings are complete, you can eciently set the machine from a computer

Starting Remote UI(P. 428)

om another machine to save time

Setting Up

Preventing Unauthorized Access

3S1Y-003

This section describes the security measur a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network. In recent years, a printer/multifunction machine connected to the network can offer you a variety of useful functions, such as printing from a computer, operating from a computer using the remote function, and sending scanned documents via the Internet. On the other hand, it is essential to take security measures to reduce the security risk for information leakage, as a printer/multifunction machine has become more exposed to threats, such as unauthorized access and theft, when it is connected to the network. This section explains necessary settings you need to specify to prevent unauthorized access before using a printer/multifunction machine connected to the network.

es on how to prevent unauthorized access from the external network. This is

Security Measures to Prevent Unauthorized Access from the External Network

Assigning a Private IP Address(P. 8) Using Firewall to Restrict Transmission(P. 9) Specifying the TLS Encrypted Communication (P. 9) Setting PIN to Manage Information Stored in the Multifunction Machine(P. 9)

Assigning a Private IP Address

An IP address is a numerical label assigned to each device participating in a computer network. A "global IP address" is used for the communication connecting to the Internet, and a "private IP address" is used for the communication within a local area network, such as a LAN in the company. If a global IP address is assigned, your printer/ multifunction machine is open to the public and can be accessed via the Internet. Thus, the risk of information leakage due to unauthorized access from external network increases. On the other hand, if a private IP address is assigned, your printer/multifunction machine is closed to a local area network and can be accessed by only users on your local area network, such as a LAN in the company.

Global IP Address

Can be accessed fr

Basically, assign a private IP address to your printer/multifunction machine. Make sure to conrm the IP address, assigned to the printer/multifunction machine you are using, is a private IP address or not. A private IP address is found in one of the following ranges.

om the external network

Can be accessed from the users within a local area network

Private IP Address

Ranges for Private IP addresses

om 10.0.0.0 to 10.255.255.255

● Fr

● From 172.16.0.0 to 172.31.255.255

● From 192.168.0.0 to 192.168.255.255

For information on how to conrm the IP address, see

Setting IPv4 Address(P. 34) .

● If a global IP addr

to reduce the risk of unauthorized access by installing security software, such as a rewall that prevents

ess is assigned to a printer/multifunction machine, you can create a network environment

Setting Up

access from the external networks. If you want to assign a global IP address to and use a printer/ multifunction machine, contact your network administr

ator.

Using Firewall to Restrict Transmission

A r

ewall is a system that prevents unauthorized access from the external networks and protects against attacks/ intrusions to a local area network. You can use a rewall on your network environment to block access from the external network that appears to be dangerous, by restricting communication from specied IP address of the external network. The function installed to a Canon printer/multifunction machine enables you to set up the IP address lter. For information on how to set up an IP address lter, see

Settings(P

. 380) .

Specifying IP Addresses for Firewall

Specifying the TLS Encrypted Communication

For information on the TLS Encrypted Communication, see and on the procedures to specify, see

Conguring the Ke

Conguring the Network Security Settings

y and Certicate for TLS(P. 389) .

(P. 377) ,

Setting PIN to Manage Information Stored in the Multifunction Machine

If a malicious thir information stored in the machine will reduce the risk of information leakage. Canon printers/multifunction machines enable you to protect various type of information by setting PIN.

Setting PIN to Each Function

● Setting PIN for Using Remote UI

For mor

● Setting PIN for the System Manager Settings

For mor

● Addr

For more information on setting a PIN, see

Listed abo the other security measures, see preventing unauthorized access to suit your environment.

ve are some examples of security measures for preventing unauthorized access. For more information on

d party attempts to gain unauthorized access to a printer/multifunction machine, setting PIN to

e information, see

ess Book PIN

Setting a Remote UI PIN(P. 371) .

Setting the System Manager ID and PIN(P. 363) .

Restricting Use of the Address Book(P. 414) .

Managing the Machine(P. 360) and tak

e necessary security measures for

Setting Up

Setting Up Using the Setup Guide

3S1Y-004

1660-009

When the machine is turned on ( Turning ON the Machine(P. 117) ) for the rst time, the Setup Guide starts up to assist you to congur setting screens are displayed in the following order.

Step 1 Setting the Display Language and the Country or Region

e the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the

Set the language to be displayed on the operation panel screen or in reports, as well as the country or r

egion where the machine will be used.

Select a language.

Select <Yes>.

Select a country or region.

Step 2 Setting the Date and Time

Adjust the machine's date/time.

Select a time zone.

What is UTC?

● Coor

Enter the date and time, and select <Apply>.

● Tap the entry eld, and enter the date and time.

Step 3 Setting the Access Security Measures

Set a PIN to access the Remote UI. If your model is MF746Cdw / MF745Cdw, also set the System Manager ID of the system manager account. Y

For MF746Cdw / MF745Cdw

Select <Yes>.

● If you select <No>, the settings r

dinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. The correct UTC time zone setting is required for Internet communications.

congured, and the Setup Guide proceeds to step 4.

ou can only use the Remote UI if you set a PIN.

equired for using the Remote UI are not

Select <Yes>.

● If you select <No>, the System Manager ID and PIN are not changed from the

default settings, and the Setup Guide proceeds to number 4 in this step.

Specify the System Manager ID and PIN.

● Specify the <System Manager ID>

● Enter numbers for each item, and select <Apply>.

● The Conrm scr

een is displayed. Enter the PIN once again to conrm.

<System Manager PIN>.

Setting Up

● Do not for

● Y

ou cannot register an ID or PIN that consists only of zeros, such as "00" or

"0000000."

Select <Yes>.

● If you select <No>, a Remote UI Access PIN is not set, and the Setup Guide

proceeds to step 4.

Specify the Remote UI Access PIN.

● Enter a PIN, and select <Apply>.

● The Conrm screen is displayed. Enter the PIN once again to conrm.

● Do not for

ou cannot register a PIN that consists only of zeros, such as "00" or "0000000."

● Y

get your PIN.

For MF743Cdw / MF741Cdw / MF644Cdw / MF642Cdw / MF641Cw

Select <Yes> <Yes>.

● If you select <No> in any of the scr

Remote UI are not congured, and the Setup Guide proceeds to step 4.

Specify the Remote UI Access PIN.

● Enter a PIN, and select <Apply>.

● The Conrm screen is displayed. Enter the PIN once again to conrm.

● Do not for

● Y

ou cannot register a PIN that consists only of zeros, such as "00" or "0000000."

Step 4 Performing the Color Adjustment

To achieve good copy quality, adjust the gradation.

Select <Yes>.

● If you select <No>, color adjustment is not performed, and the Setup Guide

oceeds to step 5.

get your PIN.

eens, the settings required for using the

Check that the size and type of paper displayed on the screen is loaded in the

machine, and select <OK>.

Conrm the procedure, and select <Start>.

➠ An adjustment image is printed.

Open the feeder after the screen displayed during printing is closed.

Place the adjustment image on the platen glass.

Setting Up

● Place the adjustment image with the print side facing do

stripe toward the back side of the machine.

Gently close the feeder.

Select <Start Scanning>.

➠ Adjustment starts.

● When adjustment is complete, r

glass.

Step 5 Conguring Automatic Cleaning of the Fixing Assembly

If the model of your machine is MF746Cdw / MF745Cdw / MF743Cdw / MF741Cdw, congur automatically clean the xing assembly. If you are using MF644Cdw / MF642Cdw / MF641Cw, the Setup Guide proceeds to step 6.

emove the adjustment image from the platen

wn and the black

e to

Check the message displayed on the screen, and select <Yes>.

● If you select <No>, automatic cleaning is not set, and the Setup Guide proceeds

to step 6.

● You can set automatic cleaning of the xing assembly later.

Fixing Assembly>

Select <On>.

● If you select <Off>, automatic cleaning is not set, and the Setup Guide proceeds

to step 6.

Set available paper sources to <On>.

● When cleaning is performed, paper is fed from the paper source for which you

set <On>.

● Y

ou can use the following paper for cleaning.

- Paper sizes: A4/Letter

- Paper types: Plain 1 to 3/Recycled 1 or 2

Select <Apply>.

Step 6 Setting the Wireless LAN

<Auto Clean

(P. 496)

Congure the settings to connect to the network using the wir

Select <Yes>.

● If you select <No>, wireless LAN is not set, and the Setup Guide proceeds to

step 7.

Select <OK>.

eless LAN.

Select the setting method.

● For mor

Wir

e information about the wireless LAN settings, see

eless LAN(P. 20) .

Setting Up

Connecting to a

Step 7 Conguring Settings for T

You can congur service, new toner cartridges are automatically delivered to you before your existing toner cartridges are used up.

● Use of the toner r

service is only available in certain countries.

● This service can be set up through <Toner Delivery Settings> displayed on the Home screen.

Home Screen(P. 126)

e settings for toner replenishment service. Through toner replenishment

eplenishment service requires prior registration with select retailers. This

Select <Next>.

Select <Accept>.

● If you select <Do Not Accept>, the scr

replenishment service is skipped and the Setup Guide proceeds to step 8.

Select <OK>.

● If connecting to the server fails, try conguring the settings again through

<Connect to Server/Verify Connection with Server> in <Toner Delivery Settings>.

oner Replenishment Service

een for conguring settings for toner

Home Screen(P. 126)

Step 8 Viewing Application Library

The one-touch button referred to as "Application Library" is provided in the Home screen. You can r

ead the description of each function.

To nish the Setup Guide, select <End>.

➠ When the Setup Guide is complete, the Home screen appears.

Setting the Date/Time

Setting Up

3S1Y-005

Set the date and time for the machine. The date and time ar time, therefore, they need to be set accurately.

Setting the Time Zone(P. 14) Setting the Current Date and Time(P. 14) Setting the Daylight Saving Time(P. 15)

e used as the reference for the functions specifying the

Setting the Time Zone

If the time zone setting is changed, the values set in <Current Date/Time Settings> are also changed accordingly.

Select <Menu> in the Home screen.

Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Time

Zone>.

Select the time zone.

Home Screen(P. 126)

What is UTC?

● Coor

dinated Universal Time (UTC) is the primary time standard by which the world regulates clocks and time. Time differences exist depending on the country or area where the machine is used. The correct UTC time zone setting is required for Internet communications.

Setting the Current Date and Time

Select <Menu> in the Home screen.

Select <Preferences> <Timer/Energy Settings> <Current Date/Time Settings>.

Enter the date and time.

● T

ap the entry eld, and enter the date and time.

Home Screen(P. 126)

Select <Apply>.

Setting Up

● Set <Time Zone> befor

current date and time are also changed accordingly.

● The display format of the date and time can be changed, r

<Date Format>(P. 468) <Time Format>(P. 468)

e setting the current date and time. If the <Time Zone> setting is changed later, the

Setting the Daylight Saving Time

If daylight saving time is enabled, specify the dates fr

Select <Menu> in the Home screen.

Select <Preferences> <Timer/Energy Settings> <Date/Time Settings> <Daylight

Saving Time Settings>.

om which and to which daylight saving time is in effect.

espectively.

Home Screen(P. 126)

Select <Off> or <On> in <Daylight Saving Time>.

● When you select <On>, select <Start Date> and <End Date>, and set the month and day for each item. T

the day, specify "what day of which week."

Select <Apply>.

o set

Setting Up

Setting Up the Network Environment

3S1Y-006

When connecting the machine to a wir the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices. For specic IP address settings, contact your Internet service provider or Network Administrator.

● If the machine is connected to an unsecur

party.

ed or wireless local area network (LAN), you need to set an IP address unique to

ed network, your personal information might be leaked to a third

● The machine cannot connect to both wir

● The machine does not come with a LAN cable or router. Have them ready as necessary.

● For more information about your networking devices, see the instruction manuals for the devices or contact

your manufacturer.

◼ Befor

Follow these steps to connect the machine to a network.

e You Start

Check your computer settings.

● Mak

e sure that the computer is correctly connected to the network. For more information, see the instruction manuals for the devices you are using, or contact the device manufacturers.

● Make sure that the network settings have been completed on the computer. If the

network has not been set up properly, you will not be able to use the machine on the network, even if you perform the rest of the procedure below.

● Depending on the network, you may need to change settings for the communication

method or the Ethernet type ( Conguring Ethernet Settings(P information, contact your Internet service provider or Network Administrator.

ed and wireless LANs at the same time.

. 54) ). For more

● To check the MAC address of the machine.

Viewing the MAC Address for Wired LAN(P. 40) Viewing the MAC Address and Information for Wireless LAN(P. 41)

Setting Up

● T

o connect to an IEEE 802.1X network, see

Authentication Settings

Select wired or wireless LAN.

Selecting Wired LAN or Wireless LAN(P. 18)

Connect to a wired or wireless LAN.

oceed to the section that corresponds to the setting you selected in step 2.

● Pr

Connecting to a Wired LAN(P. 19) Connecting to a Wireless LAN(P. 20)

(P. 407) .

Conguring IEEE 802.1X

Set the IP address as necessary.

● At the time of pur

Change this setting if you want to use a specic IP address.

Addr

esses(P. 33)

chase, the machine is set to automatically acquire an IP address.

LINKS

Conguring Settings for Communication with a Computer(P. 42) Conguring the Machine for Your Network Environment(P. 53)

Setting IP

Setting Up

Selecting Wired LAN or Wireless LAN

3S1Y-007

After you decide on wir using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them. For more information, see the manuals for the relevant drivers on the online manual website.

Select <Menu> in the Home screen.

Select <Preferences> <Network>.

● If the login scr

Select <Select Wired/Wireless LAN>.

Select <Wired LAN> or <Wireless LAN>.

LINKS

Setting Up the Network Environment(P. 16) Connecting to a Wired LAN(P. 19) Connecting to a Wireless LAN(P. 20)

ed or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN

Home Screen(P. 126)

een appears, enter the correct ID and PIN.

Logging in to the Machine(P. 137)

Setting Up

Connecting to a Wired LAN

3S1Y-008

Connect the machine to a computer via a r

Connect a LAN cable.

● Connect the machine to a r

● Push the connector in until it clicks into place.

outer by using a LAN cable.

outer. Use a LAN cable to connect the machine to the router.

Wait for several minutes.

➠ The IP addr

ou can set the IP address manually.

● Y

LINKS

Setting Up the Network Environment(P. 16)

ess is set automatically.

Setting IP Addresses(P. 33)

Setting Up

Connecting to a Wireless LAN

3S1Y-009

Wir

eless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), conguring your network is automatic and easy. If your networking devices do not support automatic conguration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection. Make sure that your computer is correctly connected to the network.

Setting Up Connection Using WPS(P. 20) Manually Setting Up Connection(P. 21)

Risk of information leak

● Use wir

unsecured network, your personal information might be leaked to a third party because radio waves used in wireless communication can go anywhere nearby, even beyond walls.

eless LAN connection at your own discretion and at your own risk. If the machine is connected to an

Wireless LAN security

● The wireless LAN function of this machine supports WEP, WPA-PSK, and WPA2-PSK. For the wireless security

compatibility of your wireless router, see the instruction manuals for your networking devices or contact your manufacturer.

Required devices for wireless LAN connection

● The machine does not come with a wir

eless router. Have the router ready as necessary.

Setting Up Connection Using WPS

When using WPS, two modes ar

e available: push button mode and PIN code mode.

◼ Push Button Mode

Find the WPS mark shown below on the package of your wireless router. Also make sure that there is a WPS button on your networking device.

Setting Up Connection Using WPS Push Button Mode(P. 22)

◼ PIN Code Mode

Setting Up

Some WPS r the instruction manuals of your networking device, set up the connection by entering the PIN code.

Connection Using WPS PIN Code Mode(P

● If the wir

outers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in

Setting Up

. 24)

eless router is set to use WEP authentication, you may not be able to set up connection using WPS.

Manually Setting Up Connection

When manually setting up a wir information. Regardless of the method, make sure that you have the required setup information, including the SSID and network key.

◼ Selecting a Wir

Select this setup option if you need to manually set up the connection but want to complete the setup as easily as possible.

Setting Up Connection by Selecting a Wireless Router(P. 26)

Checking the SSID and Network Key(P. 32)

eless Router

◼ Manually Entering the Setup Information

eless connection, you can either select a wireless router or manually enter the required

If you want to specify security settings in detail, such as authentication and encryption settings, manually enter the SSID and network k

ey to set up the connection.

Setting Up Connection by Specifying Detailed Settings(P. 29)

LINKS

Setting Up the Network Environment(P. 16) Selecting Wired LAN or Wireless LAN(P. 18)

Setting Up

Setting Up Connection Using WPS Push Button Mode

3S1Y-00A

1660-00J

If your wir

eless router supports WPS push button mode, you can easily set up a connection with a WPS button.

w to operate the wireless router may vary on each device. See the instruction manuals for your

● Ho

networking device for help.

Select <Menu> in the Home screen.

Select <Preferences>

● If the login scr

Select <Wireless LAN Settings>.

● If the <Do you want to enable the wir

Read the message that is displayed, and select <OK>.

Select <WPS Push Button Mode>.

Select <Yes>.

een appears, enter the correct ID and PIN.

<Network>.

eless LAN?> message is displayed, select <Yes>.

Home Screen(P. 126)

Logging in to the Machine(P. 137)

Press and hold the WPS button on the wireless router.

● The button must be pr

● Depending on the networking device, you may need to press and hold the button for 2 seconds or longer.

See the instruction manuals for your networking device for help.

If an error message is displayed during setup

● Select <Close> and r

essed within 2 minutes after selecting <Yes> in step 6.

eturn to step 5.

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