Canon MF6550, MF6560, MF6580CX, MF6530, MF6580 User Manual

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Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

1
2
3
4
5
6
7

ENG

Advanced Guide

Series

Appendix

Table of Contents

Index

8

Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.

How to Use This Guide

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

1
2
3
4
5

Manuals for the Machine

● Machine Set-Up

● Software Installation

● Basic Features

● Maintenance

● Machine Settings

● Specifications

Starter Guide

Basic Guide

TOP

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Reports and Lists

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

● Advanced Features

● Network and Remote User Interface

● System Monitor

● Reports and Lists

● Scanning Features

Indicates the manual is supplied in PDF format in the accompanying CD-ROM.

CD-ROM

● To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe
Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe
Systems Incorporated website (http://www.adobe.com).

● Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact
specification, please contact Canon.

● The machine illustration on the cover may differ slightly from your machine.

Advanced Guide
(This Document)

Scanner Driver Guide

CD-ROM

CD-ROM

i

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

1
2
3
4
5
6
7

Back Previous Next

Legal Notices

Trademarks

Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc.
Microsoft and Windows are registered trademarks of Microsoft Corporation.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

Copyright

Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval

system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical,
manual, or otherwise, without the prior written permission of Canon Inc.

Disclaimer

The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS
PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEME
FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM
THE USE OF THIS MATERIAL.

NT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE

TOP

Appendix

Table of Contents

Index

8

ii

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

Things You Can Do

Specify a recipient with a
single key

Look up a particular
recipient

TOP

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Send a fax at a specified
time

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

One-Touch Speed Dialing

→ Basic Guide

Specify a recipient with a
two-digit code

Coded Speed Dialing

→ Basic Guide

Specify multiple recipients
with a single key

AAAAA
BBBBB
CCCCC

Address Book Dialing

→ p. 1-3

Redial when the line is busy

Automatic Redialing

→ p. 1-4

Send a fax to multiple
recipients

Delayed Sending

→ p. 1-15

Receive faxes in memory
without printing out

Memory Reception

→ p. 1-10

Select a scan mode depending on
the type of image

Table of Contents

Index

Group Dialing

→ Basic Guide

Broadcasting

→ p. 1-15

ABC
ABC
ABC
ABC

Image Quality

→ Basic Guide

iii

Advanced Fax

DEF
DEF
DEF
DEF

ABC
ABC
ABC
ABC

1

DE F
DE F
DE F
DE F

ABC
ABC
ABC
ABC

1

DE F
DE F
DE F
DE F

ABC
ABC
ABC
ABC

1

ABC
ABC
ABC
ABC

1

Features

Advanced Copy
Features

Network

1
2
3

Adjust the density level of
scanned images

Make two-sided copies

ABC
ABC
ABC
ABC

2

1

TOP

Back Previous Next

Specify detailed scanning
options to suit various images

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

Density

→ Basic Guide

Enlarge or reduce copied
images

A

Zoom Ratio

→ Basic Guide

A

Sort copies by page order

AAAA
AAAA

BBBB

AAAA

BBBB

CCCC

AAAA

BBBB

CCCC

DDDD

1

BBBB

CCCC

DDDD

2

CCCC

DDDD

3

DDDD

4

Collate Copying

→ p. 2-2

AAAA
AAAA

AAAA

AAAA

AAAA

AAAA

AAAA

1

AAAA

AAAA
AAAA

AAAA

AAAA

AAAA

1

AAAA

AAAA

1

AAAA

1

Two-Sided Copy

→ p. 2 -3

Copy two documents on one
sheet

ABC
ABC
ABC
ABC

1

2

2 on 1 Combination

→ p. 2 -5

ABC
ABC
ABC
ABC

2

1

Print a document from a PC

Printing

→ Online Help

Scanning

→ Scanner Driver Guide

Send a fax from a PC

PC Faxing

→ Online Help

Access and manage the
machine from a PC

Remote UI

→ p. 4-1

Table of Contents

Index

iv

Advanced Fax
Features

Advanced Copy
Features

Network

1
2
3

TOP

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Table of Contents

Manuals for the Machine ................................................................................i

Legal Notices................................................................................................. ii

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

Things You Can Do ...................................................................................... iii

How to Use This Guide................................................................................. xi

Using the Top Page ...............................................................................xi

Using the Chapter Topic List................................................................. xii

1 Advanced Fax Features (MF6550/MF6560/MF6580 Only)........................................... 1-1

Dialing Features ........................................................................................ 1-3

Using Address Book............................................................................ 1-3

Redialing ............................................................................................. 1-4

Switching Temporarily to Tone Dialing................................................ 1-5

Dialing an Overseas Number (With Pauses)....................................... 1-6

Optional Settings for One-Touch/Coded Speed Dialing...................... 1-6

Table of Contents

Index

v

Advanced Fax
Features

1

TOP

Back Previous Next

Receiving Features.................................................................................... 1-8

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

Setting Receive Mode ......................................................................... 1-8

Memory Reception ............................................................................ 1-10

Remote Reception ............................................................................ 1-12

Printing Received Documents ........................................................... 1-13

Additional Fax Modes .............................................................................. 1-15

Broadcasting ..................................................................................... 1-15

Delayed Sending............................................................................... 1-15

Sending Two-Sided Documents........................................................ 1-16

Canceling Fax Jobs ................................................................................. 1-17

2 Advanced Copy Features.............................................................................................. 2-1

Advanced Copy Features .......................................................................... 2-2

Collate Copy........................................................................................ 2-2

Reserved Copy ................................................................................... 2-3

Table of Contents

Index

Two-Sided Copying............................................................................. 2-3

2 on 1 Combination ............................................................................. 2-5

Frame Erase ....................................................................................... 2-6

Canceling Copy Jobs............................................................................... 2-10

vi

Advanced Fax
Features

1

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3 Network (MF6580 Only) ................................................................................................. 3-1

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

System Requirements ............................................................................... 3-3

Using a TCP/IP Network............................................................................ 3-4

Interface Settings....................................................................................... 3-5

Communication Environment Setup .......................................................... 3-7

Preparation for Protocol Settings............................................................. 3-10

Settings from the Operation Panel of the Machine ........................... 3-10

Settings Using ARP/PING Commands.............................................. 3-12

Settings Using NetSpot Device Installer ........................................... 3-13

Protocol Settings ..................................................................................... 3-16

Settings from the Operation Panel of the Machine ........................... 3-16

Settings Using a Web Browser (Remote UI)..................................... 3-19

Setting Up a Computer for Printing/Sending a Fax ................................. 3-22

Machine Connection Method (LPD/Raw).......................................... 3-22

Table of Contents

Index

Print Server Settings ......................................................................... 3-25

Machine Management ............................................................................. 3-26

Machine Management Using Web Browser (Remote UI) ................. 3-26

Machine Management Using NetSpot Device Installer..................... 3-26

Machine Management Using NetSpot Console ................................ 3-26

vii

Advanced Fax
Features

1

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4 Remote UI (MF6580 Only).............................................................................................. 4-1

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

System Requirements ............................................................................... 4-3

Using the Remote UI ................................................................................. 4-4

Starting the Remote UI........................................................................ 4-4

Displaying Device Status and Information................................................. 4-6

Job Management....................................................................................... 4-7

Managing Print Jobs ........................................................................... 4-7

Viewing the Print Log .......................................................................... 4-8

Viewing the Activity Log ...................................................................... 4-9

Managing the Address Book ................................................................... 4-10

Viewing and Editing One-Touch or Coded Speed Dialing................. 4-10

Customizing System Settings.................................................................. 4-14

Customizing System Information ...................................................... 4-14

Table of Contents

Index

Import/Export Function ............................................................................ 4-17

Saving the Address Book.................................................................. 4-17

Loading an Address Book ................................................................. 4-18

Saving Additional Functions Settings in Files (Export)...................... 4-20

Loading Additional Functions Settings Files (Overwrite/Import)........ 4-21

Device Custom Settings .......................................................................... 4-23

viii

Advanced Fax
Features

1

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5 System Monitor .............................................................................................................. 5-1

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

Checking Job and Machine Status ........................................................... 5-2

Checking Transmission/Reception Results (MF6550/MF6560/

MF6580 Only) ..................................................................................... 5-2

Checking and Deleting Transmitting/Received Documents Stored in

Memory (MF6550/MF6560/MF6580 Only).......................................... 5-2

Checking and Deleting Copy Jobs ...................................................... 5-3

Checking and Deleting Print Jobs ....................................................... 5-3

6 Reports and Lists........................................................................................................... 6-1

Summary of Reports and Lists .................................................................. 6-2

Printing Reports Automatically (MF6550/MF6560/MF6580 Only) ............. 6-3

TX REPORT........................................................................................ 6-3

RX REPORT ....................................................................................... 6-4

ACTIVITY REPORT ............................................................................ 6-5

Table of Contents

Index

ix

Advanced Fax
Features

1

TOP

Back Previous Next

7 Troubleshooting............................................................................................................. 7-1

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

General Problems ..................................................................................... 7-2

Paper Feeding Problems .......................................................................... 7-4

Faxing Problems (MF6550/MF6560/MF6580 Only) ................................. 7-5

Sending Problems............................................................................... 7-5

Receiving Problems ............................................................................ 7-9

Copying Problems .................................................................................. 7-14

Printing Problems ................................................................................... 7-15

Telephone Problems (MF6550/MF6560/MF6580 Only) ......................... 7-17

Network Problems (MF6580 Only) ......................................................... 7-18

Customer Support .................................................................................. 7-20

Customer Support (U.S.A) ................................................................ 7-20

Customer Support (Canada) ............................................................. 7-20

Table of Contents

Index

8 Appendix......................................................................................................................... 8-1

Glossary .................................................................................................... 8-2

Index........................................................................................................ 8-12

x

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

TOP

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How to Use This Guide

■ Using the Top Page

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

Table of Contents

Index

1
2

Advanced Guide

3
4
5
6
7
8

Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.

Series

Back Previous Next

How to Use This Guide

Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.

TOP

ENG

Displays the “How to Use This Guide” page.

Table of Contents

Index

Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.

xi

Advanced Fax
Features

1

TOP

Back Previous Next

■ Using the Chapter Topic List

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

Back Previous Next

1

1 Advanced Fax Features (MF6550/MF6560/MF6580 Only)

2
3
4
5
6
7
8

Dialing Features.................................................................

Using Address Book ............................................... 1-3

Redialing................................................................. 1-4

Switching Temporarily to Tone Dialing.................... 1-5

Dialing an Overseas Number (With Pauses).......... 1-6

Optional Settings for One-Touch/Coded Speed

Dialing .............................................................1-6

Receiving Features............................................................

Setting Receive Mode ............................................ 1-8

Memory Reception ............................................... 1-10

Remote Reception................................................ 1-12

Printing Received Documents .............................. 1-13

...................... 1-3

...................... 1-8

Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.

TOP

Table of contents for the chapter.

Table of Contents

Index

Table of Contents

Index

1-1

Quick links to the list of things you can do, topics

for each chapter, table of contents, and the index.

xii

Advanced Fax
Features

Advanced Copy
Features

Network

1
2
3

TOP

Back Previous Next

The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should
keep in mind when using the machine.

WARNING

Indicates a warning that may lead to death or serious injury if not observed.

CAUTION

Explains how to avoid actions that could injure you or damage your machine.

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

NOTE

Explains operating restrictions and how to avoid minor difficulties.

In addition, this guide uses distinctive notations to identify keys and information in the LCD:

– The keys you press appear in square brackets: [Stop].

– Information in the LCD appears in angle brackets: <TRANSMIT>.

Table of Contents

Index

xiii

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

1
2
3
4
5
6
7
8

TOP

Back Previous Next

1 Advanced Fax Features (MF6550/MF6560/MF6580 Only)

Dialing Features....................................................................................... 1-3

Using Address Book ............................................... 1-3

Redialing................................................................. 1-4

Switching Temporarily to Tone Dialing.................... 1-5

Dialing an Overseas Number (With Pauses) .......... 1-6

Optional Settings for One-Touch/Coded Speed

Dialing .............................................................1-6

Receiving Features.................................................................................. 1-8

Setting Receive Mode ............................................ 1-8

Memory Reception ............................................... 1-10

Remote Reception................................................ 1-12

Printing Received Documents .............................. 1-13

Table of Contents

Index

1-1

Advanced Fax
Features

1

TOP

Back Previous Next

Additional Fax Modes............................................................................ 1-15

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

Broadcasting......................................................... 1-15

Delayed Sending .................................................. 1-15

Sending Two-Sided Documents ........................... 1-16

Canceling Fax Jobs............................................................................... 1-17

Table of Contents

Index

1-2

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

1
2
3
4

Dialing Features

The machine provides the following dialing features:
address book dialing, redialing, and temporary tone dialing.

■ Using Address Book

Address book dialing enables you to search for a particular
recipient registered in the machine. This is useful when you
forget which one-touch speed dialing key or coded speed dialing
code the recipient you want is registered under.

TOP

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4. Use [ ] or [ ] to search for the

recipient’s name.

– Pressing [ ] displays the names of other recipients in

alphabetical order.

– Pressing [ ] displays them in reverse order.

5. When the recipient’s name is displayed,

press [OK].

6. Press [Start] to dial the number.

Reports and Lists

Troubleshooting

Appendix

Table of Contents

5
6
7
8

1. Press [FAX].

2. Press [Address Book].

If no recipient is registered for speed dialing, <NOT
REGISTERED> is displayed.

3. Use a numeric key to enter the first letter of

the recipient’s name.

– For example, if you want to search for a name that starts with

the letter “H”, press [4] (GHI) once or twice.

– Entries starting with the letter you entered are displayed if any

entries are registered.

– Press [ ] to switch between input modes:

[:A]: Letter mode
[:1]: Number mode

Ex.

ADDRESS BOOK :A
HIJK

When you set the documents on the platen glass, use [ ] or
[ ] to select the document size, then press [Start] for each
document. When scanning is complete, press [OK] to start
dialing.

NOTE

When <TIME OUT> is set to <ON> in <TX SETTINGS> in
<FAX SETTINGS>, the machine starts dialing automatically after
a preset time.

Index

1-3

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

1
2
3

■ Redialing

Redialing can be done manually or automatically. For automatic
redialing, you can set how many times the machine redials and
the time between redials.

Redialing Manually

1. Press [FAX].

TOP

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Redialing Automatically

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <FAX

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <TX SETTINGS>,

then press [OK].

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

2. Press [Redial] to dial the last number you

entered using the numeric keys.

To cancel manual redialing, press [Reset].

3. Press [Start] to dial the number.

When you set the documents on the platen glass, use [ ] or
[ ] to select the document size, then press [Start] for each
document. When scanning is complete, press [OK] to start
dialing.

NOTE

When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX
SETTINGS>, the machine starts dialing automatically after a
preset time.

4. Use [ ] or [ ] to select <AUTO REDIAL>,

then press [OK].

5. Use [ ] or [ ] to select <ON>, then press

[OK].

6. Confirm that <REDIAL TIMES> is displayed,

then press [OK].

7. Use [ ], [ ], or numeric keys to enter the

number of redials the machine will make,
then press [OK].

8. Confirm that <REDIAL INTERVAL> is

displayed, then press [OK].

Table of Contents

Index

1-4

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

1
2
3
4
5

9. Use [ ], [ ], or numeric keys to enter the

time (in minutes) between redials, then press
[OK].

10.Confirm that <TX ERROR REDIAL> is

displayed, then press [OK].

11.Use [ ] or [ ] to select <ON> or <OFF>,

then [OK].

<ON>: Resends all documents once if final transmission made by
automatic redialing is interrupted.
<OFF>: Does not redial when final transmission is interrupted.

12.Press [Stop] to return to standby mode.

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1. Press [FAX].

2. Press [Hook].

NOTE

Make sure to confirm the dial tone before entering a fax number.
If you enter the number before the dial tone can be heard, the call
may not be connected, or the wrong number may be dialed.

3. Use the numeric keys to dial the required

information service.

4. When the recorded message of the

information service answers, press [Tone] to
switch to tone dialing.

Reports and Lists

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

■ Switching Temporarily to Tone Dialing

If your machine is set for pulse dialing, use the procedure below
to switch to tone dialing to use information services (e.g., banks,
airline reservations, and hotel reservations).

NOTE

To talk to the other party, you will need to connect an external
telephone to the machine.

5. Use the numeric keys to enter the numbers

requested by the information service.

6. If you want to receive faxes, press [Start].

7. When finished, press [Hook] to disconnect

the call.

Tone dialing is canceled when you disconnect the call.

1-5

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

1
2
3
4
5
6
7
8

■ Dialing an Overseas Number (With

Pauses)

When you dial or register an overseas number, you may need to
insert a pause within the number.

1. Set documents.

2. Press [FAX].

3. Use the numeric keys to dial the international

access code.

For details on international access codes, contact your local
telephone company.

4. If necessary, press [Pause] to enter a two-

second pause.

Ex.

TEL=123p

– <p> in the fax/telephone number represents a certain amount

of pause time, set in the <PAUSE TIME> menu.

– For a longer pause press [Pause] again.

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5. Use the numeric keys to dial the country

code, the area code, and the fax/telephone
number of the recipient.

6. Press [Pause] to enter a 10- second pause at

the end of the number.

<P> at the end of the fax/telephone number represents a
10-second pause.

7. Press [Start].

■ Optional Settings for One-Touch/Coded

Speed Dialing

You can specify the following advanced function settings for
each one-touch/coded speed dialing recipient registered in the
machine: international, TX speed, and ECM (Error Correction
Mode) transmission options.

1. Press [Additional Functions].

2. Press [ ] or [ ] to select <ADDRESS

BOOK SET.>, then press [OK].

Table of Contents

Index

1-6

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

1
2
3
4
5
6

3. Press [ ] or [ ] to select <1-TOUCH SPD

DIAL> or <CODED SPD DIAL>, then press
[OK].

4. Use the one-touch speed dialing key, or

[Coded Dial] and the numeric key (for a two­digit code), to select the desired recipient,
then press [OK].

You can also select a one-touch/coded speed dialing recipient
with [ ] or [ ].

5. Press [ ] or [ ] to select <OPTIONAL

SETTING>, then press [OK].

6. Press [ ] or [ ] to select <ON>, then

press [OK].

7. Confirm that <INTERNATIONAL> is

displayed, then press [OK].

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9. Confirm that <TX SPEED> is displayed, then

press [OK].

10.Press [ ] or [ ] to select the sending

speed (4800 bps to 33600 bps), then press
[OK].

NOTE

If transmission errors occur frequently, lower the speed.

11.Confirm that <ECM> is displayed, then press

[OK].

12.Press [ ] or [ ] to select <ON> to reduce

system and line errors while sending to or
receiving from other machines that support
ECM, then press [OK].

13.Press [Stop] to return to standby mode.

Appendix

Table of Contents

Index

7
8

8. Press [ ] or [ ] to select the most

effective transmission option, then press
[OK].

<DOMESTIC>: Normally select this option.
<LONG DISTANCE 1-3>: Select one of these options if you
experience transmission errors during an international call.

1-7

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

1
2
3
4
5
6

Receiving Features

You can set the receive mode that suits your needs. The
machine also provides the following receiving features:
memory reception, and remote reception.

■ Setting Receive Mode

To determine the right mode for you, see “Set the Machine for
Receiving Faxes,” in the Starter Guide.

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <FAX

SETTINGS>, then press [OK].

3. Confirm that <RX MODE> is displayed, then

press [OK].

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<DRPD> (Distinctive Ring Pattern Detection): Distinguishes
between fax and voice calls using distinctive ring patterns. Select
the ring pattern assigned by your telephone company. For
optional settings, see “DRPD: Optional Settings,” on p. 1-10.
<Manual>: Does not answer any calls. You have to manually
receive faxes.

NOTE

– For <FaxTel> or <Manual>, make sure an external telephone is

connected to the machine.

– For <AnsMode>, make sure an answering machine is

connected to the machine.

– For <DRPD>, subscription to a DRPD service is required.

Contact your telephone company for availability.

5. Press [Stop] to return to standby mode.

Manual Reception

Appendix

Table of Contents

Index

7
8

4. Use [ ] or [ ] to select the desired

receive mode, then press [OK].

<FaxOnly>: Answers all calls as faxes.
<FaxTel>: Switches between fax and voice calls automatically.
For optional settings, see “FaxTel: Optional Settings,” on p. 1-9.
<AnsMode>: Receives faxes automatically and records voice
messages.

When you select <Manual> in <RX MODE>, follow the
procedure below to receive a fax.

1. When the telephone rings, pick up the

external telephone.

1-8

Advanced Fax
Features

Advanced Copy
Features

1
2

2. Confirm that the modem’s connecting sound

is heard, then press [Start].

3. Hang up the external telephone.

TOP

Back Previous Next

6. Use [ ], [ ], or the numeric keys to

select the duration (0 to 30 seconds) for
which the machine detects the fax tone
before it starts ringing, then press [OK].

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

FaxTel: Optional Settings

If required, change the optional settings as follows:

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <FAX

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <RX SETTINGS>,

then press [OK].

4. Use [ ] or [ ] to select <FAX/TEL OPT.

SET>, then press [OK].

5. Confirm that <RING START TIME> is

displayed, then press [OK].

7. Confirm that <F/T RING TIME> is displayed,

then press [OK].

8. Use [ ] or [ ] to select the duration (15

to 300 seconds) for the phone to ring, then
press [OK].

9. Confirm that <F/T SWITCH ACTION> is

displayed, then press [OK].

10.Use [] or [] to select the action the

machine will take after the ringing ends, then
press [OK].

<RECEIVE>: Switches to receive mode.
<DISCONNECT>: Disconnects the call.

11.Press [Stop] to return to standby mode.

Table of Contents

Index

1-9

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

DRPD: Optional Settings

If required, change the optional settings as follows:

1. Press [Additional Functions].

TOP

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■ Memory Reception

The machine automatically receives faxes in memory when
printing is disabled under certain conditions (e.g., toner or paper
has run out). You can also set the machine to store all
documents in memory without automatically printing them.

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

2. Use [ ] or [ ] to select <FAX

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <RX SETTINGS>,

then press [OK].

4. Use [ ] or [ ] to select

<DRPD:SELECT FAX>, then press [OK].

5. Use [ ] or [ ] to select a ring pattern,

then press [OK].

<DOUBLE RING>
<SHORT-SHORT-LONG>
<SHORT-LONG-SHORT>
<OTHER RING TYPE>
<NORMAL RING>

6. Press [Stop] to return to standby mode.

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select

<COMMUNICATIONS>, then press [OK].

4. Use [ ] or [ ] to select <MEMORY

LOCK>, then press [OK].

5. Use [ ] or [ ] to select <ON>, then press

[OK].

NOTE

When you select <OFF>, the machine starts to print the received
documents in memory.

Table of Contents

Index

1-10

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

1
2
3
4
5
6
7
8

6. Confirm that <PASSWORD> is displayed,

then press [OK].

7. Use the numeric keys to enter the memory

reception password (up to seven digits), then
press [OK].

Ex.

PASSWORD
1234567

8. Confirm that <REPORT PRINT> is displayed,

then press [OK].

9. Use [ ] or [ ] to select <ON> or <OFF>,

then press [OK].

<ON>: Prints a memory reception report.
<OFF>: Does not print a memory reception report.

10.Confirm that <MEMORY RX TIME> is

displayed, then press [OK].

Perform steps 10 to 15 to specify the period of memory reception.

11.Use [ ] or [ ] to select <ON>, then press

[OK].

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12.Confirm that <MEM RX START TIME> is

displayed, then press [OK].

13.Use the numeric keys to enter the start time

(in 24-hour format), then press [OK].

Ex.

MEM RX START TIME
00:00

14.Confirm that <MEM. RX END TIME> is

displayed, then press [OK].

15.Use the numeric keys to enter the end time,

then press [OK].

16.Press [Stop] to return to standby mode.

Printing All Documents Stored in Memory

1. Perform steps 1 to 3 in “Memory Reception,”

on p. 1-10.

2. Use [ ] or [ ] to select <MEMORY

LOCK>, then press [OK]

Table of Contents

Index

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Advanced Fax
Features

Advanced Copy
Features

1
2

3. Use the numeric keys to enter the memory

reception password, then press [OK].

4. Use [ ] or [ ] to select <OFF>, then

press [OK].

TOP

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3. Use [] or [] to select <RX SETTINGS>,

then press [OK].

4. Use [ ] or [ ] to select <REMOTE RX>,

then press [OK].

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

■ Remote Reception

Remote reception enables you to use an external telephone
connected to the machine to receive faxes manually. This can
be useful when the machine is not nearby or is being used by
someone else.

NOTE

This function is not available when <ENERGY IN SLEEP> in
<COMMON SETTINGS> is set to <LOW>.

Registering Remote Reception ID

Follow this procedure if you want to change the default remote
reception ID of 25.

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <FAX

SETTINGS>, then press [OK].

5. Use [ ] or [ ] to select <ON>, then press

[OK].

6. Press [Clear] twice to delete the default

remote reception ID of 25.

7. Use the numeric keys to enter a new remote

reception ID (00 to 99), then press [OK].

8. Press [Stop] to return to standby mode.

Receiving a Fax Remotely

1. When you receive a call, pick up the external

telephone.

Table of Contents

Index

1-12

Advanced Fax
Features

Advanced Copy
Features

1
2

2. Use the numeric keys to enter the two-digit

remote reception ID to start reception.

3. When the reception is complete, hang up the

telephone.

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4. Confirm that <RECEIVE REDUCTION> is

displayed, then press [OK].

5. Use [ ] or [ ] to select <ON>, then press

[OK].

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

■ Printing Received Documents

The machine provides the following printing features: received
image reduction and two-sided printing.

Received Image Reduction

You can print received documents in a reduced size.

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <FAX

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <PRINTER

SETTINGS>, then press [OK].

6. Use [ ] or [ ] to select <RECEIVE

REDUCTION> or <REDUCE DIRECTION>,
then press [OK].

If you select <REDUCE DIRECTION>, skip to step 10.

7. Use [ ] or [ ] to select <AUTO> or

<FIXED REDUCTION>, then press [OK].

If you select <AUTO>, adjust the image reduction automatically.
Skip to step 9.

8. Use [ ] or [ ] to select a preset

reduction ratio (97%, 95%, 90%, or 75%), then
press [OK].

9. Confirm that <REDUCE DIRECTION> is

displayed, then press [OK].

Table of Contents

Index

1-13

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

1
2
3
4

10.Use [ ] or [ ] to select <VERTICAL

ONLY> or <HORIZ & VERTICAL>, then press
[OK].

<VERTICAL ONLY>: Reduces the document vertically only.
<HORIZ & VERTICAL>: Reduces the document both horizontally
and vertically.

11.Press [Stop] to return to standby mode.

Two-Sided Printing

You can print received documents on both sides of the paper.

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4. Use [ ] or [ ] to select <TWO-SIDED

PRINT>, then press [OK].

5. Use [ ] or [ ] to select <ON>, then press

[OK].

6. Press [Stop] to return to standby mode.

Reports and Lists

Troubleshooting

Appendix

Table of Contents

5
6
7
8

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <FAX

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <PRINTER

SETTINGS>, then press [OK].

Index

1-14

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

1
2
3
4

Additional Fax Modes

The machine provides the following additional fax modes:
broadcasting, delayed sending, and sending two-sided
documents.

■ Broadcasting

Broadcasting enables you to send the same document to
multiple recipients.

TOP

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■ Delayed Sending

Delayed sending enables you to start transmission at a specified
time. You can combine other fax features with delayed sending.

1. Set documents.

2. Press [FAX].

System Monitor

Reports and Lists

Troubleshooting

Appendix

5
6
7
8

1. Set documents.

2. Press [FAX].

3. Use the numeric keys, one-touch speed

dialing key, coded speed dialing code, or
address book dialing to enter a recipient.

4. Repeat step 3 to enter all required recipients

(up to 124), then press [Start].

NOTE

You can only enter one recipient by regular dialing with the
numeric keys.

3. Press [Delayed TX].

4. Use the numeric keys to enter the time you

want to start sending, then press [OK].

– Enter the time in the 24-hour format.
– Enter all the numbers, including zeros.

Ex.

TX TIME SETTING
20:00

Table of Contents

Index

1-15

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

1
2
3
4
5
6
7
8

5. Use the numeric keys, one-touch speed

dialing key, coded speed dialing code, or
address book dialing to enter a recipient.

You can send the same document to a maximum of 124
recipients, at a preset time.

6. Press [Start].

NOTE

– When <TIME OUT> is set to <ON> in <TX SETTINGS> in

<FAX SETTINGS>, the machine starts dialing automatically
after the preset time for this setting is passed. However, when
you manually enter a recipient, be sure to press [Start].

– If the specified time for delayed sending passes during a

temporary power failure (that recovers within a hour), the fax
document will be sent at the specified time on the next day.

■ Sending Two-Sided Documents

You can set the machine to automatically turn over two-sided
documents in the ADF, and scan each side separately.

1. Set documents in the ADF.

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2. Press [FAX].

3. Press [Two-Sided].

4. Use [ ] or [ ] to select <BOOK TYPE> or

<CALENDAR TYPE>, then press [OK].

<BOOK TYPE>: The front and back sides of the document have
the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the document
have opposite top-bottom orientations.

5. Use the numeric keys, one-touch speed

dialing key, coded speed dialing code, or
address book dialing to enter a recipient.

6. Press [Start].

To cancel all settings and return to standby mode, press [Stop].

NOTE

– When <TIME OUT> is set to <ON> in <TX SETTINGS> in

<FAX SETTINGS>, the machine starts dialing automatically
after the preset time for this setting is passed. However, when
you manually enter a recipient, be sure to press [Start].

– If the specified time for delayed sending passes during a

temporary power failure (that recovers within a hour), the fax
document will be sent at the specified time on the next day.

Table of Contents

Index

1-16

Advanced Fax
Features

Advanced Copy
Features

1
2

TOP

Back Previous Next

Canceling Fax Jobs

Cancel an ongoing job (sending or receiving) as follows.

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

1. Press [Stop].

2. When the <STOP KEY PRESSED> message

appears, press [OK].

Ex.

STOP KEY PRESSED
PRESS OK KEY

When the <CANCEL DURING TX/RX?>
message appears, press [ ] to select
<YES>.

Ex.

CANCEL DURING TX/RX?
<YES NO>

NOTE

For sending jobs, remove any unscanned documents from the
ADF.

Table of Contents

Index

1-17

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

TOP

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2 Advanced Copy Features

Advanced Copy Features........................................................................ 2-2

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

Collate Copy ........................................................... 2-2

Reserved Copy....................................................... 2-3

Two-Sided Copying................................................. 2-3

2 on 1 Combination ................................................ 2-5

Frame Erase ........................................................... 2-6

Canceling Copy Jobs ............................................................................ 2-10

Table of Contents

Index

2-1

Advanced Fax
Features

Advanced Copy Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

1
2
3
4
5
6
7

Advanced Copy Features

■ Collate Copy

You can copy documents collated into sets arranged in page
order. This feature can be used together with both “Two-Sided
Copying” (see p. 2-3) and “2 on 1 Combination” (see p. 2-5).

1. Set documents.

Place the first page on the platen glass if you are not using the
ADF.

2. Press [COPY].

NOTE

If <AUTO COLLATE> is set to <COLLATE> in <STANDRD
SETTINGS> in <COPY SETTINGS>, skip steps 3 and 4.

3. Press [Collate].

<COLLATE> appears in the LCD.

4. Use [ ] or [ ] to select <ON>, then press

[OK].

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5. Use the numeric keys to enter the desired

copy quantity (1 to 99).

6. Press [Start].

When the documents are loaded in the ADF, collate copying
starts and no further operation is required.

7. Place the next page of the document on the

platen glass, then press [Start].

Repeat this step to scan all pages. The machine prints only one
copy of each page.

8. Press [OK].

– The machine prints the remaining sets of copies.
– To cancel all settings, press [Reset].

NOTE

When scanning multiple page documents, <MEMORY FULL>
may appear in the LCD and scanning may be canceled. If this
happens, press [Stop] to return to standby mode.

Table of Contents

Index

8

2-2

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5

■ Reserved Copy

You can make copy settings and scan documents even if the
machine is currently printing. The scanned documents are
processed after the current job is complete.

1. Set documents.

2. Press [COPY].

3. Set the desired copy mode and quantity (1 to

99), then press [Start].

You can reserve up to 5 copy jobs, with different settings for each
job.

■ Two-Sided Copying

1 to 2-Sided Copying

Originals

TOP

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Copy

Book Type
selected

Copy

Calender
Type
selected

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

Two-sided copying enables you to make two-sided copies from
one-sided or two-sided documents, or make one-sided copies
from two-sided documents. This feature can be used together
with both “Collate Copy” (see p. 2-2) and “2 on 1 Combination”
(see p. 2-5).

2 to 2-Sided Copying

Original Copy

2 to 1-Sided Copying

Original Copies

2-3

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

NOTE

Paper used to make two-sided copies must conform to the following
specifications:
– Paper size: LGL and LTR (A4 loaded on the multi-purpose tray are

available as well.)

– Paper weight: 18 to 24 lb [64 to 90 g/m

2

]

TOP

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6. Press [Start].

To cancel all settings, press [Reset].

NOTE

When you set the document on the platen glass, press [Start] for
each document. When scanning is complete, press [OK].

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

1 to 2-Sided

You can make two-sided copies from one-sided documents.

1. Set documents.

2. Press [COPY].

3. Press [Two-Sided].

4. Use [ ] or [ ] to select <1 > 2-SIDED>,

then press [OK].

5. Use [ ] or [ ] to select <BOOK TYPE> or

<CALENDAR TYPE>, then press [OK].

<BOOK TYPE>: The front and back sides of the copy will have
the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the copy will
have opposite top-bottom orientations.

2 to 2-Sided

You can make two-sided copies from two-sided documents.

1. Set documents.

2. Press [COPY].

3. Press [Two-Sided].

4. Use [ ] or [ ] to select <2 > 2-SIDED>,

then press [OK].

5. Use [ ] or [ ] to select <BOOK TYPE> or

<CALENDAR TYPE> (for the documents),
then press [OK].

<BOOK TYPE>: The front and back sides of the document have
the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the document
have opposite top-bottom orientations.

Table of Contents

Index

2-4

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

6. Use [ ] or [ ] to select <BOOK TYPE> or

<CALENDAR TYPE> (for the copies), then
press [OK].

7. Press [Start].

To cancel all settings, press [Reset].

TOP

Back Previous Next

5. Use [ ] or [ ] to select <BOOK TYPE> or

<CALENDAR TYPE>, then press [OK].

<BOOK TYPE>: The front and back sides of the document have
the same top-bottom orientation.
<CALENDAR TYPE>: The front and back sides of the document
have opposite top-bottom orientations.

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

NOTE

When you set the document on the platen glass, press [Start] for
each document. When scanning is complete, press [OK].

2 to 1-Sided

You can make one-sided copies from two-sided documents.

1. Set documents.

2. Press [COPY].

3. Press [Two-Sided].

4. Use [ ] or [ ] to select <2 > 1-SIDED>,

then press [OK].

6. Press [Start].

To cancel all settings, press [Reset].

NOTE

When you set the document on the platen glass, press [Start] for
each document. When scanning is complete, press [OK].

■ 2 on 1 Combination

2 on 1 combination automatically reduces two documents to fit
on the selected paper size. This feature can be used together
with both “Collate Copy” (see p. 2-2) and “Two-Sided Copying”
(see p. 2-3).

Originals

Copy

1

2

1

2

Table of Contents

Index

2-5

Advanced Fax
Features

Advanced Copy
Features

Network

1
2
3

1. Set documents.

2. Press [COPY].

3. Press [2 on 1].

4. Use [ ] or [ ] to select <ON>, then press

[OK].

TOP

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■ Frame Erase

You can erase shadows and lines that appear when copying
various types of documents.

Original Frame Erase Copying

Copy (LTR)

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

5. Use [ ] or [ ] to select the size of the

document, then press [OK].

6. Use [ ] or [ ] to select the paper size,

then press [OK].

7. Use the numeric keys to enter the desired

copy quantity (1 to 99).

8. Press [Start].

To cancel all settings, press [Reset].

NOTE

– When you set the document on the platen glass, press [Start]

for each document. When scanning is complete, press [OK].

– A maximum of

between the two reduced documents in 2 on 1 combination
copying.

1

/8" (2 to 3 mm) margin will be produced

Original (STMT)

Original Frame
Erase Selected

Copy (LTR)

Original Frame
Erase Not
Selected

Table of Contents

Index

2-6

Advanced Fax
Features

1

Book Frame Erase Copying

TOP

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Original Frame Erase

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

Book Frame
Erase

Original

Binding Hole Frame Erase Copying

Original

Selected

Book Frame
Erase Not
Selected

Binding Hole
Erase
Selected

Copy

Copy

Copy

Original frame erase can erase the dark borders and frame lines
that appear around the copy when the document is smaller than
the selected paper size.

1. Set documents.

Copy

2. Press [COPY].

3. Press [Frame Erase].

4. Use [ ] or [ ] to select <ORIGINAL FR.>,

then press [OK].

5. Use [ ] or [ ] to select the size of the

document, then press [OK].

6. Use [ ], [ ] to set the frame erase width

for all four borders, then press [OK].

The width ranges 1/16" to 1 15/16" (1 to 50 mm).

Table of Contents

Index

Binding Hole
Erase Not
Selected

2-7

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

1
2
3
4
5

7. Use the numeric keys to enter the desired

copy quantity (1 to 99).

8. Press [Start].

To cancel all settings, press [Reset].

Book Frame Erase

Book frame erase can erase the dark borders, as well as center
and contour lines that appear when copying facing pages in a
book or bound document onto a single sheet of paper.

1. Set documents.

TOP

Back Previous Next

6. Use [ ], [ ] to set the book frame erase

width for all four borders, then press [OK].

The book frame erase width ranges 1/16" to 1 15/16"
(1 to 50 mm).

7. Use [ ], [ ] to set the frame erase width

for the center of the book, then press [OK].

The width ranges 1/16" to 1 15/16" (1 to 50 mm).

8. Use the numeric keys to enter the desired

copy quantity (1 to 99).

9. Press [Start].

To cancel all settings, press [Reset].

Reports and Lists

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

2. Press [COPY].

3. Press [Frame Erase].

4. Use [ ] or [ ] to select <BOOK FRAME>,

then press [OK].

5. Use [ ] or [ ] to select the book size,

then press [OK].

2-8

Advanced Fax
Features

Advanced Copy
Features

1
2

Binding Hole Erase

Binding hole erase can erase the shadows that appear on
copies from binding holes on the documents.

TOP

Back Previous Next

The locations of the binding holes to be erased are shown in the
illustration below.

C

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

1. Set documents.

2. Press [COPY].

3. Press [Frame Erase].

4. Use [ ] or [ ] to select <BINDING

HOLE>, then press [OK].

5. Use [ ] or [ ] to specify the location of

the binding holes (<LEFT>, <RIGHT>, <TOP>,
or <BOTTOM>), then press [OK].

6. Use [ ], [ ] to set the binding hole erase

width, then press [OK].

The width ranges 3/16" to 13/16" (3 to 20 mm)

7. Use the numeric keys to enter the desired

copy quantity (1 to 99).

8. Press [Start].

To cancel all settings, press [Reset].

A

D

ADF

C

B

D

Platen Glass

B

A

Table of Contents

Index

A: LEFT
B: RIGHT
C: TOP
D: BOTTOM

2-9

Advanced Fax
Features

Advanced Copy
Features

1
2

TOP

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Canceling Copy Jobs

Cancel an ongoing job as follows.

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

1. Press [Stop].

2. When the <STOP KEY PRESSED> message

appears, press [OK].

Ex.

STOP KEY PRESSED
PRESS OK KEY

When the <CANCEL COPYING?> message
appears, press [ ] to select <YES>.

Ex.

CANCEL COPYING?
<YES NO>

Table of Contents

Index

2-10

Advanced Fax
Features

Advanced Copy
Features

Network

1
2
3

TOP

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3Network (MF6580 Only)

System Requirements............................................................................. 3-3

Using a TCP/IP Network.......................................................................... 3-4

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

Interface Settings .................................................................................... 3-5

Communication Environment Setup...................................................... 3-7

Preparation for Protocol Settings ........................................................ 3-10

Settings from the Operation Panel of the

Machine ................................................................ 3-10

Settings Using ARP/PING Commands................. 3-12

Settings Using NetSpot Device Installer............... 3-13

Table of Contents

Index

3-1

Advanced Fax
Features

1

TOP

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Protocol Settings................................................................................... 3-16

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

Settings from the Operation Panel of the

Machine ................................................................ 3-16

Settings Using a Web Browser (Remote UI) ........ 3-19

Setting Up a Computer for Printing/Sending a Fax............................ 3-22

Machine Connection Method (LPD/Raw) ............. 3-22

Print Server Settings............................................. 3-25

Machine Management ........................................................................... 3-26

Machine Management Using Web Browser

(Remote UI) .......................................................... 3-26

Machine Management Using NetSpot Device

Installer ................................................................. 3-26

Machine Management Using NetSpot Console.... 3-26

Table of Contents

Index

3-2

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

1
2
3
4
5

System Requirements

A TCP/IP network and the following system environment
are required for printing or sending a fax from a computer:

● OS

– Microsoft Windows 98/98SE

– Microsoft Windows Me

– Microsoft Windows 2000 Server

– Microsoft Windows 2000 Professional

– Microsoft Windows XP Home Edition

– Microsoft Windows XP Professional

TOP

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NOTE

– If you are using Windows 98, Me, you need to install Service Pack 3

or later.
– The machine does not support NetBEUI.
– For more information on the equipment needed, consult your local

authorized Canon dealer.

Reports and Lists

Troubleshooting

Appendix

Table of Contents

Index

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– Microsoft Windows Server 2003

● Computers

– Windows; IBM PC/compatibles

● Web Browsers (for Remote UI)

– Microsoft Internet Explorer 5.01 SP1 or later

– Netscape Communicator/Navigator 6.0 or later, except

Netscape Communicator 6

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Using a TCP/IP Network

This chapter describes the settings and procedures
necessary to connect and use the machine with a TCP/IP
network.

1. Network Cable Connection (See “Installing/

Uninstalling Software,” in the Starter Guide.)

Connect the machine to your network using the network cables.

2. Interface Settings (See p. 3-5)

Specify the interface settings for communication between the
machine and computers on your network. To specify the settings,
use:
– Machine’s operation panel
– Web browser (Remote UI)

3. Communication Environment Setup (See

p. 3-7)

Set up a configuration for communication between the machine
and computers on your network. To specify the settings, use:
– Machine’s operation panel
– Web browser (Remote UI)

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4. Preparation for Protocol Settings (See

p. 3-10)

Specify the machine’s IP address to make the machine and the
network computer can communicate before making protocol
settings. Any of the following can be used to specify the settings.
– Machine’s operation panel (Additional Functions menu)
– ARP/PING commands
– NetSpot Device Installer (Canon utility software included in the

User Software CD)

5. Protocol Settings (See p. 3-16)

Specify the machine’s protocol settings. Any of the following can
be used to specify the settings.
– Machine’s operation panel (Additional Functions menu)
– Web browser (Remote UI)
– NetSpot Device Installer (Canon utility software included in the

User Software CD)

6. Setting Up a Computer for Printing/Sending a

Fax (See p. 3-22)

Specify the settings for each computer you use for printing/
sending a fax.

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8

Interface Settings

Ethernet Driver

You can specify the communication method and Ethernet
connection type.

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <NETWORK

SETTINGS>, then press [OK].

4. Use [ ] or [ ] to select <ETHERNET

DRIVER>, then press [OK].

5. Confirm that <AUTO DETECT> is displayed,

then press [OK].

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6. Use [ ] or [ ] to select the desired

detection method, then press [OK].

<AUTO>: Automatically determines the communication mode
(Half duplex/Full duplex) and Ethernet type (10Base-T/100Base­TX). Skip to step 11.
<MANUAL>: You have to manually specify the communication
mode and Ethernet type.

NOTE

If you reconnect the network cable (for example, reconnect the
cable to a different Ethernet hub) with the power on, the Auto
Detect function will not work even if you set <AUTO DETECT> to
<AUTO>. (Connect the cable with the power off.)

7. Confirm that <DUPLEX> is displayed, then

press [OK].

8. Use [ ] or [ ] to select the desired

communication method, then press [OK].

<HALF DUPLEX>: Sends and receives alternately.
<FULL DUPLEX>: Sends and receives simultaneously.

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9. Confirm that <ETHERNET TYPE> is

displayed, then press [OK].

10.Use [ ] or [ ] to select the desired

Ethernet connection type, then press [OK].

<10 BASE-T>: Establish a 10Base-T network connection.
<100 BASE-TX>: Establish a 100Base-TX network connection.

11.Press [Stop] to return to standby mode.

12.Restart the machine.

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3. Use [] or [] to select <USE DEVICE

USB>, then press [OK].

4. Use [ ] or [ ] to select <ON>, then press

[OK].

5. Press [Stop] to return to standby mode.

6. Restart the machine.

System Monitor

Reports and Lists

Troubleshooting

Appendix

5
6
7
8

Device USB

You can set whether or not to restrict jobs through the USB
interface.

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

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Reports and Lists

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Appendix

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3
4
5
6
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8

Communication Environment Setup

This section describes two additional protocols supported
for this machine: HTTP (HyperText Transfer Protocol) and
SNMP (Simple Network Management Protocol).

HTTP

HTTP helps communicate between your computer and the
machine via a web interface (e.g., Remote UI).

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <NETWORK

SETTINGS>, then press [OK].

4. Confirm that <TCP/IP SETTINGS> is

displayed, then press [OK].

5. Use [ ] or [ ] to select <USE HTTP>,

then press [OK].

6. Use [ ] or [ ] to select <ON>, then press

[OK].

7. Use the numeric keys to enter the HTTP port

number, then press [OK].

8. Press [Stop] to return to standby mode.

9. Restart the machine.

SNMP

SNMP helps monitor the state of the machine and collects
information on it. The following two items can be set:

<COMMUNITY NAME>:
Sets the SNMP community name. You can specify up to two
community names.
<SNMP WRITABLE>:
Enables the computers on the network to access the machine
and modify its settings if this item is activated. You can specify
this setting for each community separately.

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1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <NETWORK

SETTINGS>, then press [OK].

4. Use [ ] or [ ] to select <SNMP

SETTINGS>, then press [OK].

5. Confirm that <USE SNMP> is displayed, then

press [OK].

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– You can restrict the IP addresses of computers on which items

can be set or browsed. If you restrict the IP addresses, it is not
possible to use the Remote UI to set or browse detailed
information on computers other than those whose IP
addresses are allowed, even if both <USE SNMP> and
<DEDICATED PORT> are <ON>. For details, see “Protocol
Settings,” on p. 3-16.

8. Confirm that <COMMUNITY NAME 1> is

displayed, then press [OK].

9. Use the numeric keys to enter the desired

community name other than “public,” then
press [OK].

Reports and Lists

Troubleshooting

Appendix

Table of Contents

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6
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8

6. Use [ ] or [ ] to select <ON> or <OFF>,

then press [OK].

<ON>: When you set or browse each item of the machine with a
utility that uses SNMP to obtain information.
<OFF>: When you do not use an SNMP utility. Skip to step 16.

7. Use the numeric keys to enter the SNMP port

number, then press [OK].

NOTE

– If you want to use a Canon printer driver or utility, select <ON>

for both <USE SNMP> and <DEDICATED PORT>.

10.If you want to specify <COMMUNITY

NAME 2>, press [OK].

Otherwise, press [ ], then skip to step 12.

11.Use the numeric keys to enter the desired

community name, then press [OK].

12.Confirm that <SNMP WRITABLE 1> is

displayed, then press [OK].

13.Use [ ] or [ ] to select <ON>, then press

[OK].

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14.If you want to specify <SNMP WRITABLE 2>,

press [OK].

Otherwise, Skip to step 16.

15.Use [ ] or [ ] to select <ON>, then press

[OK].

16.Press [Stop] to return to standby mode.

17.Restart the machine.

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1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <NETWORK

SETTINGS>, then press [OK].

4. Use [ ] or [ ] to select <DEDICATED

PORT>, then press [OK].

System Monitor

Reports and Lists

Troubleshooting

Appendix

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5
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8

Dedicated Port

To set or browse detailed information on the machine with a
Canon printer driver or utility, set <DEDICATED PORT> to
<ON>.

NOTE

– If you want to use a Canon printer driver or utility, select <ON> for

both <USE SNMP> and <DEDICATED PORT>.

– You can restrict the IP addresses of computers on which items can

be set or browsed. If you restrict the IP addresses, it is not possible to
use the Remote UI to set or browse detailed information on
computers other than those whose IP addresses are allowed, even if
both <USE SNMP> and <DEDICATED PORT> are <ON>. For
details, see “Protocol Settings,” on p. 3-16.

5. Use [ ] or [ ] to select <ON> or <OFF>,

then press [OK].

<OFF>: If you are not using a Canon printer driver or utility.
<ON>: If you want to set or browse detailed information on the
machine with a Canon printer driver or utility.

6. Press [Stop] to return to standby mode.

7. Restart the machine.

Table of Contents

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8

Preparation for Protocol Settings

Before you specify the machine’s protocol settings, you
must specify the machine’s IP address to enable
communication between the machine and your computers.
You can use any of the following to specify the settings.

– Machine’s operation panel (Additional Functions menu)
– ARP/PING commands
– NetSpot Device Installer (Canon utility software)

NOTE

– In the following operations in this section, the machine’s MAC

address is necessary. To check the MAC address from the machine’s
operation panel, print a USER’S DATA LIST. (See Chapter 13,
“Machine Settings,” in the Basic Guide.)

– If you are using ARP/PING commands, the following steps directly

allocate the IP address to the machine. For this machine, in addition
to direct allocation of the IP address to the machine, you can use
DHCP, BOOTP, or RARP to specify the IP address. When the
machine is started or reset, it checks whether DHCP, BOOTP, or
RARP is being used, and then allocates the IP address using the first
available setting method. Because the machine’s IP address is
automatically allocated at this time, it is not necessary for you to
perform the following operations in this section. However if you are
reallocating the IP address, or if DHCP, BOOTP, or RARP cannot be
used, perform the following operations.

– You can maintain security by setting a range of IP addresses of

computers that are allowed to obtain access to the machine.

Once you set the range of IP addresses of computers on which items

for the machine can be set or browsed, it is not possible to use the

Remote UI on computers whose IP addresses are not allowed; a

utility on the computers cannot be used to set or browse detailed

information concerning the machine.

Once you set the range of IP addresses of computers from which

data (print/fax job) can be sent to the machine, the machine rejects

data sent from computers whose IP addresses are not allowed. For

instructions on how to specify the IP address range, see “TCP/IP

Settings,” on p. 3-16.

■ Settings from the Operation Panel of

the Machine

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <NETWORK

SETTINGS>, then press [OK].

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4. Confirm that <TCP/IP SETTINGS> is

displayed, then press [OK].

5. Use [ ] or [ ] to select the allocation

method of the IP address, then press [OK].

<IP ADDRESS AUTO.>: Allocates an IP address to the machine
automatically.
<IP ADDRESS>: Allocates a fixed IP address to the machine.
Skip to step 9.

6. Use [ ] or [ ] to select <ON>, then press

[OK].

7. Use [ ] or [ ] to select the desired

protocol (DHCP, BOOTP, or RARP), then
press [OK].

8. Use [ ] or [ ] to select <ON>, then press

[OK].

Skip to step 14.

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9. Use the numeric keys to enter the IP address

number, then press [OK].

10.Confirm that <SUBNET MASK> is displayed,

then press [OK].

11.Use the numeric keys to enter the subnet

mask number, then press [OK].

12.Confirm that <GATEWAY ADDRESS> is

displayed, then press [OK].

13.Use the numeric keys to enter the gateway

address number, then press [OK].

14.Press [Stop] to return to standby mode.

15.Restart the machine.

Appendix

Table of Contents

Index

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1

Checking the Current Network Settings

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■ Settings Using ARP/PING Commands

Advanced Copy
Features

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System Monitor

Reports and Lists

Troubleshooting

Appendix

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1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <NETWORK

SETTINGS>, then press [OK].

4. Use [ ] or [ ] to select <VIEW IP

ADDRESS>, then press [OK].

5. Use [ ] or [ ] to select <IP ADDRESS>,

<SUBNET MASK>, or <GATEWAY ADDRESS>
for displaying the setting you want to check,
then press [OK].

6. Press [Stop] to return to standby mode.

1. Start up the MS-DOS prompt or the

Command prompt.

2. Execute the following command to add a

static entry to the arp table.

arp -s <IP Address> <MAC Address>

<IP Address>: Specify the IP address you want to allocate to the
machine. The IP address consists of four numbers ranging from 0
to 255 with “.” as the breakpoint.
<MAC Address>: Specify the MAC address of the machine.
Every second digit is separated by “-”.

Input Example: arp -s 172.20.88.125 00-00-85-05-70-31

3. Execute the applicable command below to

set the IP address to the network board.

ping <IP Address> -l 479

<IP Address>: Specify the same address as the IP address you
specified in step 2 above.

Input Example: ping 172.20.88.125 -l 479

NOTE

– The character in “-l” is the letter “l.”
– The subnet mask address is set as <255.255.255.0> and the

gateway address is set as <0.0.0.0>.

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■ Settings Using NetSpot Device Installer

1. Insert the CD-ROM supplied with the machine

into the CD-ROM drive.

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5. Right-click the selected device → select

[Initial Settings].

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

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4
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8

2. Double-click the [My Computer] icon on the

desk top → right-click the CD-ROM drive icon
→ select [Open].

3. In the [NetSpot_Device_Installer] folder on

the CD-ROM, run [nsdi].

4. From the list, select the device whose name

(listed under [Device Name]) is the MAC
address of the machine with <Not
Configured> displayed in [Status].

6. In the [Initial Settings] dialog box, specify the

following items → click [Next].

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[Subnet] If the computer on which NetSpot

Device Installer runs is connected to
more than one network, select the
subnet that the desired device belongs
to.

[Product Type] Select the product name of your

machine. If the product name of your
machine is not displayed, select
[imageCLASS MF6580/6560].

7. Specify the TCP/IP protocol.

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[Frame Type] Select [Ethernet II].

[IP Address Settings with]

Select the method for setting the IP
address.

[Manual Setting]:
You need to set the IP address manually.
The IP address that you enter in [IP
Address] is assigned to the network
board.

[DHCP]:
The IP address is automatically
obtained via DHCP (a DHCP server
needs to be active on the network).

Reports and Lists

Troubleshooting

Appendix

Table of Contents

Index

[IP Address] Enter the IP address assigned to the

network board.

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[Subnet Mask] Enter the subnet mask used for the

TCP/IP network.

[Gateway Address]

Enter the gateway address used for the
TCP/IP network.

[Broadcast Address]

Enter the broadcast address used for
the TCP/IP network.

System Monitor

Reports and Lists

Troubleshooting

Appendix

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8

8. Confirm the settings you specified → click

[OK].

9. When the following message box appears,

click [OK].

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Protocol Settings

You can specify the machine’s protocol settings on the
computer using any of the following software.

– Machine’s operation panel (Additional Functions menu)

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■ Settings from the Operation Panel of

the Machine

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

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8

– Web browser (Remote UI)
– NetSpot Console (via a web browser) (Canon utility

software)

NOTE

– For more details about NetSpot Console, see online help or the

NetSpot Console readme file.

– To specify the protocol settings using NetSpot Console, you must log

in as Administrator. For instructions on how to use NetSpot Console,
see online help for NetSpot Console.

– If you change the IP address etc. on the web browser (Remote UI),

the change is not reflected in the setting display. When you check on
the machine, you can check by <VIEW IP ADDRESS> in
<NETWORK SETTINGS> located in the <SYSTEM SETTINGS>, or
by printing a USER’S DATA LIST. (See Chapter 13, “Machine Settings,”
in the Basic Guide.)

TCP/IP Settings

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <NETWORK

SETTINGS>, then press [OK].

4. Confirm that <TCP/IP SETTINGS> is

displayed, then press [OK].

5. Use [ ] or [ ] to select <USE LPD>, then

press [OK].

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6. Use [ ] or [ ] to select <ON> or <OFF>,

then press [OK].

<ON>: Uses LPD as the print application.
<OFF>: Does not use LPD. Skip to step 8.

7. Use the numeric keys to enter the port

number, then press [OK].

8. Confirm that <RAW SETTINGS> is displayed,

then press [OK].

9. Use [ ] or [ ] to select <ON> or <OFF>,

then press [OK].

<ON>: Uses Raw as the print application.
<OFF>: Does not use Raw. Skip to step 14.

10.Confirm that <PORT NO.> is displayed, then

press [OK].

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13.Use [ ] or [ ] to select <ON>, then press

[OK].

14.Use [ ] or [ ] to select <SET IP ADD

RANGE>, then press [OK].

15.Use [ ] or [ ] to select <ON>, then press

[OK].

16.Confirm that <PERMIT/REJECT> is

displayed, then press [OK].

17.Use [ ] or [ ] to select <REJECT> or

<PERMIT>, then press [OK].

<PERMIT>: Permits the IP addresses of computers from which
data (print/fax job) can be sent to the machine.
<REJECT>: Restricts the IP addresses of computers from which
data (print/fax job) can be sent to the machine.

Troubleshooting

Appendix

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8

11.Use the numeric keys to enter the port

number, then press [OK].

12.Confirm that <USE BIDIRECTIONAL> is

displayed, then press [OK].

18.Confirm that <SET IP ADDRESS> is

displayed, then press [OK].

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19.Use [ ] or [ ] to select from <IP

ADDRESS 1> through <IP ADDRESS 4>, then
press [OK].

20.Confirm that <START IP ADDRESS> is

displayed, then press [OK].

21.Use the numeric keys to enter the start IP

address, then press [OK].

22.Confirm that <END IP ADDRESS> is

displayed, then press [OK]

23.Use the numeric keys to enter the end IP

address, then press [OK].

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25.Use [ ] or [ ] to select <RX MAC ADD

SET.>, then press [OK].

26.Use [ ] or [ ] to select <ON> or <OFF>,

then press [OK].

<OFF>: Disables a MAC address filter. Skip to step 29.
<ON>: Enables a MAC address filter.

NOTE

If you select <ON>, you will be unable to access from MAC
addresses which have not been specified.

27.Use [ ] or [ ] to select from <PERMIT

RX ADD1> through <PERMIT RX ADD5>, then
press [OK].

Reports and Lists

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

NOTE

To enter another IP address range, repeat steps 19 to 23.
After you specified the <END IP ADDRESS> of <IP ADDRESS
4>, confirm that <RX MAC ADD SET.> is displayed, press [OK],
then skip to step 26.

24.Use [Additional Functions] so that <SET IP

ADD RANGE> in <TCP/IP SETTING> is
displayed.

28.Specify the MAC addresses to allow access

to, then press [OK].

Repeat steps 27 and 28 to specify other MAC addresses.

29.Press [Stop] to return to standby mode.

30.Restart the machine.

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Reports and Lists

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8

Startup Time Settings

If you connect the machine to a switching hub, it may not be able
to connect to a network even though your network settings are
set correctly.
This occurs because the spanning tree process performed
between switching hubs prevents them from communicating
with each other immediately after the machine connects to a
switching hub.
In this case, use the following procedure to delay the startup of
network communication.

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <SYSTEM

SETTINGS>, then press [OK].

3. Use [ ] or [ ] to select <NETWORK

SETTINGS>, then press [OK].

4. Use [ ] or [ ] to select <STARTUP TIME

SET.>, then press [OK].

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5. Use [] or [] to set the time period

required to delay the startup of network
communications for the machine, then press
[OK].

You can enter the value from 0 to 300 (seconds).

6. Press [Stop] to return to standby mode.

7. Restart the machine.

■ Settings Using a Web Browser (Remote

UI)

NOTE

– Before using the Remote UI, make sure that <USE HTTP> is set to

<ON> in <TCP/IP SETTINGS> in <NETWORK SETTINGS> located

in the <SYSTEM SETTINGS>, and <REMOTE UI> is set to <ON> in

the <SYSTEM SETTINGS> menu. (See “HTTP,” on p. 3-7, and

Chapter 4, “Remote UI”.)
– If you are using a connection via a proxy server, use the following

settings. (The settings differ depending on the network environment.)

When configuring your web browser to use the proxy server, add the

IP address of the machine to Exception (the address not using the

proxy server).

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– Set up the web browser to accept cookies.
– If you are starting more than one Remote UI at the same time, only

the last setting specified will be valid. It is recommended that you
start only one Remote UI.

1. Start the web browser → enter the IP address

of the machine in [Address] or [Location] →
press [Enter] on the keyboard.

Input example: http://172.20.88.125/

2. Select [Administrator Mode] → click [OK].

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3. Under [Device], click [Network].

Troubleshooting

Appendix

Table of Contents

Index

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8

If a password has been set for the machine, enter the password,
and then click [OK].

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3

4. Click [Change].

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7. In [Raw Settings], specify whether to display

the current print setting by using a Raw
application.

8. In [Use IP Address Range Settings], specify

whether to restrict access from computers
whose IP address are specified in this
section.

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

9. In [RX MAC Address Settings], specify

whether to restrict access from computers
whose MAC address are specified in this
section.

10.Click [OK].

5. Specify the [IP Address], [Subnet Mask], and

[Gateway Address] settings.

6. In [Use LPD], specify whether to display the

current print setting by using an LPD
application.

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Setting Up a Computer for Printing/Sending a Fax

● Connecting to a TCP/IP Network

All computers that use the machine must have TCP/IP client
software installed and must be enabled for TCP/IP network use.
For details, see the manuals provided with the operating
system.

● Installing the Printer Driver and Specifying the Machine
Destination Setting

To print from a computer, you must install a printer driver and

specify a setting for the machine destination. The machine
destination setting differs depending on the print application
used for printing. Use the following information as a guide to
determine the print application you are using, and then perform
the necessary operations.

■ Machine Connection Method (LPD/Raw)

1. Open the printer properties dialog box.

– For Windows 2000, click [Start] on the Windows task bar →

[Settings] → [Printers].

– For Windows XP Professional/Server 2003, click [start] on the

Windows task bar

– For Windows XP Home Edition, click [start] on the Windows

task bar

→ [Printers and Faxes].

→ [Control Panel] → [Printers and Other Hardware]

→ [Printers and Faxes].

2. Right-click the icon of the printer you

installed → select [Properties].

Troubleshooting

Appendix

Table of Contents

Index

7
8

LPD: This is the print application generally used with TCP/IP.
Raw: This is a print application used with Windows 2000/XP/
Server 2003. It can print at higher speeds than LPD.

3-22

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5

3. Display the [Ports] sheet by clicking the

[Ports] tab.

TOP

Back Previous Next

6. Click [Next].

7. In [Printer Name or IP Address], enter the

machine IP address or machine host name →
click [Next].

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

4. Open the [Printer Ports] dialog box by

clicking [Add Port].

5. From [Available ports types], select

[Standard TCP/IP Port] → click [New Port].

The Add Standard TCP/IP Printer Port Wizard starts.

After the computer has confirmed that there is a machine in
which the entered IP address is assigned, the [Completing the
Add Standard TCP/IP Printer Port Wizard] window appears.

3-23

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5
6

8. Click [Finish].

If the dialog box displays [Additional Port Information Required],
follow the instructions on the screen to search again, or click
[Standard]
from the pull-down list → click [Next].

→ click [Canon Network Printing Device with P9100]

9. Click [Close] to close the [Printer Ports]

dialog box.

If you want to use Raw, skip to step 11.

10.In the printer properties dialog box, click

[Configure Port] → Click [LPR] under
[Protocol] → enter a print queue in [Queue
Name] under [LPR Settings].

TOP

Back Previous Next

NOTE

You can specify a print queue in [Queue Name]. The following
three print queues are available:
LP: The machine prints according to its spool settings. Normally
select this option.
SPOOL: The machine prints only after spooling a print job on the
hard disk, regardless of its spool settings.
DIRECT: The machine prints without spooling a print job on the
hard disk, regardless of its spool settings.

11.Click [OK].

12.Click [Close].

Troubleshooting

Appendix

Table of Contents

Index

7
8

3-24

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5

■ Print Server Settings

If Windows 2000/XP/Server 2003 is on your network, the
following procedure enables you to set up a print server for more
efficient management of network printers. Once a print server is

set up, print jobs can be managed by the print server. Also, by
setting up an alternate driver for the print server, printer drivers
can be installed in each computer via the network.

1. Open the printer properties dialog box.

– For Windows 2000, click [Start] on the Windows task bar →

[Settings] → [Printers].

– For Windows XP Professional/Server 2003, click [start] on the

Windows task bar

– For Windows XP Home Edition, click [start] on the Windows

task bar → [Control Panel] → [Printers and Other Hardware]

→ [Printers and Faxes].

→ [Printers and Faxes].

TOP

Back Previous Next

4. If this machine is shared with users running

different versions of Windows, click
[Additional drivers].

When the alternate driver is installed, additional windows will
open for entering the location of the file containing the printer
driver. Follow the instructions in these windows.

NOTE

To install the printer driver on another computer, use the [Printer
Wizard] window for selecting the printer destination
[Network printer] → select the shared printer for the computer
selected in the print server.

→ select

5. Click [OK].

The shared printer settings are complete.

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

2. Right-click the icon of the printer you

installed → select [Sharing].

3. Select [Share this printer] (Windows 2000:

[Shared as]) and enter a share name.

3-25

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

1
2
3
4
5
6
7
8

Machine Management

The machine enables you to use any of the following
software to check the status and to specify the settings on
your computer.

– Web browser (Remote UI)
– NetSpot Device Installer (Canon utility software included

in the User Software CD)

– NetSpot Console (via a web browser) (Canon utility

software)

NOTE

The utility software of the NetSpot Console is not included in the User
Software CD. To use the NetSpot Console, please download it from the
Canon website.

■ Machine Management Using Web

Browser (Remote UI)

You can use Remote UI installed in the machine to manage it on
a web browser.
For starting Remote UI, see “Settings Using a Web Browser
(Remote UI),” on p. 3-19. For using Remote UI, see “Displaying

Device Status and Information,” on p. 4-6.

TOP

Back Previous Next

■ Machine Management Using NetSpot

Device Installer

NetSpot Device Installer is utility software for specifying the
initial settings of Canon devices connected to a network.
Available on the CD-ROM, NetSpot Device Installer can be
accessed directly without installation, enabling network users to
quickly and easily specify the initial settings of network devices.
For instructions on how to use NetSpot Device Installer, see the
online help for NetSpot Device Installer.

■ Machine Management Using NetSpot

Console

NetSpot Console is utility software capable of managing devices
connected to a network. This software enables network users to
set or view various types of information about network devices
using a web browser, such as list or map display of devices,
detailed protocol settings, display and notification of device
status, and job manipulations.
For instructions on how to use NetSpot Console, see the online
help for NetSpot Console.

Table of Contents

Index

3-26

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

1
2
3

TOP

Back Previous Next

4 Remote UI (MF6580 Only)

System Requirements............................................................................. 4-3

Using the Remote UI ............................................................................... 4-4

Starting the Remote UI........................................... 4-4

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

Displaying Device Status and Information............................................ 4-6

Job Management ..................................................................................... 4-7

Managing Print Jobs............................................... 4-7

Viewing the Print Log.............................................. 4-8

Viewing the Activity Log.......................................... 4-9

Managing the Address Book ................................................................ 4-10

Viewing and Editing One-Touch or Coded Speed

Dialing................................................................... 4-10

Customizing System Settings .............................................................. 4-14

Customizing System Information.......................... 4-14

Table of Contents

Index

4-1

Advanced Fax
Features

1

TOP

Back Previous Next

Import/Export Function......................................................................... 4-17

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

Saving the Address Book ..................................... 4-17

Loading an Address Book .................................... 4-18

Saving Additional Functions Settings in Files (Export)

Loading Additional Functions Settings Files

(Overwrite/Import) ................................................ 4-21

Device Custom Settings........................................................................ 4-23

.... 4-20

Table of Contents

Index

4-2

Advanced Fax
Features

Advanced Copy
Features

Network

1
2
3

System Requirements

The Remote UI has been confirmed to work in the following
system environments.

Windows

TOP

Back Previous Next

Macintosh

● OS

– Mac OS 8.6 or later, until Mac OS X Classic

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

● OS

– Microsoft Windows 98/98SE

– Microsoft Windows Me

– Microsoft Windows NT Workstation 4.0 + Service Pack 3 or

later

– Microsoft Windows 2000 Professional

– Microsoft Windows XP

● Web Browser

– Microsoft Internet Explorer 5.01 SP1 or later

– Netscape Communicator/Navigator 6.0 or later, except

Netscape Communicator 6

● Web Browser

– Microsoft Internet Explorer 5.01 SP1 or later

Table of Contents

Index

4-3

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

Using the Remote UI

The Remote UI software enables you to access and manage
the machine connected to a network using a web browser.

● Check the machine status from a network computer

TOP

Back Previous Next

3. Enter the password or the owner name.

For Administrator Mode: Enter the password.
For End-User Mode: Enter the owner name.

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

● Set and control the machine from a computer

■ Starting the Remote UI

NOTE

Before you start the Remote UI, select <VIEW IP ADDRESS> in
<NETWORK SETTINGS> located in the <SYSTEM SETTINGS>, and
verify the IP address of the machine. If you do not know the IP address,
consult with your network administrator. (See Chapter 3, “Network”.)

1. Start the web browser.

2. Enter the IP address of the machine in

[Address] or [Location] → press [Enter] on
the keyboard.

The Remote UI screen appears.

NOTE

To specify or change password, click [System Settings] under
[Add. Func.] → click [Edit] on the right side of the title of System
Manager Settings → click [Register Password] → select [Set
Password] → enter passwords in [System Manager Password]
and in [Confirm] → click [OK]. You can enter a password that
discriminates between lowercase and uppercase up to 7
characters. Note that you must logon with Administrator Mode
before specifying or changing password.

4. Click [OK].

Table of Contents

Index

4-4

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

TOP

Back Previous Next

A

BCD

A

B

Displays the current status of the
machine, etc.

Takes you to the Remote UI top page.

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

HGF E

[Device] - [Status] page is displayed when you logon the Remote
UI.

C

D

E

F

G

H

Updates (refreshes) the currently
displayed screen with the latest
information.

Displays the online help for the Remote
UI.

Displays the current status of print
jobs, etc.

Takes you back to the top of a current
page.

Displays a list of settings for the
machine, etc.

Displays one-touch or coded speed
dialing data (fax numbers, etc.)
registered on the machine.

Takes you back to the previous page.

Table of Contents

Index

4-5

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

1
2
3
4

Back Previous Next

Displaying Device Status and Information

You can view the current status of the machine and also
information about the administrator in charge of the
machine, the installation location and various machine
settings.

1. Click [Device] → select the item you want to

display from the menu that appears under
[Device].

[Status] Displays the remaining amount of

paper in the various paper sources
and any error messages. To check
details of errors, click [Error
Information].

[Information] Displays information related to the

machine, such as the system
manager’s information and the
location of the machine.

TOP

Reports and Lists

Troubleshooting

Appendix

Table of Contents

5
6
7
8

[Features] Displays the functions that are

available with the current system
configuration.

[Network] Displays information about the

network interface and any network
protocols that are enabled. If you
are using Administrator Mode, you
can also adjust these settings.

[Counter Check] Displays the total number of pages

that have been output for printing,
copying, and received job printing.

Index

4-6

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

Job Management

The Remote UI enables you to manage print jobs. It also
enables you to view the sending and receiving results of

fax jobs.

TOP

Back Previous Next

1. Click [Job Status] → select [Print Job] from

the menu that appears under [Job Status].

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

NOTE

If you log in using End-User Mode and [Permit End-user’s Job
Operation] in [Add.Func.] is set to [OFF], you cannot delete any print
jobs. When [Permit End-user’s Job Operation] is set to [ON], you can
delete print jobs which you have owner privileges.

■ Managing Print Jobs

You can use the Remote UI to manage print jobs that are being
processed by the machine, or are held in the print queue.

A list of print jobs being waiting or processed by the machine
appears.

Table of Contents

Index

4-7

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5

2. To delete a print job, select the [Select] check

box next to the desired job → click .

TOP

Back Previous Next

■ Viewing the Print Log

The Remote UI enables you to view the [Print Log] of print jobs.
The [Print Log] shows up to 128 recent print jobs.

1. Click [Job Status] → select [Print Log] from

the menu that appears under [Job Status].

Troubleshooting

Appendix

Table of Contents

Index

6

NOTE

You cannot recover the job once it is deleted.

7

The [Print Log] appears displaying information about print jobs
that have already been processed by the machine.

8

4-8

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5
6

TOP

Back Previous Next

■ Viewing the Activity Log

The Remote UI enables you to view the [Activity Log] of fax jobs.
The [Activity Log] shows up to 40 recent facsimile transactions.

1. Click [Job Status] → select [Activity Log]

from the menu that appears under [Job
Status].

Troubleshooting

Appendix

Table of Contents

Index

7
8

The [Activity Log] appears displaying information about fax jobs
that have already been processed by the machine.

NOTE

If you set <CHECKING THE LOG> to <OFF> in <SYSTEM
SETTINGS>, no activity logs appear in the list.

4-9

Advanced Fax
Features

Advanced Copy
Features

Network

1
2
3

Managing the Address Book

The Remote UI enables you to make additions and changes
to each item of the Address.

NOTE

You can edit the Address only when you are in the Administrator Mode.

TOP

Back Previous Next

1. Click [Address] → select [One-touch Speed

Dial] or [Coded Dial] from the menu that
appears under [Address].

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

■ Viewing and Editing One-Touch or

Coded Speed Dialing

You can use the Remote UI to view and edit the one-touch or
coded speed dialing numbers. You can delete and register

addresses, or make changes to the addresses already
registered.

Table of Contents

Index

4-10

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5
6

2. To delete a one-touch or coded speed dialing

number, select the [Select] check box next to
the number to delete → click .

TOP

Back Previous Next

3. To view the information registered for one-

touch or coded speed dialing numbers, click
the number or the name.

If you want to add an address for [One-touch Speed Dial] or
[Coded Dial], click [None] or any number for which [None] is
displayed as the name.

Troubleshooting

Appendix

Table of Contents

Index

7
8

NOTE

You cannot recover the number once it is deleted.

The detailed information about the number appears.

4-11

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

1
2
3
4
5
6

TOP

Back Previous Next

4. To edit the information, click [Edit]. 5. To store the values you entered, click [OK].

To specify group dialing, click any number for which [None] is
displayed as the name → select [Group] from [Type] → enter a
group name in [Group Name] → click [Address Book].

Appendix

Table of Contents

Index

7
8

4-12

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

TOP

Back Previous Next

1
2
3
4

Reports and Lists

Troubleshooting

Appendix

Table of Contents

5
6
7
8

To register all the destinations for the group, select [One-touch
Speed Dial] or [Coded Dial] from the drop-down list → select the
[Select] check box next to the number to register for the group
dialing → click [OK].

6. Make sure that the registered destinations

are displayed in the [Members List] → click
[OK].

Index

4-13

Advanced Fax
Features

Advanced Copy
Features

Network

1
2
3

Customizing System Settings

■ Customizing System Information

The Remote UI enables you to specify the machine's system
settings.

2. Enter the necessary information → click

TOP

Back Previous Next

[OK].

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

NOTE

You can also access the System Setting from the Operation Panel of the
machine. For details, see Chapter 13, "Machine Settings," in Basic Guide.

1. Click [Add.Func.] → select [System Settings]

from the menu that appears under
[Add.Func.] → click [Edit].

Table of Contents

Index

4-14

Advanced Fax
Features

1

To protect the Restrict New Addresses:

TOP

Back Previous Next

[Restrict New Address]

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

● Click [Restrict Access to Destinations].

The Restrict Access to Destinations screen is displayed.

● Specify the necessary fields → click [OK].

This mode enables you to restrict
the sending of documents to
addresses which do not exist in the
Address Book. If this check box is
selected, specifying destinations
using the numeric keys or the Recall
button, and the registering of new
addresses is restricted.

[Allow Fax Driver Send]

If you want to allow the sending of
faxes from a computer using the fax
driver, select this check box.

Table of Contents

Index

4-15

Advanced Fax
Features

1

TOP

Back Previous Next

To set the System Manager password:

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

● Click [Register Password].

The Register Password screen is displayed.

● Specify the necessary fields → click [OK].

Table of Contents

Index

4-16

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

1
2
3
4
5
6
7

Import/Export Function

The Remote UI enables you to save the Address Book and
other settings information, such as a file that can be loaded
into the machine when needed. This function is useful

when you want to use the same settings on another
machine, and for backing up. The Import/Export function is
intended for data exchange, and is available only through
the Remote UI.

CAUTION

The Import/Export operation may take more than a few minutes to
complete. Do not turn the machine's main power OFF until the
operation is complete. Otherwise, the machine may malfunction.

NOTE

– During an Export operation, the screen display does not change until

the operation is complete. Do not click [Start Export] while the
hourglass or pointer indicates that the operation is still being
processed.

– [Import/Export] is displayed only when you are in the Administrator

Mode.

TOP

Back Previous Next

■ Saving the Address Book

You can store the Address Book as a file in your computer.

1. Click [Add.Func.] → select [Import/Export]

from the menu that appears under
[Add.Func.] → click [Address Book].

Table of Contents

Index

8

4-17

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

1
2
3
4

2. Click [Start Export].

TOP

Back Previous Next

■ Loading an Address Book

You can load address books into the machine from saved files.

NOTE

– When you register the contents of a new file, the currently registered

addresses are overwritten by the new address list.

– Do not load the address book when the machine is set for Delayed

Sending.

– You can register up to 123 addresses in the Address Book. Each

address is treated as a separate item.

– You cannnot import the settings in <OPTIONAL SETTING> in

<ADDRESS BOOK SET.>. (See “Optional Settings for One-Touch/
Coded Speed Dialing,” on p. 1-6.)

Reports and Lists

Troubleshooting

Appendix

Table of Contents

5
6
7
8

1. Click [Add.Func.] → select [Import/Export]

from the menu that appears under
[Add.Func.] → click [Address Book].

3. Follow the instructions on the screen to

specify the location where you want to save
the file.

The file is saved in the specified location.

Index

4-18

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5

TOP

Back Previous Next

2. Click [Import]. 3. Click [Browse] → select the file to import →

click [OK].

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

NOTE

Do not import any files while the machine is executing other jobs.

4-19

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5

■ Saving Additional Functions Settings in

Files (Export)

You can store Additional Functions settings as a file in your
computer.

1. Click [Add.Func.] → select [Import/Export]

from the menu that appears under
[Add.Func.] → click [Additional Functions].

TOP

Back Previous Next

2. Click [Start Export].

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

3. Follow the instructions on the screen to

specify the location where you want to save
the file.

The file is saved in the specified location.

4-20

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5
6

■ Loading Additional Functions Settings

Files (Overwrite/Import)

You can load Additional Functions settings into the machine
from saved files.

1. Click [Add.Func.] → select [Import/Export]

from the menu that appears under
[Add.Func.] → click [Additional Functions].

TOP

Back Previous Next

2. Click [Import].

Troubleshooting

Appendix

Table of Contents

Index

7
8

4-21

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5

TOP

Back Previous Next

3. Click [Browse] → select the file to import →

click [OK].

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

NOTE

– When Additional Functions settings are imported, Network

Settings are automatically overwritten.

– The machine must be restarted to enable the imported

Additional Functions settings. After importing, turn OFF the
main power switch of the machine, wait at least 10 seconds,
and turn the power back ON.

– After importing Additional Functions settings, the Remote UI

cannot be used to perform other operations until the machine
is restarted.

– Do not import any files while the machine is executing other

jobs.

4-22

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

1
2
3
4
5
6

Device Custom Settings

The machine's custom settings can be edited with the
Remote UI.
The following procedure shows how to customize the
machine's settings from the Remote UI.

NOTE

You can also access these setting menus from the Operation Panel of
the machine. For details, see Chapter 13, “Machine Settings,” in the
Basic Guide.

1. Click [Add.Func.] → select [Common

Settings] from the menu that appears under
[Add.Func.] → click the type of custom
setting that you want to specify.

TOP

Back Previous Next

2. Specify all the necessary fields → click [OK].

Troubleshooting

Appendix

Table of Contents

Index

7
8

The above screen shot shows [Common Settings].

NOTE

If you are changing the Network Settings, the machine must be
restarted to enable the settings. Turn OFF the main power switch
of the machine, wait at least 10 seconds, and turn the power back
ON.

4-23

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

TOP

Back Previous Next

5 System Monitor

Checking Job and Machine Status ........................................................ 5-2

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

Checking Transmission/Reception Results

(MF6550/MF6560/MF6580 Only) ........................... 5-2

Checking and Deleting Transmitting/Received
Documents Stored in Memory (MF6550/

MF6560/MF6580 Only)........................................... 5-2

Checking and Deleting Copy Jobs.......................... 5-3

Checking and Deleting Print Jobs .......................... 5-3

Table of Contents

Index

5-1

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

1
2
3
4
5
6
7
8

Checking Job and Machine Status

System monitor enables you to view the transmission and
reception results, monitor the status of the copy, fax, print
jobs currently being processed.

■ Checking Transmission/Reception

Results (MF6550/MF6560/MF6580 Only)

1. Press [System Monitor].

2. Use [ ] or [ ] to select <TX/RX LOG>,

then press [OK].

3. Use [ ] or [ ] to view the required

transmission/reception result.

4. Press [Stop] to return to standby mode.

NOTE

If you set <CHECKING THE LOG> to <OFF> in <SYSTEM
SETTINGS>, transmission/reception result does not appear in
the LCD.

■ Checking and Deleting Transmitting/

Received Documents Stored in Memory
(MF6550/MF6560/MF6580 Only)

1. Press [System Monitor].

2. Use [ ] or [ ] to select <RX/TX

STATUS>, then press [OK].

3. Use [ ] or [ ] to select the desired

document, then press [OK].

If you select a document with the message <TX STNDBY>,
<TX TRM...>, or <RX TRM...>, skip to step 6.

4. Use [] or [] to select <CANCEL> or

<TRANSFER>, then press [OK].

<TRANSFER>: To send the document.
<CANCEL>: To delete the document, skip to step 6.

NOTE

You can select <TRANSFER> only for the received document in
memory.

TOP

Back Previous Next

Table of Contents

Index

5-2

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

System Monitor

1
2
3
4
5

5. Use the numeric keys to enter a recipient’s

number, then press [OK].

The machine starts to send the selected document.

6. Use [ ] to select <YES>, then press [OK].

7. Press [Stop] to return to standby mode.

■ Checking and Deleting Copy Jobs

1. Press [System Monitor].

2. Confirm that <COPY STATUS> is displayed,

then press [OK].

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■ Checking and Deleting Print Jobs

1. Press [System Monitor].

2. Use [ ] or [ ] to select <PRINT

STATUS>, then press [OK].

3. Use [ ] or [ ] to scroll through the job

list.

When you delete the print job, press [OK], then press [ ] to
select <YES>.

4. Press [Stop] to return to standby mode.

Reports and Lists

Troubleshooting

Appendix

Table of Contents

Index

6
7
8

3. Use [ ] or [ ] to scroll through the job

list.

When you delete the copy job, press [OK], then press [ ] to
select <YES>.

4. Press [Stop] to return to standby mode.

5-3

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

TOP

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6 Reports and Lists

Summary of Reports and Lists .............................................................. 6-2

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

Printing Reports Automatically (MF6550/MF6560/MF6580 Only)........ 6-3

TX REPORT ........................................................... 6-3

RX REPORT........................................................... 6-4

ACTIVITY REPORT................................................ 6-5

Table of Contents

Index

6-1

Advanced Fax
Features

Advanced Copy
Features

1
2

TOP

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Summary of Reports and Lists

The machine can generate the following reports and lists.

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

Table of Contents

3
4
5
6
7
8

Report/List Description

1-TOUCH LIST*

1-TOUCH LIST 2*

CODED DIAL LIST*

CODED DIAL LIST 2*

GROUP DIAL LIST*

USER’S DATA LIST

ACTIVITY REPORT*

TX REPORT*

RX REPORT*

* MF6550/MF6560/MF6580 Only

NOTE

– To print USER’S DATA LIST, select <USER DATA LIST> in <LIST

PRINT> located in <REPORT SETTINGS>. To manually print
ACTIVITY REPORT, select <ACTIVITY REPORT> instead of <USER
DATA LIST> in the same procedure.

– To print 1-TOUCH LIST, CODED DIAL LIST, and GROUP DIAL LIST,

select the appropriate option under <SPEED DIAL LIST> in <LIST
PRINT> located in <REPORT SETTINGS>.

– To print 1-TOUCH LIST 2 and CODED DIAL LIST 2, select the

appropriate option under <ADD BOOK DETAILS> in <LIST PRINT>
located in <REPORT SETTINGS>.

Lists the recipient addresses registered to all the one-touch speed dialing keys.

Lists the detailed data of [1-TOUCH LIST].

Lists the recipient addresses registered to all the coded speed dialing codes.

Lists the detailed data of [CODED DIAL LIST].

Lists groups registered for group dialing.

Lists all the current settings and registered sender information.

Shows the last 40 transactions performed by the machine.

Shows the transmission result. Can be set to print automatically.

Shows the reception result. Can be set to print automatically.

Index

6-2

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

1
2
3

Printing Reports Automatically

TX REPORT, RX REPORT, and ACTIVITY REPORT can be
set to print automatically.

■ TX REPORT

1. Press [Additional Functions].

5. Use [ ] or [ ] to select the setting you

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(MF6550/MF6560/MF6580 Only)

want, then press [OK].

<PRINT ERROR ONLY>: Prints a report only when a
transmission error occurs.
<OUTPUT YES>: Prints a report every time you send a
document.
<OUTPUT NO>: Does not print a report. Skip to step 7.

System Monitor

Reports and Lists

Troubleshooting

Appendix

4
5
6
7
8

2. Use [ ] or [ ] to select <REPORT

SETTINGS>, then press [OK].

3. Confirm that <SETTINGS> is displayed, then

press [OK].

4. Confirm that <TX REPORT> is displayed,

then press [OK].

6. Confirm that <REPORT WITH TX IMAGE> is

displayed, use [ ] or [ ] to select <ON>
or <OFF>, then press [OK].

<OFF>: Does not print the first page.
<ON>: Prints the first page.

7. Press [Stop] to return to standby mode.

Table of Contents

Index

6-3

Advanced Fax
Features

1

Report Items

TOP

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■ RX REPORT

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

The following items are displayed in the Transmission Report:

● Transaction description

● TX/RX NO: Transaction number

● RECIPIENT ADDRESS: Recipient’s fax/telephone number

● DESTINATION ID: Registered name for speed dial

● ST. TIME: Transmission time

● TIME USE: Transmission duration

● PAGES SENT: Number of pages sent

● RESULT: Result of transaction

– OK: Transmission successful

– NG: Transmission failed

– STOP: Transmission manually canceled before completion

– BUSY/NO SIGNAL: The line is busy or the recipient does not

answer your call

● Error code: For descriptions of error codes, see
Chapter 12, “Troubleshooting,” in the Basic Guide.

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <REPORT

SETTINGS>, then press [OK].

3. Confirm that <SETTINGS> is displayed, then

press [OK].

4. Use [ ] or [ ] to select <RX REPORT>,

then press [OK].

5. Use [ ] or [ ] to select the setting you

want, then press [OK].

<PRINT ERROR ONLY>: Prints a report only when a reception
error occurs.
<OUTPUT YES>: Prints a report every time you receive a
document.
<OUTPUT NO>: Does not print a report.

6. Press [Stop] to return to standby mode.

Table of Contents

Index

6-4

Advanced Fax
Features

1

Report Items

TOP

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■ ACTIVITY REPORT

Advanced Copy
Features

Network

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

2
3
4
5
6
7
8

The following items are displayed in the Reception Report:

● Transaction description

● TX/RX NO: Transaction number

● RECIPIENT ADDRESS: Recipient’s fax/telephone number

● DESTINATION ID: Registered name for speed dial

● ST. TIME: Transmission time

● TIME USE: Transmission duration

● PGS.: Number of pages received

● RESULT: Result of transaction

– OK: Reception successful

– NG: Reception failed

– STOP: Reception manually canceled before completion

● Error code: For descriptions of error codes, see
Chapter 12, “Troubleshooting,” in the Basic Guide.

1. Press [Additional Functions].

2. Use [ ] or [ ] to select <REPORT

SETTINGS>, then press [OK].

3. Confirm that <SETTINGS> is displayed, then

press [OK].

4. Use [ ] or [ ] to select <ACTIVITY

REPORT>, then press [OK].

5. Confirm that <AUTO PRINT> is displayed,

then press [OK].

6. Use [ ] or [ ] to select the setting you

want, then press [OK].

<OUTPUT YES>: Prints a report after every 40 transactions.
<OUTPUT NO>: Does not print a report. Skip to step 9.

Table of Contents

Index

6-5

Advanced Fax
Features

Advanced Copy
Features

Network

Remote UI

1
2
3
4

TOP

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7. Confirm that <TX/RX SEPARATE> is

displayed, then press [OK].

8. Use [ ] or [ ] to select the setting you

want, then press [OK].

<OFF>: Prints a report with the transmission and reception
results listed chronologically.
<ON>: Prints a report with the transmission and reception results
separated in a report.

9. Press [Stop] to return to standby mode.

System Monitor

Reports and Lists

Troubleshooting

Appendix

5
6
7
8

Report Items

The following items are displayed in the Activity Report:

● ST. TIME: Transmission time

● DESTINATION TEL/ID: Recipient’s fax/telephone number/

Registered name for speed dial

● NO: Transaction number

● MODE: Transaction, Error correction mode

● PGS.: Number of pages sent

● RESULT: Result of transaction, transaction duration

– OK: Transaction successful

– NG: Transaction failed

Table of Contents

Index

6-6

Advanced Fax
Features

Advanced Copy
Features

Network

1
2

TOP

Back Previous Next

7 Troubleshooting

General Problems.................................................................................... 7-2

Remote UI

System Monitor

Reports and Lists

Troubleshooting

Appendix

3
4
5
6
7
8

Paper Feeding Problems......................................................................... 7-4

Faxing Problems (MF6550/MF6560/MF6580 Only)................................ 7-5

Sending Problems .................................................. 7-5

Receiving Problems................................................ 7-9

Copying Problems ................................................................................. 7-14

Printing Problems.................................................................................. 7-15

Telephone Problems (MF6550/MF6560/MF6580 Only)........................ 7-17

Network Problems (MF6580 Only)........................................................ 7-18

Customer Support ................................................................................. 7-20

Customer Support (U.S.A).................................... 7-20

Customer Support (Canada) ................................ 7-20

Table of Contents

Index

7-1