How it Works
Canon
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MF6540
Getting Started Guide
34 pgs6.53 Mb0
Operation Manual
270 pgs20.03 Mb1
Owner's Manual
82 pgs2.44 Mb1
Reference Guide
292 pgs11.59 Mb0
Service & Support Excellence Brochure
2 pgs8.51 Mb0
Table of contents
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Canon MF6540, MF6590, MF6595, MF6595cx Owner's Manual

Introduction
Troubleshooting
1 2 3
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Scanner Driver Guide
Appendix
Series
4
Table of Contents
Index
Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
How to Use This Guide
Introduction
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Troubleshooting
Appendix
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3
4

Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information.
Read this manual first. Read this manual next.
Starter Guide Basic Operation Guide Reference Guide Scanner Driver Guide
Read this manual to learn the required settings and connections before using the machine.
● What you can do with the machine
● Machine setup
● Connection and settings before
using the machine
● Connecting the machine to a network
● Software installation
Read this manual to learn information about basic operations and machine functions.
● Safety instructions
● Copying
● Sending and receiving faxes
● Printing and scanning
● Maintenance
● Specifications
Read the sections of these manuals that correspond to your intended use.
Read this manual to learn detailed information about advanced machine operations and functions, and how to customize machine settings.
● Advanced features
● Network settings
● Remote user interface
● System settings
● Troubleshooting
Read this manual to learn how to use the machine as a local scanner.
● System requirements
● Scanning procedure
● How to solve scanning
problems
Table of Contents
Index
This Document
(Located on User Software CD)
● To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe Systems Incorporated website (http://www.adobe.com).
● Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
● The machine illustration on the cover may differ slightly from your machine.
(Located on User Software CD)
i
Introduction
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Troubleshooting
Appendix
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3
4

Legal Notices

Trademarks
Canon, the Canon logo, and imageCLASS are trademarks of Canon Inc. Microsoft, Windows, Windows Server and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or other countries. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
Disclaimers
The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.
Table of Contents
Index
ii
Introduction
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Troubleshooting
Appendix
1 2
3
4

Table of Contents

Manuals for the Machine ................................................................................i
Legal Notices................................................................................................. ii
How to Use This Guide................................................................................ vii
Using the Top Page ............................................................................. vii
Using the Chapter Topic List ............................................................... viii
1 Introduction .................................................................................................................... 1-1
Where to Find Help.................................................................................... 1-2
System Requirements ............................................................................... 1-3
Checking Installation ................................................................................. 1-4
Table of Contents
Index
iii
Introduction
TOP
Back Previous Next
Troubleshooting
Appendix
1 2
3
4
2 Scanning a Document ................................................................................................... 2-1
Scanning with [Start] on the Machine ........................................................ 2-3
Setting the Scanning Function for [Start]................................................... 2-4
Setting up an application which has been registered to
MF Toolbox ......................................................................................... 2-4
Setting up other applications which have not been registered to
MF Toolbox ......................................................................................... 2-5
Scanning with the MF Toolbox .................................................................. 2-7
MF Toolbox Settings.................................................................................. 2-9
Scanner Settings................................................................................. 2-9
Save Scanned Image to.................................................................... 2-11
External Program (Mail Program)...................................................... 2-13
Confirmation of the Scanned Image and Exif Settings
(Confirm the Scanned Image) ........................................................... 2-13
Table of Contents
Index
Scanning an Image from an Application.................................................. 2-15
Creating One PDF File from Two or More Pages.................................... 2-16
iv
Introduction
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Troubleshooting
Appendix
1 2
3
4
Scanning a Large Document ................................................................... 2-18
Setting Preferences and Scanning with ScanGear MF ........................... 2-20
Switching between Simple Mode and Advanced Mode .................... 2-20
Using Simple Mode ........................................................................... 2-20
Using Advanced Mode ...................................................................... 2-23
Specifying the Parameters of a Scan................................................ 2-24
Advanced Mode Settings .................................................................. 2-26
Determining Resolution..................................................................... 2-41
Scanning with the WIA Driver.................................................................. 2-42
Scanning from the [Scanner and Camera Wizard] Dialog Box
(Windows XP Only) ........................................................................... 2-42
Scanning from the [Windows FAX & Scan] Dialog Box
(Windows Vista Only)........................................................................ 2-45
Scanning from Windows Photo Gallery (Windows Vista Only) ......... 2-47
Scanning from an Application (Windows XP/Vista Only) .................. 2-48
Table of Contents
Index
v
Introduction
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Troubleshooting
Appendix
1 2
3
4
3 Troubleshooting............................................................................................................. 3-1
Scanning Problems ................................................................................... 3-2
Installing and Uninstalling Problems.......................................................... 3-7
4 Appendix......................................................................................................................... 4-1
Scanner Specifications .............................................................................. 4-2
Glossary .................................................................................................... 4-3
Index.......................................................................................................... 4-9
Table of Contents
Index
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Introduction
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Appendix
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4

How to Use This Guide

■ Using the Top Page

Introduction
Scanning a Document
Troubleshooting
Appendix
1 2
Scanner Driver Guide
3
4
Series
Returns to the last page opened. Displays the previous or next page. Returns to the top page.
TOP
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Table of Contents
Index
Table of Contents
Index
Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
How to Use This Guide
Displays the “How to Use This Guide” page.
Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.
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Appendix
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■ Using the Chapter Topic List

Introduction
Scanning a Document
Troubleshooting
Appendix
1
1 Introduction
2
3
4
Where to Find Help.................................................................................. 1-2
System Requirements............................................................................. 1-3
Checking Installation............................................................................... 1-4
Returns to the last page opened. Displays the previous or next page. Returns to the top page.
TOP
Back Previous Next
Table of contents for the chapter.
Table of Contents
Index
Table of Contents
Index
1-1
Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.
viii
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The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not observed.
CAUTION
Explains how to avoid actions that could injure you or damage your machine.
Appendix
4
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses a distinctive notation to identify buttons:
– Menu items you select and the buttons you press on the screen appear in square brackets: [Preferences].
Table of Contents
Index
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Introduction
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Troubleshooting
Appendix
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3
4

1 Introduction

Where to Find Help.................................................................................. 1-2
System Requirements............................................................................. 1-3
Checking Installation............................................................................... 1-4
Table of Contents
Index
1-1
Introduction
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Troubleshooting
Appendix
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3
4

Where to Find Help

When you encounter a problem during installation of the driver software or while operating your machine, consult the following:
In This Manual
See Chapter 3, “Troubleshooting.”
In the Basic Operation Guide
See Chapter 11, “Troubleshooting.”
*
Not available depending on the country of purchase
In the Reference Guide
See Chapter 10, “Troubleshooting.”
Readme.txt File
*
Table of Contents
Index
The hints, limitations, and restrictions you need to be aware of when using the ScanGear and MF Toolbox are included in the Readme.txt file provided with these programs.
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Appendix
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System Requirements

General
– IBM or IBM-compatible PC
– PC equipped with a USB port and the USB class driver
installed
Microsoft Windows 2000 Professional
CPU: Intel Intel Memory: 128 MB or more
Microsoft Windows XP
CPU: Intel Intel Memory: 128 MB or more
Microsoft Windows Vista
CPU: Intel Memory: 512 MB or more
®
®
®
Pentium® 133 MHz or higher (USB 1.1),
Pentium® II or higher (USB 2.0)
®
Pentium®/Celeron® 300 MHz or higher (USB 1.1),
Pentium® II or higher (USB 2.0)
®
Pentium® 800 MHz or faster
Table of Contents
Index
NOTE
The USB 2.0 Hi Speed connection requires a PC equipped with a CPU higher than Intel Windows Vista, Windows XP service pack released later than SP1 or Windows 2000 SP4 installed. If your PC meets all of these requirements and is preinstalled with USB 2.0 Host Controller, the USB
2.0 connection will be guaranteed.
®
Pentium® ll, more than 128 MB of RAM, and with
1-3
Introduction
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Troubleshooting
Appendix
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4

Checking Installation

Check if the driver is installed successfully.
1. Open the [Scanners and Cameras] folder
(Windows 2000: the [Scanners and Cameras Properties] dialog box).
Click [start] on the Windows task bar → select [Control Panel] → [Printers and other Hardware] → [Scanners and Cameras]. (Windows Vista: [start] → [Control Panel] → [Hardware and Sound] [Settings] → [Control Panel] → double-click [Scanners and Cameras].) Make sure the corresponding scanner driver icon is displayed.
If the driver has not been installed on your computer, see “Software Settings with Computer” in the Starter Guide and install it.
2. If the [Canon MF Toolbox 4.9] icon is
displayed on the Windows desktop, installation of the MF Toolbox 4.9 has been successful.
→ [Scanners and Cameras]. Windows 2000: [Start] →
NOTE
Table of Contents
Index
1-4
Introduction
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Troubleshooting
Appendix
1 2
3
4

2 Scanning a Document

Scanning with [Start] on the Machine ................................................... 2-3
Setting the Scanning Function for [Start] ............................................. 2-4
Setting up an application which has been
registered to MF Toolbox ........................................ 2-4
Setting up other applications which have not been
registered to MF Toolbox ........................................ 2-5
Scanning with the MF Toolbox ............................................................... 2-7
MF Toolbox Settings................................................................................ 2-9
Scanner Settings .................................................... 2-9
Save Scanned Image to ....................................... 2-11
Table of Contents
Index
External Program (Mail Program)......................... 2-13
Confirmation of the Scanned Image and Exif
Settings (Confirm the Scanned Image) ................ 2-13
2-1
Introduction
TOP
Back Previous Next
Troubleshooting
Appendix
1 2
3
4
Scanning an Image from an Application ............................................. 2-15
Creating One PDF File from Two or More Pages ................................ 2-16
Scanning a Large Document ................................................................ 2-18
Setting Preferences and Scanning with ScanGear MF ...................... 2-20
Switching between Simple Mode and Advanced
Mode ................................................................. 2-20
Using Simple Mode .............................................. 2-20
Using Advanced Mode ......................................... 2-23
Specifying the Parameters of a Scan ................... 2-24
Advanced Mode Settings...................................... 2-26
Determining Resolution ........................................ 2-41
Scanning with the WIA Driver .............................................................. 2-42
Table of Contents
Index
Scanning from the [Scanner and Camera Wizard]
Dialog Box (Windows XP Only) ............................ 2-42
Scanning from the [Windows FAX & Scan] Dialog
Box (Windows Vista Only) .................................... 2-45
Scanning from Windows Photo Gallery
(Windows Vista Only) ........................................... 2-47
Scanning from an Application
(Windows XP/Vista Only) ..................................... 2-48
2-2
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Appendix
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Scanning with [Start] on the Machine

You can scan documents and transmit the scanned data to your computer using the operation panel of the machine.
NOTE
Your machine must be connected via USB and the USB scanner driver must be loaded to scan. This machine does not support network scanning.
1. Set documents.
2. Press [SCAN] on the machine.
3. Press [Start] on the machine.
If you are asked to select a program to launch, select “MF Toolbox Ver4.9.” The scanned document will be processed according to your settings.
When scanning is completed, a folder with the scanning date will be created in the [My Pictures] folder in the [My Documents] folder, and your document will be saved in this folder.(In VISTA, the folder will be created in the [Pictures] folder.)
Table of Contents
Index
2-3
Introduction
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Troubleshooting
Appendix
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4

Setting the Scanning Function for [Start]

When you scan for the first time using [Start] on the machine, scanning will start in the same way as when you click [Save] in the MF Toolbox. By following procedure below you can change the set for scanning function on each of MF Toolbox or other applications when you press [start].
■ Setting up an application which has
been registered to MF Toolbox
1. On the Windows desktop, double-click the
[Canon MF Toolbox 4.9] icon to open the MF Toolbox.
You can also open the MF Toolbox by clicking [start] on the Windows task bar → [(All) Programs] → [Canon] → [MF Toolbox
4.9] → [Toolbox 4.9].
2. Drag the mark over the button you want to
select.
The mark will be displayed above the button you select.
Table of Contents
Index
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Introduction
Troubleshooting
Appendix
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4
Also you can set it up in the following way. In the MF Toolbox, click [Settings] to open the [Settings] dialog box. From the drop-down list, select the scanning function you want to link [Start] to, then click [OK].
■ Setting up other applications which
have not been registered to MF Toolbox
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3. Select [Properties] from the [File] menu.
(Windows 2000/Vista: Click [Properties].)
Table of Contents
Index
1. Open the [Scanners and Cameras] folder
(Windows 2000: the [Scanners and Cameras Properties] dialog box).
Click [start] on the Windows task bar → select [Control Panel] → [Printers and other Hardware] → [Scanners and Cameras]. (Windows Vista: [start] Sound] → [Scanners and Cameras]. Windows 2000: [Start] → [Settings] → [Control Panel] → double-click [Scanners and Cameras].)
→ [Control Panel] → [Hardware and
2. Click the corresponding scanner driver icon.
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Appendix
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4. Specify an action for [Start].
On Windows XP/Vista: Select the [Events] tab → select the option corresponding to your machine from [Select an event] → select the operation for [Start this program] in [Actions] → click [OK].
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On Windows 2000: Select the [Events] tab → select the option corresponding to your machine from [Scanner events] → select the operation for [Start] in [Send to this application] → click [OK].
NOTE
If the settings you specified in the scanner property dialog box do not work immediately, disconnect and reconnect the USB cable, or restart your computer.
Table of Contents
Index
2-6
Introduction
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Troubleshooting
Appendix
1 2
3
4

Scanning with the MF Toolbox

You can scan a document using the buttons on the MF Toolbox.
1. Set documents.
2. On the Windows desktop, double-click the
[Canon MF Toolbox 4.9] icon to open the MF Toolbox.
You can also open the MF Toolbox by clicking [start] on the Windows task bar → [(All) Programs] → [Canon] → [MF Toolbox
4.9] → [Toolbox 4.9].
3. Click one of the scanning buttons.
[Mail]: The document will be scanned and attached to an e-mail message in your e-mail application.
[OCR]: The text will be scanned and read by the OCR software.
[Save]: The document will be scanned and saved.
[PDF]: The text will be scanned and saved as a PDF file.
[Scan-1], [Scan-2]: The text will be scanned and appear in the registered application. You can change the button name by directly entering a new name (up to 8 characters long) over the button name.
A dialog box appears for each of the buttons.
Example: [Mail] dialog box
Table of Contents
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Introduction
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4. Specify the required settings.
For details, see “MF Toolbox Settings,” on p. 2-9.
If you want to keep the same settings for future scans, click [Apply] before clicking [Start].
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7. Click [Scan].
When scanning is completed, a folder with the scanning date will be created in the [My Pictures] folder in the [My Documents] folder, and your document will be saved in this folder. (In Vista, the folder will be created in the [Pictures] folder.)
Troubleshooting
Appendix
3
4
NOTE
With [Scan-1] and [Scan-2] buttons, you can set the different settings for each. If you save the settings by clicking [Apply], the settings will be effective next time.
5. Click [Start].
If you select [Display the Scanner Driver] in step 4, the [ScanGear MF] dialog box will appear.
6. Specify the required settings.
For details, see “Setting Preferences and Scanning with ScanGear MF,” on p. 2-20.
If you have applications registered to the [Mail], [OCR], [PDF], [Scan-1], or [Scan-2] button, the scanned image will be displayed in the application or attached to an e-mail message after scanning. For details, see “External Program (Mail Program),” on p. 2-13.
For some models, the CD-ROM provided with the machine contains the following applications which can be used with the MF Toolbox. They will be registered in the MF Toolbox buttons at the time of installation.
[OCR]: ScanSoft OmniPage SE
[PDF]: Presto! PageManager
NOTE
ScanSoft OmniPage and Presto! PageManager are not supported on Windows XP 64-bit version.
Table of Contents
Index
2-8
Introduction
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Troubleshooting
Appendix
1 2
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4

MF Toolbox Settings

■ Scanner Settings

You can specify the scanning mode, resolution, document size, and file size of the scanned image.
[Select Source] Selects where the document is placed
([Platen Glass], [ADF], or [Auto Mode]).
NOTE
When [Auto Mode] is selected, the document in the ADF is automatically scanned. If there is no document in the ADF, the document on the platen glass will be scanned.
[Input Method] Specifies if the document to be scanned is
1-sided or 2-sided. You cannot select this item when [Platen Glass] is selected in [Select Source].
Example: [Mail] dialog box
Table of Contents
Index
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Introduction
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Appendix
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4
[Paper Size] Selects the size of the document to be
scanned. Selecting [Custom] opens the [Paper Size Settings] dialog box which enables you to set the custom paper size. When scanning using the [Save], [PDF], [Scan-1] or [Scan-2] button and [Platen Glass] is selected in [Select Source], you can also scan large size documents by selecting [Stitch-assist (11"x17")], [Stitch­assist (A3)] or [Stitch-assist (Platen x 2)] (see “Scanning a Large Document,” on p. 2-18).
[Orientation] Opens the [Orientation] dialog box. This
dialog box enables you to specify the orientation of the document. When [2-sided] is selected in [Input Method], select also the binding location of the document. This button is disabled when [Platen Glass] is selected in [Select Source].
(Original Orientation)
Shows the direction of scanning paper. The icon display varies depending on the settings for [Select Source], [Paper Size], and [Orientation].
[Scan Mode] Selects the scan mode. The scan modes
you can select differ depending on the MF Toolbox button you press.
[Black and White]: Scans document as a black and white image.
[Black and White (OCR)]: Scans document as a black and white image for OCR software.
[Grayscale]: Scans document as a grayscale image (similar to a monochrome picture).
[Color]: Scans document as a color image.
[Color (Magazine)]: Scans document as a color image with the Descreen function, which enables you to reduce the moire when scanning printed photographs and pictures.
Table of Contents
Index
2-10
Introduction
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Troubleshooting
Appendix
1 2
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4
[Upper Limit of Attached File]
Selects an approximate upper size limit (after compression) for the image you will send. For an ordinary mail message, [150 KB] is recommended. You can specify this item when scanning using the [Mail] button and [JPEG/Exif] is selected in [Save as Type].
[Image Quality] Selects the scan quality (resolution).
When scanning using the [Mail] button, the resolution you can select depends on the setting in [Upper Limit of Attached File].
[Display the Scanner Driver]
If you select this check box, all items in the [Scanner Settings] become invalid, and when [Start] is clicked the [ScanGear MF] dialog box appears and enables you to make advanced settings for scanning. This check box is not available when scanning using the [OCR] button.
[Save as Type] Specifies the file type to save the scanned
image.
[BMP]: Bitmap format.
[JPEG/Exif]: JPEG/Exif format. This option is available when [Grayscale], [Color] or [Color (Magazine)] is selected in [Scan Mode].
[TIFF]: TIFF format.
[PDF]: PDF format.
[PDF (Multiple Pages)]: Creates one PDF file from two or more scanned pages (see “Creating One PDF File from Two or More Pages,” on p. 2-16).
[PDF (Add Page)]: Adds the scanned image to the last page of an existing PDF file that was created with the MF Toolbox.
Table of Contents
Index

■ Save Scanned Image to

You can specify the file name, file format, and location to save the scanned image. If you select PDF as a file format, you can also specify the detailed settings for the PDF file.
[File Name] Enter a file name for the scanned image.
If you save another file with the same name, four digits starting from 0001 will be attached after the file name.
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