Canon L220, H12251 User Manual

Canon

FAX-L220/L295

User’s Guide

IMPORTANT!

• If you have purchased the FAXL295 model, be sure to read Appendix B before reading the rest of this guide.

This equipment conforms with the essential requirements of EC Directive 1999/5/EC. We declare that this product conforms with the EMC requirements of EC Directive 1999/5/EC at nominal mains input 230V, 50Hz although the rated input of the product is 200240V, 50/60Hz. If you move to another EU country and are experiencing trouble please call the Canon Help Desk. (For Europe Only)

Model Name

• H12251 (FAXL220)

• H12250 (FAXL295)

Copyright © 2003 by Canon, Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon, Inc.

Trademarks

Canon is a registered trademark, and UHQ is a trademark of Canon Inc.

All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

As an ENERGY STAR® Partner, Canon has determined that the FAXL295/L220 meets the ENERGY STAR for energy efficiency.

ii Preface

guidelines

Super G3 is a phrase used to describe the new generation of fax units that use ITUT V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax units allow transmission time of approximately three seconds* per page which results in reduced telephone line charges.

* Approximately three seconds per page document transmission time based on Canon FAX

Standard Chart No. 1 (Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.

Laser Safety Information

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this unit is hermetically sealed within the protective housing and external cover. No radiation can leak from the machine in the normal operation of the product by the user.

This fax is classified as a Class 1 Laser Product under IEC 608251: 1993, EN 608251: 1994.

■ 200240 V model

The label shown below is attached to the laser scan unit on the fax.

This fax has been classified under IEC 608251: 1993, EN608251: 1994 and conforms to the following classes: CLASS 1 LASER PRODUCT LASER KLASSE 1 APPAREIL A RAYONNEMENT LASER DE CLASSE 1 APPARECCHIO LASER DI CLASSE 1 PRODUCTO LASER DE CLASE 1 APARELHO A LASER DE CLASSE 1

Performance of procedures other than those specified in this guide may result in hazardous radiation exposure.

iiiPreface

Chapter 1: Introduction

Chapter 2: Setting Up

Chapter 3: Registering Information

Chapter 4: Document Handling

Type Conventions Used in This Guide............................................................. 12

Customer Support ............................................................................................. 13

Important Safety Instructions............................................................................ 14

Unpacking the FAX .......................................................................................... 22

Removing Shipping Materials..................................................................... 23

Assembling the FAX ........................................................................................ 24

Making Connections......................................................................................... 25

Connecting the Telephone Line Cord and External Devices...................... 25

Connecting the Power Cord ........................................................................ 27

Setting the Language and Country.................................................................... 28

Main Components of the FAX.......................................................................... 210

Operation Panel........................................................................................... 211

Special Function Buttons....................................................................... 211

Installing the Toner Cartridge........................................................................... 212

Loading Paper................................................................................................... 215

Testing the FAX................................................................................................ 216

Guidelines for Entering Numbers, Letters, and Symbols ................................. 32

Correcting a Mistake................................................................................... 34

Registering Sender Information........................................................................ 35

What is Sender Information? ...................................................................... 35

Entering the Date and Time ........................................................................ 36

Registering Your FAX Number and Name................................................. 36

Setting the Telephone Line Type...................................................................... 38

Dialling Through a Switchboard....................................................................... 39

Registering the R Button............................................................................. 39

Setting the Summer Time ................................................................................. 311

Document Requirements................................................................................... 42

Scanned Area of a Document...................................................................... 42

Loading Documents.......................................................................................... 43

Adding Pages to the Document in the ADF................................................ 44

iv Preface

Chapter 5: Paper Handling

Paper Requirements .......................................................................................... 52

Printable Area.............................................................................................. 53

Selecting Paper for Your FAX.......................................................................... 53

Loading Paper ................................................................................................... 53

Selecting FaceUp or FaceDown Paper Delivery............................................ 54

Changing the Paper Size Setting....................................................................... 56

Adjusting the Toner Saver Setting.................................................................... 58

Chapter 6: Speed Dialling

What is Speed Dialling?.................................................................................... 62

Speed Dialling Methods .............................................................................. 62

Registering OneTouch Speed Dialling ............................................................ 63

Registering Coded Speed Dialling.................................................................... 67

Registering Group Dialling............................................................................... 611

Using Speed Dialling ........................................................................................ 614

Sending a Document With Speed Dialling.................................................. 614

Making a Telephone Call With Speed Dialling .......................................... 615

Dialling with the Directory ............................................................................... 616

Printing Speed Dialling Lists ............................................................................ 617

Chapter 7: Sending Faxes

Preparing to Send a Fax .................................................................................... 72

Documents You Can Fax ............................................................................ 72

Setting the Scanning Resolution.................................................................. 72

Setting the Scanning Contrast ..................................................................... 73

Dialling Methods......................................................................................... 74

Sending Methods............................................................................................... 75

Memory Sending ......................................................................................... 75

Manual Sending Via the Handset................................................................ 76

Cancelling Sending ........................................................................................... 78

Redialling When the Line is Busy .................................................................... 79

Manual Redialling ....................................................................................... 79

Cancelling Manual Redialling............................................................... 79

Automatic Redialling .................................................................................. 79

What is Automatic Redialling?.............................................................. 79

Cancelling Automatic Redialling .......................................................... 79

Setting the Options for Automatic Redialling ....................................... 710

Sending the Same Document to Several Fax Numbers

(Sequential Broadcasting) .............................................................................. 712

Delayed Sending ............................................................................................... 714

Scanning a Document into Memory for Delayed Sending.......................... 714

Printing a Document Set for Delayed Sending ........................................... 716

Deleting a Document Set for Delayed Sending........................................... 717

vPreface

Chapter 8: Receiving Faxes

Receiving Methods ........................................................................................... 82

Receiving Faxes Automatically: FAX ONLY MODE ............................... 82

Setting FAX ONLY MODE.................................................................. 82

Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode 84

Setting Fax/Tel Mode............................................................................ 84

Setting the Options for Fax/Tel Mode................................................... 85

Receiving Faxes Manually: MANUAL MODE ......................................... 87

Setting MANUAL MODE .................................................................... 87

Receiving a Fax Manually..................................................................... 87

Receiving With an Answering Machine: ANS.MACHINE MODE........... 89

Setting ANS.MACHINE MODE .......................................................... 89

Using the FAX With an Answering Machine ....................................... 89

Receiving While Performing Other Tasks........................................................ 810

Receiving Faxes in Memory When a Problem Occurs..................................... 810

Cancelling Receiving........................................................................................ 811

Chapter 9: Special Features

Special Dialling................................................................................................. 92

Entering Pauses in a Fax/Telephone Number............................................. 92

Switching Temporarily to Tone Dialling.................................................... 93

Dialling Through a Switchboard................................................................. 93

Documents Stored in Memory.......................................................................... 94

Printing a List of Documents Stored in Memory ........................................ 94

Printing a Document Stored in Memory..................................................... 95

Sending a Document Stored in Memory..................................................... 96

Deleting a Document Stored in Memory .................................................... 98

Polling............................................................................................................... 99

What is Polling? .......................................................................................... 99

Polling Receiving........................................................................................ 99

Polling Another Fax Machine ............................................................... 99

Cancelling Polling Receiving................................................................ 911

Polling Sending ........................................................................................... 911

Setting Up the Polling Box.................................................................... 911

Scanning a Document into the Polling Box .......................................... 914

Changing or Deleting the Polling Box Settings .................................... 914

Restricting Use of Your FAX ........................................................................... 916

Enabling Restriction of Your FAX ............................................................. 916

Cancelling Restriction of Your FAX .......................................................... 917

Restricting Reception........................................................................................ 919

vi Preface

Chapter 10: Copying

Documents You Can Copy ............................................................................... 102

Making Copies .................................................................................................. 102

Making a Quick Single Copy............................................................................ 103

Chapter 11: Reports and Lists

Summary of Reports and Lists.......................................................................... 112

ACTIVITY REPORT ....................................................................................... 113

TX (Transmission) REPORT............................................................................ 114

MULTI TX/RX (Transaction) REPORT .................................................... 115

RX (Reception) REPORT................................................................................. 115

Chapter 12: Maintenance

Periodic Cleaning.............................................................................................. 122

Cleaning the FAX’s Exterior....................................................................... 122

Cleaning the FAX’s Interior........................................................................ 123

Cleaning the Scanner Components.............................................................. 124

Replacing the Toner Cartridge.......................................................................... 126

Chapter 13: Troubleshooting

Clearing Jams.................................................................................................... 132

Jams in the ADF .......................................................................................... 132

Paper Jams................................................................................................... 133

Jams in the Paper Delivery Slots ........................................................... 133

Jams Inside the Unit............................................................................... 133

LCD Messages .................................................................................................. 138

Paper Feeding Problems.................................................................................... 1313

Faxing Problems ............................................................................................... 1313

Sending Problems........................................................................................ 1313

Receiving Problems..................................................................................... 1315

Copying Problems............................................................................................. 1317

Telephone Problems.......................................................................................... 1318

Printing Problems.............................................................................................. 1318

General Problems.............................................................................................. 1320

If You Cannot Solve a Problem........................................................................ 1321

If a Power Cut Occurs....................................................................................... 1322

viiPreface

Chapter 14: Summary of Settings

Understanding the Menu System...................................................................... 142

Printing a List to Check the Current Settings.............................................. 142

Accessing the Menus................................................................................... 143

USER SETTINGS Menu.................................................................................. 144

REPORT SETTINGS Menu............................................................................. 145

TX (Transmission) SETTINGS Menu.............................................................. 146

RX (Reception) SETTINGS Menu................................................................... 147

PRINTER SETTINGS Menu............................................................................ 148

POLLING BOX Menu...................................................................................... 149

SYSTEM SETTINGS Menu ............................................................................ 1410

Appendix A: Specifications

General Specifications ...................................................................................... A2

Facsimile........................................................................................................... A2

Copier................................................................................................................ A3

Telephone.......................................................................................................... A3

Printer................................................................................................................ A3

Appendix B: FAXL295 Instructions

Introduction....................................................................................................... B2

Differences Between the FAXL295 and FAXL220....................................... B2

Using Your Documentation.............................................................................. B2

Unpacking the FAXL295 ................................................................................ B2

Connecting the FAXL295 to Your PC............................................................ B3

Print Media Requirements ................................................................................ B4

Printable Area.............................................................................................. B4

Selecting Print Media........................................................................................ B5

Loading Envelopes ........................................................................................... B5

Loading Transparencies.................................................................................... B7

Appendix C: Options

Optional Handset .............................................................................................. C2

Package Contents ........................................................................................ C2

Attaching the Handset to Your FAX........................................................... C3

Maintaining Your Handset.......................................................................... C4

Index ....................................................................................................................................... I1

viii Preface

Chapter 1

Introduction

❏ Type Conventions Used in This Guide ...................................................... 12

❏ Customer Support ...................................................................................... 13

❏ Important Safety Instructions..................................................................... 14

Introduction

11IntroductionChapter 1

Type Conventions Used in This Guide

Please read the list below of symbols, terms, and abbreviations used in this guide.

Cautions tell you how to avoid actions that could injure you or damage your FAX. In order to use your unit safely, always observe these cautions.

Notes provide advice on using your FAX more effectively, describe operating restrictions, and tell you how to avoid minor difficulties. Reading these is recommended to make the most of your unit and its functions.

( p. nnn) A number preceded by an arrow and enclosed in parenthesis references

default A setting that remains in effect unless you change it.

document or fax The original sheet(s) of paper you send or receive with your FAX.

menu A list of settings from which you select an item to set up or change. A

TX/RX NO. Transaction number. When you send or receive a document, your FAX

TX Denotes Sending.

RX Denotes Receiving.

Ex: Example of a message or setting displayed in the LCD.

ADF Automatic Document Feeder. The device on your FAX that

LCD Liquid Crystal Display. The display on the operation panel that

ECM Error Correction Mode. The ability of your FAX to reduce system and

G3 Group 3. A system that uses encoding schemes to transmit image data

ITUTS International Telecommunications UnionTelecommunications Sector.

a page number (p.) or page numbers (pp.) that contain more information on the topic of the previous sentence.

menu has a title which appears in the LCD.

automatically assigns the document a unique transaction number. A transaction number is a fourdigit number that will help you keep track of documents you send and receive.

automatically feeds a document into the unit for faxing and copying.

displays messages and settings.

line errors when sending to or receiving from a fax machine with ECM capability.

while reducing the amount of data that needs to be transmitted, thus reducing transmission time.

A committee created to set international standards for telecommunications.

12 Introduction Chapter 1

In addition, this guide uses distinctive typefaces to identify buttons and information in the LCD:

• The buttons you press appear in this typeface: Stop.

• Information in the LCD appears in this typeface:

USER SETTINGS

Customer Support

Your FAX is designed with the latest technology to provide troublefree operation. If you encounter a problem with the unit’s operation, try to solve it by using the information in Chapter 13. If you cannot solve the problem or if you think your FAX needs servicing, contact your local authorised Canon dealer or the Canon help line.

Introduction

13IntroductionChapter 1

Important Safety Instructions

Read these safety instructions thoroughly before using your FAX.

Except as specifically described in this guide, do not attempt to service the FAX yourself. Never attempt to disassemble the unit: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact your local authorised Canon dealer or the Canon help line.

■ Handling and Maintenance

• Follow all warnings and instructions marked on the FAX.

• Do not subject the FAX to strong physical shocks or vibrations.

• Always unplug the FAX before moving or cleaning it.

• To avoid paper jams, never unplug the power cord, open the front cover, or add

or remove paper in the multipurpose tray while printing.

• When transporting the FAX, be sure to remove the toner cartridge from the unit.

Place the toner cartridge in its original protective bag or wrap it in a thick cloth to prevent exposure to light.

• Always lift the FAX as shown below. Never lift it by any of its attachments.

• Do not insert any objects into the slots or openings on the FAX since they may

touch dangerous voltage points or short out parts. This could result in fire or electric shock.

• Do not allow small objects (such as pins, paper clips, or staples) to fall into the

FAX. If something does fall into it, unplug the unit immediately and contact your local authorised Canon dealer or the Canon help line.

• To avoid spillage in or around the unit, do not eat or drink near it. If you spill

liquid or if any substance falls into it, unplug the unit immediately and contact your local authorised Canon dealer or the Canon help line.

• Keep the FAX clean. Dust accumulation can prevent the unit from operating

properly.

14 Introduction Chapter 1

• Unplug the FAX from the wall outlet and contact your local authorised Canon dealer or the Canon help line in any of the following cases: – When the power cord or plug is damaged or frayed. – If liquid has spilled into the unit. – If the unit has been exposed to rain or water. – If the unit does not operate normally when you have followed the instructions

in this guide. Adjust only those controls that are covered by the instructions in this guide. Improper adjustment of other controls may result in damage and may require extensive work by a qualified technician to restore the product to

normal operation. – If the unit has been dropped or the cabinet has been damaged. – If the unit exhibits a distinct change in performance, indicating a need for

servicing.

■ Location

• Place the FAX on a flat, stable, vibrationfree surface that is strong enough to support its weight (approx. 10 kg).

• Place the FAX in a cool, dry, clean, well ventilated place. – Make sure the area is free from dust. – Make sure the location is not affected by extreme temperature changes, and

always stays between 10°C and 32.5°C.

– Make sure the area’s relative humidity is always between 20% and 80%.

• Keep the FAX away from direct sunlight as this can damage it. If you have to place it near a window, install heavy curtains or blinds.

• Do not use the FAX near water. Make sure that no wet or humid objects come into contact with the unit.

• Do not use or store the FAX outdoors.

• Do not install the FAX near devices that contain magnets or generate magnetic fields, such as speakers.

• If possible, place the FAX near an existing telephone line outlet for easy connection of the telephone line cord, and to avoid the expense of installing a new outlet.

• Place the FAX near a standard 200240 V AC (5060 Hz) power outlet.

• To ensure reliable operation of the FAX and to protect it from overheating (which can cause it to operate abnormally and create a fire risk), do not block the exhaust vent. Never block or cover any openings on the unit by placing it on a bed, sofa, rug, or other similar surface. Do not place the unit in a cupboard or builtin installation, or near a radiator or other heat source unless proper ventilation is provided. Leave approximately 10 cm space around all sides of the unit. For the dimensions of the FAX, see p. A2.

Introduction

15IntroductionChapter 1

• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet quickly. If you notice anything unusual (smoke, strange odours, noises) around the FAX, unplug the unit immediately. Contact your local authorised Canon dealer or the Canon help line.

• Do not allow anything to rest on the power cord, and do not place the unit where the cord will be walked on. Make sure the cord is not knotted or kinked.

■ Power Supply

• During electrical storms, disconnect the power cord from the power outlet. (Please note that any documents stored in the FAX’s memory will be deleted when you unplug the unit.)

• Whenever you unplug the FAX, wait at least five seconds before you plug it in again.

• Do not plug the FAX into an uninterruptible power supply (UPS).

This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this product and consult your doctor.

16 Introduction Chapter 1

Chapter 2

Setting Up

❏ Unpacking the FAX ................................................................................... 22

• Removing Shipping Materials ............................................................... 23

❏ Assembling the FAX.................................................................................. 24

❏ Making Connections .................................................................................. 25

• Connecting the Telephone Line Cord and External Devices................. 25

• Connecting the Power Cord................................................................... 27

❏ Setting the Language and Country............................................................. 28

❏ Main Components of the FAX................................................................... 210

• Operation Panel ..................................................................................... 211

Special Function Buttons.................................................................... 211

❏ Installing the Toner Cartridge.................................................................... 212

❏ Loading Paper ............................................................................................ 215

❏ Testing the FAX......................................................................................... 216

Setting Up

21Setting UpChapter 2

Unpacking the FAX

Before unpacking your FAX, be sure to choose a suitable location for it ( p. 15).

Carefully remove all items from the box. You should have someone help you hold the box while you lift out the FAX and its protective packaging. Save the carton and packaging in case you need to transport the FAX in the future.

Make sure you have the following items:

MAIN UNIT

PAPER REST

POWER CORD

TELEPHONE LINE CORD

DOCUMENTATION

PAPER LOADING WARNING LABEL

DESTINATION LABELS

FX-3 TONER CARTRIDGE

MULTI-PURPOSE

TRAY COVER

SUPPORT TRAYS

DOCUMENT

SUPPORT

• The actual items may differ in shape and quantity from the one shown above.

• Please note that the items included with your FAX may vary depending on the country of purchase.

22 Setting Up Chapter 2

If any items are damaged or missing, notify your local authorised Canon dealer or the Canon help line immediately.

• Important! Save your sales receipt for proof of purchase in case your unit requires warranty service.

• If you have purchased the optional handset, see Appendix C for the items included.

Removing Shipping Materials

Follow this procedure to remove the shipping materials. Keep them in case you need to transport the unit in the future.

Remove all shipping tapes from the FAX.

Use both hands to gently open the operation panel (it only opens partially). Then remove the protective sheet from the ADF. Close the operation panel by pressing it down from the centre until it locks into place.

Setting Up

The actual shipping materials may differ in shape, quantity, and position from the ones shown above.

23Setting UpChapter 2

Assembling the FAX

Follow this procedure to assemble your FAX:

Attach the paper loading warning label to the left of the multi-purpose tray.

Insert the tabs on the paper rest into the slots on the unit.

Slide the multipurpose tray cover over the paper rest.

Insert the ends of the document support into the slots on the unit.

For details on attaching the optional handset to your FAX, see Appendix C.

24 Setting Up Chapter 2

Insert the tabs on one of the support trays into the corresponding slots above the facedown delivery slot.

Insert the tabs on the other support tray into the corresponding slots above the ADF.

Making Connections

Connecting the Telephone Line Cord and External Devices

Your FAX has three jacks on the side for connection of the following:

• Telephone line cord

• Optional handset or telephone

• Additional telephone, answering machine, or data modem

If you only have one telephone line and plan to use your FAX for receiving both faxes and voice calls, you will need to connect the optional handset, a telephone, or an answering machine to your unit.

Be sure to connect any external device before using your FAX.

Follow this procedure to connect the telephone line cord and external device(s):

Setting Up

Connect the supplied telephone line cord to the jack, then the other end to the telephone line jack on your wall.

Connect the optional handset or telephone cord to the jack.

Connect the additional telephone, answering machine, or data modem cord to the jack.

25Setting UpChapter 2

• Canon cannot guarantee that all answering machines will be compatible with your unit, due to varying specifications.

• If you have connected an external device to your FAX, be sure to set the correct receive mode ( Chapter 8).

• To connect an additional telephone as well as an answering machine, connect the additional telephone to the answering machine, and then the answering machine to your FAX.

• If you connect a data modem to your FAX and you use it extensively, or others access your PC frequently through the data modem, you may want a dedicated telephone line for your data modem.

26 Setting Up Chapter 2

Connecting the Power Cord

Before connecting the power cord, see Power Supply, p. 16.

Follow this procedure to connect the power cord:

Connect the supplied power cord to the power cord connect or. Then connect the other end into a properly grounded 200-240 V AC three-prong outlet.*

The FAX has no power switch, so its power is on as long as it is plugged in. Once connected, though, the unit still needs time to warm up before you can use it. Wait until the LCD no longer displays

• The FAX is equipped with a threeprong, groundingtype plug provided with a third (grounding) pin. This plug will only fit into a groundingtype outlet. This is a safety feature. If you are unable to insert the plug into your outlet, contact an electrician to replace the outlet. Do not defeat the safety purpose of the groundingtype plug by breaking off the third prong or using a 3to2 adaptor.*

• Do not plug the FAX into the same circuit as an appliance such as an air conditioner, electric typewriter, television, or copier. Such devices generate electrical noise that can interfere with your FAX’s ability to send and receive faxes.

PLEASE WAIT

Setting Up

When you connect the power cord to an AC outlet for the first time, DISPLAY LANGUAGE will appear in the LCD display after PLEASE WAIT. In this case, set the language for the LCD display and the country** ( p. 28).

* The shape of the plug and outlet vary depending on the country of purchase.

** The country selection feature is available for certain countries only.

27Setting UpChapter 2

Setting the Language and Country*

When you connect the power cord to an AC outlet for the first time, you need to select the language for the LCD display. For some countries, you also need to select the country where you are using the FAX machine. The FAX machine automatically switches the selectable settings and the default settings in the menus to suit the selected country. Follow this procedure to set the language and country. After connecting the power cord, the display changes from

DISPLAY LANGUAGE.

PLEASE WAIT

DISPLAY LANGUAGE

1 Press OK.

2 Press ▼ or ▲ to select the preferred language

for the LCD display.

3 Press OK.

■ If

COUNTRY SELECT

DATA ENTRY OK

The FAX enters standby mode.

■ If

COUNTRY SELECT

does not appear after

in step 3:

appears after

step 3:

4 Press OK.

5 Press ▼ or ▲ to select the country where you

are using the FAX.

• If your country n ame does not appear, select OTHERS

Ex:

ENGLISH

Ex:

ENGLISH

Ex:

DATA ENTRY OK

Ex:

15:00 FaxOnly

DATA ENTRY OK

COUNTRY SELECT

Ex:

SWITZERLAND

* The country selection feature is available for certain countries only.

28 Setting Up Chapter 2

Press OK. The FAX enters standby mode.

DATA ENTRY OK

PUT IN CARTRIDGE

Ex:

15:00 FaxOnly

Once you have selected the language and country, these setting menus will not appear next time you connect the power cord.

• To check the settings made by the country selection, you can print the

LIST

• You can change the language or country setting using the

( p. 142).

SYSTEM SETTINGS

( p. 1410).

USER’S DATA

Setting Up

29Setting UpChapter 2

Main Components of the FAX

MULTI-PURPOSE TRAY COVER

SUPPORT TRAYS

PAPER REST

FACE-DOWN DELIVERY SLOT

DOCUMENT GUIDES

ADF (AUTOMATIC DOCUMENT FEEDER)

OPERATION PANEL

PAPER DELIVERY SELECTOR

FX-3 TONER CARTRIDGE COMPARTMENT

PAPER RELEASE LEVER

PAPER GUIDES

MULTI-PURPOSE TRAY

LATCH

FRONT COVER

FACE-UP DELIVERY SLOT

DOCUMENT SUPPORT

TRANSFER CHARGING ROLLER

(DO NOT TOUCH)

FIXING ASSEMBLY

FRONT COVER

210 Setting Up Chapter 2

Operation Panel

The language used for the Operation Panel varies depending on the country of purchase. The following illustration shows the Operation Panel in English.

• Directory Button

(p.616)

• Resolution Button

( pp. 72, 102)

01 02 03

05 06 07

Data

Delayed

Registration

Transmission

10 11

Polling Report Space

13 14 15

• OneTouch Speed Dialling Buttons

( pp. 62, 63, 615)

Special Function Buttons

•LCD

• C (Clear) Button

(p.34)

• , , , Buttons

( pp. 34, 37)

• OK Button

(p.36)

COK

Memory

Receive

Reference

Mode

Function

•Hook Button

( pp. 615, 76)

• Start/Copy Button

( pp. 102, 103)

• Stop Button

( pp. 37, 103)

• Coded Dial Button

( pp. 62, 67,614)

• Redial/Pause

Button ( pp. 79, 92)

• R Button (p.39)

GHI JKL MNO

PQRS

• Numeric Button

ABC

DEF

TUV WXYZ

(p.32)

Setting Up

• Data Registration Button ( p. 143)

• Delayed Transmission Button ( pp. 714,

716, 717)

• Polling Button

( pp. 910, 914)

•Report Button

( pp. 617, 113, 142)

Data

Delayed

Registration

Transmission

10 11

Polling Report Space

13 14 15

Memory Reference

•Memory Reference

Receive Mode

• Receive Mode Button

• Space Button

Function

•Function Button

Button ( pp. 94,

95, 96, 98)

( Chapter 8)

( pp. 33, 34)

(p.36)

211Setting UpChapter 2

Installing the Toner Cartridge

This section describes how to install the toner cartridge in the FAX for the very first time. If you are replacing a used toner cartridge, see p. 126.

Before installing the toner cartridge, be sure to read the following:

• Use only FX3 toner cartridges in your FAX.

• Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items.

• Do not store the toner cartridge in direct sunlight.

• Avoid locations subject to high temperature, high humidity, or rapid changes in temperature. Store the toner cartridge between 0°C and 35°C.

• Do not expose the toner cartridge to direct sunlight or bright light for longer than five minutes.

• Store the toner cartridge in its protective bag. Do not open the bag until you are ready to install the toner cartridge in the unit.

• Save the toner cartridge’s protective bag in case you need to repack and transport the toner cartridge at a later date.

• Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases such as from aerosol sprays.

• Do not remove the toner cartridge from the FAX unnecessarily.

• Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.

• Hold the toner cartridge as shown so that your hand is not touching the drum protective shutter.

• Never touch the drum protective shutter. When holding the toner cartridge, avoid touching the drum protective shutter with your hands.

• Do not stand the toner cartridge on end, and do not turn it upside down. If toner becomes caked in the toner cartridge, it may prove impossible to free it even by shaking the toner cartridge.

Do not place the toner cartridge in fire. Toner powder is flammable.

212 Setting Up Chapter 2

Follow this procedure to install the toner cartridge in the FAX:

1 Make sure the FAX is plugged in.

2 Lift the latch and open the front cover.

Do not open the front cover without lifting the latch since this may damage your unit.

3 Remove the new FX3 toner cartridge

from its protective bag.

• Save the protective bag in case you need to repack the toner cartridge at a later date.

4 Gently rock the toner cartridge from

side to side a few times to distribute the toner evenly inside it.

• Poor print quality may result if the toner is unequally distributed.

Setting Up

213Setting UpChapter 2

5 Place and support the toner cartridge on

a flat, clean surface, then gently pull on the plastic tab to remove the plastic seal.

• Use a firm, even pull to avoid breaking the seal.

6 Hold the toner cartridge by its handle

and insert it into the FAX as far as it will go, making sure that its tabs are aligned with the rails inside the unit.

• Always hold the toner cartridge by its handle.

7 Use both hands to close the front cover.

SIDE VIEW

TOP VIEW

PULL WITHIN THIS RANGE

214 Setting Up Chapter 2

Loading Paper

This section explains how to load plain paper in the multipurpose tray.

For complete details on paper requirements and selecting paper for your FAX, see Chapter 5.

Before loading paper, be sure to read the following:

The laser printing process uses high temperatures to fuse toner to the paper. Use paper that will not melt, vaporize, discolour, or emit dangerous fumes at temperatures near 170°C. For example, do not use vellum paper in a laser printer. Make sure any letterhead or coloured paper you use can withstand high temperatures.

• Your FAX supports regular copier paper, cotton bond paper, and typical letterhead paper. It does not require special paper. Use cutsheet paper only, not paper that comes on a roll.

• Be sure to load paper of the correct size, weight, and quantity recommended for your FAX ( Chapter 5).

• The multipurpose tray is factoryset for loading A4size paper, but you can change this setting to other paper sizes ( p. 56).

• You can choose whether paper is delivered through the faceup or facedown delivery slot ( p. 54). Choose according to the task you are performing.

• The facedown delivery slot can hold up to approximately 50 sheets of paper. To prevent paper jams, remove paper from this slot before the count reaches 50.

• Do not load paper while the FAX is printing.

• Do not leave paper stacked in the multipurpose tray for long periods of time since it may bend or curl and cause problems.

• Certain environmental conditions, such as extreme temperatures or humidity, can cause some paper to misfeed in the multipurpose tray. If you have trouble, feed one sheet at a time.

• Take care not to drop any foreign objects into the multipurpose tray.

• Avoid mixing new stock with paper already loaded in the multipurpose tray. Adding new stock without removing the paper already loaded will cause paper jams. If you must add new stock, remove the loaded paper and reload it together with the new stock.

Setting Up

215Setting UpChapter 2

Follow this procedure to load a stack (maximum 10 mm stack height) of A4size plain paper in the multipurpose tray:

1 Remove the multipurpose tray cover

from the FAX. Prepare a stack of paper by tapping it on a flat surface to even its edges.

2 Open the paper guides to the

approximate width of the stack.

3 Insert the stack into the multipurpose

tray ~ (print side facing you and top edge first), then adjust the paper guides to the width of the paper Ä.

• Make sure there are no gaps between the paper guides and the paper stack.

4 Replace the multipurpose tray cover.

• Be sure to replace this cover to prevent dust accumulating inside the unit.

5 Adjust the paper delivery selector if necessary ( p. 54).

Your FAX is now ready to print.

Testing the FAX

Once you have assembled the FAX, installed the toner cartridge, and loaded paper, you can make sure the FAX is printing properly by making several copies of a document ( p. 102). If you have problems in printing, see Chapter 13.

216 Setting Up Chapter 2

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