Canon L220, H12251 User Manual

Canon

FAX-L220/L295

User’s Guide

IMPORTANT!

• If you have purchased the FAXL295 model, be sure to read
Appendix B before reading the rest of this guide.

This equipment conforms with the essential requirements of EC
Directive 1999/5/EC.
We declare that this product conforms with the EMC requirements
of EC Directive 1999/5/EC at nominal mains input 230V, 50Hz
although the rated input of the product is 200240V, 50/60Hz.
If you move to another EU country and are experiencing trouble
please call the Canon Help Desk.
(For Europe Only)

Model Name

• H12251 (FAXL220)

• H12250 (FAXL295)

Copyright

Copyright © 2003 by Canon, Inc. All rights reserved. No part of this publication may
be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into
any language or computer language in any form or by any means, electronic,
mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior
written permission of Canon, Inc.

Trademarks

Canon is a registered trademark, and UHQ is a trademark of Canon Inc.

All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.

As an ENERGY STAR® Partner, Canon has determined that
the FAXL295/L220 meets the ENERGY STAR
for energy efficiency.

ii Preface

®

guidelines

Super G3 is a phrase used to describe the new generation of
fax units that use ITUT V.34 standard 33.6 Kbps* modems.
Super G3 High Speed Fax units allow transmission time of
approximately three seconds* per page which results in
reduced telephone line charges.

* Approximately three seconds per page document transmission time based on Canon FAX

Standard Chart No. 1 (Standard Mode) at 33.6 Kbps modem speed. The Public Switched
Telephone Network (PSTN) currently supports 28.8 Kbps modem speeds or lower, depending
on telephone line conditions.

Laser Safety Information

Laser radiation could be hazardous to the human body. For this reason, laser radiation
emitted inside this unit is hermetically sealed within the protective housing and
external cover. No radiation can leak from the machine in the normal operation of the
product by the user.

This fax is classified as a Class 1 Laser Product under IEC 608251: 1993, EN
608251: 1994.

■ 200240 V model

The label shown below is attached to the laser scan unit on the fax.

This fax has been classified under IEC 608251: 1993, EN608251: 1994 and
conforms to the following classes:
CLASS 1 LASER PRODUCT
LASER KLASSE 1
APPAREIL A RAYONNEMENT LASER DE CLASSE 1
APPARECCHIO LASER DI CLASSE 1
PRODUCTO LASER DE CLASE 1
APARELHO A LASER DE CLASSE 1

Performance of procedures other than those specified in this guide may result in
hazardous radiation exposure.

iiiPreface

Contents

Chapter 1: Introduction

Chapter 2: Setting Up

Chapter 3: Registering Information

Chapter 4: Document Handling

Type Conventions Used in This Guide............................................................. 12

Customer Support ............................................................................................. 13

Important Safety Instructions............................................................................ 14

Unpacking the FAX .......................................................................................... 22

Removing Shipping Materials..................................................................... 23

Assembling the FAX ........................................................................................ 24

Making Connections......................................................................................... 25

Connecting the Telephone Line Cord and External Devices...................... 25

Connecting the Power Cord ........................................................................ 27

Setting the Language and Country.................................................................... 28

Main Components of the FAX.......................................................................... 210

Operation Panel........................................................................................... 211

Special Function Buttons....................................................................... 211

Installing the Toner Cartridge........................................................................... 212

Loading Paper................................................................................................... 215

Testing the FAX................................................................................................ 216

Guidelines for Entering Numbers, Letters, and Symbols ................................. 32

Correcting a Mistake................................................................................... 34

Registering Sender Information........................................................................ 35

What is Sender Information? ...................................................................... 35

Entering the Date and Time ........................................................................ 36

Registering Your FAX Number and Name................................................. 36

Setting the Telephone Line Type...................................................................... 38

Dialling Through a Switchboard....................................................................... 39

Registering the R Button............................................................................. 39

Setting the Summer Time ................................................................................. 311

Document Requirements................................................................................... 42

Scanned Area of a Document...................................................................... 42

Loading Documents.......................................................................................... 43

Adding Pages to the Document in the ADF................................................ 44

iv Preface

Chapter 5: Paper Handling

Paper Requirements .......................................................................................... 52

Printable Area.............................................................................................. 53

Selecting Paper for Your FAX.......................................................................... 53

Loading Paper ................................................................................................... 53

Selecting FaceUp or FaceDown Paper Delivery............................................ 54

Changing the Paper Size Setting....................................................................... 56

Adjusting the Toner Saver Setting.................................................................... 58

Chapter 6: Speed Dialling

What is Speed Dialling?.................................................................................... 62

Speed Dialling Methods .............................................................................. 62

Registering OneTouch Speed Dialling ............................................................ 63

Registering Coded Speed Dialling.................................................................... 67

Registering Group Dialling............................................................................... 611

Using Speed Dialling ........................................................................................ 614

Sending a Document With Speed Dialling.................................................. 614

Making a Telephone Call With Speed Dialling .......................................... 615

Dialling with the Directory ............................................................................... 616

Printing Speed Dialling Lists ............................................................................ 617

Chapter 7: Sending Faxes

Preparing to Send a Fax .................................................................................... 72

Documents You Can Fax ............................................................................ 72

Setting the Scanning Resolution.................................................................. 72

Setting the Scanning Contrast ..................................................................... 73

Dialling Methods......................................................................................... 74

Sending Methods............................................................................................... 75

Memory Sending ......................................................................................... 75

Manual Sending Via the Handset................................................................ 76

Cancelling Sending ........................................................................................... 78

Redialling When the Line is Busy .................................................................... 79

Manual Redialling ....................................................................................... 79

Cancelling Manual Redialling............................................................... 79

Automatic Redialling .................................................................................. 79

What is Automatic Redialling?.............................................................. 79

Cancelling Automatic Redialling .......................................................... 79

Setting the Options for Automatic Redialling ....................................... 710

Sending the Same Document to Several Fax Numbers

(Sequential Broadcasting) .............................................................................. 712

Delayed Sending ............................................................................................... 714

Scanning a Document into Memory for Delayed Sending.......................... 714

Printing a Document Set for Delayed Sending ........................................... 716

Deleting a Document Set for Delayed Sending........................................... 717

vPreface

Chapter 8: Receiving Faxes

Receiving Methods ........................................................................................... 82

Receiving Faxes Automatically: FAX ONLY MODE ............................... 82

Setting FAX ONLY MODE.................................................................. 82

Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode 84

Setting Fax/Tel Mode............................................................................ 84

Setting the Options for Fax/Tel Mode................................................... 85

Receiving Faxes Manually: MANUAL MODE ......................................... 87

Setting MANUAL MODE .................................................................... 87

Receiving a Fax Manually..................................................................... 87

Receiving With an Answering Machine: ANS.MACHINE MODE........... 89

Setting ANS.MACHINE MODE .......................................................... 89

Using the FAX With an Answering Machine ....................................... 89

Receiving While Performing Other Tasks........................................................ 810

Receiving Faxes in Memory When a Problem Occurs..................................... 810

Cancelling Receiving........................................................................................ 811

Chapter 9: Special Features

Special Dialling................................................................................................. 92

Entering Pauses in a Fax/Telephone Number............................................. 92

Switching Temporarily to Tone Dialling.................................................... 93

Dialling Through a Switchboard................................................................. 93

Documents Stored in Memory.......................................................................... 94

Printing a List of Documents Stored in Memory ........................................ 94

Printing a Document Stored in Memory..................................................... 95

Sending a Document Stored in Memory..................................................... 96

Deleting a Document Stored in Memory .................................................... 98

Polling............................................................................................................... 99

What is Polling? .......................................................................................... 99

Polling Receiving........................................................................................ 99

Polling Another Fax Machine ............................................................... 99

Cancelling Polling Receiving................................................................ 911

Polling Sending ........................................................................................... 911

Setting Up the Polling Box.................................................................... 911

Scanning a Document into the Polling Box .......................................... 914

Changing or Deleting the Polling Box Settings .................................... 914

Restricting Use of Your FAX ........................................................................... 916

Enabling Restriction of Your FAX ............................................................. 916

Cancelling Restriction of Your FAX .......................................................... 917

Restricting Reception........................................................................................ 919

vi Preface

Chapter 10: Copying

Documents You Can Copy ............................................................................... 102

Making Copies .................................................................................................. 102

Making a Quick Single Copy............................................................................ 103

Chapter 11: Reports and Lists

Summary of Reports and Lists.......................................................................... 112

ACTIVITY REPORT ....................................................................................... 113

TX (Transmission) REPORT............................................................................ 114

MULTI TX/RX (Transaction) REPORT .................................................... 115

RX (Reception) REPORT................................................................................. 115

Chapter 12: Maintenance

Periodic Cleaning.............................................................................................. 122

Cleaning the FAX’s Exterior....................................................................... 122

Cleaning the FAX’s Interior........................................................................ 123

Cleaning the Scanner Components.............................................................. 124

Replacing the Toner Cartridge.......................................................................... 126

Chapter 13: Troubleshooting

Clearing Jams.................................................................................................... 132

Jams in the ADF .......................................................................................... 132

Paper Jams................................................................................................... 133

Jams in the Paper Delivery Slots ........................................................... 133

Jams Inside the Unit............................................................................... 133

LCD Messages .................................................................................................. 138

Paper Feeding Problems.................................................................................... 1313

Faxing Problems ............................................................................................... 1313

Sending Problems........................................................................................ 1313

Receiving Problems..................................................................................... 1315

Copying Problems............................................................................................. 1317

Telephone Problems.......................................................................................... 1318

Printing Problems.............................................................................................. 1318

General Problems.............................................................................................. 1320

If You Cannot Solve a Problem........................................................................ 1321

If a Power Cut Occurs....................................................................................... 1322

viiPreface

Chapter 14: Summary of Settings

Understanding the Menu System...................................................................... 142

Printing a List to Check the Current Settings.............................................. 142

Accessing the Menus................................................................................... 143

USER SETTINGS Menu.................................................................................. 144

REPORT SETTINGS Menu............................................................................. 145

TX (Transmission) SETTINGS Menu.............................................................. 146

RX (Reception) SETTINGS Menu................................................................... 147

PRINTER SETTINGS Menu............................................................................ 148

POLLING BOX Menu...................................................................................... 149

SYSTEM SETTINGS Menu ............................................................................ 1410

Appendix A: Specifications

General Specifications ...................................................................................... A2

Facsimile........................................................................................................... A2

Copier................................................................................................................ A3

Telephone.......................................................................................................... A3

Printer................................................................................................................ A3

Appendix B: FAXL295 Instructions

Introduction....................................................................................................... B2

Differences Between the FAXL295 and FAXL220....................................... B2

Using Your Documentation.............................................................................. B2

Unpacking the FAXL295 ................................................................................ B2

Connecting the FAXL295 to Your PC............................................................ B3

Print Media Requirements ................................................................................ B4

Printable Area.............................................................................................. B4

Selecting Print Media........................................................................................ B5

Loading Envelopes ........................................................................................... B5

Loading Transparencies.................................................................................... B7

Appendix C: Options

Optional Handset .............................................................................................. C2

Package Contents ........................................................................................ C2

Attaching the Handset to Your FAX........................................................... C3

Maintaining Your Handset.......................................................................... C4

Index ....................................................................................................................................... I1

viii Preface

Chapter 1

Introduction

❏ Type Conventions Used in This Guide ...................................................... 12

❏ Customer Support ...................................................................................... 13

❏ Important Safety Instructions..................................................................... 14

Introduction

11IntroductionChapter 1

Type Conventions Used in This Guide

Please read the list below of symbols, terms, and abbreviations used in this guide.

Cautions tell you how to avoid actions that could injure you or damage your FAX. In
order to use your unit safely, always observe these cautions.

Notes provide advice on using your FAX more effectively, describe operating restrictions,
and tell you how to avoid minor difficulties. Reading these is recommended to make the
most of your unit and its functions.

( p. nnn) A number preceded by an arrow and enclosed in parenthesis references

default A setting that remains in effect unless you change it.

document or fax The original sheet(s) of paper you send or receive with your FAX.

menu A list of settings from which you select an item to set up or change. A

TX/RX NO. Transaction number. When you send or receive a document, your FAX

TX Denotes Sending.

RX Denotes Receiving.

Ex: Example of a message or setting displayed in the LCD.

ADF Automatic Document Feeder. The device on your FAX that

LCD Liquid Crystal Display. The display on the operation panel that

ECM Error Correction Mode. The ability of your FAX to reduce system and

G3 Group 3. A system that uses encoding schemes to transmit image data

ITUTS International Telecommunications UnionTelecommunications Sector.

a page number (p.) or page numbers (pp.) that contain more
information on the topic of the previous sentence.

menu has a title which appears in the LCD.

automatically assigns the document a unique transaction number. A
transaction number is a fourdigit number that will help you keep track
of documents you send and receive.

automatically feeds a document into the unit for faxing and copying.

displays messages and settings.

line errors when sending to or receiving from a fax machine with ECM
capability.

while reducing the amount of data that needs to be transmitted, thus
reducing transmission time.

A committee created to set international standards for
telecommunications.

12 Introduction Chapter 1

In addition, this guide uses distinctive typefaces to identify buttons and information
in the LCD:

• The buttons you press appear in this typeface: Stop.

• Information in the LCD appears in this typeface:

USER SETTINGS

.

Customer Support

Your FAX is designed with the latest technology to provide troublefree operation. If
you encounter a problem with the unit’s operation, try to solve it by using the
information in Chapter 13. If you cannot solve the problem or if you think your FAX
needs servicing, contact your local authorised Canon dealer or the Canon help line.

Introduction

13IntroductionChapter 1

Important Safety Instructions

Read these safety instructions thoroughly before using your FAX.

Except as specifically described in this guide, do not attempt to service the FAX
yourself. Never attempt to disassemble the unit: opening and removing its interior
covers will expose you to dangerous voltages and other risks. For all service, contact
your local authorised Canon dealer or the Canon help line.

■ Handling and Maintenance

• Follow all warnings and instructions marked on the FAX.

• Do not subject the FAX to strong physical shocks or vibrations.

• Always unplug the FAX before moving or cleaning it.

• To avoid paper jams, never unplug the power cord, open the front cover, or add

or remove paper in the multipurpose tray while printing.

• When transporting the FAX, be sure to remove the toner cartridge from the unit.

Place the toner cartridge in its original protective bag or wrap it in a thick cloth
to prevent exposure to light.

• Always lift the FAX as shown below. Never lift it by any of its attachments.

• Do not insert any objects into the slots or openings on the FAX since they may

touch dangerous voltage points or short out parts. This could result in fire or
electric shock.

• Do not allow small objects (such as pins, paper clips, or staples) to fall into the

FAX. If something does fall into it, unplug the unit immediately and contact your
local authorised Canon dealer or the Canon help line.

• To avoid spillage in or around the unit, do not eat or drink near it. If you spill

liquid or if any substance falls into it, unplug the unit immediately and contact
your local authorised Canon dealer or the Canon help line.

• Keep the FAX clean. Dust accumulation can prevent the unit from operating

properly.

14 Introduction Chapter 1

• Unplug the FAX from the wall outlet and contact your local authorised Canon
dealer or the Canon help line in any of the following cases:
– When the power cord or plug is damaged or frayed.
– If liquid has spilled into the unit.
– If the unit has been exposed to rain or water.
– If the unit does not operate normally when you have followed the instructions

in this guide. Adjust only those controls that are covered by the instructions in
this guide. Improper adjustment of other controls may result in damage and
may require extensive work by a qualified technician to restore the product to

normal operation.
– If the unit has been dropped or the cabinet has been damaged.
– If the unit exhibits a distinct change in performance, indicating a need for

servicing.

■ Location

• Place the FAX on a flat, stable, vibrationfree surface that is strong enough to
support its weight (approx. 10 kg).

• Place the FAX in a cool, dry, clean, well ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not affected by extreme temperature changes, and

always stays between 10°C and 32.5°C.

– Make sure the area’s relative humidity is always between 20% and 80%.

• Keep the FAX away from direct sunlight as this can damage it. If you have to
place it near a window, install heavy curtains or blinds.

• Do not use the FAX near water. Make sure that no wet or humid objects come
into contact with the unit.

• Do not use or store the FAX outdoors.

• Do not install the FAX near devices that contain magnets or generate magnetic
fields, such as speakers.

• If possible, place the FAX near an existing telephone line outlet for easy
connection of the telephone line cord, and to avoid the expense of installing a
new outlet.

• Place the FAX near a standard 200240 V AC (5060 Hz) power outlet.

• To ensure reliable operation of the FAX and to protect it from overheating
(which can cause it to operate abnormally and create a fire risk), do not block the
exhaust vent. Never block or cover any openings on the unit by placing it on a
bed, sofa, rug, or other similar surface. Do not place the unit in a cupboard or
builtin installation, or near a radiator or other heat source unless proper
ventilation is provided. Leave approximately 10 cm space around all sides of the
unit. For the dimensions of the FAX, see p. A2.

Introduction

15IntroductionChapter 1

• Do not stack boxes or furniture around the power outlet. Keep the area free so
you can reach the outlet quickly. If you notice anything unusual (smoke, strange
odours, noises) around the FAX, unplug the unit immediately. Contact your local
authorised Canon dealer or the Canon help line.

• Do not allow anything to rest on the power cord, and do not place the unit where
the cord will be walked on. Make sure the cord is not knotted or kinked.

■ Power Supply

• During electrical storms, disconnect the power cord from the power outlet.
(Please note that any documents stored in the FAX’s memory will be deleted
when you unplug the unit.)

• Whenever you unplug the FAX, wait at least five seconds before you plug it in
again.

• Do not plug the FAX into an uninterruptible power supply (UPS).

This product emits low level magnetic flux.
If you use a cardiac pacemaker and feel abnormalities, please move away from this
product and consult your doctor.

16 Introduction Chapter 1

Chapter 2

Setting Up

❏ Unpacking the FAX ................................................................................... 22

• Removing Shipping Materials ............................................................... 23

❏ Assembling the FAX.................................................................................. 24

❏ Making Connections .................................................................................. 25

• Connecting the Telephone Line Cord and External Devices................. 25

• Connecting the Power Cord................................................................... 27

❏ Setting the Language and Country............................................................. 28

❏ Main Components of the FAX................................................................... 210

• Operation Panel ..................................................................................... 211

Special Function Buttons.................................................................... 211

❏ Installing the Toner Cartridge.................................................................... 212

❏ Loading Paper ............................................................................................ 215

❏ Testing the FAX......................................................................................... 216

Setting Up

21Setting UpChapter 2

Unpacking the FAX

Before unpacking your FAX, be sure to choose a suitable location for it ( p. 15).

Carefully remove all items from the box. You should have someone help you hold the
box while you lift out the FAX and its protective packaging. Save the carton and
packaging in case you need to transport the FAX in the future.

Make sure you have the following items:

MAIN UNIT

PAPER REST

POWER CORD

TELEPHONE LINE CORD

DOCUMENTATION

PAPER LOADING WARNING LABEL

DESTINATION LABELS

FX-3 TONER
CARTRIDGE

MULTI-PURPOSE

TRAY COVER

SUPPORT TRAYS

DOCUMENT

SUPPORT

• The actual items may differ in shape and quantity from the one shown above.

• Please note that the items included with your FAX may vary depending on the country
of purchase.

22 Setting Up Chapter 2

If any items are damaged or missing, notify your local authorised Canon dealer or the
Canon help line immediately.

• Important! Save your sales receipt for proof of purchase in case your unit requires
warranty service.

• If you have purchased the optional handset, see Appendix C for the items included.

Removing Shipping Materials

Follow this procedure to remove the shipping materials. Keep them in case you need
to transport the unit in the future.

1

Remove all shipping
tapes from the FAX.

2

Use both hands to
gently open the
operation panel (it
only opens partially).
Then remove the
protective sheet from
the ADF.
Close the operation
panel by pressing it
down from the centre
until it locks into
place.

Setting Up

The actual shipping materials may differ in shape, quantity, and position from the ones
shown above.

23Setting UpChapter 2

Assembling the FAX

Follow this procedure to assemble your FAX:

1

Attach the paper
loading warning
label to the left of the
multi-purpose tray.

2

Insert the tabs on the
paper rest into the
slots on the unit.

3

Slide the multi­purpose tray cover
over the paper rest.

5

4

Insert the ends of the
document support
into the slots on the
unit.

For details on attaching the optional handset to your FAX, see Appendix C.

24 Setting Up Chapter 2

Insert the tabs on one
of the support trays
into the corresponding
slots above the face­down delivery slot.

6

Insert the tabs on the
other support tray into
the corresponding
slots above the ADF.

Making Connections

Connecting the Telephone Line Cord and External Devices

Your FAX has three jacks on the side for connection of the following:

• Telephone line cord

• Optional handset or telephone

• Additional telephone, answering machine, or data modem

If you only have one telephone line and plan to use your FAX for receiving both faxes
and voice calls, you will need to connect the optional handset, a telephone, or an
answering machine to your unit.

Be sure to connect any external device before using your FAX.

Follow this procedure to connect the telephone line cord and external device(s):

Setting Up

1

Connect the supplied
telephone line cord to
the jack, then the
other end to the
telephone line jack on
your wall.

2

Connect the optional
handset or telephone
cord to the jack.

3

Connect the additional
telephone, answering
machine, or data modem
cord to the jack.

25Setting UpChapter 2

• Canon cannot guarantee that all answering machines will be compatible with your
unit, due to varying specifications.

• If you have connected an external device to your FAX, be sure to set the correct
receive mode ( Chapter 8).

• To connect an additional telephone as well as an answering machine, connect the
additional telephone to the answering machine, and then the answering machine to
your FAX.

• If you connect a data modem to your FAX and you use it extensively, or others access
your PC frequently through the data modem, you may want a dedicated telephone line
for your data modem.

26 Setting Up Chapter 2

Connecting the Power Cord

Before connecting the power cord, see Power Supply, p. 16.

Follow this procedure to connect the power cord:

Connect the supplied power cord
to the power cord connect or. Then
connect the other end into a
properly grounded 200-240 V AC
three-prong outlet.*

The FAX has no power switch, so its power is on as long as it is plugged in. Once
connected, though, the unit still needs time to warm up before you can use it. Wait
until the LCD no longer displays

• The FAX is equipped with a threeprong, groundingtype plug provided with a third
(grounding) pin. This plug will only fit into a groundingtype outlet. This is a safety
feature. If you are unable to insert the plug into your outlet, contact an electrician to
replace the outlet. Do not defeat the safety purpose of the groundingtype plug by
breaking off the third prong or using a 3to2 adaptor.*

• Do not plug the FAX into the same circuit as an appliance such as an air conditioner,
electric typewriter, television, or copier. Such devices generate electrical noise that
can interfere with your FAX’s ability to send and receive faxes.

PLEASE WAIT

Setting Up

.

When you connect the power cord to an AC outlet for the first time, DISPLAY
LANGUAGE will appear in the LCD display after PLEASE WAIT. In this case, set
the language for the LCD display and the country** ( p. 28).

* The shape of the plug and outlet vary depending on the country of purchase.

** The country selection feature is available for certain countries only.

27Setting UpChapter 2

Setting the Language and Country*

When you connect the power cord to an AC outlet for the first time, you need to select
the language for the LCD display. For some countries, you also need to select the
country where you are using the FAX machine. The FAX machine automatically
switches the selectable settings and the default settings in the menus to suit the
selected country.
Follow this procedure to set the language and country.
After connecting the power cord, the display changes from

DISPLAY LANGUAGE.

PLEASE WAIT

PLEASE WAIT

DISPLAY LANGUAGE

to

1 Press OK.

2 Press ▼ or ▲ to select the preferred language

for the LCD display.

3 Press OK.

■ If

COUNTRY SELECT

DATA ENTRY OK

The FAX enters standby mode.

■ If

COUNTRY SELECT

does not appear after

in step 3:

appears after

step 3:

4 Press OK.

5 Press ▼ or ▲ to select the country where you

are using the FAX.

• If your country n ame does not appear, select
OTHERS

.

Ex:

ENGLISH

Ex:

ENGLISH

Ex:

DATA ENTRY OK

Ex:

15:00 FaxOnly

DATA ENTRY OK

COUNTRY SELECT

Ex:

Ex:

SWITZERLAND

in

UK

* The country selection feature is available for certain countries only.

28 Setting Up Chapter 2

6

Press OK.
The FAX enters standby mode.

DATA ENTRY OK

PUT IN CARTRIDGE

Ex:

15:00 FaxOnly

Once you have selected the language and country, these setting menus will not appear
next time you connect the power cord.

• To check the settings made by the country selection, you can print the

LIST

• You can change the language or country setting using the

( p. 142).

SYSTEM SETTINGS

( p. 1410).

USER’S DATA

menu

Setting Up

29Setting UpChapter 2

Main Components of the FAX

MULTI-PURPOSE TRAY COVER

SUPPORT TRAYS

PAPER REST

FACE-DOWN DELIVERY
SLOT

DOCUMENT GUIDES

ADF (AUTOMATIC
DOCUMENT FEEDER)

OPERATION PANEL

PAPER DELIVERY
SELECTOR

FX-3 TONER CARTRIDGE
COMPARTMENT

PAPER RELEASE
LEVER

PAPER GUIDES

MULTI-PURPOSE TRAY

LATCH

FRONT COVER

FACE-UP DELIVERY SLOT

DOCUMENT SUPPORT

TRANSFER CHARGING
ROLLER

(DO NOT TOUCH)

FIXING ASSEMBLY

FRONT COVER

210 Setting Up Chapter 2

Operation Panel

The language used for the Operation Panel varies depending on the country of
purchase. The following illustration shows the Operation Panel in English.

• Directory Button

(p.616)

• Resolution Button

( pp. 72, 102)

01 02 03

05 06 07

Data

Delayed

Registration

Transmission

09

10 11

Polling Report Space

13 14 15

• OneTouch Speed Dialling
Buttons

( pp. 62, 63, 615)

Special Function Buttons

•LCD

• C (Clear) Button

(p.34)

• , , , Buttons

( pp. 34, 37)

• OK Button

(p.36)

COK

04

08

Memory

Receive

Reference

Mode

12

Function

•Hook Button

( pp. 615, 76)

• Start/Copy Button

( pp. 102, 103)

• Stop Button

( pp. 37, 103)

• Coded Dial Button

( pp. 62, 67,614)

• Redial/Pause

P

Button ( pp. 79, 92)

• R Button (p.39)

PR

1

45

GHI JKL MNO

7

PQRS

T

• Numeric Button

3

2

ABC

DEF

6

9

8

TUV WXYZ

#

0

(p.32)

Setting Up

• Data Registration
Button ( p. 143)

• Delayed Transmission
Button ( pp. 714,

716, 717)

• Polling Button

( pp. 910, 914)

•Report Button

( pp. 617, 113, 142)

Data

Delayed

Registration

Transmission

09

10 11

Polling Report Space

13 14 15

Memory
Reference

•Memory Reference

Receive
Mode

• Receive Mode Button

12

• Space Button

Function

•Function Button

Button ( pp. 94,

95, 96, 98)

( Chapter 8)

( pp. 33, 34)

(p.36)

211Setting UpChapter 2

Installing the Toner Cartridge

This section describes how to install the toner cartridge in the FAX for the very first
time. If you are replacing a used toner cartridge, see p. 126.

Before installing the toner cartridge, be sure to read the following:

• Use only FX3 toner cartridges in your FAX.

• Keep the toner cartridge away from computer screens, disk drives, and floppy
disks. The magnet inside the toner cartridge may harm these items.

• Do not store the toner cartridge in direct sunlight.

• Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature. Store the toner cartridge between 0°C and 35°C.

• Do not expose the toner cartridge to direct sunlight or bright light for longer than
five minutes.

• Store the toner cartridge in its protective bag. Do not open the bag until you are
ready to install the toner cartridge in the unit.

• Save the toner cartridge’s protective bag in case you need to repack and transport
the toner cartridge at a later date.

• Do not store the toner cartridge in a salty atmosphere or where there are corrosive
gases such as from aerosol sprays.

• Do not remove the toner cartridge from the FAX unnecessarily.

• Do not open the drum protective shutter on the toner
cartridge. Print quality may deteriorate if the drum
surface is exposed to light or is damaged.

• Hold the toner cartridge as shown so that your hand is not
touching the drum protective shutter.

• Never touch the drum protective shutter. When holding
the toner cartridge, avoid touching the drum protective
shutter with your hands.

• Do not stand the toner cartridge on end, and do not turn it
upside down. If toner becomes caked in the toner
cartridge, it may prove impossible to free it even by
shaking the toner cartridge.

Do not place the toner cartridge in fire. Toner powder is flammable.

212 Setting Up Chapter 2

Follow this procedure to install the toner cartridge in the FAX:

1 Make sure the FAX is plugged in.

2 Lift the latch and open the front cover.

Do not open the front cover without
lifting the latch since this may
damage your unit.

3 Remove the new FX3 toner cartridge

from its protective bag.

• Save the protective bag in case you
need to repack the toner cartridge
at a later date.

4 Gently rock the toner cartridge from

side to side a few times to distribute the
toner evenly inside it.

• Poor print quality may result if the
toner is unequally distributed.

Setting Up

213Setting UpChapter 2

5 Place and support the toner cartridge on

a flat, clean surface, then gently pull on
the plastic tab to remove the plastic
seal.

• Use a firm, even pull to avoid
breaking the seal.

6 Hold the toner cartridge by its handle

and insert it into the FAX as far as it
will go, making sure that its tabs are
aligned with the rails inside the unit.

• Always hold the toner cartridge by
its handle.

7 Use both hands to close the front cover.

SIDE VIEW

TOP VIEW

PULL WITHIN
THIS RANGE

PULL WITHIN
THIS RANGE

214 Setting Up Chapter 2

Loading Paper

This section explains how to load plain paper in the multipurpose tray.

For complete details on paper requirements and selecting paper for your FAX, see
Chapter 5.

Before loading paper, be sure to read the following:

The laser printing process uses high temperatures to fuse toner to the paper. Use
paper that will not melt, vaporize, discolour, or emit dangerous fumes at
temperatures near 170°C. For example, do not use vellum paper in a laser printer.
Make sure any letterhead or coloured paper you use can withstand high
temperatures.

• Your FAX supports regular copier paper, cotton bond paper, and typical
letterhead paper. It does not require special paper. Use cutsheet paper only, not
paper that comes on a roll.

• Be sure to load paper of the correct size, weight, and quantity recommended for
your FAX ( Chapter 5).

• The multipurpose tray is factoryset for loading A4size paper, but you can
change this setting to other paper sizes ( p. 56).

• You can choose whether paper is delivered through the faceup or facedown
delivery slot ( p. 54). Choose according to the task you are performing.

• The facedown delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before the count reaches 50.

• Do not load paper while the FAX is printing.

• Do not leave paper stacked in the multipurpose tray for long periods of time
since it may bend or curl and cause problems.

• Certain environmental conditions, such as extreme temperatures or humidity,
can cause some paper to misfeed in the multipurpose tray. If you have trouble,
feed one sheet at a time.

• Take care not to drop any foreign objects into the multipurpose tray.

• Avoid mixing new stock with paper
already loaded in the multipurpose tray.
Adding new stock without removing the
paper already loaded will cause paper
jams. If you must add new stock, remove
the loaded paper and reload it together
with the new stock.

Setting Up

215Setting UpChapter 2

Follow this procedure to load a stack (maximum 10 mm stack height) of A4size plain
paper in the multipurpose tray:

1 Remove the multipurpose tray cover

from the FAX. Prepare a stack of paper
by tapping it on a flat surface to even its
edges.

2 Open the paper guides to the

approximate width of the stack.

3 Insert the stack into the multipurpose

tray ~ (print side facing you and top
edge first), then adjust the paper guides
to the width of the paper Ä.

• Make sure there are no gaps
between the paper guides and the
paper stack.

2

1

2

4 Replace the multipurpose tray cover.

• Be sure to replace this cover to prevent dust accumulating inside the unit.

5 Adjust the paper delivery selector if necessary ( p. 54).

Your FAX is now ready to print.

Testing the FAX

Once you have assembled the FAX, installed the toner cartridge, and loaded paper,
you can make sure the FAX is printing properly by making several copies of a
document ( p. 102). If you have problems in printing, see Chapter 13.

216 Setting Up Chapter 2

Chapter 3

Registering Information

❏ Guidelines for Entering Numbers, Letters, and Symbols .......................... 32

• Correcting a Mistake.............................................................................. 34

❏ Registering Sender Information ................................................................. 35

• What is Sender Information? ................................................................. 35

• Entering the Date and Time ................................................................... 36

• Registering Your FAX Number and Name ........................................... 36

❏ Setting the Telephone Line Type............................................................... 38

❏ Dialling Through a Switchboard................................................................ 39

• Registering the R Button ....................................................................... 39

❏ Setting the Summer Time .......................................................................... 311

Registering

Information

31Registering InformationChapter 3

Guidelines for Entering Numbers, Letters, and Symbols

When you come to a step that requires you to enter a name or number, refer to the
table below to determine which numeric button to press for the character you want:

Button Uppercase Letter

1

2

ABC

3

DEF

4

GHI

5

JKL

6

MNO

7

PQRS

8

TUV

9

WXYZ

0

#

T

If you pause for more than 60 seconds between entering data, the unit will automatically
return to standby mode.

Mode (:A)

Uppercase Letter
Mode (:A)

Lowercase Letter

Mode (:a)

Lowercase Letter
Mode (:a)

Number Mode

(:1)

Number Mode (:1)

32 Registering Information Chapter 3

■ Changing Between Number and Letter Modes

Press to select number mode (:1), uppercase
letter mode (:A), or lowercase letter mode (:a)

_:1

_:A

_:a

■

Entering Letters

(Number mode)

(Uppercase letter mode)

(Lowercase letter mode)

1 Press to switch to uppercase letter mode

(

:A

) or lowercase letter mode (:a).

2 Press the numeric button that contains the

letter you want.

• Press repeatedly until the letter you want
appears. Each button cycles through the
letters it contains.

• If you are unsure which button to press
for the letter you want, see p. 32.

3 Continue entering other letters using the

numeric buttons.

• If the next letter you want to enter is
under a different numeric button, simply
press that button until the letter you want
appears.
or
If the next letter you want to enter is
under the same numeric button you
pressed in step 2, press to move the
cursor to the right. Then press that same
numeric button repeatedly until the letter
you want appears.

• To enter a space, press Function then
Space.

Ex:

_:A

Ex:

C_:A

Registering

Ex:

CA_:A

Information

33Registering InformationChapter 3

■ Entering Numbers

1 Press to switch to number mode

(

:1

).

_:1

2 Press the numeric button that contains

the number you want.

• To enter a space, press Function
then Space.

3 Continue entering other numbers using

the numeric buttons.

Entering Symbols

■

1 Press # repeatedly until the symbol you

want appears.

2 If you want to enter another symbol,

press to move the cursor to the right,
then press # repeatedly until the symbol
you want appears.

Correcting a Mistake

You can delete an entire entry by pressing C. Alternatively, follow this procedure to
correct individual characters:

1 Use or to move the cursor under

the incorrect character.

2 Press the numeric button that contains

the correct letter, to enter it over the
incorrect character.

• If you are unsure which button to
press for the letter you want, see
p. 32.

Ex:

1_:1

Ex:

10_ :1

Ex:

#_:1

Ex:

# —_ :1

Ex:

CANE_N :A

Ex:

CANO_N :A

3 When you have finished making

corrections, press OK to register your
new entry.

34 Registering Information Chapter 3

Registering Sender Information

What is Sender Information?

When you receive a fax, the name of the person or company who sent you the fax,
their fax/telephone number, and the date and time of transmission may be printed in
small type at the top of each page. This information is called the Sender information
or the Transmit Terminal Identification (TTI). Similarly, you can register your details
in your FAX so that whenever you send a fax, the other party knows who sent it, and
when it was sent. Below is an example of how your sender information would print
on a fax sent from your unit:

27-12 2002 10-12 FAX [phone] YOUR NAME RECEIVER 001

Date and time of
transmission.

You can select if

FAX

or
displayed before
the number
(

TELEPHONE

MARK

, p. 14-4).

TEL

Your fax or
telephone
number.

is

Your name or
company name.

Receiver’s
name appears
here if you used
memory sending
and dialled their
fax number
using speed
dialling.

The page
number of the
fax is displayed.

You can select
if the sender
information is
printed inside or
outside the
image area
(

TTI

POSITION

,

p. 14-4).

Registering

Information

To enter the sender information in your FAX, follow the procedures on the following
pages.

35Registering InformationChapter 3

Entering the Date and Time

Follow this procedure to set the current date and time:

1 Press Function.
2 Press Data Registration.

DATA REGSTRATION

3 Press OK three times.

• The date and time currently set for
your FAX are displayed.

4 Use the numeric buttons to enter the

correct day, month, year, and time in
this order.*

• Enter only the last two digits of the
year.

• Use the 24hour format for the time
(e.g. 1:00 p.m. as 13:00), and
precede single digits with a zero.

• If you make a mistake, press C and
reenter the date and time.

5 Press OK.

6 Press Stop to return to standby mode.

USER SETTINGS

DATE & TIME

Ex:

2_0/12 2003 13:30

Ex:

2_7/12 2003 15:00

DATA ENTRY OK

UNIT TELEPHONE #

Ex:

15:00 FaxOnly

Registering Your FAX Number and Name

Follow this procedure to register the fax/telephone number for your FAX, and your
name or company name:

1 Press Function.
2 Press Data Registration.

DATA REGSTRATION

3 Press OK twice.

* For certain countries, the date (day, month and year) is shown in a different order.

36 Registering Information Chapter 3

USER SETTINGS

DATE & TIME

4 Use or to select

TELEPHONE

#

.

5 Press OK.

UNIT

UNIT TELEPHONE #

Ex:

TEL=

6 Use the numeric buttons to enter your

fax/telephone number (max. 20 digits,
including spaces).

• To enter a space, press Function
then Space. Spaces are optional
but make the number easier to
read.

• To enter a plus sign (+) before the
number, press #.

• If you make a mistake, press C and
reenter the number.

7 Press OK twice.

8 Use the numeric buttons to enter your

name or company name (max. 24
characters, including spaces).

• If you are unsure how to enter
characters, see p. 32.

• If you make a mistake, press C and
reenter the name.

9 Press OK.

10 Press Stop to return to standby mode.

Ex:

TEL= 123 4567

DATA ENTRY OK

UNIT NAME

Ex:

_:A

Ex:

CANON_:A

DATA ENTRY OK

TX TERMINAL ID

Ex:

15:00 FaxOnly

Registering

Information

To check the sender information registered in your FAX, you can print the USER’S DATA
LIST ( p. 142).

37Registering InformationChapter 3

Setting the Telephone Line Type

Before using your FAX, make sure it is set for the telephone line type of your
telephone system. If you are unsure of your telephone line type, check with your local
telephone company.

Follow this procedure if you need to change the telephone line type setting:

1 Press Function.

2 Press Data Registration.

3 Press OK twice.

4 Use or to select

TYPE

.

TEL LINE

5 Press OK.

6 Use or to select the telephone

line type setting you want.

• You can select from the following:
–

ROTARY PULSE

dialling)

–

TOUCH TONE

dialling)

* (For pulse

(For tone

7 Press OK.

8 Press Stop to return to standby mode.

DATA REGSTRATION

USER SETTINGS

DATE & TIME

TEL LINE TYPE

Ex:

R-KEY SETTING

Ex:

15:00 FaxOnly

TOUCH TONE

*

ROTARY PULSE

38 Registering Information Chapter 3

is available for certain countries only.

Dialling Through a Switchboard

A PBX (Private Branch Exchange) is an onsite telephone switchboard. If your FAX
is connected through a PBX or other telephone switching system, you have to dial the
outside line access number first, and then the number of the party you are calling.

To facilitate this procedure, you can register the PBX access type and the outside line
access number under the R button so that you only need to press this button before
dialling the fax/telephone number you want to reach. See below for details.

Registering the R Button

Follow this procedure to register the PBX access type and outside line access number
under the R button:

1 Press Function.

2 Press Data Registration.

3 Press OK twice.

4 Use or to select

SETTING

.

R-KEY

5 Press OK.

6 Use or to select

PBX

.

7 Press OK.

8 Use or to select the access type

of your switching system.

• You can select from the following:
–

PREFIX
HOOKING

–

DATA REGSTRATION

USER SETTINGS

DATE & TIME

R-KEY SETTING

Ex:

Ex:

PSTN

PBX

HOOKING

Registering

Information

39Registering InformationChapter 3

■ If you selected

HOOKING

in step 8:

9 Press OK.

10 Press Stop to return to standby mode.

If you selected

■

PREFIX

in step 8:

9 Press OK.

10 Use the numeric buttons to enter the

outside line access number (max. 19
digits).

11 Press Redial/Pause to enter a pause.

12 Press OK.

13 Press Stop to return to standby mode.

REPORT SETTINGS

Ex:

15:00 FaxOnly

Ex:

Ex:

REPORT SETTINGS

Ex:

15:00 FaxOnly

123456

123456P

310 Registering Information Chapter 3

Setting the Summer Time*

Some countries adopt the summer time system that shifts the clock time ahead or back
according to the change in seasons. You can select if the time information in your
FAX changes to match your country’s summer time system and set the day and time
when the summer time begins and ends.

1 Press Function.

2 Press Data Registration.

3 Press OK.

4 Use or to select

SETTINGS

.

SYSTEM

5 Press OK.

6 Use or to select

SUMMER TIME

7 Press OK.

8 Use or to select the setting you

want.

• You can select from the following:

–ON

Enables the summer time.

– OFF

Disables the summer time.

If you selected

■

OFF

in step 8:

9 Press OK.

DATA REGSTRATION

USER SETTINGS

SYSTEM SETTINGS

UN/LOCK PHONE

.

SUMMER TIME

Ex:

Ex:

TEL REGISTRATION

ON

ON

Registering

Information

10 Press Stop to return to standby mode.

*The Summer Time feature is available for certain countries only.

Ex:

15:00 FaxOnly

311Registering InformationChapter 3

■ If you selected

ON

in step 8:

9 Press OK three times.

10 Use or to select the month in

which the summer time starts.

11 Press OK twice.

12 Use or to select the week in

which the summer time starts.

• You can select from the following:

– FIRST WEEK
– SECOND WEEK
– THIRD WEEK
– FOURTH WEEK

–

LAST WEEK

week depending on the
selected month)

(fourth or fifth

13 Press OK twice.

BEGIN DATE/TIME

MONTH

Ex:

Ex:

WEEK

Ex:

Ex:

DAY

Ex:

FIRST WEEK

MARCH

APRIL

LAST WEEK

SUNDAY

14 Use or to select the day of the

week on which the summer time starts.

15 Press OK twice.

16 Use the numeric buttons to enter the

time at which the summer time
compensation is made.

• Use the 24hour format for the
time (e.g., 2:00 p.m. as 14:00) and
precede single digits with a zero.

312 Registering Information Chapter 3

Ex:

TIME

Ex:

Ex:

SUNDAY

0_1:00

0_2:00

17 Press OK three times.

18 Use or and OK to select the

month, week, day of the week, a nd time
when the summer time ends, as in steps
10 to 16 for the
settings. (e.g.

SUNDAY

BEGIN DATE/TIME

OCTOBER LAST WEEK

and

03:00

)

END DATE/TIME

MONTH

Ex:

,

OCTOBER

19 Press OK.

20 Press Stop to return to standby mode.

TEL REGISTRATION

Ex:

15:00 FaxOnly

Registering

Information

313Registering InformationChapter 3

314 Registering Information Chapter 3

Chapter 4

Document Handling

❏ Document Requirements............................................................................ 42

• Scanned Area of a Document ................................................................ 42

❏ Loading Documents ................................................................................... 43

• Adding Pages to the Document in the ADF .......................................... 44

Document Handling

41Document HandlingChapter 4

Document Requirements

The documents you load in the ADF for sending and copying must meet the following
requirements:

Onepage document Multipage document of the same

Size

(W × L)

Quantity 1 sheet Max. 30 A4 or lettersize sheets*

Thickness 0.06 to 0.23 mm 0.06 to 0.13 mm

Wei ght 35 to 240 g/m

■

• To prevent document jams in the ADF, do not use any of the following:

• Remove all fasteners (staples, paper clips, etc.) before loading the document in

• Make sure any glue, ink, or correction fluid on the document is completely dry

• If you have a document that will not feed properly in the ADF, make a photocopy

• If you will be sending a document that you have printed from your FAX, be sure

Max. 216 mm × Approx. 1 m
Min. 148 × 105 mm

2

Problem Documents

– Wrinkled or creased paper – Carbon paper or carbonbacked

– Curled or rolled paper – Coated paper
– Torn paper – Onion skin or thin paper

the ADF.

before loading it in the ADF.

of the document and load the copy instead.

to use facedown delivery when printing that document ( p. 54).

thickness and weight

Max. 216 × 355.6 mm
Min. 148 × 105 mm

Max. 10 legalsize sheets*

40 to 90 g/m

2

paper

Scanned Area of a Document

The shaded area shows the scann ed area of
a document. Make sure your document’s
text and graphics fall within this area.

A4

MAX. 3 mm MAX. 3 mm

*75 g/m2 paper

42 Document Handling Chapter 4

MAX. 4 mm

MAX. 4 mm

Loading Documents

Follow this procedure to load documents in the ADF:

1 Adjust the document guides to the

width of the document.

2 Gently insert the top of the document,

face down, in the ADF until you hear a
beep.

• Tap multipage documents on a flat
surface to even the edges before
inserting them in the ADF.

The document is now ready for scanning.

• For a multipage document, the pages are fed one by one from the bottom of the stack.

• Wait until all pages of your document have been scanned before starting a new job.

■

Problems With Multipage Documents

If you have trouble feeding multipage documents in the ADF, remove the stack and
tap it on a flat surface to even the edges. Then “slant” the stack so that its front edge
is bevelled, and insert the stack in the ADF.

Document Handling

To avoid feeding problems, make sure the document meets the document requirements
(p.42).

43Document HandlingChapter 4

Adding Pages to the Document in the ADF

If you need to add pages to your document in the ADF, wait until the last page starts
feeding, then load up to 30 additional pages (10 legal size). The last and first page
should overlap by about 2.5 cm.

2.5 cm

44 Document Handling Chapter 4

Chapter 5

Paper Handling

❏ Paper Requirements ................................................................................... 52

• Printable Area ........................................................................................ 53

❏ Selecting Paper for Your FAX................................................................... 53

❏ Loading Paper ............................................................................................ 53

❏ Selecting FaceUp or FaceDown Paper Delivery..................................... 54

❏ Changing the Paper Size Setting................................................................ 56

❏ Adjusting the Toner Saver Setting ............................................................. 58

Paper Handling

51Paper HandlingChapter 5

Paper Requirements

You can load the following paper in the multipurpose tray:

Paper Size Setting Size (W × L) Weight Quantity

Min. 92.4 × 127 mm
Max. 216 × 356 mm

A4 210 × 297 mm/

LTR (Letter) 215.9 × 279.4 mm

LGL (Legal) 215.9 × 355.6 mm

CUSTOM1/LONG* 216 × 317 mm to

CUSTOM2/SHORT* 216 × 254 mm to

Once you have decided which paper you want to load, be sure to do the following:

• Check that your paper is compatible with the FAX ( p. 53).

• Check that the paper size setting of the multipurpose tray is set for the paper size
you are loading ( p. 56).

• Check that paper delivery is set correctly for the task you are performing
( p. 54).

• Check that you have loaded the paper correctly in the multipurpose tray
( p. 215).

(8.27 × 11.69 in.)

(8.5 × 11 in.)

(8.5 × 14 in.)

216 × 340 mm*

216 × 285 mm*

2

6490 g/m
1 sheet: 64105 g/m2

Max. stack height:
10 mm
(Approx. 100 sheets of

2

75 g/m

paper)

*For this setting, you may need to load fewer sheets.

52 Paper Handling Chapter 5

Printable Area

The shaded area shows the printable
area of A4size paper.

MAX. 4 mm MAX. 5 mm

Selecting Paper for Your FAX

Follow these guidelines when selecting paper:

• To prevent paper jams in the multipurpose tray, do not use any of the following:
– Wrinkled or creased paper – Curled or rolled paper

– Coated paper – Torn paper
– Damp paper – Onion skin or very thin paper

• The following types of paper do not print well:
– Highly textured paper – Very smooth paper

– Shiny paper

• Make sure the paper is free from dust, lint, and oil stains.

• Be sure to test paper before purchasing large quantities.

• Store all paper wrapped and on a flat surface until ready to use. Keep opened
packs in their original packaging, in a cool, dry location.

• Store paper at 18°C24°C, 40%60% relative humidity.

A4

MAX. 4 mm

FEED

DIRECTION

MAX. 10 mm

Loading Paper

For instructions on loading paper in the multipurpose tray, see p. 215.

Paper Handling

53Paper HandlingChapter 5

Selecting Face-Up or Face-Down Paper Delivery

■ Paper Path

Understanding how paper feeds through the FAX will help you determine which
paper delivery slot is appropriate for the task you are performing.

First, the paper travels to the toner cartridge where a laser beam “draws” the print
image on the drum, which in turn applies toner to the paper. The paper travels to the
fixing assembly where the toner is “fixed” (fused) to the paper. The paper then exits
the FAX through the faceup delivery slot (front of the unit) or the facedown delivery
slot (top of the unit).

FACE-DOWN
DELIVERY

PAPER DELIVERY

SELECTOR

FACE-UP DELIVERY

54 Paper Handling Chapter 5

■ Selecting Paper Delivery

Before selecting paper delivery, be sure to take note of the following:

• Always set the paper delivery selector before printing ( below).

• Changing paper delivery while the unit is printing will cause problems. Wait for
the printout to exit the unit completely before changing paper delivery.

• The facedown delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before the count reaches 50.

• Make sure there is enough room for the paper to exit from the faceup delivery
slot. Remove each sheet as it is delivered from this slot.

• Never pull the paper as it comes out of the unit.

Choose paper delivery according to the task you are performing.

Select faceup or facedown delivery with the paper delivery selector.

FACE-DOWN
DELIVERY

When using faceup delivery, you must remove each sheet as it is delivered.
Failure to do this may cause jams in the faceup delivery slot and result in damage to
your unit.

You can also use faceup delivery when
copying or receiving a large number of pages.
In this case, place the FAX near the edge of a
table so that the pages can fall away from the
unit and avoid blocking the faceup delivery
slot. You may want to place a box below the
FAX so that the pages can collect in it.

FACE-UP
DELIVERY

55Paper HandlingChapter 5

Paper Handling

Changing the Paper Size Setting

The multipurpose tray is factoryset for loading A4size paper. If you want to load a
different paper size ( p. 52), follow this procedure to change the paper size setting:

1 Press Function.

2 Press Data Registration.

3 Press OK.

4 Use ▼ or ▲ to select

PRINTER SETTINGS

5 Press OK.

6 Use or to select

PAPER SIZE

7 Press OK.

Use or to select the paper size you want

8

for the multipurpose tray.

• You can select from the following:
–

A4

(Default)

–

LTR

–

LGL

–

CUSTOM

• For details on the paper sizes above, see
p. 52

■

If you selected A4,

LTR

, or

LGL

9 Press OK.

.

in step 8:

DATA REGSTRATION

USER SETTING

.

PRINTER SETTINGS

RX REDUCTION

PAPER SIZE

Ex:

ECONOMY PRT

A4

10 Press Stop to return to standby mode.

If you selected

■

CUSTOM

in step 8:

9 Press OK.

56 Paper Handling Chapter 5

Ex:

15:00 FaxOnly

Ex:

CUSTOM1/LONG

10 Use or to select the custom paper size

setting.

• You can select from the following:
–

CUSTOM1/LONG

–

CUSTOM2/SHORT

• For details on the paper sizes above, see
p. 52.

(Default)

11 Press OK.

12 Press Stop to return to standby mode.

ECONOMY PRT

Ex:

15:00 FaxOnly

Paper Handling

57Paper HandlingChapter 5

Adjusting the Toner Saver Setting

By enabling the toner saver setting, you can reduce toner consumption of the toner
cartridge by approximately 30% to 40%. This will extend the toner cartridge life.

By enabling this setting, print quality will be reduced. For highest print quality,
disable this setting.

Follow this procedure to enable or disable the toner saver setting:

1 Press Function.

2 Press Data Registration.

3 Press OK.

4 Use or to select

PRINTER SETTINGS

5 Press OK.

6 Use or to select

ECONOMY PRT

.

7 Press OK.

8 Use or to select the setting you want.

• You can select from the following:
–

ON

(Enable toner saving)

–

OFF

(Disable toner saving)

9 Press OK.

10 Press Stop to return to standby mode.

DATA REGSTRATION

USER SETTINGS

.

PRINTER SETTINGS

RX REDUCTION

ECONOMY PRT

Ex:

TONER SUPPLY LOW

Ex:

15:00 FaxOnly

OFF

58 Paper Handling Chapter 5

Chapter 6

Speed Dialling

❏ What is Speed Dialling?............................................................................. 62

• Speed Dialling Methods ........................................................................ 62

❏ Registering OneTouch Speed Dialling ..................................................... 63

❏ Registering Coded Speed Dialling............................................................. 67

❏ Registering Group Dialling........................................................................ 611

❏ Using Speed Dialling ................................................................................. 614

• Sending a Document With Speed Dialling............................................ 614

• Making a Telephone Call With Speed Dialling..................................... 615

❏ Dialling with the Directory ........................................................................ 616

❏ Printing Speed Dialling Lists ..................................................................... 617

Speed Dialling

61Speed DiallingChapter 6

What is Speed Dialling?

Instead of having to dial a fax or telephone number using regular dialling (i.e. with
the numeric buttons), you can simplify the dialling procedure by registering the fax/
telephone number for speed dialling. This will reduce the number of buttons you need
to press to dial the fax/telephone number, making it convenient for frequently dialled
numbers.

Speed Dialling also allows you to register several fax numbers under one speed
dialling button or code so that you can send a document to all those fax numbers in
one operation.

See below for details on the different speed dialling methods.

Speed Dialling Methods

Your FAX offers the following speed dialling methods:

■

OneTouch Speed Dialling (p. 63)

Register a fax/telephone number under a onetouch speed dialling button so that you
only have to press one button to dial that fax/telephone number.

There are 15 onetouch speed dialling buttons available for you to register fax/
telephone numbers.

Coded Speed Dialling (p. 67)

■

Register a fax/telephone number under a coded speed dialling code so that you only
have to press Coded Dial and enter the registered twodigit code (using the numeric
buttons) to dial that fax/telephone number.

There are 100 codes available for you to register fax/telephone numbers.

■

Group Dialling (p. 611)

“Group” up to 114 fax numbers together, so you can send to those fax numbers in one
quick operation. A group is registered under a onetouch speed dialling button or a
coded speed dialling code.

62 Speed Dialling Chapter 6

Registering One-Touch Speed Dialling

By registering a fax/telephone number under a onetouch speed dialling button, you
can simplify dialling of that number to the press of a single button.

When you register onetouch speed dialling, you will:
– assign one of the 15 onetouch speed dialling buttons for the fax/telephone

number you want to register.
– register the fax/telephone number under that onetouch speed dialling button.
– register a name for the onetouch speed dialling button. This name appears in

speed dialling lists, in reports, and at the top of the recipient’s fax if you use

memory sending ( p. 75).
– set the transmission type for the fax number you have registered. You can set a

subaddress and/or password if the other party’s fax machine requires these

settings.

Follow this procedure to register onetouch speed dialling:

1 Press Function.

2 Press Data Registration.

3 Use or to select

TEL REGISTRATION

4 Press OK twice.

5 Use or to select the onetouch speed

dialling button (

want to register the fax/telephone number.

• If a onetouch speed dialling button has
already been registered, the number
registered under that button appears.

• If a group is already registered under a
onetouch speed dialling button,

DIAL

01

to 15) under which you

appears.

GROUP

6 Press OK twice.

DATA REGSTRATION

.

TEL REGISTRATION

1-TOUCH SPD DIAL

Ex:

01=

Ex:

04=

TELEPHONE NUMBER

Ex:

TEL=_

Speed Dialling

63Speed DiallingChapter 6

7 Use the numeric buttons to enter the fax/

telephone number you want to register (max.
120 digits, including spaces and pauses).

• To enter a space, press Function then
Space. Spaces are optional and are
ignored during dialling.

• To enter a pause, press Redial/Pause
( p. 92).

• To correct a mistake in the number,
press to delete the rightmost digit.
Alternatively, press C to delete the entire
number.

• To cancel onetouch speed dialling for
the button you selected, press C then OK.
Press Stop to return to standby mode.
The fax/telephone number and name
registered under that button will be
deleted.

• If you have already registered a number
that you want to keep, ignore this step.

Ex:

TEL=20 545 8545_

8 Press OK twice.

9 Use the numeric buttons to enter a name for

the onetouch speed dialling button (max. 16
characters, including spaces).

• If you are unsure how to enter characters,
see p. 32.

• If you have already registered a name that
you want to keep, ignore this step.

10 Press OK.

DATA ENTRY OK

NAME

Ex:

_:A

Ex:

Canon EUROPA_

DATA ENTRY OK

OPTIONAL SETTING

64 Speed Dialling Chapter 6

11 This completes the basic onetouch speed

dialling settings.
To continue registering other on etouch speed
dialling buttons, press Function then Data
Registration and repeat the procedure from
step 5.
or
To end registering onetouch speed dialling
buttons, press Stop to return to standby mode.
or
To register the transmission type for the
current button you are registering, continue
with the steps below.

Ex:

05=

Ex:

15:00 FaxOnly

12 Press OK.

13 Use or to select

ON

.

14 Press OK twice.

15 Use or to select the transmission type

setting you want.

• You can select from the following:

– REGULAR TX

Normal transmission. (Choose this
setting if you previously set

SUBADDRESS

send with this setting.)

– PSWD/SUBADDRESS

Transmission with a subaddress and/
or password. For details, see the
following page.

■

If you selected

and no longer want to

REGULAR TX

PSWD/

in step 15:

16 Press OK.

17 Press Stop to return to standby mode.

Ex:

TX TYPE

Ex:

Ex:

05=

Ex:

15:00 FaxOnly

REGULAR TX

OFF

ON

Speed Dialling

65Speed DiallingChapter 6

■ If you selected

The other party’s fax machine may require an ITUT standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.

When sending with a subaddress/password, the other party’s fax machine receives
the fax only if your subaddress/password matches theirs. Their fax machine then
handles the received fax according to the feature they are using.

You also need to register a subaddress/password when polling a fax machine that
requires these settings ( p. 99).

Continue with the steps below to register a subaddress/password:

PSWD/SUBADDRESS

in step 15:

16 Press OK twice.

17 If a subaddress is required, use the numeric

buttons to enter it.

• If a subaddress is not required, ignore this
step.

• If you have already registered a subaddress
that you want to keep, ignore this step.

18 Press OK twice.

19 If a password is required, use the numeric

buttons to enter it.

• If a password is not required, ignore this
step.

• If you have already registered a password
that you want to keep, ignore this step.

20 Press OK.

21 To continue regist ering other onetouch speed

dialling buttons, repeat the procedure from
step 5.
or
Press Stop to return to standby mode.

• Use the destination labels provided with your FAX to label the onetouch speed
dialling buttons. Stick the labels above each corresponding button.

• To check your entries, you can print a list of all the numbers and names registered for
onetouch speed dialling ( p. 617).

SUBADDRESS

Ex:

PASSWORD

Ex:

Ex:

05=

Ex:

15:00 FaxOnly

1234

4321

66 Speed Dialling Chapter 6

Registering Coded Speed Dialling

By registering a fax/telephone number under a coded speed dialling code, you can
simplify dialling of that number to pressing Coded Dial and entering the registered
twodigit code.

When you register coded speed dialling, you will:
– assign one of the 100 codes for the fax/telephone number you want to register.
– register the fax/telephone number under that coded speed dialling code.
– register a name for the coded speed dialling code. This name appears in speed

dialling lists, in reports, and at the top of the recipient’s fax if you use memory
sending ( p. 75).

– set the transmission type for the fax number you have registered. You can set a

subaddress and/or password if the other party’s fax machine requires these
settings.

Follow this procedure to register coded speed dialling:

1 Press Function.

2 Press Data Registration.

3 Use or to select

TEL REGISTRATION

4 Press OK.

5 Use or to select CODED SPEED

DIAL.

6 Press OK.

7 Use or to select the coded speed

dialling code (
want to register the fax/telephone number.

• Alternatively, press Coded Dial and use

the numeric buttons to enter the code.

• If a coded speed dialling code has already
been registered, the number registered
under that code appears.

• If a group is already registered under a
coded speed dialling code, GROUP

DIAL appears.

00

to 99) under which you

DATA REGSTRATION

.

TEL REGISTRATION

1-TOUCH SPD DIAL

CODED SPEED DIAL

Ex:

00=

Ex:

01=

Speed Dialling

67Speed DiallingChapter 6

8 Press OK twice.

TELEPHONE NUMBER

Ex:

TEL=_

9 Use the numeric buttons to enter the fax/

telephone number you want to register (max.
120 digits, including spaces and pauses).

• To enter a space, press Function then
Space. Spaces are optional and are
ignored during dialling.

• To enter a pause, press Redial/Pause
( p. 92).

• To correct a mistake in the number,
press to delete the rightmost digit.
Alternatively, press C to delete the entire
number.

• To cancel coded speed dialling for the
code you selected, press C then OK.
Press Stop to return to standby mode.
The fax/telephone number and the name
registered under that code will be deleted.

• If you have already registered a number
that you want to keep, ignore this step.

10 Press OK twice.

11 Use the numeric buttons to enter a name for

the coded speed dialling code (max.
16 characters, including spaces).

• If you are unsure how to enter characters,
see p. 32.

• If you have already registered a name that
you want to keep, ignore this step.

Ex:

TEL=3 3758 2111_

DATA ENTRY OK

NAME

Ex:

_:A

Ex:

Canon Inc._:a

68 Speed Dialling Chapter 6

12 Press OK.

13 This completes the basic coded speed dialling

settings.
To continue registering other coded speed
dialling codes, press Function then Data
Registration and repeat the procedure from
step 7.
or
To end registering coded speed dialling
codes, press Stop to return to standby mode.
or
To register the transmission type for the
current code you are registering, continue
with the steps below.

DATA ENTRY OK

OPTIONAL SETTING

Ex:

02=

Ex:

15:00 FaxOnly

14 Press OK.

15 Use or to select

16 Press OK twice.

ON

.

Ex:

TX TYPE

Ex:

17 Use or to select the transmission type setting you want.

• You can select from the following:

– REGULAR TX

Normal transmission. (Choose this setting if you previously set

PSWD/SUBADDRESS

– PSWD/SUBADDRESS

Transmission with a subaddress and/or password. For details, see the
following page.

If you selected

■

REGULAR TX

18 Press OK.

19 Press Stop to return to standby mode.

and no longer want to send with this setting.)

in step 17:

Ex:

02=

Ex:

15:00 FaxOnly

OFF

ON

REGULAR TX

Speed Dialling

69Speed DiallingChapter 6

■ If you selected

The other party’s fax machine may require an ITUT standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.

When sending with a subaddress/password, the other party’s fax machine receives
the fax only if your subaddress/password matches theirs. Their fax machine then
handles the received fax according to the feature they are using.

You also need to register a subaddress/password when polling a fax machine that
requires these settings ( p. 99).

Continue with the steps below to register a subaddress/password:

PSWD/SUBADDRESS

in step 17:

18 Press OK twice.

19 If a subaddress is required, use the numeric

buttons to enter it.

• If a subaddress is not required, ignore this
step.

• If you have already registered a subaddress
that you want to keep, ignore this step.

20 Press OK twice.

21 If a password is required, use the numeric

buttons to enter it.

• If a password is not required, ignore this
step.

• If you have already registered a password
that you want to keep, ignore this step.

22 Press OK.

23 To continue registering other coded speed

dialling codes, repeat the procedure from
step 7.
or
Press Stop to return to standby mode.

SUBADDRESS

Ex:

PASSWORD

Ex:

Ex:

02=

Ex:

15:00 FaxOnly

1234

4321

To check your entries, you can print a list of all the numbers and names registered for coded
speed dialling ( p. 617). You may want to keep this list near your FAX to refer to it
when dialling.

610 Speed Dialling Chapter 6

Registering Group Dialling

If you frequently send documents to the same group of fax numbers, you can “group”
these numbers under a onetouch speed dialling button or coded speed dialling code.
You can then send to all the fax numbers in the group in one quick and simple
operation.

When you register group dialling, you will:
– assign a onetouch speed dialling button or a coded speed dialling code for the

group of fax numbers you want to register.

– group up to 114 fax numbers under that button or code. The fax numbers must

already be registered for onetouch or coded speed dialling (i.e. you cannot enter
the fax numbers with the numeric buttons).

– register a name for the group. This name appears in speed dialling lists.

Follow this procedure to register group dialling:

1 Press Function.

2 Press Data Registration.

3 Use or to select

TEL REGISTRATION

4 Press OK.

5 Use or to select

GROUP DIAL

.

6 Press OK.

7 Select a onetouch speed dialling button or

coded speed dialling code under which you
want to register the group.

❏ To register a group under a onetouch

speed dialling button:

Use or to select the onetouch
speed dialling button (
which you want to register the group.

• If a onetouch speed dialling button
has already been registered,

1-TOUCH SPD

appears.

01

to 15) under

or

GROUP DIAL

DATA REGSTRATION

.

TEL REGISTRATION

1-TOUCH SPD DIAL

GROUP DIAL

Ex:

01=1-TOUCH SPD

Ex:

03=

Speed Dialling

611Speed DiallingChapter 6

❏ To register a group under a coded speed

dialling code:

Press Coded Dial, then use the numeric
buttons to enter the coded speed dialling
code (

00

to 99) under which you want to

register the group.

• If a coded speed dialling code has
already been registered,

SPEED

.

or

GROUP DIAL

If you wish to register a group under a button or code already
registered for speed dialling, you must delete the previous
information first ( pp. 64, 68).

CODED

appears.

Ex:

21=

8 Press OK twice.

TELEPHONE NUMBER

Ex:

TEL=

9 Enter the onetouch and/or coded speed

dialling numbers you want to register in the
group.

❏ To enter a fax number registered for

onetouch speed dialling:

Press the onetouch speed dialling
button(s) assigned to the number(s) you
want to register in the group.

❏ To enter a fax number registered for

coded speed dialling:

Press Coded Dial, then use the numeric
buttons to enter the twodigit code
assigned to the number you want to
register in the group. Repeat for other
codes.

• The number registered under the button or code you enter appears.

• You can also enter groups registered under buttons or codes. In this
case, GROUP DIAL appears.

• You cannot enter numbers not registered for onetouch or coded speed
dialling (i.e. with the numeric buttons).

Ex:

01=905 795 1111

Ex:

01=03 3758 2111

612 Speed Dialling Chapter 6

• To add fax numbers to a previously registered group, simply enter them
as explained in this step.

• If you enter the wrong destination, or if you want to delete a destination
already registered in a group, use or to select that entry, then
press C.

• To cancel group dialling for the button or code you selected, press C
until all entries are deleted, then press OK. Press Stop to return to
standby mode. All fax numbers and the name of the group registered
under that button or code will be deleted.

10 Press OK twice.

11 Use the numeric buttons to enter a name for

the group (max.16 characters, including

NAME

Ex:

_:A

Ex:

Canon GROUP 2_:1

spaces).

• If you are unsure how to enter characters,
see p. 32.

• If you have already registered a name that
you want to keep, ignore this step.

12 Press OK.

DATA ENTRY OK

Ex:

04=1-TOUCH SPD

13 To continue registering other groups, repeat

the procedure from step 7.
or
Press Stop to return to standby mode.

• If you registered groups under onetouch speed dialling buttons, use the destination
labels provided with your FAX to label the buttons. Stick the labels above each
corresponding button.

• To check your entries, you can print a list of all the numbers and names registered for
group dialling ( p. 617). You may want to keep this list near your FAX to refer to
it when dialling.

Ex:

15:00 FaxOnly

Speed Dialling

613Speed DiallingChapter 6

Using Speed Dialling

Once you have registered fax/telephone numbers for onetouch speed dialling
( p. 63), coded speed dialling ( p. 67), or group dialling ( p. 611), you can
begin to send documents or make telephone calls with speed dialling.

Sending a Document With Speed Dialling

Follow this procedure to send a document using onetouch speed dialling, coded
speed dialling, or group dialling:

1 Load the document, face down in the ADF

( p. 43).

• To adjust the resolution and contrast,
see pp. 72, 73.

• You may be unable to send if the memory
used (shown in the LCD) is close to

100%

. To free up space in the FAX’s
memory: print, send, or delete any
documents you no longer need to be
stored in memory ( p. 94).

Ex:

MEMORY USED 0%

(Currently used memory)

DOCUMENT READY

(Standby to scan)

2 Enter the onetouch speed dialling button or coded speed dialling code

assigned to the fax number or group you want to send to.

❏ Onetouch speed dialling button:

Press the onetouch speed dialling button you want.

❏ Coded speed dialling code:

Press Coded Dial, then use the numeric buttons to enter the twodigit
code you want.

• If you make a mistake, press Stop and repeat this step.

•

NO TEL #

to the speed dialling button or code you pressed.

appears if no fax/telephone number or group is assigned

3 Press Start/Copy to begin scanning for sending, or wait a few seconds for the

FAX to begin scanning automatically.

• If you do not want the FAX to begin scanning automatically after a few
seconds, disable the TIME OUT setting ( p. 146).

614 Speed Dialling Chapter 6

Making a Telephone Call With Speed Dialling

Follow this procedure to dial a telephone number registered for onetouch or coded
speed dialling on your FAX:

1 Make sure you have connected the optional

handset or a telephone to the FAX
( p. 25).

2 Press Hook.

• You can also lift the handset instead of

pressing Hook.

TEL=

3 Enter the onetouch speed dialling button or coded speed dialling code

assigned to the telephone number you want to dial.

❏ Onetouch speed dialling button:

Press the onetouch speed dialling button you want.

❏ Coded speed dialling code:

Press Coded Dial, then use the numeric buttons to enter the twodigit
code you want.

• If you make a mistake, press Hook or hang up the handset and start

again from step 2.

•

NO TEL #

speed dialling button or code you pressed.

•

NOT AVAILABLE

code assigned to a group of fax numbers.

appears if no fax/telephone number is assigned to the

appears if you entered a speed dialling button or

4 When you hear the other party answer the call, pick up the handset to start

talking.

5 When you finished, simply hang up.

Speed Dialling

615Speed DiallingChapter 6

Dialling with the Directory

If you forget under which of the onetouch speed dialling buttons, coded speed
dialling codes, or groups that you registered a fax/telephone number, you can dial the
correct number just knowing the other party’s name, using the directory function.
Also, you can look up the fax/telephone number of the other party.
Follow this procedure to send a document with the directory function:

1 Load the document, face down in the ADF

(p. 43).

• To adjust the resolution and contrast, see
pp. 72, 73.

2 Press Directory.

3 Use the numeric buttons to enter the first

letter of the other party’s name you are
looking for.

4 Press or to scroll through the names

until the name you are looking for appears.

• If you press when the last entry in the
directory is displayed, the list returns to
the first entry in the directory.

• A twodigit number appears next to the
name registered under a onetouch speed
dialling button. An asterisk ( ) and a
twodigit number appear next to the
name registered under a coded speed
dialling code.

• After the name appears, you can display
the registered fax/telephone number by
pressing or .

5 Press Start/Copy twice to begin scanning for

sending, or wait a few seconds for the FAX to
begin scanning automatically.

1ST LETT OF NAME

04=Canon EUROPA

01=Canon Inc.

616 Speed Dialling Chapter 6

Printing Speed Dialling Lists

To check the fax/telephone numbers and names registered for speed dialling, you can
print the speed dialling lists. You may want to keep these lists near your FAX to refer
to them when dialling.

Follow this procedure to print speed dialling lists:

1 Press Function.
2 Press Report.

3 Use or to select

4 Press OK.

5 Use or to select the list you want to

print.

• You can select from the following:
–

1-TOUCH LIST

–

CODED DIAL LIST

–

1-TOUCH (DETAIL)

–

CODED (DETAIL)

–

GROUP DIAL LIST

■

If you selected

6 Press OK.

• The FAX prints the list.

SPEED DIAL LIST

GROUP DIAL LIST

.

in step 5:

ACTIVITY REPORT

SPEED DIAL LIST

1-TOUCH LIST

■ If you selected a list other than

GROUP DIAL LIST

step 5:

6 Press OK.

SORTED OUTPUT

YES=( ) NO=(#)

7 Select in what order you want the lists to be printed.

Press to print the list with the destination names (CONNECTION ID on the
reports) in alphabetical order (sorted).
or
Press # to print the list in code or button order (unsorted).

• The FAX prints the list.

Samples of the lists are shown on the following pages.

in

Speed Dialling

617Speed DiallingChapter 6

■ 1TOUCH SPD DIAL LIST 1

27/12 2002 17:23 FAX [phone] CANON 001

27/12 2002 17:23 FAX [phone] CANON 001

NO. CONNECTION TEL CONNECTION ID TX TYPE

[ 01] 905 795 1111 Canon CANADA REGULAR TX
[ 03] GROUP DIAL GROUP 2
[ 04] 2 50921 Canon ITALIA REGULAR TX
[ 05] 1 432 2060 Canon OPTICS PSWD/SUBADD.
[ 12] 2 887 0166 Canon AUSTRALIA REGULAR TX

NO.

[ 12]
[ 01]
[ 03]
[ 04]
[ 05]

***********************************

1-TOUCH SPD DIAL LIST 1

*** ***
***********************************

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

1-TOUCH SPD DIAL LIST 1

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

CONNECTION TEL

2 887 0166 Canon AUSTRAL IA REGULAR TX
905 795 1111 Canon CANADA REGULAR TX
GROUP DIAL Canon GROUP 2
2 50921 Canon ITALIA REGULAR TX
1 432 2060 Canon OPTICS PSWD/SUBADD.

CONNECTION ID

TX TYPE

IF YOU PRESS # IN STEP 7
( p. 6-17), THE DESTINATIONS ARE
LISTED IN BUTTON ORDER
(UNSORTED).

IF YOU PRESS IN STEP 7
( p. 6-17), THE DESTINATIONS ARE
LISTED IN ALPHABETICAL ORDER
(SORTED).

■ 1TOUCH SPD DIAL LIST 2 (Detailed List)

27/12 2002 17:23 FAX [phone] CANON 001

27/12 2002 17:23 FAX [phone] CANON 001

[ 01] CONNECTION TEL [phone]

CONNECTION ID Canon CANADA
TX TYPE REGULAR TX

[ 03] CONNECTION TEL GROUP DIAL

[ 04] CONNECTION TEL 2 50921

[ 05] CONNECTION TEL [phone]

[ 12] CONNECTION TEL [phone]

IF YOU PRESS # IN STEP 7
( p. 6-17), THE DESTINATIONS ARE
LISTED IN BUTTON ORDER
(UNSORTED).

[ 12]

CONNECTION ID GROUP 2

[ 01]

CONNECTION ID Canon ITALIA
TX TYPE REGULAR TX

[ 03]

CONNECTION ID Canon OPTICS
TX TYPE PSWD/SUBADD.
SUBADDRESS 1323

[ 04]

CONNECTION ID Canon AUSTRALIA
TX TYPE REGULAR TX

[ 05]

***********************************

1-TOUCH SPD DIAL LIST 2

*** ***

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

1-TOUCH SPD DIAL LIST 2

CONNECTION TEL [phone]
CONNECTION ID Canon AUSTRALIA
TX TYPE REGULAR TX

CONNECTION TEL [phone]
CONNECTION ID Canon CANADA
TX TYPE REGULAR TX

CONNECTION TEL GROUP DIAL
CONNECTION ID Canon GROUP 2

CONNECTION TEL 2 50921
CONNECTION ID Canon ITALIA
TX TYPE REGULAR TX

CONNECTION TEL [phone]
CONNECTION ID Canon OPTICS
TX TYPE PSWD/SUBADD.

SUBADDRES 1323

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

IF YOU PRESS IN STEP 7
( p. 6-17), THE DESTINATIONS ARE
LISTED IN ALPHABETICAL ORDER
(SORTED).

618 Speed Dialling Chapter 6

■ CODED SPEED DIAL LIST 1

27/12 2002 17:23 FAX [phone] CANON 001

27/12 2002 17:23 FAX [phone] CANON 001

NO. CONNECTION TEL CONNECTION ID TX TYPE

[* 00] 2131 1250 Canon DEUTSCH. REGULAR TX
[* 01] 03 3758 2111 Canon TOKYO REGULAR TX
[* 02] 1 49 39 25 25 Canon FRANCE REGULAR TX
[* 03] 516p488 6700 Canon U.S.A. REGULAR TX
[* 21] GROUP DIAL Canon GROUP 1
[* 32] 81 773 3173 Canon UK PSWD/SUBADD.

NO.

[ 00]
[ 02]
[ 21]
[ 01]
[ 03]
[ 32]

***********************************

CODED SPEED DIAL LIST 1

*** ***
***********************************

2131 1250 Canon DEUTSCH. REGULAR TX
1 49 39 25 25 Canon FRANCE REGULAR TX
GROUP DIAL Canon GROUP 1
03 3758 2111 Canon TOKYO REGULAR TX
516p488 6700 Canon U.S.A. REGULAR TX
81 773 3173 Canon UK PSWD/SUBADD.

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

CODED SPEED DIAL LIST 1

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

CONNECTION TEL

CONNECTION ID

TX TYPE

IF YOU PRESS # IN STEP 7
( p. 6-17), THE DESTINATIONS ARE
LISTED IN CODE ORDER
(UNSORTED).

IF YOU PRESS IN STEP 7
( p. 6-17), THE DESTINATIONS ARE
LISTED IN ALPHABETICAL ORDER
(SORTED).

■ CODED SPEED DIAL LIST 2 (Detailed List)

27/12 2002 17:23 FAX [phone] CANON 001

27/12 2002 17:23 FAX [phone] CA NON 001

[* 00] CONNECTION TEL [phone]

CONNECTION ID Canon DEUTSCH.
TX TYPE REGULAR TX

[* 01] CONNECTION TEL [phone]

[* 02] CONNECTION TEL [phone]

[* 03] CONNECTION TEL 516p488 6700

[* 21] CONNECTION TEL GROUP DIAL

[* 32] CONNECTION TEL [phone]

IF YOU PRESS # IN STEP 7
( p. 6-17), THE DESTINATIONS ARE
LISTED IN CODE ORDER
(UNSORTED).

[ 00]

CONNECTION ID Canon TOKYO
TX TYPE REGULAR TX

[ 02]

CONNECTION ID Canon FRANCE
TX TYPE REGULAR TX

[ 21]

CONNECTION ID Canon U.S.A.
TX TYPE REGULAR TX

[ 01]

CONNECTION ID Canon GROUP 1

[ 03]

CONNECTION ID Canon UK
TX TYPE PSWD/SUBADD.
SUBADDRESS 1323

[ 32]

***********************************

CODED SPEED DIAL LIST 2

*** ***
***********************************

CONNECTION TEL [phone]
CONNECTION ID Canon DEUTSCH.
TX TYPE REGULAR TX

CONNECTION TEL [phone]
CONNECTION ID Canon FRANCE
TX TYPE REGULAR TX

CONNECTION TEL GROUP DIAL
CONNECTION ID Canon GROUP 1

CONNECTION TEL [phone]
CONNECTION ID Canon TOKYO
TX TYPE REGULAR TX

CONNECTION TEL 516p488 6700
CONNECTION ID Canon U.S.A.
TX TYPE REGULAR TX

CONNECTION TEL [phone]
CONNECTION ID Canon UK
TX TYPE PSWD/SUBADD.

SUBADDRES 1323

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

CODED SPEED DIAL LIST 2

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

IF YOU PRESS IN STEP 7
( p. 6-17), THE DESTINATIONS ARE
LISTED IN ALPHABETICAL ORDER
(SORTED).

Speed Dialling

619Speed DiallingChapter 6

■ GROUP DIAL LIST

27/12 2002 17:23 FAX [phone] CANON 001

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★★

GROUP DIAL LIST

[ 03] Canon GROUP 2 [ 04] 2 50921 Canon ITALIA

[ 21] Canon GROUP 1 [ 01] 905 795 1 111 Canon CANADA

[ 00] 2131 1250 Canon DEUTSCH.
[ 02] 149392525 Canon FRANCE
[ 32] 81 773 3173 Canon UK

[ 03] 516p488 6700 Canon U.S.A.

620 Speed Dialling Chapter 6

Chapter 7

Sending Faxes

❏ Preparing to Send a Fax ............................................................................. 72

• Documents You Can Fax....................................................................... 72

• Setting the Scanning Resolution............................................................ 72

• Setting the Scanning Contrast................................................................ 73

• Dialling Methods ................................................................................... 74

❏ Sending Methods........................................................................................ 75

• Memory Sending ................................................................................... 75

• Manual Sending Via the Handset .......................................................... 76

❏ Cancelling Sending .................................................................................... 78

❏ Redialling When the Line is Busy ............................................................. 79

• Manual Redialling ................................................................................. 79

Cancelling Manual Redialling ............................................................ 79

• Automatic Redialling............................................................................. 79

What is Automatic Redialling?........................................................... 79

Cancelling Automatic Redialling........................................................ 79

Setting the Options for Automatic Redialling .................................... 710

❏ Sending the Same Document to Several Fax Numbers

(Sequential Broadcasting).......................................................................... 712

❏ Delayed Sending ........................................................................................ 714

• Scanning a Document into Memory for Delayed Sending.................... 714

• Printing a Document Set for Delayed Sending...................................... 716

• Deleting a Document Set for Delayed Sending..................................... 717

Sending Faxes

71Sending FaxesChapter 7

Preparing to Send a Fax

Documents You Can Fax

For information on the types of documents you can fax, their requirements, and
details on loading documents, see Chapter 4.

Setting the Scanning Resolution

You can set the scanning resolution of documents you send. The higher the resolution
the higher the output quality at the other end, but the slower the transmission speed.
Adjust the scanning resolution according to the type of document you are sending.

If you are sending a document that requires some pages to be scanned at a different
resolution from the others, you can change the resolution setting while the document
is being scanned. However, please note that the new setting will only be effective
from the next page scanned.

Follow this procedure to set the scanning resolution:

1 Press Resolution to select the resolution

setting you want.

• You can select from the following:

– FAX STANDARD

Suitable for most textonly documents.

– FAX FINE

Suitable for fineprint documents.

– FAX PHOTO

Suitable for documents that contain images such as photos. With this
setting, areas of the document that contain photos are automatically
scanned with 64 levels of grey, rather than just in black & white.

– SUPER FINE

Suitable for documents that contain fine print and images. This setting
is four times the resolution of the

Ex:

FAX PHOTO

FAX STANDARD

setting.

2 Continue with the operation you are performing.

• If you do not proceed with any other operation, the LCD returns to
standby mode after about 10 seconds.

72 Sending Faxes Chapter 7

Setting the Scanning Contrast

You can adjust the degree of contrast at which your document is scanned for sending
and copying. Adjust according to how light or how dark your document is.

Follow this procedure to set the scanning contrast for sending and copying:

1 Press Function.

Sending Faxes

2 Press Data Registration.

3 Press OK twice.

4 Use or to select

SCAN CONTRAST

.

5 Press OK.

6 Use or to select the scanning contrast

you want.

• You can select from the following:

– STANDARD

Suitable for most documents.

– DARKER

Suitable for light documents.

– LIGHTER

Suitable for dark documents.

7 Press OK.

8 Press Stop to return to standby mode.

DATA REGSTRATION

USER SETTINGS

DATE & TIME

SCAN CONTRAST

Ex:

OFFHOOK ALARM

Ex:

15:00 FaxOnly

STANDARD

73Sending FaxesChapter 7

Dialling Methods

There are several ways of dialling the fax number(s) you want to send to. They are as
follows:

• Regular Dialling

Dial a fax number by using the numeric buttons, similar to dialling a telephone
number.

• OneTouch Speed Dialling

Dial a fax number by pressing the onetouch speed dialling button (01 to 15)
assigned to the fax number. For details on registering and using onetouch speed
dialling, see pp. 63, 614.

• Coded Speed Dialling

Dial a fax number by pressing Coded Dial and entering the twodigit code
(00 to 99) assigned to the fax number. For details on registering and using coded
speed dialling, see pp. 67, 614.

• Group Dialling

Send a document to a predefined group of fax numbers registered for speed
dialling. For details on registering groups and using group dialling, see pp. 611,
614.

• Dialling with the Directory

Look up the other party’s name by using the directory function. For details on
using the directory function, see p. 616.

74 Sending Faxes Chapter 7

Sending Methods

This section explains the two main sending methods: Memory sending and Manual
sending via the handset.

Memory Sending

Memory sending is a quick and easy way to send a document. As the FAX scans the
first page of a multipage document into its memory, it begins calling the other party
and transmitting the information even as the remaining pages are being scanned.

Since the FAX is multitasking, you can even scan a document into memory while
performing other tasks.

The FAX has enough memory to store up to approximately 448 pages* (FAXL295)
/ 350 pages* (FAXL220) (fewer if the document contains many graphics or
particularly dense text).

Follow this procedure to send a document using memory sending:

1 Load the document, face down in the ADF

( p. 43).

• To adjust the resolution and contrast,
see pp. 72, 73.

• You may be unable to send if the memory
used (shown in the LCD) is close to

100%

. Use manual sending via the

handset instead ( p. 76).

2 Dial the other party’s fax number.

• For dialling methods, see p. 74.

• If you enter the wrong number, press
Stop, then enter the correct number.

• If you are connected to a PBX and need
to first dial an outside line access number
(“9”, for example), add a pause after that
number by pressing Redial/Pause
( p. 92).

Ex:

MEMORY USED 0%

(Currently used memory)

DOCUMENT READY

(Standby to scan)

Ex:

TEL= 9p7654321

Sending Faxes

* Based on Canon FAX Standard Chart No. 1, standard mode.

75Sending FaxesChapter 7

3 Press Start/Copy to begin scanning for sending, or if you used speed dialling,

wait a few seconds for the FAX to begin scanning automatically.

• If you do not want the FAX to begin scanning automatically after a few
seconds, disable the TIME OUT setting ( p. 146).

• To cancel sending once dialling has started, press Stop then
( p. 78).

• If the number you are calling is busy, the FAX redials the number
automatically after a few minutes ( p. 79).

• You can register up to 20 different sending operations for memory sending.

• The document is automatically deleted from memory after sending. This occurs even
if an error prevents complete transmission of the document.

Manual Sending Via the Handset

Manual sending via the handset allows you to talk to the other party before sending a
document. This method is useful if the other party must manually activate their fax
machine to receive a fax.

For this mode, you need to connect the optional handset or a telephone to your FAX
(p.25).

Follow this procedure to send a document using manual sending via the handset:

1 Make sure you have connected the optional

handset or a telephone to the FAX
( p. 25).

2 Load the document, face down in the ADF

( p. 43).

• To adjust the resolution and contrast,

see pp. 72, 73.

3 Press Hook.

• You can also lift the handset instead of

pressing Hook.

76 Sending Faxes Chapter 7

Ex:

MEMORY USED 0%

(Currently used memory)

DOCUMENT READY

(Standby to scan)

TEL=

4 Dial the other party’s fax/telephone number.

• For dialling methods, see p. 74.

• If you make a mistake during dialling,

press Hook or hang up the handset and
start again from step 3.

■ If you hear a highpitched signal instead of a voice:

Ex:

TEL= 7654321

5 Press Start/Copy to begin sending the document.

If you picked up the handset to dial, press Start/Copy and hang up.

■ If you hear a voice:

5 Pick up the handset and start your conversation.

• If you pressed Hook instead of lifting the handset in step 3, you will hear

the other party’s voice but they will not be able to hear you through the
speaker. Pick up the handset to talk to the other party.

6 When you are ready to send your document, ask the other party to press the

start button on their fax machine.

7 When you hear the highpitched signal of the other party’s fax machine, press

Start/Copy and hang up to begin sending the document.

• If using the handset, be sure to hang up after you press Start/Copy on the FAX,

otherwise the call will be disconnected.

• The FAX will alert you by beeping if the handset is not hung up properly. Make sure
the handset is seated properly in its cradle. If you do not want the FAX to beep, disable
the OFFHOOK ALARM setting ( p. 144).

Sending Faxes

77Sending FaxesChapter 7

Cancelling Sending

Follow this procedure if you want to stop sending a document before transmission is
completed:

■

If you are sending a document using manual sending via the
handset:

1 Press Stop.

• The transmission is cancelled.

• The FAX prints an ERROR TX
REPORT ( p. 114).

■ If you are sending a document using memory sending:

1 Press Stop.

• The FAX asks you to confirm that you
want to cancel sending.

2 Press to cancel sending.

• Sending is not cancelled until you
press .

• If you change your mind and want to
continue sending, press #.

• To cancel transmission of a document
waiting to be sent (e.g. delayed sending,
between rediallings), you will have to
delete it from memory ( pp. 717, 98).

• The FAX prints an ERROR TX
REPORT ( p. 114).

CANCEL? YES #NO

YES=( ) NO=(#)

When you cancel sending, you may need to open the operation panel to remove the
document from the ADF ( p. 132).

78 Sending Faxes Chapter 7

Redialling When the Line is Busy

There are two methods of redialling: Manual redialling and Automatic redialling.
This section explains these two methods.

Manual Redialling

Press Redial/Pause to dial the last number you dialled with the numeric buttons.
(This starts redialling regardless of whether automatic redialling is enabled.)

Cancelling Manual Redialling

To cancel manual redialling, press Stop.

Automatic Redialling

What is Automatic Redialling?

When you are sending a document using memory sending ( p. 75) and the other
party’s line is busy, the FAX waits the specified time interval and then redials the
number automatically. This is called Automatic redialling.

You will know that the FAX is waiting to redial when
transaction number (

The automatic redialling options allow you to customise the number of times the
FAX redials, as well as the time interval between redials. You can also disable
automatic redialling if you prefer the FAX not to do so.

If all automatic redialling attempts are unsuccessful, the FAX cancels the
transmission and prints an ERROR TX REPORT to notify you that the transmission
was not completed ( p. 114).

Cancelling Automatic Redialling

Automatic redialling cannot be cancelled with the Stop button while the FAX is
waiting to redial. You can either wait until the FAX begins redialling and then follow
the procedure below, or if you want to cancel while the FAX is waiting to redial, you
will have to delete the document from memory ( p. 98).

TX/RX NO

.) are displayed in the LCD.

AUTO REDIAL

Sending Faxes

and the

Follow this procedure to cancel automatic redialling when the FAX begins redialling:

1 Wait until the FAX begins redialling.

DIALLING

79Sending FaxesChapter 7

2 Press Stop.

• The FAX asks you to confirm that you
want to cancel automatic redialling.

CANCEL? YES #NO

YES=( ) NO=(#)

3 Press to cancel redialling.

• Redialling is not cancelled until you press .

• If you change your mind and want to continue redialling, press #.

• The FAX prints an ERROR TX REPORT ( p. 114).

Setting the Options for Automatic Redialling

You can set the following options for automatic redialling:

• Whether the FAX redials automatically.

• The number of times the FAX attempts to redial.

• The time interval between redialling attempts.

Follow this procedure to adjust the automatic redialling options:

1 Press Function.

2 Press Data Registration.

3 Press OK.

4 Use ▼ or ▲ to select

TX SETTINGS

5 Press OK.

6 Use ▼ or ▲ to select

AUTO REDIAL

7 Press OK.

DATA REGSTRATION

USER SETTINGS

.

.

TX SETTINGS

ECM TX

AUTO REDIAL

Ex:

ON

710 Sending Faxes Chapter 7

8 Use ▼ or ▲ to select the setting you want.

• You can select from the following:

–ON

Enables automatic redialling.

– OFF

Disables automatic redialling.

Sending Faxes

■ If you selected

OFF

in step 8:

9 Press OK.

10 Press Stop to return to standby mode.

■ If you selected

ON

in step 8:

9 Press OK twice.

10 Use the numeric buttons to enter the number

of times you want the FAX to redial.

• You can select from 1 to 10 times.*

11 Press OK twice.

12 Use the numeric buttons to enter the time

interval between redials.

• You can select from 2 to 99 minutes.*

13 Press OK.

TIME OUT

Ex:

15:00 FaxOnly

REDIAL TIMES

Ex:

Ex:

REDIAL INTERVAL

Ex:

Ex:

TIME OUT

2TIMES

5TIMES

2MIN.

5MIN.

14 Press Stop to return to standby mode.

* The selectable values vary depending on the country.

Ex:

15:00 FaxOnly

711Sending FaxesChapter 7

Sending the Same Document to Several Fax Numbers (Sequential Broadcasting)

This feature, also called Sequential Broadcasting, allows you to send the same
document to several fax numbers in one operation. Simply load the document, enter
the fax numbers, and the FAX will then scan the document into its memory and send
the document to all the fax numbers you entered, one after the other.

You can send the same document to as many as 116 fax numbers using this feature.
Please note, however, that the fax numbers you enter must be registered for onetouch
or coded speed dialling ( Chapter 6). You will only be able to enter one fax number
using regular dialling (i.e. with the numeric buttons).

If you frequently send documents to the same group of fax numbers, you can register
these numbers for group dialling instead. This will simplify dialling ( p. 611).

Follow this procedure to send the same document to several fax numbers:

1 Load the document, face down in the ADF

( p. 43).

• To adjust the resolution and contrast,
see pp. 72, 73.

• You may be unable to send if the memory
used (shown in the LCD) is close to

100%

. To free up space in the FAX’s
memory: print, send, or delete any
documents you no longer need to be
stored in memory ( p. 94).

2 Enter up to 116 fax numbers using any of the

following methods:

❏ Onetouch speed dialling:

Press the onetouch speed dialling
button(s) you want.

❏ Coded speed dialling:

Press Coded Dial, then use the numeric
buttons to enter the twodigit code you
want. Repeat for other codes.

• Be sure to press Coded Dial before

each code.

Ex:

MEMORY USED 0%

(Currently used memory)

DOCUMENT READY

(Standby to scan)

Ex:

TEL=905 795 1111

Ex:

01

Ex:

TEL=03 3758 2111

712 Sending Faxes Chapter 7

❏ Regular dialling:

Use the numeric buttons to enter the fax

Ex:

TEL= 2 887 0166

number you want, then press OK.

• You can only enter one fax number
this way.

❏ Dialling with the directory:

Look up the other party’s name.

• You can enter the fax numbers in any order.

• If you enter a wrong destination, press C, then enter the correct destination.

• You must enter the second destination within five seconds of entering the first one. All
subsequent destinations must be entered within 10 seconds. If you wait longer than
these times, the FAX automatically begins scanning the document for sending. If you
do not want the FAX to begin scanning automatically after a few seconds, disable the

TIME OUT

• To review the destinations entered, use ▼ or ▲ to scroll through the numbers.

setting ( p. 146).

3 Press Start/Copy to begin scanning for sending, or wait a few seconds for the

FAX to begin scanning automatically.

• The FAX will first send the document to the onetouch speed dialling

destinations, then the coded speed dialling destinations, and finally to the
destination dialled using regular dialling.

• If you do not want the FAX to begin scanning automatically after a few

seconds, disable the

• To cancel sending once dialling has started, press Stop then . Sending

to all destinations you specified in step 2 will be cancelled. (You cannot
cancel only one destination.)

• If a number is busy, the FAX will continue sending to the other destinations and then
automatically redial the number that was busy.

• If the FAX’s memory becomes full while scanning your document,
will appear in the LCD. If this happens, remove the remainder of the document from
the ADF (you may need to open the operation panel to do so), then divide the
document into several sections and send each section separately.

TIME OUT

setting ( p. 146).

MEMORY FULL

Sending Faxes

713Sending FaxesChapter 7

Delayed Sending

Your FAX allows you to scan a document into its memory and send it automatically
to as many as 116 fax numbers at a preset time within the next 24 hours. This is called
Delayed sending or Timer sending. By using this feature, you can take advantage of
lower long distance rates at night, for example.

To use delayed sending correctly, make sure the correct time is set on your FAX
(p.36).

Scanning a Document into Memory for Delayed Sending

Follow this procedure to scan a document into the FAX’s memory for delayed
sending:

1 Load the document, face down in the ADF

( p. 43).

• To adjust the resolution and contrast,
see pp. 72, 73.

• You may be unable to scan if the memory
used (shown in the LCD) is close to

100%

. To free up space in the FAX’s
memory: print, send, or delete any
documents you no longer need to be
stored in memory ( p. 94).

2 Press Function.

3 Press Delayed Transmission.

4 Press OK.

5 Use the numeric buttons to enter the time at

which you want to send the document.

• Use the 24hour format for the time (e.g.
11:30 p.m. as 23:30), and precede single
digits with a zero.

6 Press OK.

Ex:

MEMORY USED 0%

(Currently used memory)

DOCUMENT READY

(Standby to scan)

REGISTER

Ex:

SET TIME 1_5:00

Ex:

SET TIME 2_2:30

SELECT LOCATIONS

TEL=

714 Sending Faxes Chapter 7

7 Enter up to 116 fax numbers you want to send

to using any of the following methods:

❏ Onetouch speed dialling:

Press the onetouch speed dialling

Ex:

TEL=905 795 1111

button(s) you want.

❏ Coded speed dialling:

Press Coded Dial, then use the numeric
buttons to enter the twodigit code you
want. Repeat for other codes.

• Be sure to press Coded Dial before

Ex:

01

Ex:

TEL=03 3758 2111

each code.

❏ Regular dialling:

Use the numeric buttons to enter the fax

Ex:

TEL= 2 887 0166

number you want, then press OK.

• You can only enter one fax number
this way.

❏ Dialling with the directory

Look up the other party’s name.

• If you enter the wrong destination, press C, then enter the correct destination.

• When you have entered multiple fax numbers, use ▼ or ▲ to scroll through the

numbers to review the destinations.

8 Press Start/Copy to begin scanning the

document into the FAX’s memory.

• When the preset time is reached, the FAX
sends the document to the destination(s)
you specified in step 7.

Sending Faxes

• You can register up to 20 different delayed sending operations.

• If the FAX’s memory becomes full while scanning your document, MEMORY FULL

will appear in the LCD. If this happens, you will not be able to send the document at
a preset time. Remove the remainder of the document from the ADF (you may need
to open the operation panel to do so).

• Since the FAX is multitasking, you can perform other tasks even when your FAX is
set for delayed sending.

715Sending FaxesChapter 7

Printing a Document Set for Delayed Sending

Follow this procedure to print a document stored in memory for delayed sending:

When you print a document stored in memory for delayed sending using the
following procedure, the print is reduced to 90% of the original.

1 Press Function.

2 Press Delayed Transmission.

3 Use or to select

PRINT

.

4 Press OK.

5 Use or to select the transaction number

(

TX/RX NO.

print.

• If you are unsure of the transaction

•A “

• Use or to display details of the

) of the document you want to

number (

TX/RX NO

MEMORY LIST ( p. 94).

#

” before the transaction number

(

TX/RX NO.

document is being sent at that moment
and can therefore not be selected.

transaction (e.g. destination).

.), print the DOC.

) indicates that that

6 Press OK.

7 Press to print the first page only, or press

to print all pages of the document.

• The FAX prints the document.

8 To continue printing other documents set for

delayed sending, repeat the procedure from
step 5.
or
Press Stop to return to standby mode.

REGISTER

PRINT

Ex:

TX/RX NO. 0_001

Ex:

TX/RX NO. #0_003

1ST PG ONLY?

YES=( ) NO=(#)

#

Ex:

15:00 FaxOnly

716 Sending Faxes Chapter 7

Deleting a Document Set for Delayed Sending

Follow this procedure to delete a document stored in memory for delayed sending:

1 Press Function.

2 Press Delayed Transmission.

3 Use or to select

DELETE FILE

.

4 Press OK.

5 Use or to select the transaction number

(

TX/RX NO.

delete.

• If you are unsure of the transaction

number (
MEMORY LIST ( p. 94).

•A “

(
document is being sent at that moment. If
you want to delete a document being
sent, follow the instructions in the LCD.

• Use or to display details of the

transaction (e.g. destination).

) of the document you want to

TX/RX NO.

#

” before the transaction number

TX/RX NO.

), print the DOC.

) indicates that that

6 Press OK.

7 Press to delete the document.

• If you change your mind and want to

keep the document in memory for
delayed sending, press

#

.

REGISTER

DELETE FILE

Ex:

TX/RX NO. 0_001

Ex:

TX/RX NO. #0_003

OK TO DELETE?

YES=( ) NO=(#)

ERASING END

Sending Faxes

8 To continue deleting other documents set for

delayed sending, repeat the procedure from
step 5.
or
Press Stop to return to standby mode.

Ex:

15:00 FaxOnly

717Sending FaxesChapter 7

718 Sending Faxes Chapter 7

Chapter 8

Receiving Faxes

❏ Receiving Methods .................................................................................... 82

• Receiving Faxes Automatically: FAX ONLY MODE.......................... 82

Setting FAX ONLY MODE ............................................................... 82

• Receiving Both Faxes and Telephone Calls Automatically:

Fax/Tel Mode......................................................................................... 84

Setting Fax/Tel Mode ......................................................................... 84

Setting the Options for Fax/Tel Mode ................................................ 85

• Receiving Faxes Manually: MANUAL MODE .................................... 87

Setting MANUAL MODE.................................................................. 87

Receiving a Fax Manually .................................................................. 87

• Receiving With an Answering Machine: ANS.MACHINE MODE ..... 89

Setting ANS.MACHINE MODE........................................................ 89

Using the FAX With an Answering Machine..................................... 89

❏ Receiving While Performing Other Tasks................................................. 810

❏ Receiving Faxes in Memory When a Problem Occurs.............................. 810

❏ Cancelling Receiving ................................................................................. 811

Receiving Faxes

81Receiving FaxesChapter 8

Receiving Methods

The FAX provides you with several modes for receiving faxes. To determine which
mode best suits your requirements, refer to the table below:

Receive Mode Main Use Operation Requirements Details

FAX ONLY
MODE

Fax The FAX answers all

calls as fax calls. It
receives faxes
automatically and
disconnects voice calls.

Separate telephone line
for fax use only.

p. 82

Fax/Tel Mode Fax/Tel The FAX automatically

MANUAL MODE Tel The FAX rings for every

ANS.MACHINE
MODE

Fax/Tel The FAX receives

switches between fax and
voice calls. It receives
faxes automatically and
rings for voice calls.

call, whether a fax call or
a voice call. For a fax
call, you have to
manually activate
reception of a fax.

documents automatically
and the answering
machine records voice
messages.

Optional handset or
telephone connected to
the FAX.

Optional handset or
telephone connected to
the FAX.

Answering machine
connected to the FAX.

p. 84

p. 87

p. 89

Once you have decided which mode is suitable for your needs, set the mode as
described in this chapter. You can change the mode at any time.

Receiving Faxes Automatically: FAX ONLY MODE

If you have a separate telephone line for fax use only, connect your FAX to this line
and set FAX ONLY MODE. Your FAX will answer all calls as fax calls.

Setting FAX ONLY MODE

1 Press Function then Receive Mode.

2 Use or to select

press OK.

FAX ONLY MODE

then

FAX ONLY MODE

Ex:

15:00 FaxOnly

82 Receiving Faxes Chapter 8

If

FAX ONLY MODE

follow this procedure to set this mode:

does not appear in the LCD when you press Receive Mode,

1 Press Function.

2 Press Data Registration.

3 Press OK.

4 Use or to select

RX SETTINGS

.

5 Press OK.

6 Use or to select

RX MODE

.

7 Press OK.

8 Use or to select

FAX ONLY MODE

9 Press OK.

10 Press Stop to return to standby mode.

11 Confirm that FaxOnly is displayed in the

LCD.

• If FaxOnly is not displayed, follow

steps 1 to 2 on page 82 to select

ONLY MODE

LCD returns to standby mode.

. After a few seconds, the

FAX

DATA REGSTRATION

USER SETTINGS

RX SETTINGS

ECM RX

RX MODE

Ex:

FAX/TEL AUTO SW

.

FAX ONLY MODE

INCOMING RING

Ex:

15:00 FaxOnly

Ex:

15:00 FaxOnly

Receiving Faxes

The FAX treats all incoming calls as fax calls. It receives faxes automatically and
disconnects any voice calls.

The FAX does not ring when it receives a fax call. If you want to be alerted when a
fax call is received, connect the optional handset or a telephone to the FAX, and
enable the
rings before the FAX answers (

INCOMING RING

setting ( p. 147). You can also select the number of

RING COUNT

, p. 147).

83Receiving FaxesChapter 8

Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode

Set this mode if you only have one telephone line for fax and telephone use and want
your FAX to automatically switch between fax and voice calls.

For this mode, you need to connect the optional handset or a telephone to your FAX
( p. 25).

Setting Fax/Tel Mode

Follow this procedure to set the receive mode to
Tel Mode):

1 Press Function.

2 Press Data Registration.

FAX/TEL AUTO SW

DATA REGSTRATION

(Fax/

3 Press OK.

4 Use or to select

RX SETTINGS

.

5 Press OK.

6 Use or to select

RX MODE

.

7 Press OK.

8 Use or to select

FAX/TEL AUTO SW

9 Press OK.

• To set the options for

SW

(Fax/Tel Mode), see the following

pages.

FAX/TEL AUTO

10 Press Stop to return to standby mode.

11 Confirm that FaxTel is displayed in the

LCD.

• If FaxTel is not displayed, follow steps

1 to 2 on page 82 to select Fax/Tel
Mode. After a few seconds, the LCD
returns to standby mode.

USER SETTINGS

RX SETTINGS

ECM RX

RX MODE

Ex:

FAX ONLY MODE

.

FAX/TEL AUTO SW

RING START TIME

Ex:

15:00 FaxTel

Ex:

15:00 FaxTel

84 Receiving Faxes Chapter 8

Setting the Options for Fax/Tel Mode

If you set Fax/Tel Mode, you can control precisely how the FAX handles incoming
calls by adjusting the following settings:
–

RING START TIME

call is from a fax machine or from a telephone (default: 8 seconds).

–

F/T RING TIME

is from a telephone (default: 22 seconds).

–

DEFAULT ACTION

disconnects the call after the ring time set in
(default: switches to receive mode).

■

What Happens When Fax/Tel Mode is Selected

When the FAX receives a call, it responds according to the type of call as follows:

Type of call

Telephone charges
begin for the caller.

RING START

TIME

(Default setting = 8 sec.)

F/T RING TIME

(Default setting = 22 sec.)

setting: Adjust the time the FAX takes to check whether a

setting: Adjust the length of time the FAX rings when the call

setting: Set whether the FAX switches to receive mode or

F/T RING TIME

Telephone Fax Fax

The FAX listens for the fax tone.

The fax tone is not detected.

The FAX starts ringing.

If you don’t pick up the handset .

(within 22 sec.)

DEFAULT ACTION

RECEIVE

Choose between:

(default setting) and

Sending document

manually

The FAX answers without ringing.

(For 8 sec.)

The fax tone is
detected.

DISCONNECT.

has elapsed

Sending document

automatically

The document is

received automatically.

(The fax tone is
detected and the FAX
switches to receive
mode.)

Pick up the handset

to talk.

DISCONNECT

The fax disconnects
the call.

Receiving Faxes

RECEIVE

(Default setting)

Not all fax machines are capable of sending a fax tone. For t hose cases if you set
the

DEFAULT ACTION

automatically and starts receiving the document. If no document comes in, it
disconnects the call after appro ximately 40 seconds.

to

RECEIVE

, the fax switches to receive mode

85Receiving FaxesChapter 8

Follow this procedure to set the Fax/Tel Mode options:

1 Follow steps 1 to 9 on page 84.

2 Press OK.

3 Use the numeric buttons to enter the

START TIME

• You can select from 0 to 30 seconds.*

• See the previous page for details on this
setting.

duration.

4 Press OK twice.

5 Use the numeric buttons to enter the

RING TIME

• You can select from 10 to 60 seconds.*

• See the previous page for details on this

duration.

setting.

6 Press OK twice.

7 Use or to select the

setting you want.

• You can select from the following:
–

RECEIVE

–

DISCONNECT

call)**

• See the previous page for details on this
setting.

DEFAULT ACTION

(Switch to receive mode)

(Disconnect the

RING

F/T

RING START TIME

Ex:

Ex:

F/T RING TIME

Ex:

Ex:

DEFAULT ACTION

Ex:

8SEC

9SEC

22SEC

30SEC

RECEIVE

8 Press OK.

9 Press Stop to return to standby mode.

* The selectable duration varies depending on the country.

** DISCONNECT is available for certain countries only.

86 Receiving Faxes Chapter 8

INCOMING RING

Ex:

15:00 FaxTel