Canon L120 Software Guide

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Introduction

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Appendix

ENG

Software Guide

Table of Contents

Index

Things You Can Do

- Fax

- Copy

- Print

Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.

How to Use This Guide

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Appendix

Manuals for the Machine

● Machine Set-Up

● Software Installation

● Basic Features

● Machine Settings

● Specifications

● Advanced Fax Features

● Status Monitor

● Reports and Lists

● Driver Set-Up

● Printing

Starter Guide

Basic Guide

Advanced Guide

Software Guide

(This Document)

CD-ROM

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Index

Indicates the manual is supplied in PDF format in the accompanying CD-ROM.

CD-ROM

● To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/ Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe Systems Incorporated website (http://www.adobe.com).

● Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products if you need an exact specification, please contact Canon.

● The machine illustration on the cover may differ slightly from your machine.

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Legal Notices

Trademarks

Canon and FAXPHONE are registered trademarks, and UHQ is a trademark of Canon Inc. Microsoft and Windows are registered trademarks of Microsoft Corporation. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

Copyright © 2005 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon, Inc.

Disclaimer

The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

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Introduction

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Manuals for the Machine ................................................................................i

Legal Notices................................................................................................. ii

How to Use This Guide................................................................................. vi

1 Introduction .................................................................................................................... 1-1

Where to Find Help.................................................................................... 1-2

Canon Support Center ........................................................................ 1-2

Self Help.............................................................................................. 1-2

System Requirements ............................................................................... 1-3

Checking Installation ................................................................................. 1-4

Table of Contents

Index

Uninstalling the Printer Driver.................................................................... 1-5

iii

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Appendix

2 Printing............................................................................................................................ 2-1

Printing a Document .................................................................................. 2-2

Canceling Printing ............................................................................... 2-2

Changing Print Settings............................................................................. 2-3

From a Windows Application............................................................... 2-3

From the [Printers and Faxes]

(Windows 98/Me/2000: [Printers]) Folder............................................ 2-4

Windows 98/Me Properties........................................................................ 2-5

Windows 2000/XP Properties and Printing Preferences ......................... 2-23

Properties.......................................................................................... 2-24

Printing Preferences.......................................................................... 2-29

Using the Machine on Your Network ....................................................... 2-45

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Index

Setting the Machine as a Shared Printer .......................................... 2-45

Using the Shared Printer on Your Network ....................................... 2-50

3 Troubleshooting............................................................................................................. 3-1

Printer Problems........................................................................................ 3-2

Driver Problems......................................................................................... 3-5

Installing and Uninstalling Problems.......................................................... 3-7

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4 Appendix......................................................................................................................... 4-1

Printer Specifications................................................................................. 4-2

Hardware............................................................................................. 4-2

Software .............................................................................................. 4-2

Glossary .................................................................................................... 4-3

Index.......................................................................................................... 4-9

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Introduction

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Appendix

How to Use This Guide

■ Using the Top Page

Introduction

Printing

Troubleshooting

Appendix

Software Guide

Returns to the last page opened. Displays the previous or next page. Returns to the top page.

TOP

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ENG

Table of Contents

Index

Table of Contents

Index

Things You Can Do

- Fax

- Copy

- Print

Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.

How to Use This Guide

Displays the “How to Use This Guide” page.

Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.

Introduction

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Appendix

■ Using the Chapter Topic List

Introduction

Printing

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Appendix

1 Introduction

Where to Find Help.................................................................................. 1-2

System Requirements............................................................................. 1-3

Checking Installation............................................................................... 1-4

Uninstalling the Printer Driver................................................................ 1-5

Returns to the last page opened. Displays the previous or next page. Returns to the top page.

TOP

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Table of contents for the chapter.

Table of Contents

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Table of Contents

Index

1-1

Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.

vii

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The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine.

WAR NING

Indicates a warning that may lead to death or serious injury if not observed.

CAUTION

Explains how to avoid actions that could injure you or damage your machine.

Appendix

NOTE

Explains operating restrictions and how to avoid minor difficulties.

In addition, this guide uses a distinctive notation to identify buttons and information in the LCD:

– Menu items you select and the buttons you press on the screen appear in square brackets: [Preferences].

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viii

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1 Introduction

Where to Find Help.................................................................................. 1-2

System Requirements............................................................................. 1-3

Checking Installation............................................................................... 1-4

Uninstalling the Printer Driver................................................................ 1-5

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Appendix

Where to Find Help

When you encounter a problem during installation of the driver software or while operating your machine, consult the following:

In This Manual

See Chapter 3, “Troubleshooting.”

In the Basic Guide

See Chapter 3, “Troubleshooting.”

README. TXT File

The hints, limitations, and restrictions you need to be aware of when installing and using the drivers are included in the README.TXT file provided with the drivers.

– Click (Help) in the title bar of the dialog box

desired item.

– Right-click the desired item

– Select the desired item

→ select [What’s this?].

→ press [F1].

→ click the

■ Canon Support Center

If the above Help does not provide the information you need, please contact the Canon Support Center at 1-800-828-4040 between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday and 10:00 A.M. to 8:00 P.M. on Saturday.

■ Self Help

For 24 hour interactive troubleshooting, e-mail technical support, the latest driver downloads and answers to frequently asked questions please visit the Canon Support site at www.canontechsupport.com.

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Online Help

You can locate additional help in the Online Help file provided with the driver software. In the [Properties] dialog box, you can click [Help] to display information about every feature and option in the drivers.

Context Sensitive Help

This Help displays the explanation of each item in the current dialog box. Use one of the following procedures to activate a context sensitive help.

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System Requirements

Microsoft Windows 98/98SE

CPU: Intel 80486DX/66 MHz or faster Memory: 24 MB or more Available Hard Disk Space: 355 MB or more

Microsoft Windows Me

CPU: Intel Pentium/150 MHz or faster Memory: 32 MB or more Available Hard Disk Space: 295 MB or more

Microsoft Windows 2000 Professional

CPU: Intel Pentium/133 MHz or faster Memory: 64 MB or more Available Hard Disk Space: 655 MB or more

Microsoft Windows XP (32-bit version)

CPU: Intel Pentium/Celeron series 300 MHz or faster Memory: 128 MB or more Available Hard Disk Space: 1.5 GB or more

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Checking Installation

Check if the driver is installed successfully and the machine is selected as the default printer.

NOTE

If your machine is selected in the printer box when you open the [Print] dialog box in an application, which means your machine is set as the default printer.

1. Open the [Printers and Faxes] (Windows 98/

Me/2000: [Printers]) folder.

Click [start] on the Windows task bar → select [Printers and Faxes] (Windows 98/Me/2000: [Start] → [Settings] → [Printers]). Make sure the driver icon is displayed.

2. Select the default printer.

Click the corresponding printer driver icon. From the [File] menu, click [Set as Default Printer] (Windows 98/ Me: [Set as Default]).

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Uninstalling the Printer Driver

Before you remove the driver, make sure the following:

● You have the installation software available for installation.

● No application is running on your computer.

NOTE

To uninstall the software in Windows 2000/XP, you must be the user with administrative privileges.

1. Click [start] on the Windows task bar → [(All)

Programs] → [Canon Printer Uninstaller] → [CARPS Printer Driver Uninstaller Ver.2.0].

2. Select the corresponding printer → click

[Delete].

3. Click [Yes].

Uninstallation proceeds automatically and next dialog box appears.

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4. Click [Exit].

NOTE

A message recommending you to restart your computer may appear under some operating systems. In this case, continue after restarting your computer.

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2Printing

Printing a Document ............................................................................... 2-2

Canceling Printing .................................................. 2-2

Changing Print Settings.......................................................................... 2-3

From a Windows Application .................................. 2-3

From the [Printers and Faxes] (Windows 98/Me/2000:

[Printers]) Folder..................................................... 2-4

Windows 98/Me Properties ..................................................................... 2-5

Windows 2000/XP Properties and Printing Preferences....................... 2-23

Properties ............................................................. 2-24

Printing Preferences ............................................. 2-29

Table of Contents

Index

Using the Machine on Your Network.................................................... 2-45

Setting the Machine as a Shared Printer.............. 2-45

Using the Shared Printer on Your Network........... 2-50

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Printing a Document

1. Open the document in an application.

2. Select the command to print.

In most cases, click [Print] from the [File] menu. The [Print] dialog box appears.

3. From the [Select Printer] list box or the

[Name] pull-down list in the [Print] dialog box, select the printer to be used.

4. Click [Preferences] or [Properties].

NOTE

Depending on the application you are using, select the printer to be used in the [General] tab sheet in the [Print] dialog box, then specify the print settings in the corresponding tab sheet. (Only for Windows 2000.)

5. Specify the required settings → click [OK].

NOTE

For details, see “Changing Print Settings,” on p. 2-3.

■ Canceling Printing

1. Open the [Printers and Faxes] (Windows 98/

Me/2000: [Printers]) folder.

Click [start] on the Windows task bar → select [Printers and Faxes] (Windows 98/Me/2000: [Start] → [Settings] → [Printers]).

2. Double-click the corresponding printer driver

icon.

3. Right click the print job → click [Cancel] →

[Yes].

NOTE

For Windows 98/2000, the job will be canceled when you click [Cancel].

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6. Click [Print] or [OK].

Printing starts.

NOTE

To cancel printing, click [Cancel].

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Changing Print Settings

To view or change the print settings, access the properties or printing preferences dialog box of the printer driver. You can access the properties dialog box either from the application’s [Print] dialog box or the [Printers and Faxes] (Windows 98/Me/2000: [Printers]) folder, and the printing preferences dialog box from the [Printers and Faxes] (Windows 2000: [Printers]) folder. To access the dialog box, follow this procedure.

NOTE

– The properties dialog box enables you to set up the printer

configuration and configure the print settings for all Windows applications. The printing preferences dialog box enables you to specify the default settings for the printing options available when you print with the machine. (Only for Windows 2000/XP.)

– The number of tabs displayed in the properties dialog box will vary,

depending on the type of operating system you are using and the method you use to access the dialog box.

– The method you use to access the dialog boxes determines how long

the printing options remain in effect: If you access the dialog box from an application’s [Print] dialog box, your selected printing options apply only to the current print job. They will not be stored when you close the application. If you access the dialog box from the [Printers and Faxes] (Windows 98/Me/2000: [Printers]) folder, selected printing options apply to all Windows applications and remain in effect until you change those settings.

■ From a Windows Application

Opening the Printing Preferences or Properties Dialog Box

1. Select the command to print.

In most cases, click [Print] from the [File] menu. The [Print] dialog box appears.

2. From the [Select Printer] list box or the

[Name] pull-down list in the [Print] dialog box, select the printer to be used.

3. Click [Preferences] or [Properties].

The [Printing Preferences] or [Canon L120 Properties] dialog box appears.

NOTE

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■ From the [Printers and Faxes]

(Windows 98/Me/2000: [Printers]) Folder

Opening the Properties Dialog Box

1. Open the [Printers and Faxes] (Windows 98/

Me/2000: [Printers]) folder.

Click [start] on the Windows task bar → select [Printers and Faxes] (Windows 98/Me/2000: [Start] → [Settings] → [Printers]).

2. Click the corresponding printer driver icon.

3. From the [File] menu, click [Properties].

You can also open the properties dialog box by right-clicking the corresponding printer driver icon and selecting [Properties] from the pop-up menu. The [Canon L120 Properties] dialog box appears.

Opening the Printing Preferences Dialog Box (Windows 2000/XP)

1. Open the [Printers and Faxes] (Windows

2000: [Printers]) folder.

Click [start] on the Windows task bar → select [Printers and Faxes] (Windows 2000: [Start] → [Settings] → [Printers]).

2. Click the corresponding printer driver icon.

3. From the [File] menu, click [Printing

Preferences].

You can also open the printing preferences dialog box by rightclicking the corresponding printer driver icon and selecting [Printing Preferences] from the pop-up menu. The [Canon L120 Printing Preferences] dialog box appears.

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Windows 98/Me Properties

NOTE

– The screens shown below are displayed when you open [Canon

L120 Properties] from the [Printers] folder.

– The number of tabs displayed in the properties dialog box depends

on how you have your system set up.

General Tab

Lets you print a test page or define separator pages. Refer to your Windows operating system documentation for more information.

Details Tab

Specifies the printer port and time-out settings. Refer to your Windows operating system documentation for more information.

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Spool Settings

The installer sets the following defaults.

Color Management Tab

Associate color profiles with your color printer. Refer to your Windows operating system documentation for more information.

Sharing Tab

Specifies the printer sharing settings. This tab sheet is available only when the printer sharing is enabled (see p. 2-45). Refer to your Windows operating system documentation for more information.

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Page Setup Tab

Specifies the page settings including the paper size, scaling, number of copies, orientation, number of pages per sheet, etc. For information on [Profile] and [Output Method], refer to “Profiles,” on p. 2-18.

[Page Size] Selects the original page size to work with in

an application. Available options are; [Letter], [11 x 17], [Legal], [Executive], [A5], [B5], [A4], [B4], [A3], [Envelope Monarch], [Envelope COM10], [Envelope DL], [Envelope C5] and [Custom [Name fixed]]. However, when [11 x 17], [B4], or [A3] is selected in the [Page size], the original page size is reduced to fit [Letter] automatically.

[Output Size] Selects the output paper size to print on.

When this option is set to anything other than [Match Page Size], the original page size is automatically reduced or enlarged to fit the selected output paper size when printed.

NOTE

Up to 50 sizes can be defined for [Custom Paper Size] with the [Custom Paper Size Settings] option (see p. 2-11).

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Default settings depend on the country/region of purchase.

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[Copies] Specifies the number of copies to be printed

(1 to 99).

[Orientation] Selects the direction of printing relative to

the paper ([Portrait] or [Landscape]).

[Page Layout] Selects the number (1, 2, 4, 6, 8, 9 or 16) of

original pages per sheet or [Poster] (2 x 2, 3 x 3 or 4 x 4 pages to comprise one sheet). When this option is set to anything other than [1 Page per Sheet] and [Poster], the original page size is reduced to fit the selected page layout when printed.

NOTE

– When [Poster] is selected, [Manual Scaling], [Watermark] and

[Page Options] are disabled.

– When [1 Page per Sheet] is selected, [Manual Scaling]

appears. When this option is set to anything other than [1 Page per Sheet], [Manual Scaling] disappears and [Page Order] appears in its place.

[Manual Scaling] Reduces or enlarges the original page size.

Selecting this check box enables the edit box on the right side to specify the magnification factor (25 to 200%).

[Paper Type] Selects the paper type to print. Available

paper types are as follows: – Plain Paper (16 to 24 lb. (60 to 90 g/m

– Plain Paper L (16 to 24 lb. (60 to 90 g/m – Heavy Paper (24 to 43 lb. (91 to 163 g/m – Heavy Paper H (24 to 43 lb. (91 to 163 g/

))

– Transparencies

NOTE

– If paper curls excessively when printed with [Plain Paper]

selected, select [Plain Paper L].

– If print fixing is not sufficient when printed with [Heavy Paper]

selected, select [Heavy Paper H].

– Depending on [Output Size] and [Page Layout] settings,

[Transparencies] is not displayed.

– If you select [Envelope Monarch], [Envelope COM10],

[Envelope DL], or [Envelope C5] as [Output Size], [Paper Type] is automatically set to [Envelope].

))

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NOTE

If you select enlarge/reduce ratio on the [Print] screen of an application software, select 100% in [Manual Scaling].

[Page Order] Selects the order in which original pages are

placed on each sheet of the output paper when more than one page is printed per sheet.

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Appendix

[Watermark] Inserts the selected watermark to be printed

on each page. Eight types of pre-defined watermark are available: – CONFIDENTIAL

–COPY – DRAFT – FILE COPY –FINAL – PRELIMINARY –PROOF – TOP SECRET Selecting this check box enables [Edit

Watermark] to add a watermark.

NOTE

This option is disabled when [Page Layout] is set to [Poster].

[Edit Watermark] Opens the [Edit Watermark] dialog box (see

p. 2-9).

[Custom Paper Size]

[Page Options] Opens the [Page Options] dialog box (see

Opens the [Custom Paper Size Settings] dialog box (see p. 2-11).

p. 2-12).

Edit Watermark

Clicking [Edit Watermark] in the [Page Setup] tab sheet opens the [Edit Watermark] dialog box. This dialog box enables you to insert a text string as a watermark onto pages. This option is enabled only when the [Watermark] check box is selected in the [Page Setup] tab sheet (see p. 2-7).

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NOTE

This option is disabled when [Page Layout] is set to [Poster].

[Restore Defaults] Resets all the current settings to their default

values.

[View Settings] Click this button to display the [View

Settings] dialog box. This dialog box allows you to view and confirm all of the current page settings in a listed from (see p. 2-22).

[Watermark List] Displays the names of registered

watermarks. The preview image in the upper left part of the dialog box displays the selected watermark with the specified settings reflected.

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[Add] Registers a new watermark. Clicking this

button adds a blank name field in [Watermark List] in which you enter the name of watermark to be registered. Up to 50 watermarks can be registered.

[Delete] Removes the selected watermark from

[Watermark List].

NOTE

You cannot delete a pre-defined watermark or a watermark selected in the [Page Setup] tab.

[Position] Specifies the position where the watermark

is printed on each page. You can enter the values in the [X] and [Y] edit boxes (in a range between –50 and 50), or use the X and Y slide bars to move the position.

[Move to Center] Relocates the watermark to the center of the

page.

[Angle] Specifies the angle of watermark ([Upward

Left to Right], [Downward Left to Right], or [Set Angle]). You can select the corresponding radio button, or use the slide bar to move the angle.

[Size] Specifies the font size of the watermark (1 to

500).

[Color] Selects the font color of the watermark.

[Border] Adds the frame to the watermark. You can

select the frame type ([Circle], [Rectangle], or [None]).

[Print Style] Selects the type of watermark ([Transparent]

or [Overlap]).

[Print on First Page Only]

NOTE

Some settings are not available for pre-defined watermarks.

Prints the selected watermark only on the first page of the document.

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[Name] Displays the name of the currently selected

watermark.

[Text] Displays the text string of the currently

selected watermark.

[Font] Selects the font type of the watermark.

[Style] Selects the font style of the watermark.

Available styles are [Regular], [Italic], [Bold] and [Bold Italic].

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Custom Paper Size Settings

Clicking [Custom Paper Size] in the [Page Setup] tab sheet opens the [Custom Paper Size Settings] dialog box. This dialog box enables you to define custom paper sizes for quick selection and register new custom paper sizes to the [Paper List] box. You can specify the name, width, and height of each size. Up to 50 custom paper sizes can be defined.

NOTE

This setting is not available when the [Canon L120 Properties] dialog box is opened from a Windows application.

[Name of Custom Paper Size]

[Unit] Selects the unit of measurement of paper

[Paper Size] Specifies the width and height of the custom

NOTE

Be sure that [Width] does not exceed [Height] when specifying the values.

[Register] Registers the custom paper and adds its

[Delete] Removes the selected custom paper from

NOTE

You cannot delete a pre-defined paper size or a paper size selected in the [Page Setup] tab.

Specifies the name of custom paper.

size ([Millimeter] or [Inch]).

paper.

name to [Paper List].

[Paper List].

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[Paper List] Displays the paper sizes actually available.

Selects a paper size from which you can create a custom paper size.

NOTE

You can share the custom paper sizes with all printers connected to your computer. Up to 50 sizes can be defined for [Custom Paper Size].

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