Canon I-SENSYS MF3200 User Manual
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Advanced Fax Features
1
Advanced Copy
Features
2
System Monitor
3
Reports and Lists
4
Troubleshooting
5
Appendix
6
ENG
Advanced Guide
Series
Table of Contents
Index
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.
How to Use This Guide
Advanced Fax Features
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Manuals for the Machine
● Machine Set-Up
● Software Installation
● Basic Features
● Maintenance
● Machine Settings
● Specifications
● Advanced Features
● System Monitor
● Reports and Lists
● Printing Features
● Scanning Features
● PC Faxing Features
Starter Guide
Basic Guide
Advanced Guide
(This Document)
Software Guide
CD-ROM
CD-ROM
CD-ROM
Table of Contents
Index
Indicates the manual is supplied in PDF format in the accompanying CD-ROM.
CD-ROM
● To view the manuals in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/
Adobe Acrobat Reader is not installed on your system, please download it from the Adobe Systems
Incorporated website.
● Considerable effort has been made to make sure that the manuals for the machine are free of
inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact
specification, please contact Canon.
● The machine illustration on the cover may differ slightly from your machine.
i
Advanced Fax Features
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Things You Can Do
Specify a recipient with a
single key
One-Touch Speed Dialing
→ Basic Guide
Specify a recipient with a
two-digit code
Coded Dialing
→ Basic Guide
Look up a particular
recipient
Redial when the line is busy
AAAAA
BBBBB
CCCCC
Address Book Dialing
→ p. 1-2
Redialing
→ p. 1-3
Receive faxes in memory
without printing out
Memory Reception
→ p. 1-9
Reject faxes without their
numbers
Reception Restriction
→ p. 1-9
Table of Contents
Index
Specify multiple recipients
with a single key
Group Dialing
→ Basic Guide
Send a fax to multiple
recipients
Broadcasting
→ p. 1-12
Select a scan mode depending on
the type of image
ABC
ABC
ABC
ABC
Image Quality
→ Basic Guide
ii
Advanced Fax Features
DEF
DEF
DEF
DEF
DEF
DEF
DEF
DEF
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Adjust the density level of
scanned images
Density
→ Basic Guide
Enlarge or reduce copied
images
A
Zoom Ratio
→ Basic Guide
A
Copy two documents on one
sheet
ABC
ABC
ABC
ABC
1
2
2 on 1 Combination
→ p. 2 -2
ABC
ABC
ABC
ABC
1
2
Print a document from a PC
ABC
ABC
ABC
ABC
Printing
→ Software Guide
Send a fax from a PC
PC Faxing
→ Software Guide
Table of Contents
Index
Sort copies by page order
AAAA
AAAA
BBBB
AAAA
BBBB
CCCC
AAAA
BBBB
CCCC
DDDD
1
BBBB
CCCC
DDDD
2
CCCC
DDDD
3
DDDD
4
Collate Copy
→ p. 2-2
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
AAAA
AAAA
AAAA
AAAA
1
AAAA
AAAA
1
AAAA
1
Specify detailed scanning
options to suit various images
ABC
ABC
ABC
ABC
Scanning
→ Software Guide
iii
Advanced Fax Features
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Table of Contents
Manuals for the Machine ................................................................................i
Things You Can Do ...................................................................................... ii
How to Use This Guide............................................................................... viii
Using the Top Page ............................................................................. viii
Using the Chapter Topic List.................................................................. ix
Legal Notices............................................................................................... xi
1 Advanced Fax Features (MF3240 Only) ....................................................................... 1-1
Dialing Features ........................................................................................ 1-2
Using Address Book............................................................................ 1-2
Redialing ............................................................................................. 1-3
Table of Contents
Index
Dialing Through a Switchboard ........................................................... 1-4
Switching Temporarily to Tone Dialing................................................ 1-5
Checking Dialing Line ......................................................................... 1-6
Dialing an Overseas Number (With Pauses)....................................... 1-6
Receiving Features.................................................................................... 1-7
Setting Receive Mode ......................................................................... 1-7
Memory Reception .............................................................................. 1-9
Reception Restriction .......................................................................... 1-9
iv
Advanced Fax Features
1
Advanced Copy
Features
2
System Monitor
3
Reports and Lists
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Remote Reception .............................................................................. 1-9
Reducing Received Images .............................................................. 1-10
Printing Received Documents ........................................................... 1-11
Additional Fax Modes .............................................................................. 1-12
Broadcasting ..................................................................................... 1-12
Canceling Reservation ...................................................................... 1-12
Troubleshooting
Appendix
4
5
6
Canceling Fax Jobs ................................................................................. 1-13
2 Advanced Copy Features.............................................................................................. 2-1
Advanced Copy Features .......................................................................... 2-2
Collate Copy........................................................................................ 2-2
2 on 1 Combination ............................................................................. 2-2
Canceling Copy Jobs .......................................................................... 2-3
3 System Monitor .............................................................................................................. 3-1
Checking Job and Machine Status ............................................................ 3-2
Checking Print Status.......................................................................... 3-2
Checking Print and Scan Counts ........................................................ 3-2
Checking and Deleting Documents Stored in Memory
(MF3240 Only) .................................................................................... 3-3
Table of Contents
Index
v
Advanced Fax Features
1
Advanced Copy
Features
2
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Checking and Printing Transmission/Reception Results
(MF3240 Only) .................................................................................... 3-3
Checking Remaining Memory (MF3240 Only) .................................... 3-3
System Monitor
Reports and Lists
Troubleshooting
Appendix
3
4
5
6
4 Reports and Lists (MF3240 Only) ................................................................................. 4-1
Summary of Reports and Lists .................................................................. 4-2
Printing Reports Automatically .................................................................. 4-3
TX RESULT REPORT ........................................................................ 4-3
RX RESULT REPORT ........................................................................ 4-4
ACTIVITY REPORT ............................................................................ 4-5
Printing Reports and Lists Manually .......................................................... 4-6
5 Troubleshooting............................................................................................................. 5-1
General Problems...................................................................................... 5-2
Paper Feeding Problems........................................................................... 5-3
Table of Contents
Index
Faxing Problems (MF3240 Only)............................................................... 5-4
Sending Problems............................................................................... 5-4
Receiving Problems ............................................................................ 5-8
Copying Problems ................................................................................... 5-13
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Advanced Fax Features
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Printing Problems .................................................................................... 5-14
Telephone Problems (MF3240 Only) ...................................................... 5-16
6 Appendix......................................................................................................................... 6-1
Glossary .................................................................................................... 6-2
Index.......................................................................................................... 6-8
Table of Contents
Index
vii
Advanced Fax Features
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
How to Use This Guide
■ Using the Top Page
Advanced Fax Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
Advanced Guide
3
4
5
6
Series
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
TOP
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ENG
Table of Contents
Index
Table of Contents
Index
Please read this guide before operating this equipment.
After you finish reading this guide, store it in a safe place
for future reference.
How to Use This Guide
Displays the “How to Use This Guide” page.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.
viii
Advanced Fax Features
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
■ Using the Chapter Topic List
Advanced Fax Features
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
Table of Contents
Index
1
1 Advanced Fax Features (MF3240 Only)
2
3
4
5
6
Dialing Features....................................................................................... 1-2
Using Address Book ............................................... 1-2
Redialing................................................................. 1-3
Dialing Through a Switchboard .............................. 1-4
Switching Temporarily to Tone Dialing.................... 1-5
Checking Dialing Line............................................. 1-6
Dialing an Overseas Number (With Pauses).......... 1-6
Receiving Features.................................................................................. 1-7
Setting Receive Mode ............................................ 1-7
Memory Reception ................................................. 1-9
Reception Restriction ............................................. 1-9
Remote Reception.................................................. 1-9
Reducing Received Images.................................. 1-10
Printing Received Documents .............................. 1-11
Additional Fax Modes............................................................................ 1-12
Broadcasting......................................................... 1-12
Canceling Reservation ......................................... 1-12
Canceling Fax Jobs............................................................................... 1-13
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
TOP
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Table of contents for the chapter.
1-1
Table of Contents
Index
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.
ix
Advanced Fax Features
1
Advanced Copy
Features
2
System Monitor
3
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The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should
keep in mind when using the machine.
WARNING
Indicates a warning that may lead to death or serious injury if not observed.
CAUTION
Explains how to avoid actions that could injure you or damage your machine.
Reports and Lists
Troubleshooting
Appendix
4
5
6
NOTE
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
– The keys you press appear in square brackets: [Stop/Reset].
– Information in the LCD appears in angle brackets: <LOAD PAPER>.
Table of Contents
Index
x
Advanced Fax Features
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Legal Notices
Trademarks
Canon and the Canon logo are trademarks of Canon Inc.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval
system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical,
manual, or otherwise, without the prior written permission of Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS
PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.
Table of Contents
Index
xi
Advanced Fax Features
TOP
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
1 Advanced Fax Features (MF3240 Only)
Dialing Features....................................................................................... 1-2
Using Address Book ............................................... 1-2
Redialing................................................................. 1-3
Dialing Through a Switchboard .............................. 1-4
Switching Temporarily to Tone Dialing.................... 1-5
Checking Dialing Line............................................. 1-6
Dialing an Overseas Number (With Pauses) .......... 1-6
Receiving Features.................................................................................. 1-7
Setting Receive Mode ............................................ 1-7
Memory Reception ................................................. 1-9
Reception Restriction ............................................. 1-9
Table of Contents
Index
Remote Reception.................................................. 1-9
Reducing Received Images.................................. 1-10
Printing Received Documents .............................. 1-11
Additional Fax Modes............................................................................ 1-12
Broadcasting......................................................... 1-12
Canceling Reservation ......................................... 1-12
Canceling Fax Jobs............................................................................... 1-13
1-1
Advanced Fax Features
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Dialing Features
The machine provides the following dialing features:
address book dialing, redialing, temporary tone dialing,
checking dialing line, and dialing an overseas number.
■ Using Address Book
Address book dialing enables you to search for a particular
recipient registered in the machine. This is useful when you
forget which one-touch speed dialing key or coded dialing code
the recipient you want is registered under.
You can either go through all the recipients registered in the
machine (LIST), or look up a particular one by their name
(SEARCH).
Listing All Recipients
1. Press [FAX].
2. Press [Address Book].
If no recipient is registered for speed dialing, <NOT
REGISTERED> is displayed.
3. Use [ ] or [ ] to select <LIST>, then
press [OK].
4. Use [ ] or [ ] to find the required
recipient.
– The recipients are listed in the order of one-touch speed dialing
keys (01 to 07), and coded dialing codes (00 to 99).
– For a one-touch speed dialing key or coded dialing code with no
recipient name registered, their fax number is displayed.
5. Press [Start] to start scanning a document.
6. Press [OK] to start dialing the displayed
recipient.
To cancel sending the fax, press [Stop/Reset], then [ ].
Looking Up a Recipient
1. Press [FAX].
2. Press [Address Book].
If no recipient is registered for speed dialing, <NOT
REGISTERED> is displayed.
3. Use [ ] or [ ] to select <SEARCH>, then
press [OK].
Table of Contents
Index
1-2
Advanced Fax Features
1
Advanced Copy
Features
2
System Monitor
3
Reports and Lists
4
Troubleshooting
5
Appendix
6
4. Use the numeric keys to enter up to 10 first
characters of the recipient’s name, then press
[OK].
Ex.
SEARCH [A]
CANON
– When the search is completed, the number of recipients that
match the characters you entered is displayed in parentheses.
– Press [Clear] to run a new search.
5. Use [ ] or [ ] to find the required
recipient.
6. Press [Start] to start scanning a document.
7. Press [OK] to start dialing the displayed
recipient.
To cancel sending the fax, press [Stop/Reset], then [ ].
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Redialing Manually
1. Press [Redial/Pause].
2. Press [Start] to start scanning a document.
3. Press [OK] to dial the last number you dialed.
To cancel manual redialing, press [Stop/Reset], then [ ].
Redialing Automatically
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
Table of Contents
Index
■ Redialing
Redialing can be done manually or automatically. For automatic
redialing, you can set how many times the machine redials and
the time between redials.
4. Use [ ] or [ ] to select <AUTO REDIAL>,
then press [OK].
5. Use [ ] or [ ] to select <ON>, then press
[OK].
1-3
Advanced Fax Features
1
Advanced Copy
Features
2
System Monitor
3
Reports and Lists
4
Troubleshooting
5
6. Use [ ] or [ ] to select the number of
redials the machine will make, then press
[OK].
Ex.
REDIAL TIMES
2TIMES
You can also enter values with the numeric keys.
7. Use [ ] or [ ] to select the time (in
minutes) between redials, then press [OK].
Ex.
REDIAL INTERVAL
2MIN.
You can also enter values with the numeric keys.
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5. Use [ ] or [ ] to select <PBX>, then
press [OK].
6. Use the numeric keys to enter the prefix
number (up to 20 digits), then press [OK].
Ex.
PRE-FIX NO.
– You can use [ ] and [Clear] to delete the numbers one by
one.
– To delete the entire number, press and hold [Clear].
7. Press [Stop/Reset] to return to standby
mode.
Appendix
Table of Contents
Index
6
8. Press [Stop/Reset] to return to standby
mode.
■ Dialing Through a Switchboard
If your machine is connected to a PBX, register the [R] key so
you can easily access the outside line.
Registering the [R] Key
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select
<COMMUNICATIONS>, then press [OK].
4. Use [ ] or [ ] to select <R-KEY
SETTING>, then press [OK].
1-4
Advanced Fax Features
1
Dialing using the [R] Key
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1. Press [FAX].
Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
2
3
4
5
6
1. Press [FAX].
2. Press [R] to access the outside line.
3. Use the numeric keys to enter the fax
number.
Ex.
=R123
■ Switching Temporarily to Tone Dialing
If your machine is set for pulse dialing, use the procedure below
to switch to tone dialing to use information services (e.g., banks,
airline reservations, and hotel reservations).
NOTE
To talk to the other party, you will need to connect a telephone to the
machine.
2. Press [Hook].
NOTE
Make sure to confirm the dial tone before entering a fax number.
If you enter the number before the dial tone can be heard, the call
may not be connected, or the wrong number may be dialed.
3. Use the numeric keys to dial the required
information service.
4. When the recorded message of the
information service answers, press [Tone] to
switch to tone dialing.
5. Use the numeric keys to enter the numbers
requested by the information service.
6. If you want to receive faxes, press [Start].
When finished, the line is disconnected automatically and the
tone dialing is canceled.
Table of Contents
Index
1-5
Advanced Fax Features
1
Advanced Copy
Features
2
System Monitor
3
Reports and Lists
4
Troubleshooting
5
Appendix
6
■ Checking Dialing Line
Checking dialing line function enables you to configure the
setting on whether to check for a dial tone.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <TX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <DIALING LINE
CHCK>, then press [OK].
5. Use [ ] or [ ] to select <ON>, then press
[OK].
6. Press [Stop/Reset] to return to standby
mode.
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3. Adjust any necessary settings (fax
resolution, etc.) for your documents.
4. Use the numeric keys to dial the international
access code.
For details on international access codes, contact your local
telephone company.
5. If necessary, press [Redial/Pause] to enter a
2.5-second pause.
Ex.
=123P
– <P> in the fax/telephone number represents 2.5-second
pause.
– For a longer pause, press [Redial/Pause] again.
6. Use the numeric keys to dial the country
code, the area code, and the fax/telephone
number of the recipient.
Table of Contents
Index
■ Dialing an Overseas Number (With
Pauses)
When you dial or register an overseas number, you may need to
insert a pause within the number.
1. Set a document.
2. Press [FAX].
7. Press [Start] to start scanning a document.
8. Press [OK] to start dialing.
1-6
Advanced Fax Features
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Advanced Copy
Features
System Monitor
Reports and Lists
Troubleshooting
Appendix
1
2
3
4
5
6
Receiving Features
You can set receive mode that suits your needs. The
machine also provides the following receiving features:
memory reception, reception restriction, and remote
reception.
■ Setting Receive Mode
To determine the right mode for you, see “Set the Machine for
Receiving Faxes (MF3240 Only),” in the Starter Guide.
1. Press [Additional Functions].
2. Use [ ] or [ ] to select <FAX
SETTINGS>, then press [OK].
3. Use [ ] or [ ] to select <RX SETTINGS>,
then press [OK].
4. Use [ ] or [ ] to select <RX MODE>,
then press [OK].
5. Use [ ] or [ ] to select the desired
receive mode, then press [OK].
<FaxOnly>: Answers all calls as faxes and disconnects voice
calls.
<AnsMode>: Receives faxes automatically and records voice
messages.
<FaxTel>: Switches between fax and voice calls automatically.
For optional settings, see “FaxTel: Optional Settings,” on p. 1-8.
<MANUAL>: Does not answer any calls. You have to manually
receive faxes.
NOTE
– For <FaxTel> or <MANUAL>, make sure an external telephone
is connected to the machine.
– For <AnsMode>, make sure an answering machine is
connected to the machine.
6. Press [Stop/Reset] to return to standby
mode.
Table of Contents
Index
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