Canon D440, D460, D420 User Manual

Basic Operation Guide

Please read this guide before operating this product.

Before Using the Machine

Documents and Print Media

Copying

Printing

Scanning

Network

Settings from a PC

Maintenance

Troubleshooting

Machine Settings

Appendix

After you finish reading this guide, store it in a safe place for future reference.

Manuals for the Machine

Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information.

Read this manual first.

Overview of Machine Functions

Starter Guide

Read this manual to learn the
required settings and connections
before using the machine.

●

Set Up the Machine to Suit Your Purposes

●

Set Up the Machine

●

Set Up Network Connection

●

Set Up Computers and Software

●

Appendix

●

Manuals for the Machine

Read this manual next.

Before Using the Machine

Basic Operation Guide

Read this manual to learn
information about basic operations
and machine functions.

Read the sections of these manuals that correspond to your intended use.

e-Manual

Read this manual to learn detailed
information about advanced
machine operations and functions,
and how to customize machine
settings.

●

Documents and Print Media

●

Copying

●

Printing

●

Scanning

●

Network

●

Settings from a PC

●

Maintenance

●

Troubleshooting

●

Machine Settings

●

Appendix

●

(Located on Manual CD)

Copy/Print/Scan/Settings from a PC/Network

●

Settings/Security
Troubleshooting

●

Maintenance

●

Specifications

●

This Document

Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies

●

and omissions. However, as we are constantly improving our products, if you need an exact specification,

please contact Canon.

●

The machine illustration in this manual may differ slightly from your machine.

i

Overview of the Machine Functions

Depending on the system configuration and product purchased, some functions may not be

available.

Copying

Overview of the Machine Functions

You can use various copy functions.

Basic Operation Guide

Copying (see on p. 3-1)

e-Manual

Copy

Scanning

You can retrieve documents scanned

with this machine to your computer.

Basic Operation Guide

Scanning (see on p. 5-1)

e-Manual

Scan

Printing

You can use various print functions

by printing from a computer.

Basic Operation Guide

Printing (see on p. 4-1)

e-Manual

Print

ii

Network

(D460 Only)

This machine can be connected to a

network. Connecting to a network enables

you to use various functions.

Basic Operation Guide

Network (see on p. 6-1)

e-Manual

Network Settings

Overview of the Machine Functions

Remote User

Interface

(D460 Only)

You can set and manage this machine

easily and quickly from a computer.

Basic Operation Guide

Settings from a PC (see on p. 7-1)

e-Manual

Settings from a PC

iii

Contents

Manuals for the Machine ..................................i

Preface .............................................................. vii

Available Features .............................................. vii

How to Use This Guide .................................. viii

Symbols Used in This Manual .......................viii

Contents

Keys and Buttons Used in This Manual ......viii

Abbreviations Used in This Manual ............viii

Illustrations Used in This Manual ................... ix

Safety Precautions .............................................x

Important Safety Instructions ...........................x

Handling and Maintenance ...............................x

Location .................................................................. xi

Power Supply ...................................................... xiii

Customer Support (U.S.A.) .............................xiii

Customer Support (Canada) .......................... xiii

Legal Notices .................................................. xiv

IPv6 Ready Logo ................................................xiv

Trademarks .......................................................... xiv

Copyright...............................................................xv

Third Party Software ......................................... xvi

The Software Subjected to the Other

Conditions ...........................................................xvii

Disclaimers ..........................................................xvii

For CA, USA only ...............................................xvii

Legal Limitations on the Usage of Your

Product and the Use of Images ...................xvii

FCC (Federal Communications

Commission) .....................................................xviii

Laser Safety .................................................... xix

CDRH Regulations ............................................. xix

1 Before Using the Machine ......1-1

Machine Components ..................................1-2

External View (Front) ....................................... 1-2

External View (Back) ........................................1-5

Operation Panel .............................................1-8

Display (Standby Mode) ............................ 1-10

Copy Mode .......................................................1-10

Scan Mode ........................................................1-10

oner Cartridge ........................................... 1-11

T

Maintaining the Toner Cartridge ..............1-12

Checking the Toner Level ............................1-12

Entering Characters ................................... 1-14

Timer Settings ............................................. 1-16

Setting the Sleep Mode ...............................1-16

2 Documents and Print

Media ...................................... 2-1

Documents Requirements ...........................2-2

Scanning Area ................................................2-3

Placing Documents .......................................2-4

On the Platen Glass .......................................... 2-4

In the ADF (D460/D440 Only) ...................... 2-5

Paper Requirements .....................................2-6

Printable Area ................................................2-7

Loading Paper ................................................2-8

In the Paper Cassette ...................................... 2-8

In the Multi-Purpose Tray ............................2-11

Setting Paper Size and Type ..................... 2-14

For the Paper Cassette ..................................2-14

For the Multi-Purpose Tray ..........................2-15

3 Copying ..................................3-1

Overview of Copy Functions .......................3-2

Basic Copying Method ..................................3-4

Canceling Copy Jobs .....................................3-5

Selecting Image Quality ...............................3-6

Adjusting Density ..........................................3-8

Adjusting Automatically ................................ 3-8

Adjusting Manually .......................................... 3-9

iv

Contents

Enlarge/Reduce Images ............................ 3-10

Preset Zoom .....................................................3-10

Custom Copy Ratio ........................................ 3-11

Collating Copies .......................................... 3-13

Multiple Documents onto One Sheet

(2 on 1) .......................................................... 3-15

2 on 1 Combination ....................................... 3-15

Copying ID Card .............................................. 3-16

2-Sided Copying ......................................... 3-18

1 to 2-Sided Copying .....................................3-19

2 to 2-Sided Copying (D460 Only) ............3-20

2 to 1-Sided Copying (D460 Only) ............3-21

Selecting Paper Size Group ...................... 3-22

Changing Standard Mode ......................... 3-23

Printing a Sample Page ............................. 3-24

Viewing Copy Settings .............................. 3-25

4 Printing ...................................4-1

Overview of the Print Functions .................4-2

Introduction to Using Print Functions .......4-4

Printing Documents from a Computer ......4-5

Scaling Documents .......................................4-7

Printing Multiple Pages on One Sheet ......4-9

2-Sided Printing .......................................... 4-10

Checking and Canceling Print Jobs ......... 4-11

5 Scanning ................................. 5-1

Overview of Scanner Functions ..................5-2

Introduction to Using Scanner

Functions .........................................................5-3

For Scanning Documents to a Computer

Connected with USB Cable ........................... 5-3

For Scanning Documents from a

Networked Computer (D460 Only) ............ 5-3

Basic Scanning Operations ..........................5-4

Scanning Documents to a Computer

Connected with USB Cable ........................... 5-4

Scanning Documents from a Networked

Computer (D460 Only) ................................... 5-4

Canceling Scan Jobs to a Computer

Connected with USB Cable ........................... 5-5

6 Network (D460 Only) ............. 6-1

Flowchart for Setting Up Network .............6-2

What is the Network? ....................................6-3

Overview of Network Functions .................6-4

Contents

7 Settings from a PC (D460

Only) ........................................7-1

Overview of Remote UI ................................7-2

Starting the Remote UI .................................7-4

8 Maintenance ..........................8-1

Cleaning the Machine ...................................8-2

Exterior ................................................................. 8-2

Interior .................................................................. 8-2

Fuser Roller ......................................................... 8-5

Scanning Area .................................................... 8-6

Replacing the Toner Cartridge ....................8-9

When a Message Appears ............................. 8-9

Redistributing Toner ......................................8-10

Replacing the Toner Cartridge with a

New One ............................................................8-12

Recycling Used Cartridges ........................ 8-17

The Clean Earth Campaign - The

Canon Cartridge Return Program .............8-17

U.S.A. PROGRAM .............................................8-18

Canadian Program – Programme au

Canada ...............................................................8-21

Transporting the Machine ........................ 8-23

D460 ....................................................................8-23

For D440/D420 ................................................8-26

9 Troubleshooting ....................9-1

Clearing Jams .................................................9-2

Document Jams ................................................ 9-2

Paper Jams .......................................................... 9-5

v

Contents

Error Messages ............................................ 9-16

If <LOAD CORRECT PAPER> is

displayed ...................................................... 9-18

Reloading the Paper ...................................... 9-18

Changing the Paper Size Setting ..............9-18

If a Power Failure Occurs ........................... 9-19

If You Cannot Solve a Problem ................. 9-20

Customer Support (U.S.A.) ..........................9-20

Contents

Customer Support (Canada) .......................9-20

10 Machine Settings .................10-1

Machine Settings ........................................ 10-2

Printing USER DATA LIST ..............................10-2

Accessing the Setting Menu .......................10-2

Setting Menu ............................................... 10-3

COMMON SETTINGS ...................................... 10-3

COPY SETTINGS ...............................................10-3

PRINTER SETTINGS .........................................10-4

TIMER SETTINGS .............................................10-4

ADJUST./CLEANING .......................................10-4

SYSTEM SETTINGS .......................................... 10-5

11 Appendix ..............................11-1

Specifications .............................................. 11-2

General ...............................................................11-2

Copier .................................................................11-3

Printer .................................................................11-3

Scanner (Scanning via USB) ........................11-3

Scanner (Scanning via Network) ............... 11-3

Index ............................................................. 11-5

vi

Preface

Preface

Thank you for choosing a Canon product. Before using the machine, please read the

following instructions for your safety.

Available Features

The table below shows the available features.

: available

—: not available

COPY PRINT SCAN

imageCLASS
D460

imageCLASS
D440

imageCLASS
D420

Remote UI

(Network

Simplex ADF Duplex ADF

Board)



 

  

Preface

vii

How to Use This Guide

How to Use This Guide

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and

instructions that should be observed for safety.

How to Use This Guide

Indicates a warning that may lead to death or serious injury if not observed.

Explains how to avoid actions that could injure you or damage your machine.

Explains operating restrictions and how to avoid minor difficulties.

Keys and Buttons Used in This Manual

The following symbols and key names are a few examples of how keys to be pressed are expressed in this

manual.

Operation Panel Keys: <Key icon> + [Key name]

–

Example:

Buttons on the computer operation screen: [Button name]

–

Example: [OK]

Information in the display appears in angle brackets: <LOAD PAPER>.

–

[Stop/Reset].

Abbreviations Used in This Manual

In this manual, product names and model names are abbreviated as follows:

Microsoft Windows 2000 operating system : Windows 2000

Microsoft Windows XP operating system : Windows XP

Microsoft Windows Vista operating system : Windows Vista

Microsoft Windows 7 operating system : Windows 7

Microsoft Windows Server 2003 operating system : Windows Server 2003

Microsoft Windows Server 2008 operating system : Windows Server 2008

Microsoft Windows operating system : Windows

viii

How to Use This Guide

Illustrations Used in This Manual

Illustrations used in this manual are the model D460. When there is any difference among D460, D440 and

D420, it is clearly indicated in the text, e.g., “For D460.”

For information on the standard features for each model, see “Available Features,

The display used in this manual is the factory preset display for the D460 in default setting. Depending on the

system configuration and product purchased, the appearance of the display may differ.

” on p. vii.

How to Use This Guide

ix

Safety Precautions

Safety Precautions

Important Safety Instructions

Except as specifically described in this guide, do not attempt to service the machine yourself. Never attempt to disassemble the
machine: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact your
local authorized Canon dealer.

Safety Precautions

Handling and Maintenance

Be careful when removing printed paper from output trays or when aligning it, because it may be hot and result in burn injury.

Follow all warnings and instructions marked on the machine.

–

Do not subject the machine to strong physical shocks or vibrations.

–

Always unplug the machine before moving or cleaning it.

–

To avoid paper jams, never unplug the power cord, open the left cover or add or remove paper in the

–

machine while printing.

When transporting the machine, be sure to remove the toner cartridge from the machine.

–

Place the toner cartridge in its original protective bag or wrap it in a thick cloth to prevent exposure to light.

–

Always grip the handle on the sides of the machine when you lift the machine. Never lift the machine by

–

any of its trays or attachments.

Do not insert any objects into the slots or openings on the machine since they may touch dangerous

–

voltage points or short out parts. This could result in fire or electric shock.

Do not allow small objects (such as pins, paper clips, or staples) to fall into the machine.

–

To avoid spillage in or around the machine, do not eat or drink near it.

–

Keep the machine clean. Dust accumulation can prevent the machine from operating properly.

–

Toner cartridge for this machine will be available for at least seven (7) years (or any such longer period as

–

required by applicable laws) after production of this machine model has been discontinued.

Unplug the machine from the wall outlet and contact your local authorized Canon dealer in any of the

–

following cases:

When the power cord or plug is damaged or frayed.

•

If liquid or small object has fallen into the machine.

•

If the machine has been exposed to rain or water.

•

If the machine does not operate normally when you have followed the instructions in this guide. Adjust

•

only those controls that are covered by the instructions in this guide. Improper adjustment of other

controls may result in damage and may require extensive work by a qualified technician to restore the

product to normal operation.

If the machine has been dropped.

•

If the machine exhibits a distinct change in performance, indicating a need for servicing.

•

x

Safety Precautions

Do not place your hands, hair, clothing, etc., near the exit and feed rollers. Even if the machine is not in

–

operation, your hands, hair, or clothing may get caught in the rollers, which may result in personal injury or

damage if the machine suddenly starts printing.

–

Be careful when removing printed paper from paper delivery tray or when aligning it, because it may be hot

and result in burn injury.

Location

–

Place the machine on a flat, stable, vibration-free surface that is strong enough to support its weight.

–

Place the machine in a cool, dry, clean, well ventilated place.

–

Make sure the area is free from dust.

–

Make sure the location is not exposed to high temperature or humidity.

–

Keep the machine away from direct sunlight as this can damage it. If you have to place the machine near a

window, install heavy curtains or blinds.

–

Do not use the machine near water. Make sure that no wet or humid objects come into contact with the

machine.

–

Do not use or store the machine outdoors.

–

Do not place the machine near devices that contain magnets or generate magnetic fields, such as speakers.

–

If possible, place the machine near an existing telephone line outlet for easy connection of the telephone

line cord, and to avoid the expense of installing a new outlet.

–

Place the machine near a standard 120 V AC (60 Hz) power outlet.

–

To ensure reliable operation of the machine and to protect it from overheating (which can cause it to

operate abnormally and create a fire risk), do not block the exhaust vent. Never block or cover any openings

on the machine by placing it on a bed, sofa, rug, or other similar surface. Do not place the machine in a

cupboard or built-in installation, or near a radiator or other heat source unless proper ventilation is

provided. Leave at least 4" (100 mm) around all sides of the machine.

Safety Precautions

●

D460

xi

Safety Precautions

●

Safety Precautions

●

D440

D420

Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet

–

quickly. If you notice anything unusual (smoke, strange odors, noises) around the machine, unplug the

power cord immediately. Contact your local authorized Canon dealer.

–

Do not allow anything to rest on the power cord, and do not place the machine where the cord will be

walked on. Make sure the cord is not knotted or kinked.

xii

Safety Precautions

Power Supply

During electrical storms, unplug the power cord from the power outlet.

–

Whenever you unplug the power cord, wait at least five seconds before you plug it in again.

–

Do not plug the power cord into an uninterruptible power supply (UPS).

–

This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move away from this product
and consult your doctor.

Customer Support (U.S.A.)

Your machine is designed with the latest technology to provide trouble-free operation. If you encounter a

problem with the machine’s operation, try to solve it by using the information in Chapter 9. If you cannot solve

the problem or if you think your machine needs servicing, contact Canon Customer Care Center at 1-800-OK-

CANON between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday. On-line support for 24 hours

is also available at the website.

http://www.canontechsupport.com/

Customer Support (Canada)

Canon Canada Inc., offers a full range of customer technical support options*:

For step-by-step troubleshooting, e-mail technical support, the latest driver or document downloads, and

–

answers to frequently asked questions, visit http://www.canon.ca/

Free live technical support 9 A.M. to 8 P.M. EST Monday through Friday (excluding holidays) for products still

–

under warranty 1-800-652-2666

For the location of the authorized service facility nearest you, visit http://www.canon.ca/ or 1-800-652-2666

–

If the problem cannot be corrected by using one of the above technical support options, repair options are

–

available at the time of your call to the live technical support number above or via the website at http://

www.canon.ca/

*Support program specifics are subject to change without notice.

Safety Precautions

xiii

Legal Notices

Legal Notices

As an ENERGY STAR Partner, Canon U.S.A., Inc. has determined that this product meets

ENERGY STAR Program for energy efficiency.

the

The International ENERGY STAR Office Equipment Program is an international program

Legal Notices

that promotes energy saving through the use of computers and other office

equipment.

The program backs the development and dissemination of products with functions

that effectively reduce energy consumption. It is an open system in which business

proprietors can participate voluntarily.

The targeted products are office equipment, such as computers, displays, printers,

facsimiles, and copiers. The standards and logos are uniform among participating

nations.

IPv6 Ready Logo

The protocol stack included in this machine has obtained the IPv6 Ready Logo Phase-

1 established by the IPv6 Forum.

Trademarks

Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc. Microsoft, Windows, Windows

Server, and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or

other countries.

All other product and brand names are registered trademarks, trademarks or service marks of their respective

owners.

xiv

Legal Notices

Copyright

Copyright

Copyright © 2010 by Canon Inc. All rights reserved. No part of this publication may be reproduced,

transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in

any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without

the prior written permission of Canon Inc.

This product contains software made available to Canon Inc. or its licenser(s) under the terms (a) through (c)

listed below.

(a)

Copyright © 1990 The Regents of the University of California.

All rights reserved.

Redistribution and use in source and binary forms are permitted provided that the above copyright notice

and this paragraph are duplicated in all such forms and that any documentation, advertising materials, and

other materials related to such distribution and use acknowledge that the software was developed by the

University of California, Berkeley. The name of the University may not be used to endorse or promote products

derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED “AS IS’’ AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING,

WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE.

The software was developed by the University of California, Berkeley.

(b)

Copyright © 1995, 1996 Cygnus Support.

All rights reserved.

Redistribution and use in source and binary forms are permitted provided that the above copyright notice

and this paragraph are duplicated in all such forms and that any documentation, advertising materials, and

other materials related to such distribution and use acknowledge that the software was developed at Cygnus

Support, Inc. Cygnus Support, Inc. may not be used to endorse or promote products derived from this

software without specific prior written permission.

THIS SOFTWARE IS PROVIDED “AS IS’’ AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING,

WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE.

The software was developed at Cygnus Support, Inc.

Legal Notices

xv

Legal Notices

(c)

Copyright © 1994, 1997 Cygnus Solutions.

All rights reserved.

Redistribution and use in source and binary forms are permitted provided that the above copyright notice

and this paragraph are duplicated in all such forms and that any documentation, advertising materials, and

other materials related to such distribution and use acknowledge that the software was developed at Cygnus

Solutions. Cygnus Solutions may not be used to endorse or promote products derived from this software

without specific prior written permission.

Legal Notices

THIS SOFTWARE IS PROVIDED “AS IS’’ AND WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING,

WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR

PURPOSE.

The software was developed at Cygnus Solutions.

Third Party Software

This product includes software and/or software modules that are licensed by third parties (LICENSORS). Use

and distribution of this software and/or software modules (the “SOFTWARE”) are subject to conditions (1)

through (9) below unless the other conditions accompany the software and/or software module. In such

cases, these software and/or software module are subject to the other conditions.

(1) You agree that you will comply with any applicable export control laws, restrictions or regulations of the

countries involved in the event that the SOFTWARE is shipped, transferred or exported into any country.

(2) LICENSORS retain in all respects the title, ownership and intellectual property rights in and to the

SOFTWARE. Except as expressly provided herein, no license or right, expressed or implied, is hereby conveyed

or granted by Canon’s licenser to you for any intellectual property of LICENSORS.

(3) You may use the SOFTWARE solely for use with the Canon product you purchased (the “PRODUCT”).

(4) You may not assign, sublicense, market, distribute, or transfer the SOFTWARE to any third party without

prior written consent of Canon and LICENSORS.

(5) Notwithstanding the foregoing, you may transfer the SOFTWARE only when (a) you assign all of your rights

to the PRODUCT and all rights and obligations under the conditions to transferee and (b) such transferee

agrees to be bound by all these conditions.

(6) You may not decompile, reverse engineer, disassemble or otherwise reduce the code of the SOFTWARE to

human readable form.

(7) You may not modify, adapt, translate, rent, lease or loan the SOFTWARE or create derivative works based on

the SOFTWARE.

(8) You are not entitled to remove or make separate copies of the SOFTWARE from the PRODUCT.

(9) The human-readable portion (the source code) of the SOFTWARE is not licensed to you.

xvi

Legal Notices

The Software Subjected to the Other Conditions

Please refer to e-Manual on a CD-ROM bundled with this product, for more detail and corresponding license

conditions.

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR

IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO

MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.

CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY

NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

For CA, USA only

Included battery contains Perchlorate Material - special handling may apply.

See http://www.dtsc.ca.gov/hazardouswaste/perchlorate/ for details.

Legal Limitations on the Usage of Your Product and the Use of Images

Using your product to scan, print or otherwise reproduce certain documents, and the use of such images as

scanned, printed or otherwise reproduced by your product, may be prohibited by law and may result in

criminal and/or civil liability.

A non-exhaustive list of these documents is set forth below. This list is intended to be a guide only. If you are

uncertain about the legality of using your product to scan, print or otherwise reproduce any particular

document, and/or of the use of the images scanned, printed or otherwise reproduced, you should consult in

advance with your legal advisor for guidance.

Legal Notices

Paper Money– Travelers Checks–
Money Orders– Food Stamps–
Certificates of Deposit– Passports–
Postage Stamps (canceled or uncanceled) – Immigration Papers–
Identifying Badges or Insignias– Internal Revenue Stamps (canceled or

Selective Service or Draft Papers– Bonds or Other Certificates of Indebtedness–
Checks or Drafts Issued by Governmental

– Stock Certificates–

Agencies
Motor Vehicle Licenses and Certificates of Title– Copyrighted Works/Works of Art without

–

uncanceled)

–

Permission of Copyright Owner

xvii

Legal Notices

FCC (Federal Communications Commission)

imageCLASS D460/D440/D420: F156600

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1)

This device may not cause harmful interference,

and

this device must accept an interference received, including interference that may cause undesired

(2)

Legal Notices

operation.

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to

Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful

interference in a residential installation. This equipment generates, uses and can radiate radio frequency

energy and, if not installed and used in accordance with the instructions, may cause harmful interference to

radio communications. However, there is no guarantee that interference will not occur in a particular

installation. If this equipment does cause harmful interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged to try to correct the interference by

one or more of the following measures:

•

Reorient or relocate the receiving antenna.

•

Increase the separation between the equipment and receiver.

•

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

•

Consult the dealer or an experienced radio/TV technician for help.

Use of shielded cable is required to comply with class B limits in Subpart B of Part 15 of FCC Rules.

Do not make any changes or modifications to the equipment unless otherwise specified in this manual. If you

make such changes or modifications, you could be required to stop operation of the equipment.

If your equipment malfunctions, please contact your local authorized Canon dealer from whom you

purchased the equipment (if under warranty), or with whom you have a servicing contact. If you are not sure

who to contact, and have both purchased and are using the equipment in the U.S.A., please refer to the

“SUPPORT” page on Canon U.S.A.’s Web site (http://www.usa.canon.com).

Canon U.S.A., Inc.

One Canon Plaza, Lake Success, NY 11042, U.S.A.

TEL No. [phone]

xviii

Laser Safety

Laser Safety

CDRH Regulations

Laser Safety

This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S.

Department of Health and Human Services (DHHS) Radiation Performance Standard according to the

Radiation Control for Health and Safety Act of 1968. This means that the machine does not produce hazardous

radiation.

Since radiation emitted inside the machine is completely confined within protective housings and external

covers, the laser beam cannot escape from the machine during any phase of user operation.

CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration

implemented regulations for laser products on August 2, 1976. These regulations apply to laser products

manufactured from August 1, 1976. Compliance is mandatory for products marketed in the United States.

Use of controls, adjustments, or performance of procedures other than those specified in this manual may result in hazardous radiation
exposure.

The label is attached to the laser scanner machine inside the machine and is not in a user access area.

Laser Safety

 

This machine is confirmed as the class 1 laser product in IEC60825-1:2007.

xix

xx

Before Using the Machine

1

This chapter describes what you should know before using this machine, such as the names of the parts and their
functions, and basic settings to use various functions.

Machine Components .................................................1-2

External View (Front) ..........................................................1-2

External View (Back) ............................................................1-5

Operation Panel ...........................................................1-8

Display (Standby Mode) ............................................1-10

Copy Mode ..........................................................................1-10

Scan Mode ........................................................................... 1-10

Toner Cartridge ..........................................................1-11

Maintaining the Toner Cartridge ................................. 1-12

Checking the Toner Level............................................... 1-12

Entering Characters ...................................................1-14

Timer Settings ............................................................1-16

Setting the Sleep Mode .................................................. 1-16

Before Using the Machine

Machine Components

Machine Components

This section describes the parts names of the machine and their functions.

External View (Front)

D460●

Before Using the Machine

1-2

D440●

Machine Components

D420●

Before Using the Machine

①ADF (Automatic Document Feeder)

Holds documents and feeds them automatically

into the scanning area.

②Slide guides

Adjust to the width of the document.

③Document feeder tray

Holds documents.

④Document delivery tray

Receives documents.

⑤Operation panel

Controls the machine.

⑥Output tray

Receives copies and prints.

⑦ Paper cassette (For D460)/Paper feeding tray

(D440/D420)

Loads the paper supply.

⑧Scanning area

Scans documents from the ADF.

⑨Platen glass

Place documents.

⑩Output tray extension

Extends for the output tray.

⑪Paper stopper

Prevents the paper from falling off the output

tray. Open the paper stopper from its original

position for LTR/A4 paper. For LGL paper, pull out

the output tray extension first, and then open the

paper stopper.

⑫Slide guides for multi-purpose tray

Adjust to the width of the paper.

⑬Paper guide rail

Holds the paper supply.

⑭Dust cover

Protects the paper supply in the paper cassette or

paper feeding tray from the dirt and dust.

⑮Multi-purpose tray

Feeds paper when you insert one by one

manually.

⑯Scanning platform

Open this platform when replacing the toner

cartridge or clearing paper jams.

⑰Main power switch

Turns the power ON or OFF.

1-3

Machine Components

⑱Platen glass cover

Open this cover when placing a document on the

platen glass.

Before Using the Machine

1-4

External View (Back)

D460●

Machine Components

Before Using the Machine

1-5

Machine Components

Before Using the Machine

D440●

1-6

Machine Components

D420●

Before Using the Machine

①Ethernet port (D460 Only)

Connect the network cable.

②USB port

Connect the USB (Universal Serial Bus) cable.

③Rear cover

Open this cover when clearing paper jams.

④Power socket

Connect the power cord.

1-7

Before Using the Machine

Operation Panel

Operation Panel

This section describes the names and functions of the operation panel keys, and describes

all the parts on the operation panel.

1-8

Operation Panel

①[Paper Settings] key

Press to specify the paper size and type for the

paper cassette or multi-purpose tray.

②[Job Cancel/Status Monitor] key

Press to check and cancel jobs being processed

or waiting to be processed.

③[COPY] key

Press to switch to the Copy mode.

④[SCAN] key

Press to switch to the Scan mode.

⑤[Menu] key

Press to select or cancel the modes in Additional

Functions.

⑥[2-Sided] key

D460:

Press to copy 2-sided documents.

D440/D420:

Press to copy 1-sided documents as 2-sided

copies.

⑦[Enlarge/Reduce] key

Press to enlarge or reduce copy ratio.

⑧[Density] key

Press to adjust the density for copy.

⑨[Image Quality] key

Press to select image quality for copy.

⑩[Collate/2 on 1] key

Press to collate copies, or press to set 2 on 1

copying.

Also press to set ID card copying.

⑪[Energy Saver] key

Press to set or cancel the Sleep mode manually.

The key lights green when the Sleep mode is set,

and goes off when the mode is canceled.

⑫[Stop/Reset] key

Press to stop a current job. Also, press to return

the machine to the standby mode.

⑬Error indicator

Blinks when an error has occurred.

⑭Processing/Data indicator

Lights when the machine has waiting jobs.

⑮[Start] key

Press to start copying and scanning.

⑯Numeric keys

Enter letters and numbers.

⑰[Clear] key

Press to clear entered alphanumeric characters.

] key

⑱[

Press to increase the value for various settings.

Also press to see the next item in the menu.

⑲[OK] key

Press to accept a set function or mode.

Also press and hold to print a sample page when

you are in the copy mode. For details, see

“Printing a Sample Page,

] key

⑳[

” on p. 3-24.

Press to decrease the value for various settings.

Also press to see the previous item in the menu.

㉑Display

Displays messages and prompts during

operation. Displays selection, text, and numbers

when adjusting the settings.

㉒[Report] key

Press to print the USER DATA LIST.

Before Using the Machine

1-9

Display (Standby Mode)

T E X T / P H O T O 1

1 0 0 % L T R

U S B S C A N N I N G

N E T W O R K S C A N N I N G

S C A N N I N G M O D E

Display (Standby Mode)

Copy Mode

This section describes the copy standby mode. Be

sure to press

following display whenever using copy functions:

Before Using the Machine

①Zoom ratio
②Paper size
③Quantity
④Image quality
⑤Density

[COPY] to switch to the

Scan Mode

This section describes the scan standby mode. For

D460, press

SCANNING> or <NETWORK SCANNING>.

For D440/D420, press [SCAN] to display

<SCANNING MODE>.

Depending on your needs, you can change the standby

–

display which appears when the main power switch is turned
ON. For details, see “Introduction of the Machine,” in the e­Manual.
When the main power switch is turned ON, the display

–

displays <PLEASE WAIT> until the standby display appears.
If the machine remains idle for one minute, the display returns

–

to the standby mode (Auto Clear Function).

[SCAN] repeatedly to select <USB

1-10

Toner Cartridge

Toner Cartridge

The average print yield of the Canon genuine starter toner cartridge which comes with the

machine is 1,000 pages, the Canon genuine replacement toner cartridge is 2,000 pages. The

page counts are on the basis of “ISO/ IEC 19752”* when printing A4 size paper with the

default print density setting. The level of toner consumption varies depending on the type

of documents printed. If your average document contains a lot of graphics, tables, or charts,

the average print yield of the toner cartridge will be fewer as they consume more toner.

When you are replacing a toner cartridge, be sure to use a toner cartridge designed for this

product. To purchase the Canon genuine replacement toner cartridge, contact your local

Canon dealer or Canon Customer Care Center (U.S.A.:1-800-OK-CANON, Canada:1-800-652-

2666).

Before Using the Machine

* “ISO/IEC 19752”

cartridge yield for monochromatic electrophotographic printers and multi-function

devices that may contain printer components” issued by ISO (International Organization

for Standardization).

Model Name Type

D460/D440/D420 Bundled Canon Cartridge 104 Starter 1,000 pages

is the global standard related to “Method for the determination of toner

Supported Canon Genuine

Toner Cartridge

Replacement Canon Cartridge 104 2,000 pages

Average Print Yield

1-11

Toner Cartridge

T O N E R G A U G E

0 % 1 0 0 %

T O N E R G A U G E

0 % 1 0 0 %

T O N E R G A U G E

Maintaining the Toner Cartridge

Note the following when handling the toner

cartridge.

–

Do not place the toner cartridge in fire. Toner powder is
flammable.

–

If there is a toner powder leakage, make sure not to inhale or
touch the toner powder. If it comes in contact with your skin,
rinse with cold water using soap. If you feel an irritation on
your skin or inhale the powder, consult a doctor immediately.

–

When removing the toner cartridge from the machine, make

Before Using the Machine

sure to remove it carefully. If not removed with care, the toner
powder may scatter and come in contact with your eyes and
mouth. If this happens, rinse with water and consult a doctor
immediately.

–

Keep the toner cartridge away from small children. If they
ingest the toner powder, consult a doctor immediately.

–

Do not disassemble the toner cartridge. The toner powder
may scatter and come in contact with your eyes and mouth. If
this happens, rinse with water and consult a doctor
immediately.

Keep the toner cartridge away from computer screens, disk

–

drives, and floppy disks. The magnet inside the toner cartridge
may harm these items.
Avoid locations subject to high temperature, high humidity, or

–

rapid changes in temperature.
Do not expose the toner cartridge to direct sunlight or bright

–

light for more than five minutes.
Store the toner cartridge in its protective bag. Do not open

–

the bag until you are ready to install the toner cartridge in the
machine.
Save the toner cartridge’s protective bag in case you need to

–

repack and transport the toner cartridge at a later date.
Do not store the toner cartridge in a salty atmosphere or

–

where there are corrosive gases such as from aerosol sprays.
Do not remove the toner cartridge from the machine

–

unnecessarily.
Do not open the drum protective shutter on the toner

–

cartridge. Print quality may deteriorate if the drum surface is
exposed to light or is damaged.
Always hold the toner cartridge by its handle to avoid

–

touching the drum protective shutter.
Do not place the toner cartridge in an upright or an upside

–

down position. If toner becomes caked in the toner cartridge,
it may become impossible to free it even by shaking the toner
cartridge.
For optimum print quality, when you replace toner cartridges,

–

using Canon genuine ones is recommended.

Be careful of counterfeit toner cartridges

–

Please be aware that there are counterfeit Canon toner
cartridges in the marketplace. Use of counterfeit toner
cartridge may result in poor print quality or machine
performance. Canon is not responsible for any malfunction,
accident or damage caused by the use of counterfeit toner
cartridge.

For more information,
see http://www.canon.com/counterfeit.

Checking the Toner Level

You can check the amount of toner remaining in the

toner cartridge.

Press [Job Cancel/Status Monitor]

1

repeatedly to select <TONER GAUGE>,
then press [OK].

The toner level is displayed in the display at five
levels. If the toner gauge indicates that the toner
is empty, it is recommended that the toner
cartridge be replaced. (See “Replacing the Toner
Cartridge,

■Toner full

■Toner high

” on p. 8-9.)

1-12

0 % 1 0 0 %

T O N E R G A U G E

0 % 1 0 0 %

T O N E R G A U G E

0 % 1 0 0 %

T O N E R G A U G E

2

■Toner low

■Toner near empty

■Toner empty

Press [Stop/Reset] to return to the
standby mode.

Toner Cartridge

Before Using the Machine

1-13

Before Using the Machine

Entering Characters

Entering Characters

For displays that require alphanumeric entries, follow the procedure below to enter

characters.

Example: Enter <Canon>.

You can enter the following characters in each input mode:

1-14

Use – [numeric keys] to enter characters.

●

●

●

●

●

●

– [numeric keys] repeatedly until the required character appears.

Press

to enter symbols.

Press

to switch between input modes:

Press

–

[A]: Letter mode

–

[1]: Number mode

Press [

Press

] or [ ] to move the cursor position.

[Clear] to delete the character at the cursor position. Hold [Clear] to delete the entire entry.

1

C

N A M E [ A ]

C a

N A M E [ A ]

C a n

N A M E [ A ]

C a n o

N A M E [ A ]

C a n o n

N A M E [ A ]

2

3

4

Press repeatedly until an uppercase
<C> appears.

Press [ ] to move the cursor to the
right, then press until an <a> appears.

Press until an <n> appears.

Press [ ] to move the cursor to the
right, then press until an <o> appears.

Entering Characters

Before Using the Machine

Press [ ] to move the cursor to the

5

right, then press until an <n> appears.

1-15

Timer Settings

Timer Settings

Setting the Sleep Mode

1
2

3

4

5

6

Timer Settings

The timer settings enables you to set the Sleep Mode.

Setting the Sleep Mode

If the machine remains idle for a certain period of

time, it automatically enters the Sleep mode.

Before Using the Machine

The default settings are as follows:

–

<AUTO SLEEP>: ON

–

<AUTO SLEEP TIME>: 5MIN.

We recommend that you use this option in the

default setting.

Press [Menu].

Press [ ] or [ ] to select the desired
interval, then press [OK].

AUTO SLEEP TIME
5MIN.

You can set the interval from 3 to 30 minutes

–

(in one-minute increments).
You can also enter values using

–

[numeric keys].

Press [Stop/Reset] to return to the
standby mode.

–

Press [ ] or [ ] to select <TIMER
SETTINGS>, then press [OK].

MENU
8 TIMER SETTINGS

Press [ ] or [ ] to select <AUTO
SLEEP>, then press [OK].

AUTO SLEEP
ON

Press [ ] or [ ] to select <ON>, then
press [OK].

AUTO SLEEP
ON

[Energy Saver] lights green when the

–

machine enters the Sleep mode.
To enter the Sleep mode manually, press

–

[Energy Saver] on the operation panel.

The machine will not enter the Sleep mode

–

when:

the machine is in operation

•
the Processing/Data indicator lights or blinks

•
a message appears on the display and the

•
Error indicator blinks
paper is loaded in the multi-purpose tray

•
a paper jam occurs in the machine

•

The machine will leave the Sleep mode when:

–

you place documents in the ADF

•
you press [Energy Saver] on the operation

•
panel
a print job is sent from a computer, and the

•
print is started

1-16

Documents
and Print

2

Media

This chapter describes the types of paper and documents that can be used with the machine and how to load paper
in the paper cassette and the multi-purpose tray.

Documents Requirements ..........................................2-2

Scanning Area ..............................................................2-3

Placing Documents ...................................................... 2-4

On the Platen Glass .............................................................2-4

In the ADF (D460/D440 Only)..........................................2-5

Paper Requirements ....................................................2-6

Printable Area .............................................................. 2-7

Loading Paper ..............................................................2-8

In the Paper Cassette ..........................................................2-8

In the Multi-Purpose Tray ............................................... 2-11

Setting Paper Size and Type .....................................2-14

For the Paper Cassette .................................................... 2-14

For the Multi-Purpose Tray ............................................ 2-15

Documents and Print Media

Documents Requirements

Documents Requirements

Platen Glass ADF

Documents and Print Media

Type Plain paper

Size (W × L) Maximum 8 1/2" × 11 5/8"

–

Thick documents

–

Photographs

–

Small documents (e.g., index cards)

–

Special types of paper (e.g., tracing

–

1

paper*

Books (Height: Maximum 1" (24 mm))

–

(M

, transparencies*1, etc.)

aximum 216 × 297 mm)

Plain paper (Multi-page documents of the

same size, thickness and weight or one-page

documents.)

Maximum 8 1/2" × 14" (Maximum 216 ×

356 mm)

Minimum 4 1/8" × 5 7/8" (Minimum 105 ×

148.5

mm)

Weight M

aximum 4.4 lb (2 kg) 11 to 28 lb (40 to 105 g/m2)

Quantity 1 sheet D460

Maximum 50 sheets*

2

(Maximum 10 sheets for LGL documents)*

D440

Maximum 35 sheets*

2

(Maximum 10 sheets for LGL documents)*

*1 When copying transparent documents such as tracing paper or transparencies, use a piece of plain white paper to cover the

document after placing it face-down on the platen glass.

2

*

21 lb (80 g/m2) paper

Do not place the document on the platen glass or in the ADF until the glue, ink or correction fluid on the

●

document is completely dry.

●

To prevent document jams in the feeder, do not use any of the following:

•

Wrinkled or creased paper

•

Carbon paper or carbon-backed paper

•

Curled or rolled paper

•

Coated paper

•

Torn paper

•

Onion skin or thin paper

•

Documents with staples or paper clips attached

•

Paper printed with a thermal transfer printer

•

Transparencies

2

2

2-2

Scanning Area

Scanning Area

Make sure your document's text and graphics fall within the shaded area in the following

diagram. Note that the margin widths listed are approximate and there may be slight

variations in actual use.

Documents and Print Media

2-3

Placing Documents

Placing Documents

This section describes how to place your documents on the platen glass and in the ADF.

On the Platen Glass

Lift up the ADF.

1

Documents and Print Media

Place a document face down.

2

3

Align the document with the appropriate
paper size marks.

If your document does not match any of the
paper size marks, align the center of your
document with the arrow mark.

2-4

Placing Documents

4

Gently lower the ADF.

The document is ready for scanning.

When closing the ADF, be careful not to get

–

your fingers caught, as this may result in
personal injury.
Do not press down the ADF forcefully, as this

–

may damage the platen glass and cause
personal injury.

Remove the document from the platen glass
when scanning is complete.

2

3

Adjust the slide guides to the width of the
documents.

Neatly place the documents face up in
the document feeder tray.

The documents are ready for scanning.

Documents and Print Media

In the ADF (D460/D440 Only)

Fan the documents stack and even the

1

edges.

Do not add or remove documents while they

–

are being scanned.
When scanning is complete, remove the

–

documents from the document delivery tray to
avoid paper jams.
Avoid using ADF to scan the same documents

–

more than 30 times. When scanned repeatedly,
documents can become folded or torn, which
may cause paper jams.
If the feeder rollers are soiled from scanning

–

documents written in pencil, clean them. (See
“Cleaning the Machine,” on p. 8-2.)

2-5

Paper Requirements

Paper Requirements

Paper cassette Multi-purpose tray

Size (W × L) LTR, LGL, A4, B5, A5, Executive, Envelope (COM10 (#10), Monarch, DL, ISO-C5 (6 3/8" × 9"

(162 × 229 mm)), Oficio, Brazil-Oficio, Mexico-Oficio, Government-LTR, Government-LGL,

Foolscap, 3" × 5" to 8 1/2" × 14" (76 × 127 to 216 × 356 mm)

Weight 16 to 43 lb (60 to 163 g/m

2

)

Quantity Maximum 250 sheets (Height: maximum

Maximum 1 sheet

1" (25 mm))

Type

Documents and Print Media

The default paper size is LTR. If you use a different paper size, you need to change the paper size settings. (See “Setting Paper Size and
Type,” on p. 2-14.)

To prevent paper jams, do not use any of the following:

●

•

Wrinkled or creased paper

•

Curled or rolled paper

•

Coated paper

•

Torn paper

•

Damp paper

•

Very thin paper

•

Paper which has been printed on using a thermal transfer printer (Do not copy on the reverse side.)

●

The following types of paper do not print well:

•

Highly textured paper

•

Very smooth paper

•

Shiny paper

●

Make sure the paper is free from dust, lint, and oil stains.

●

Make sure to test paper before purchasing large quantities.

●

Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original

Plain

Paper,PlainPaperL,HeavyPaper,HeavyPaperH,Transparency

packaging in a cool, dry location.

●

Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.

●

Use only the transparencies designed for laser printers. Canon recommends you to use Canon type

transparencies with this machine.

2-6

Printable Area

Printable Area

The shaded area indicates the approximate printable area of LTR paper. Note that the

margin widths listed are approximate and there may be slight variations in actual use.

Documents and Print Media

2-7

Loading Paper

Loading Paper

This section describes how to load paper in the paper cassette and the multi-purpose tray.

The default paper size/type is set to <LTR> and <PLAIN PAPER> in the setting menu. When you load other size and/or type of
paper, change the paper size/type setting by pressing [Paper Settings]. (See “Setting Paper Size and Type,” on p. 2-14.)

In the Paper Cassette

Follow the procedure below to load paper in the

Documents and Print Media

paper cassette.

For D460

●

Take out the dust cover.

1

Open the front panel of the paper

2

cassette.

3

4

Slide out the paper guide rail (A).

Slide the side paper guides (A) to match
the size of paper.

2-8

If the paper guides do not fit the size of the paper,
the printout may be skewed.

Loading Paper

5

6

Fan the paper stack and even the edges.

Load the paper into the paper cassette
with the print side up. Make sure the
paper stack sits below the small fin (A) on
the side paper guide.

8

Close the front panel of the paper
cassette.

To load Legal-size paper, leave the front panel of
paper cassette open and adjust the paper guide
rail (A) for Legal size paper.

Documents and Print Media

7

Adjust the paper guide rail to match the
size of paper.

9

Match up the edge of the dust cover (A)
and the edge of the paper cassette (B),
and place the cover on top of the
cassette.

2-9

Loading Paper

Documents and Print Media

For D440/D420

●

Open the paper feeding tray.

1

Take out the dust cover from inside the

2

machine.

4

5

Slide the side paper guides (A) to match
the size of paper.

If the paper guides do not fit the size of the paper,
the printout may be skewed.

Fan the paper stack and even the edges.

2-10

3

Slide out the paper guide rail (A).

Loading Paper

6

7

Load the paper into the paper feeding
tray with the print side up. Make sure the
paper stack sits below the hook (A) on the
side paper guide.

Adjust the paper guide rail to match the
size of paper.

In the Multi-Purpose Tray

Use the multi-purpose tray when you want to copy

or print on the different paper which is in the paper

cassette. Load paper one by one in the multi-

purpose tray.

The paper in the multi-purpose tray is fed prior to the paper in

–

the paper cassette.
The recommended envelopes are COM10 (#10), MONARCH,

–

DL, and ISOC5. Using other envelopes may affect the quality
of the printout.
Make sure to set the correct paper size in the printer driver.

–

When printing the USER DATA LIST, paper can be fed only

–

from the paper cassette. If paper is loaded into the multi­purpose tray, <REMOVE MP PAPER> appears.

For D460

●

Spread the paper guides a little wider

1

than the actual paper width.

Documents and Print Media

8

Aligning the protrusions (A) on both sides
of the dust cover to the guides (B) inside
the machine, set the dust cover.

2-11

Loading Paper

Documents and Print Media

2

When setting paper, gently insert the
paper into the multi-purpose tray with
the print side up.

When setting an envelope, gently insert the
envelope into the multi-purpose tray with the
print side up and the right edge (i.e., closer to
the stamp) first.

3

4

Slide the paper guides so that they fit to
both sides of the paper.

If the paper guides do not fit the size of the paper,
the print quality may be deteriorated.

Specify the size and the type of the paper
you load.

For details on how to specify the paper size and
type, see “Setting Paper Size and Type,

14.

” on p. 2-

2-12

When you load paper with a logo on, position the
paper with the print side up (logo side) and insert
it so that the top of the paper feeds first in the
multi-purpose tray.

For D440/D420

●

Spread the paper guides a little wider

1

than the actual paper width.

Loading Paper

2

When setting paper, gently insert the
paper into the multi-purpose tray with
the print side up.

When setting an envelope, gently insert the
envelope into the multi-purpose tray with the
print side up and the right edge (i.e., closer to
the stamp) first.

3

4

Slide the paper guides so that they fit to
both sides of the paper.

If the paper guides do not fit the size of the
paper, the print quality may be deteriorated.

Specify the size and the type of the paper
you load.

For details on how to specify the paper size and
type, see “Setting Paper Size and Type,” on p. 2-

14.

Documents and Print Media

When you load paper with a logo on, position the
paper with the print side up (logo side) and insert
it so that the top of the paper is fed first in the
multi-purpose tray.

2-13

Setting Paper Size and Type

C A S S E T T E

L T R

P A P E R S I Z E

Ex.

P L A I N P A P E R

P A P E R T Y P E

Ex.

Documents and Print Media

Setting Paper Size and Type

This section describes how to specify the paper size and type you are loading in the paper

cassette and the multi-purpose tray. Whenever you change the paper size and type in the

cassette and the tray, follow the procedure in this section to adjust the paper size and type

settings for the cassette and the tray.

The default settings are as follows:

<PAPER SIZE>: LTR

–

<PAPER TYPE>: PLAIN PAPER

–

For the Paper Cassette

Press [Paper Settings] repeatedly to

1

select <CASSETTE>, then press [OK].

Press [ ] or [ ] to select the paper

2

size, then press [OK].

You can select from the following paper sizes:
<LTR>, <LGL>, <A4>, <B5>, <A5>,
<EXECUTIVE>, <COM10>, <MONARCH>, <DL>,
<ISO-C5>, <OFICIO>, <BRAZIL-OFICIO>,
<MEXICO-OFICIO>, <GOVERNMENT-LETTER>,
<GOVERNMENT-LEGAL>, <FOOLSCAP>

3

Press [ ] or [ ] to select the paper
type, then press [OK].

You can select from the following paper types:
–

<PLAIN PAPER> or <PLAIN PAPER L>*
Plain paper (17 lb to 24 lb (64 g/m

2

))

m

–

<HEAVY PAPER> or <HEAVY PAPER H>*
Heavy paper (Paper cassette: 28 lb to 34 lb
(105 g/m
28 lb to 43 lb (105 g/m
Envelope

–

<TRANSPARENCY> for Transparency

1

If paper curls excessively when printed with

*

<PLAIN PAPER> selected, select <PLAIN PAPER
L>.

2

If print fixing is not sufficient when printed

*

with <HEAVY PAPER> selected, select <HEAVY
PAPER H>.

If you have selected <B5>, <A5>, <EXECUTIVE>,
<COM10>, <MONARCH>, <DL> or <ISO-C5> for
the paper size in step 2, <PAPER TYPE> is not
displayed.

2

to 128 g/m2), Multi-purpose tray:

2

to 163 g/m2)) or

1

for

2

to 90 g/

2

for

2-14

Setting Paper Size and Type

M P T R A Y

L T R

P A P E R S I Z E

Ex.

P L A I N P A P E R

P A P E R T Y P E

Ex.

For the Multi-Purpose Tray

Press [Paper Settings] repeatedly to

1

select <MP TRAY>, then press [OK].

Press [ ] or [ ] to select the paper

2

size, then press [OK].

You can select from the following paper sizes:
<LTR>, <LGL>, <A4>, <B5>, <A5>,
<EXECUTIVE>, <COM10>, <MONARCH>, <DL>,
<ISO-C5>, <OFICIO>, <BRAZIL-OFICIO>,
<MEXICO-OFICIO>, <GOVERNMENT-LETTER>,
<GOVERNMENT-LEGAL>, <FOOLSCAP>

3

Press [ ] or [ ] to select the paper
type, then press [OK].

You can select from the following paper types:
–

<PLAIN PAPER> or <PLAIN PAPER L>*
Plain paper (17 lb to 24 lb (64 g/m

2

))

m

–

<HEAVY PAPER> or <HEAVY PAPER H>*
Heavy paper (Paper cassette: 28 lb to 34 lb
(105 g/m
28 lb to 43 lb (105 g/m
Envelope

–

<TRANSPARENCY> for Transparency

1

If paper curls excessively when printed with

*

<PLAIN PAPER> selected, select <PLAIN PAPER
L>.

2

If print fixing is not sufficient when printed

*

with <HEAVY PAPER> selected, select <HEAVY
PAPER H>.

If you have selected <B5>, <A5>, <EXECUTIVE>,
<COM10>, <MONARCH>, <DL> or <ISO-C5> for
the paper size in step 2, <PAPER TYPE> is not
displayed.

2

to 128 g/m2), Multi-purpose tray:

2

to 163 g/m2)) or

1

for

2

to 90 g/

2

for

Documents and Print Media

2-15

Documents and Print Media

2-16

Copying

This chapter describes the copying features.

Overview of Copy Functions .......................................3-2

Basic Copying Method ................................................3-4

Canceling Copy Jobs ....................................................3-5

Selecting Image Quality ..............................................3-6

Adjusting Density ........................................................3-8

Adjusting Automatically ...................................................3-8

Adjusting Manually .............................................................3-9

Enlarge/Reduce Images ............................................3-10

Preset Zoom........................................................................3-10

Custom Copy Ratio...........................................................3-11

Collating Copies .........................................................3-13

Multiple Documents onto One Sheet (2 on 1) .........3-15

2 on 1 Combination ......................................................... 3-15

Copying ID Card ................................................................ 3-16

2-Sided Copying ........................................................3-18

1 to 2-Sided Copying ....................................................... 3-19

2 to 2-Sided Copying (D460 Only) .............................. 3-20

2 to 1-Sided Copying (D460 Only) .............................. 3-21

Selecting Paper Size Group ......................................3-22

Changing Standard Mode .........................................3-23

Printing a Sample Page .............................................3-24

Viewing Copy Settings ..............................................3-25

3

Copying

Overview of Copy Functions

Copying

Overview of Copy Functions

In addition to enlarging/reducing copies, you can make 2-sided copies or use the 2 on 1

mode, which reduces 2 page documents to fit on one sheet of paper.

3-2

(p. 3-6)

(p. 3-8)

(p. 3-18)

Overview of Copy Functions

(p. 3-10)

Copying

(p

. 3-15)

3-3

Basic Copying Method

T E X T / P H O T O 1

1 0 0 % L T R

Ex.

Basic Copying Method

This section describes the basic procedure for copying.

Copying

1

2

Place documents on the platen glass or
load them in the ADF.

For details, see “Placing Documents,” on p. 2-4.

–

Close the ADF/platen glass cover after placing

–

your documents.
For documents you can copy, see “Documents

–

Requirements,

Press [COPY].

If you want to adjust the image quality, see

–

“Selecting Image Quality,
If you want to adjust the density, see

–

“Adjusting Density”
If you want to adjust the zoom ratio, see

–

“Enlarge/Reduce Images”

” on p. 2-2.

” on p. 3-6.

on p. 3-8.

on p. 3-10.

3

4

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

The copy quantity appears on the right side of

–

the display.
If you make a mistake when entering values,

–

press [Clear] and enter the correct values.

You cannot change the copy quantity while the
machine is copying.

Press [Start].

If you press and hold [OK] in the copy mode, a
sample page will be printed. For details, see
“Printing a Sample Page” on p. 3-24.

3-4

Canceling Copy Jobs

< Y E S N O >

C A N C E L C O P Y I N G ?

Canceling Copy Jobs

You can cancel scanning or ongoing jobs.

If you cancel a copy job during scanning, make sure to remove the document.

Press [Stop/Reset].

1

When the <CANCEL COPYING?> message

2

appears, press [ ] to select <YES>.

The job is canceled, and the copy quantity is
reset.

Copying

3-5

Copying

Selecting Image Quality

Selecting Image Quality

You can adjust the image quality of copies according to the types of documents. A correct

selection is necessary for the optimal reproduction of the colors of the document. These

settings return to the default values if the machine remains idle for a certain period of time

or if you press

The default settings is <TEXT/PHOTO>.

[Stop/Reset].

Combinations of these four modes (TEXT/PHOTO, TEXT, PHOTO, TEXT/PHOTO+) cannot be selected at the same time. If

–

you select one of these modes, the previously set mode is canceled.
If the document is a transparency, select the document type, then adjust the exposure to the most appropriate level for

–

the document.

Press [Image Quality] repeatedly
to select the document type.

<TEXT/PHOTO>: For documents that contain

–

text and photos
<TEXT>: For text documents

–

<PHOTO>: For documents that contain fine

–

text or photos
<TEXT/PHOTO+>: For documents that

–

contain fine text and photos

Copy density automatically changes to the
manual mode when <TEXT/PHOTO>, <PHOTO>,
or <TEXT/PHOTO+> is set.

1

2

Place documents.

For details, see “Placing Documents,” on p. 2-4.

Press [COPY].

3

3-6

4

T E X T / P H O T O 1

1 0 0 % L T R

Ex.

5

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

Press [Start].

If you want to copy multiple documents using
the platen glass, place a document and press

[Start] once for each page. When scanning is

complete, press [OK].

Selecting Image Quality

Copying

3-7

Copying

A U T O

D E N S I T Y

A T E X T 1

1 0 0 % L T R

Adjusting Density

Adjusting Density

You can adjust the density to the most appropriate level for the document either

automatically or manually.

The default setting is <MANUAL> (5).

Adjusting Automatically

You can adjust the density to the most appropriate

level for the document automatically.

Place documents.

1

For details, see “Placing Documents,” on p. 2-4.

Press [COPY].

2

3

4

5

Press [Density] twice to select
<AUTO>, then press [OK].

The image quality is automatically set to <TEXT>.

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

Press [Start].

If you want to copy multiple documents using
the platen glass, place a document and press

[Start] once for each page. When scanning is

complete, press [OK].

3-8

Adjusting Density

- L T D K +

D E N S I T Y

T E X T / P H O T O 1

1 0 0 % L T R

Ex.

Adjusting Manually

You can adjust the density to the most appropriate

level for the document manually.

Place documents.

1

For details, see “Placing Documents,” on p. 2-4.

Press [COPY].

2

Press [Density] to select the

3

manual mode.

5

6

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

Press [Start].

If you want to copy multiple documents using
the platen glass, place a document and press

[Start] once for each page. When scanning is

complete, press [OK].

Copying

Press [ ] or [ ] to adjust the copy

4

density, then press [OK].

[ ]: to make light documents darker

–

[

–

]: to make dark documents lighter

To cancel all settings, press [Stop/Reset].

–

When you switch the mode by pressing the

–

mode keys such as [SCAN], all settings
will be canceled. If you want to keep the
settings, set the density as follows:

[Menu] → <COPY SETTINGS> → <STANDARD
SETTINGS> → <DENSITY> → <MANUAL> (See
“COPY SETTINGS,” on p. 10-3.)

3-9

Copying

- 1 0 0 % +

P R E S E T R A T I O

Enlarge/Reduce Images

Enlarge/Reduce Images

You can convert a standard-sized document to a different standard-sized copy (preset

zoom), or you can enlarge or reduce images in 1% increments (custom copy ratio).

The default setting is <100%>.

Preset Zoom

You can enlarge or reduce standard size documents

to another standard paper size.

Place documents.

1

For details, see “Placing Documents,” on p. 2-4.

Press [COPY].

2

3

Press [Enlarge/Reduce].

3-10

Enlarge/Reduce Images

7 8 % L G L L T R

P R E S E T R A T I O

Ex.

T E X T / P H O T O

7 8 % L T R

Ex.

- 1 0 0 % +

Z O O M 5 0 - 2 0 0 %

- 9 5 % +

Z O O M 5 0 - 2 0 0 %

Ex.

4

5

Press [ ] or [ ] to select the copy
ratio, then press [OK].

<200% MAX.>

–

<129% STMT → LTR>

–

<100%>

–

<78% LGL → LTR>

–

<64%>

–

<50% MIN.>

–

When <PAPER SIZE GROUP> in the <COPY
SETTINGS> menu is set to <A> or <AB>, the
preset copy ratios change as follows:
A: 50%, 70%, 100%, 141%, 200%
AB: 50%, 70%, 81%, 86%, 100%, 115%, 122%,
141%, 200%

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

1

2
3

4

Place documents.

For details, see “Placing Documents,” on p. 2-4.

Press [COPY].

Press [Enlarge/Reduce] twice.

Use – [numeric keys] to enter the
copy ratio, then press [OK].

Copying

Press [Start].

6

If you want to copy multiple documents using
the platen glass, place a document and press

[Start] once for each page. When scanning is

complete, press [OK].

Custom Copy Ratio

You can enlarge or reduce images by any copy ratio,

in 1% increments. The available copy ratios are from

50% to 200%.

You can also use [ ] or [ ] to adjust the
zoom ratio. To increase the zoom ratio, press

]. To decrease the copy ratio, press [ ].

[

To return the copy ratio to 100%, press

[Enlarge/Reduce] repeatedly to display

<100%>, then press [OK].

3-11

Enlarge/Reduce Images

T E X T / P H O T O 1

9 5 % L T R

Ex.

5

6

Copying

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

Press [Start].

If you want to copy multiple documents using
the platen glass, place a document and press

[Start] once for each page. When scanning is

complete, press [OK].

3-12

Collating Copies

Collating Copies

You can sort copies into sets arranged in page order. This function is useful when making

handouts for meetings. This feature can be used together with both “2-Sided Copying,” (see

. 3-18) and “Multiple Documents onto One Sheet (2 on 1),

p

The default setting is <OFF>.

” (see p. 3-15).

Copying

1

Place documents.

For details, see “Placing Documents,” on p. 2-4.

2

Press [COPY].

If <AUTO COLLATE> is set to <ON> in
<STANDARD SETTINGS> in <COPY SET TINGS>,
skip to step 4.

3-13

Copying

C O L L A T E

C O L L A T E / 2 O N 1

T E X T / P H O T O 1

6 3 % * L T R

Collating Copies

Press [Collate/2 on 1].

3

If you want to use <COLLATE> and “2 on 1

–

Combination”
select <COLLATE+2 ON 1>, then press [OK].

–

If you want to use <COLLATE> and the 2­sided copying at the same time, go to step 3
of “1 to 2-Sided Copying”
Sided Copying (D460 Only)”
to 1-Sided Copying (D460 Only)”

Use – [numeric keys] to enter the

4

desired copy quantity (1 to 99).

Press [Start].

5

If you want to copy multiple documents using
the platen glass, place a document and press

[Start] once for each page. When scanning is
complete, press [OK]. The machine prints the
remaining sets of copies.

(see p. 3-15) at the same time,

(see p. 3-19), “2 to 2-

(see p. 3-20), or “2

(see p. 3-21).

To cancel all settings, press [Stop/Reset].

–

When you switch the mode by pressing the

–

mode keys such as [SCAN], all settings
will be canceled. If you want to keep the
settings, set the collate mode as follows:

[Menu] → <COPY SETTINGS> → <STANDARD
SETTINGS> → <AUTO COLLATE> → <ON> (See
“COPY SETTINGS,” on p. 10-3.)”
When scanning multiple page documents,

–

<MEMORY FULL> may appear in the display
and scanning may be canceled. If this happens,
press [Stop/Reset] to return to the standby
mode.

3-14

Multiple Documents onto One Sheet (2 on 1)

Multiple Documents onto One Sheet (2 on 1)

This mode enables you to reduce two-page documents to fit on one sheet of paper (1-sided/

2-sided).

Copying

2 on 1 Combination

2 on 1 mode automatically reduces two documents

to fit on the selected paper size. You can make well-

organized copies by copying multiple documents

onto one sheet. This mode enables you to cut print

costs by saving copy papers, and it is also useful for

saving space. This feature can be used together with

both ”Collating Copies”

Copying”

The default setting is <OFF>.

The reduction ratio is automatically set so that the documents fit
onto the selected paper size.

(see p. 3-18).

(see p. 3-13) and ”2-Sided

1

Place documents.

For details, see “Placing Documents,” on p. 2-4.

3-15

Multiple Documents onto One Sheet (2 on 1)

2 O N 1

C O L L A T E / 2 O N 1

T E X T / P H O T O 1

6 3 % * L T R

I D C A R D C O P Y

C O L L A T E / 2 O N 1

Copying

2
3

4

5

Press [COPY].

Press [Collate/2 on 1] repeatedly
to select <2 ON 1>, then press [OK].

If you want to use <2 ON 1> and “Collating

–

(see p. 3-13) at the same time, select

Copies”
<COLLATE+2 ON 1>, then press [OK].

–

If you want to use <2 ON 1> and the 2-sided
copying at the same time, go to step 3 of “1 to
2-Sided Copying”
Copying (D460 Only)”
Sided Copying (D460 Only)”

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

Press [Start].

–

If you want to copy multiple documents using
the platen glass, place a document and press

[Start] once for each page. When scanning

is complete, press [OK].

(see p. 3-19), “2 to 2-Sided

(see p. 3-20), or “2 to 1-

(see p. 3-21).

Copying ID Card

You can make a copy of a 2-sided card onto one

side of a paper. This mode is useful when copying ID

cards.

You must place a document on the platen glass when using

–

this function.
The zoom ratio will automatically be set to <100%> with this

–

feature. You cannot change the copy size.
The paper size you can use is LTR or A4. If you select other

–

paper size in the paper size setting, the ID card copy function
will be canceled automatically.
When you select the ID card copy, the other copy settings you

–

made, such as the copy ratio and paper size, will be canceled
automatically.
This function cannot be used with the 2 on 1 mode, the

–

collating mode, or the 2-sided copying mode.

Place a card on the platen glass.

1

Place a card as indicated below.

–

To cancel all settings, press [Stop/Reset].

–

A maximum of 1/8" (4 mm) margin will be

–

produced between the two reduced
documents in 2 on 1 copying.

3-16

2
3

Align the center of a card with the arrow

–

mark.

Press [COPY].

Press [Collate/2 on 1] repeatedly
to select <ID CARD COPY>, then press
[OK].

4

T E X T / P H O T O 1

1 0 0 % * L T R

Ex.

5
6

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

Press [start].

Turn and place the card.

Place the card as indicated below.

–

Multiple Documents onto One Sheet (2 on 1)

Copying

7

Align the center of a card with the arrow

–

mark.

Press [start].

To cancel all settings, press [Stop/Reset]

3-17

Copying

2-Sided Copying

2-Sided Copying

This mode enables you to make 2-sided copies from 1-sided or 2-sided documents, or make

1-sided copies from 2-sided documents. This enables you to cut print costs in half when

copying in large quantities.

This feature can be used together with both “Collating Copies”

Combination”

(see p. 3-15).

The default setting is <OFF>.

(see p. 3-13) and “2 on 1

3-18

Paper used to make 2-sided copies must conform to the following specifications:

Paper size: LTR, A4 (envelopes cannot be used for 2-sided copying)

–

Paper weight: 17 to 21 lb (64 to 80 g/m2)

–

2-Sided Copying

1 > 2 - S I D E D

2 - S I D E D

B O O K T Y P E

T Y P E O F O U T P U T

T E X T / P H O T O 1

1 0 0 % * L T R

Ex.

1 to 2-Sided Copying

You can make 2-sided copies from 1-sided

documents.

Place documents.

1

For details, see “Placing Documents,” on p. 2-4.

Press [COPY].

2

Press [2-Sided] to select <1 >2-SIDED>,

3

then press [OK].

4

5

Press [ ] or [ ] to select <BOOK
TYPE> or <CALENDAR TYPE>, then press
[OK].

<BOOK TYPE>: The front and back sides of the

–

copy will have the same top-bottom
orientation.

–

<CALENDAR TYPE>: The front and back sides
of the copy will have the opposite top­bottom orientation.

For the landscape oriented documents:
When <BOOK TYPE> is selected, the front and
back sides of the copy will have the opposite top­bottom orientation. When <CALENDAR TYPE> is
selected, the front and back sides of the copy will
have the same top-bottom orientation.

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

Copying

If there are odd number of documents when the
1-Sided to 2-Sided mode is used, the back side of
the last copy is left blank.

3-19

2-Sided Copying

2 > 2 - S I D E D

2 - S I D E D

B O O K T Y P E

T Y P E O F O R I G I N A L

B O O K T Y P E

T Y P E O F O U T P U T

T E X T / P H O T O 1

1 0 0 % * L T R

Ex.

Press [Start].

6

If you want to copy multiple documents using
the platen glass, place a document and press

[Start] once for each page. When scanning is

complete, press [OK].

To cancel all settings, press [Stop/Reset].

–

When you switch the mode by pressing the

–

mode keys such as [SCAN], all settings
will be canceled. If you want to keep the
settings, store the settings as follows:

[Menu] → <COPY SETTINGS> → <STANDARD
SETTINGS> → <2-SIDED> (See “COPY SETTINGS,”
on p. 10-3.)
You can skip step 4. In this case, the machine

–

Copying

scans 1-sided documents to make 2-sided,
<BOOK TYPE> copies.

2 to 2-Sided Copying (D460 Only)

You can make 2-sided copies from 2-sided

documents.

Place documents in the ADF.

1

3

4

5

Press [2-Sided] repeatedly to select
<2 > 2-SIDED>, then press [OK].

Press [ ] or [ ] to select <BOOK
TYPE> or <CALENDAR TYPE> for the
document layout, then press [OK].

<BOOK TYPE>: The front and back sides of the

–

document will have the same top-bottom
orientation.

–

<CALENDAR TYPE>: The front and back sides
of the document will have the opposite top­bottom orientation.

Press [ ] or [ ] to select <BOOK
TYPE> or <CALENDAR TYPE> for the
output layout, then press [OK].

–

<BOOK TYPE>: The front and back sides of the
copy will have the same top-bottom
orientation.

–

<CALENDAR TYPE>: The front and back sides
of the copy will have the opposite top­bottom orientation.

For details, see “Placing Documents,” on p. 2-4.

Press [COPY].

2

3-20

6

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

2-Sided Copying

2 > 1 - S I D E D

2 - S I D E D

B O O K T Y P E

T Y P E O F O R I G I N A L

T E X T / P H O T O 1

1 0 0 % * L T R

Ex.

Press [Start].

7

To cancel all settings, press [Stop/Reset].

–

When you switch the mode by pressing the

–

mode keys such as [SCAN], all settings
will be canceled. If you want to keep the
settings, store the settings as follows:

[Menu] → <COPY SETTINGS> → <STANDARD

SETTINGS> → <2-SIDED> (See “COPY SETTINGS,”
on p. 10-3.)
You can skip steps 5 and 6. In this case, the

–

machine scans 2-sided documents in the
<BOOK TYPE> orientation and outputs the
same way.
If you press [Start] in step 5 after selected

–

<CALENDAR TYPE>, the machine scans 2-sided
documents in the <CALENDAR TYPE>
orientation and outputs the same way.

2 to 1-Sided Copying (D460 Only)

You can make 1-sided copies from 2-sided

documents.

3

4

5

Press [2-Sided] to select <2 >1-SIDED>,
then press [OK].

Press [ ] or [ ] to select <BOOK
TYPE> or <CALENDAR TYPE>, then press
[OK].

<BOOK TYPE>: The front and back sides of the

–

document have the same top-bottom
orientation.

–

<CALENDAR TYPE>: The front and back sides
of the document will have the opposite top­bottom orientation.

Use – [numeric keys] to enter the
desired copy quantity (1 to 99).

Copying

Place documents in the ADF.

1

For details, see “Placing Documents,” on p. 2-4.

Press [COPY].

2

6

Press [Start].

To cancel all settings, press [Stop/Reset].

–

When you switch the mode by pressing the

–

mode keys such as [SCAN], all settings
will be canceled. If you want to keep the
settings, store the settings as follows:

SETTINGS> → <2-SIDED> (See “COPY SETTINGS,”
on p. 10-3.)
You can skip step 4. In this case, the machine

–

scans 2-sided documents in the <BOOK TYPE>
orientation to make 1-sided copies.

[Menu] → <COPY SETTINGS> → <STANDARD

3-21

Selecting Paper Size Group

2 C O P Y S E T T I N G S

M E N U

2 P A P E R S I Z E G R O U P

C O P Y S E T T I N G S

I N C H E S

P A P E R S I Z E G R O U P

1
2

Copying

3

Selecting Paper Size Group

This section describes how to select the paper size group.

The default setting is <INCHES>.

Press [Menu].

Press [ ] or [ ] to select <COPY
SETTINGS>, then press [OK].

Press [ ] or [ ] to select <PAPER SIZE
GROUP>, then press [OK].

Press [ ] or [ ] to select a paper size

4

group, then press [OK].

You can select from the following paper size
groups: <INCHES>, <A>, <AB>

3-22

Changing Standard Mode

2 C O P Y S E T T I N G S

M E N U

1 S T A N D A R D S E T T I N G S

C O P Y S E T T I N G S

1 I M A G E Q U A L I T Y

S T A N D A R D S E T T I N G S

Changing Standard Mode

The Standard mode is the combination of copy modes that the machine automatically

applies when the power is turned ON, or when

the Standard mode to suit your needs.

The default settings are the followings:

–

<IMAGE QUALITY>: <TEXT/PHOTO>

–

<DENSITY>: <MANUAL> (5)

–

<ZOOM RATIO>: <100%>

–

<AUTO COLLATE>: <OFF>

–

<2-SIDED>: <OFF>

[Stop/Reset] is pressed. You can change

Copying

1
2

3

Press [Menu].

Press [ ] or [ ] to select <COPY
SETTINGS>, then press [OK].

Press [ ] or [ ] to select <STANDARD
SETTINGS>, then press [OK].

4

5

Press [ ] or [ ] to select the desired
setting item, then press [OK].

You can specify the following settings:
–

<IMAGE QUALITY>

–

<DENSITY>

–

<ZOOM RATIO>

–

<AUTO COLLATE>

–

<2-SIDED>

If you press [Stop/Reset] before pressing [OK],
the setting will not be registered.

Press [Stop/Reset] to return to the
standby mode.

Press [Menu] to return to the previous display.

3-23

Printing a Sample Page

Printing a Sample Page

This machine enables you to print a sample page. You can use this function to test how the

printouts will look with current settings.

The paper size must be LTR.

–

The paper type must be Plain Paper (17 to 21 lb (64 to 80 g/m2)).

–

If the paper setting is not appropriate or the paper is not loaded correctly, printing does not start without any error

–

messages.
You cannot cancel printing a sample page once printing has started.

–

You cannot use this function while making copies, scanning documents, or printing reports/lists.

–

Copying

1
2

Press [COPY].

Press and hold [OK].

The sample page will be printed on the both
sides of the paper.

3-24

Viewing Copy Settings

V I E W S E T T I N G S

2 O N 1

Viewing Copy Settings

You can check the current copy settings for <COLLATE>, <2-SIDED>, <2 ON 1>, and <ID CARD

COPY>.

Press [Job Cancel/Status Monitor]

1

repeatedly to select <VIEW SETTINGS>,
then press [OK].

The current settings for <COLLATE>, <2-SIDED>,
<2 ON 1>, and <ID CARD COPY> appear on the
LCD display.

Copying

3-25

Copying

3-26

Printing

This chapter describes the basic print features.

Overview of the Print Functions ................................. 4-2

Introduction to Using Print Functions .......................4-4

Printing Documents from a Computer.......................4-5

Scaling Documents ......................................................4-7

Printing Multiple Pages on One Sheet .......................4-9

2-Sided Printing .........................................................4-10

Checking and Canceling Print Jobs ..........................4-11

4

Printing

Overview of the Print Functions

2-sided printouts, collated printouts and enlarged/reduced printouts are available.

Printing

Overview of the Print Functions

(p. 4-7)

4-2

4-10)

(p.

(p. 4-9)

Overview of the Print Functions

Printing

4-3

Introduction to Using Print Functions

Introduction to Using Print Functions

Make sure that the printer driver is installed.

For installing the driver to send a print job to the machine over a network, see “Network

Connection (D460 Only)” in the Starter Guide, or “Network Connection (D460 Only)” in the

e-Manual.

For installing the driver to send a print job directly from your computer to the machine, see

“USB Connection” in the Starter Guide, or “USB Connection” in the e-Manual.

Printer Driver

●

Using the printer driver, the various data processing tasks conventionally executed within the printer are

appropriately divided between the host computer and the printer to greatly reduce the overall printing time.

The workload can be delegated to match the output data, thus realizing a significant increase in speed

Printing

through optimization.

You can update your printer driver software and acquire information about Canon products on the Canon

home page (http://www.usa.canon.com). Driver software is updated every few months.

●

XPS

The Canon XPS Printer Driver enables you to print documents in Windows Vista from applications that use the

XPS format, utilizing the features and characteristics of the XPS format to the maximum extent.

“When using the Canon XPS Printer Driver, make the setting from the machine as follows:

[Menu] → <SYSTEM SETTINGS> → <PDL SELECT(PnP)> → <UFRII(XPS)>

To enable the setting, turn OFF the main power switch and then turn ON.

How to use the Canon XPS Printer Driver, see the Readme file and Help.”

The Canon XPS Printer Driver supports Windows Vista only. If you select <UFRII(XPS)> with other operating systems, the machine

–

cannot detect your computer.
You cannot install the Canon XPS Printer Driver with the installer in the TCP/IP environment. How to install the Canon XPS Printer

–

Driver, see the Readme file.
When using the Canon XPS Printer Driver, it is recommended to use Windows Vista Service Pack 1 for increasing the printing speed.

–

The available printer drivers may vary, depending on the machine and the version of Windows that you are using.

4-4

Printing Documents from a Computer

Printing Documents from a Computer

This section is the explanation of the basic procedure for printing from a computer (printer

driver). Make sure that the printer driver is installed on your computer. To check if the driver

is installed, see “Set Up Computers and Software” in the Starter Guide, or “Set Up

Computers and Software” in the e-Manual. For details on the printer driver settings, see

Online Help.

Printing methods may differ depending on the applications you are using. For details, see the instruction manuals

–

provided with the application software.
The display may differ according to the operating system or the model of the machine.

–

1
2

Open the document you want to print
from the application.

Select [Print] from the [File] menu.

The [Print] dialog box is displayed.

3

4

Select your printer from [Select Printer],
then click [Page Setup].

The printer driver screen is displayed.

Configure the required settings in the
printer driver screen.

Printing

4-5

Printing Documents from a Computer

Click [Print].

5

Printing begins.
If you want to cancel printing, see “Checking and
Canceling Print Jobs,

Printing

” on p. 4-11.

4-6

Scaling Documents

Scaling Documents

You can enlarge or reduce documents to match the output paper size, such as reducing a

document created in LTR size to print on STMT, or enlarging a document created in STMT

size to print on LTR.

There are two methods for scaling a document: select the output size of the document to

scale it automatically, or specify the scaling value manually.

Depending on the selected page size and printer model you are using, you may not be able to magnify the document.

–

Depending on the printer model you are using, you may not be able to magnify the document to the optimum ratio for

–

the selected page size.
If you are using an application that enables you to enlarge or reduce the document, configure the settings in the

–

application.
The display may differ according to the operating system or the model of the machine.

–

1

Display the [Page Setup] sheet.

2

Select the page size of the document you
created in the application from [Page
Size].

Printing

See “Printing Documents from a Computer” on
p. 4-5 on how to display the printer driver
screen.

4-7

Scaling Documents

3

4

Printing

Select the output size of the document
from [Output Size].

The document is scaled automatically according
to the settings made in [Page Size] and [Output
Size].

If you want to increase or decrease the
magnification manually, select [Manual
Scaling] → specify the scaling ratio for
[Scaling].

4-8

5

If the ratio is less than 25% or more than 200%,
the document is printed without scaling on the
paper specified in [Output Size].

On the [Print] dialog box, click [Print] or
[OK].

Printing Multiple Pages on One Sheet

Printing Multiple Pages on One Sheet

This mode enables you to reduce multiple pages to fit onto one sheet of paper. You can

make well-organized documents by editing multiple materials onto one sheet. And you can

cut down print costs by saving papers, and it is also useful for saving space.

Although there may be a function for printing multiple copies depending on the application you are using, do not use it

–

together with this function. If you do, printing may not be executed correctly.
You cannot enlarge and reduce manually when using this function.

–

The display may differ according to the operating system or the model of the machine.

–

1

2

Display the [Page Setup] sheet.

See “Printing Documents from a Computer” on
p. 4-5 on how to display the printer driver
screen.

Select the page layout from [Page
Layout].

3

4

Select the page order from [Page Order].

On the [Print] dialog box, click [Print] or
[OK].

Other than [2 Pages per Sheet], you can also

–

select [4 Pages per Sheet], [6 Pages per Sheet],
[8 Pages per Sheet], [9 Pages per Sheet], or [16
Pages per Sheet]. If you select [Poster [2 x 2]],
[Poster [3 x 3]], or [Poster [4 x 4]], you can print
out a poster that consists of multiple sheets of
paper.
When reducing multiple pages to fit on a sheet,

–

you can also select the page order from the
[Page Order] pull-down menu.

Printing

4-9

2-Sided Printing

2-Sided Printing

2-sided printing enables you to make 2-sided printouts. You can cut down print costs by half

when copying in large quantities.

The display may differ according to the operating system or the model of the machine.

Printing

1
2

3

Open the document you want to print
from the application.

Select [Print] from the [File] menu.

Select your printer from [Select Printer],
then click [Finishing] to open the dialog
box.

4

5

Select [2-sided Printing] from [Print Style].

Select binding edge for the paper
printout from [Binding Location].

4-10

6

On the [Print] dialog box, click [Print] or
[OK].

Checking and Canceling Print Jobs

P R I N T S T A T U S

F i l e - T X T

0 0 0 1 1 8 : 3 0

Ex.

F i l e 2 - N o t e

0 0 0 2 1 8 : 4 5

Ex.

C A N C E L

0 0 0 2

< Y E S N O >

C A N C E L P R I N T I N G ?

Checking and Canceling Print Jobs

You can check the status of print jobs and cancel a job before the printing starts.

Make sure that the Processing/Data indicator is on or blinking. When the Processing/Data indicator is off, there are no jobs in the
memory of the print job status.

1

2

3

Press [Job Cancel/Status Monitor]
repeatedly to select <PRINT STATUS> or
<JOB CANCEL>, then press [OK].

If you select <JOB CANCEL>, press [ ] or [ ]
to select <PRINT>, then press [OK].

Press [ ] or [ ] to scroll through the
job list, and check the status of the print
jobs.

If you want to cancel the job, go to the next
step. Otherwise, press
to the standby mode.

Press [ ] or [ ] to select the job you
want to cancel, then press [OK].

[Stop/Reset] to return

5

6

Press [ ] to select <YES>.

If you do not want to cancel the job, press [ ]
to select <NO>.

Press [Stop/Reset] to return to the
standby mode.

Printing

Press [ ] or [ ] to select <CANCEL>,

4

then press [OK].

If you select <JOB CANCEL> in step 1, you do
not need to perform this procedure. Go to the
next step.

4-11

Printing

4-12

Scanning

This chapter describes how to use scanner functions.

Overview of Scanner Functions ..................................5-2

Introduction to Using Scanner Functions .................. 5-3

For Scanning Documents to a Computer

Connected with USB Cable ..............................................5-3

For Scanning Documents from a Networked

Computer (D460 Only) .......................................................5-3

Basic Scanning Operations .........................................5-4

Scanning Documents to a Computer Connected

with USB Cable .....................................................................5-4

Scanning Documents from a Networked

Computer (D460 Only) .......................................................5-4

Canceling Scan Jobs to a Computer Connected

with USB Cable .....................................................................5-5

5

Scanning

Overview of Scanner Functions

Scanning

Overview of Scanner Functions

You can retrieve documents scanned with this machine to your computer connected with a

USB cable. You can also scan documents over the network.

* D440/D420 are not supported for scanning documents over the network.

5-2

Introduction to Using Scanner Functions

Introduction to Using Scanner Functions

This section describes the things that you must do before using scanner functions.

Make sure to set the following items first:

For Scanning Documents to a Computer Connected with USB Cable

USB scanner driver

●

Install the USB scanner driver for scanning via USB. (See “Set Up Computers and Software,” in the Starter Guide

or “Setting Up the Machine,” in the e-Manual.)

For Scanning Documents from a Networked Computer (D460 Only)

Network settings

●

Set the network settings to enable your machine to communicate over the network. (See “Network Settings

(D460 Only),” in the e-Manual.)

●

Color Network ScanGear

Install the Color Network ScanGear scanner driver for scanning over the network. (See “Set Up Computers and

Software,” in the Starter Guide or “Setting Up the Machine,” in the e-Manual.)

Scanning

5-3

Basic Scanning Operations

Basic Scanning Operations

This section describes the basic procedures for scanning documents.

Press [Start].

3

Scanning Documents to a Computer Connected with USB Cable

This section describes the basic procedure for using

the operation panel of the machine to scan via USB.

Scanned documents are transmitted via USB to your

computer.

If you are asked to select a program to launch,

–

select “MF Toolbox Ver4.9.” The scanned
document will be processed according to
your settings.

–

When scanning is complete, a folder with the
scanning date will be created in the [My
Pictures] folder in the [My Documents] folder,
and your document will be saved in this
folder. (In Windows Vista/7, the folder will be
created in the [Pictures] folder.)

Scanning

–

Your machine must be connected via USB and the USB
scanner driver must be loaded to scan.

–

For better scanning quality, we recommend that you place
documents on the platen glass. If you use the ADF, the
scanned image might not be clear.

Place documents.

1

Press [SCAN] repeatedly to select

2

<USB SCANNING>.

Scanning Documents from a Networked Computer (D460 Only)

This section describes the basic procedure for using

Color Network ScanGear to scan over the network.

Scanned documents are transmitted over the

network to your computer.

If you are using Color Network ScanGear for the first time after

–

installing it, the network scanner to be used must be selected
with the ScanGear Tool. For details, see “Scan,” in the e-Manual.
For better scanning quality, we recommend that you place

–

documents on the platen glass. If you use the ADF, the
scanned image might not be clear.
Printing documents from a computer and scanning

–

documents over the network cannot be processed at the
same time. If this happens, these documents are handled
differently depending on the following:

If you print PC documents when the machine is scanning

•
documents, an error may occur. In this case, the machine
scans documents first, then starts printing the PC
documents when scanning is complete.
If you scan documents when the machine is printing PC

•
documents, scanning is canceled. Wait for the PC
documents to be printed out, then perform the scanning
operation again.

5-4

1

2
3

4

Place documents.

Press [SCAN] repeatedly to select
<NETWORK SCANNING>.

Start Color Network ScanGear from the
application on your computer.

For details, see “Scan,” in the e-Manual.

Make scan settings on the [Main],
[Options], and [Scanner Info] sheets.

For details about the settings in each sheet, refer
to the Online Help for that sheet.

Basic Scanning Operations

Scanning

Click [Scan].

5

Color Network ScanGear Main Window closes
and the scanned image is transferred to the
application. During scanning, a scanning
progress dialog box is displayed. To interrupt
scanning, click [Cancel].

Canceling Scan Jobs to a Computer Connected with USB Cable

Follow the procedure below to cancel an ongoing

scan job via USB.

Press [Stop/Reset].

1

Click [OK] on the computer screen.

2

5-5

Scanning

5-6

Network

(D460 Only)

6

This chapter describes what the network is, what you can do with the network, and what you have to do to use the
machine with the network.

Flowchart for Setting Up Network .............................6-2

What is the Network? ..................................................6-3

Overview of Network Functions .................................6-4

Network (D460 Only)

Flowchart for Setting Up Network

Follow the procedures in the flowchart below to set up each network function.

Network (D460 Only)

Flowchart for Setting Up Network

6-2

What is the Network?

What is the Network?

In the computer field, a network is a system of interconnected computers that communicate

with each other. This machine uses LAN. LAN is the abbreviation for “Local Area Network”

and means a network within a limited area (in an office, for example).

Network (D460 Only)

6-3