Canon C3200 User Manual

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Page 1

Page 2

Color imageRUNNER

C3200

Sending Guide

Page 3

Manuals for the Machine

The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system

conﬁguration and product purchased, some manuals may not be needed.

Guides with this symbol are printed manuals.

Basic Operations

•

Troubleshooting

Copying Instructions

•

Mail Box Instructions

•

Sending Instructions

•

Fax Instructions

•

Setting Up the Network Connection and Installing the CD-ROM Software

Remote User Interface Instructions

•

Network Connectivity and Setup Instructions

•

Color Network ScanGear Installation and Instructions

Guides with this symbol are PDF manuals included on the

CD-ROM

accompanying CD-ROM.

Reference Guide

Copying Guide

Mail Box Guide

Sending Guide

(This Document)

Facsimile Guide

Network Quick Start Guide

Remote UI Guide

Network Guide

Color Network ScanGear

User's Guide

CD-ROM

•

PS/PCL/UFR Printer Instructions

PCL Printer Driver Installation and

•

Instructions

PS Printer Driver Installation and

•

Instructions

•

UFR Printer Driver Installation and Instructions

PS/PCL/UFR Printer Guide

PCL Driver Guide

PS Driver Guide

UFR Driver Guide

CD-ROM

Page 4

•

Fax Driver Installation and Instructions

Fax Driver Guide

CD-ROM

The machine illustration on the cover may differ slightly from your machine.

Page 5

How This Manual Is Organized

Chapter 1

Chapter 2

Chapter 3

Chapter 4

Chapter 5

Chapter 6

Chapter 7

Chapter 8

Chapter 9

Chapter 10

Introduction to Sending Functions

Basic Sending Methods

Basic Scanning Features

Special Scanning Features

Sending Documents

Receiving Documents

Checking/Changing the Send/Receive Status

Customizing Communications Settings

Storing/Editing Address Book Settings

System Manager Settings

Chapter 11

Chapter 12

Chapter 13

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact speciﬁcation, please contact Canon.

Printing Communication Reports

Troubleshooting

Appendix

Includes the report samples, glossary, and index.

Page 6

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

How To Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii

Illustrations Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiv

Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv

Chapter 1 Introduction to Sending Functions

What This Machine Can Do. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Overview of the Color imageRUNNER C3200 . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . .1-10

Setting the Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Setting the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Registering Sender Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Registering the Unit's Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19

Flow of Sending Operations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-22

Placing Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-35

Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-36

Platen Glass. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-37

Feeder (DADF-K1) (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-40

Canceling a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42

Using the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-42

Using the Stop Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-43

Using the System Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

Chapter 2 Basic Sending Methods

Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Using the New Address Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Specifying an E-Mail Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Specifying an I-Fax Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Page 7

Specifying a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Specifying a User Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32

Using the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34

Using the Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36

Using a Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38

Checking/Changing a Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-49

Erasing a Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

Chapter 3 Basic Scanning Features

Selecting a Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Two-Sided Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Document Size. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Specifying the Document Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Registering the Speciﬁed Document Size . . . . . . . . . . . . . . . . . . . . . . . 3-12

Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Scan Exposure and Original Type Settings . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Manual Exposure Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

Original Type Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Automatic Exposure Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Changing Color Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Automatic Color Selection (Full Color/Grayscale) . . . . . . . . . . . . . . . . . . . . 3-24

Automatic Color Selection (Full Color/Black-and-White) . . . . . . . . . . . . . . . 3-26

Full Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Grayscale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-30

Black-and-White. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Chapter 4 Special Scanning Features

Two-Page Separation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Original Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Book Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Binding Erase. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Different Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Job Build. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Adjusting the Contrast (Sharpness) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24

Image Quality Adjustment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Remove Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-27

Prevent Bleeding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-31

User Preset Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Storing Scan Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-34

Naming a User Preset Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

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Erasing Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-40

Chapter 5 Sending Documents

Sending Methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Sending an E-Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Sending an I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14

Sending a Job to a File Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-23

Sending a Job to a User Inbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-28

Delaying a Send Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Previewing Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34

Job Done Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-37

Job Recall. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-41

Chapter 6 Receiving Documents

Receiving Print, Fax, and I-Fax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . .6-2

Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Setting the Memory Lock Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-4

Memory RX Inbox Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-5

Setting the Memory RX Inbox Password . . . . . . . . . . . . . . . . . . . . . . . . . . 6-5

Storing Received I-Fax Documents in Memory . . . . . . . . . . . . . . . . . . . . .6-8

Memory Lock Start Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-9

Memory Lock End Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-14

Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

Erasing Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-19

Available Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-23

Chapter 7 Checking/Changing the Send/Receive Status

Checking/Changing the Status of Send Jobs. . . . . . . . . . . . . . . . . . . . . . . . . .7-2

Checking Send Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Changing the Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-7

Resending a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11

Printing the Send Job Status/Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-14

Checking/Changing the Status of Receive Jobs . . . . . . . . . . . . . . . . . . . . . . 7-17

Checking Receive Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-17

Printing the Receive Job Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19

Checking the Arrival of an I-Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-21

Checking the Status of Jobs That Have Been Forwarded . . . . . . . . . . . . . . .7-22

Chapter 8 Customizing Communications Settings

Communications Settings Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2

Automatic Document Deletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-4

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JPEG Compression Ratio for Color Send Jobs . . . . . . . . . . . . . . . . . . . . . . . 8-6

Handling Documents That Fail to Be Forwarded . . . . . . . . . . . . . . . . . . . . . . 8-8

Number of Retry Attempts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10

Standard Send Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Favorites Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15

Registering a Favorites Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15

Naming a Favorites Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-18

Erasing a Favorites Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-20

PDF Compression Priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-23

Initial Send Screen Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-26

Printing the TX Terminal ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-28

Gamma Value for Color Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-33

Initializing TX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-35

Two-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-37

Paper Drawer Selection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-39

Reducing a Received Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-42

Printing Footer Information on a Received Document. . . . . . . . . . . . . . . . . 8-46

2 On 1 Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-48

Chapter 9 Storing/Editing Address Book Settings

Address Book Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

About the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Storing New Addresses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

E-Mail Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-5

I-Fax Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10

File Server Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-19

Group Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-25

Address Obtained via a Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-34

Editing Address Details. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-50

Erasing Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-54

Naming an Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-58

Storing/Editing One-Touch Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-60

Erasing One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-87

Chapter 10 System Manager Settings

System Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Communications Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

E-Mail/I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Memory RX Inbox Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-10

Setting the Memory RX Inbox Password . . . . . . . . . . . . . . . . . . . . . . . 10-10

viii

Page 10

Storing Received I-Fax Documents in Memory . . . . . . . . . . . . . . . . . . .10-13

Memory Lock Start Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-14

Memory Lock End Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-18

Manage/Access to Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-22

Address Book Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-22

Access Number Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-24

Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-26

Storing Forwarding Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-26

When Forwarding Destinations Do Not Match the Forwarding

Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-49

Checking/Changing Forwarding Settings. . . . . . . . . . . . . . . . . . . . . . . . . . .10-60

Forwarding Received Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-62

Erasing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-63

Printing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-64

LDAP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-66

Registering an LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-66

Changing an LDAP Server Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-80

Deleting an LDAP Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-82

Printing LDAP Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-83

Chapter 11 Printing Communication Reports

Report Settings Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Specifying Report Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-3

Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5

Printing Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-9

Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-9

User's Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-11

Chapter 12 Troubleshooting

When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-2

Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-2

Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-5

Other Situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-7

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

Self-Diagnostic Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-8

List of Error Codes without Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-12

Questions & Answers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-25

Chapter 13 Appendix

Report and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-2

Send Job List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13-2

Page 11

Send TX Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3

Activity Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5

Forwarding Conditions List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-7

Registered LDAP Server List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-8

Address Book List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-9

User's Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-11

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-12

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-17

Page 12

Preface

Thank you for purchasing the Canon Color imageRUNNER C3200. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.

How To Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.

WARNING

CAUTION

IMPORTANT

NOTE

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to persons, or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

Indicates operational requirements and restrictions. Be sure to read these items carefully in order to operate the machine correctly, and to avoid damage to the machine.

Indicates a clariﬁcation of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended.

Keys Used in This Manual

The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual:

Touch Panel Display Keys: [Key Name]

•

Examples: [Cancel]

[Done]

Control Panel Keys: <Key icon> + (Key Name)

•

Examples: (Start)

(Stop)

Page 13

Displays Used in This Manual

Screen shots of the touch panel display used in this manual are those taken when the Color imageRUNNER C3200 has the following optional equipment attached to it: the Feeder (DADF-K1), Color Universal Send Kit, Resolution Switching Board, Color Network Multi-PDL Printer Kit, Saddle Finisher-N2, and Cassette Feeding Unit-X1.

Note that functions that cannot be used depending on the model or options, are not displayed on the touch panel display.

The keys which you should press are marked with , as shown below.

When multiple keys can be pressed on the touch panel display, all keys are marked. Select the keys which suit your needs.

Press [Address Book/Server].

Press this key for operation.

xii

Page 14

Illustrations Used in This Manual

Illustrations used in this manual are those displayed when the Color imageRUNNER C3200 has the following optional equipment attached to it: the Feeder (DADF-K1), and Cassette Feeding Unit-X1.

Abbreviations Used in This Manual

In this manual, product names and model names are abbreviated as follows:

Microsoft

Windows

Windows® 98 operating system: Windows 98

Windows® Millennium Edition operating system: Windows Me

Windows NT® operating system: Windows NT

Windows

Windows® XP operating system: Windows XP

Windows

Novell NetWare

95 operating system: Windows 95

2000 operating system: Windows 2000

operating system: Windows

: NetWare

xiii

Page 15

Legal Notices

Trademarks

Canon, the Canon logo, and imageRUNNER are trademarks of Canon Inc.

Adobe and Acrobat are trademarks of Adobe Systems Incorporated.

Mac OS is a trademark of Apple Computer, Inc.

IBM and OS/2 are trademarks of International Business Machines Corporation.

Microsoft, MS-DOS, Windows, and Windows NT are registered trademarks of Microsoft Corporation in the United States and other countries.

NetWare and other countries.

NDS is a trademark of Novell, Inc.

Sun and Solaris are trademarks of Sun Microsystems, Inc. in the United States and other countries.

Ethernet is a trademark of Xerox Corporation.

UNIX is a registered trademark in the United States and other countries, licensed exclusively X/Open Company Limited.

and Novell are registered trademarks of Novell, Inc. in the United States

xiv

Bitstream Inc. licenses the following fonts: Dutch 801 Bold, Dutch 801 Bold Italic, Dutch 801 Italic, Dutch 801 Roman, Swiss 721 Bold, Swiss 721 Bold Oblique, Swiss 721 Oblique, Symbol.

Other product and company names herein may be the trademarks of their respective owners.

Page 16

Copyright

No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc.

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

Page 17

xvi

Page 18

Introduction to Sending Functions

This chapter is an introduction to the Send function.

What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Overview of the Color imageRUNNER C3200 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-5

Things You Must Do Before Using This Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Setting the Display Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Setting the Current Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11

Registering Sender Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16

Registering the Unit's Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19

Flow of Sending Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-22

Placing Originals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-35

Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-36

Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-37

Feeder (DADF-K1) (Optional). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-40

Canceling a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42

Using the Touch Panel Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-42

Using the Stop Key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-43

Using the System Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-44

CHAPTER

1-1

Page 19

What This Machine Can Do

The Color imageRUNNER C3200 is packed with various send functions.

Diverse Sending Methods

You can easily scan paper documents and send them to one or multiple recipients through e-mail or I-fax, bringing to your work environment increased efﬁciency in the arena of document exchange. The ability to send documents to FTP, SMB, and NetWare ﬁle servers also serves to help digitize paper documents for convenient data access and management.

Sending documents through fax is available only if the optional Super G3 FAX Board is

Introduction to Sending Functions

installed.

File Formats for Every Need

You can send documents in a variety of ﬁle formats, including TIFF, MTIFF, JPEG, and PDF. The document's color mode and the ﬁle's compression ratio can also be set. This gives you the freedom to send documents in a manner that is best suited to the purpose of the document, as well as the recipient's document handling environment.

Inbox

E-mail

TIFF

File Server

Original

MTIFF

Fax

I-Fax

PDF

JPEG

1-2

What This Machine Can Do

Page 20

Flexible Scan Features

This machine offers a variety of convenient scanning features, such as the scanning of two-sided and book originals, as well as the ability to merge and send documents that are scanned separately. You can also set the exposure, color mode, and document size to match the type of original that you are scanning. In addition, you can store preferred scan settings and retrieve them at any time.

Preview Function

The Preview function enables you to check the contents of documents before sending them. This is useful in preventing mistakes.

Instant Address Search with LDAP

You can search for addresses stored on LDAP (Lightweight Directory Access Protocol) servers on the network and use them as recipients for send jobs or store them in the Address Book.

Originals Send

Original Preview

Introduction to Sending Functions

LDAP Server

john@canon.com bob@canon.com

What This Machine Can Do

1-3

Page 21

Receiving I-Faxes in Memory

Received I-fax documents can be stored in the Memory RX Inbox instead of being printed out. You can check the sender information and the number of pages that each document contains before printing it

or forwarding it to another destination.

Receiving faxes in memory is available only if the optional Super G3 FAX Board is installed.

Automatic Forwarding

The machine can be set to automatically forward received I-fax documents that match the speciﬁed forwarding conditions to any destination using the desired send settings. You can forward I-fax documents

Introduction to Sending Functions

to other machines (relay function) or store received documents that are conﬁdential in Conﬁdential Fax Inboxes. The forwarding function can be set to activate during any speciﬁed time. Since received documents that do not match the forwarding conditions can also be forwarded to any desired destination, this function can be used to sort and deliver received I-fax documents to the appropriate destinations.

If the optional Super G3 FAX Board is installed, the machine can also receive faxes and forward both received fax and I-fax documents to fax machines.

Memory RX Inbox

Memory Lock

Send

I-Fax Reception

Forward

Confidential Fax Inbox

1-4

What This Machine Can Do

Page 22

Overview of the Color imageRUNNER C3200

If you press [Send], the Send Basic Features screen appears. The Send function enables you to scan documents, and send them to speciﬁed destinations via e-mail or I-fax, save them to a ﬁle server, or store them in an inbox in order to process them at a later date. You can also send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax.

Original

Inbox

File Server

Scan

I-Fax

E-mail

Fax *1

Introduction to Sending Functions

Group

E-mail

I-Fax

*1 If the optional Super G3 FAX Board is installed, faxing is possible. You can also register the fax numbers in group

addresses.

Overview of the Color imageRUNNER C3200

1-5

Page 23

IMPORTANT

•

You can use the sending functions of the Color imageRUNNER C3200 only if the optional Color Image Reader-C1 is attached. If the optional Color Image Reader-C1 is not attached, you cannot use any sending function, and therefore, this guide is not necessary.

•

Network settings have to be speciﬁed in order to be able to send scanned documents to an e-mail address, an I-fax address, or a ﬁle server. (See the Network Guide.)

➞ See p. 3-2

Send Basic Features Screen

The screen on the left, which appears when [Send] is selected, is called the Send Basic Features screen.

Displays the current scan settings.

Destination List Displays a list of destinations.

Introduction to Sending Functions

Press to select the scan mode. (See "Selecting a Scan Mode," on p. 3-2.)

Press to select a destination from the Address Book. (See "Using the Address Book," on p. 2-2.)

Press to check or change the destination information selected from the destination list. (See "Checking/Changing a Destination," on p. 2-49.)

Press to erase the destination displayed in the destination list. (See "Erasing a Destination," on p. 2-52.)

➞ See p. 2-2

➞ See p. 2-49

➞ See p. 2-52

1-6

Overview of the Color imageRUNNER C3200

Page 24

➞ See p. 5-41

Press to recall previously set send jobs including the destinations, scan settings, and send settings. (See "Job Recall," on p. 5-41.)

➞ See p. 3-5

Press to scan both sides of the original. (See "Two-Sided Originals," on p. 3-5.)

Press to select the ﬁle format of the document you are going to send (TIFF/JPEG, MTIFF/PDF, PDF/PDF, or PDF (Compct)).

➞ See p. 5-34

Press to verify the images before sending. (See "Previewing Originals," on p. 5-34.)

➞ See p. 5-37

Press to notify the user through e-mail that the send job has been completed. (See "Job Done Notice," on p. 5-37.)

➞ See p. 5-2

Introduction to Sending Functions

Press to set the send settings. You can specify various settings here, such as setting for the document to be sent at a speciﬁed time, or entering a subject for an e-mail or an I-fax. (See "Sending Methods," on p. 5-2.)

➞ See p. 2-36

Press to recall the destinations and settings stored in a favorites button. (See "Using the Favorites Buttons," on p. 2-36.)

Overview of the Color imageRUNNER C3200

1-7

Page 25

➞ See p. 2-34

Press to recall the destinations stored in a one-touch button. (See "Using the One-Touch Buttons," on p. 2-34.)

Press to specify addresses not stored in the Address Book. (See "Using the New Address Tab," on p. 2-5.)

Introduction to Sending Functions

Press to select the Color mode for scanning. (See "Changing Color Modes," on p. 3-24.)

Press to select the resolution. (See "Resolution," on p. 3-15.)

➞ See p. 2-2

Scan Settings Screen

The screen on the left, which appears when you select [Option] from the Scan Settings drop-down list, is called the Scan Settings screen.

Display this screen to set the scan settings for sending documents.

➞ See p. 3-24

➞ See p. 3-15

1-8

➞ See p. 3-7

Press to select the size of the original that you want to scan. (See "Document Size," on p. 3-7.)

➞ See p. 3-2

Press to select a stored scan mode and resolution. (See "Selecting a Scan Mode," on p. 3-2.)

Overview of the Color imageRUNNER C3200

Page 26

➞ See p. 4-34

Press to store or erase a scan mode. (See "User Preset Keys," on p. 4-34.)

➞ See p. 3-17

Press [ ] or [ ] to manually control the scan exposure. Press [A] to select or cancel the automatic exposure control. (See "Scan Exposure and Original Type Settings," on p. 3-17.)

➞ See p. 3-17

Press to select the type of original (Text /Photo, Photo, or Text) that you are going to scan. (See "Scan Exposure and Original Type Settings," on p. 3-17.)

➞ Chapter 4

Press to use the special features available for scanning.

➞ Chapter 7

Press to check the status or details of a send or receive job, or to cancel a job.

Introduction to Sending Functions

Overview of the Color imageRUNNER C3200

1-9

Page 27

Things You Must Do Before Using This Machine

Introduction to Sending Functions

be done before the machine is used for sending operations.

IMPORTANT

•

If you attempt to use the machine without registering the necessary information correctly, the machine may not function properly.

•

Network settings have to be speciﬁed in order to send scanned documents to an e-mail address, an I-fax address, or a ﬁle server. (See the Network Guide.)

NOTE

If the optional Super G3 FAX Board is installed, you must set the type of telephone line connected to the machine. For more information on selecting the telephone line type, see Chapter 1, "Introduction to Fax Functions," in the Facsimile Guide.

■ Registering the Sending Record

The sending record is printed at the top of the recording paper when you send an I-fax.

The following sender information must be printed on every I-fax transmission:

• Your machine's I-fax address

• The name of your company and department

• Date and time of transmission

Date Time

This section describes the important setting registrations and procedures that must

I-Fax Address Page Number

Destination Name

1-10

05/18/2003 15:00

• Date and Time

- The date and time of the transmission.

• I-Fax Address

- Your machine's I-fax address.

Things You Must Do Before Using This Machine

IFAX john@canon.co.jp

Atlanta office

001/001

Sender information

Page 28

• Destination Name

- If you send an original and select a destination from the Address Book, the stored destination's name appears on the sending record. (See "Storing New Addresses," on p. 9-5.)

• Page Number

- The current page number out of the total number of pages of the original is recorded.

NOTE

•

You can set the machine so that the sending record is not printed. However, for users in the United States, this information must be printed at the top of every fax or I-fax that you send. Therefore, the TX Terminal ID setting must always be turned 'On'. (See "Printing the TX Terminal ID," on p. 8-28.)

•

If the machine is set so that the sending record is printed at the top of the recording paper, and not all of the items are registered, only the required registered items and the total number of original pages are printed.

Setting the Display Language

If you decide to switch the display language, set the Language Switch setting to 'On' before inputting characters.

If the Language Switch setting is set to 'Off', and then you set it to 'On' after inputting characters, the characters may not be displayed correctly. If this happens, either reenter the characters after setting the Language Switch setting to 'On', or enter characters with the Language Switch setting set to 'Off'.

Setting the Current Date and Time

You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them.

• GMT: The time at the Greenwich Observatory in England is

called GMT (Greenwich Mean Time).

• Time Zone: The standard time zones of the world are expressed

globally in terms of the difference in hours (± up to 12 hours) from GMT (± 0 hours). A time zone is a region throughout which this time difference is the same.

• Daylight Saving Time: In some countries, time is advanced throughout the

summer season. The period in which this is applied is called "Daylight Saving Time."

Introduction to Sending Functions

Things You Must Do Before Using This Machine

1-11

Page 29

Press (Additional Functions) ➞ [Timer Settings].

Press [Date & Time Settings].

Introduction to Sending Functions

1-12

Things You Must Do Before Using This Machine

Page 30

Enter the current date (month, day, year) and time using

- (numeric keys).

Enter the month and the day using four digits.

Enter all four digits of the year, and the time in 24-hour notation as four digits without a space.

Examples:

May 6 ➞ 0506

7:05 a.m. ➞ 0705

11:18 p.m. ➞ 2318

Introduction to Sending Functions

NOTE

If you make a mistake when entering values, press (Clear) ➞ enter the values again, starting with the month.

● If you are setting the Time Zone:

❑ Press the Time Zone drop-down list ➞ select the time zone where the machine

is located.

Things You Must Do Before Using This Machine

1-13

Page 31

NOTE

•

The default setting is 'GMT-5:00'.

•

Eastern Time (US/Canada): GMT-5:00

•

Central Time (US/Canada): GMT-6:00

•

Mountain Time (US/Canada): GMT-7:00

•

Paciﬁc Time (US/Canada): GMT-8:00

•

If the desired time zone is not displayed, press [▼] or [▲] to scroll through the list.

● If you are setting Daylight Saving Time:

❑ Press [On] ➞ [Start Date].

Introduction to Sending Functions

❑ Select the month and day from the Month and Day drop-down lists,

respectively.

❑ Press [-] or [+] to enter the time of day you want Daylight Saving Time to take

effect ➞ press [OK].

1-14

Things You Must Do Before Using This Machine

Page 32

❑ Press [End Date] ➞ make the settings in the same way as [Start Date] ➞

press [OK].

NOTE

•

If you set Daylight Saving Time, the machine automatically sets the standard time of the machine one hour forward at the speciﬁed date and time.

•

The default setting is 'Off'.

•

You can also use - (numeric keys) to enter the time, and (Clear) to clear your entry.

•

You can change the value under <Hours> by pressing [-] or [+], even if you have entered the value using - (numeric keys).

•

The time can be set in one hour increments, from 0 to 23 hours.

Introduction to Sending Functions

Press [OK].

The selected mode is set.

Press [Done] repeatedly until the Send Basic Features screen appears.

Things You Must Do Before Using This Machine

1-15

Page 33

Registering Sender Names

You can register any name as the sender's name, such as the section or department's name, or an individual's name.

If each user registers their personal name as a sender name, they can select their sender name to replace the unit's name which is printed at the top of the

Introduction to Sending Functions

documents that they send.

NOTE

•

You can set to display and print the sender's name instead of the name stored as the unit's name with the Sender's Names setting from the Send Settings screen. (See "Sending an E-Mail Message," on p. 5-2, and "Sending an I-Fax," on p. 5-14.)

•

If the optional Super G3 FAX Board is installed, the sender name can be printed in the TX Terminal ID.

Press (Additional Functions) ➞ [Communications Settings].

1-16

Things You Must Do Before Using This Machine

Page 34

Press [TX Settings] under <Common Settings>.

Press [Sender's Names (TTI)].

Introduction to Sending Functions

NOTE

If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.

Things You Must Do Before Using This Machine

1-17

Page 35

Select the number under which you want to register the sender's name ➞ press [Register/Edit].

You can store up to 99 sender names (01 to 99).

If the desired number is not displayed, press [▼] or [▲].

You can also enter and specify the number under which you want to register the sender's name using - (numeric keys).

Introduction to Sending Functions

To delete a stored sender's name, select the number under which the name is registered ➞ press [Erase]. Only one sender name can be erased at a time.

Enter the sender's name ➞ press [OK].

1-18

You can enter up to 24 characters for the sender's name.

To cancel registering the sender's name, press [Cancel].

The selected mode is set.

Things You Must Do Before Using This Machine

Page 36

NOTE

•

For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.

•

To delete all of the entered characters, press (Clear).

Press [Done] repeatedly until the Send Basic Features screen appears.

Registering the Unit's Name

Your name or company's name must be registered as the unit's name (a department name is optional).

For example:

• Your name: John Smith

• Company name: Canon

• Company name and department: Canon-Accounting Dept.

When you send a document, the recipient's machine displays or prints your name or company's name (and department's name, if applicable) as the sender's information on the recording paper.

NOTE

If the optional Super G3 FAX Board is installed, the sender name can be printed in the TX Terminal ID.

Introduction to Sending Functions

Press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under <Common Settings>.

If necessary, see the screen shots in steps 1 and 2 of "Registering Sender Names," on p. 1-16.

Things You Must Do Before Using This Machine

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Press [Unit Name].

NOTE

If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.

Introduction to Sending Functions

Enter a name ➞ press [OK].

1-20

You can enter up to 24 characters for the unit's name.

To cancel registering the unit's name, press [Cancel].

The selected mode is set.

NOTE

•

For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.

•

To delete all of the entered characters, press (Clear).

Things You Must Do Before Using This Machine

Page 38

Press [Done] repeatedly until the Send Basic Features screen appears.

Introduction to Sending Functions

Things You Must Do Before Using This Machine

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Page 39

Flow of Sending Operations

This section describes the ﬂow of basic sending operations.

NOTE

•

Before using the Send function, it is useful to read the following topics:

- Main power and control panel power (See Chapter 1, "Before You Start Using This Machine," in the Reference Guide.)

- Routine maintenance (See Chapter 7, "Routine Maintenance," in the Reference Guide.)

•

The maximum number of send jobs that the machine can hold is 120 (including jobs with error codes). However, the actual number of send jobs that the machine can handle may be less than 120, depending on the following conditions:

- Multiple documents are being sent at the same time

- Large documents are being sent

•

You can print a report that contains the results of all send jobs. (See "Send TX Report,"

Introduction to Sending Functions

on p. 11-3.)

Press the appropriate keys in accordance with the messages displayed on the touch panel display.

If there are no messages displayed, proceed to step 2.

● If the message <You must insert a control card.> appears:

❑ Insert a control card into the optional Card Reader-D1.

1-22

The Basic Features screen is displayed.

Flow of Sending Operations

Page 40

NOTE

For instructions on using the optional Card Reader-D1, see Chapter 3, "Optional Equipment," in the Reference Guide.

● If the message <Enter the Department ID and Password using the numeric keys.> appears:

❑ Press [Dept. ID] ➞ enter the Department ID using - (numeric keys).

❑ Press [Password] ➞ enter the password using - (numeric keys).

❑ Press (ID).

The Basic Features screen is displayed.

NOTE

For instructions on using Department ID Management, see Chapter 6, "System Manager Settings," in the Reference Guide.

Press [Send].

Introduction to Sending Functions

The Send Basic Features Screen

Flow of Sending Operations

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Place your originals.

NOTE

For instructions on placing your originals, see "Placing Originals," on p. 1-35.

Specify the destinations.

NOTE

•

Introduction to Sending Functions

A maximum of 256 destinations can be speciﬁed at the same time. (Out of the 256 destinations, 64 new addresses, including those obtained through a server, can be speciﬁed.) If you specify a group address, which is made up of several destinations, the whole group is counted as one address.

•

The icons that are displayed on the screen are:

- : Group

- : E-mail

- : I-Fax

- : File Server

- : Inbox

- : Fax (if the optional Super G3 FAX Board is installed)

1-24

Flow of Sending Operations

Page 42

● If a destination is stored in the Address Book:

❑ Press [Address Book/Server] ➞ select the desired destination. (See "Using the

Address Book," on p. 2-2.)

● If a destination is not stored in the Address Book:

❑ Press [New Address] ➞ select a sending method ➞ select the desired

destination. (See "Using the New Address Tab," on p. 2-5.)

Introduction to Sending Functions

NOTE

A maximum of 64 new addresses and addresses obtained through a server (User Inboxes are not included in this count) can be speciﬁed at the same time.

Flow of Sending Operations

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Page 43

● If a destination is stored in a One-Touch Button:

❑ Press [One-touch Buttons] ➞ select the one-touch button that contains the

desired destination. (See "Using the One-Touch Buttons," on p. 2-34.)

● If a destination is stored in a Favorites Button:

❑ Press [Favorites Buttons] ➞ select the favorites button that contains the

desired destination. (See "Using the Favorites Buttons," on p. 2-36.)

Introduction to Sending Functions

1-26

Flow of Sending Operations

Page 44

● If you want to specify a destination using a server:

❑ Press [Address Book/Server] ➞ search through the directory listing on the

server (LDAP) to specify the destination. (See "Using a Server," on p. 2-38.)

NOTE

A maximum of 64 new addresses and addresses obtained through a server (User Inboxes are not included in this count) can be speciﬁed at the same time.

Introduction to Sending Functions

Flow of Sending Operations

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Page 45

Press the Scan Settings drop-down list ➞ select a scan setting.

If you do not see the desired scan setting, press [▼] or [▲] to scroll through the list.

To change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings. (See "Scan Settings," on p. 3-5.)

Introduction to Sending Functions

1-28

NOTE

For instructions on setting the Scan mode, see "Selecting a Scan Mode," on p. 3-2.

Flow of Sending Operations

Page 46

Press [Send Settings] ➞ enter the send settings ➞ press [Done].

Introduction to Sending Functions

NOTE

For instructions on specifying the Send Settings, see "Sending Methods," on p. 5-2.

Flow of Sending Operations

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Page 47

Press the File Format drop-down list ➞ select a ﬁle format.

This part of the procedure is not necessary if any one of the following is true:

- An I-fax address is speciﬁed as the destination

- A User Inbox is speciﬁed as the destination

- A Fax number is speciﬁed as the destination (if the optional Super G3 FAX

Board is installed)

Introduction to Sending Functions

File Formats:

[TIFF/JPEG]: Sends images in either the TIFF (Black-and-White) or JPEG

[MTIFF/PDF]: Enables you to insert multiple images into a single MTIFF or

[PDF/PDF]: Enables you to insert multiple images into a single PDF ﬁle.

[PDF (Compct)]: Enables you to send ﬁles containing text originals or text/photo

(Grayscale/Color) format.

PDF ﬁle. Sends the ﬁle in either the MTIFF (Black) or PDF (Grayscale/Color) format.

Sends the ﬁle in the PDF format regardless of the color mode.

originals using a high compression ratio. You can also send multiple images together as one PDF ﬁle. The Auto-Color Select (Full Color/Black-and-White) and Black-and-White color modes cannot be set together. If you select 'PDF (Compct)' as the ﬁle format, it is recommended that you set the original type setting to either 'Text/Photo' or 'Text', depending on the image type.

1-30

Flow of Sending Operations

Page 48

NOTE

•

For more information on the different ﬁle formats, see "File Formats," in the Glossary on p. 13-12.

•

If [PDF (Compct)] is selected as the File Format, set the JPEG Compression Ratio in TX Settings in Communications Settings (from the Additional Functions screen) to 'Normal' or 'Low Ratio'. If the Compression Ratio is set to 'High Ratio', the images output may be of a low quality even if [Image Priority] is selected in Image Level for PDF (Compct) in TX Settings in Communications Settings (from the Additional Functions screen). (See "JPEG Compression Ratio for Color Send Jobs," on p. 8-6.)

Press [Job Done Notice] ➞ select the destination to which to send the notiﬁcation message ➞ press [OK].

Introduction to Sending Functions

You can set the notiﬁcation message if necessary.

If you select a destination that is protected by Access Number Management, press [Access Number] ➞ enter the access number for the selected destination. (See "Specifying Destinations," on p. 2-2.)

Flow of Sending Operations

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NOTE

•

To display [Access Number], set the Access Number Management to 'On'. To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.)

•

For instructions on setting the Job Done Notice, see "Job Done Notice," on p. 5-37.

Introduction to Sending Functions

Press (Start).

If the following screen is displayed, follow the instructions on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done].

1-32

Scanning starts.

The scanned data is sent to the speciﬁed destination when scanning is complete.

NOTE

If the Preview key is lit, the Preview display setting is turned on, and you can verify the images from the Preview screen before sending your document. (See "Previewing Originals," on p. 5-34.)

Flow of Sending Operations

Page 50

If you want to cancel sending, press (Stop).

NOTE

•

You can press the (Stop) button to cancel a send job that is being scanned.

•

For instructions on canceling a send job, see "Canceling a Job," on p. 1-42.

•

You can also cancel a send job from the System Monitor screen. (See "Using the System Monitor Screen," on p. 1-44.)

When scanning is complete, remove your originals.

If the optional Card Reader-D1 is attached, remove the control card.

Introduction to Sending Functions

NOTE

For instructions on using the optional Card Reader-D1, see Chapter 3, "Optional Equipment," in the Reference Guide.

Flow of Sending Operations

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If Department ID Management is set, press (ID).

NOTE

For instructions on using Department ID Management, see Chapter 6, "System Manager Settings," in the Reference Guide.

Introduction to Sending Functions

1-34

Flow of Sending Operations

Page 52

Placing Originals

You can use the Color imageRUNNER C3200 to scan originals only if the optional Color Image Reader-C1 and Platen Cover Type G are attached, or if the optional Color Image Reader-C1 and Feeder (DADF-K1) are attached.

Place your originals on the platen glass or in the feeder, depending on the size and type of original that you want to scan and send, and the send settings that you have speciﬁed.

NOTE

If the original has too many pages to be placed in the feeder all at once, use the Job Build mode on the Special Features screen (press [Option] from the Scan Settings drop-down list). (See "Job Build," on p. 4-19.)

■ Platen Glass

Place the originals on the platen glass when scanning bound originals (such as books and magazines), originals on heavy or lightweight paper, and transparencies.

■ Feeder

Place the originals in the feeder when you want to scan several originals at the same time, and press (Start). The machine automatically feeds the originals onto the platen glass and scans them. Two-sided originals can also be automatically turned over and scanned as two-sided documents.

Introduction to Sending Functions

Placing Originals

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Orientation

You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner), or the back edge of the feeder.

Vertical Placement Horizontal Placement

Introduction to Sending Functions

Place the original face down.

Place the original face up.

Platen Glass

Place the original face down.

Feeder

Place the original face up.

1-36

Vertical Placement

NOTE

•

If the top edge of the original is not aligned with the back edge of the platen glass (by the arrow in the top left corner), your original may not be scanned correctly, depending on the scan and send modes that you have set.

•

Originals of the following sizes can be placed either vertically or horizontally. However, the scanning speed for horizontally placed originals is somewhat slower than for vertically placed originals. Place originals horizontally when scanning with a Preset Zoom, such as when enlarging an LTR original onto 11" x 17" paper.

- Platen glass: LTR, STMT

- Feeder: LTR

•

Horizontally placed LTR and STMT originals are referred to as LTRR and STMTR.

•

11" x 17" and LGL originals must be placed horizontally.

Placing Originals

Horizontal Placement

Page 54

Platen Glass

You should use the platen glass when scanning bound originals (such as books and magazines), originals on heavy or lightweight paper, and transparencies into memory. You should also place the original on the platen glass when you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut off. (See "Document Size," on p. 3-7.)

NOTE

The machine automatically detects the size of the following originals: 11" x 17", LGL, LTR, and LTRR.

Lift the feeder/platen cover.

Sensor

Introduction to Sending Functions

IMPORTANT

This machine is equipped with an open/close sensor on the feeder/platen cover (see circled area in the above illustration). When placing originals on the platen glass, lift the feeder/platen cover about 11 7/8" (300 mm) so that the sensor detaches from the feeder/platen cover. If the sensor does not detach from the feeder/platen cover, the size of the originals may not be detected correctly.

Place your originals face down.

Placing Originals

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The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner).

Place books and other bound originals on the platen glass in the same way.

NOTE

When you are enlarging an LTR or STMT original onto 11" x 17" or LGL paper, place the original horizontally on the platen glass, and align it with the LTRR or STMTR marks.

Introduction to Sending Functions

Gently close the feeder/platen cover.

CAUTION

• Close the feeder/platen cover gently to avoid catching your hands, as this

may result in personal injury.

• Do not press down hard on the feeder/platen cover when using the platen

glass to scan thick books. Doing so may damage the platen glass and result in personal injury.

1-38

Placing Originals

Page 56

IMPORTANT

•

If you are placing the original on the platen glass, the size of the original is detected after the feeder/platen cover is closed. Be sure to close the feeder/platen cover before scanning.

•

If the original contains ﬁne text or print, such as a map, the machine may need to read or scan the document several times. Do not remove the original from the platen glass until scanning is complete.

NOTE

•

Remove the original from the platen glass when scanning is complete.

•

The size of STMT and STMTR originals cannot be detected. After pressing (Start), follow the instructions on the screen to specify the original size. You can also manually select the paper size.

Introduction to Sending Functions

Placing Originals

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Page 57

Feeder (DADF-K1) (Optional)

You should use the feeder when you want to scan several originals at the same time. Place the originals in the feeder and press (Start). The machine automatically feeds the originals onto the platen glass and scans them into memory. Two-sided originals can also be automatically turned over and scanned as

Introduction to Sending Functions

two-sided documents.

You can place the following originals in the feeder's original supply tray:

• Weight: 14 to 28 lb bond (52 to 105 g/m

• Size: 11" x 17", LGL, LTR, LTRR, or STMT

• Tray Capacity:

- 11" x 17", LGL: 15 sheets (20 lb bond (80 g/m2))

- LTR or STMT: 30 sheets (20 lb bond (80 g/m2))

IMPORTANT

•

Do not place the following types of originals in the feeder:

- Originals with tears or large binding holes

- Severely curled originals or originals with sharp folds

- Clipped or stapled originals

- Carbon backed paper or other originals which might not feed smoothly

- Transparencies and other highly transparent originals

•

If the same original is fed through the feeder repeatedly, the original may fold or become creased, and make feeding impossible. Limit repeated feeding to a maximum of 30 times. (This number varies, depending on the type and quality of the original.)

•

If the feeder rollers are dirty from scanning originals written in pencil, perform the feeder cleaning procedure. (See Chapter 7, "Routine Maintenance," in the Reference Guide.)

•

Always smooth out any folds in your originals before placing them in the feeder.

)

1-40

Adjust the slide guides to ﬁt the size of your originals.

Placing Originals

Page 58

Neatly place your originals with the side to be scanned face up in the original supply tray.

Place your originals as far into the feeder as they will go, until the Original Set indicator is lit.

Original Set Indicator

IMPORTANT

•

Do not add or remove originals while they are being scanned.

•

When scanning is complete, remove the originals from the original output area to avoid paper jams.

Introduction to Sending Functions

Original Output Area

NOTE

•

When you are enlarging LTR originals to 11" x 17" or LGL paper, place your originals horizontally.

•

The scanned originals are output to the original output area in the order they are fed into the feeder.

•

You can place different size originals together in the feeder if you set the Different Size Originals mode. However, the length (vertical direction) of the different paper sizes must be the same. For example, 11" x 17" and LTR paper can be placed together. (See "Different Size Originals," on p. 4-17.)

Placing Originals

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Canceling a Job

This section explains how to cancel a send job in several ways.

Using the Touch Panel Display

You can cancel a send job by pressing [Cancel], when the job has been scanned with the optional Color Image Reader-C1 attached.

Press [Cancel] on the screen shown below, which appears while the machine is scanning.

Introduction to Sending Functions

1-42

The send job is canceled.

Remove your originals.

Canceling a Job

Page 60

Using the Stop Key

You can cancel a send job by pressing (Stop), when the job has been scanned with the optional Color Image Reader-C1 attached.

NOTE

You can press (Stop) only to cancel a send job that is being scanned.

Press (Stop).

The send job is canceled.

Introduction to Sending Functions

Remove your originals.

Canceling a Job

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Using the System Monitor Screen

You can cancel a send job while it is waiting to be processed, or while it is being sent.

Introduction to Sending Functions

Press [System Monitor].

Press [Send].

1-44

Canceling a Job

Page 62

Press [Status].

Select the job to be canceled ➞ press [Cancel].

Introduction to Sending Functions

If the job that you want to cancel is not displayed, press [▼] or [▲] to scroll through the list.

You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.

If a job is in the process of being sent, it may not be canceled even if you press [Cancel].

The message <Is it OK to cancel?> appears on the touch panel display.

Canceling a Job

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Page 63

Press [Yes].

If you do not want to cancel the send job, press [No].

The message <Canceling...> appears for approximately two seconds on the touch panel display.

The send job is canceled.

Introduction to Sending Functions

NOTE

The canceled job is displayed as <NG> (No Good) on the Log screen.

Press [Done].

The display returns to the Send Basic Features screen.

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Canceling a Job

Page 64

Basic Sending Methods

This chapter describes how to specify, check, change, and erase destinations.

Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Using the New Address Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Using the One-Touch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-34

Using the Favorites Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-36

Using a Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-38

Checking/Changing a Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-49

Erasing a Destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-52

CHAPTER

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Specifying Destinations

This section describes how to specify a destination for a send job. You can select a destination stored in the Address Book or a one-touch button, or specify a new address altogether. You can also recall the destinations and settings stored in the

favorites buttons to check their contents, edit them, or delete them.

Using the Address Book

You must specify the destination (such as an e-mail address, I-fax address, or ﬁle server address) in order to send documents. If you store addresses in the Address Book, you can easily select them. Addresses are stored in Address Book Settings (from the Additional Functions screen). (See "Storing New Addresses," on p. 9-5.)

Basic Sending Methods

NOTE

•

Address Books can be saved, imported, and transferred using the Remote User Interface. (See Chapter 2, "Checking and Managing Functions," and Chapter 3, "Customizing Settings," in the Remote UI Guide.)

Press [Address Book/Server].

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Specifying Destinations

Page 66

Select the desired destination from the Address Book.

● If Access Number Management is set to 'On', and you want to select a destination that is stored with an access number or in a private address book:

❑ Press [Access Number].

❑ Enter the access number using - (numeric keys) for the private address

book or destination ➞ press [OK].

If you press [No Access Number], the destinations that are not managed with the Access Number setting are displayed.

To cancel entering the Access Number, press [Cancel].

Basic Sending Methods

Specifying Destinations

2-3

Page 67

Basic Sending Methods

❑ Select the destination ➞ press [OK].

● If Access Number Management is set to 'Off', or the destination is

not stored with an access number or in a private address book:

❑ Select the destination ➞ press [OK].

2-4

You can select multiple destinations.

Press the alphabet keys (e.g., [ABC]) to display the range of entries. Press the same key again to return to the full address list.

If the desired destination is not displayed, press [▼] or [▲] to scroll to the desired destination.

You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list.

Press the Address Book/Server drop-down list to display a list of subaddress books (subaddress books 1 to 10, or one-touch buttons). Subaddress books categorize the addresses stored in the Address Book.

You can also specify a destination by searching the directory listings on a network server. (See "Using a Server," on p. 2-38.)

If the optional Super G3 FAX Board is installed, you can also specify fax numbers.

Specifying Destinations

Page 68

The selected destination appears on the Send Basic Features screen.

NOTE

•

To display [Access Number], set Access Number Management to 'On'. To access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p. 10-22.)

•

To cancel a selected destination, select the destination again to clear the check mark.

•

To view the detailed information of a selected destination, select the destination ➞ press [Details].

•

If you select only one destination, press (Start) to send from the Search Address Book/Server screen.

•

You can erase the destinations selected from the Address Book before you scan the document. (See "Erasing a Destination," on p. 2-52.)

Using the New Address Tab

You must specify the destination (such as an e-mail address, I-fax address, or ﬁle server address) in order to send documents. This section describes the procedure for specifying a new destination that has not been stored in the Address Book.

NOTE

•

If you frequently send documents to the same destinations, store these destinations in the Address Book beforehand. (See "Storing New Addresses," on p. 9-5.)

•

A maximum of 64 new addresses and addresses obtained through a server (User Inboxes are not included in this count) can be speciﬁed at the same time.

•

If the optional Super G3 FAX Board is installed, you can also specify fax numbers.

Basic Sending Methods

Specifying Destinations

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Specifying an E-Mail Address

This mode enables you to specify a new e-mail address. You can enter an e-mail address directly from the keyboard on the touch panel display.

Basic Sending Methods

Press [New Address] ➞ [E-mail].

Press [E-mail Address].

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Specifying Destinations

Page 70

Enter the e-mail address ➞ press [OK].

You can enter up to 128 characters for the e-mail address.

You can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry.

NOTE

For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.

Press [OK].

Basic Sending Methods

The speciﬁed e-mail address appears on the Send Basic Features screen.

IMPORTANT

The e-mail address you just entered is not stored in the Address Book. It is deleted once the document is sent.

NOTE

•

To view the detailed information of a selected destination, select the destination ➞ press [Details].

•

You can edit an e-mail address from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-49.)

•

You can erase the speciﬁed destination from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.)

Specifying Destinations

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Page 71

Specifying an I-Fax Address

This mode enables you to specify a new I-fax address. Regardless of the distance and area, I-fax helps you to reduce transmission cost by making transactions via the Internet. You can enter an I-fax address directly from the keyboard on the touch panel display. You can also specify the scan settings and the settings at the destination when using I-fax.

IMPORTANT

NOTE

•

Basic Sending Methods

If the destination is an I-fax address, the original is always scanned and sent in the Black-and-White mode.

Sending by I-fax has the following limitations.

- Size is ﬁxed to LTR. This is because the sender does not know whether the machine at the destination can receive sizes other than LTR.

- Resolution is ﬁxed to 200 x 200 dpi. (200 x 100 dpi also can be selected optionally.)

- Images can be sent only in monochrome. They are sent in TIFF-MH format.

If you send by e-mail, the above-mentioned limitations do not apply. The image is sent as a ﬁle attached to the e-mail.

- Sizes other than LTR can be selected.

- The resolution can be selected.

- Images can be sent in color also. Color images are sent in JPEG or PDF format, and monochrome images are sent in TIFF-MMR format.

2-8

Press [New Address] ➞ [I-Fax].

Specifying Destinations

Page 72

Press the Mode drop-down list ➞ select [Simple] or [Full].

[Simple]: Sends scanned data as an image via the Internet.

[Full]: Sends scanned data as an image via the Internet, and enables you to

receive a delivery conﬁrmation message telling you whether your I-fax was sent successfully.

NOTE

•

In order for you to receive a conﬁrmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode.

•

If you send documents using the Full mode to a machine that does not support the Full mode, delivery conﬁrmation cannot be carried out. When this happens, the job concerned is not considered as complete even though the actual sending of the document is successful. Such jobs are displayed as <Waiting for result...> on the Status screen until the time set for Full Mode TX Timeout in E-mail/I-Fax Settings in Communications Settings in System Settings (from the Additional Functions screen) has lapsed. After the timeout, the job is moved to the log, and the result is shown as <->.

Press [I-Fax Address].

Basic Sending Methods

Specifying Destinations

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Basic Sending Methods

Enter the I-Fax address ➞ press [OK].

You can enter up to 128 characters for the I-Fax address.

You can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry.

NOTE

•

For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.

•

If you do not send documents via a server, and the recipient's IP address is not registered on a DNS server, use the following format to enter the domain name: (user)@(the recipient's IP address).

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Press [Destination Conditions] to set how the document is received by the recipient.

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Specify the receiving conditions of the destination ➞ press [OK].

The following conditions are always selected:

- Paper Size: A4/LTR

- Compression Method: MH (Modiﬁed Huffman)

- Resolution: 200 x 100 dpi and 200 x 200 dpi

The paper sizes LTR, LGL, and STMT are included in [LTR].

IMPORTANT

Set the destination conditions according to the speciﬁcations of the recipient's machine. An error in transmission may occur if you set conditions that the recipient's machine does not support.

Basic Sending Methods

NOTE

Available compression methods are:

- MH (Modiﬁed Huffman) - a coding system that horizontally scans and compresses extended areas of white and black dots.

- MR (Modiﬁed Read) - a coding system that horizontally and vertically scans and compresses white and black areas. Faster than MH.

- MMR (Modiﬁed Modiﬁed Read) - an adaptation of Modiﬁed Read, originally for use in digital machines. Faster than MR.

Specifying Destinations

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Basic Sending Methods

Select [On] or [Off] for <Send Via Server>.

[On]: Sends your I-fax documents via a mail server. This enables you to send

documents to destinations via the Internet in the same way that you send an e-mail.

[Off]: Does not send your I-fax documents via a server. You can send large

amounts of image data to a recipient within the same LAN (Local Area Network) environment without placing a burden on the mail server. This enables you to send documents quickly and directly to the recipient. To use this setting, it is necessary to set up an MX (Mail eXchange) record on the DNS server. Ask your System Manager whether this type of sending is possible before you set <Send Via Server> to 'Off'.

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IMPORTANT

The Send Via Server setting is available only if <Use Send Via Server> is set to 'On' from the E-mail/I-Fax Settings screen. To access this screen, press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings] ➞ [Email/I-Fax Settings]. If <Use Send Via Server> is set to 'Off', <Send Via Server> is grayed out, and I-fax jobs are always sent via the server. (See "E-Mail/I-Fax Settings," on p. 10-4.)

NOTE

Even if <Send Via Server> is set to 'Off', delivery conﬁrmation of documents sent using the Full mode is carried out via the server.

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Press [OK].

The selected modes are set, and the speciﬁed I-fax address appears on the Send Basic Features screen.

IMPORTANT

The I-fax address you just speciﬁed is not stored in the Address Book. It is deleted once the document is sent.

NOTE

•

To view the detailed information of a selected destination, select the destination ➞ press [Details].

•

You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-49.)

•

You can erase the speciﬁed destination from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.)

Specifying a File Server

This section describes the three procedures for specifying a ﬁle server on the network as the destination of a send job. You can use the keyboard, Browse key if you select Windows (SMB) as the server protocol, or Browse key if you select NetWare (IPX) as the server protocol.

IMPORTANT

Windows NT/2000/XP restricts the number of users or clients that can be accessed. Once the limit of users or clients has been reached, it is not possible to send documents to a ﬁle server using Windows NT/2000/XP.

Basic Sending Methods

NOTE

•

Set the following items when sending to a ﬁle server:

- Protocol

- Host Name

- File Path

- User

- Password

•

For examples of the settings that are needed to send documents to a ﬁle server, see the Network Guide.

•

For instructions on entering characters, see Chapter 2, "Basic Operations," in the Reference Guide.

•

You can use - (numeric keys) to enter numbers, and (Clear) to clear your entry.

•

If you are sending to an imageWARE Document Manager folder, set the FTP server address speciﬁed in imageWARE Gateway as the destination. By using imageWARE Document Manager and the send function of the imageRUNNER, you can manage digitized paper documents and computer data on the network.

Specifying Destinations

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■ Using the Keyboard

You can specify a ﬁle server as the destination directly from the keyboard displayed on the touch panel display. Press [Host Name], [File Path], [User], and [Password] to specify the ﬁle server settings.

■ Using the Browse Key (Windows (SMB))

If you select [Windows (SMB)] as the server protocol, you can specify a ﬁle server connected to a speciﬁc network by pressing [Browse] on the File screen.

■ Using the Browse Key (NetWare (IPX))

If you select [NetWare (IPX)] as the server protocol, you can specify a ﬁle server connected to a speciﬁc network by pressing [Browse] on the File screen.

■ Using the Keyboard

Basic Sending Methods

Press [New Address] ➞ [File].

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Press the Protocol drop-down list ➞ select the desired server protocol.

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The following server protocols may be used:

[FTP]: Select this protocol if you are sending documents to a

computer running Sun Solaris 2.6 or later, Mac OS X or later, Internet Information Server 4.0 under Windows NT Server 4.0, Internet Information Services 5.0 under Windows 2000 Server, or Internet Information Services 5.1 under Windows XP Professional.

[Windows (SMB)]: Select this protocol if you are sending documents to a

computer using Windows NT 4.0 or Windows 95/98/Me/2000/ XP.

[NetWare (IPX)]: Select this protocol if you are sending documents to a

computer using Novell NetWare 3.2 or later.

Press [Host Name].

Basic Sending Methods

A host name is a name assigned to a host computer that provides services on the Internet. A speciﬁc host name is assigned to each host computer to specify it on the Internet. In this entry box, enter the name of the ﬁle server on the network as the destination of the send job.

If you select [Windows (SMB)] or [NetWare (IPX)] as the server protocol, you can specify the ﬁle server by pressing [Browse]. For instructions on using the Browse key, see "Using the Browse Key (Windows (SMB))," on p. 2-21, or "Using the Browse Key (NetWare (IPX))," on p. 2-26.

Specifying Destinations

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Basic Sending Methods

Enter the host name ➞ press [OK].

When FTP is selected as the server protocol, you can also specify a port number after the host name address by entering a colon (:) and the port number.

Example: 192.168.100.50:21000

When FTP is selected as the server protocol, make sure to enter the same port number for the Host Name as the one speciﬁed for the FTP server to which you are sending your documents.

You can enter up to 128 characters for the host name.

Press [File Path].

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A ﬁle path is a series of characters that signify the location of the folder. Specify a folder in the ﬁle server as the destination of the send job.

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Enter the ﬁle path ➞ press [OK].

You can enter up to 128 characters for the ﬁle path.

NOTE

If you are sending to an imageWARE Document Manager folder, enter the folder name set in imageWARE Gateway.

Press [User].

Basic Sending Methods

Specifying Destinations

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Basic Sending Methods

Enter the user name ➞ press [OK].

You can enter up to 24 characters when FTP or NetWare (IPX) is selected as the server protocol for the user name.

If 'Windows (SMB)' is selected as the server protocol, enter the required user name information in the manner shown below:

- To enter the user name only Example: user_name Maximum 20 characters

- To enter the user name and the domain name Example: domain_name\user_name Domain name: Maximum 15 characters User name: Maximum 20 characters

- To enter a UPN (User Principal Name) Example: user_name@domain_name.com Maximum 128 characters

2-18

NOTE

•

If you are sending to an imageWARE Document Manager folder, enter the user name set in imageWARE Gateway.

•

UPN (User Principal Name) can be used only if you are sending to a computer belonging to a domain operated with Active Directory.

Specifying Destinations

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Press [Password].

Setting the password is optional.

Enter a password ➞ press [OK].

Basic Sending Methods

You can enter up to 24 characters (14 characters when Windows (SMB) is selected as the server protocol) for the password.

The password appears as asterisks (*****) on the ﬁle settings screen.

NOTE

If you are sending to an imageWARE Document Manager folder, enter the password set in imageWARE Gateway.

Specifying Destinations

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Basic Sending Methods

Conﬁrm your settings ➞ press [OK].

The speciﬁed ﬁle server address appears on the Send Basic Features screen.

IMPORTANT

The ﬁle server that you just speciﬁed is not stored in the Address Book. It is deleted once the document is sent.

NOTE

•

To view the detailed information of a selected destination, select the destination ➞ press [Details].

•

You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-49.)

•

You can erase the speciﬁed destination from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.)

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Specifying Destinations

Page 84

■ Using the Browse Key (Windows (SMB))

Press [New Address] ➞ [File].

Press the Protocol drop-down list ➞ select [Windows (SMB)].

Basic Sending Methods

Specifying Destinations

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Basic Sending Methods

Press [Browse].

IMPORTANT

After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before pressing [Browse]. Network transmission is not possible until this startup time has elapsed. To access Startup Time Settings, press (Additional Functions) ➞ [System Settings] ➞ [Network Settings] ➞ [▼]. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.)

Select the desired workgroup ➞ press [Down].

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If the desired workgroup is not displayed, press [▼] or [▲] to scroll to the desired workgroup.

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Page 86

Select the desired ﬁle server ➞ press [Down].

To move up one level, press [Up].

If the desired ﬁle server is not displayed, press [▼] or [▲] to scroll to the desired ﬁle server.

If the Enter Network Password screen is displayed, enter your user name and network password.

❑ Press [User].

Basic Sending Methods

Specifying Destinations

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Basic Sending Methods

❑ Enter your user name ➞ press [OK].

You can enter up to 128 characters for the user name.

❑ Press [Password] ➞ enter your network password ➞ press [OK].

2-24

You can enter up to 14 characters for the password.

After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen.

Specifying Destinations

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❑ Conﬁrm your settings ➞ press [OK].

Press [Down] ➞ select the folder on the speciﬁed server to which you want to send your documents ➞ press [OK].

Basic Sending Methods

To go down one level, press [Down].

To move up one level, press [Up].

If the desired folder is not displayed, press [▼] or [▲] to scroll to the desired folder.

Specifying Destinations

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Basic Sending Methods

Conﬁrm your settings ➞ press [OK].

The ﬁle server destination appears on the Send Basic Features screen.

IMPORTANT

The ﬁle server that you just speciﬁed is not stored in the Address Book. It is deleted once the document is sent.

NOTE

•

To view the detailed information of a selected destination, select the destination ➞ press [Details].

•

You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-49.)

•

You can erase the speciﬁed destination from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.)

2-26

■ Using the Browse Key (NetWare (IPX))

Press [New Address] ➞ [File].

Specifying Destinations

Page 90

Press the Protocol drop-down list ➞ select [NetWare (IPX)].

Press [Browse].

Basic Sending Methods

IMPORTANT

Specifying Destinations

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Basic Sending Methods

Press the drop-down list ➞ select [NDS] or [Bindery] from the drop-down list.

[NDS]: One of the directory services provided by Novell for managing the

information of user and server names. Select [NDS] when you are using Novell NetWare V.4.x.

[Bindery]: One of the directory services provided by Novell for managing the

information of user and server names. Select [Bindery] when you are using Novell NetWare V.3.x.

If you select [Bindery], follow the procedure from step 5 in "Using the Browse Key (Windows (SMB))," on p. 2-21.

If you select [NDS], follow the steps below.

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Select the desired NDS tree ➞ press [Down].

To move up one level, press [Up].

If the desired NDS tree is not displayed, press [▼] or [▲] to scroll to the desired tree.

Specifying Destinations

Page 92

Select a folder on the speciﬁed server in which you want to log into ➞ press [Log In].

If you do not want to log into a folder, press [Log In] to log into the Novell server.

To go down one level, press [Down].

To move up one level, press [Up].

If the desired folder is not displayed, press [▼] or [▲] to scroll to the desired folder.

The Enter Network Password screen is displayed.

Basic Sending Methods

Enter your user name and network password.

❑ Press [User].

Specifying Destinations

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Basic Sending Methods

❑ Enter your user name ➞ press [OK].

You can enter up to 24 characters for the user name.

❑ Press [Password] ➞ enter your network password ➞ press [OK].

2-30

You can enter up to 24 characters for the password.

After pressing [OK], the password that you entered appears as asterisks (*****) on the Enter Network Password screen.

Specifying Destinations

Page 94

Conﬁrm your settings ➞ press [OK].

Press [Down] ➞ select the folder to where you want to send your ﬁle ➞ press [OK].

Basic Sending Methods

To move up one level, press [Up].

If the desired folder is not displayed, press [▼] or [▲] to scroll to the desired folder.

Specifying Destinations

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Page 95

Basic Sending Methods

Conﬁrm your settings ➞ press [OK].

The ﬁle server destination appears on the Send Basic Features screen.

IMPORTANT

The ﬁle server that you just speciﬁed is not stored in the Address Book. It is deleted once the document is sent.

NOTE

•

To view the detailed information of a selected destination, select the destination ➞ press [Details].

•

You can edit a destination from the Details screen before you scan your documents. (See "Checking/Changing a Destination," on p. 2-49.)

•

You can erase the speciﬁed destination from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.)

2-32

Specifying a User Inbox

You can store a scanned document in a User Inbox. User Inboxes selected in the Send function are the same User Inboxes that you can select using the Mail Box function. If you include a User Inbox as one of the destinations to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations.

IMPORTANT

•

Documents that are scanned using a paper size speciﬁed by pressing [Other Size] in Document Size Select, cannot be stored in a User Inbox.

•

Documents stored in a User Inbox are automatically erased after three days. However, you can change this setting. (See Chapter 6, "Customizing Settings," in the Mail Box Guide.)

Specifying Destinations

Page 96

Press [New Address] ➞ [Store In Usr Inbox].

Select the desired User Inbox ➞ press [OK].

Basic Sending Methods

User Inboxes speciﬁed as destinations correspond to the inboxes that appear on the Inbox Selection screen for the Mail Box function.

If the desired User Inbox is not displayed, press [▼] or [▲] to scroll to the desired User Inbox.

The display returns to the Send Basic Features screen, and the selected User Inbox is displayed in the destination list.

NOTE

•

You can erase the speciﬁed User Inbox from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.)

•

Only one User Inbox can be speciﬁed as the destination at a time.

Specifying Destinations

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Using the One-Touch Buttons

You can specify up to 200 destinations in one-touch buttons.

Follow this procedure to start a transmission and send a document with the press of a one-touch button.

IMPORTANT

NOTE

Basic Sending Methods

To use this feature, you must register destinations in one-touch buttons by pressing (Additional Functions) ➞ [Address Book Settings] ➞ [One-touch Buttons]. (See "Storing/ Editing One-Touch Buttons," on p. 9-60.)

Press [One-touch Buttons].

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Specifying Destinations

Page 98

Select the desired One-touch Button.

Each one-touch button is assigned a three digit number. If you know the one-touch button's three digit number, you can press (One-Touch Button Number) ➞ enter the number for the desired one-touch button using - (numeric keys).

Basic Sending Methods

One-Touch Button Number

The selected destination appears in the destination list on the Send Basic Features screen.

NOTE

•

To view the detailed information of a selected destination, select the destination ➞ press [Details].

•

You can erase the speciﬁed destination from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.)

•

You can select multiple one-touch buttons.

•

To cancel the selected one-touch button, press the one-touch button again.

Specifying Destinations

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Using the Favorites Buttons

If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document.

IMPORTANT

To use this feature, you must ﬁrst register the desired document settings and destinations in favorites buttons. (See "Favorites Buttons," on p. 8-15.)

NOTE

Basic Sending Methods

Press [Favorites Buttons].

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Specifying Destinations

Page 100

Select the desired Favorites Button.

The speciﬁed destination(s) appear in the destination list on the Send Basic Features screen, and the stored document settings are recalled.

NOTE

•

To view the detailed information of a selected destination, select the destination ➞ press [Details].

•

You can erase the speciﬁed destination(s) from the destination list before you scan your documents. (See "Erasing a Destination," on p. 2-52.)

•

You can manually change the recalled settings from the selected favorites button before you send your documents.

•

If you press another favorites button, the settings stored in that button are recalled.

•

To cancel all settings and return the machine to the Standard mode, press (Reset).

•

If multiple destinations are stored under the selected favorites button, the destinations may not be listed in the order in which they were set.

Basic Sending Methods

Specifying Destinations

2-37

Canon C3200 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Manuals for the Machine

How This Manual Is Organized

Contents

Preface

How To Use This Manual

Symbols Used in This Manual

Keys Used in This Manual

Displays Used in This Manual

Illustrations Used in This Manual

Abbreviations Used in This Manual

Legal Notices

Trademarks

Copyright

Disclaimers

Introduction to Sending Functions

What This Machine Can Do

Overview of the Color imageRUNNER C3200

Things You Must Do Before Using This Machine

Setting the Display Language

Setting the Current Date and Time

Registering Sender Names

Registering the Unit's Name

Flow of Sending Operations

Placing Originals

Orientation

Platen Glass

Feeder (DADF-K1) (Optional)

Canceling a Job

Using the Touch Panel Display

Using the Stop Key

Using the System Monitor Screen

Basic Sending Methods

Specifying Destinations

Using the Address Book

Using the New Address Tab

Using the One-Touch Buttons

Using the Favorites Buttons