BT DF450 User Manual

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DF450 plain paper fax machine

User guide

Page 2

Top view

❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍ ❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍ ❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍❍

A4 I

STD FINE HALF TONE

✱

P - TB

SYMBOLS

FUNCTION QUICKDIAL

CLEAR

LAST TX

RX MODE

RESOL.

CONTRAST

EXTERNAL

HOLD

A - a

REDIAL

PAUSE

2. TONE

MONITOR

START

STOP

ERROR

DF 450

Adjustable paper guide. Place documents

face down to ensure straight feeding into the machine for fax transmission.

Printer cover. Open to install the print cartridge.

One touch memory buttons. Use to dial your

most frequently used numbers with one touch.

Error indication light. Comes on when there is a fault in fax transmission or reception.

Sent document tray. Holds the original copies of documents that have been faxed or copied.

Received document tray (beneath sent

document tray). Holds received faxes and copies of documents.

Automatic sheet feeder. Holds up to 70

A4 sheets of plain paper for copies and incoming faxes.

Automatic document feeder. Holds up to 10

sheets to be faxed or copied.

LCD display. Shows dialled numbers, time and date and function information.

Keypad. Press to dial fax or phone numbers and to input names and numbers into the memory.

Control panel. Use to access the features of the DF450. Seven buttons have dual functions.

Monitor button. Use for making telephone calls when you have a telephone connected.

Please open this page for a further ‘at a glance’ guide to your DF450 plain paper fax machine.

At a glance

Page 3

At a glance

Top view with the printer cover and control panel open.

BT telephone line cord socket.

Print head with interchangeable ink cartridge.

Black paper feed roller.

White paper feed roller.

Green release lever for paper feed roller.

Optical scanner (beneath white paper roller).

Page 4

FUNCTION Press to access the various menus. CLEAR Deletes incorrect entries. RX MODE Changes document reception settings.

Scrolls through settings available under the function button.

RESOL Selects the resolution for scanning

documents to be sent or copied.

Decreases the speaker volume (after pressing the MONITOR button)

Scrolls through settings available under the function button.

CONTRAST

Selects the contrast for scanning documents to be sent or copied.

+ Increases the speaker volume (after

pressing the MONITOR button)

QUICKDIAL Sets the machine for you to dial out

numbers stored under the Quickdial function.

A-a Selects capital or lower case letters

when storing names in the memory.

LAST TX Prints a status report on last fax sent.

REDIAL Redials the last number. EXTERNAL(If connected to a switchboard): can be

programmed to give you an outside line, ready to dial.

PAUSE Inserts a pause in a number. HOLD Puts a telephone call on hold.

2. TONE Use this key to detect secondary dial

tone on certain PBXs. When this function is activated, a colon will appear in the display.

MONITOR Allows you to dial a telephone number

without lifting the handset. You can hear the line tone and dialling tone through the internal loudspeaker. A telephone will need to be connected for you to be able to hold a conversation.

START Use to send or copy a document.

Confirms the choices and selections you make on the FUNCTION button.

STOP Stops any current operation; resets the

machine if there is an operating error.

Control panel

RX MODE

FUNCTION

QUICKDIAL

A - a

MONITOR

CLEAR

LAST TX

REDIAL

RESOL.

CONTRAST

EXTERNAL

PAUSE

START

HOLD

2. TONE

STOP

Page 5

In this guide

At a glance 1 Introduction to your DF450 3 Setting up 4 Using your DF450 14 Additional features 25 Maintenance 34 Help 36 Technical specifications 46 Technical information 47 Index 49

Hints and tips boxes

In this user guide, we’ve included helpful tips and useful notes. They are shown in a grey box.

Page 6

Introduction Your DF450 fax machine is designed

for ease of use and made to the high standards set by BT.

We thank you for making the right choice and expect that the machine will give you many years of quality service.

Please read the instructions carefully before use, and retain this User Guide for future reference.

For your records

Date of purchase:

Place of purchase:

Serial number (on base of facsimile):

Purchase price:

(For warranty purposes, proof of purchase is required, so please keep your receipt. See also page 38.)

Introduction

Customer Helpline

If you have problems with your machine, call the DF450 Helpline Service,

Freefone 0800 215 200.

Page 7

Check that your DF450 is complete. When you unpack you must have:

• DF450 plain paper fax with attached

mains lead.

• Automatic sheet feeder cassette.

• Sent document tray.

• Received document tray.

• Telephone line cord.

• Print cartridge (print head with ink

cartridge attached).

Setting up

Setting upFollow these steps to get your DF450 ready.

Electrical storm warning

Note 1. Please note that during periods of electrical storm, you should disconnect your DF450 because damage may occur.

Note 2. If a fault occurs during the 12-month warranty period and it is due to accidental or wilful damage (including lightning and electrical damage), BT will not replace or repair the equipment free of charge. Should any damage of this nature occur, you are advised to claim against your home contents insurance.

Page 8

If you do not have a BT socket, call BT* and ask for a BT engineer to come and fit the right socket. This is a chargeable service.

*Call 150 if you are a residential customer or

152 if you are a business customer.

1 Check your telephone wall socket

3 Plug into the BT socket

Plug the telephone line cord into your socket

2 Plug the telephone line cord into the socket on back of the machine

When fitted correctly, the line cord should click into place.

Setting up

TEL2

TEL1 LINE

Page 9

Setting up

4 Plug the mains lead into a convenient socket

Your DF450 automatically performs a quick self test. The Liquid Crystal Display shows

AUTOMATIC RX and ADD PAPER.

5 Fit your DF450 attachments to the main unit

A4 I

STD FINE HALF TONE

✱

P - TB

SYMBOLS

FUNCTION QUICKDIAL

CLEAR LAST TX

RX MODE

RESOL.

CONTRAST

EXTERNAL

HOLD

A - a

REDIAL

PAUSE

2. TONE

MONITOR

START

STOP

ERROR

DF 450

Received document tray

Sent document tray

Automatic sheet feeder cassette

The DF450 is designed to be permanently connected, ready to receive and send faxes 24 hours a day. If you need to turn the machine off, switch off at the mains power plug. The machine does not have an on/off switch.

Page 10

• Slide the received document tray into the

slots on the base of the main unit.

To fit the sent document tray

•

Slot the automatic sheet feeder cassette into the main unit. Make sure it is fully inserted.

• Slot the sent document tray into the front of

the main unit. It will click into place.

Setting up

To fit the received document tray To fit the automatic sheet feeder

Page 11

Setting up

Fully assembled DF450 with attachments fitted

Automatic sheet feeder (with document support fully extended)

Sent document tray (with document support fully extended)

Printer cover

Control panel

Received document tray

Automatic document feeder

Page 12

6 Place paper in the automatic sheet feeder

The DF450 can hold up to 70 sheets of plain paper for incoming faxes and copying. Paper sizes can range from A4 (210 x 297mm) to US Legal (216 x 349mm).

• Open the front cover of the sheet feeder by

pulling it forward.

• Making sure the cover is fully open, slide the

paper into the feeder, then close the cover.

When adding more paper before the feeder is empty, load the new paper behind the existing pages in the cassette.

Setting up

7 Install the print cartridge

• Open the printer cover on the top of the

main unit to reveal the print cartridge housing.

• Remove the print cartridge from its box and

remove the protective film from the nozzle.

Avoid touching the print nozzle or the electrical contacts, as this may damage the print cartridge.

Once paper is inserted in the automatic sheet feeder, the display will show check the print head. If the print head has been installed the display will show the date and time.

STD FINE HALF TONE

✱

P - TB

SYMBOLS

FUNCTION QUICKDIAL

CLEAR

LAST TX

RX MODE

RESOL.

CONTRAST

EXTERNAL

HOLD

A - a

REDIAL

PAUSE

2. TONE

MONITOR

START

STOP

ERROR

DF 450

Contacts

Do not touch

Nozzle

Do not touch

Page 13

Setting up

• Slot the cartridge into the housing, with

the electrical contacts facing the front of your DF450.

• Push the cartridge towards the front of

the machine until it clicks into place.

• Close cover.

• Your DF450 will automatically run a print

test. Display shows:

CHECK PRINT OUT.

• Press 1 to return to standby mode or press 0

to repeat the print test.

• To remove the print head , pull back the two

green tabs to release the catch and lift the cartridge out.

If the display shows CHECK PRINT HEAD, remove and re-install the print cartridge, making sure that the protective film is removed from the nozzle. If you keep getting the same message, call the BT DF450 Helpline service, Freefone 0800 215 200.

Replacement ink cartridges.

You can buy replacement ink cartridges separately, saving the cost of a complete print cartridge. A new print head is recommended after every eight ink cartridges. The Maintenance section in this guide covers print cartridge maintenance and replacement. To order print cartridges Freefone 0800 590009.

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8 Connecting a phone or an answering machine to your DF450

Connect a phone or an answering machine to your DF450 by plugging it into the socket on your DF450’s line cord.

• Connect a telephone or answering machine

as shown below.

9 Setting the time and date

If your DF450 does not show the correct date and time when you switch it on, you can change the setting.

• Press the FUNCTION button; display shows

the

FAX SET UP menu.

• Press the START button; display shows

VARIOUS SETTINGS FUNC/START/STOP.

• Press the FUNCTION button until display

shows

DATE AND TIME.

• Press the START button; display shows the

format for the day, month and year, ie,

DD/MM/YY.

• Press the START button again; display

shows the 24-hour format, ie,

24H.

To switch the clock between the 12-hour and 24-hour setting, press the

§ ©

buttons.

• Press the START button; display shows the

date and time, eg:

DD/MM/YY HH/MM 01 - 01 - 96 09.22

• Cursor flashes on the first digit of the date.

Setting up

DF450 line cord

Answering machine or phone line cord

socket

DF450

Phone or answering

machine

Answering

machine

socket

DF450

Phone

If you are using the 12-hour clock, ensure the correct morning or afternoon time is shown by pressing FUNCTION to display either P for pm or A for am.

START

FUNCTION

Network Services

SELECT

OPTIONS

✱

REDIAL

SECRECY

MEMORY

INTERCOM

TALK

High Capacity Answering Machine with Time Day Stamp

PAUSE

STOP

REW

2-WAY REC.

SAVE MESSAGES

MEMO

ANSWER

PLAY

ON/OFF

–+

Freestyle 320

POWER

IN USE

CHARGING

Network Services

OPTIONS

✱

SECRECY

MEMORY

INTERCOM

SELECT

Freestyle 320

REDIAL

TALK

POWER

IN USE

INTERCOM

CHARGING

Page 15

Setting up

• Press the correct NUMBER button to enter

the day you want. The cursor automatically moves onto the next number selection.

• If you make a mistake, use the

§ ©

buttons to scroll back and forth along the line to change any number.

• Press the START button to confirm the

setting. The date and time will be updated automatically.

• Press the STOP button to finish or cancel

the setting and return to the original operating mode. Or, if you wait, your DF450 will automatically return to standby.

The date and time will be printed at the top of every fax page you send.

When adjusting the settings, if you do not touch any buttons for over a minute, the DF450 will automatically reset itself to standby mode.

10 Setting your name and fax number

Your name and fax number can be printed at the top of every fax page you send.

• Press the FUNCTION button until the display

shows

INSTALLATION. (If you make a

mistake, press the

STOP button to reset.)

• Press the START button; the display shows

TEL. LINE SET-UP.

• Press the FUNCTION button until the display

shows

STATION NAME.

• Press the START button; the display shows

TYPE YOUR NAME.

Use the keypad to type in the letters you want. Do this by pressing the number button which shows the letter you want. Pressing the button changes the letter you require. For example, if your want to store the name

JOHN:

• Press 5 on the keypad until J appears in the

display.

• Press the

button to advance the cursor.

• Press 6 on the keypad until the display

shows

• Press the

button to advance the cursor.

• Enter the letter H by pressing 4 on the

keypad until

H appears on the display.

• Press the

button to advance the cursor.

START

FUNCTION

Page 16

Setting up

International codes

You can display your number as an international number. Press the ✱ button. This is printed on your header as a +. For example, +44 171 123 1234.

•

Press the START button to confirm your selection; the display shows

PHONE NUMBER.

• Press the START button again; the display

shows

TYPE YOUR NUMBER. Dial in your

number.

• To enter a space, press the

button.

You can scroll back and forth to change any digits using the

§ ©

buttons.

• Press the START button to confirm your

number. Display shows

DIAGNOSTICS. To

return to the DF450’s standby mode, press the

STOP button. Or if you wait, the DF450

will automatically return to standby.

You can move back and forth to the letters you want by pressing the

§ ©

buttons. Delete the

whole name by pressing the CLEAR button. Press the A - a button to change between CAPITAL LETTERS and small letters.

Your DF450 has back-up batteries fitted. In case of a power cut or disconnection from the mains, it will remember the date and time as well as any numbers and names stored in the memory.

• Press 6 on the keypad until N appears on the

display. The whole name is now entered.

• To enter a space, press the

button.

11 Name and fax number position

Your name and fax number can be printed inside or outside the image area of a sent document. Your DF450 is pre-set to print this information inside.

To change header position

• Press the FUNCTION button until the display

shows

FAX SET-UP.

• Press the START button until the display

shows

HEADER INSIDE.

• Press the

button; the display shows

HEADER OUTSIDE.

• Press the START button to confirm setting.

• Press the STOP button to return to standby.

When entering a name, you can insert various symbols, such as &, using the ✱and

buttons

to scroll through the options.

START

FUNCTION

Page 17

Using your DF450

To load documents for faxing

• Feed up to 10 pages at a time, face down,

into the automatic document feeder.

• The first page is automatically drawn a little

way into the feeder.

• Display shows: DOCUMENT READY

Your DF450 fax lets you set the functions to suit the way you work. The most commonly preferred settings are pre-selected as standard. You can alter or choose new settings as desired.

Warning - do not try to send or copy documents which are:

• still wet with ink or correcting fluid

• very thick or very thin (paper should be

between 70-90 gsm for best results)

• stapled or clipped together

• torn, folded, crumpled or with punched holes

• on carbon paper or glossy paper

A4 I

STD FINE HALF TONE

✱

P - TB

SYMBOLS

FUNCTION QUICKDIAL

CLEAR

LAST TX

RX MODE

RESOL.

CONTRAST

EXTERNAL

HOLD

A - a

REDIAL

PAUSE

2. TONE

MONITOR

START

STOP

ERROR

DF 450

Using your DF450

If you make a mistake, press the STOP button to cancel the operation and return to standby mode.

When adjusting the settings, if you do not touch any buttons for over a minute, the DF450 will automatically reset itself to standby mode.

Page 18

Using your DF450

To send a fax

You have a choice of ways to dial a fax number:

Normal dialling

• Load document

• Dial the number you want. (Press the

§ ©

buttons to move the cursor to change any number you press by mistake.)

• Press the START button.

• After the last page has been sent, the display

shows

TX COMPLETED and you hear a beep.

One-touch dialling

• Load document

• Press the one-touch button you want (1-10),

display shows the name and number stored.

• Your fax is sent automatically.

• After the last page has been sent, the display

shows

TX COMPLETED and you hear a beep.

Quick dialling

• Load document

• Press the QUICKDIAL button.

• Using the keypad, dial the two digit short

code (01 - 32) you want; the display shows the name and number you have stored in the memory.

• Your fax is sent automatically.

• After the last page has been sent, display

shows

TX COMPLETED for a few seconds.

If the number you are calling is engaged or the connection is not made, your DF450 will automatically redial the number every two minutes up to three times.

Sending small text or pages with pictures. If you are sending small print, illustrations or photographs, you can alter the RESOLUTION and CONTRAST settings to ensure the clearest possible transmission. See Additional Features, page 25.

To see the numbers and names stored in the Quickdial memory, press the QUICKDIAL button then the

§ ©

buttons to scroll backward and

forward through the list.

If your fax stops for any reason, you will hear a three-second beep and the

ERROR light comes

on. Press the

STOP button remove any

remaining paper and begin the process again. If pre-selected, an error report will be automatically printed (see page 26).

To redial the last number

Your DF450 will redial a fax number for you.

• Press the REDIAL button; the display shows

last number dialled.

• Press the REDIAL button again; number is

dialled.

To stop a fax you are sending

If you choose, you can stop a fax during transmission.

• Press the STOP button once to halt the

transmission and once again to eject a page currently being scanned.

• Press the STOP button again to return

the machine to standby.

Page 19

Using your DF450

Delaying a fax

This allows you to transmit a fax automatically at a pre-set time. This can be useful if you want to send a fax abroad or at a time when call charges are lower.

• Insert the document to be faxed in the

Automatic Document Feeder.

• If necessary, adjust contrast and resolution

(see Additional Features, page

25)

• Press the FUNCTION button until the

display shows

DELAYED TX.

• Press the START button and enter the fax

number.

• Press the START button, display shows

TYPE TIME.

• Set the time you want the document to be

sent, using the keypad.

• Press the START button to confirm the

setting.

• Your DF450 will print a report confirming

the details. Do not remove the document.

• Your fax will be sent at the time you have

specified.

If a delayed sending has already been set, you can cancel the number by press the CLEAR button.

If using the 12-hour clock, press the FUNCTION button to switch between am and pm.

If the document is removed before sending, the DELAYED TX setting is cancelled.

To receive a fax

Your DF450 is pre-set to AUTOMATIC RX which means it is ready to receive faxes automatically. Remember to make sure there is plenty of paper in the automatic sheet feeder.

• When a call is received, your DF450 display

shows

CONNECTING.

The fax is received and printed.

• After the last sheet is printed, display

reverts to

AUTOMATIC RX.

See Setting the answer mode on page 17 for details of reception modes and operation with a phone or answering machine

To copy documents

Your DF450 can be used to copy a document.

• Place document face down in the document

feeder and press the

START button.

• If you need more than one copy of a

document, simply repeat the process.

• Press the STOP button to halt copying.

• Press the STOP button again to eject page.

During reception, if the paper or ink runs out, a paper jam occurs or the printer cover is opened, then printing will be interrupted, reception will continue and your DF450 will store the incoming fax in its memory*. When the problem has been rectified, your DF450 will print out the documents stored in the memory.

*See page 38 for document memory capacity.

Page 20

Using your DF450

Setting the answer mode

Your DF450 will operate in one of four modes:

MANUAL RX, PHONE/FAX RX, TAD/FAX RX or AUTOMATIC RX.

To change the answer mode:

• Press the RX MODE button until display

shows the required mode.

Which mode is correct for you?

MANUAL RX

A telephone should be connected to your DF450 when using this mode. Incoming calls will ring the attached phone.

When the phone rings

• Pick up the handset. If you hear fax tones,

press the

START button on your DF450 and

replace the handset. The fax will be received.

PHONE FAX RX

A telephone should be connected to your DF450 when using this mode. Incoming calls will ring the attached phone.

When a call is received, the phone will ring twice and, if the handset is not picked up, your DF450 will take the call and check fo fax tones.

• If your DF450 hears fax tones, it will receive

the fax normally.

• If it does not hear fax tones, your DF450

will beep to indicate an incoming phone call, the display will show

LIFT HANDSET.

• Lift the handset in order to speak.

• Your DF450 will beep for up to 20 seconds.

(to adjust the time see Additional Features, page 25). If the handset is not lifted after this time, your DF450 will assume it is a fax. It will stay in fax reception mode for about 30 seconds or, if it is a fax call, until the fax has been received.

• If you pick up the phone within the first two

rings and you hear fax tones, press the

START button, replace the handset and your

DF450 will receive the fax.

If a call is not answered after 7 rings, your DF450 will automatically switch to fax reception and answer the incoming call.

Page 21

Using your DF450

Using a phone or answering machine with your DF450

To make a call from an attached phone

You can make a phone call in a number of ways

either

• By using the phone as normal.

• Press the MONITOR button on the DF450

and dial the number, pick up the handset and wait for the number to answer.

• You can use the telephone numbers stored

in your DF450’s memories. To dial a phone number, make sure the Automatic Document Feeder is empty. Select the One Touch buttons or Quickdial codes. Press the

START button, pick up the handset to speak.

Using the HOLD button

When using a telephone with the DF450, you may not want your caller to hear your conversation with someone else in the room. Press the HOLD button and you can talk without your caller hearing. Your caller will only hear a regular tone to show that the line is open. Press the HOLD button again to return to your caller.

TAD FAX RX (telephone answering device)

This allows your DF450 and a connected answering machine to take phone and fax calls.

When a phone call is received, the answering machine will take it and the display will show

OFF HOOK.

If the call is a fax, your DF450 will override the answering machine and automatically receive the fax

normally after the outgoing message

has been played.

AUTOMATIC RX

This mode is for use when you are using your DF450 as a fax machine only. Faxes are received and printed automatically.

There is no audible indication of an incoming call in this mode.

Page 22

Using your DF450

To send a fax using the phone to dial

You can dial a fax number using the phone connected to your DF450.

• Insert the document to be faxed in the

Automatic Document Feeder.

• Dial the number you want on the phone.

• Press the START button on your DF450. (To

cancel at any time, press the

STOP button.)

• Replace the handset.

To use with an answer machine

With your DF450 set to TAD/FAX mode, your connected answer machine will take all calls as normal. Your DF450 will respond after the outgoing message if it hears fax tones and will override the answer machine to automatically receive the incoming fax.

To enable the reception of faxes from a fax machine which does not send fax tones, your DF450 is pre-set to switch to fax reception if, when it is called, it detects up to 6 seconds of silence. You may need to adjust this time to suit your answering machine. Shorten the time if your DF450 fails to cut in, or lengthen it if it cuts in while a caller is leaving a message (see Additional Features, page 25).

Remote control from an extension

If your DF450 is connected to a telephone network which has other telephone extensions, it is possible to take the call on an extension and, if it is a fax call, transfer the call to your DF450.

To transfer a fax call from a telephone extension

• Press the

✱

button on your telephone twice and replace the handset. Your DF450 will automatically take the call.

If the

✱✱

command conflicts with other equipment or services connected to the line, you can alter the second digit of the remote start command as follows:

• Press the FUNCTION button until the display

shows

INSTALLATION.

• Press the START button until the display

shows

REMOTE START:ON. (If the display

shows

REMOTE START:OFF, press the

§ ©

buttons to select ON.)

• Press the START button display

shows

TYPE CODE. CODE (0/9, ✱)

The ✱will flash; you can now replace it with another character (

0 and 9) using the keypad.

• Enter the new digit then press the START

button to confirm your choice.

• Press the STOP button to return to standby.

As a precaution, to prevent your DF450 cutting in during a voice call, press the ✱and #buttons before starting a conversation. This will immobilise your DF450 during the call and may be necessary as there are rare occasions where certain voice tones or pitches can be mistaken for fax tones, which would set off a fax response.

Page 23

Polling

This allows another fax machine to retrieve a document from your DF450 or for your DF450 to retrieve a document from another fax machine at a time that’s convenient to them.

To set up a fax document to be polled by another machine

• Insert the document.

• Press the FUNCTION button until the display

shows

POLLING TX.

• Press the START button until the display

shows

POLLING TX SET.

Your fax will then be sent when another fax machine calls your DF450.

• To cancel the POLLING settings press the STOP button.

Polling calls are charged to the machine which retrieves the document.

Using your DF450

To poll a document from another fax machine

You can retrieve a document from another fax machine. The other fax machine must be set, ready for polling.

• Press the FUNCTION button until

POLLING RX is displayed.

• Press the START button; the display shows

TYPE FAX NUMBER.

• Enter the fax number you wish to poll.

• Press the START button; the display shows

TYPE TIME.

• Press the START button to poll immediately

or use the keypad to set the time when you want your DF450 to begin polling.

Your DF450 is now set to poll at the time you have specified.

START

FUNCTION

START

FUNCTION

Page 24

Using your DF450

Storing one-touch and Quickdial numbers and names

To store one-touch numbers and names

You can store a fax number, phone number and a name under each of the 10 One-Touch buttons. Each number can be up to 38 digits long and each name up to16 characters long.

To enter a fax number

• Press the FUNCTION button, display

shows

FAX SET-UP.

• Press the START button.

• Press the FUNCTION button until the display

shows

ONE TOUCH DIAL.

• Press the START button and then the (1-10)

button under which you want to store the number/name; the display shows

FAX NO:

START/STOP/< >.

• Press the START button.

• Dial the fax number you want.

• Press the START button to confirm the

setting.

After confirming the number, the display shows

SPEED. This is already set to the fastest

possible transmission speed and you will not normally need to adjust it. Press the

START

button, display shows OVERSEAS. If you have entered an overseas number, press the

§ ©

buttons to select ON from the display

as this ensures clearer transmission.

• Press the START button to confirm setting;

the display shows:

NAME

You can now key in the name of the person or company whose number you have just entered.

If you are connected to a switchboard, you may also need to store a pause or PBX access code using the EXTERNAL/PAUSE button, see page 31, Connecting to a switchboard.

If you make a mistake when keying in a number, you can delete it by pressing the CLEAR button.

START

FUNCTION

Page 25

Using your DF450

To enter a name

Use the keypad to enter the name. To do this, press the number button which shows the letter you want. By pressing the button you can change the letter. For example, if you want to store the name JOHN:

• Press 5 on the keypad, until display shows J.

• Press the

button to advance the cursor.

• Press 6 on the keypad until the display

shows

• Press the

button to advance the cursor.

• Press 4 on the keypad until H appears on the

display.

• Press the

button to advance the cursor.

• Press 6 on the keypad until N appears on the

display. The whole name is now entered.

• To enter a space, press the

button.

• Press the START button to confirm your

selection. The display asks if you want to enter another one-touch number.

• To enter another number/name, press the START button again followed by the

one-touch button you want and repeat the previous sequence.

• Press the STOP button to return the DF450

to standby mode.

To enter a phone number

• Press the FUNCTION button; the display

shows

FAX SET-UP.

• Press the START button.

• Press the FUNCTION button until the display

shows

ONE TOUCH DIAL.

• Press the START button and then the (1-10)

button under which you want to store the number/name; the display shows

FAX NO:

START/STOP/< >.

• Press

to change the display to TEL

NO: START/STOP/< >.

• Press the START button.

• Dial the phone number you want.

• Press the START button to confirm.

• Display shows: NAME.

If a name has already been entered, press the

START button to continue or the STOP button

to return to standby. To enter or edit a name see

To enter a name.

If you want to change your entry, you can move back and forth to the letters you want by pressing the

§ ©

buttons. Delete the whole name by

pressing the CLEAR button. Press the A - a button to change between capital letters and small letters.

START

FUNCTION

When entering a name you can insert various

symbols, such as &, using the ✱and # buttons to

scroll through the options.

Page 26

Using your DF450

To store Quickdial numbers and names

Your DF450 can store up to 32 names and numbers which can be accessed by the Quickdial facility. Names can be up to 16 letters long and numbers up to 38 digits long.

To enter a fax number

• Press the FUNCTION button; the display

shows

FAX SET-UP.

• Press the START button.

• Press the FUNCTION button until the display

shows

CODED SPEED DIAL.

• Press the START button; the display shows

TYPE SPEED NO.(01-32)

• Using the keypad, type in the two-digit code

you want.

• Press the START button.

• Dial in the fax number you want.

• Press the START button to confirm.

To change transmission speed

After confirming a fax number, the display shows

SPEED. This is already set to the fastest

possible transmission speed and you will not normally need to adjust it. To change it for an overseas transmission, press the

START

button; the display shows OVERSEAS. Press the

§ ©

buttons to select ON from the display.

This ensures clearer transmission.

• Press the

START button to confirm setting,

display shows:

NAME

If you make a mistake when keying in a number, you can delete it by pressing the CLEAR button.

You can now key in the name of the person or company whose number you have just entered.

To enter a name

Use the keypad to enter the name. To do this, press the number button which shows the letter you want. By pressing the button, you can change the letter. For example, if you want to store the name JOHN:

• Press 5 on the keypad, until display shows J.

• Press the

button to advance the cursor.

• Press 6 on the keypad until the display

shows

• Press the

button to advance the cursor.

• Press 4 on the keypad until H appears on the

display.

• Press the

button to advance the cursor.

• Press 6 on the keypad until N appears on the

display. The whole name is now entered.

• To enter a space, press the

button.

• Press the START button to confirm your

selection. The display asks if you want to enter another one-touch number.

• To enter another number/name, press the START button again followed by the

two-digit code you want and repeat the previous sequence.

• Press the STOP button to return the DF450

to standby mode.

Page 27

If a name has already been entered, press the

START button to continue or the STOP button

to return to standby. To enter or edit a name see “To enter a name”.

• Press the START button to confirm your

selection. The display asks if you want to enter another Quickdial number.

• To enter another number/name, press the START button again followed by the

two-digit code you want and repeat the previous sequence.

• Press the STOP button to return the DF450

to standby mode.

Using your DF450

To enter a phone number

• Press the FUNCTION button, display

shows

FAX SET-UP.

• Press the START button.

• Press the FUNCTION button until the display

shows

CODED SPEED DIAL.

• Press the START button and the display

shows

TYPE SPEED (01-32).

• Using the keypad, type in the two-digit code

you want; the display shows

FAX NO:

START/STOP/< >.

• Press

to change the display to TEL

NO: START/STOP/< >.

• Using the keypad, type in the two-digit code

you want.

• Press the START button.

• Dial the phone number you want.

• Press the START button to confirm.

• Display shows: NAME.

Keep a list handy of all the numbers and names you have stored on the memory. Your DF450 can print out a list of all the names and numbers you have stored. See ‘Print outs’ on page 26.

If you want to change your entry, you can move back and forth to the letters you want by pressing the

§ ©

buttons. Delete the whole name by

pressing the CLEAR button. Press the A - a button to change between capital letters and small letters.

When entering a name you can insert various

symbols, such as &, using the ✱and # buttons to

scroll through the options.

Page 28

Additional features

Adjusting the resolution and contrast

You can choose different settings to ensure improved quality when sending or copying a document.

• Insert the document to be faxed or copied

• Press the CONTR button three times to view

the options. You can choose

LIGHT,

NORMAL or DARK. For light documents in

pencil or thin print quality, select the

DARK

setting. For documents with a dark background, select the

LIGHT setting.

• Press the RESOL button and the display will

move the arrow between the settings

STD,

FINE and HALF TONES.

For small or hard-to-read text, select the

FINE setting.

For pages containing pictures, photographs or drawings, select

HALF TONES.

Fax monitor

Your DF450 is pre-set to allow you to hear the signals exchanged during a fax call in the initial connection phase via its in-built speaker.

To switch off the fax monitor

• Press the FUNCTION button until the display

shows

INSTALLATION.

• Press the START button.

• Press the FUNCTION button until the display

shows

DIAGNOSTICS.

• Press the START button until the display

shows

LINE MONITOR: ON.

• Press the

buttons to switch the display

LINE MONITOR: OFF.

• Press the START button to confirm setting.

• Press the STOP button to return to standby.

To change the speaker volume

You can change the volume of your DF450’s in-built speaker.

• Press the MONITOR button.

• Press the

§ ©

buttons to adjust the volume.

Additional featuresYour DF450 has a range

of extra features which you can set to suit the way you work

RESOL.

CONTRAST

STD FINE HALF TONES

➔

STD FINE HALF TONES

➔

START

FUNCTION

Page 29

Additional features

To print manual reports

• Press the FUNCTION button until the display

shows

PRINT OUT REPORT.

• Press the START button, display shows:

PRINT:TX REPORT.

• Pressing the

§ ©

buttons will display the

other options:

PRINT:JOURNAL and

PRINT OUT:EXIT.

• Press the START button to select your

option.

PRINT:TX REPORT will give an activity report

for the last fax sent.

PRINT:JOURNAL will give an activity report for

the last 32 transactions.

PRINT OUT:EXIT returns your DF450 to

standby mode without printing.

Power failure report

Your DF450 will print a status report automatically when power is restored after a power failure during transmission or reception. The report includes the number of pages which were sent or received before the failure occurred.

Print-outs

Automatic print-outs

Your DF450 will automatically print an activity report after every 32 transactions. It can also be programmed to print individual reports after every successful or failed transmission.

To automatically print individual reports

• Press the FUNCTION button until the display

shows

FAX SET UP.

• Press the START button until the display

shows one of the three options available

FAILED TX REPORT, TX REPORT:OFF, or TX REPORT:ALWAYS.

• Pressing the

§ ©

buttons will display each

of the three options.

• Press the START button to select your

option.

TX REPORT:ALWAYS - Your DF450 will

automatically print an individual activity report after every transmission.

FAILED TX REPORT - an individual activity

report is automatically printed after every failed transmission.

TX REPORT:OFF - no individual reports will be

automatically printed.

START

FUNCTION

START

FUNCTION

Page 30

Additional features

To print a list of stored names, numbers and settings

•

Press the FUNCTION button until the display shows

FAX SET UP.

• Press the START button.

• Press the FUNCTION button until the display

shows

PRINT OUT SET-UP.

• Press the START button; the display shows

PRINT SETTINGS.

• Pressing the

§ ©

buttons will display the

other options:

PRINT: ONE TOUCH,

PRINT: SPEED DIAL, PRINT OUT: EXIT

• Press the START button to select your

option.

PRINT SETTINGS will print out a list of

the option settings you have selected on your DF450.

PRINT: ONE TOUCH will print out a list of

names and numbers stored under the one-touch buttons.

PRINT: SPEED DIAL will print out a list of

names and numbers stored in the Quickdial memory.

PRINT OUT: EXIT returns you to standby mode

without printing.

If no one-touch or Quickdial codes have been programmed, display shows EMPTY DIRECTORY and the print-out will have the symbol “-”.

To print a list of installation parameters

You can print out a list of your DF450’s current settings (answer mode, header position etc.)

• Press the FUNCTION button until the display

shows

INSTALLATION.

• Press the START button; the display shows

TEL. LINE SET UP.

• Press the FUNCTION button until the display

shows

PRINT INSTALL.

• Press the START button; the display shows

PRINT OUT: START.

• Pressing the

§ ©

buttons will display the

other option:

PRINT OUT: EXIT.

• Press the START button to select your

option.

START will print a list of your DF450’s

installation parameters.

EXIT returns you to standby mode without

printing.

START

FUNCTION

START

FUNCTION

Page 31

Additional features

Adjusting for different-size paper

To send a different-size document

Your DF450 can send documents from 148 x 148mm up to 216 x 600mm in size. Adjust the document feeder (if necessary) by moving the side supports.

To receive a different-size document

The automatic sheet feeder is pre-set to take A4 (210mm wide) paper, but can be adjusted to take paper 216mm wide also.

• Press the FUNCTION button.

• Press the START button until the display

reads

SIZE:

• Press the

§ ©

buttons to select between

SIZE:A4, SIZE: LETTER and SIZE: LEGAL.

• Press the START button to confirm your

selection.

• Press the STOP button to return the DF450

to standby.

To change the automatic sheet feeder cassette to take different-size paper

Your DF450 automatic sheet feeder can hold A4 (210mm wide) or Legal (216mm wide) paper. Adjust the automatic sheet feeder (if necessary) by moving the side supports.

• First remove the paper cover from the front

of the automatic sheet feeder.

• Insert a small coin into the small groove just

in front of the hinge, this will release the hinge to allow you to pull out the cover.

• Insert a small coin in the groove at the

bottom of the automatic sheet feeder to release the black side supports.

A4 I

Repeat this action for both sides of the automatic sheet feeder.

A4 - 210mm wide, Legal and letter - 216mm wide.

START

FUNCTION

Page 32

Additional features

Changing the size of incoming faxes

Your DF450 can reduce incoming faxes onto a smaller page area.

To change the standard 94% setting:

• Press the FUNCTION button.

• Press the START button until the display

shows

REDUCTION: 94%.

• Press the

§ ©

buttons to display the

reduction options:

80%, 76%, 70% and OFF.

• Press the START button to select your

chosen option.

The DF450 display now shows

SURPLUS. This

enables you to receive faxes of a longer page length than the paper you are printing on.

• Press the

§ ©

buttons to view the available

settings:

SURPLUS: ON, SURPLUS: OFF or

SURPLUS: AUTO

SURPLUS: ON means any overlapping text will

be printed onto a separate page.

SURPLUS: OFF means any overlapping text will

not be printed.

• Gently pull back the coin to lift out the side

supports.

• Remove the black side supports and put

them in the correct slot: L = Legal (216mm wide) A4 = 210mm wide

• Replace the paper cover on the front

of the automatic sheet feeder.

The standard setting is 94% reduction which allows you to print a document and the fax header onto an A4 sheet.

Repeat this action for both sides of the automatic sheet feeder.

➔

START

FUNCTION

Page 33

Additional features

To change the beep volume

• Press the FUNCTION button until the display

shows:

FAX SET-UP.

• Press the START button until the display

shows:

BUZZER VOL.: LOW.

• Press the

§ ©

buttons to select between

LOW and HI.

• Press the START button to confirm the

setting.

• Press the STOP button to return to standby.

Adjusting the silence lapse time

This is the silent period which your DF450 will interpret as an indication to switch to fax reception mode.

To set the silence lapse time

• Press the FUNCTION button until the display

shows:

INSTALLATION.

• Press the START button until the display

shows:

SILENCE LAPSE. Pressing the

§ ©

buttons displays the available options.

• Press the START button to confirm your

selection.

• Press the STOP button to return to standby.

SURPLUS: AUTO is similar to SURPLUS: ON

but means that your DF450 will not print an additional sheet if the received page is only slightly longer than A4 (297mm). This prevents the printing of unwanted pages and is your DF450’s default setting.

• Press the START button to confirm your

selection.

• Press the STOP button to return your DF450

to standby.

Adjusting the beep in phone/fax mode

You can adjust the volume and the length of time the DF450 will beep before reverting to answering the call.

To change the beep length

• Press the FUNCTION button until the display

shows

INSTALLATION.

• Press the START button until the display

shows

TEL LINE SET-UP.

• Press the START button; the display shows FAX/TEL TIMER: 20.

• Press the

§ ©

buttons to display the beep

options:

15, 20, 30 or 40 seconds.

• Press the START button to confirm your

selection.

• Press the STOP button to return to standby.

START

FUNCTION

START

FUNCTION

Page 34

Additional features

Connecting your DF450 to a direct exchange line

Your DF450 is pre-set to TONE dial for connection to direct exchange lines. In the unlikely event that you need to change this setting to

PULSE dialling:

• Press the FUNCTION button until

the display shows

INSTALLATION.

• Press the START button until the display

shows

PSTN DIAL: TONE.

• Press the

button to select PULSE.

• Press the START button to confirm the

setting.

• Press the STOP button to return to standby.

Connecting your DF450 to a private switchboard

For the DF450 to use the functions of a switchboard, you may need to change the TONE/PULSE setting and the PUBL. LINE to the PRIV. LINE setting. If in doubt, ask your communications manager or switchboard supplier.

• Press the FUNCTION button until

the display shows

INSTALLATION.

• Press the START button until the display

shows

TEL LINE SET-UP.

• Press the START button. Display shows

PUBL. LINE (PSTN).

• Press the

button to select PRIV.LINE (PBX)

• Press the START button to confirm the

setting; the display shows

PBX DIAL:TONE.

To select

PBX DIAL: PULSE, press

the

button.

• Press the START button to confirm the

setting.

• Press the STOP button to return to standby.

Inserting a pause

Some switchboards require a delay between dialling the access code and the fax/phone number. You can press the

PAUSE button to

insert this delay before dialling the number.

START

FUNCTION

START

FUNCTION

Page 35

Additional features

Error correction mode (ECM)

Error correction mode ensures that fax transmissions are of the best possible standard when sending or receiving from another machine with a similar feature. When it is selected and in use, an

E is shown in the

display at the end of the called number. It is recommended that this facility is left on.

To switch off error correction mode

• Press the FUNCTION button until

the display shows

FAX SET UP.

• Press the START button, display

shows

VARIOUS SETTINGS.

• Press the START button until display shows

ECM: ON.

• Press the

button to change display to

ECM: OFF.

• Press the START button to confirm setting.

• Press the STOP button to return to standby.

Setting the external button

Your switchboard may require an access code in order to give you an outside line. This external line command can be stored under the

EXTERNAL button.

• Press the FUNCTION button until the display

shows

INSTALLATION.

• Press the START button until the display

shows

PRIV.LINE:(PSTN).

• Press the

§ ©

buttons until the display

shows

PRIV.LINE:(PBX).

• Press the START button, display

shows

PBX DIAL:TONE.

• Press the START button, display

shows

EXT LINE PREFIX.

• Press the

§ ©

buttons to display the

external line options

PREFIX, EARTH or

FLASH.

• Press the START button to confirm the

setting.

• If you chose PREFIX, the display shows: TYPE PREFIX (0-9).

• Enter your access code (up to three digits).

• Press the START button to confirm the

setting.

• Press the STOP button to return to standby.

Your access code is now programmed and can be dialled by pressing the

EXTERNAL button

before dialling a number.

EARTH = Earth recall FLASH = Time break recall

The EXTERNAL feature can also be stored as part of a one-touch or Quickdial entry.

START

FUNCTION

START

FUNCTION

Page 36

Maintenance

Speed

This feature controls the fax transmission speed at the start of a transmission. It is pre-set to 9600 for optimum performance, but it can sometimes help with overseas calls to change the speed to 4800.

To change the speed

• Press the FUNCTION button until

the display shows

FAX SET UP.

• Press the START button until the display

shows

VARIOUS SETTINGS.

• Press the START button, display shows

TX SPEED: 9600.

• Press the

button to change display to

TX SPEED: 4800.

• Press the START button to confirm setting.

• Press the STOP button to return to standby.

Diagnostics

This feature allows an engineer to remotely test your machine in the event of a problem. Your DF450 is pre-set to Diagnostics: On.

To switch off diagnostics

• Press the FUNCTION button until

the display shows

INSTALLATION.

• Press the START button until the display

shows

DIAGNOSTICS.

• Press the START button; the display shows

REMOTE DIAG: ON.

• Press the

button to change display to

REMOTE DIAG: OFF.

• Press the START button to confirm setting.

• Press the STOP button to return to standby.

START

FUNCTION

START

FUNCTION

Page 37

Maintenance

To fit a new print head

You can buy a ready assembled ink cartridge and print head and install it as shown in the Setting Up section.

To fit a new ink cartridge

It is less expensive to simply replace the ink cartridge. One print head should last for eight ink cartridges.

• Open the printer cover.

1 Pull back the clip on

the side of the print head to release the ink cartridge and remove it from the print head.

2 Remove the protective

film from the nozzle of the new ink cartridge and push it into the print head until it clicks into place.

Close the printer cover.

The DF450 will automatically test and clean the print nozzles, and then generate a test print-out containing a graduated scale, graphic images and text. Following the print-out, the display will show

CHECK PRINT OUT.

If the graduated scale is uninterrupted and the dark areas do not contain white lines, the print quality is to be considered satisfactory. If not, repeat the procedure.

• Press 1 if the test print is acceptable.

• Press 0 to repeat the test.

If the print head is still unsatisfactory after a number of tests, replace the printhead.

The ink cartridge is located inside the print head. The print head does not need to be removed while changing the ink cartridge.

Page 38

Help

Cleaning the optical scanner

• Raise the operator console.

• Clean the glass of the optical scanner with

cloth such as a VDU Screen Wipe or cloth dampened with a specific glass-cleaning product. Dry the glass carefully. Do not pour or spray cleaning product onto the glass.

• Put the roller back and close the console.

• Test that the scanner is clean by copying a

blank sheet of paper. If the copy is not clear, check the glass again. If copies are still not clear, call the DF450 Helpline Service on

Freefone 0800 215 200.

• Release the green lever on the left-hand side

of the white roller. Lift out the white roller. Clean the white roller with a lint-free cloth to remove any dirt.

White paper feed rollerGreen release lever

Page 39

Help

DF450 doesn’t print properly

Have you removed the protective film from the ink cartridge or print head or both?

The print head nozzle may need cleaning. Lifting the print cover and closing it again makes the DF450 perform an automatic test procedure, which cleans the nozzle

The electrical contacts for the ink cartridge may need cleaning.

• Open the printer cover.

• Remove the print cartridge.

• Clean the electrical contacts on the ink

cartridge with a dry cotton wool bud. Caution: Do not touch the nozzles or contacts.

Contacts

Do not touch

Nozzles

Do not touch

Contacts

•

Clean the electrical contacts on the print cartridge in the same way.

• The print cartridge cleaning head

may need wiping.

• Wipe the head with a dry cotton wool bud

Cleaning head

HelpIf you have any problems using your DF450, this section

will give you the most common solutions.

Page 40

Help

Document jam

• If a document you are sending gets jammed,

the display shows

REMOVE DOCUMENT.

• Press the STOP button; this may clear the

problem. If not, remove any paper still in the document tray, raise the operator console (the section with the keypad and function buttons) and remove any documents.

• Raise the operator console.

Printing paper jam

If printing paper is jammed:

• Display shows: PAPER ERROR. PRESS

STOP.

• Pressing the STOP button may clear the jam.

• If the jam is not cleared, remove the

automatic sheet feeder cassette, and ensure paper is inserted correctly. Pull out any paper jammed in the cassette housing or received document tray.

If the paper is jammed in the automatic sheet feeder

• Open the tray cover

• Remove the jammed sheet and close the

cover. You may need to remove the whole paper tray.

• Remove the jammed paper. If necessary,

release the white roller (see: “Cleaning the optical scanner”, page 35).

• Refit the white roller (if necessary), then

lower the console, replace the document and try again.

When the printer cover is opened, the ink cartridge automatically moves to the centre of the machine. However, if your DF450 is not connected to the mains, you can move the printer head by gently pushing it along its runner to reveal the print cartridge cleaning head.

Page 41

Help

Error light

If the ERROR light on the console lights up:

• The called party is disconnected or has not

responded or

• The called fax machine is incompatible

with your DF450 or

• Errors have been detected during

transmission/reception.

To switch off the

ERROR light, press the

STOP button.

To reset your DF450

If you encounter a problem and your DF450 will not respond to any button presses, turn the power switch off for ten seconds. Turning the power back on will reset your DF450 to standby mode. Your personalised settings and memorised numbers will be maintained.

Document memory

If your DF450 runs out of ink or paper while receiving a fax, the document will continue to be received and stored in your DF450’s memory, to be printed out when ink/paper is replenished. No further documents can be received until the ink/paper is replenished and the documents stored in the memory have been printed. The maximum storage capacity is about ten pages of the industry standard test sheet (shown on page

39).

The capacity may be less depending on the document content.

In the event of power failure, the data retained in the document memory will be maintained for several hours.

Print cartridge life

The replacement ink cartridge contains sufficient ink to produce 500 copies of the industry standard test sheet (shown on page 39, which has about 6% black on white coverage of an A4 sheet).

If your average black on white coverage exceeds this standard then, the number of printed sheets will be reduced.

To order fax consumables:

Freefone 0800 590009

Warranty

For details of the Terms and Conditions of your warranty, please refer to the documentation supplied by your retailer.

No dialling tone when using monitor button

Is your DF450 line cord plugged into the phone socket? Ensure that the speaker volume is not set to the minimum (see page 25).

Poor print quality

If there is a problem with the quality of a fax you have sent, or a document you have copied, the optical scanner may need cleaning (see “Cleaning the optical scanner”, page 35).

ERROR

Page 42

Help

Industry standard test sheet

Page 43

Help

Display messages

MESSAGE INTERPRETATION ACTION

DOC. IN MEM. Incoming documents have Check nature of problem

been stored in the memory (no paper or ink) and remedy. because there was a problem during reception which prevented immediate printing.

REC. IN MEM. Reception continues with Check nature of problem and

storage in memory because remedy. of paper error or ink out.

OUT OF INK No ink in cartridge. Change cartridge. ADD PAPER! No paper in the sheet feeder. Insert paper in sheet feeder. CHECK PRINT HEAD Print head is not present or Check presence of print head.

some print nozzles are Replace print head. clogged so print quality is affected.

REMOVE DOCUMENT Document scanning Remove document by pressing PRESS STOP interrupted. STOP and re-insert correctly.

PRINT. COVER OPEN The printer cover is open or Close cover.

not correctly closed.

KEYBOARD OPEN Console is open or not Remove document and close

correctly closed. console.

PAPER ERROR Paper jam. Check and insert paper PRESS STOP correctly – press STOP.

SYSTEM ERROR nn A fatal system error has been Switch off fax and switch it on

detected. again. If problem persists, call

Customer Service.

CHECK PRINT OUT Print head has just been Check print quality and select 1=EXIT 0=REPEAT replaced. 1 or 0.

Page 44

Help

MESSAGE INTERPRETATION ACTION

CLEANING: ON Automatic test procedure in No action.

operation.

NEW PRINT HEAD? Print head has been refitted. Select 1 or 2 as appropriate. If 1=YES 2=NO you enter 1 and the print head

is not new, the fax machine will not generate a message when the ink runs out.

TX COMPLETED Transmission has ended No action.

successfully.

TX ERROR Transmission was Press STOP and repeat PRESS STOP unsuccessful. transmission.

RX COMPLETED! Document has been No action.

received correctly.

RX ERROR The document reception was Press STOP. PRESS STOP unsuccessful.

TX INTERRUPTED Procedure interrupted by user. Press STOP. PRESS STOP

RX INTERRUPTED Procedure interrupted by user. Press STOP. PRESS STOP

AUTOREDIAL nnn Fax is redialling to get a No action.

connection.

DOCUMENT READY Document correctly inserted. No action. LIFT HANDSET Displayed on receiving a Lift handset and answer.

phone call.

OFF HOOK Following a telephone call. Replace the telephone handset. NOT PROGRAMMED Displayed when you choose Program the one-touch key or

a one-touch key or Quickdial Quickdial code. code that has not been programmed.

Page 45

Help

MESSAGE INTERPRETATION ACTION

LINE ON HOLD Line has been put on hold Press hold to restore normal PRESS HOLD during telephone connection. operating mode.

TX POLL ERR Polling transmission Press STOP and reset PRESS STOP unsuccessful. polling TX.

RX POLL ERR Polling reception unsuccessful. Press STOP and reset PRESS STOP polling RX.

Transmission report messages

02: IMPOSSIBLE Line tone is not detected Make sure the fax is connected CONNECTION or the machine is receiving correctly to the telephone line

incorrect tones. and that the telephone handset

has not been lifted. Contact the receiving party and retry.

03: RECEIVER DOES NOT Remote fax machine not Contact destination party. ANSWER answering.

04: ERRORS WHILE Error has been detected Repeat transmission from TRANSMITTING RESEND during transmission (nn = the the page indicated on the FROM PAGE nn page number on which the transmission report.

error was detected).

05: RESEND PAGES Certain pages have been Re-transmit the pages shown

nn,.......nn received unclearly on the on the transmission report.

remote fax machine (nn=page number on which error is detected.

06: LINE ENGAGED Engaged tone detected before Redial.

or after dialling.

07: DOCUMENT Time taken for Divide the document. TOO LONG transmission exceeds

permitted limits.

Page 46

Help

MESSAGE INTERPRETATION ACTION

08: CHECK THE Scanning error during Remove document from DOCUMENT document transmission. automatic document feeder and

re-insert it before attempting another transmission.

09: TX INTERRUPTED User has pressed STOP No action. WITH STOP to interrupt the procedure.

13: ERROR WHILE Remote fax machine is Check with the other party. POLLING without a document for polling

transmission.

16: POWER FAILURE Transmission unsuccessful Re-transmit the document ON PAGE (NN) due to power failure. starting from page indicated

by (nn).

Journal report messages

MESSAGE IN “RESULT” INTERPRETATION ACTION

FIELD

02 Fax machine does not detect Check that the machine is

line tone or receives incorrect connected correctly to the line signals. and that the handset is on the

hook. Contact other party and retry connection.

03 No answer from remote fax. Contact other party. 04 Anomaly was detected during Repeat transmission starting

transmission (nn = page from page shown in PAGE field. number on which error occurred).

05 Unclear reception of certain Repeat transmission.

pages by remote fax.

07 Document is too long, Divide document.

transmission time exceeds permitted limit.

Page 47

Help

MESSAGE IN “RESULT” INTERPRETATION ACTION

FIELD

08 Optical scanner could not Remove document from the

read document. automatic document feeder

and re-insert it before repeating transmission.

09 User has pressed STOP No action.

during procedure.

10 Fax has detected anomaly Contact other party and ask

during reception. them to repeat transmission.

11 Printer anomaly during Remedy problem and wait until

reception. The rest of the the memorised document has document is stored in the been printed. memory but memory capacity was exhausted before the end of the procedure.

13 Remote fax has no document Contact other party.

for polling transmission.

16 Power failure during In the case of transmission,

transmission or reception. repeat from the page

indicated (nn).

Page 48

Help

MESSAGE IN “RESULT” INTERPRETATION ACTION

FIELD

OK Successful transmission. No action. (OK) Errors detected during Check quality of received

reception. document printing.

OCC Engaged tone detected before Repeat transmission.

or after dialling.

MESSAGE IN “TYPE” FIELD INTERPRETATION

TX Transaction is a transmission. TX ECM Transaction is a transmission with ECM error

correction.

RX Transaction is a document reception. RX ECM Transaction is a document reception with ECM

error correction.

TX POLL Transaction is a polling transmission. TX POLL ECM Transaction is a polling transmission with ECM

error correction.

RX POLL Transaction is a polling reception. RX POLL ECM Transaction is a polling reception with ECM

error correction.

RD READ ECM Procedure is a reception from a telediagnostic

centre with ECM error correction. During the reception the telediagnostic centre has read your fax machine’s set-up data.

RD SET ECM Procedure is a reception from remote

diagnostic centre with ECM error correction. During reception the telediagnostic centre transmitted set-up data to your fax machine.

Page 49

Technical

Technical Specifications and General Characteristics

MODEL Desktop transceiving unit DISPLAY LCD (16 + 16 characters) COMPATIBILITY G3 CCITT RESOLUTION Horizontal scanning: 8 pixels/mm

Vertical scanning:Standard 3.85 lines/mm Fine 7.7 lines/mm

MODEM SPEED 9600/7200/4800/2400 bps DATA COMPRESSION MH, MR, Proprietary SCANNING METHOD CCD AUTOMATIC DOCUMENT FEEDER 10 sheets of A4, A5, Letter, Legal PRINTING SYSTEM Plain paper with bubble ink jet technology MAX. PRINTING WIDTH 208mm PRINTING PAPER A4 (210mm x 297 mm), Letter, Legal PAPER FEED Plain paper sheet feeder

(70 sheets of 70-90gsm paper)

REN 3

Dimensions

WIDTH 324 mm DEPTH 325 mm (421mm max.) WEIGHT 6.3 kg HEIGHT 140.5 mm (230mm max.)

Electrical characteristics

POWER SUPPLY 230 VAC, 50Hz POWER CONSUMPTION STAND-BY 14W TRANSMISSION 25W RECEPTION 20W COPYING 25W

Environmental conditions

TEMPERATURE 5°C (operating) +35°C

-15°C to +45°C (transport) 0°C to +45°C (storage)

RELATIVE HUMIDITY 15% - 85% (operating, storage and non-operating) (without condensation) 5% - 95% (transport)

Page 50

Technical

Choosing a position

Your DF450 should be kept clear of dust, moisture, high temperature and vibration and should not be exposed to direct sunlight. Don’t install it close to radiators or air-conditioning outlets or in excessively warm, humid or dusty places.

Warning

The apparatus is only designed to be operated in a normal office or domestic environment where the relative humidity does not exceed 60%. It should not be used in bathrooms or near water.

Connecting to the UK network

DF450 is tested and approved for connection to the UK network, provided that it is used in accordance with the guidelines in this booklet.

Approval number

BABT Certificate Number/Approval Number for the DF450 503727 APPROVED for connection to telecommunication systems specified in the instructions for use subject to conditions set out in them. CE compliant to 89/336/CEE (EMC Directive)

Approval for use

This apparatus has been approved for use with the following facilities: Storage of telephone numbers for retrieval by a predetermined code. (If problems occur, verify stored number). Automatic call initiation. Use on a PBX which returns secondary proceed indication. Operation in the presence or absence of initial or secondary proceed indication. Automatic dialling facilities. Automatic storage of last number dialled. Automatic repeat attempt facilities. Auto clear from the originating end. Series connection facility. Call progress monitor.

You may connect it:

• to direct exchange lines:

• to extensions with new plug and socket arrangements provided with these direct exchange lines;

• to compatible switchboards.

You may NOT connect it:

• to shared service (party) lines.

The connection to the telecommunication system must be unplugged before the earth is disconnected. The connection to the telecommunication system must not be hardwired.

This apparatus may be used on telecommunications systems employing loop disconnect or MF signalling.

Any other usage will invalidate the approval of the apparatus if, as a result, it then ceases to conform to the standards against which approval was granted.

How many phones you can have

Your exchange line provides only a small current to make your telephone ring. Although you may have any number of sockets it is important to limit the number of telephones and other items of apparatus connected to the line by these sockets. This ensures that each telephone will receive enough current to ring.

Every telephone or item of apparatus has a Ringer Equivalence Number (REN)

In most cases a standard line should provide enough current for two or more telephones or items of apparatus, if the RENs add up to no more than 4.

DF450 has a REN of 3. Any telephone provided by BT may be assumed to have a REN of 1 unless otherwise stated on the base. Even where the number of telephones has been limited, there is no guarantee that the different types of telephone on the same line will ring.

Technical information

Page 51

Technical

Voltage drop

The voltage drop introduced by the apparatus between the PSTN and the associated telephone/answering machine is 0.4 Volts at 40mA dc.

The introduction of this voltage drop may occasionally cause difficulties in making calls from the associated telephone or problems in telephone conversations being experienced by both parties to the call.

While operation may be possible initially, changes to or modernisation of the network taking place in the normal course of events may result in the apparatus being connected to a network service with which it is not designed to be compatible. Failure of the apparatus to work under these circumstances may not be the responsibility of the network operator.

In the unlikely event of any such problems occurring, the user should contact the supplier or maintainer of the apparatus.

Difficulty may be experienced when making calls from other apparatus. Such difficulties may include:

• difficulties in making a call;

• problems in telephone conversation being experienced by both parties to the call.

Note - The definition of a RBS (Relevant Branch System) from PSTN lines is given in BS6789 section 6.1 (1986) clause 2.4

Connecting to switchboards

Your DF450 is approved only for use with a compatible switchboard including those which do not provide secondary proceed indication.

If you do have a compatible switchboard, it cannot be guaranteed that the DF450 will operate correctly under all possible conditions of connection. If you have any difficulties, contact BT on Freefone 0800 800 152.

Safety warning

Interconnection circuits should be such that the equipment continues to comply with the requirements of 4.2 of EN 41003 for TNV circuits and 2.3 of EN 60950 for SELV circuits, after making connections between circuits.

Interconnection directly, or by way of other apparatus, of ports marked Safety Warning. See instructions for use. Ports marked or not so marked may produce hazardous conditions on the network. Advice should be obtained from a competent engineer before such a connection is made.

Page 52

Index

Access codes 32 Additional features 25 Answer machine/fax mode 18 Answer machine use 18 Attachments 6 Automatic document feeder 8 Automatic print-outs 26 Automatic RX 18 Automatic sheet feeder 7 Beeper 30 BT socket 5 Capital letters 22 Cleaning 35, 36 Clear button 21 Connecting - your DF450 5

telephone 11

answering machine 11 Contrast button 25 Copying 16 Customer help line 3 Date and time setting 11 Delayed TX 16 Delaying a fax 16 Diagnostics 33 Dialling - fax numbers 15

- telephone numbers 18 Direct exchange connection 31 Display messages 40

Document jam 37 Document memory 38 Error correction mode (ECM) 32 Error light 38 External button 32 Fax monitor 25 Fine resolution 25 Half tones resolution 25 Header position 13 Help 36 Hold button 18 Ink cartridge fitting 34 Installation parameters 27 Journal report messages 43 Last number redial 15 Line cord - connecting 5 Line monitor 25 Loading a document 14 Loading paper 9 Mains power 6 Maintenance 34 Manual dialling 15 Manual reception 17 Memory - back-up 13

- document 38

- names and numbers 21 Monitor - speaker volume 25 Name and fax number setting 12

Page 53

Index

Normal dialling 15 One-touch dialling 15 One-touch number storing 21 Optical scanner 35 Paper 9 Paper jam 37 Paper size adjustment 28 Pause button 31 PBX - connecting to 31 Phone calls 18 Phone/fax RX 17 Polling 20 Power failure - memory back-up 13, 38

- report 26 Print cartridge installation 9 Print cartridge replacements 38 Print cartridge life 38 Print head fitting 34 Print outs 26 Private switchboard connection 31 Pulse dialling 31 Quickdial number storing 23 Quickdialling 15 Received document tray 6, 7, 8 Receiving a fax 16 Receiving with an

answering machine

Reception modes 17 Redial 15 Remote diagnostics 33 REN 47 Replacing - ink cartridge 34

- paper 9

- print head 34

Reports 26 Resolution 25 RX mode 17 Scanner - cleaning 35 Sending a fax 15 Sent document tray 7 Setting time and date 11 Settings - print-out 27 Speed 33 Silence lapse time 30 STD resolution 25 Storing names and numbers

- one touch

- Quickdial 23

- your name & number 12 Surplus setting 29 Switchboard - connecting to 31 Symbols 13, 22, 24 Technical specifications 46 TAD/fax RX 18 Telephone line cord 5 Time and date 11 Tone dialling 31 Transmission report messages 42 Transmitting - see sending 15 Technical information 46 Using your DF450 14 Volume setting - Beeper 30 Volume setting - Speaker 25 Warranty 38 TAD/Fax RX 18 Telephone line cord 5 Time and date 11 Tone dialling 31

Page 54

Index

Transmission report messages 42 Transmitting - see sending 15 Technical information 47 Technical specification 46 Using your DF450 14 Volume setting - beeper 30 Volume setting - speaker 25 Warranty 38

Page 55

Page 56

APPROVED for connection to

telecommunication systems specified

in the instructions for use subject to

the conditions set out in them

CE compliant to 89/336/EEC (EMC Directive) & 73/23/EEC (Low Voltage Directive)

Offices in Europe, North America, Japan and Asia Pacific.

The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract.

© British Telecommunications plc 1996. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. Printed in Thailand. Issue No.2 (10/96). Designed by The Art & Design Partnership Limited.