BT DECTfax Plus
Fax machine and digital telephone system
User guide
Open this page for an ‘At a glance’ guide to your
DECTfax Plus
This equipment is not designed for
making telephone calls when the
power fails.
Alternative arrangements should be
made for access to emergency services.
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OK button
Used to access handset functions and
settings. Confirms entries.
Intercom button
Used to communicate in various ways
between handsets, and between
handsets and the base station.
Talk button
Press to make and receive (internal &
external) calls
Recall button
For use with switchboards and select
services, and inserts a pause within a
stored telephone number.
Clr button
Enables you to exit the current function
and edit numbers.
▲ and ▼buttons
Used to access the memory, scroll
through the directory and change
phone settings.
Cover release button
Press to open the keypad cover.
Redial button
Stores multiple numbers up to a
maximum of 200 digits.
On/Off button
Switches the handset on and off
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At a glance
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Resolution button
Adjusts the resolution at which your DECTfax Plus
sends documents.
Erase button
Used to delete messages. Enables you to exit the
current function.
Tel Fax Tad button
Sets the machine to receive phone calls, phone calls
and faxes or phone calls, faxes and voice messages.
§©
buttons
Moves the cursor left and right and allows you to go
through the on-screen menus.
¶Ä
buttons
Scroll up and down through the on-screen menus.
OK Menu button
Accesses the on-screen function menus. Confirms an
entry option or change.
- button
Decreases the ringer volume and the loudspeaker
volume.
+ button
Increases the ringer volume and the loudspeaker volume.
Hands free button
Used to make calls through the loudspeaker without
using the handset.
Redial button
Automatic redial of the last number dialled.
Recall button
Inserts a pause within a telephone number when dialling
an external line through an internal switchboard.
Memory button
Used to store and dial numbers in the memory.
Transfer button
Used for intercom and call transfer functions.
Fax button
Prints out received faxes.
Play button
Plays your answering machine messages.
Copy button
Allows you to use the machine as a photocopier.
Stop button
Stops any operation in progress. Enables you to exit
the menu mode. Any changes which were not
confirmed will not be saved.
Start button
Sends faxes.
QWERTY keyboard
For entering names and text and for accessing
names.
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Hints and tips boxes
In this user guide, we’ve included helpful tips and
useful notes. These are shown in grey boxes.
At a glance 3
Introduction 7
Setting up 8
Using your fax machine 16
Using your handset 27
Using the answering machine 34
Using mailboxes 39
Using additional handsets 42
Additional features 46
Help 51
Technical information 54
Index 56
In this guide
7
Introduction
Thank you for choosing a BT product.
We expect that you will have many years of
excellent service from it.
Your BT DECTfax Plus machine is designed
for ease of use and built to the high standards
demanded by BT.
Please read these instructions carefully
before use and retain this user guide for
future reference.
For your records
Date of purchase
Place of purchase
Serial number
(on the underside of the machine)
Purchase price
For warranty purposes, proof of purchase is
required, so please keep your receipt.
Equipment
Check your BT DECTfax Plus is complete
when you unpack it. You should have:
• BT DECTfax Plus machine
• Print ribbon*
• Smartcard (ink ribbon gauge)
• Power adaptor
• Telephone cable
• Radio module
• DECT handset
• Handset charger
• Paper
* The print ribbon supplied with your BT DECTfax
Plus is only a ‘starter ribbon’ and has a print life of
about 50 pages. Standard ribbons have a print life
of up to 230 pages.
Customer Helpline
If you have any problems with your DECTfax, call
the BT Helpline on 0845 603 1066.
1 Pull the front cover towards you until it
clicks and holds itself open.
2 Press on the two green catches to release
the rear cover and tilt it backwards.
3 Without removing the clear securing band
and with the green end of the spool on the
left, place the ribbon roll into its housing
under the rear cover Push the right-hand
end of the spool against the spring and lower
the green end into place.
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Setting up Follow these steps to get your BT DECTfax
Plus ready to use
1 Installing the print ribbon and
smar tcard
The print ribbon and the smartcard work
together, and the fax will not work without the
smartcard. The print ribbon prints onto paper
and the smartcard monitors how much ribbon
has been used.
Warning
Use only print ribbons that match the supplier’s
specifications. Using other types may result in
damage to the main machine and invalidate the
manufacturer’s warranty.
Documents printed by your machine may be read
from the used print ribbon. If certain documents are
to be kept confidential, you may want to remove the
print ribbon whenever the machine is unattended.
Print ribbons
To obtain new print ribbons call 0800 590009.
7 Press out the smartcard from the card
holding it.
8 Insert the smartcard into the slot with the
gold square facing towards you, and replace
the green cover.
9 When you have installed the print ribbon
and the smartcard, close the front cover
firmly, making sure both green clips are
securely in place. If the smartcard is
incorrectly installed, or not in place, the
display shows MISSING GAUGE.
Setting up
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4 Remove the clear securing band by pulling
the coloured tab. For the starter ribbon that
comes with the new machine, remove the
foam packing piece.
5 Gently pull the smaller spool towards you
and place it in its housing - there are two
slots that hold it in place.
6 To install the smartcard, remove the green
cover by pressing on the arrow and sliding it
away from you.
The smartcard monitors how much print ribbon is
being used, and is always supplied with new print
ribbons. The fax machine will not work unless the
smartcard is installed.
Setting up
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3 Connecting the radio module
The radio module acts as a transmitter and
receiver for radio signals to and from the
handset(s). It goes at the back of the machine
on the right-hand side as you face it.
1 Place the spring loaded clip at the bottom of
the module into the slot that runs along the
back of the machine.
2 Clip the top part into place by pulling the
module up and towards the machine.
3 Connect the cable to the socket on the side
of the machine.
4 Connecting your DECTfax Plus
to the telephone line and mains
power
1 Plug the telephone line cord into the socket
on the side of the machine, and connect the
other end into the telephone wall socket.
2 Plug the power adaptor into the side of the
machine.
3 Plug the mains power cable into the power
adaptor, then plug the lead from the power
adaptor into a convenient mains socket.
When the mains power is switched on the
display shows CHECK DATE to prompt you to
set the correct date and time. ‘Setting the
date and time’ on page 13 shows you how to
do this.
IMPORTANT
Do not place the power adaptor next to the radio
module.
IMPORTANT
Before installing the radio module, make sure the
machine is not plugged into the mains.
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Setting up
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6 Charging the handset
The handset is powered by a rechargeable
NiCad battery. The charger uses a fast charge
system. For example, 10 minutes of charging
will give about 10 minutes of talk time. When
fully charged the battery should give up to 5
hours talk time and up to 50 hours standby.
When the handset is not in the charger, the
charging icon indicates the current level of
charge in the battery - 4 dots means the
handset is fully charged and 1 dot means the
charge is low.
a
b
eg 50% charge
5 Inserting the output paper
1 Open the sheet feeder flap by lifting it up at
the side.
2 Lift the paper support bar.
3 Insert up to 30 sheets of paper between
the paper guides and adjust the left paper guide
(a) to the width of the paper . Press the clip (b)
and allow the paper to fall down into position.
IMPORTANT
The new handset may not be charged. It takes up to
12 hours to charge completely.
IMPORTANT
Use A4 paper of 80gsm. The paper should be nontransparent and not torn or crumpled.
IMPORTANT
It is important to have the document support bar
raised during printing to prevent paper feeding back
into the machine.
* Keep the document
support bar raised
when printing
Setting up
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1
Plug the charger into the mains.
2 Place the handset into the charger. The
handset display shows the moving charging
icon.
3 When the battery is fully charged the
charging icons stop moving and begin to
flash.
7 Customising your DECTfax Plus
Your BT DECTfax Plus can be customised to
suit your personal requirements. You can
customise your Dect/fax /plus in two ways;
Step by step - by using the
OK/Menu, and
¶
and
Ä
buttons to scroll through the on-screen
menus.
Direct access - by pressing the
OK/Menu button
and then entering the number of the required
function.
Most instructions in this user guide are based
on the ‘direct access’ method, which is a more
effective way of operating your fax machine.
To print out a list of all the functions of the
DECTfax Plus, which allows you to see them at
a glance, along with the function codes to carry
them out, see ‘Printing out the functions list’ on
page 47.
There are a number of buttons which are used
to access the functions of your DECTfax Plus:
Button What it’s used for
Accesses the function menus
Confirms an entry or option
and selects the current menu
Exits the function menus. Any
changes which were not
confirmed will not be saved
Scrolls up through the menus
Scrolls down through the menus
Moves the cursor right or selects
a displayed menu item
Moves the cursor left and deletes,
and takes you back through menu
layers
Enables you to exit the current
function or go back through
the menus
Battery low warning
If, during a call, the battery charge is running low,
the handset beeps every 4 seconds.
Setting up
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Date and time
It is important that your DECTfax Plus is
always set to the correct date and time.
This information is shown on the fax received
by the addressee and is required for faxes
programmed to be sent at a later date.
Setting the date and time
1 Press OK/Menu then 2 then 1 then
OK/Menu.
The display shows the date and time
currently programmed.
2 Use the keypad to enter the date. For
example, for 7th May 1998, 9.15, press
07 05
98 09 15.
3 Press OK/Menu to confirm the entry.
Your DECTfax Plus can now be used to send
and receive faxes.
Entering your own telephone/fax number
Your telephone/fax number can be printed at
the top of each fax you send and displayed by
the machine you are calling.
To enter your own telephone/fax number
1 Press OK/Menu then 2 then 2. The display
shows 22 NUMBER. Press
OK/Menu.
2 Use the keypad to enter your own number,
up to a maximum of 20 digits.
To enter a space, use the
© button; to enter
a +, use the +button on the alphabetic keypad.
3 Press OK/Menu to confirm the entry.
Entering your name
You can add your name (such as the name of
your company) to be printed at the top of each
fax you send.
To enter your name
1 Press OK/Menu then 2 then 3. The display
shows 23 NAME. Press
OK/Menu.
2 Enter your name using the alphabetic
keypad to type in the letters. You can enter a
maximum of 20 characters.
NOTE
Once the date and time have been set, if you want to
make a change press OK/Menu then 2 then 1 then
OK/Menu to access the date and time setting
function.
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Use the §and © buttons to move left and right
through the display.
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Setting up
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To set the dial mode
1 Press OK/Menu then 2 then 5. The display
shows 25 DIALLING. Press
OK/Menu.
2 Press the
¶
and Äbuttons to scroll through
the options.
3 Press OK/Menu to confirm the entry.
Ring settings
To set the number of rings before the
machine answers automatically
1 Press OK/Menu then 2 then 6. The display
shows 26 NO OF RINGS. Press
OK/Menu.
2 Use the keypad to enter the number you
require (2-9).
3 Press OK/Menu to confirm the entry.
To set the ring melody
1 Press OK/Menu then 2 then 7. The display
shows 27 RING MELODY. Press
OK/Menu.
You will hear the current ringing tone.
3 Press OK/Menu to confirm the entry.
Network and dial settings
Your BT DECTfax Plus has been preset to
work on a direct exchange line, or PSTN.
There is no need to alter this setting unless you
will be using the machine on an internal
network, or PABX. If this is the case:
To change the network setting
1 Press OK/Menu then 2 then 4. The display
shows 24 NETWORK. Press
OK.
2 Press the
¶
and Äbuttons to scroll through
the options.
3 Press OK/Menu to confirm the entry.
Your DECTfax Plus has two dialling modes:
TONE and PULSE. It is preset to TONE. This is
the correct setting for all direct lines and most
switchboards. For some switchboards it may be
necessary to set the machine to
PULSE dialling.
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To delete a character use the §button.
To insert a space use the ©button.
Setting up
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2
Press the ¶and Äbuttons to scroll through
the options. You can also select WITHOUT
RING to have no ringer tone at all.
3 Use the + and - buttons to select the volume.
There are 4 levels.
4 Press OK/Menu to confirm your
choices.When WITHOUT RING is selected the
TEL icon will flash constantly in the display.
Setting the receive mode
You can set your DECTfax Plus to answer calls
automatically or manually. There are two auto
answer modes, to allow you to receive just
telephone calls and faxes or telephone calls,
faxes and voice messages.
To set the receive mode
• Press the Tel Fax Tad button to switch
between manual; phone and fax; and phone,
fax and answering machine.
Tel mode
When set to Tel mode, the display shows:
All calls must be answered manually. If the call
is a fax (you will hear beeps from the other fax
machine), wait a few seconds and the
basestation will automatically switch to fax
receive mode. If it does not, press # then
7 on
your handset to activate fax receive mode.
Tel/Fax mode
When set to Tel/Fax mode, the display shows:
Your DECTfax Plus will automatically
determine whether an incoming call is a phone
call or a fax call.
Tel/Fax/Tad mode
When set to Tel/Fax/Tad mode, the display shows:
If a call is unanswered, the call will be taken
first by the answering machine. If the call is a
fax it will be received automatically.
Your DECTfax Plus machine is now fully set
up for use. To make any changes to your
settings, simply repeat the procedures.
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Using your fax machine
Sending a fax
To send a fax
1 Open the sheet feeder flap (if not already
open) and raise the document support bar.
2 Place the document(s) face down into the
document feeder and adjust the left-hand
guide (a) to the width of the paper if
necessary. The display will show READY
when the documents are correctly placed.
3 Dial the fax number you require. You can
dial manually or use the DECTfax Plus
directory, see page 21.
WARNING
Do not put paper into the machine if:
- it has paper clips, staples or any metal
attachment
- it is wet with ink, paste or correcting fluid
- it is too thick or too thin and flimsy
- it has sellotape or other paper stuck on it
You can delete digits using the § button.
a
The document feeder will take a maximum of 5
sheets. If you are sending more than one sheet, the
feeder will automatically take from the bottom of the
pile.