BT DECTfax Plus User Manual

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BT DECTfax Plus

Fax machine and digital telephone system

User guide

Open this page for an ‘At a glance’ guide to your DECTfax Plus

This equipment is not designed for

making telephone calls when the

power fails.

Alternative arrangements should be

made for access to emergency services.

OK button

Used to access handset functions and settings. Confirms entries.

Intercom button

Used to communicate in various ways between handsets, and between handsets and the base station.

Talk button

Press to make and receive (internal & external) calls

Recall button

For use with switchboards and select services, and inserts a pause within a stored telephone number.

Clr button

Enables you to exit the current function

and edit numbers.

▲ and ▼buttons

Used to access the memory, scroll

through the directory and change

phone settings.

Cover release button

Press to open the keypad cover.

Redial button

Stores multiple numbers up to a

maximum of 200 digits.

On/Off button

Switches the handset on and off

At a glance

564

897 0

✱

Resolution button

Adjusts the resolution at which your DECTfax Plus sends documents.

Erase button

Used to delete messages. Enables you to exit the current function.

Tel Fax Tad button

Sets the machine to receive phone calls, phone calls and faxes or phone calls, faxes and voice messages.

§©

buttons

Moves the cursor left and right and allows you to go through the on-screen menus.

¶Ä

buttons

Scroll up and down through the on-screen menus.

OK Menu button

Accesses the on-screen function menus. Confirms an entry option or change.

- button

Decreases the ringer volume and the loudspeaker volume.

+ button

Increases the ringer volume and the loudspeaker volume.

Hands free button

Used to make calls through the loudspeaker without using the handset.

Redial button

Automatic redial of the last number dialled.

Recall button

Inserts a pause within a telephone number when dialling an external line through an internal switchboard.

Memory button

Used to store and dial numbers in the memory.

Transfer button

Used for intercom and call transfer functions.

Fax button

Prints out received faxes.

Play button

Plays your answering machine messages.

Copy button

Allows you to use the machine as a photocopier.

Stop button

Stops any operation in progress. Enables you to exit the menu mode. Any changes which were not confirmed will not be saved.

Start button

Sends faxes.

QWERTY keyboard

For entering names and text and for accessing names.

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564 897

Hints and tips boxes

In this user guide, we’ve included helpful tips and useful notes. These are shown in grey boxes.

At a glance 3

Introduction 7

Setting up 8

Using your fax machine 16

Using your handset 27

Using the answering machine 34

Using mailboxes 39

Using additional handsets 42

Additional features 46

Help 51

Technical information 54

Index 56

In this guide

Introduction

Thank you for choosing a BT product. We expect that you will have many years of excellent service from it.

Your BT DECTfax Plus machine is designed for ease of use and built to the high standards demanded by BT.

Please read these instructions carefully before use and retain this user guide for future reference.

For your records

Date of purchase

Place of purchase

Serial number

(on the underside of the machine)

Purchase price

For warranty purposes, proof of purchase is required, so please keep your receipt.

Equipment

Check your BT DECTfax Plus is complete when you unpack it. You should have:

• BT DECTfax Plus machine

• Print ribbon*

• Smartcard (ink ribbon gauge)

• Power adaptor

• Telephone cable

• Radio module

• DECT handset

• Handset charger

• Paper

* The print ribbon supplied with your BT DECTfax

Plus is only a ‘starter ribbon’ and has a print life of about 50 pages. Standard ribbons have a print life of up to 230 pages.

Customer Helpline

If you have any problems with your DECTfax, call the BT Helpline on 0845 603 1066.

1 Pull the front cover towards you until it

clicks and holds itself open.

2 Press on the two green catches to release

the rear cover and tilt it backwards.

3 Without removing the clear securing band

and with the green end of the spool on the left, place the ribbon roll into its housing under the rear cover Push the right-hand end of the spool against the spring and lower the green end into place.

Setting up Follow these steps to get your BT DECTfax

Plus ready to use

1 Installing the print ribbon and smar tcard

The print ribbon and the smartcard work together, and the fax will not work without the smartcard. The print ribbon prints onto paper and the smartcard monitors how much ribbon has been used.

Warning

Use only print ribbons that match the supplier’s specifications. Using other types may result in damage to the main machine and invalidate the manufacturer’s warranty.

Documents printed by your machine may be read from the used print ribbon. If certain documents are to be kept confidential, you may want to remove the print ribbon whenever the machine is unattended.

Print ribbons

To obtain new print ribbons call 0800 590009.

7 Press out the smartcard from the card

holding it.

8 Insert the smartcard into the slot with the

gold square facing towards you, and replace the green cover.

9 When you have installed the print ribbon

and the smartcard, close the front cover firmly, making sure both green clips are securely in place. If the smartcard is incorrectly installed, or not in place, the display shows MISSING GAUGE.

Setting up

4 Remove the clear securing band by pulling

the coloured tab. For the starter ribbon that comes with the new machine, remove the foam packing piece.

5 Gently pull the smaller spool towards you

and place it in its housing - there are two slots that hold it in place.

6 To install the smartcard, remove the green

cover by pressing on the arrow and sliding it away from you.

The smartcard monitors how much print ribbon is being used, and is always supplied with new print ribbons. The fax machine will not work unless the smartcard is installed.

Setting up

3 Connecting the radio module

The radio module acts as a transmitter and receiver for radio signals to and from the handset(s). It goes at the back of the machine on the right-hand side as you face it.

1 Place the spring loaded clip at the bottom of

the module into the slot that runs along the back of the machine.

2 Clip the top part into place by pulling the

module up and towards the machine.

3 Connect the cable to the socket on the side

of the machine.

4 Connecting your DECTfax Plus to the telephone line and mains power

1 Plug the telephone line cord into the socket

on the side of the machine, and connect the other end into the telephone wall socket.

2 Plug the power adaptor into the side of the

machine.

3 Plug the mains power cable into the power

adaptor, then plug the lead from the power adaptor into a convenient mains socket. When the mains power is switched on the display shows CHECK DATE to prompt you to set the correct date and time. ‘Setting the date and time’ on page 13 shows you how to do this.

IMPORTANT

Do not place the power adaptor next to the radio module.

IMPORTANT

Before installing the radio module, make sure the machine is not plugged into the mains.

Setting up

6 Charging the handset

The handset is powered by a rechargeable NiCad battery. The charger uses a fast charge system. For example, 10 minutes of charging will give about 10 minutes of talk time. When fully charged the battery should give up to 5 hours talk time and up to 50 hours standby.

When the handset is not in the charger, the charging icon indicates the current level of charge in the battery - 4 dots means the handset is fully charged and 1 dot means the charge is low.

eg 50% charge

5 Inserting the output paper

1 Open the sheet feeder flap by lifting it up at

the side.

2 Lift the paper support bar.

3 Insert up to 30 sheets of paper between

the paper guides and adjust the left paper guide (a) to the width of the paper . Press the clip (b) and allow the paper to fall down into position.

IMPORTANT

The new handset may not be charged. It takes up to 12 hours to charge completely.

IMPORTANT

Use A4 paper of 80gsm. The paper should be nontransparent and not torn or crumpled.

IMPORTANT

It is important to have the document support bar raised during printing to prevent paper feeding back into the machine.

* Keep the document

support bar raised when printing

Setting up

Plug the charger into the mains.

2 Place the handset into the charger. The

handset display shows the moving charging icon.

3 When the battery is fully charged the

charging icons stop moving and begin to flash.

7 Customising your DECTfax Plus

Your BT DECTfax Plus can be customised to suit your personal requirements. You can customise your Dect/fax /plus in two ways;

Step by step - by using the

OK/Menu, and

and

buttons to scroll through the on-screen

menus. Direct access - by pressing the

OK/Menu button

and then entering the number of the required function.

Most instructions in this user guide are based on the ‘direct access’ method, which is a more effective way of operating your fax machine.

To print out a list of all the functions of the DECTfax Plus, which allows you to see them at a glance, along with the function codes to carry them out, see ‘Printing out the functions list’ on page 47.

There are a number of buttons which are used to access the functions of your DECTfax Plus:

Button What it’s used for

Accesses the function menus Confirms an entry or option and selects the current menu

Exits the function menus. Any changes which were not confirmed will not be saved

Scrolls up through the menus

Scrolls down through the menus

Moves the cursor right or selects a displayed menu item

Moves the cursor left and deletes, and takes you back through menu layers

Enables you to exit the current function or go back through the menus

Battery low warning

If, during a call, the battery charge is running low, the handset beeps every 4 seconds.

Setting up

Date and time

It is important that your DECTfax Plus is always set to the correct date and time. This information is shown on the fax received by the addressee and is required for faxes programmed to be sent at a later date.

Setting the date and time 1 Press OK/Menu then 2 then 1 then

OK/Menu.

The display shows the date and time currently programmed.

2 Use the keypad to enter the date. For

example, for 7th May 1998, 9.15, press

07 05

98 09 15.

3 Press OK/Menu to confirm the entry.

Your DECTfax Plus can now be used to send and receive faxes.

Entering your own telephone/fax number

Your telephone/fax number can be printed at the top of each fax you send and displayed by the machine you are calling.

To enter your own telephone/fax number 1 Press OK/Menu then 2 then 2. The display

shows 22 NUMBER. Press

OK/Menu.

2 Use the keypad to enter your own number,

up to a maximum of 20 digits. To enter a space, use the

a +, use the +button on the alphabetic keypad.

3 Press OK/Menu to confirm the entry.

Entering your name

You can add your name (such as the name of your company) to be printed at the top of each fax you send.

To enter your name 1 Press OK/Menu then 2 then 3. The display

shows 23 NAME. Press

OK/Menu.

2 Enter your name using the alphabetic

keypad to type in the letters. You can enter a maximum of 20 characters.

NOTE

Once the date and time have been set, if you want to make a change press OK/Menu then 2 then 1 then

OK/Menu to access the date and time setting

function.

Use the §and © buttons to move left and right through the display.

Setting up

To set the dial mode 1 Press OK/Menu then 2 then 5. The display

shows 25 DIALLING. Press

OK/Menu.

2 Press the

and Äbuttons to scroll through

the options.

3 Press OK/Menu to confirm the entry.

Ring settings

To set the number of rings before the machine answers automatically 1 Press OK/Menu then 2 then 6. The display

shows 26 NO OF RINGS. Press

OK/Menu.

2 Use the keypad to enter the number you

require (2-9).

3 Press OK/Menu to confirm the entry.

To set the ring melody 1 Press OK/Menu then 2 then 7. The display

shows 27 RING MELODY. Press

OK/Menu.

You will hear the current ringing tone.

3 Press OK/Menu to confirm the entry.

Network and dial settings

Your BT DECTfax Plus has been preset to work on a direct exchange line, or PSTN. There is no need to alter this setting unless you will be using the machine on an internal network, or PABX. If this is the case:

To change the network setting 1 Press OK/Menu then 2 then 4. The display

shows 24 NETWORK. Press

OK.

2 Press the

and Äbuttons to scroll through

the options.

3 Press OK/Menu to confirm the entry.

Your DECTfax Plus has two dialling modes:

TONE and PULSE. It is preset to TONE. This is

the correct setting for all direct lines and most switchboards. For some switchboards it may be necessary to set the machine to

PULSE dialling.

To delete a character use the §button. To insert a space use the ©button.

Setting up

Press the ¶and Äbuttons to scroll through the options. You can also select WITHOUT RING to have no ringer tone at all.

3 Use the + and - buttons to select the volume.

There are 4 levels.

4 Press OK/Menu to confirm your

choices.When WITHOUT RING is selected the

TEL icon will flash constantly in the display.

Setting the receive mode

You can set your DECTfax Plus to answer calls automatically or manually. There are two auto answer modes, to allow you to receive just telephone calls and faxes or telephone calls, faxes and voice messages.

To set the receive mode

• Press the Tel Fax Tad button to switch

between manual; phone and fax; and phone, fax and answering machine.

Tel mode

When set to Tel mode, the display shows:

All calls must be answered manually. If the call is a fax (you will hear beeps from the other fax machine), wait a few seconds and the basestation will automatically switch to fax receive mode. If it does not, press # then

7 on

your handset to activate fax receive mode.

Tel/Fax mode

When set to Tel/Fax mode, the display shows:

Your DECTfax Plus will automatically determine whether an incoming call is a phone call or a fax call.

Tel/Fax/Tad mode

When set to Tel/Fax/Tad mode, the display shows:

If a call is unanswered, the call will be taken first by the answering machine. If the call is a fax it will be received automatically.

Your DECTfax Plus machine is now fully set up for use. To make any changes to your settings, simply repeat the procedures.

Using your fax machine

Sending a fax

To send a fax 1 Open the sheet feeder flap (if not already

open) and raise the document support bar.

2 Place the document(s) face down into the

document feeder and adjust the left-hand guide (a) to the width of the paper if necessary. The display will show READY when the documents are correctly placed.

3 Dial the fax number you require. You can

dial manually or use the DECTfax Plus directory, see page 21.

WARNING

Do not put paper into the machine if:

- it has paper clips, staples or any metal attachment

- it is wet with ink, paste or correcting fluid

- it is too thick or too thin and flimsy

- it has sellotape or other paper stuck on it

You can delete digits using the § button.

The document feeder will take a maximum of 5 sheets. If you are sending more than one sheet, the feeder will automatically take from the bottom of the pile.

Resolution

You can adjust the resolution at which your DECTfax Plus sends documents. There are three settings:

Resolution Use with

Normal Documents which do not (Default) contain fine detail eg

a page of text

Fine Documents which include

small characters or drawings

Photo Documents which include

pictures. Colours will be shown in shades of grey.

To adjust the resolution 1 Place the document in the document feeder. 2 Press Fine Photo. An arrow will appear in

the display positioned above the word

FINE.

3 Press Fine Photo again to toggle between

the settings

FINE, PHOTO and NORMAL

Using your fax machine

Press Start. The display shows MEM PG 1, then CALLED NUMBER and begins to send the document.

If the number dialled is engaged, your DECTfax Plus will automatically redial the number, after a few minutes. You can redial the number yourself by pressing the

Start button.

With call monitoring

1 Place the document to be sent in the sheet

feeder.

2 Press the Hands Free button. The display

shows HANDS FREE. You will hear the dialling tone.

3 Dial the number you require. 4 Press Start to start sending the fax..

If there is an answering machine at the other end, press Start towards the end of the outgoing message.

Delayed send and broadcasting

This allows you to send a fax automatically at a preset time, within the next 24 hours. It also allows you to send a fax to up to 6 different numbers.

To use delayed send and broadcasting 1 Place the document in the document feeder. 2 Enter the number that you want to send to. 3 If you want to send to more than one number

press the

CALLED PARTY 2. You can enter up to six numbers using the

next entry.

4 When you have finished entering the

numbers press the

OK/Menu button. The

display shows SEND AT and the current time, with the first digit flashing so that you can enter the time at which the fax is to be sent.

5 Enter the time, using the 24 hour clock at

which you want the fax to be sent then press

Using your fax machine

OK/Menu

. To send the fax immediately, just

press

OK/Menu without entering a time.

6 If you have entered only one fax number the

display shows three options (use the

button to see the third): MEMORY, PAPER FEEDER and TYPE MESSAGE. If you have

entered more than one fax number the display shows two options: MEMORY and TYPE MESSAGE. If you choose MEMORY the fax that you are sending will be scanned and sent from memory.

7 If you choose PAPER FEEDER the fax will be

held in the paper feeder until the DECTfax Plus is ready to transmit it.

8 If you choose TYPE MESSAGE you can type in

the text of your fax, up to 80 characters, using the alpha keypad and dialling keypad for numbers.

9 The display gives you two further options

when you have chosen MEMORY or TYPE MESSAGE:

WITH HEADER PG

The document is sent with a fax header sheet. If selected, you are prompted to type in text. (Only available if the document is to be sent from the memory)

WITHOUT PAGE The document is sent

without a header sheet

If the number you want to call is stored in the directory press the first letter of the name on the alpha keypad. The first name starting with this letter will be displayed. If this is not the one you want, use the Äbutton to scroll to the required name.

Using your fax machine

Press the ¶and Äbuttons to scroll through the options and press

OK/Menu to select the

option you require.

Call back

Call back allows you to interrupt a fax to speak to the person at the other end.

To use call back 1 While the document is being sent or

received is complete, press

Hands Free.

The display will alternate between

TRANSMISSION, if a document is being sent, or RECEPTION, if a document is being received

and

PHONE.

2 When the page that is being sent has gone

through, the other person’s telephone will ring and if they pick up, your handset will then ring.

3 Answer the handset as normal and speak.

Receiving a fax

You can set your DECTfax Plus to print faxes as they are received or incoming faxes can be stored in the memory, up to 20 Slerexe* pages, and printed out at a later date. The default setting is for memory receive to be switched on.

To switch off memory receive

When memory receive is off, you must ensure paper is in the sheet feeder.

1 Press OK/Menu then 3 then 6. The display

shows 36 RX IN MEM.

2 Press OK/Menu. The display shows two

options:

YES Incoming faxes are stored in the

memory, even if there is paper in the sheet feeder. This is the default setting.

NO Incoming faxes are printed as

they are received. If there is no paper in the sheet feeder, the faxes are stored in the memory.

3 Use the

and Äbuttons to select NO. Press

OK/Menu to confirm the change.

If you want to cancel a delayed send simply remove the document from the feeder. Or if the document is to be sent from the memory see

‘

To cancel a timed

job

’

on page 25.

To send the faxes immediately simply press Start after entering the last number.

* Slerexe is the name for the standard fax page.

To print out received faxes

When you have faxes stored in the memory the

Fax button light will flash. You can print in

normal mode or economy mode.

Norm al

• Make sure you have paper in the sheet

feeder. Press the

Fax button. The stored

faxes will print out.

Economy

This allows you to print out messages reduced by 50% vertically so that two pages fit onto one A4 printout.

1 Press OK/Menu then 5 then 7. The display

shows FAXES INMEM.

2 Press OK/Menu. Select ECONOMY. You can

toggle between ECONOMY and NORMAL using the

and Äbuttons.

Using your fax machine

Press OK/Menu to confirm the setting and the stored faxes are printed in reduced size.

If you have created any mailboxes, before printing you will be asked to enter a mialbox number.

4 Enter the mailbox number you want to print

from, or enter 0 to print from the main memory.

5 Press OK/Menu to confirm the setting and

the stored faxes are printed in reduced size.

Fax memory full

When there are too many faxes in the memory the machine can no longer store any additional faxes. The display will show MEMORY FULL.

To clear space in the memory

• Press the Fax button. The stored faxes will

be printed and subsequently deleted from the memory.

If you answer a call on a telephone that is on the same line as the DECTfax Plus, and the call is a fax, you activate the DECTfax Plus by pressing # then 7 on the telephone keypad then hanging up the telephone when you hear the tones from the DECTfax Plus.

To insert a pause

With some switchboards, after dialling the access code you may have to wait for a moment while the switchboard picks up an outside line.

If so, press the

Recall button to insert a pause

before keying in the telephone number. A pause is shown in the display as a /.

To dial a number stored in the memory

This can be to send a fax or to make a hands free phone call.

1 Enter the first few letters of the recipient’s

name using the alphabetical keypad. For example, if you want to call YOUNG enter

Y. The first name beginning with Y appears.

If it is not YOUNG,for example YATES use the

button to scroll through the entries or enter O to display the first name beginning YO.

3 To send a fax, press Start and the fax will

automatically be sent to the required number.

4 To make a hands free call, press the

Hands Free button.

Using the directory to store and dial numbers

Your DECTfax Plus can store up to 50 names and numbers in its directory. You can then quickly dial a number from the directory after entering its memory number or letter.

To store a number in the memory 1 Press OK/Menu then 1 then 1. The display

shows 11 ADD NAME.

2 Press OK/Menu. The displays shows NAME.

Enter the recipient’s name using the alphabetic keypad.

3 Press OK/Menu. The displays shows TEL.

Enter the recipient’s number using the numerical keypad.

4 Press OK/Menu to confirm your entry. The

display shows 11 ADD NAME.

5 Press OK/Menu to add another entry, or press

Stop to return to standby.

Using your fax machine

1 1

delete, then press OK/Menu to delete it, then

OK/Menu again to confirm the deletion.

Send reports

You can set your DECTfax Plus to print out a report of your fax transmissions. There are three settings:

Report setting What is printed

ALWAYS a report is printed after

every fax

OFF no report will be printed

(this is the default detting).

ERROR ONLY a report will only be printed

to record a failed transmission

To change the send report setting 1 Press OK/Menu then 3 then 4. The display

shows 34 SEND REPORT

2 Press OK/Menu. The display shows the

current setting - the default setting is off.

Using your fax machine

To print out a list of names and numbers stored in the directory

• Press OK/Menu then 1 then 2 then Start.

To edit entries in the directory

1 To edit an entry press OK/Menu then 1,

then

3. The display shows 13 MODIFY.

2 Press OK/Menu. The display shows MODIFY

and the last name in the directory. Use the

and Äbuttons to scroll through the entries until you reach the name you want to alter, then use the

button to delete letters.

3 Press OK/Menu. The display shows the

number that was entered with that name, which you can also modify.

4 To delete an entry press OK/Menu then 1,

then

4. The display shows 14 CANCEL.

5 Press OK/Menu. The display shows CANCEL

and the last name in the directory. Use the

and Äbuttons to scroll through the

entries until you reach the entry you want to

4 Press OK/Menu.

The display shows two options:

SINGLE POLLING

The document is deleted after it has been polled

MULTI POLLING The document can be

polled indefinitely until deleted from the memory (see ‘To cancel a timed job’ on page 25).

5 Use the

and Äbuttons to scroll through

the options and press

OK to select the option.

6 Use the

and Äbuttons to scroll through the options: PAPERFEEDER (only with Single Polling), MEMORY or TYPE MESSAGE.

7 Press OK to select the option displayed. If

you choose PAPERFEEDER the display returns to standby and alternates with DOC TOBE POLLED. When the machine that is going to poll your document calls up, the document will automatically be sent.

If you choose MEMORY the display will show SINGLE POLLING. Press the

Using your fax machine

3 Use the

and Äbuttons to scroll through

the options. Press

OK/Menu to confirm your

choice.

Activity Reports

The DECTfax Plus will record details of the last 30 fax transactions.

To manually request fax details

• Press OK/Menu then 5 then 2 then OK/Menu.

Polling

Polling is an operation in which another fax machine retrieves a fax from your machine, or your machine retrieves a fax from another machine.

To set up faxes to be polled by another machine 1 Make sure the fax icon is displayed (see

‘Setting the receive mode’ on page xx).

2 Place a document into the sheet feeder. 3 Press OK/Menu then 3 then 3. The display

shows 33 SEND POLLING

To print out a report of the last activity, press

OK/Menu then 5 then 6 then Start.

display the available options: SINGLE POLLING and MULTI POLLING. Choose SINGLE POLLING to delete the document from

memory after it has been polled; choose MULTI POLLING for the document to be held in the memory and polled by several fax machines.

If you choose TYPE MESSAGE you can type in the text of your fax, up to 80 characters, using the alpha keypad and dialling keypad for numbers.

7 The display shows NB PAGES. Enter the

number of pages to be transmitted.

8 Press Start. The display shows DOC TO BE

POLLED.

To poll faxes from another machine 1 Press OK/Menu then 3 then 2. The display

shows 32 RCVE POLLING

2 Press OK. The display shows CALLED PARTY.

3 Enter the fax number of the machine you

want to poll the document from. If you want to poll from more than one number press the

shows CALLED PARTY 2. You can enter up to

Using your fax machine

six numbers using the © button to go to the next entry.

4 For immediate polling press Start.

Your DECTfax Plus calls the other machine.

5 To set your machine to poll at a specified

time, press

OK/Menu, enter the polling time

and press

OK/Menu to confirm the entry.

Timed jobs

You can set your DECTfax Plus to manage timed jobs like delayed send, broadcasting and polling. Your DECTfax Plus can print out a list of timed jobs, cancel a job, carry out a timed job immediately, modify a job or print out a document waiting to be sent.

To print out a list of timed jobs 1 Press OK/Menu then 6 then 5. The display

shows 65 PRINT LIST.

The display will show the time and fax number of the next job to be sent.

To start a timed job immediately 1 Press OK/Menu then 6 then 1. The display

shows 61 START JOB.

2 Press OK/Menu to bring up the list of timed

jobs.

3 Use the

and Äbuttons to scroll through the jobs.

4 Press Start to perform the selected job.

To modify a timed job 1 Press OK/Menu then 6 then 2. The display

shows 62 MODIFY.

2 Press OK/Menu to bring up the list of timed

jobs.

3 Use the

and Äbuttons to scroll through the jobs. Press

OK/Menu to select the job to

be modified.

2 Press OK/Menu. A list showing the

characteristics of each job will print out.

To cancel a timed job 1 Press OK/Menu then 6 then 3. The display

shows 63 CANCEL JOB.

2 Press OK/Menu.

The different types of timed jobs displayed are:

TX Delayed send job DOC Document to be polled by

another machine

POL Timed polling job

3 Use the

and Äbuttons to scroll through

the jobs. Press

OK/Menu to select the job to

be cancelled.

4 Press OK/Menu to confirm your choice.

Using your fax machine

Make the changes as necessary and press the

OK/Menu button to confirm the changes.

To print out a timed job

1 Place paper in the printer sheet feeder. 2 Press OK/Menu then 6 then 4. The display

shows 64 PRINT DOC.

3 Press OK to bring up the list of timed jobs.

4 Use the

and Äbuttons to scroll through the

jobs and press

Start to print the selected job.

It can be helpful to print out a document in order to check it.

Using your handset

Switching the handset on and off

Your handset must be switched on before you can use it to make or receive calls.

To switch the handset on 1 Open the cover by pressing the catch on the

left-hand side of the handset.

2 Press and release the On/Off button. The

display shows the handset number. You can now make and receive calls.

To switch the handset off

• Press and hold the On/Off button until the

screen goes blank. The handset is now switched off. When switched off, the handset cannot receive calls.

Making and receiving calls

When making a call, your handset must be in radio contact with the base station; the display will show the handset’s registration number, for example - 1 -.

To make a call 1 If the handset is not switched on, press the

On/Off button.

2 Press the Talk button. The display shows the

Talk icon. The base unit display shows

HANDSET ON LINE.

3 Listen for a dialling tone and then dial the

number you require.

IMPORTANT

In order to use your DECTfax Plus handset the radio module must be connected to the base unit and the base unit must be connected to both the telephone line and power socket (see steps 4 & 5 of ‘Setting up’ on pages 10 & 11).

IMPORTANT

The new handset may not be charged. It takes up to 12 hours to charge completely.

Using your handset

To end the call, press the Talk button.

You can dial the number before pressing the

Talk button:

1 Dial the number you want to call.

Use the

Clr button to delete numbers to

make sure you don’t dial a wrong number.

2 Press the Talk button. The number entered

is dialled after a few seconds.

To receive a call 1 When your handset rings press the Talk

button.

2 Press the Talk button to hang up after the

call is over.

Answering mode

When the handset is on the charger you can set it to answer and finish calls in two ways. In mode 0 you must always press the

TALK

button to receive and finish the call; in mode 1 you simply lift the handset to receive the call and replace it to finish the call.

To choose the mode 1 Press OK. The display shows F (function).

Then press

8. The display shows F8 and the

current mode setting (0 or 1).

2 Use the ▲ or the ▼ button to change the

mode.

3 Press OK to confirm your choice. The

handset beeps.

Earpiece volume

To adjust the volume in the earpiece

1 During a phone conversation, press ▲ to

increase the volume and

▼ to decrease it.

If you hear beeping from the handset while you are using it, it means that the battery is running low and needs charging.

If you hear fax tones when you answer the handset pressing # then 7 will automatically transfer the signal to the fax machine.

Using your handset

Secrecy

While making a call you can stop the other person hearing you talk to someone in the same room as you.

1 During a call, press Clr on the handset.

You can now talk without the other caller hearing you.

2 Press CLR again to switch secrecy off.

Last number redial

The handset will store your recently dialled numbers (up to 200 digits in total).

1 Press the Redial button. The display will

show the last number dialled.

2 Use the ▲ or the ▼ button to scroll through

the numbers stored.

3 When you see the number you want to call,

press the

Talk button and the number will

dial automatically.

Ring melody and volume

You can choose from five ring melodies.

To change the ring melody 1 Press OK then 3. The display will show a

number from 1 to 5 and at the same time play that melody.

2 Use the ▲ or the ▼ button to move from

melody to melody.

3 Press OK to confirm your choice.

To adjust the ring volume

Your DECTfax Plus handset has two ring volume settings - loud and soft.

1 Press OK then 2.

2 Use the ▲ and the ▼ buttons to choose a

loud or a soft ring.

3 Press OK to confirm your choice.

Alternatively you can use the ▲ or ▼ button to scroll through the two-digit numbers.

3 Enter the telephone number you want to

store using the keypad. Press the

Clr button

to delete incorrectly entered digits.

4 Then press OK to confirm the entry. The

handset beeps and displays the stored number. The handset returns to standby after about 20 or 30 seconds, or you can use the

Clr button to return to standby

immediately.

To change a stored number 1 Press the ▲ or the ▼ button.

2 Enter the two-digit memory number or

scroll through the stored numbers until you reach the phone number you require.

If you are on a PABX exchange (switchboard) you may need to have a pause in the stored number. Use the R button for this. The pause is shown on the display as .

Using your handset

To switch off the ring tone 1 Press OK then 1.

2 By pressing the ▲ or the ▼ button you can

switch the ring tone off or on. When it is off the display shows the

RINGER OFF icon.

3 Press OK to confirm your choice.

Using the handset directory

Each handset has a directory that can store up to 20 numbers. Each number will have a twodigit reference number, from 00 to 19.

To store a number 1 Press the ▲ or the ▼ button. The display

shows MEM.

2 Enter the two-digit number under which you

want to store the phone number, for example

00, then press OK.

Using your handset

Press OK when you have the number displayed then use

Clr to delete the number.

4 Enter the new phone number. 5 Press OK again to confirm the change.

To dial a number from the directory

There are two ways to do this: you can display either the two-digit reference number, or the telephone number itself.

To display the telephone number

1 Press the ▲ or the ▼ button to access the

memory.

2 Use the ▲ and ▼ buttons to scroll through

the telephone numbers until you see the one you want.

3 Press the Talk button and the number will

dial automatically.

To display the reference number

1 Press the ▲ or the ▼ button.

2 Enter the reference number you require, for

example

07.

3 Press the Talk button and the number will

dial automatically.

To dial a number from the base station directory 1 Press the i button on the handset.

2 Use the ▲ and ▼ buttons to scroll through

the telephone numbers until you see the one you want. (Names will not be displayed at the handset).

3 Press the Talk button and the number will

dial automatically.

You can dial from the memory directly by entering the two-digit reference number followed by #. For example 07 then # will immediately dial that telephone number.

The display shows up to 12 digits. If the number has more than 12 digits, use the ✱ and # buttons to scroll backwards and forwards through the number.

Using your handset

Keypad tones

The handset is preset to have no keypad tones. You can set it to loud or soft tones.

1 Press OK then 5.

2 Use the ▲ button to increase the volume.

The display will show 2 dashes or one or two blocks.

3 Use the ▼ button to decrease the volume or

switch the tones off.

4 Press OK to confirm your choice.

Call timer

After you have finished a call you can check the length of the call.

To check the duration of a call 1 When you have finished a call, press the Clr

button. The display shows the length of the call in hours, minutes and seconds. The display will return to normal after a few seconds.

2 To clear the call duration, press the Clr

button again while the call duration is being shown. The display will return to 00 00 00.

Answer mode

Your DECTfax Plus also operates as an answering machine. The answering machine has two basic modes:

Answer and The answering machine record plays your outgoing

message and then callers can leave a message

Answer only The answering machine

plays your outgoing message then switches to fax receive mode. Callers can send a fax but not leave a voice message.

Your DECTfax Plus is preset to Answer and record mode.

To change the answer mode 1 Press OK/Menu then 4 then 5. The display

shows 45 ANS MODE.

2 Press OK/Menu. The display shows

451 RECORD UNIT and 452 ANSWER ONLY.

3 Use the ▲ and ▼ buttons to change between

the options. To set Answer and record select 451 RECORD UNIT. To set Answer only select 452 ANSWER ONLY.

4 Press OK/Menu to select the option..

To switch the answering machine on and off

• Press the Tel Fax Tad button until the

display shows the answering machine icon. The answering machine is now switched on.

• To switch the answering machine off press

the

Tel Fax Tad button until the answering

machine icon is not visible in the display. The answering machine is now switched off.

Using the answering machine

Recording your outgoing message

Before you can use the answering machine you need to record an outgoing message.

To record an outgoing message for Answer and record mode

This message can be up to 20 seconds long.

1 At the base station - Press OK/Menu then 4

then 1. The display shows 41 RECORD OGM.

2 Press OK/Menu. The display shows

411 OGM.

3 Press OK/Menu. The display shows

PLEASE OFF HOOK OGM.

4 At the handset - Press the Talk button and

start speaking to record your outgoing message. The display on the base station shows RECORD and the recording time left in seconds.

5 Press the Talk button on the handset to stop

recording. The base station replays the recorded message before returning to standby.

To record an outgoing message for Answer only mode

This message can be up to 90 seconds long.

1 At the base station - Press OK/Menu then 4

then 1. The display shows 41 RECORD OGM.

2 Press OK/Menu. The display shows

411 OGM and 412 SIMPLE OGM.

3 Press the ▼ button to select 412 SIMPLE OGM.

4 Press OK/Menu to confirm the selection.

The display shows PLEASE OFF HOOK OGM.

5 At the handset - Press the Talk button and

start speaking to record your outgoing message. The display on the base station shows RECORD and the recording time left in seconds.

6 Press the Talk button on the handset to stop

recording. The base station replays the recorded message before returning to standby.

4 1

If you have any mailboxes set up, the base station will ask you for a mailbox number. To play messages in the main memory, press 0.

Using the answering machine

Listening to your messages

If you have received any messages the PLAY light will light up and the display will show the total number of messages received. If you have received new messages the

PLAY light will

flash. You can listen to your messages either at the base station or through your handset.

At the base station

To listen to your messages

• Press the PLAY button. Your messages are

played back to you.

During playback the display will show the message number and the date and time that it was received. New messages are played first.

To skip back and forward through your messages

During playback you can use the §and

buttons to move backwards and forwards through your messages.

• Press

once to skip to the next message.

• Press

twice or more to skip forward

through your messages.

• Press

once to go back to the start of the

current message.

• Press

twice or more to skip backwards

through your messages.

To delete single messages

• Press the Erase button while the message

is playing.

To delete all messages 1 Press the Erase button.

2 Press the PLAY button. All the stored

messages will be deleted.

At the handset

To listen to your messages

• Press i then 9. Your messages are played

back to you. When all your messages have been played the machine beeps twice.

You cannot delete all messages if the red Play light is flashing.

To stop playing the messages before they have finished, press the Stop button.

Using the answering machine

Protecting stored messages

You can prevent unauthorised access to you messages at the base station.

To protect stored messages 1 Create a remote access code, if you have not

already done so (see ‘Remote Access’, page 46).

2 Press OK/Menu then 8 then 2. The display

shows 82 REMOTE ACCESS.

3 Press OK/Menu. The display shows WITH and

WITHOUT.

4 Use the

button to select WITH.

5 Press OK/Menu to confirm the selection.

You will be asked to enter your Remote access code before messages are played back.

Recording a memo message

You can record a message on your DECTfax Plus using your DECT handset. The memo can be up to 90 second long. Memos are replayed as incoming messages.

To record a memo 1 At the base station - Press OK/Menu then 4

then 3. The display shows 43 RECORD MEMO.

2 Press OK/Menu. The display shows

PLEASE OFF HOOK RECORD MEMO.

3 At the handset - Press the Talk button and

start speaking to record your outgoing message. The display on the base station shows RECORD and the recording time left in seconds.

4 Press the Talk button on the handset to stop

recording.

5 Press Stop at the base station to return to

standby. The

PLAY light will flash and the

display will show that a new message has been recorded.

If you have any mailboxes set up, the base station will ask you for a mailbox number. If you want to record the memo in a mailbox, enter the relevant number (1 - 5). If you want to record in the main memory, press 0.

If you have not received any messages the machine beeps.

Using the answering machine

Operating the answering machine from the handset

You are able to fully control your DECTfax Plus answering machine through your handset by pressing the keypad numbers.

• Press i then 9 on the handset to access the

answering machine.

While listening to your messages

Press To

Pause or restart listening Skip to the next message Restart listening to a message Skip to the previous message

After listening to your messages

Press To

Replay all messages Delete all messages Record a new outgoing message Stop recording the outgoing message Listen to your outgoing message Switch on the answering machine Switch off the answering machine

• To finish operating the answering machine,

press the

TALK button.

To remotely access your answering machine see ‘Remote access’, on page 46.

6 Press OK/Menu. The display shows two

options:

WITH The security code is required to

access your mailbox. WITHOUT The security code is not required

to access your mailbox.

Use the ¶and Äbuttons to switch between the two options.

7 Press OK/Menu. The display shows 713 MBX

ANNOUNCE. You can now record an outgoing

message that is dedicated to this mailbox.

8 Press OK/Menu, the display shows PLEASE OFF

HOOK OGM.

This facility allows up to five people to have their own individual addresses at which they can receive fax or voice messages.

To create a mailbox 1 Press OK/Menu then 7 then 1. The display

shows 71 CREATE.

2 Press OK/Menu. Enter a mailbox number

between 1 and 5.

3 Press OK/Menu. The display shows 711

MAILBOX CODE. This is a security code which

you set to restrict access to your mailbox.

4 Press OK/Menu. Enter a four digit code

other than 0000.

5 Press OK/Menu. The display shows 712

REMOTE ACCESS.

Using mailboxes

7 1

Using mailboxes

9 At the handset - Press the Talk button

and start speaking to record your outgoing message.

10Press the Talk button on the handset to stop

recording. The base station replays the recorded message.

11 After replay, the display shows HANDSET NUM.

you can now dedicate a handset to this mailbox to enable you to access voice messages from a handset.

12 Press OK/Menu, the display shows HANDSET

NUM and 0. Enter the number of the handset

(this is shown in the handset display) or leave it at 0 if you don’t want a dedicated handset.

To delete a mailbox 1 Press OK/Menu then 7 then 2. The display

shows 72 CANCEL.

2 Press OK/Menu. Enter the number of the

mailbox you want to delete. When deleting a mailbox, you don’t need to enter its security code.

3 Press OK.

4 Press OK/Menu to confirm your choice.

To deposit faxes or messages in a mailbox 1 Your machine must be in Tel Fax mode or

Tad mode (see ‘Setting the receive mode’,

page 15).

2 The person calling you dials your number

and, after your DECTfax Plus has answered, then presses

#, then 1, then your mailbox

number (

1-5) on their phone keypad. The

outgoing message for that mailbox will be played and the caller can then leave a voice message or send a fax.

To access messages in a mailbox

At the base station

1 Press the Play or Fax button as appropriate.

2 Enter your mailbox number then press

OK/Menu.

The caller must be using a Touchtone™ telephone.

3 If you have locked the mailbox (selected

REMOTE ACCESS WITH) you will also need to enter your four digit security code.

You will then hear your voice messages or your faxes will print out.

From the handset

You can access voice messages in mailboxes using the handset that has been dedicated to that mailbox.

1 Press the I button then 9.

2 The handset accesses the recorded message

and plays it to you.

To send protected messages to a remote fax mailbox

You will only be able to send protected documents to a fax that has similar security functions, for example, another BT DECTfax.

1 Press Menu then 7 then 3. The display

shows 73 TX MAILBOX.

2 Place the document to be sent into the

document.

3 Press OK/Menu.

Enter the fax number you want to send to followed by their mailbox number, followed

Using mailboxes

by the start time and transaction type (memory, paper feeder or alpha key), as for a delayed send, followed by the number of pages

3 Press Start and the message will be sent.

Polling from a remote mailbox

You can retrieve a document from the mailbox of a compatible fax machine that has similar security functions, for example another BT DECTfax, as long as you know the mailbox number and its access code.

1 Press OK/Menu then 7 then 4. The display

shows 74 MBX POLLING.

2 Press OK/Menu. Enter the fax number you

want to contact, followed by the mailbox number, followed by the four digit access code, followed by the transaction start time

3 Press OK/Menu to confirm the entries

The fax machine will be contacted and the message(s) retrieved by your machine.

Multiple registration

You can use up to 4 handsets with your DECTfax Plus base station. A handset can be registered with up to 4 DECT base stations.

For each handset to interact with the base station, they must be registered with it. Your handset is pre-registered with the base station as handset number

Once you have more than one handset registered with your DECTfax Plus base station, you can transfer calls from the base station to a handset, or from one handset to another.

To register a handset

A handset can be registered to the base station only if the handset security code on the base station matches the code on the handset. Both these codes are preset to 0000, but you can change the code at the base station to make it possible to register a handset to the base only with your authorisation.

If you want to keep the code as 0000 then you can register handsets using the simple method.

If you want to change the code, or register a handset to more than one base station, handsets must be registered using the customised method.

The simple method

Use this method if you have only one base station and the handset security code is 0000.

1 At the handset press OK then 6. The

connection icon will flash.

2 At the base station press OK/Menu then 8

then 8. The display shows 88 HANDSET

REGIS

3 Press OK/Menu. The base unit searches for

handset to be registered. Once found, the handset is assigned the next available handset number. The handset display now shows the handset number it has been assigned and the connection icon will go out.

Using additional handsets

The customised method

Use this method if you:

Have set the base station handset security code to a number other than 0000.

Want to register a handset to more than one base station.

Want to allocate a handset with a handset number other than the next sequential one.

1 At the base station press OK/Menu then 8

then 8 then OK/Menu again.

2 At the handset press OK then 9, then use the

▲ and ▼ buttons to scroll to the first empty

location, indicated by a line of dashes in the display.

3 Press OK. The telephone icon flashes in the

display.

4 After a few seconds the display shows four

dashes (- - - - ) to prompt you to enter the handset security code

5 Enter the code that is on the base station,

either 0000 or whatever you have changed it to.

6 Press OK and the display will show the

available handset numbers (

1-4).

7 Press the number you want on the keypad -

the display will show this number to indicate that the handset is registered.

To change the handset security code 1 Press OK/Menu, then 8, then 7.

2 Press OK/Menu. The display shows OLD

CODE then

✱ ✱ ✱ ✱.

Enter the old code. This should be 0000, if it has not already been changed.

3 The display shows NEW CODE then ✱ ✱ ✱ ✱.

Enter the new code. When the 4th digit has been entered, the display returns to standby.

To register a handset to more than one base station

Use ‘The customised method’ to register a handset with up to 4 DECT base stations.

A handset registered to more than one base station will stay ‘linked up’ to its current base station as long as it is in range of it. As the handset moves out of range, it will ‘link up’ with the next base station it comes into range of.

Using additional handsets

To prioritise a base station

You can set a handset to give priority to a particular base station, so that it will always link up to that base station first if it is in range.

1 Press OK then 7 on the handset, then use

the

▲ and ▼ buttons to select the base

station number you want to prioritise.

2 Press OK to confirm your choice.

To deregister a handset 1 At the base station - press OK/Menu then 8

then 9. The display shows the handset numbers that are registered.

2 Enter the number of the handset you want to

deregister (

1-4) then press OK/Menu to

confirm deregistration. If a handset is not registered the display shows INIT - F6.

Transferring calls

To transfer a call from the base station to a handset

You can make or receive a call at the base station and transfer it to a handset.

1 At the base station - press OK/Menu then

Transfer. The base station display will show

HANDSET NUMBER.

3 Enter the number (1-4) of the handset you want

to transfer the call to. That handset will ring.

4 At the handset - when the handset rings,

press the

Talk button to take the call.

Transferring a call from one handset to another 1 During a telephone call, tell the caller they

will be transferred and press the i button.

2 Enter the number (1-4) of the handset you

want to transfer the call to. That handset will ring. If you want to ring all the handsets at the same time, press the ✱ button.

A small square in the display indicates that no base station is prioritised.

✱

3 At the other handset - press the Talk button

to connect the internal call. The two handsets can now talk to each other while the external caller is on hold.

4 At the first handset - press the Talk button to

end the internal call. Your external caller is then transferred to the other handset.

Paging a handset

If you want to hail a handset or find out where it is is, you can page it from the base station.

To page a handset fom the base station 1 At the base station, press OK/Menu then

Transfer. The base station display will show

HANDSET NUMBER.

2 On the keypad, enter the handset number

(

1-4) that you want to contact. If you want to

contact all the handsets at the same time, press the ✱ button. The display will show FIND HANDSET.

3 The base station will beep, and the

handset(s) you are contacting will ring.

4 At the handset being contacted, the display

will show a flashing

INTERCOM icon and the

handset will ring.

Call Monitor

When using a handset, it is possible to listen to the conversation at the base station as well.

To listen to a call through the base station 1 At the handset- during a call press OK then 0.

The call can now be heard through the base station loudspeaker.

2 To stop listening through the base station,

press

OK then 0 again.

✱

Remote access

Your DECTfax Plus enables you to access your stored faxes and messages remotely (from another phone) by dialling your number and using the numerical keypad to control the machine.

Remote access codes

To protect your messages you must set up a remote access code. This acts as a ‘password’ you need to enter when accessing your messages remotely.

Creating a code

1 Press OK/Menu then 2 then 8. The display

shows 28 REMOTE CODE.

2 Press OK/Menu. Enter the four digit code

3 Press OK/Menu to confirm your entry

Remote access of your fax machine

You can retrieve faxes from your DECTfax Plus from another fax machine.

1 From another fax machine dial your phone

number.

2 Press the ✱ button during the announcement.

3 Enter your four-digit security code. Any

voice messages you have will be played, followed by a series of beeps.

4 At the end of the message(s) and during the

beeps press

8 then 0. Your DECTfax Plus

will then transmit all the faxes received and stored its memory.

Additional features

WARNING

When you remotely retrieve your faxes they are automatically deleted from the memory.

✱

8 0

Using your DECTfax Plus as a photocopier

1 Make sure you have inserted some paper

into the output sheet feeder.

2 Place the document you want to copy face

down in the document sheet feeder (as if for sending a fax).

3 Press Copy. The machine will copy the

document.

Printing out the functions list

This allows you to print out a list of all the functions of your DECTfax Plus along with the number codes to operate them.

To print out the functions list 1 Make sure there is some paper in the output

sheet feeder.

2 Press OK/Menu then 5 then 1. The display

shows 51 GUIDE.

3 Press OK/Menu. The functions list is printed

out.

Remote access of your answering machine

You can access your voice messages stored in your DECTfax Plus from another telephone.

1 From another telephone dial your number. 2 Press the ✱ button during the announcement.

3 Enter your four-digit security code. Your

voice messages are played back to you, followed by a series of beeps.

Remote access of your mailbox(es)

You can retrieve fax and voice messages stored in your DECTfax Plus mailboxes.

1 From another telephone dial your number. 2 Press the # button then 1 then enter your

mailbox number during the announcement.

3 Enter your four-digit security code. Your

voice messages are played back to you.

If you want to retreive faxes, press

8 then 0

then Start during the beeps at the end of the voice messages.

Additional features

After the document has been sent, the resolution setting returns to NORMAL.

✱

8 0

Additional features

Printing the fax directory

This allows you to print out the names and numbers stored in the fax directory.

1 Press OK/Menu then 1 then 2. The display

shows 12 PRINT.

2 Press OK/Menu. The fax directory will print

out in alphabetical order.

Printing out settings

This shows you the configuration of the machine’s operating mode at any given point

1 Press OK/Menu then 5 then 4. The display

shows 54 SETTINGS.

2 Press OK/Menu. The machine set-up

configuration will print out.

Alarm

You can set your DECTfax Plus to act as an alarm.

To set the alarm 1 Press OK/Menu then 8 then 1. The display

shows 81 ALARM.

2 Press OK/Menu. The display shows START.

3 Press OK/Menu again. The display shows

SET HOUR and flashes the current time next to the time to be set.

4 Set the time using the keypad. 5 Press OK/Menu to confirm the entry.

6 Press Stop to return to standby. The display

shows to indicate that the alarm is set.

7 When the alarm sounds, press the Stop

button to switch it off.

8 1

Additional features

To cancel the alarm 1 Press OK/Menu then 8 then 1. The display

shows 81 ALARM.

2 Press OK/Menu. Press the

button to move

down to STOP.

3 Press OK/Menu to deactivate the alarm.

Ink gauge

To see how much print ribbon there is left 1 Press OK/Menu then 5 then 9. The display

shows 89 RIBBON GAUGE.

2 Press OK/Menu. The display shows what

percentage of the ribbon is left.

Caller Display

If you subscribe to a caller display service, the DECTfax Plus will show the caller information on its display and on the handset display.

Base display Handset display

Number INCOMING CALL NUMBER ONLY

alternating with

NUMBER/NAME

Number INCOMING CALL

——————

withheld alternating with

WITHHELD

Number INCOMING CALL 111111111111 unavailable alternating with

UNAVAILABLE

Operator INCOMING CALL 111111111111

alternating with

UNAVAILABLE

International INCOMING CALL 111111111111

alternating with

UNAVAILABLE

Payphone INCOMING CALL NUMBER

alternating with

NUMBER

Ringback INCOMING CALL NUMBER ONLY

alternating with

NUMBER/NAME

If the call is from a number stored in the DECTfax Plus’s directory, the display will show the name it belongs to rather than the number. The handset display will only show the number.

The DECTfax Plus stores the date, time and number or name of up to 10 calls - after 10 calls have been stored it retains the last 10. If a new

8 1

Additional features

call is from the same number as an earlier call only the later call details will be stored. Number Withheld, Number Unavailable, Operator and International calls will not be stored.

The list of stored call details can be reviewed from the base station and from the handset.

To review the list from the base station: 1 Press OK/Menu then Redial. The display

shows details of the last call.

2 Use the

and Äkeys to scroll through the

list.

3 To call a number from the stored list press

the

Hands free button while the number is

displayed.

4 To fax to a number from the list press Start

while the number is displayed.

To review the list from the handset:

1 Press the i button then Redial. The display

shows details of the last call.

2 Use the

and Äkeys to scroll through the list.

3 To call a number from the stored list

press the

Talk button while the number is

displayed.

When displaying call details the display alternates between the name (or number) and the date and time of the call. It will also show a T to indicate a telephone call, or, if the call was a fax and was answered, an F.

HelpIf you have any problems using your DECTfax, this section

will give you the most common, easy-to-follow solutions.

Fax Problem Solution

Blank unit display. The unit does not answer

incoming calls after several rings.

Blank photocopies. The telephone exchange does not

recognise the number dialled.

The terminal does not ring.

The telephone does not work.

One or more vertical black lines on documents copied locally or sent.

The unit displays the following messages:

OUT OFPAPER PRINTER COVER PAPER JAM

OVERHEATING

GAUGE EMPTY MISSING GAUGE

CHANGE RIBBON REMOVE DOCUMENT MEMORY FULL

Other

• Check that the power cord and the power adopter cord are properly connected

• The FAX icon may be off: check the receive mode (Manual/automatic).

• Check the number of rings.

• Configure the unit for “private network” (see the sections headed ‘Ring settings’ and ‘Network and dial settings’ in the ‘Setting up’ chapter).

• The document was positioned was positioned facing the wrong way round in the feeder.

• Check.that the the telephone cord is properly plugged in.

• Configure your unit for pulse dialling (see the section headed ‘Network and dial settings’ in the ‘Setting up’ chapter).

• The TEL icon is flashing: re-activate the ringing tone (see the section headed ‘Setting the ringing tone’ in the Setting up’ chapter).

• The mains may be down.

• Check that the telephone line cord is properly connected.

• Open the cover and clean the scanning sub-assembly located opposite the white roller using a soft but not fluffy cloth dipped in surgical spirit. After cleaning, close the front cover and make a local copy to check that the black lines have disappeared.

• Insert more paper in the paper feeder.

• Close the rear cover.

• Open the rear cover to access the paper circuit. Check that the rear cover is properly secured after closing it.

• The last documents printed printed out are blackened; the printer’s temperature is too high. Wait a few minutes for it to cool down

• You may have forgotten to replace the gauge smartcard when you put in the ink ribbon.

• Open the gauge housing flap and check that the gauge smartcard is inserted and correctly positioned.

• No ink ribbon left: install a new ribbon and gauge.

• Open the front cover and check the document circuit.

• Print out faxes received and/or listen to the voice messages (model with built-in Tad only).

• Disconnect your unit from the mains and reconnect it. If the problem persists, contact our Helpline on 0845 603 1066.

Help

Telephone Problem Solution

The radio link is not set up between the base station and the handset.

The base station does not ring. The dial tone is busy each time you

dial a number.

Your handset is equipped with a rechargeable battery (NiCd). The capacity of this battery may drop slightly with time. In that case:

The Handset screen displays:

INIT = F6

• Check that the handset battery is properly charged.

• Check that the the base station and handset are properly matched.

• Check that the base station power supply pack is not too close to the radio module.

• Check that the base station ringing is not switched off.

• Check that the dialing mode (Voice or Decimal Frequencies) is compatible with your PABX.

• Check that you have inserted pauses after the 0 or 9 in your memorised numbers if your line is connected to a PABX.

• Allow your handset to discharge completely and then put it on charge for at least 5 hours.

• You should perform this operation about every two months in order to increase the life of your battery.

• If the problem persists despite these precautions, you may need to buy replacement batteries from your distributor.

• Match the handset on a base station Chapter: ‘To register a handset’.

Customer Helpline

If you have any problems with your DECTfax, call the BT Helpline on 0845 603 1066.

Print ribbons

To obtain new print ribbons call 0800 590009.

Help

BT sponsors two schemes which can join if you are bothered by unwanted faxes and phone calls.

Fax preference scheme

BT is a sponsor of Fax Preference Service (FPS) - a scheme to enable customers to reduce unwanted faxes. The main feature of the FPS is that while it helps reduce the volume of unsolicited faxes, it still allows you to receive faxes from organisations with which you have a contractual relationship. To register for the FPS, BT customers should ring 0541 554555.

Telephone preference scheme

BT is a sponsor of Telephone Preference Service (TPS) - a scheme to enable customers to reduce unwanted sales calls. The main feature of the TPS is that while it helps reduce the volume of unsolicited sales calls, it still allows you to receive important marketing calls from organisations with which you have a contractual relationship. To register for the TPS, BT customers should ring 0800 398893.

Transmission report codes

The activity reports and send reports detail the outcome of each transaction. In the event of an error they will use one of the following codes:

Code Meaning and action

1 No answer; try again later 3 Call interrupted by user pressing

Stop

4 Invalid speed dial number.

Check number

5 Document feeder problem during

the call: paper jam or document feeder malfunction

7 Bad line or remote terminal

malfunction. Try again

8 The document sent may not have

been received in full. Send again

and check with recipient

A Polling operation failed: no fax

back document on remote terminal

B There is a difference between the

number of pages logged for sending and the number of pages actually sent. Check the number

of pages

13 Memory full: fax could not be

received. Print out faxes stored in

the memory

Choosing a position

Your DECTfax Plus should be kept clear of dust, moisture, high temperature and vibration and should not be exposed to direct sunlight. Don’t install it close to radiators or air-conditioning outlets or in excessively warm, humid or dusty places.

Approval number

BABT Certificate Number/Approval Number for the DECTfax Plus 606594 APPROVED for connection to telecommunication system specified in the instructions for use subject to the conditions set out in them.

Approval for use

This apparatus has been approved for the use of the following facilities:

Terminal and subscriber identifier Transmission status report (send report only) Manual mode (associated telephone set) Auto/Manual-answering Fax switch Polling RX (to poll a document from a distant fax) Polling TX (prepare a document to be polled) Delayed transmission – Time recorder and logs Modem fax up to 14400 bps Auto calling Automatic redial (5 times, 5 minutes intervals) Facsimile transmission and reception Calls progressing mode Series connection (TAM) Automatic document feeder 16 shades of grey DECT TAD facility

Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards against which approval was granted.

You may connect it –

• To direct exchange lines.

• To extensions with new plug and socket arrangements provided with these direct exchange lines.

• To compatible switchboards.

You may NOT connect it –

• To shared service (party) lines.

The connection to the telecommunication system must be unplugged before the earth is disconnected. The connection to the telecommunication system must not be hardwired.

This apparatus may be used on telecommunications systems employing loop disconnect or MF signalling.

Ringing delay

The maximum number of rings before automatic answering is 9.

How many phones you can have

Your exchange line provides only a small current to make your telephone ring. Although you may have any number of sockets it is important to limit the number of telephones and other items of apparatus connected to the line by these sockets. This ensures that each telephone will receive enough current to ring.

Every telephone or item of apparatus has a Ringer Equivalence Number (REN). In most cases a standard line should provide enough current for two or more telephones or items of apparatus, if the REN’s add up to no more than 4.

DECTfax Plus has a REN of 1. Any telephone provided by BT may be assumed to have a REN of 1 unless otherwise stated on the base. Even where the number of telephones has been limited, there is no guarantee that the different types of telephone on the same line will ring.

Technical information

WARNING

The apparatus is only designed to be operated in a normal office or domestic environment where the relative humidity does not exceed 60%. It should not be used in bathrooms or near water.

Voltage Drop

The voltage drop introduced between the PSTN and the associated telephone is 2.0 Volts so therefore no additional series equipment may be connected. The introduction of this voltage drop may occasionally cause difficulties in making calls from the associated telephone or problems in telephone conversation being experienced by both parties to the call.

While operation may be possible initially, change to or modernisation of the network taking place in the normal course of events may result in the apparatus being connected to be compatible, failure of the apparatus to work under these circumstances may not be the responsibility of the network operator.

In the unlikely event of such problems occurring, the user should contact the supplier or maintainer of the apparatus.

Connecting to switchboards

Your DECTfax Plus is approved only for use with a compatible switchboard including those which do not provide secondary proceed indication.

If you do have a compatible switchboard, it cannot be guaranteed that the DECTfax Plus will operate correctly under all possible conditions of connection. If you have any difficulties, contact BT on Freefone 0800 800 152 for business Customers or Freefone 0800 800 150 for residential customers (9am to 5pm Monday to Friday).

Safety warnings

1 Interconnection circuits should be such that the equipment

continues to comply with the requirements of 4.2 of EN 41003 for TNV circuits and 2.3 of EN 60950 for SELV circuits, after making connections between circuits.

2 Interconnection directly, or by way of other apparatus, of ports

marked “Safety Warning. See instructions for use” with ports marked or not so marked may produce hazardous conditions on the network. Advice should be obtained from a competent engineer before such a connection is made.

3 When you operate this equipment, the electrical mains socket

should be near the equipment and be easily accessible.

How to connect the mains lead to a plug

Your apparatus comes complete with fitted plug. If however, it becomes necessary to fit an alternative mains plug, the following instructions must be adhered to.

Note

The wires in the mains lead are coloured in accordance with the following code:

Blue: Neutral Brown: Live

Read the instruction carefully before connecting the mains lead to a plug. If in doubt, consult a qualified electrician. As the colours of the wires in the mains lead of the apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows:

• The wire which is coloured blue must be connected to the terminal which is marked with the letter N or coloured black.

• The wire which is coloured brown must be connected to the terminal which is marked with the letter L or coloured red.

Technical information

WARNING

To prevent fire or shock hazard, do not expose this product to rain or any type of moisture.

WARNING

This equipment is not designed for making telephone calls when the power fails.

Alternative arrangements should be made for access to emergency services.

Note

The definition of RBS (Relevant branch system) for PSTN lines is given in BS6789 section 6.1 (1986) clause 2.4.

Activity reports 23 Additional handsets 42 Alarm

setting 48 cancelling 49

Answering machine 34

answer mode 34 answer delay 14 from handset 38 on/off 34

remote access 47 Answer only mode 35 Base station priority 44 Battery low 12 Broadcasting 18 Call back 19 Call timer 32 Call transfer 44 Caller Display 49 Charging the handset 11 Copying documents 47 Customising 12 Date and time 13 Delayed send 18 Dial mode 14 Directory

changing numbers 30

dialling numbers 31

dialling from base station 31

fax from base station 48

handset 30

storing numbers 21, 30 Document feeder 16 Document support bar 16 Duration of call 32 Fax number, entering your own 13 Fax preference scheme 53 Faxes

monitoring 17

printing 20

receiving 19

remote access 46

sending 16 Functions list, printing 47 Handset 26

Answering mode 28

Directory 30

Keypad tones 32

Making calls 27

On/off 27

Receiving calls 28

Registering 42

Security 43 Help 51 Helpline 52 Ink gauge 49 Last number redial 29 Mailboxes 39

accessing 40

creating 39

deleting 40

faxing to 40

Index

messages in

polling from 41 remote access 47

sending protected messages 41 Mains power 10 Memo messages 37 Memory

storing numbers 21

dialling from 21

edit 22

delete 22 Messages 36

deleting 36

playing 36

protecting 37

skip through 36 Monitoring a call 45 Name, entering 13 Network settings 14 Paging a handset 45 Paper

inserting 11

thickness 11 Pause 21 Photocopier 47 Polling 23

setting up to be polled 23

to poll from 24

from a mailbox 41 Print ribbon 8, 51

installing 8

purchasing new 8

security 8 Printing a fax 20 Radio module 10 Receive mode 15 Receiving faxes 19

Redial 29 Registering handsets 32 Remote access 46 Reports

send 23 settings 48 activity 23

report codes 53 Resolution 4, 17 Ringer

delay 54

melody 14, 29

volume 29

switching on/off 30 Secrecy 29 Send reports 22 Smart card, installing 9 Switchboards 55 Technical information 54 Tel mode 15 Tel/Fax mode 15 Tel/Fax/Tad mode 15 Telephone

line 10

calls 27 Telephone number, entering your own 13 Telephone preference scheme 53 Timed jobs 24

print list 26

print out 26

cancelling 25

modifying 25 Transferring calls 44 Transmission report codes 53 Volume

earpiece 28

ringer 29

APPROVED for connection to

telecommunication systems specified

in the instructions for use subject to

the conditions set out in them

606594

CE compliant to 89/336/EEC (EMC Directive) & 73/23/EEC (Low Voltage Directive)

Offices in Europe, North America, Japan and Asia Pacific.

The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract.

Touchtone™ is a registered trade mark of British Telecommunications plc in the UK.

© British Telecommunications plc 1998. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. Printed in France. DECTfax Plus (9/98). Designed by The Art & Design Partnership Limited.

BT DECTfax Plus User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual