BT DECTfax Plus User Manual

BT DECTfax Plus

Fax machine and digital telephone system

User guide

Open this page for an ‘At a glance’ guide to your DECTfax Plus

This equipment is not designed for

making telephone calls when the

power fails.

Alternative arrangements should be

made for access to emergency services.

OK button

Used to access handset functions and settings. Confirms entries.

Intercom button

Used to communicate in various ways between handsets, and between handsets and the base station.

Talk button

Press to make and receive (internal & external) calls

Recall button

For use with switchboards and select services, and inserts a pause within a stored telephone number.

Clr button

Enables you to exit the current function

and edit numbers.

▲ and ▼buttons

Used to access the memory, scroll

through the directory and change

phone settings.

Cover release button

Press to open the keypad cover.

Redial button

Stores multiple numbers up to a

maximum of 200 digits.

On/Off button

Switches the handset on and off

At a glance

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897 0

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Resolution button

Adjusts the resolution at which your DECTfax Plus sends documents.

Erase button

Used to delete messages. Enables you to exit the current function.

Tel Fax Tad button

Sets the machine to receive phone calls, phone calls and faxes or phone calls, faxes and voice messages.

§©

buttons

Moves the cursor left and right and allows you to go through the on-screen menus.

¶Ä

buttons

Scroll up and down through the on-screen menus.

OK Menu button

Accesses the on-screen function menus. Confirms an entry option or change.

- button

Decreases the ringer volume and the loudspeaker volume.

+ button

Increases the ringer volume and the loudspeaker volume.

Hands free button

Used to make calls through the loudspeaker without using the handset.

Redial button

Automatic redial of the last number dialled.

Recall button

Inserts a pause within a telephone number when dialling an external line through an internal switchboard.

Memory button

Used to store and dial numbers in the memory.

Transfer button

Used for intercom and call transfer functions.

Fax button

Prints out received faxes.

Play button

Plays your answering machine messages.

Copy button

Allows you to use the machine as a photocopier.

Stop button

Stops any operation in progress. Enables you to exit the menu mode. Any changes which were not confirmed will not be saved.

Start button

Sends faxes.

QWERTY keyboard

For entering names and text and for accessing names.

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Hints and tips boxes

In this user guide, we’ve included helpful tips and useful notes. These are shown in grey boxes.

At a glance 3

Introduction 7

Setting up 8

Using your fax machine 16

Using your handset 27

Using the answering machine 34

Using mailboxes 39

Using additional handsets 42

Additional features 46

Help 51

Technical information 54

Index 56

In this guide

Introduction

Thank you for choosing a BT product. We expect that you will have many years of excellent service from it.

Your BT DECTfax Plus machine is designed for ease of use and built to the high standards demanded by BT.

Please read these instructions carefully before use and retain this user guide for future reference.

For your records

Date of purchase

Place of purchase

Serial number

(on the underside of the machine)

Purchase price

For warranty purposes, proof of purchase is required, so please keep your receipt.

Equipment

Check your BT DECTfax Plus is complete when you unpack it. You should have:

• BT DECTfax Plus machine

• Print ribbon*

• Smartcard (ink ribbon gauge)

• Power adaptor

• Telephone cable

• Radio module

• DECT handset

• Handset charger

• Paper

* The print ribbon supplied with your BT DECTfax

Plus is only a ‘starter ribbon’ and has a print life of about 50 pages. Standard ribbons have a print life of up to 230 pages.

Customer Helpline

If you have any problems with your DECTfax, call the BT Helpline on 0845 603 1066.

1 Pull the front cover towards you until it

clicks and holds itself open.

2 Press on the two green catches to release

the rear cover and tilt it backwards.

3 Without removing the clear securing band

and with the green end of the spool on the left, place the ribbon roll into its housing under the rear cover Push the right-hand end of the spool against the spring and lower the green end into place.

Setting up Follow these steps to get your BT DECTfax

Plus ready to use

1 Installing the print ribbon and smar tcard

The print ribbon and the smartcard work together, and the fax will not work without the smartcard. The print ribbon prints onto paper and the smartcard monitors how much ribbon has been used.

Warning

Use only print ribbons that match the supplier’s specifications. Using other types may result in damage to the main machine and invalidate the manufacturer’s warranty.

Documents printed by your machine may be read from the used print ribbon. If certain documents are to be kept confidential, you may want to remove the print ribbon whenever the machine is unattended.

Print ribbons

To obtain new print ribbons call 0800 590009.

7 Press out the smartcard from the card

holding it.

8 Insert the smartcard into the slot with the

gold square facing towards you, and replace the green cover.

9 When you have installed the print ribbon

and the smartcard, close the front cover firmly, making sure both green clips are securely in place. If the smartcard is incorrectly installed, or not in place, the display shows MISSING GAUGE.

Setting up

4 Remove the clear securing band by pulling

the coloured tab. For the starter ribbon that comes with the new machine, remove the foam packing piece.

5 Gently pull the smaller spool towards you

and place it in its housing - there are two slots that hold it in place.

6 To install the smartcard, remove the green

cover by pressing on the arrow and sliding it away from you.

The smartcard monitors how much print ribbon is being used, and is always supplied with new print ribbons. The fax machine will not work unless the smartcard is installed.

Setting up

3 Connecting the radio module

The radio module acts as a transmitter and receiver for radio signals to and from the handset(s). It goes at the back of the machine on the right-hand side as you face it.

1 Place the spring loaded clip at the bottom of

the module into the slot that runs along the back of the machine.

2 Clip the top part into place by pulling the

module up and towards the machine.

3 Connect the cable to the socket on the side

of the machine.

4 Connecting your DECTfax Plus to the telephone line and mains power

1 Plug the telephone line cord into the socket

on the side of the machine, and connect the other end into the telephone wall socket.

2 Plug the power adaptor into the side of the

machine.

3 Plug the mains power cable into the power

adaptor, then plug the lead from the power adaptor into a convenient mains socket. When the mains power is switched on the display shows CHECK DATE to prompt you to set the correct date and time. ‘Setting the date and time’ on page 13 shows you how to do this.

IMPORTANT

Do not place the power adaptor next to the radio module.

IMPORTANT

Before installing the radio module, make sure the machine is not plugged into the mains.

Setting up

6 Charging the handset

The handset is powered by a rechargeable NiCad battery. The charger uses a fast charge system. For example, 10 minutes of charging will give about 10 minutes of talk time. When fully charged the battery should give up to 5 hours talk time and up to 50 hours standby.

When the handset is not in the charger, the charging icon indicates the current level of charge in the battery - 4 dots means the handset is fully charged and 1 dot means the charge is low.

eg 50% charge

5 Inserting the output paper

1 Open the sheet feeder flap by lifting it up at

the side.

2 Lift the paper support bar.

3 Insert up to 30 sheets of paper between

the paper guides and adjust the left paper guide (a) to the width of the paper . Press the clip (b) and allow the paper to fall down into position.

IMPORTANT

The new handset may not be charged. It takes up to 12 hours to charge completely.

IMPORTANT

Use A4 paper of 80gsm. The paper should be nontransparent and not torn or crumpled.

IMPORTANT

It is important to have the document support bar raised during printing to prevent paper feeding back into the machine.

* Keep the document

support bar raised when printing

Setting up

Plug the charger into the mains.

2 Place the handset into the charger. The

handset display shows the moving charging icon.

3 When the battery is fully charged the

charging icons stop moving and begin to flash.

7 Customising your DECTfax Plus

Your BT DECTfax Plus can be customised to suit your personal requirements. You can customise your Dect/fax /plus in two ways;

Step by step - by using the

OK/Menu, and

and

buttons to scroll through the on-screen

menus. Direct access - by pressing the

OK/Menu button

and then entering the number of the required function.

Most instructions in this user guide are based on the ‘direct access’ method, which is a more effective way of operating your fax machine.

To print out a list of all the functions of the DECTfax Plus, which allows you to see them at a glance, along with the function codes to carry them out, see ‘Printing out the functions list’ on page 47.

There are a number of buttons which are used to access the functions of your DECTfax Plus:

Button What it’s used for

Accesses the function menus Confirms an entry or option and selects the current menu

Exits the function menus. Any changes which were not confirmed will not be saved

Scrolls up through the menus

Scrolls down through the menus

Moves the cursor right or selects a displayed menu item

Moves the cursor left and deletes, and takes you back through menu layers

Enables you to exit the current function or go back through the menus

Battery low warning

If, during a call, the battery charge is running low, the handset beeps every 4 seconds.

Setting up

Date and time

It is important that your DECTfax Plus is always set to the correct date and time. This information is shown on the fax received by the addressee and is required for faxes programmed to be sent at a later date.

Setting the date and time 1 Press OK/Menu then 2 then 1 then

OK/Menu.

The display shows the date and time currently programmed.

2 Use the keypad to enter the date. For

example, for 7th May 1998, 9.15, press

07 05

98 09 15.

3 Press OK/Menu to confirm the entry.

Your DECTfax Plus can now be used to send and receive faxes.

Entering your own telephone/fax number

Your telephone/fax number can be printed at the top of each fax you send and displayed by the machine you are calling.

To enter your own telephone/fax number 1 Press OK/Menu then 2 then 2. The display

shows 22 NUMBER. Press

OK/Menu.

2 Use the keypad to enter your own number,

up to a maximum of 20 digits. To enter a space, use the

a +, use the +button on the alphabetic keypad.

3 Press OK/Menu to confirm the entry.

Entering your name

You can add your name (such as the name of your company) to be printed at the top of each fax you send.

To enter your name 1 Press OK/Menu then 2 then 3. The display

shows 23 NAME. Press

OK/Menu.

2 Enter your name using the alphabetic

keypad to type in the letters. You can enter a maximum of 20 characters.

NOTE

Once the date and time have been set, if you want to make a change press OK/Menu then 2 then 1 then

OK/Menu to access the date and time setting

function.

Setting up

To set the dial mode 1 Press OK/Menu then 2 then 5. The display

shows 25 DIALLING. Press

OK/Menu.

2 Press the

and Äbuttons to scroll through

the options.

3 Press OK/Menu to confirm the entry.

Ring settings

To set the number of rings before the machine answers automatically 1 Press OK/Menu then 2 then 6. The display

shows 26 NO OF RINGS. Press

OK/Menu.

2 Use the keypad to enter the number you

require (2-9).

3 Press OK/Menu to confirm the entry.

To set the ring melody 1 Press OK/Menu then 2 then 7. The display

shows 27 RING MELODY. Press

OK/Menu.

You will hear the current ringing tone.

3 Press OK/Menu to confirm the entry.

Network and dial settings

Your BT DECTfax Plus has been preset to work on a direct exchange line, or PSTN. There is no need to alter this setting unless you will be using the machine on an internal network, or PABX. If this is the case:

To change the network setting 1 Press OK/Menu then 2 then 4. The display

shows 24 NETWORK. Press

OK.

2 Press the

and Äbuttons to scroll through

the options.

3 Press OK/Menu to confirm the entry.

Your DECTfax Plus has two dialling modes:

TONE and PULSE. It is preset to TONE. This is

the correct setting for all direct lines and most switchboards. For some switchboards it may be necessary to set the machine to

PULSE dialling.

Setting up

Press the ¶and Äbuttons to scroll through the options. You can also select WITHOUT RING to have no ringer tone at all.

3 Use the + and - buttons to select the volume.

There are 4 levels.

4 Press OK/Menu to confirm your

choices.When WITHOUT RING is selected the

TEL icon will flash constantly in the display.

Setting the receive mode

You can set your DECTfax Plus to answer calls automatically or manually. There are two auto answer modes, to allow you to receive just telephone calls and faxes or telephone calls, faxes and voice messages.

To set the receive mode

• Press the Tel Fax Tad button to switch

between manual; phone and fax; and phone, fax and answering machine.

Tel mode

When set to Tel mode, the display shows:

All calls must be answered manually. If the call is a fax (you will hear beeps from the other fax machine), wait a few seconds and the basestation will automatically switch to fax receive mode. If it does not, press # then

7 on

your handset to activate fax receive mode.

Tel/Fax mode

When set to Tel/Fax mode, the display shows:

Your DECTfax Plus will automatically determine whether an incoming call is a phone call or a fax call.

Tel/Fax/Tad mode

When set to Tel/Fax/Tad mode, the display shows:

If a call is unanswered, the call will be taken first by the answering machine. If the call is a fax it will be received automatically.

Your DECTfax Plus machine is now fully set up for use. To make any changes to your settings, simply repeat the procedures.

Using your fax machine

Sending a fax

To send a fax 1 Open the sheet feeder flap (if not already

open) and raise the document support bar.

2 Place the document(s) face down into the

document feeder and adjust the left-hand guide (a) to the width of the paper if necessary. The display will show READY when the documents are correctly placed.

3 Dial the fax number you require. You can

dial manually or use the DECTfax Plus directory, see page 21.

WARNING

Do not put paper into the machine if:

- it has paper clips, staples or any metal attachment

- it is wet with ink, paste or correcting fluid

- it is too thick or too thin and flimsy

- it has sellotape or other paper stuck on it

You can delete digits using the § button.

The document feeder will take a maximum of 5 sheets. If you are sending more than one sheet, the feeder will automatically take from the bottom of the pile.

+ 42 hidden pages