Brother T74, T76 User Manual

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Brother T74, T76 User Manual

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FAX-T74 FAX-T76

®

Using This Manual

Thank you for purchasing a Brother fax machine (FAX).

This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your machine has a Help Key. Press Copy/Help and then press Start to print a list of basic operational steps and functions.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you’ll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses.

Symbols Used In This Manual

Note or additional information.

The machine would be damaged or would not work correctly if this is not observed.

Warnings detail precautions you must take to avoid possible personal injury.

i Chapter

User-Friendly Programming

We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your machine has to offer. See “Using This Manual” .

Because you do all your programming on the LCD, we created step-by-step on-screen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings.

A complete list of the function selections, options, and settings that are available is provided in the appendix of this manual. See “Function Selection Table” on page 78 .

Function Mode

You can access the Function Mode by pressing Menu/Set.

When you enter the Function Mode, your machine displays a list of main menu options from which you can choose. These options appear one after the other on the display. Select an option by pressing Menu/Set when the option appears on the LCD.

You can “scroll” more quickly through options by pressing . When the screen displays your selection, press Menu/Set. (Use to scroll backward if you passed your choice or to save key strokes. Both arrow keys show all options, in the opposite order.)

When you finish a function, the screen displays ACCEPTED.

If you want to exit the Function Mode, press Stop.

Alternating Displays

The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you that when you place a document in the feeder, you can either dial a number to send it as a fax or press the copy key to make a copy of the document.

FAX: No. & START

COPY: PRESS COPY

User-Friendly Programming ii

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

iii Chapter

Table of Contents

 

Using This Manual

 

User-Friendly Programming

 

 

Table of Contents ...............................................................................

iv

PREPARATION AND SIMPLE USE GUIDE

 

 

Control Panel Overview ....................................................................

13

BASIC USE

 

 

Chapter 1

Setup

 

 

Custom Settings.................................................................................

17

 

Setup Quick Dial Numbers for Easy Dialling ...................................

18

Chapter 2

Sending a Fax

 

 

Scanning Adjustment.........................................................................

21

 

Sending Operation .............................................................................

21

 

Dialling a Number .............................................................................

22

Chapter 3

Receiving a Fax

 

 

Answer Mode Settings ......................................................................

24

 

Receiving a Fax .................................................................................

27

Chapter 4

Making Copies

 

 

Copy Functions..................................................................................

29

Chapter 5

Telephone

 

 

Making a Call ....................................................................................

31

 

Answering a Call ...............................................................................

32

Chapter 6

Printing Reports

 

 

Types of Reports................................................................................

33

 

Transmission Report..........................................................................

33

 

Setting Reports ..................................................................................

33

ADVANCED USE

 

Chapter 7

Advanced Sending

 

 

Advanced Operations ........................................................................

35

Chapter 8

Advanced Receiving

 

 

Operation from an External or Extension Telephone........................

42

 

Telephone Services............................................................................

43

iv

Chapter 9

Polling

 

 

Polling Receive ..................................................................................

47

 

Polled Transmit..................................................................................

49

Chapter 10

Remote Fax Options (FAX-T74)

 

 

Fax Forwarding..................................................................................

51

 

Remote Retrieval ...............................................................................

51

Chapter 11

Message Manager (Only for FAX-T76)

 

 

Message Manager Mode ....................................................................

56

 

Fax Forwarding/Paging......................................................................

61

 

Remote Retrieval ...............................................................................

62

MAINTENANCE

 

Chapter 12

Troubleshooting and Maintenance

 

 

Error Messages...................................................................................

66

 

Clearing Jams.....................................................................................

67

 

Difficulty with Operation...................................................................

69

 

Regular Maintenance .........................................................................

70

Chapter 13

Important Information

 

 

Important Safety Instructions.............................................................

75

APPENDIX

 

 

Chapter 14

Specifications

 

 

Specifications .....................................................................................

77

 

Function Selection Table ...................................................................

78

 

Entering Text .....................................................................................

81

 

About Fax Machines ..........................................................................

82

 

Glossary .............................................................................................

83

 

Index ..................................................................................................

86

 

Accesssory List ..................................................................................

89

v Chapter

Preparation and Simple Use Guide

Simple steps to prepare and use the machine.

Follow these simple steps below to prepare and use the machine.

However, before you perform these steps, refer to the Important Safety Information, Precautions, Advice for Preparation and Simple Use Guide on page 5.

If you need further information, refer to BASIC USE or ADVANCED USE.

11 Make sure you have the items shown below.

 

Paper

 

Wire Extension

Telephone

 

Line Cord

 

 

Paper Tray

Telephone

One Touch

Handset

 

Name Label

Handset

 

Curled Cord

 

 

Owner’s

 

Manual

PREPARATION USE SIMPLE AND

12 Attach the paper wire extension and paper tray.

1 2

Paper Wire

Extension

Paper Tray

Preparation and Simple Use Guide 1

13 Remove Ribbon Protection Sheet.

1 Open the top cover by lifting the lever on the right side of the top cover.

Top Cover

2 Remove the ribbon protection sheet.

3

Remove the print cartridge and observe

 

how the ribbon is wound on the print

 

cartridge frame. Ensure that you

 

purchase additional ribbons to reduce

 

your printing costs.

 

 

4

Close the top cover.

 

 

14

Load paper

 

 

1

Place up to 30 sheets of paper in the paper tray.

 

Acceptable Paper

 

Tap the stack of

 

 

paper so the

 

Size

: A4

 

edges are even.

 

 

 

 

Weight

: 64 g/m

2

2

 

 

– 90 g/m

Thickness : 0.08-0.10 mm

2 Chapter

15 Connect the handset, power cord and telephone line cord.

PREPARATION

USE SIMPLE AND

Telphone Line Cord

Handset Curled Cord

16 Set date and time

1Press Menu/Set, 1, 2.

2Enter the last two digits of the year, and press Menu/Set. “01” represents the year 2001 in the machine.

ENTER YEAR:XX

3Enter two digits for the month and press Menu/Set.

ENTER MONTH:XX

4Enter two digits for the day and press Menu/Set.

ENTER DAY:XX

5Enter the time in 24 hour format and press Menu/Set.

ENTER TIME:XX:XX

6Press Stop to exit. (See “Setting the Date and Time” in this chapter .)

17 Set station ID

1

 

Press Menu/Set, 1, 3.

 

 

 

 

 

 

 

 

 

 

 

Enter your fax number (up to 20 digits) and press Menu/Set.

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FAX:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Enter your telephone number (up to 20 digits) and press Menu/Set.

 

 

3

 

 

 

 

 

TEL:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Enter your name (up to 20 characters)

 

 

 

 

 

 

4

 

 

 

 

 

 

 

 

Press Key

once

twice

three times four times five times

 

 

using the dial pad and the chart.

2

A

B

C

 

2

A

 

 

To enter a space press

twice.

3

D

E

F

 

3

D

 

 

4

G

H

I

 

4

G

 

 

NAME:

 

 

5

J

K

L

 

5

J

 

 

 

 

6

M

N

O

 

6

M

 

 

Press Menu/Set.

 

 

7

P

Q

R

 

S

7

5

 

 

 

 

 

 

8

T

U

V

 

8

T

 

 

 

 

 

 

Press Stop. (See “Setting the Station

9

W

X

Y

 

Z

9

6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ID” in this chapter .)

18 Using the telephone

1Pick up the handset.

2When you hear a dial tone, dial the number, using the dial pad.

3To hang up, replace the handset on its cradle.

Preparation and Simple Use Guide 3

19 Sending a fax automatically

1Insert the document face down in the document feeder.

2Enter the fax number you want to call.

3Press Start.

IMPORTANT : Do not pick up the handset.

110 Receiving a fax and a voice call

Press Mode to select how to receive calls.

FAX ONLY

The machine automatically answers every call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call when the machine is idle.

FAX/TEL

The machine automatically answers every call. If the call is a fax, it prints the fax. If the call is not a fax, it signals you to pick up the handset.

MANUAL

You must answer all calls yourself.

If you hear fax tones, press Start.

TAD:ANSWER MACH

(FAX-T74)—This is the only setting in which you can use an external answering machine. When your telephone answering device (TAD) is connected to your machine, it will answer every call (see page 11, Connecting an External Telephone Answering Device (TAD)). Once the external telephone answering device (TAD) answers, the machine listens for fax tones. If it detects fax tones, it will receive the fax and print it.

The TAD setting works only with an external telephone answering device (TAD). Ring Delay and F/T Ring Time do not work in this setting.

TAD:MSG MGR

The FAX-T76 provides you with a built-in digital Message Manager for fax and voice. When you set the machine to answer calls, it will record up to 15 minutes of messages.

111 Making a Single Copy

1Place document face down in the feeder.

2Press Copy/Help.

3Press Copy/Help. See Chapter 4 for Multple Copies, Reduce/Enlarge and Sort/Stack.

Your machine cannot scan anything closer than 4 mm from the edge of the paper. Set the resolution to S.FINE or PHOTO.

4 Chapter

112 Receiving Messages while outgoing (Only for FAX-T76)

1Press Menu/Set, 8, 1. The screen prompts you to choose a DOC (Document) setting.

2Press or to select ON (or OFF), and press Menu/Set. The screen prompts you to choose a VOICE setting.

3Press or to select your setting from the list (ON, OFF or EXT), and press Menu/Set when the screen displays your selection.

4Press Stop to exit.

5Press Menu/Set, 8, 3. The screen prompts you to choose an OGM.

6Press or to reach TAD MESSAGE.

This is the only setting you can select if you want to turn the Message Manager on.

7Press Menu/Set.

8Press or to select RECORD MSG and press Menu/Set.

9Pick up the handset to record a message.

For example: Hello. We are unable to take your call at this time. Please leave a message after the tone. If you wish to send a fax, please press 5 1, wait for the fax tones, then press the start button on your machine. See “Recording the Message Manager’s Outgoing Message (TAD MESSAGE)” on page 57 .

10Replace the handset. The Message Manager plays your OGM.

11Press Stop to exit.

12Activate Message Manager (TAD) Mode by pressing .

Advice for Preparation and Simple Use Guide

Packing

Whenever you transport the machine, use the packing materials that came with your machine and pack the machine correctly.

Choosing a Location

Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone socket and a standard, earthed Mains socket.

Avoid placing your machine in a busy area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

PREPARATION USE SIMPLE AND

Preparation and Simple Use Guide 5

Connecting the Power Cord

This fax must be earthed using a 3-pin plug.

• Since the machine is earthed through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

• Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

Memory Storage

Your machine is equipped with an internal battery that will keep the date and time information for up to about 15 hours (FAX-T76), about 9 hours (FAX-T74) after power has been cut off. After that time, the date and time will be lost and you will have to re-enter the information. In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, SETUP SEND, SET QUICK-DIAL, REMOTE FAX OPT and SETUP TAD functions are stored permanently except

POLLING RX, CONTRAST, RESOLUTION, OVERSEAS MODE, CALL RESERVE, TIMER and POLLED TX.

On the FAX-T76, it will retain the data for Out-of-Paper Reception, Memory Transmission and Message Manager for up to 6 hours after a power interruption.

Setting the Date and Time

The screen displays, the date and time you set, whenever the machine is in stand-by mode. It will print the date and time on every fax you send.

In the event of a power failure, the machine maintains date and time information for about 15 hours. All other settings remain unaffected.

1

2

3

4

5

6

Press Menu/Set, 1, 2.

Enter the two digits of the year, and press Menu/Set. “01” is retgistered as 2001 in the machine.

Enter two digits for the month and press Menu/Set.

Enter two digits for the day and press Menu/Set.

Enter the time in 24 hour format and press Menu/Set.

Press Stop to exit.

Using the speakerphone

Instead of using the handset, you can press Speaker Phone.

On the FAX-T76, you can switch from handset to Speakerphone by pressing Speaker Phone, then replacing the handset. You can switch from Speakerphone to handset by lifting the handset.

Automatic Redial

See “Dialling a Number” on page 22 .

If the line is busy when you send a fax using automatic transmission, the machine will automatically redial up to 4 times (3 times for Ireland) at 2 minute intervals.

6 Chapter

Setting the Station ID

See “Set station ID”, step 7 in Preparation and Simple Use Guide (on page 3).

You can store your name, fax number, and telephone number, which will be printed on all fax pages that you send. See “Electronic Cover Page” on page 35 .

It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e. in accordance with the following strict sequence:

- The “+” (plus) character (by pressing key)

-Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)

-Your local area code minus any leading “0” (“9” in Spain)

-A space

-Your number on the local exchange, using spaces to aid readability as appropriate.

As an example, If your machine was installed here at Brother International in the UK, your telephone number would be 0161 330 6531. You would therefore enter +44 161 330 6531 into your STATION ID.

1 Press Menu/Set, 1, 3.

2 Enter your fax number (up to 20 digits) and press Menu/Set.

3 Enter your telephone number (up to 20 digits) and press Menu/Set.

4 Enter your name (up to 20 characters) using the dial pad and the chart. To enter a space press twice.

5 Press Menu/Set.

6 Press Stop.

■ When you enter your name, see “Entering Text” on page 81 .

■ The telephone number you enter is used only for the Call Back Message and Cover Page features.

If you do not enter a fax number, no additional information can be entered.

To enter a space, press once between numbers and twice between characters.

If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing.

Setting the Document

Documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. Your fax machine can only scan an image 20.8 cm wide, regardless of how wide the paper is.

Make sure you insert documents face down, top edge first.

PREPARATION USE SIMPLE AND

Preparation and Simple Use Guide 7

Adjust the paper guides to fit the width of your document.

Paper Guides

The automatic document feeder (ADF) can hold up to 10 pages, feeding each one individually through the fax machine. Use standard (64 g/m2~90 g/m2) paper when using the ADF; if you’re

using heavier paper, feed each sheet individually to prevent paper jams.

Press Resolution (before you send the fax) to select the resolution for the document you’re sending. If you wish to sent STANDARD resolution, ie a general fax with no graphics, then the default is STANDARD, and the resolution button need not be pressed.

DO NOT use, curled,wrinkled paper, folded, ripped paper, or paper with

staples, paper clips, paste, or tape attached.

• DO NOT use, cardboard,newspaper, or fabric.

• DO NOT use paper on which correction fluid has been used

Make sure documents written with ink are completely dry.

Making a Copy

See “Making a Single Copy”, step 11 in Preparation and Simple Use Guide (see page 4).

Do NOT pull the paper while copying is in progress. To cancel, press Stop.

Setting the Dialling Mode (Tone/Pulse)

Your machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting to PULSE by following the steps below.

1

Press Menu/Set, 1, 1. The screen prompts you to select TONE or PULSE.

2

Use

or

to select the dialling mode, and press Menu/Set when the screen displays the

 

dialling mode you want.

3

Press Stop to exit.

Although this equipment can use either Pulse or Tone signalling, only the performance of the Tone signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use the Tone signalling for access to public or private emergency services. The Tone signalling also provides faster call set up.

8 Chapter

Multi-Line Connections (PABXs)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. You can then leave the machine in FAX ONLY Mode to receive faxes any time of day or night.

If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

If you are installing the machine to work with a PABX:

1 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

2 If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

3 The unit may be used with either pulse or tone dialling telephone service.

Using Extension Telephones

It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.

PREPARATION USE SIMPLE AND

Preparation and Simple Use Guide 9

EXTENSION

EXTENSION

MASTER

 

SOCKET

 

SOCKET

SOCKET

INCOMING

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LINE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FAX

NOT RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 1.

 

 

 

 

 

 

 

 

 

 

DISCONNECT

 

 

 

 

 

 

 

 

EXTENSION

EXTENSION

MASTER

 

SOCKET

SOCKET

SOCKET

INCOMING

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LINE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 2.

10 Chapter

Connecting an External Telephone Answering Device (TAD)

Connections

1 You may connect an external TAD to your machine, as shown below.

TAD

TAD

PREPARATION USE SIMPLE AND

2 Set the number of rings to one or two on your external TAD. (The fax machine’s Ring Delay setting does not apply.)

3

4

5

6

Record the outgoing message on your external TAD (see below).

Set the external TAD to answer calls.

Set MESSAGE STORE (Function menu 8-1) to VOICE:EXT. (Only for FAX-T76)

Set the Answer Mode to TAD:ANSWER MACH.. (Only for FAX-T74) On the FAX-T76, set the Answer Mode to TAD:MSG MGR.

Do not connect a TAD elsewhere on the same phone line––your machine and TAD will both try to control the line.

Outgoing Message (OGM) of External TAD

Timing is important in recording this message.

1 Record four seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

2 Try to record the shortest possible message on your telephone answering device (ideally less than 10 seconds).

3 End your message by giving your Remote Activation Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax manually by pressing 51.”

Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone in manual mode. In these cases you must inform callers that they must enter the remote activation code to send a fax.

Preparation and Simple Use Guide 11

Sequence of External TAD Reception

When you leave your machine set in TAD mode, all calls will be answered by the externally connected telephone answering device, and fax calls will be received automatically provided they come from a machine which sends standard Calling tone (CNG).

Incoming Call

The call is picked up by the TAD. (Recommended short TAD ring delay such as 1 or 2 rings.)

Fax reception is

 

 

 

Auto dial

automatically

activated by

fax call

fax tone.

 

 

 

 

 

 

 

The fax message is received on paper.

The external TAD outgoing message begins (recommended length of 10 seconds or less).

Voice call

The caller leaves a voice message on the external TAD.

 

 

 

The caller must press

Manual

Start or enter your

remote activation

fax call

code to activate the

 

 

 

 

 

 

machine and press

 

 

 

Start.

 

 

 

 

The fax message is received on paper.

The caller can also send a fax message after the voice message.

Connecting an External Telephone

Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone to your machine, as shown below.

External

Extension

Telephone

Telephone

Whenever this external phone (or TAD) is in use, the screen displays EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.

To disconnect the call on the external phone and switch to the fax, lift the handset and press Tel (FAX-T74) or Speaker Phone (FAX-T76).

12 Chapter

Control Panel Overview

FAX-T74

1

2

3

4

5

6

7

8

PREPARATION USE SIMPLE AND

1 Liquid Crystal Display

The LCD displays messages to help you set up and operate your fax machine.

2 Mute/Search

Lets you put calls on hold. Also, lets you dial stored phone numbers by pressing # and a two-digit number. Also lets you look up numbers stored in the dialing memory.

3 R

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

4 Redial/Pause

Redials the last number called. Also inserts a pause in autodial numbers.

5 Tel

Use to shuttle the line between handset and monitor speaker.

6 Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.

7 Tone

Lets you switch the dialling type during a telephone call from PULSE to TONE.

8 One Touch Dial Keys

These 4 keys give you access to 4 previously stored phone numbers.

Preparation and Simple Use Guide 13

9 Stop

Stops a fax, cancels an operation, or exits from function menu mode.

0 Mode

Use to select how the fax machine will handle incoming calls.

A Copy/Help

Makes a copy. If no originals are in the ADF, it prints a quick reference Help List.

B Start

Starts an operation, such as sending a fax.

C Resolution

Sets the resolution when you send a fax or make a copy.

15 14

13

9 10 11 12

D Menu/Set

Lets you access the function menu and programming mode. Also, stores a function setting into the fax machine.

E (Left Arrow)

(Right Arrow)

(Volume)

Moves the LCD cursor to the left or right. Adjust speaker and ring volume.

14 Chapter

FAX-T76

1

2

3

4

5

6

7

8

9

10

PREPARATION USE SIMPLE AND

1 Liquid Crystal Display

The LCD displays messages to help you set up and operate your fax machine.

2 Mute/Search

Lets you put calls on hold. Also, lets you dial stored phone numbers by pressing # and a two-digit number. Also lets you look up numbers stored in the dialing memory.

3 R

Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

4 Redial/Pause

Redials the last number called. Also inserts a pause in autodial numbers.

5 Speaker Phone

Lets you speak to the person at the other end and dial telephone and fax numbers without lifting the handset.

6 Dial Pad

Dials phone and fax numbers, and can be used as a keyboard for entering information into the fax machine.

7 Tone

Lets you switch the dialling type during a telephone call from PULSE to TONE.

8 One Touch Dial Keys

These 4 keys give you access to 4 previously stored phone numbers.

9 Stop

Stops a fax, cancels an operation, or exits from function menu mode.

0 Mode

Use to select how the fax machine will handle incoming calls.

Preparation and Simple Use Guide 15

19

18

17

16

15

14

11 12 13

A Copy/Help

Makes a copy. If no originals are in the ADF, it prints a quick reference Help List.

B Start

Starts an operation, such as sending a fax.

C Resolution

Sets the resolution when you send a fax or make a copy.

D (Left Arrow)

(Right Arrow)

(Volume)

Moves the LCD cursor to the left or right. Adjust speaker and ring volume.

E Menu/Set

Lets you access the function menu and programming mode. Also, stores a function setting into the fax machine.

F Erase

Lets you delete voice messages, fax messages or all messages.

G Play/Record

Lets you listen to voice messages and print fax messages stored in memory. This also lets you record telephone calls.

H MIC (Microphone)

Picks up your voice when you speak to another party using Speaker Phone.

I DIGITAL TAD

Lets you activate Message Manager. Also, notifies you that you have voice or fax messages in the memory.

16 Chapter

1 Setup

Custom Settings

Volume Settings

Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The machine comes set to LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of sending or receiving a fax.

1 Press Menu/Set, 1, 4.

2 Press or to select your setting.

3 When the screen displays the setting you want, press Menu/Set.

4 Press Stop to exit.

Speaker Volume

You can adjust the speaker volume. If you have FAX-T74, you must lift the handset, then press Tel before you can adjust the volume. If you have FAX-T76, press Speaker Phone.

Press or to adjust the volume level. The display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

If you have FAX-T76, you can adjust the speaker volume while you are listening to your OGM (Outgoing Message) and ICMs (incoming messages).

If you turn Incoming Recording Monitor to OFF (Menu/Set, 8, 5) on the FAX-T76, the Speaker for screening calls will be disabled and you won’t hear callers leaving messages. The volume for other operations can still be controlled using and .

Ring Volume

You can adjust the ring volume when your fax machine is idle. You can select a ring volume level or press or until the ring is off.

Press or to adjust the volume level. With each key press, the fax machine rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

PABX and TRANSFER

Your machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. You can gain access to the outside line from your fax connected to PABX by just pressing R.

Also, you can transfer a call to another extension by pressing R.

USE BASIC

Setup 17

Setting PABX

If your machine is connected to a PABX system, set PBX:ON. If not, set OFF.

1

2

3

Press Menu/Set, 1, 5. The screen displays

PBX:OFF

 

Press or to select ON (or OFF), and press

SELECT { } & SET

Menu/Set when the screen displays your selection.

 

Press Stop to exit.

 

You can program an R keypress as part of a number stored in a One Touch or Speed Dial location. When programming the One Touch or Speed Dial number (Function menu 6-1 or 6-3) press R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press R each time before you dial using a One Touch or Speed Dial location. See “Storing One Touch Dial

Numbers” on page 18, and “Storing Speed Dial Numbers” on page 19.

However, if PBX is set to OFF, you can’t use the One Touch or Speed Dial number that an R keypress is programmed into.

Setting the Clock Change

You can easily let the machine’s clock gain or lose one hour by using this feature.

1

2

Press Menu/Set, 1, 6. The screen displays

TO SUMMER TIME?

 

Press or to select Summer Time to gain an hour

SELECT { } & SET

or Winter time to lose an hour, and press Menu/Set.

 

3 Press 1 to change to Winter Time or Summer Time— OR—Press 2 to exit without changing.

Setup Quick Dial Numbers for Easy Dialling

You can set up Quick Dial numbers (three types) for easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes.

Storing One Touch Dial Numbers

You can store 4 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. When you press a One Touch key, the screen displays the name or number as the call is dialled. See “One Touch Dialling” on page 22 .

1

2

One Touch keys are not the dial pad keys. They are the 4 keys (numbers 1-4) located to the right of the dial pad.

Press Menu/Set, 6, 1.

Press the One Touch key where you want to store a number. The screen displays the location you selected.

3 Enter a number (up to 20 digits), and press Menu/Set. The screen prompts you to enter a name for this number.

4 Use the dial pad to enter the name (up to 15 characters). See “Entering Text” on page 81

OR—Go to Step 5 to store the number without a name.

18 Chapter 1

5 Press Menu/Set. The screen prompts you to select the type of number this is. Use or to select the type you want.

FAX a fax only number

TEL a telephone (voice) number

F/T both a fax and telephone (voice) number

6 Press Menu/Set. Return to Step 2 to store another One Touch dial number— OR—Press Stop to exit.

When you dial a One Touch dial number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored.

Storing Speed Dial Numbers

You can store Speed Dial numbers, which you dial by pressing only four keys. There are 50 Speed Dial locations. Even if you lose electrical power, numbers stored in memory will not be lost.

1

Press Menu/Set, 6, 2.

 

2

The screen prompts you to enter a location.

SPEED-DIAL? #

Use the dial pad to enter a two-digit location (00–50).

3

Press Menu/Set. The screen displays your entry, then

#05:

 

prompts you to enter the number you’re storing.

 

ENTER & SET

4

Enter the number (up to 20 digits).

 

5

Press Menu/Set. The screen now prompts you to store

NAME:

 

a name with this number.

 

 

6

Use the dial pad to enter the name (up to 15 characters).

to help you enter letters. ––OR–– Press

 

You can use the chart of “Entering Text” on page 81

 

Menu/Set and go to Step 8 to store the number without a name.

7

Press Menu/Set.

 

8

The screen prompts you to select the type of number this is. Use or to select the type you

 

want.

 

 

 

FAX

a fax number

 

 

TEL

a telephone (voice) number

 

 

F/T

both a fax and telephone number

 

9

Press Menu/Set.

 

10 Return to Step 2 to store another Speed Dial number. ––OR–– PressStop to exit.

USE BASIC

Setup 19

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a

1.CHANGE 2.QUIT

location where a number is already stored, the screen

 

displays the current name stored there, then prompts you to

 

either change it or exit.

 

1

2

Press 1 to change the number stored, or press 2 to exit without making a change.

Enter a new number.

If you want to erase the number, press Stop when the cursor is to the far left of the digits.

If you want to change a digit, use or to position the cursor under the digit you want to change, then enter it.

3 Follow the directions in Storing One Touch Dial or Speed Dial Numbers.

20 Chapter 1

2 Sending a Fax

Scanning Adjustment

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document.

1

Insert the document, face down, in the feeder.

2

Press Menu/Set, 3, 3.

3

Use or to select AUTO, LIGHT, or DARK.

4

When the screen displays your selection, press

 

Menu/Set. The screen displays:

5

Press 2 if you have finished choosing settings, and go

 

to Step 6— OR––Press1 if you want to select

 

additional settings. The display returns to Setup Send

 

menu.

6

Enter a fax number and press Start to send a fax.

Resolution

ACCEPTED

NEXT

1.YES 2.NO

When you have a document in the feeder, you can use the Resolution key. Press Resolution continuously until you see your selection on the screen. If you want to set a different resolution for each page, see “Multiple Resolution Transmission” on page 41 .

Standard: suitable for most typed documents.

Fine: good for small print; transmits a little slower than standard resolution.

Super Fine: good for small print or artwork; transmits slower than fine resolution.

Photo: use when document has varying shades of grey; slow transmission time.

Sending Operation

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

1

Insert the document face down in the feeder.

2

Pick up the handset and listen for a dial tone— OR—press Speaker Phone.

3

Enter the fax number you want to call. See “Dialling a Number” on page 22 .

4

When you hear the fax tone, press Start. If you’re using the handset, hang up.

USE BASIC

Sending a Fax 21

Automatic Transmission

This is the easiest way to send a fax.

IMPORTANT: Do not pick up the handset— OR—press Speaker Phone.

1 Insert the document face down in the feeder.

2 Enter the fax number you want to call. See “Dialling a Number” on page 22 .

3 Press Start.

Dialling a Number

If you are sending a fax, press Start after pressing the Quick-Dial key. If you picked up the handset, press Start when the receiving fax machine answers with fax tones.

One Touch Dialling

1 Pick up the handset— OR—Press Speaker Phone.

2 When you hear a dial tone, press the Quick-Dial key of the location you want to call.

See “Storing One Touch Dial Numbers” on page 18 .

3

To hang up, replace the handset—

OR—Press

Speaker Phone.

 

If you try to use a One Touch location with no number stored in it, you hear a

 

warning sound, and screen displays NOT ASSIGNED. The display returns to

 

normal after 2 seconds.

 

Speed Dialling

 

 

 

 

 

1

Pick up the handset— OR—Press

Speaker Phone.

2

When you hear a dial tone, press Mute/Search, press #, then press the two-digit Speed Dial

 

number.

 

 

3

To hang up, replace the handset—

OR—Press

Speaker Phone.

If you are sending a fax, press Start after pressing the Speed Dial number. If you picked up the handset, press Start when the receiving fax machine answers with fax tone.

Search

You can search for names you have stored in One Touch and Speed Dial memories. Names are displayed alphabetically.

1

Pick up the handset— OR—Press Speaker Phone and press Mute/Search.

2

Enter the first letter of the name you’re looking for using the dial pad.

3

Press

or

to search the memory.

4

Press Start to begin dialling.

5

When the call is over, hang up, or press Speaker Phone.

22 Chapter 2

Redial

If you’re sending a fax manually and the line is busy, you can retry the number by pressing

Redial/Pause.

1

2

Press Redial/Pause.

Press Start. (Only for Ireland)

USE BASIC

Sending a Fax 23

3 Receiving a Fax

Answer Mode Settings

Select Answer Mode

Manual—You must answer all calls yourself. If you hear fax tones, press Start or key 5 1 from an extension phone to begin receiving the fax, then hang up.

Fax Only—The machine automatically answers every call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call.

F/T—The machine automatically answers every call. If the call is a fax, it prints the fax. If the call is not a fax, it signals you with an F/T pseudo-ring, different from the phone company ringing, to alert you to pick up the call. If you select this setting, you’ll need to set the Ring Delay and F/T Ring Time features (on the following pages). See “For F/T (Fax/Tel) Mode Only” on page 42 .

TAD (FAX-T74)—This is the only setting in which you can use an external answering machine. Your telephone answering device is connected to your machine via the socket in the line cord plug, and answers every call. Once the external telephone answering device (TAD) answers, the machine listens for fax tones. If it detects fax tones, it receives the fax.

The TAD setting works only with an external telephone answering device (TAD). Ring Delay and F/T Ring Time do not work in this setting.

TAD (FAX-T76)—The FAX-T76 provides you with a built-in digital Message Manager for fax and voice. When you set the machine to answer calls, it will record up to 15 minutes of messages. See “Message Manager (Only for FAX-T76)” on page 56 for more information.

FAX-T74

MANUAL

FAX ONLY

FAX/TEL

EXTERNAL ANSWERING SYSTEM

Current (Only for FAX-T74)

Answer Mode

FAX-T76

MANUAL

FAX ONLY

FAX/TEL

MSG MGR

Current (Only for FAX-T76)

Answer Mode

24 Chapter 3

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