Brother MFX-1200 User Manual

2.10

Basic operation

Answering calls manually

In any reception mode, you can always answer calls manually if you have an optional handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, use your optional handset to speak back.

If you hear fax tones ( beep beep beep ), press

START

and hang up the optional handset.

The fax machine will begin receiving a fax.

Note: Don t try to answer a call by pressing

MONITOR/CALL

. The monitor function is

for dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an optional handset attached to your fax, there s no need to run to the fax machine to answer every call. If you happen to answer a fax call while you re at another extension, put the handset down, but don t hang up. Walk to the fax machine and pick up the optional handset.Then press

START

After you press

START

, hang up both the fax machine s optional handset and the second telephone s handset. Because remote fax machines will wait several seconds to hear reception tones from your unit, you have about 30 seconds to walk to your fax, pick up the handset, and press

START

While using an optional handset for your call, if you press

COPY RESET

, the

LCD

shows the current fax reception mode. Press

COPY RESET

again to return to the

TEL

mode.

Reception modes

Your fax machine has five different reception modes Tel Ready, Fax Ready, Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready.W ell explain each of these in this section.

T el Ready mode

Use it if: You want to use the same line for both fax and phone calls

and

On that line,you re using at least one other phone which is not

connected to your fax machine

You have an optional handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically. You must

answer each call as described in Answering calls manually (this page, left column).

Fax Ready mode

Use it if: Your fax machine uses its own phone line and doesn t share it with a

phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax.

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes. Use it if: An optional handset is installed on your fax machine

and

You re using the machine as both a fax machine and a telephone

In this mode: Your fax machine receives faxes silently but also alerts you when a

regular voice call comes in. (Your fax machine also beeps once at the end of each reception.) If a voice call comes in, your fax machine detects it and sounds a special ring.If you hear it, answer using your optional handset.

Note: This Fax/Tel Ready mode won t turn off ringers on other telephones in your

house or office. Other phones won t distinguish between fax and voice calls.

Receiving faxes

2.11

Basic operation

T el/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes. Use it if: An optional handset is installed on your fax machine

and

You re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times you ve identified in the

user settings (the default setting is two times). If you don t use the optional handset to answer the call, your fax machine answers the call. If a caller sends a fax, your machine begins receiving it. If a voice call comes in, your machine detects it and sounds a special ring,telling you to answer using the optional handset.

Ans/Fax Ready mode

Use it if: You re using an answering machine that s connected directly to your

fax machine.

In this mode: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record the incoming message. If your fax machine hears a fax tone,it begins receiving the fax message.

Using an answering machine with your fax machine

To connect your answering machine to your fax mac hine:

Set the fax machine for Ans/Fax Ready, as described on right column.

Set your answering machine to answer calls after no more than two rings. (See the answering machine s instructions if necessary.)

Create a new outgoing message on your answering machine. Here s a suggested message:

Hello! You ve reached [your name or telephone number].To leave a voice message,please wait for the beep. To send a fax,press

START

on your fax

machine.Thanks for calling!

Important: Your answering machines outgoing message must be no longer

than 10 seconds.

Detection of silent fax machines

Some older fax machines don t send fax tones when transmitting, which can cause problems when using an answering machine with your fax.

But your fax machine can accommodate these silent machines without disrupting your answering machine operation.

How to select the fax reception mode:

Press Program key,I, and then press

ENTER

seven times.The

LCD

shows your

current fax reception mode:

Press or until your desired reception mode is appeared.

Press

ENTER

to save the setting.

If the paper runs out while fax reception

When your machine runs out of paper, it beeps, the red light of the printer status lights glows and the

LCD

shows which source has run out of paper the 1st cassette, 2nd cassette (optional) or the bypass tray.

In this example, the machine runs out of paper in 1st cassette:

Helpful Tip: If the letter, legal or half-letter sized paper has been set in the bypass

tray, your machine uses it when running out of paper in the paper cassette(s) during fax reception.Your machines bypass tray can hold up to 50 sheets of the paper.

Your fax machine cannot print fax messages without paper. But it can still receive documents into its memory, as described in the section below.

Out-of-paper reception

If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called out-of-paper reception. Once you refill the paper supply ,the fax machine prints the stored messages automatically.

Note: The number of pages (not receptions) your fax machine can store for

out-of-paper reception will vary. It depends on:

Your machine s memory capacity Types of documents being sent to your machine Resolution of documents being sent to your machine

1st Cassette Please Supply Paper

Fax/Tel Ready

←←/→→

/Enter

Fax Ready

←←/→→

/Enter

2.12

Basic operation

Your machines copier features

Your machine has the following copier features:

Single copy (see the right column on this page) Stacking multiple copies (see page 2.12) Sorting multiple copies (see page 2.12) Enlarged or reduced copies (see page 2.13) Negative/positive copy (Reverse black and white areas) (see page 2.16) Combine copy (see page 2.17) Ultra copy mode (see page 2.17)

Basic copy procedure

Press

COPY/FAX

to change to

Copy mode.

When the machine is in the Copy mode,the

LCD

shows:

Note: For details about each item,see Making copy settings, page 2.15

Place your original document in ADF face up,or on the FBS glass face down just as you would to send a fax.

Enter the document size by pressing the

DOCUMENT SIZE

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies Set copy reduction or enlargement ratio

Note: For details about each item,see Making copy settings, page 2.15.

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

Single copy

Press

COPY/FAX

to change to Copy mode.

Place your original document in ADF face up,or on the FBS glass face down just as you would to send a fax.

If you are using FBS glass,enter the document size by pressing the

DOCUMENT SIZE

As needed, set the following:

Select document type and adjust image contrast Set copy reduction or enlargement ratio

Note: If you want to enlarge copy, use the

FBS

glass.

Press

START

Number of copies

Copy reduction or enlargement ratio Recording paper size Document size

COPY/FAX key

Making copies

2.13

Basic operation

Stacking multiple copies

Press

COPY/FAX

to change to Copy mode.

Turn the sort setting off.(See page 2.16.)

Note: The default setting of sorting is on.

Place your original document in ADF face up,or on the FBS glass face down just as you would to send a fax.

Enter the document size by pressing the

DOCUMENT SIZE

Using the numeric keypad to enter the number of copies you want (up to 99).

As needed, set the following:

Select document type and adjust image contrast Set copy reduction or enlargement ratio

Note: For details about each items, see Making copy settings, page 2.15.

Press

START

Note: To stop the copying, press

STOP

Sorting multiple copies (using ADF)

Note: You cannot use the FBS glass for sorting multiple copies.

Press

COPY

FAX

to change to Copy mode.

Make sure the sort setting is turned on. (See page 2.16.)

Place your original document in ADF face up,just as you would to send a fax.

Enter the document size by pressing the

DOCUMENT SIZE

Using the numeric keypad to enter the number of copies you want (up to 99).

As needed, set the following:

Select document type and adjust image contrast Set copy reduction ratio

Note: For details about each items, see Making the copy settings, page 2.15.

Press

START

Note: To stop the copying, press

STOP

Enlarged or reduced copies

Your fax machine is capable of enlargement and reduction when copying. Note: The copy enlargement and reduction rate setting is available only for copy-

ing,not for faxing.

Important: Copy enlargement is available only for copying using the

FBS

; it is not

available for copying using the

ADF

Press

COPY/FAX

to change to Copy mode.

Place your original document in ADF face up,or on the FBS glass face down just as you would send a fax.

Note: If you want to enlarged copy, use

FBS

glass.

Enter the document size by pressing the

DOCUMENT SIZE

Choose an enlargement or reduction ratio using or of the cursor key. You can reduce to 78%, 64 % or 50 % of the original size

You can enlarge to 129% or 200 %

Press

ZOOM

to turn the

ZOOM

light on, and adjust the ratio at 1% steps using

or of the cursor key. Y ou can enter the ratio between 50% and 200%.

OR Directly enter any percentage between 50 % and 200 % by following procedure.

1. Press #.

2. Using the numeric key to enter your desired ratio (50 to 200).

3. Press # again. 129%: Half-letter (5.5″ 8.5″)→ Letter (8.5″ 11″)

78%: Legal (8.5″ 14″)→ Letter (8.5″ 11″) Helpful Tip: You can set the copy reduction or enlargement ratio to Auto .

(See Setting copy auto, page 4.7.) If the Auto is set and you set the document size by pressing

DOCUMENT SIZE

, the machine automatically reduce or enlarge the original size (you entered) to fit on the paper size you selected.

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

2.14

Basic operation

Using the bypass tray

When you need to use a size of paper not currently loaded in your machine s paper cassette(s), or when you want to use a special type of paper (such as transparency film), use the bypass tray.

Important: If loading transparency (OHP) film into the bypass tray,be sure that

the sheet is designed for laser printers and not for copiers.Also, be sure that the film does not have a paper backing and/or a leading strip. If it does,remove the paper backing and/or strip before inserting.Only film should go in, not film with any backing or strip.

Either insert the document in the

ADF

or place it on the

FBS

glass.

Set the paper in the bypass tray. See the table of Acceptable paper size and cassette capacity on page 1.8 and

Loading paper in bypass tray on page 1.10 for more information.

Note: Place the original document in the same orientation as the paper in

the paper source (which you ll select in step 5, below).

Press

PAPER SIZE

to select the bypass tray until the light of the bypass tray of the printer status lights on the control panel glows.

If necessary, select desired resolution, contrast, reduction/enlargement ratio.

Press

START

to begin the copying process.

Memory overflow message

If you ve stored too much information in your machine s memory, a Memory Overflow message may appear on the

LCD

This appears because (1) too many pages have been stored in the memory, or (2) the pages that are stored have too much information on them for your fax machine to remember.

If this message appears,press

START

to tell your machine to copy as many pages in

memory, or press

CANCEL

to delete from memory all pages stored during the current

operation (but not previous operations). Note: If you don t operate your machine within 60 seconds, the machine will auto-

matically print the document stored in the memory during the current operation.

If the paper runs out while copying

When your machine runs out of paper, it beeps, the red light of the printer status lights glows and the

LCD

shows which source has run out of paper the 1st cassette, 2nd cassette (optional) or the bypass tray.

In this example, the machine runs out of the paper in the 1st cassette:

If you want to cancel the current copying job,press

STOP

. Otherwise, supply the

paper to displayed paper source to resume the copying.

1st Cassette Please Supply Paper

Memory Overflow Start Or Cancel

2.15

Basic operation

Making copy settings

When the machine is in the Copy mode,the

LCD

shows:

Number of pages

Use the numeric keypad to enter the desired number of copies for the document.

Copy reduction or enlargement rate

Your fax machine can make enlarged and reduced copies. For more information,see

Enlarged or reduced copies, page 2.13.

Document size

To select the document size manually,press

DOCUMENT SIZE

repeatedly until your

desired document size appears.Y ou can c hoose the Letter,Legal or Half letter:

Note: When the document size is set to Auto (see Setting copy auto, page 4.7)

you may see the

LCD

as below:

[ ] means the machine automatically select the document size.

Note: According to the magnification ratio or recording paper size, the document

size will be not displayed:

Recording paper size

As default, your machine selects the paper source automatically, however if you wish to select the paper source manually, press

PAPER SIZE

repeatedly until your

desired paper size is displayed.The

LCD

toggles the paper size in the 1st cassette,

2nd cassette (if installed), the bypass tray and Auto select mode.

Note: If the bypass tray has no paper, the

LCD

shows None for the paper size of

the bypass tray.

Note: When you choose the auto paper select mode,the

LCD

shows Auto and the all LED of the paper source will be lit. However, if the bypass tray has no paper and the optional 2nd paper cassette has not been installed, the machine will show the [(paper size)] instead of Auto although you select auto paper select mode. And it lights the LED of the paper source that can be used only.

Select Document type

PHOTO

Select this mode when copying photographs or

drawings.

PHOTO/TEXT

Select this mode when copying documents

containing photographs or drawings with letters.

TEXT

Select this mode when copying letters.

To select the document type, press

DOCUMENT

repeatedly.

A glowing

LED

indicates the machine is using the setting named by that

LED

PHOTO

DOCUMENT

PHOTO

/TEXT

TEXT

RESOLUTION

Copy Ready 1

----- Ltr 50%

Copy Ready 1 [ Ltr ] Ltr 100%

Number of copies

Copy reduction or enlargement ratio Recording paper size Document size

2.16

Basic operation

Adjust image contrast

Setting the contrast allows you to compensate for any excessive light or darkness,of the document pages you are copying.

To change the contrast setting, press

CONTRAST

repeatedly.

A glowing

LED

indicates the machine is using the setting named

by that

LED

Note: To avoid confusing the Light and Dark settings, just

remember Light lightens and Dark darkens t o keep it straight.

Sort copy setting

Default setting: On Helpful tip: If you frequently turn this feature off and on, you can set a Soft key

(see page 3.17) to turn on or off by simply pressing that key.

Press Program key,B,3,0,6.

Press

ENTER

The

LCD

shows the current setting:

Press or until the setting you want appears. In this example, we ve chosen Off.

Press

ENTER

to save the setting.

Special copy function

Negative/Positive (reversing black and white areas)

If using this feature, the black and white areas of the original are reversed.

Note: You cannot combine this feature with Reduced or Enlarged copies. Helpful tip: If you programmed a Soft key to turn on or off this feature, simply

pressing that key will turn on or off this feature.

Make sure the machine is in the Copy mode.

Place your original document in ADF face up,or on the FBS glass face down.

Enter the document size by pressing the

DOCUMENT SIZE

Press

ADVANCED FUNCTIONS

ENTER

. The

LCD

shows the current setting:

Note: This feature is Off for default setting. However,you can turn on it for

the default. (See page 4.7.)

Press or until the setting you want appears. In this example, we ve chosen On.

Press

ENTER

to save the setting.The machine returns to the standby mode

with following display:

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

Copy <Nega/Posi> 1

Ltr [ Ltr ] 100%

Nega/Posi :On

←←/→→

/Enter

Nega/Posi :Off

←←/→→

/Enter

Sort Copy :Off

←←/→→

/Enter

Sort Copy :On

←←/→→

/Enter

CONTRAST

NORMAL

LIGHT

DARK

2.17

Basic operation

Combine

Note: This feature is available only for MFX-1600 model. This feature allows you to copying from four one-sided originals to one sheet of

paper.

Make sure the machine is in the Copy mode.

Place your original document in ADF face up,or on the FBS glass face down.

Enter the document size by pressing the

DOCUMENT SIZE

Press

ADVANCED FUNCTIONS

twice,

ENTER

. The

LCD

shows the current setting:

Note: This feature is Off for default setting. However,you can turn on it for

the default. (See page 4.7.)

Press or until the setting you want appears. In this example, we ve chosen On.

Press

ENTER

to save the setting.The machine return to the standby mode

with following display:

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies Set copy reduction or enlargement ratio

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

Ultra copy mode

Note: This feature is available only for MFX-1600 model. Note: The enlargement/Reduction copy is not available with this mode. Note: This mode needs more memory than normal mode. So when you try to make

many copies at a time, the memory overflow may occur.

This feature allows you to copying with more high quality resolution.

Make sure the machine is in the Copy mode.

Place your original document in ADF face up,or on the FBS glass face down.

Enter the document size by pressing

DOCUMENT SIZE

Press

ADVANCED FUNCTIONS

three times,

ENTER

. The

LCD

shows the current

setting:

Press or until the setting you want appears. In this example, we ve chosen On.

Press

ENTER

to save the setting.The machine return to the standby mode

with following display:

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

Copy <Ultra Copy> 1

Ltr [ Ltr ] 100%

Ultra Copy :On

←←/→→

/Enter

Ultra Copy :Off

←←/→→

/Enter

Copy <Combine> 1

Ltr [ Ltr ] 100%

Combine :On

←←/→→

/Enter

Combine :Off

←←/→→

/Enter

2.18

Basic operation

Copy protection

With such a versatile copier built right into your fax machine,you might want to make sure it doesn t become too tempting to unauthorized copying that could deplete your machine s supplies more rapidly. So, to limit the use of your fax machine to only sending and receiving faxes in other words,to activate copy pro- tection:

Press Program key,B,3,0,5,

ENTER

Press or until the setting you want appears. In this example, we ve chosen On.

Press

ENTER

to save the setting.

Whenever someone tries to change the machine to Copy mode,the machine will sound a brief alarm tone and display:

To turn copy protection to use the machines copying function, repeat steps 1-3, in step 2, you press so that the display shows:

Copy Protect :Off

←←/→→

/Enter

Fax Ready Copy Off

Copy Protect

** Complete **

Copy Protect :On

←←/→→

/Enter

Copy Protect :Off

←←/→→

/Enter

2.19

Basic operation

Your fax machine can also be used as a phone, if you have an optional handset installed.The following is a brief look at the machine s telephone features.

Dialing a telephone number

Pick up the optional handset.You will hear a dial tone .

Dial the number by the using numeric keypad.

Press the one-touch key. (See One-touch phone dialing, on page 3.4.)

Press

SPEED DIAL/TEL INDEX

once, then press the three digit speed-dial num-

ber. (See Phoning via speed-dial, on page 3.7.)

Press

TEL INDEX/TEL INDEX

twice, then search the name you want to call using

the cursor key. (See Easy dial directory dialing, page 3.9.)

When the other person answers,begin speaking.

On-hook dialing

Because your machine has a monitor speaker, you can dial without picking up the optional handset. For hands-free dialing:

Press

MONITOR/CALL

. You ll hear a dial tone (unless you have set your speaker

volume to Off; see page 1.8), and the

LCD

shows:

Dial the number you want. Use either the numeric keypad, a one-touch key, a speed-dial number or telephone index to dial.

Important: Your machines monitor speaker is not a speaker phone. If a person

answers the call, pick up the handset to speak.

Note: If the call fails,press

MONITOR/CALL

to hang up.

Redial

Lift the optional handset to get a dial tone.

Press

REDIAL/PA USE

.The

LCD

will show:

Your machine can remember the latest 10 dial numbers. Press or until the dial number you want to redial appears.

Press

START

. When the other person answers,use the optional handset to speak to that person.

Call request

You can send or receive a fax message and have a regular phone conversation on the same call.

For more information on how to use this function,see page 3.25.

Changing the dialing type

If,with your machine set for pulse dialing, you must enter tones (

DTMF

) during a

call, press

DIALING OPTIONS

once (the ! symbol will be shown on the

LCD

).Your

machine now will tone dial all subsequent numbers. Note: Using this key enables tone transmission from the numeric keypad after the

call is connected.When you hang up the call, your machine will return to

pulse dialing for the next call.

Dialing in the event of a power failure

Your fax machine can only receive telephone calls even in the event of a power failure, if an optional handset is attached. But it cannot send or receive a fax document.

V iew Redial History 0:1234567890

** Tel Mode **

Using your fax machine as a phone

2.20

Basic operation

Attaching an optional handset

You may purchase an optional handset for your fax machine. Here is how to attach the handset.

Using a Phillips-head screwdriver, attach the handset cradle to the left side of your machine,using the screws included with the cradle.

Plug one end of the handset cord (it s curled) into the

PHONE

1 jack on the rear

side of your machine.

Plug the other end of the handset cord into the jack on the handset. If connected to a phone line, your fax machine is now off-hook.

Note: The handset has a small flash button which you can press while

holding the handset, putting the fax machine back on-hook until you can hang up the handset properly in step 4.

Place the telephone handset onto the handset cradle.The cradle will press the handset s flash button, hanging up the handset.

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they can share the same phone jack? No problem.

Before we go further, let s explain the idea.Youre plugging the second phone s phone line into your machine s

PHONE

2 jack, not the wall phone jack. In such a

setup, only your machine connects to the wall.The second phone receives phone signals through your machine.

Now,let s proceed

If your second phone is already plugged into a wall phone jack,disconnect it from that jack. Hold onto the phone plug; you ll need it in step 2.

Note: Of course, if your second phone is a model which requires AC power,

as is true for the base of a cordless phone, don t unplug it from its AC power jack!

Using the plug mentioned in step 1, plug the phone cable from your second phone into the

PHONE

2 jack on the left side of your fax machine.

LINE

PHONE1PHONE2

2.21

Basic operation

This page intentionally blank.

This chapter describes convenient features of your machine.

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.50

Advanced Features

Your fax machine s autodialer stores your most frequently called phone and fax numbers for instant recall so you don t have to remember them. Its something like an electronic phone book.

Autodialer basics

How do you autodial?

There are two kinds of autodialer numbers.The difference between the two is how you dial them:

Type

How to dial Amount stored

One-touch Press one of the keys,marked 01 55 55

on the left side of the control panel

Speed-dial Press

SPEED DIAL/TEL INDEX

followed by a 145

three-digit identifier, from 001 to 145

Total amount of numbers stored 200

Location

s and the EasyDial directory

When you store numbers in your autodialer, you can give these numbers descriptive names,such as Chicago office or Billing department .Your machine calls this name a Location ID.

Your machine s autodialer sorts these location IDs alphabetically. Using your EasyDial directory, you can look up these numbers by their descriptive names, just as if you were using a phone book.

Well explain how to store the numbers and location

s in the next few pages.

The EasyDial directory is discussed in detail on page 3.9.

Special Dialing Characters

Your fax machine allows you to enter special dialing characters when programming the autodialer. These characters include hyphens,which make phone numbers easier to read, and special characters needed for international calls.

The chart below briefly describes each of these characters.It also tells you what keys to press on your fax machine to store those characters in your autodialer:

Char. What it does Keystroke(s)

–

Makes long numbers easier to read.

DIALING OPTIONS

(once)

Doesn t change fax machine operation.

(Has no effect in the United States.)

DIALING OPTIONS

(twice)

Tells your fax machine to pause until it

DIALING OPTIONS

(3 times)

hears a dial tone.

Enters a pause. Each pause lasts two seconds (or whatever length you set; see

REDIAL

PA USE

[after you enter

–/

page 4.5). Each pause uses two of the

at least one other character]

characters you can store in one phone number.

If your fax machine is on a pulse (not tone-dialing) line, switches from pulsedialing to tone (

DTMF

)-dialing.Use after

DIALING OPTIONS

(4 times)

–!

the actual phone number but before any characters (such as a long-distance carrier s access code) which must be in

DTMF

tone. Do not use on a tone line.

Advanced features

3.1

Autodialer

Call groups

As you set up your autodialer, you may also want to set up call groups.These are sets of phone numbers that make it easy to send the same fax to many different locations. For example,one call group may include all of your clients in one city, another group may include all of your employees and another may include all your vendors.

Your fax machine can store as many as 200 numbers in up to 32 call groups. See also Call group dialing, page 3.8.

Using one-touch keys

Your fax machine stores up to 55 one-touch numbers using the keys marked 01 55.

Entering or changing a one-touch number

Press Program key,A,1,0,1,

ENTER

. The

LCD

shows the empty one-touch

number.

Note: If a one-touch number other than 01 appears on the

LCD

, it means

that you have already entered a number for 01.

Press the one-touch key in which you want to store a number or change a previously stored number. Here, we ve selected 02 and the

LCD

shows either:

Note: If you want to select a different one-touch key,press that key now.

Press

ENTER

. Depending on whether you already have a number entered for

this one-touch number, the

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review Special dialing characters, page 3.1.) The number can be up to 40 characters in length:

Your

LCD

can show only 20 characters at a time.To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

When the number is as you want it, press

ENTER

to store it.

The

LCD

now shows either:

You now have the option to enter (or change) an alternative number.Your fax machine will dial this alternative number during a transmission after all redial attempts to the regular number fail. If the alternative number also fails,the fax alarm beeps to alert you to a problem.

Note: You can enter one alternative number for one speed-dial or one-touch

number you entered.Your fax holds a maximum of 10 alternative numbers in all, that is, only 10 speed-dials or one-touch numbers can have the alternative number. After you have entered the alternative numbers for 10 speed-dials or one-touch numbers,your machine will no longer show this display.

If you want to enter (or change) an alternative number, enter it now. The number can be up to 40 characters long. If you do not want to enter or change an alternative number ,go on to step 7.

Press

ENTER

The

LCD

now shows:

The machine is n ow pro mptin g you fo r a name a Locati o n ID so you ll be able to find it in the EasyDial directory (see page 3.9).

If you do want to enter or change this Location ID, go on to step 9. If you do not want to enter or change this Location

, skip to step 10.

Enter the Location

by using the one-touch keys.(If necessary,review

Entering characters , page 1.12.) A numbers Location

may be up to 24

characters in length.

Press

ENTER

to save the setting and continue.

The

LCD

now displays:

You may now assign this number to up to 32 call groups. (If necessary, review

Call groups, left column.)

02:Group No.

2,6_

02:Group No.

02:Name ;Lower S. W.Region Office_

02:Name ;Upper _

02:Alt. No. 9-1-555-987-6553_

02:Alt. No. _

02:Fax Number 9-/1-5559292039_

02:Fax Number 9-1-555-987-6543_

02:Fax Number _

Select One-Touch 02:9-1-555-987-6543

Select One-Touch 02:No Number Stored

Select One-Touch 01:No Number Stored

Advanced features

3.2

Advanced features

If you do want to enter or change the call group number ,go on to step 12. If you do not want to enter or change this number s call group, go to step 13.

Use the numeric keypad to enter the call groups for this number. There are 32 possible call groups,numbered 1 32.

Here, we ve entered 3 to assign this one-touch number to Call Group 3:

If you want to assign the number to more than one call group,insert a comma after each number (except the last one) by pressing

GROUP

For example, if you enter 3,

GROUP

,1,6,

GROUP

,2,7to assign this one-touch

number to Call Groups 3, 16 and 27, the

LCD

shows:

Helpful tip: To assign this number to all 32 call groups,enter 0 (zero).

Press

ENTER

The

LCD

will display the next empty one-touch number. If you want to enter this one-touch number, go back to step 3. If you do not want to enter any more one-touch numbers, press

STOP

to finish. If you do not want to enter the currently displayed one-touch number but do want to enter another one-touch number ,go back to step 2.

Use the autodialer labels in your fax s packaging to write down the stored numbers for easy reference.

Erasing a one-touch number

Press Program key,

,1,0,2,

ENTER

. The

LCD

shows the one-touch number

you have already entered:

Note: If the one-touch number that appears is other than 01, it means that

01 is empty .

Press the key for the one-touch number you want to erase. Here, we ve selected 02:

If you want to erase a number stored in a different one-touch key than what appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

shows:

Important: If you want to quit without erasing the one-touch number

you ve selected, press

CANCEL

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another one-touch number,repeat steps 2 5. Or press

STOP

to return to

standby mode.

Printing a list of one-touch numbers

Forgot which number is stored in whic h one-touc h key? Just print a list of your onetouch numbers. The list includes each keys number,the Location ID(if any), fax/telephone number and group number(s) you ve stored in the key.

To print a list of one-touch numbers, press Program key,E,1,0,6,

ENTER

Erase One-Touch

** Complete **

02:Erase One-Touch Check Enter/Cancel

Select One-Touch 02:9-1-555-987-6543

Select One-Touch 01:9-1-555-345-6789

02:Group No. 3,16,27_

02:Group No. 3_

3.3

Advanced features

One-touch fax dialing

To dial a fax call using a one-touch number:

Place the the document in the

ADF

, or on the

FBS

glass.

If you are using the

FBS

glass,enter the document size by pressing the

DOCUMENT SIZE

Adjust resolution and contrast if necessary.

Press the one-touch key in which you ve stored the number.

What happens next depends on whether you specified memory transmission or real time transmission:

If you specified Quick Memory transmission:

Your fax machine scans the first page of your document into memory, then dials the other fax machine.

While dialing,your machine scans the other documents into memory. The

LCD

shows the Location

and the document s width and resolution settings:

Note: If the entry doesn t have a Location

, the number appears.

When the other machine answers,your fax transmits the scanned document directly from memory. (To review Quick memory transmission,see page 2.3.)

If you specified normal memory transmission:

Your fax machine scans your entire document into memory first, then dials the other fax machine.

The

LCD

shows the Location IDand the document s width and resolution settings:

Note:If the entry doesn t have a Location ID, the number appears. When the other machine answers,your fax transmits the document directly from

memory. (To review Memory transmission,see page 2.3.)

If you specified real time transmission:

Your fax machine dials the other fax machine. The

LCD

shows the Location IDand the document s width and resolution settings:

Note: If the entry doesn t have a Location ID, the number appears. When the other machine answers,your fax feeds the document through its scan-

ner, transmitting as it goes. (To review Real time transmission, see page 2.3.)

One-touch phone dialing

To dial a phone call using a one-touch number, you must have an optional handset attached to your machine.(Contact your authorized Muratec dealer to order an optional handset.)

To make the call:

Obtain a dial tone by doing one of the following:

Lift the handset Press

MONITOR

CALL

to use the monitor speaker

Press the one-touch key in which you ve stored the number. As the machine dials,it shows the number on the

LCD

Note: Remember that your fax machine s monitor speaker is not a speakerphone.

If you dialed by using the monitor speaker, pick up the handset to speak to the person that answers.

Note: If the call fails,and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

hang up.

** Tel Mode **

9-555-2842_

Plano Office A4 Normal

3.4

Advanced features

Using speed-dial numbers

Your fax machine will store up to 145 speed-dial numbers, designated by three-digit identifier codes from 001 through 145.

Entering or changing a speed-dial number

Press Program key,A,2,0,1,

ENTER

. The

LCD

shows an empty speed-dial

number:

Note: If a speed-dial number other than 001 appears on the

LCD

, it means

you have already entered a number for 001.

Use the numeric keypad to enter the desired speed-dial number s three-digit identifier code. Here, we ve entered 005 and the

LCD

shows either:

Important: When entering the identifier code for speed-dial numbers less

than 100, you must enter leading zeros to make three digits. For example ,001-099.

If you want to select a different speed-dial number, press that number s threedigit identifier code now.That number appears on the

LCD

Press

ENTER

. Depending on whether you already have a number entered for

this speed-dial number, the

LCD

now shows either:

Your display can show only 20 characters at a time.To view characters beyond those 20, press to scroll to the left or to scroll to the right.

When the number appears as you want it, press

ENTER

to store it.

The

LCD

now displays either:

Note: You can enter one alternative number for one speed-dial or one-touch

If you do want to enter (or change) an alternative number ,enter it now. This number can be up to 40 characters long. If you do not want to enter or change an alternative number ,go on to step 8.

Press

ENTER

The

LCD

now shows:

The machine is n ow pro mptin g you fo r a name a Locati o n ID so you ll be able to find it in the EasyDial directory (see page 3.9).

If you do want to enter or change this number s Location ID, go on to step 10. If you don t want to enter or change this numbers Location

, skip to step 11.

Enter the Location IDby using the one-touch keys.(If necessary,review

Entering characters , page 1.12) A numbers Location

may be up to 24

characters in length.

Press

ENTER

to save the setting and continue.

The

LCD

now shows:

You may now assign this number to up to 32 call groups. (If necessary, review

Call groups, page 3.8.)

If you do want to enter or change the call group number ,go on to step 13.

005:Group No. 1,4,12_

005:Group No. _

005:Name ;Lower W est Coast Sales_

005:Name ;Upper _

005:Alt. No. 9-1-555-789-3556_

005:Alt. No. _

005:Fax Number 9-1-555-567-1234_

005:Fax Number 9-555-397-0123_

005:Fax Number _

Enter Speed-Dial No. 005:9-555-397-0123

Enter Speed-Dial No. 005:No Number Stored

Enter Speed-Dial No. 001:No Number Stored

3.5

Advanced features

If you do not want to enter or change this number s call group, skip to step 14.

Use the numeric keypad to enter the call groups for this number. There are 32 possible call groups,numbered 1 32.

Here, we ve entered 6 to assign this speed-dial number to Call Group 6:

If you want to assign the number to more than one call group,insert a comma after each number (except the last one) by pressing

GROUP

Here, we ve entered 6,

GROUP

,1,7,

GROUP

,3,0to assign this speed-dial num-

ber to Call Groups 6, 17 and 30:

Helpful tip: To assign this number to all 32 call groups,enter 0 (zero).

Press

ENTER

The

LCD

will display the next empty speed-dial number. If you want to enter this speed-dial number, go back to step 4. If you do not want to enter any more speed-dial numbers, press

STOP

to finish. If you do not want to enter the currently displayed speed-dial number but do want to enter another speed-dial number,go back to step 2.

Erasing a speed-dial number

Press Program key,A,2,0,2,

ENTER

. The

LCD

shows the speed-dial number

you have already entered:

Note: If the speed-dial number that appears is other than 001, it means

that 001 is empty .

Use the numeric keypad to enter the three-digit identifier for the speed-dial number you want to erase.Here, we ve selected 005:

If you want to erase a different speed-dial number than the one that appears on the

LCD

, enter that number now.

Press

ENTER

. The

LCD

shows:

Note: If you want to quit without erasing the speed-dial number you ve

selected, press

CANCEL

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another speed-dial number,repeat steps 2 5. Or press

STOP

to return to

standby mode.

Printing a list of speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number s three-digit identifier, the Location ID(if any), number and any group numbers you ve stored for that speed-dial number .

To print a list of speed-dial numbers, press Program key,E,1,0,7,

ENTER

Erase Speed-Dial

** Complete **

005:Erase Speed-Dial Check Enter/Cancel

Enter Speed-Dial No. 005:9-1-555-987-6543

Enter Speed-Dial No. 001:9-555-584-6950

005:Group No. 6,17,30_

005:Group No. 6_

3.6

Fax dialing via speed-dial

To dial a fax call using a speed-dial number:

Place the document in the

ADF

, or on the

FBS

glass.

If you are using the

FBS

glass,enter the document size by pressing the

DOCUMENT SIZE

Adjust resolution and contrast if necessary.

Press

SPEED DIAL

TEL INDEX

. The

LCD

shows:

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The

LCD

shows the

Location ID(or fax number) you stored:

Press

START

What happens next depends on whether you specified memory transmission or real time transmission:

If you specified quick memory transmission:

Your fax machine scans the first page of your document into memory, then dials the other fax machine.

While dialing,your machine scans the other documents into memory. The

LCD

shows the Location

and the document s width and resolution settings:

Note: If the entry doesn t have a Location

, the number appears.

When the other machine answers,your fax transmits the scanned document directly from memory. (To review Quick memory transmission,see page 2.3.)

If you specified normal memory transmission:

Your fax machine scans your entire document into memory, then dials the other fax machine.

The

LCD

shows the Location

and the document s width and resolution settings:

Note: If the speed-dial entry doesn t have a Location

, the number appears.

When the other machine answers,your fax will transmit the document directly from memory. (To review Memory transmission,see page 2.3.)

If you specified real time transmission:

Your fax machine dials the other fax machine. The

LCD

shows the Location IDand the document s width and resolution settings:

Note: If the speed-dial number doesn t have a Location ID, the number appears. When the other machine answers,your fax feeds the document through its scan-

ner, transmitting as it goes. (To review the Real time transmission, see page 2.3)

Phoning via speed-dial

To dial a phone call using a speed-dial number, you must have an optional handset attached to your machine.To make the call:

Obtain a dial tone by doing one of the following:

Lift the handset Press

MONITOR

CALL

to use the monitor speaker

Press

SPEED DIAL/TEL INDEX

.The

LCD

shows:

Use the numeric keypad to enter the three-digit identifier for the speed-dial number you want to dial. As the machine dials, it shows the number on the

LCD

Note: Remember that your fax machine s monitor speaker is not a speakerphone.

If you dialed using the monitor speaker, pick up the handset to speak to the person that answers!

Note: If the call fails,and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

hang up.

** T el Mode **

9-555-5783_

** T el Mode **

Plano Office A4 Normal

Plano Office

A4 Normal

Plano Office

A4 Normal

Plano Office S018_

Enter Speed-Dial No. S_

Advanced features

3.7

Call group dialing

If you frequently send the same fax message to more than one location, store the group number into the one-touch key or speed-dial number. (If necessary, see Using a one-touch keys and Using speed-dial numbers , in previous page.)

After you store the group number, you can send the same fax to many different locations using

GROUP

key.

Send a fax via call group

Note: The call group dialing can be used only with memory transmission.

Place the document in the

ADF

, or on the

FBS

glass.And adjust resolution and

contrast if necessary.

If you are using the

FBS

glass,enter the document size by pressing the

DOCUMENT SIZE

Press

GROUP

Use the numeric keypad to enter the group number you want to send a fax.

Note: If you want to send a fax to several groups at a time, press

BROADCAST

then repeat steps 2 3. Also,you can include the one-touch location, speed-dial location and up to 30 manually dialed number. (See

Broadcasting, page 3.10.)

Press

START

Printing a call group directory

Your machine can also print a call group directory.This lists all your stored autodialer numbers by Location IDand lists the groups to which these numbers belong.

The directory divides the call groups into four banks,01 09 (the list shows 00), 10 19 (the list shows 10), 20 29 (the list shows 20) and 30 32 (the list shows 30). If you specify call group 0 (which puts the number in all call groups), the directory shows all numbers (see right column).

For example ,the directory might show:

In this list, one-touch number 01 ([01]) is in groups 4, 10 and 14; one-touch number 02 ([02]) is in group 1; one-touch number 03 ([03]) is in groups 20 and 32; speed-dial number 001 (S001) is in call groups 2 and 4; speed-dial number 002 (S002) is in groups 7, 10 and 21; and speed-dial number 003 (S003) is in all groups, 1 to 32.

To print a call group directory,press Program key,E,1,0,9,

ENTER

[01] Carson Co 4 0 4 [02] Tex. Ofc. 1 [03] e.e.gummi 0 2 S001 And Sew I 2 4 S002 KC Enterp 7 0 1 S003 Katz Cat 12345678901234567890123456789012

00 10 20 30No. Location

Enter Group No. G

Advanced features

3.8

Advanced features

EasyDial directory dialing

EasyDial directory dialing makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location IDs,so you can find them and dial them easily.

To dial using EasyDial:

For a regular phone call:Pick up the optional handset.

Note: To make a regular phone call from your machine, you must have an

optional handset attached.

For a fax call:Place the document in

ADF

, or on the

FBS

glass.And adjust reso-

lution and contrast if necessary.

Press

SPEED DIAL/TEL INDEX

twice.The

LCD

shows the first listing in your fax

machine s EasyDial directory:

The EasyDial directory sorts entries alphabetically in the following order: (1) by alphabet, (2) by number and (3) by symbol.

If the listing that appears is the one you want to dial, skip to step 4. Otherwise, proceed to next step.

Scroll through the listings to find the one you want.You do this by pressing the following cursor key:

or to select the character set alphabet, number or symbol for

the first character of the Location ID.

or to check different listings within that character set.

Note: The scrolling is open-ended. For example, when you run out of

listings beginning with alphabet

, pressing or automatically

moves you into listings beginning with other characters.

When the

LCD

displays the name you want to dial,press

START

If you ve set the document in the ADF, your machine will start the fax transmission.

If you ve set the document on the FBS glass, enter you document size by pressing

DOCUMENT SIZE

, then press

START

.Your machine will start the fax

transmission. If you make a regular phone call, speak after a person answered.

If an EasyDial call fails

If an EasyDial call fails,what happens next depends upon the kind of call it was.

If it was a fax call

Your fax machine automatically redials the number according to the redial inter-

val you ve set. It keeps trying until either of the following occurs:

It successfully reaches the other number It has attempted the number of redials programmed and has still not connected

(see Changing redial settings, page 4.5).

If it was a regular phone call

You ll have to redial manually:

Lifting the optional handset.

Press

REDIAL/PA USE

.The

LCD

will show:

Your machine can remember the last 10 dial numbers you ve dialed. Press or until the dial number you want to redial appears.

Press

START

V iew Redial History 0:1234567890

Telephone Index [A] ABC Company :[01]

3.9

Advanced features

The fastest way to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just

add more fax numbers.Y ou can enter up to 230 numbers:

30 manually-dialed numbers AND 200 autodialer numbers OR 1 call group with all 200 autodialer numbers

You can broadcast using any function that requires a fax number to be entered. That means you can send a delayed broadcast, program a polling broad-

cast and even broadcast to hub units for F-Code relay broadcast initiation. All of these are explained in this chapter.

To send a broadcast fax:

Insert the document and make any necessary adjustments as you would for a regular fax transmission.

Press

BROADCAST

Enter the first fax number,as usual. Use either a one-touch number,a speeddial number, a call group or a regular number dialed from the numeric keypad.

To add more fax numbers ,press

BROADCAST

between each one to insert a

comma.Then enter the number as described in step 3 (pressing

GROUP

inserts its

own comma).You can send to up to 230 numbers for a broadcast.

Important: Do not insert a comma after the last fax number. Note: If you enter characters by mistake,press

CANCEL

to erase them.

Press

START

.Your fax machine scans the document into memory and then

sends it to each number or call group you ve entered.

Delayed broadcasting

What if you want the broadcast to take place later? Thats the purpose of setting up a delayed broadcast.

Note: Delayed commands are discussed on pages 2.8 and 2.9.And you may want

to read Delayed transmission on page 3.11 before proceeding.

Follow steps 1 4 of Broadcasting basics (left column).

Press

ADVANCED FUNCTIONS,ENTER

Use the numeric keypad to enter the day of the month and time (in 24-hour format) when you want the broadcast to occur. Here, we ve scheduled it for 10:15 PMon the 30th.

Press

ENTER

to save the setting.

Press

START

.Your machine will scan your document into the memory and

return to standby mode, while showing this on the

LCD

This means your fax machine is reserved for the delayed broadcast you just programmed, but it can still be used to send and receive faxes if your broadcast document is stored in memory.

Making changes to broadcasts

If you need to make changes in a broadcast after setting it up,use the

REVIEW COMMANDS

function. See Reviewing or canceling parts of a broadcast, page

2.8.

** Reserved **

Jun 01 2000 17:17

Delayed Enter Time: 3

0/22:15

Press Start [03],S098,G12,9-555_

3.10

Broadcasting

Advanced features

Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 99 delayed commands, each of which you can program up to 31 days in advance.

Important: If you program all 99 delayed transmission commands, no further

memory transmission is possible until one or more of the commands is completed. (To review Memory transmission, see page 2.3.) However,if all 99 delayed commands are programmed, you can always transmit with the Real time transmission from ADF (see page 2.3).

Setting up a delayed transmission

Important: Your machine only remembers the day of the month that it s supposed

to send a delayed transmission. It does not remember the month itself.So if you want to send a transmission at 5:05PMon June 26, don t program the transmission sooner than 5:06

on May 26.

To set up a delayed transmission:

Insert the document and make any necessary adjustments.

Press

ADVANCED FUNCTIONS

. The

LCD

shows:

Press

ENTER

.The

LCD

shows the current day of the month, followed by the

current time (in 24-hour format):

Use the numeric keypad to enter the day of the month and the time when you want the fax to send the delayed transmission.

Note: Press to move the cursor left, or to move it right. Here, we ve set the transmission to occur on the 11th at 11:05

When the date and time are entered, press

ENTER

to save the delayed trans-

mission.The

LCD

shows:

Enter the fax number for the delayed transmission document.You can either press a one-touch key, enter a speed-dial number or use the numeric keypad to enter the fax number.

Press

START

. Your machine returns to standby mode, while showing this on

the

LCD

This means your fax machine is reserved for the delayed transmission you just programmed.

If you set the machine for memory transmission, it will scan the document into memory, after which you can use the machine normally.

If you set the machine for non-memory transmission (real time transmis- sion), the machine can receive faxes but can t transmit until your delayed command has been performed.

Important: If you specified the delayed non-memory transmission (real

time transmission), do not remove the document in

ADF

. If the

document is removed from

ADF

before a delayed command com-

pletes,it cancels the delayed real time transmission.

** Reserved **

Jan 29 2000 17:17

Enter Fax Number _

Delayed Enter Time: 1 1/23:05

Delayed Enter Time: 0

6/17:16

1.Delayed

←←/→→

/Enter

3.11

Delayed transmission

Advanced features

Batch transmission allows you to store multiple documents in an electronic basket throughout the day and then fax that entire basket to one location.

To do this, just tell the machine when and where the transmission should go. When that date and time arrives,your machine will transmit each document in the batch box to the remote fax machine.Y ou can store up to 40 documents (eac h document can include one page or many pages) into your machines five electronic batch boxes.

Creating or modifying a batch box

Before sending a batch transmission, you have to create batch boxes in your fax machine.The steps below also let you modify existing batch boxes.

To create or modify a batch box:

Press Program key,C,5,0,1,

ENTER

. Depending on whether you already

have a number entered for batch box 1, the

LCD

shows:

Use the numeric keypad to enter the number (15) of the batch box you want to create or modify. Here, we ve pressed 3 and see either:

If you want to select a different batch box than the one displayed on the

LCD

use the numeric keypad to enter the batch box number now.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the fax number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review Special dialing characters, page 3.1.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time.To view characters beyond those 20, press to scroll to the left or to scroll to the right.

When the number appears as you want it, press

ENTER

. The

LCD

now shows:

Instruct your fax to send from this batch box in one of the following ways:

Option 1: Once at a certain time on a certain day of the month (For exam-

ple: Do this at 5:05 PMon the 30th. ) Use the numeric keypad

to enter the date and time (24-hour format) the machine should send the documents from the batch box:

Option 2: At a certain time each day you press the key (For example: Do

this at 5:05 PMtoday. ) Use the numeric keypad to enter 0, 0 (00),and then the time when the fax should send the documents from the batch box:

Note: To change a digit in the date or the time,press to move the cursor

left or to move it right. Then enter the correct number .

When the date and time are set, press

ENTER

The

LCD

now shows:

The machine now asks you to name this batch box. If you do not want to enter or change this batch boxs name, skip to step 11.

Enter the name by using the one-touch keys.(If necessary,review Entering characters , page 1.12) A batch boxs name may be up to 24 characters in length.

3:Name ;Lower Bookkeeping_

3:Name ;Upper _

3:Transmit T ime Enter Time: 0

0/17:05

3:Transmit T ime Enter Time: 3

0/17:05

3:Transmit T ime Enter Time: 2 6/14:00

3:Fax Number 9-1-555-871-9052_

3:Fax Number 9-555-2110_

3:Fax Number _

Select Batch Box 3:9-555-2110

Select Batch Box 3:No Number Stored

Select Batch Box 1:9-1-555-345-6789

Select Batch Box 1:No Number Stored

3.12

Batch transmission

Advanced features

Press

ENTER

to save the batch box information.

To create or modify another batch box,repeat steps 2 11. To finish,press stop.

Printing a list of batch boxes

You can easily print a list of your batch boxes. The list includes each boxs identifier number, the Location

, fax number and date/time the transmission should start.

To print the list,press Program key,

,1,1,5,

ENTER

Storing a document for batch transmission

Your fax machine can store up to 40 documents (each document can include one page or many pages) in each batch box until the date and time you designate the batch transmission to take place.Once the batch documents are transmitted, they are automatically erased from the machine s memory.

Note: For this operation to work,two things must be true:

The batch box must exist on your fax machine. You must know the batch boxs one-digit number (15).

To store a document in a batch box for batc h transmission:

Insert the document and make any necessary adjustments.

Press

ADVANCED FUNCTIONS

five times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the one-digit number for the batch box you want to use.Here, we ve entered 5 to indicate batch box 5.

Note: Tx is a common abbreviation for transmission.

Press

ENTER

. The

LCD

shows:

Important: Your machine gives each document in a batch box a file number,

shown as 1 above. You will need to know this file number should you later wish to erase or print the stored document. Each batch box holds up to 40 files (1-40).

Press

START

.The machine displays Reserved on the top line of the

LCD

This means the document is stored in memory.

Printing a list of stored batch documents

You can print a list of the documents stored in your machine s batch boxes. This list provides you with the documents file numbers so you can erase or print them as needed.

To print the list,press Program key,

,1,1,6,

ENTER

Printing a document stored in a batch box

To print a document stored in a batch box:

Press Program key,

,3,0,3,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (15)of the batch box storing the document you want to print.Here,we ve entered 1 to indicate batch box 1.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the document s file number (1 40).

Press

ENTER

Your fax machine prints the document, then returns to standby mode.

1:Batch Document Enter File No. :_

Batch Document Enter Box No. :_

Press Start Box :5 File : 1

Batch Tx Enter Box No. : 5

Batch Tx Enter Box No. :_

3.13

Advanced features

Erasing a document stored in a batch box

To erase a document stored in a batch box on your fax mac hine:

Press Program key,

,2,0,3,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (15)of the batch box storing the document you want to erase.Here, we ve entered 1 to indicate batch box 1.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the document s file number (1 40).

Press

ENTER

. The fax machine now gives you one last chance to change your

mind before erasing the document.

Important: To quit the operation without erasing this or any document,

press

STOP

. The machine returns to standby mode.

Press

ENTER

. The fax machine erases the document you ve chosen, then

returns to standby mode.

Erasing an empty batch box

Batch boxes must be empty to be erased. If a box has documents stored in it, then you first have to erase those documents.See left column.

To erase an empty batch box:

Press Program key,C,5,0,2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (15) of the batch box you want to erase. Here, we ve pressed 2 and see:

If you want to erase a different batch box than what appears on the

LCD

, enter

that batch boxs number now.

Press

ENTER

. If the batch box is empty, the

LCD

shows:

Important: If you select a batch box whic h is notempty,the machine beeps

and briefly shows:

Erase any documents stored in the batch box (see left column), then go back to step 3.

Important: If you w ant to quit without erasing the batch box youve

selected, press

CANCEL

. The fax will return to step 2.

Important: If you want to quit without erasing any batch box, press

STOP

The machine returns to standby mode.

Press

ENTER

to erase the batch box.

To erase another batch box,repeat steps 2 5.To finish, press

STOP

Erase Batch Box

** Complete **

Select Batch Box Document Stored

2:Erase Batch Box Check Enter/Cancel

Select Batch Box 2:9-1-972-5559900

Select Batch Box 1:9-5551023

Select Batch Box 1:No Number Stored

1:Batch Document Check Enter/Stop

1:Batch Document Enter File No. :_

Batch Document Enter Box No. :_

3.14

Advanced features

Polling allows someone to fax a document to you without having to make the call or pay for it.There are several kinds of polling:

Regular polling Your fax retrieves a document from a remote fax machine. F-Code polling Your fax retrieves a document stored as a file in the remote fax

machine.To do this, you must be communicating with another F-code-compatible fax machine.For more information on F-Code polling,see F-Code communication, pages 3.35.

Note: For polling to work,the remote machine must also be set up to be polled.

Regular polling

To set up your machine for regular polling:

Make sure the document is inserted in the remote fax machine.

Press

ADVANCED FUNCTIONS

twice and then press

ENTER

. The

LCD

shows:

Enter the remote fax machine s number by either pressing a one-touch key, entering a speed-dial number or using the numeric keypad.

To perform the regular polling now, skip to step 8. To perform delayed regular polling,go on to step 5.

Press

ADVANCED FUNCTIONS,ENTER

. The

LCD

shows:

Use the numeric keypad to enter the date and time (use the 24-hour format) when your machine should perform the delayed regular polling.

Press

ENTER

Press

START

When your machine polls for documents,it dials the number and, upon making contact with the other machine,begins receiving the document as if the other machine had placed the call.

Being polled

Not only can you poll, but you can also be polled.To set up a document for regular polling:

If your fax machine is set for Tel Ready reception, change it to the reception mode except the Tel Ready.

Important: Your machine can t be polled if it s in Tel Ready mode.

Insert the document.

Adjust resolution and contrast if necessary. (Your fax machine will be transmitting to the machine doing the polling.)

Press Program key,D,1,0,1,

ENTER

Your fax will scan the document into memory and return to standby mode.

Once the remote fax machine polls the document you stored, your fax machine automatically erases the document from memory.

Printing a stored polling document

To print a document youve stored for regular polling without erasing it, press Program key,

,3,0,1,

ENTER

Erasing a stored polling document

To erase a document youve stored for regular polling from your machine s memory, press Program key,D,2,0,1,

ENTER

Limiting polling access to your fax machine

When you set the passcode, a calling fax which doesn t present the proper passcode cannot poll from your fax.

Important: The passcodeyou use for polling operation is not the same as the pro-

tection passcode (see page 3.50).

Delayed Enter Time: 1 5/17:05

Enter Fax Number _

3.15

Polling

Advanced features

Note: If you re using the Block Junk Fax feature (see pages 3.54 3.55), even

incoming calls which meet the passcode test must come from phone numbers you ve approved.

To set your fax machines passcode:

Decide on the four-digit passcode (0001 9999) you want to use. Write it down, and put it in a safe place.

Press Program key,

,2,1,3,

ENTER

. The

LCD

shows the current code:

Use the numeric keypad to enter the desired four-digit passcode .

Press

ENTER

to save the setting.

Note: To turn off the limiting polling, change the passcode to 0000 by repeating

steps 1 4 and entering 0000 in step 3.

Passcode Passcode : 5 627

Passcode Passcode : 0 000

3.16

Advanced features

Your fax machine has numerous special features to make your communication easier. Well cover them here.

Soft keys

Soft Keys are shortcut keys. You can program the soft keys on the control panel to turn on or off any function with just the touch of a button.Your machine has three Soft Keys. If the light above any one of these keys glows, that means the setting programmed into that key is active.

These keys are programmed at the factory to turn the following functions on or off:

Confirmation report (see page 3.22) Memory transmission (see page 2.3) Monitor / Call request (see pages 2.6 and 3.25)

Note: The keys that are programmed at the factory turn the functions above them

on and off,but only for the next transmission that you send from your fax machine.Once that transmission is complete,your machine returns to its default setting.

But instead of using the Soft Keys to control the functions above, you can program them to turn other functions on or off.These functions are:

Energy saving (see page 4.9) Fax & Copy (see page 3.21) Send TTI (see pages 1.18 and 4.2) Security reception (see page 3.50) Cover page (see page 3.23) Sort copy (see pages 2.13 and 2.16) Negative / Positive copy (see page 2.16) Combine (only for MFX-1600) (see page 2.17) Copy / Fax mode (see page 1.11)

Note: And instead of just turning the function on or off for the next transmission,

as the factory-set keys do, changing the Soft Key settings actually sets the default for your fax machine.(These default settings can be changed, if necessary.They are not permanent.)

Setting the Soft Key

Press Program key,B,1,0,3,

ENTER

. The

LCD

shows:

. . . or indicates another function you ve stored into this key.

Press or until the Soft Key (1-3) you want to change appears. In this example, we ve chosen 3.

Press

ENTER

.The

LCD

shows:

Press or until the function appears that you want to program into the key. In this example, we ve chosen Cover page.

Press

ENTER

to save the setting.

The

LCD

will display the next Soft Key. If you do want to set this Soft Key, go back step 3. If you do not want to set the currently displayed Soft Key but do want to set another Soft Key, go back to step 2. If you do not want to set any more Soft Keys,press

STOP

to finish.

Now you can use the labels included in your machines original packaging to label the Soft Key function you just set.

3:Cover Page

←←/→→

/Enter

3:Monitor/Call

←←/→→

/Enter

Select Soft Key No. 1:Report

3.17

Special features

Advanced features

Macro keys

If you perform the same operation repeatedly, you can automate the operation using a macro.A macro is a series of the several steps that you group together as a single command to accomplish the operation automatically.

A macro key faithfully records up to 60 steps that you performed to teach the macro. You can teach the Macro keys to carry out any of the following jobs, but you cannot

teach the operation regarding the machine settings. Note: One Macro key can hold only one job. It cannot combine two or more jobs.

Copy:

All copy settings

Printouts:

Machine settings list (page 4.10) Fax settings list (page 4.10) Copy settings list (page 4.10) Activity journal (page 3.22) Delayed commands list (page 2.9) Delayed commands documents (page 2.9) One-touch list (page 3.3) Speed-dial list (page 3.6) Programmable one-touch numbers list (page 3.49) Call group directory (page 3.8) Blocked numbers list (page 3.55) Sample cover page (page 3.24) Department time list (page 3.57) List of F-Code boxes (page 3.30) List of documents stored in F-Code boxes (page 3.30) Batch transmission documents (page 3.13) Batch box list (page 3.13) List of stored batch documents (page 3.13) F-Code Box (bulletin box) documents (page 3.31) Macros list (page 3.20) Stored polling documents (page 3.15) Security receive documents (page 3.51)

Document storage:

Regular polling documents (page 3.15) F-Code polling documents (pages 3.30 3.31)

Communications functions:

Delayed transmission (explained on pages 3.11) Broadcasting (page 3.10) Regular polling (pages 3.15 3.16) Batch transmission (pages 3.12 3.14) F-Code transmission (page 3.34) F-Code polling (page 3.35)

Programming the Macro key

Press

MACRO PROGRAM,ENTER

. The

LCD

shows:

Press the Macro key (

1 orM2) you want to program or change.In this exam-

ple, we ve chosen

Press

ENTER

. If you chose the key already programmed, proceed to step 4.

Otherwise, skip to step 5.

The

LCD

shows:

If you want to overwrite the operation already programmed, press

ENTER

If you want to overwrite only the jobs name, press

CANCEL

and go to step 9.

If you do not want to overwrite the key you have choice, press

STOP

The

LCD

of stand-by mode appears,which means the machine is ready to register the steps into the Macro key.

Note: It keeps beeping during the job registration in order to make notice of

the registration mode.

Fax Ready

Jun 1 2000 13:30

Overwrite? Check Enter/Cancel

Select Macro Key M2:No Number Stored

Select Macro Key M1:No Number Stored

3.18

Advanced features

Press the keys exactly as you operate the job you want to program into the Macro key.

Note: You can program up to 60 steps.When it comes over 60 steps, your fax

machine asks if you register the operations you have entered. If you want to register them, press

ENTER

. If not, press

STOP

Note: If you want to cancel the operations you have set,press

MACRO PROGRAM,STOP

and then go back to step 1.

Example 1: To program some operations for copy:Press

COPY/FAX

to change the copy mode, and set number of the copies,paper size, contrast, resolution, reduction/enlargement rate and sort setting as you want.

Note: See Making copies (pages 2.12 2.18) for detail operations.

Example 2: To program the operations for printing the one-touch numbers list: Press Program key,

,1,0,6,

ENTER

If you programmed

ENTER

START

into the operation, proceed to step 8.

Otherwise, press

MACRO PROGRAM

and skip to step 9.

If you want to start immediately after pressing the Macro key when you use it, press

ENTER

. If not, press

CANCEL

Note: If you want to confirm the settings or operations in the Macro key

before you start it, press

CANCEL

here.

The

LCD

now shows:

The machine now asks you to name this job. If you do not want to enter or change this job s name, skip to step 11.

Enter the name by using the one-touch keys.(If necessary,review Entering characters , page 1.12) A jobs name may be up to 130 characters in length.

Press

ENTER

to save the setting.

Copying with the Macro key

To copy using a Macro key:

Insert the document.

Press the Macro key in which you ve stored the copy command.

Press

START

, if you have not registered

START

in the Macro key.

Printing lists using the Macro key

To print a list using a Macro key:

Press the Macro key in which is programmed for the printing lists.

Press

ENTER

, if you have not registered

ENTER

in the Macro key.

Storing fax documents with the Macro key

To store a fax document for either polling or F-Code polling using a Macro key:

Insert the document.

Press the Macro key which is programmed for the storing operation you want to use.

Press

ENTER

, if you have not registered

ENTER

in the Macro key.

Fax dialing with the Macro key

To dial a fax call using a Macro key:

Insert the document.

Press the Macro key in which you ve stored the fax communication command.

Press

START

, if you have not registered

START

in the Macro key.

Your fax will perform the operation now, or at whatever time you programmed. If you programmed this key to delay its operation, the

LCD

shows:

If you programmed this key to perform the operation immediately after you press it, the

LCD

shows the number:

9-1-972-555-4335 A4 Normal

** Reserved **

Jan 29 2000 17:17

M2: Name ;Upper Delayed_

M2:Name ;Upper _

Include Start/Enter? Check Enter/Cancel

3.19

Advanced features

Erasing a Macro key

Press

MACRO PROGRAM

twice,

ENTER

. The

LCD

shows:

Press the Macro key (M1 orM2) you want to erase.Here, we ve chosen M2.

Press

ENTER

. The

LCD

shows:

Important: If you w ant to quit without erasing the Macro key youve

selected, press

CANCEL

. The machine will return to step 2.

Press

ENTER

to erase the job.

To erase another Macro key,repeat steps 2 4. Or press

STOP

to return to standby

mode.

Printing a list of your Macro keys

Your fax machine can print a list of the Macro keys. The list includes:

(1) each key s Macro key number (2) the name of the job stored in the Macro key

To print a list of Macro keys, press Program key,E,1,1,7,

ENTER

Setting the speed for Macros

You can adjust the speed of one step in the Macro key.

Press

MACRO PROGRAM

three times,

ENTER

. The

LCD

shows:

Press or until the mode you want appears.The possible settings are:

Press

ENTER

to save the setting.

Macro Speed :Fast

←←/→→

/Enter

Macro Speed :Slow

←←/→→

/Enter

Macro Speed :Norm

←←/→→

/Enter

Macro Speed :Norm

←←/→→

/Enter

Erase Macro

** Complete **

Erase Macro Check Enter/Cancel

Select Macro Key M2:Batch box list

Select Macro Key M1:Activity journal

3.20

Advanced features

Fax & Copy

With the Fax & Copy feature turned on, your machine asks if you want to make a copy of a document each time it transmits that document from memory.

Note: The Fax & Copy function cannot be used for real time transmission,and

when the copy protection feature is set to on.

Note: Quick Memory transmission (see page 2.3) and the F ax & Copy function

cannot be used at the same time. If both are turned on, Quick Memory will not work.

Note: The Fax & Copy feature will use the same resolution you set for the trans-

mission for the copy s scanning resolution.

Setting the Fax & Copy function

Press Program key,

,1,0,6,

ENTER

Press or until the mode you want appears. In this example, we ve chosen On.

Press

ENTER

to save the setting.

Press

STOP

to return to standby mode.

Using the Fax & Copy function

Place the document and select resolution and contrast you require.

Note: With this function, you cannot select normal and halftone resolution.

Enter the fax number. Either press a one-touch key, enter a speed-dial number , call group number or use the numeric keypad to enter the fax number.

If you entered the fax number using a one-touch key, skip to step 4. Otherwise, go on to step 3.

Press

START

The

LCD

changes copy mode and asks the number of copies you want to make.

Use the numeric keypad to enter the number of copies you want for each page in the document. Choose from 01 to 99 copies.

Note: If you want to quit without transmitting and copying the document,

press

STOP

.The machine returns to standby mode.

Press

START

to begin the transmission and copying process.

Helpful tip: If you do not wish to make a copy, press

CANCEL

in step 4.The

LCD

will

show:

To cancel the making copy,press

START

.The machine start transmission process without copying the document. If you press

STOP

, the machine return to step 4.

Setting the activity journal

Just as a checkbook records your daily financial transactions,your fax machine keeps an activity journal which records its 100 most recent fax transactions. The activity journal lists the following information for each transaction:

Assigned number, starting each day at 001 Remote location called Resolution mode Starting date and time Duration, in minutes and seconds Length, in number of pages Department code (see page 3.56) Result of the call If preceded by an asterisk (*), this signifies an

ECM

communication (see page 4.1) Any special operations For example,a fax call made using an optional handset

will appear as Manual

Your fax machine will print the activity journal automatically after 100 transactions.To toggle this automatic printing on or off:

Press Program key,C,1,0,1,

ENTER

. The

LCD

shows:

Journal AutoPrt.:Off

←←/→→

/Enter

Canceled Copying

Start/Stop

Fax & Copy 1

Ltr [ Ltr ] 100%

Fax & Copy :On

←←/→→

/Enter

Fax & Copy :Off

←←/→→

/Enter

3.21

Advanced features

Press or until the mode you want appears. Here, we ve chosen On.

Press

ENTER

to save the setting.

Printing an activity journal manually

To print an activity journal immediatelywithout waiting for 100 transmissions to be completed, press Program key,

,1,0,4,

ENTER

Setting the printing order of the activity journal

Your fax machine prints the activity journal for every fax transaction. For example, if your machine has to redial a call, it will list those redials on the journal.

If you want to list those activities in the order of their assigned numbers,you can change the printing order of the activity journal.To change the printing order:

Press Program key,C,1,0,2,

ENTER

. The

LCD

shows:

Press or until the mode you want appears. If you want the activity journal to print in the order of assigned number,

choose On . Otherwise, the machine will list every fax transaction of the same command and same location.

Here, we ve chosen On.

Press

ENTER

to save the setting.

Setting the reports: TCRs and RCRs

Your fax machine can print reports of transmissions and receptions. There are two different reports: a transmit confirmation report (

TCR

) and a receive

confirmation report (

RCR

).You can receive a

TCR

after sending a fax to any Group 3 fax

machine,but the

RCR

function works only when you send a fax to a compatible Muratec machine.(Consult your authorized Muratec dealer with any questions about such compatibility.) Choose the type of report you want, based on the fax machines to which you re transmitting.

What the reports tell you

TCR

The

TCR

lists the following information for each communication:

Date and time of the

TCR

s printout

Remote location called Resolution mode Starting date and time Duration, in minutes and seconds Length, in number of pages Result of the call Any special operations For example,a fax call made using an optional handset

will appear as Manual Sample of the document An image of the first page of the document

If an error occurs,the

TCR

tells you the remote location which was called,the error

code and error message (see pages 5.9 5.11).

RCR

The

RCR

lists the following information for each communication:

Date and time Remote location called Assigned number, starting each day at 001 Resolution mode Duration, in minutes and seconds Length, in number of pages Result of the call Either OKor an error code (see pages 5.9 5.10)

Journal Line Up :On

←←/→→

/Enter

Journal Line Up :Off

←←/→→

/Enter

Journal AutoPrt.:On

←←/→→

/Enter

3.22

Advanced features

To set the printing one of these reports:

Press Program key,C,1,0,3,

ENTER

. The

LCD

shows:

Press or until the setting you want appears. Here, we ve chosen

RCR

Press

ENTER

to save the setting.The

LCD

shows:

Your machine is asking if it should print the selected report automatically after every fax you send.

Press or until the setting you want appears. Here, we ve chosen On.

Press

ENTER

to save the setting.

To turn the confirmation report feature on or off for onlythe next fax transmission, press

REPORT

What happens next depends on the setting you chose:

If the light above the

REPORT

key glows,the fax machine will print the

confirmation report automatically. If the light above the

REPORT

key doesn t glow, the fax machine will not print a

confirmation report.

After you send this transmission, your machine returns to the setting you chose in step 2, above.

Cover page

Your fax machine can store a cover page to send at the beginning of each outgoing fax.This page includes the current date and time, your Location IDand your fax number (as stored in the

TTI

) and a message of up to 40 characters in length.The

information appears in a box similar to this:

Turning the cover page on

Press Program key,

,2,0,1,

ENTER

. The

LCD

shows:

To tell the fax machine it shouldsend a cover page before each document you transmit, press or until On appears on the

LCD

Note: To tell the machine not to send a cover page, press or until Off

appears on the

LCD

and press

STOP

Press

ENTER

to save the setting.

Now the cover page feature is working but your message line (shown in the example as We appreciate your business.Thank you! ) is blank. To enter that message,see

Entering the cover page message, next page.

Cover Page :On

←←/→→

/Enter

Cover Page :Off

←←/→→

/Enter

Fax Message From:

Jun 1 2000 14:00

Name: And Sew It Goes Co. Fax Number: 972-555-2009

[We appreciate your business. Thank you!]

Auto Print :On

←←/→→

/Enter

Auto Print :Off

←←/→→

/Enter

R C R Selected

←←/→→

/Enter

T C R Selected

←←/→→

/Enter

3.23

Entering the cover page message

Press Program key,C,2,0,2,

ENTER

Use the one-touch keypad to enter a message for the cover page.Enter the message the same way you entered your fax name during EasyStart.The message can be up to 40 characters in length.

Important: As in EasyStart,enter letters and other non-numeric characters

by using the one-touch keys.

When the message appears as you want it, press

ENTER

to save it.

Printing the cover page

To confirm that the cover page is set correctly,print a sample cover page from your fax machine.Press Program key,E,1,1,1,

ENTER

OneLine + distinctive ring detection

Many phone companies now offer their customers a special service which makes it possible for one phone line to do the work of two.

With this service,you physically still have one phone line, but, electronically,you have two phone numbers .Y our phone recognizes these different numbers and rings differently for each one.

For example ,this makes it easy for you to have both a business number and a home number on one phone line, so you can answer one with Jane Doe Consulting, and the other with Hello. This works because you can tell the difference between the distinctive patterns of the two rings.

Your fax machine is also smart enough to tell the difference between two different numbers that are ringing it. All you have to do is set up your machine for the

OneLine + distinctive ring detection (

DRD

) feature.

In order to use OneLine +

DRD

, your phone company must set up your distinctive ring service.When it does, it will assign a ring pattern. For example,the standard telephone ring is 2 seconds on (ringing) and 4 seconds off (silent), after which it repeats itself.

Your fax has eight possible distinctive ring patterns for use with OneLine +

DRD

One of them should work with your phone company s

DRD

service.This chart lists

the patterns:

Pattern One complete ring pattern (seconds)

0.8 on, 0.4 off, 0.8 on, 4.0 off

0.4 on, 0.2 off, 0.4 on, 0.2 off, 0.8 on, 4.0 off

0.3 on, 0.2 off, 1.0 on, 0.2 off, 0.3 on, 4.0 off

1.0 on, 0.5 off, 1.0 on, 3.5 off

0.5 on, 0.5 off,0.5 on, 0.5 off, 1.0 on, 3.0 off

0.5 on, 0.5 off, 1.0 on, 0.5 off, 0.5 on, 3.0 off

0.4 on, 0.6 off, 0.4 on, 4.6 off

1.5 on, 0.5 off,0.5 on, 3.5 off

For example:pattern Cis 0.3 seconds ringing,0.2 seconds silent, 1 second ringing,

0.2 seconds silent, 0.3 seconds ringing and 4 seconds silent. Then it goes back to the first 0.3-second ring and starts over.

Advanced features

3.24

Advanced features

To use

DRD

on your fax machine:

Contact your phone company to make sure it has set up

DRD

service for you. If possible, also find out which distinctive ring pattern the phone company has assigned you.

When your machine is MFX-1200;Press Program key,B,2,1,4,

ENTER

When your machine is MFX-1600;Press Program key,B,2,1,5,

ENTER

The

LCD

shows:

Press or until the mode you want appears. Here, we ve chosen On.

Press

ENTER

Press or until the pattern you want appears. Here, we ve chosen C.

Press

ENTER

to set your machine to the displayed ring pattern.

Important: If your telephone company gives you only very general ring pattern

specifications,or if you encounter a problem while using your machine s

DRD

feature, please try

ALL

of the listed ring patterns.

If you still have a problem after trying all of the patterns, please call the Muratec Customer Support Center. (From the United States, call 800-347-3296.

Important: With your machine set for using

DRD

, it won t respond to any ring pattern other than the one you selected above.To reset the fax so it will respond once again to normal rings,repeat steps 2 4, above except, in step 3, toggle it to Off. Your fax will now respond normally.

Call request

You can send or receive a fax message and have a regular phone conversation on the same call (although, not at the same time).This is called a call request. It doesn t matter whether you re sending the fax or receiving it. You may fax first and then talk, or talk first and then fax.

Important: For this feature to work, the remote fax machine must have a similar

call-request capability.Your machine must also have an optional handset attached.

Faxing/receiving first, then talking

To send or receive a fax first and then talk:

While your fax machine is sending or receiving the fax, press

MONITOR/CALL

At the remote fax machine,the ringer will sound after that machine receives each page.

If someone answers at the remote fax machine,your fax machine will ring several times.If so, pick up the optional handset. In a few seconds, the line will open and you can begin your conversation.

T alking first,then sending a fax

To talk first and then send a fax:

When you ve finished your phone conversation, don t hang up.

Insert the document you want to fax.

Adjust the resolution and contrast if necessary.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don t hang up your handset yet!

When you hear fax tones,press

START

and hang up your fax machine s

optional handset.Your fax machine will send the document.

T alking first,then receiving a fax

To talk first and then receive a fax:

When you ve finished your phone conversation, don t hang up.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don t hang up your handset yet!

When you hear fax tones,press

START

and hang up your machine s optional

handset.Your machine will receive the document and print it out.

Ring Pattern :C

←←/→→

/Enter

Ring Pattern :A

←←/→→

/Enter

DRD :On

←←/→→

/Enter

DRD :Off

←←/→→

/Enter

3.25

Responding to a call request

If someone requests a call from you during a fax communication, you ll hear a long ring after the receiving machine has received each page.To answer the call request:

Lift your machine s optional handset, and listen for a few seconds.You may hear a brief series of fax tones.

Shortly, the line will open and the person at the other end of the line will answer. You and the other person now can have a normal phone conversation.

The power of QuadAccess

ﬁ

Your fax machine s QuadAccess feature sharply reduces the time you might spend waiting for the machine to finish its work.QuadAccess is a more powerful version of what already is a pretty powerful feature, called dual access.While a fax with normal dual access allows you to do two things at once,QuadAccess allows you to do four operations at once. For example,even if the machine is (1) printing a copy, (2) trans- mitting from memory and (3) scanning documents for a different memory transmission, you can still (4) program the machine.

Note: If your machine is MFX-1200:

The MFX-1200 cannot printing and scanning at same time. If you try to scanning the document during the machine is printing,the following message will be shown:

If the machine is printing the lists,the machine will scan the document after the printing is finished.

If the machine is printing the stored document or received document, the machine will pause the current printing job and it will give priority to scanning the document.After scanning is finished, the machine resumes the printing job.

F-Code Boxes

F-Code: an introduction

The

ITU-T

, the United Nations agency that standardizes international telecommunications,has created a fax industry standard for using sub-addressing and password-based communication. One name for this standard is F-Code, and that s what we ll call it in these instructions and on your machine s display.

How sub-addressing works

To help understand sub-addressing, think about how someone in a large company receives mail. For example,mail for the Accounting department is first delivered to the company s main mailroom.Then the mailroom routes the mail to Accounting.

That s the idea behind sub-addressing. Your fax and another F-Code-compatible fax exchange special signals to indicate just where the fax really should go.Its as if the sending fax is saying, Deliver this to room 48, and the receiving fax does just that.

Your machine has up to 50 mailboxes for these special deliveries.When someone sends an F-Code fax to you, your machine receives it into one of those 50 mailboxes

whichever box the sender chooses.

Sending F-Code securely

For greater security,you can set up a password with each F-Code sub-address, which lets you use secure transmission, polling and relay broadcasting when communicating with any other F-Code compatible fax machine.

Guidelines for using F-Code

(1) To use

ITU-T

sub-addressing,you must create F-Code boxes in your machine

(2) Your machine holds up to 50 of these boxes (3) Your machine stores up to 30 documents into each F-Code box (each document

can include one or more pages)

Creating or modifying an F-Code box

Choosing the F-Code box type

Before you set up an F-Code box, first decide how your callers will use it as a bulletin box, a security box or a relay box.

Bulletin box Stores documents that people in remote locations retrieve by polling the box. For example, your sales branches could call in at any time to get a printout of your latest prices that you ve stored in a bulletin box.

A bulletin box stores both scanned and retrieved documents,and it holds its contents indefinitely (as long as the unit has

power).

Security box Receives and stores F-Code secure communications.

OK: Will Scan Soon

Advanced features

3.26

Relay box Receives documents, then relays them to other machines.The machine that relays the document is called a hub . Your fax machine can either

send to a hub or it can be a hub.

4 elements of an F-Code box

Each F-Code box has the following four elements:

(1) F-Code box number (01-50) (2) F-Code box name (up to 16 characters) (3) F-Code sub-address (up to 20 characters - can include numbers and the * and #

characters only)

(4)I.

. Code (4 digits)

You will choose the information for each of these elements, and enter it into your machine.The following steps will walk you through entering and changing that information.

To create or modify an F-Code box:

Keep pen and paper with you as you follow these steps.As you decide on a sub-address and enter it into your machine,write it down. Remember to: (1) write down which box goes with which sub-address, (2) write down any passwords or I.D. codes you enter,(3) keep these printed records in a safe place.

Press Program key,C,4,0,1,

ENTER

. Depending on whether you already

have a name entered for F-Code box 01, the

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code box you want to create or modify. Here, we ve entered 0, 3 and see either:

If want to select a different F-Code box than the one that appears on the

LCD

use the numeric keypad to enter the two-digit F-Code box number now.

Press

ENTER

.What you do next depends on whether you re creating or modifying the F-Code box: If creating skip to step 7. If modifying the

LCD

asks you to enter the proper I.D. code.The

LCD

shows:

Use the numeric keypad to enter the 4-digit

. code (not the

ITU-T

sub-

address and not the

ITU

-Tpassword) and then press

ENTER

Note: If you enter an invalid

.D. code, the fax machine rejects the attempt

and aborts this operation.

The machine is now asking you to name this F-Code box.The

LCD

shows:

If you do not want to enter or change this F-Code boxs name, skip to step 9. If you do want to enter or change this F-Code boxs name, go on to step 8.

Enter the name by using the one-touch keys.(If necessary,review Entering characters , page 1.12) An F-Code boxs name can be up to 16 characters in length.

Press

ENTER

to save the boxs name and continue. The

LCD

shows:

The fax machine now asks for this F-Code box s sub-address.This is the numerical identifier you must enter in order to communicate with any remote F-Code compatible fax.

If you do not want to change an existing sub-address,skip to step 11.

Use the numeric keypad to enter the sub-address to identify this F-Code box. The sub-address can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other nonnumeric characters).

Note: No other F-Code box in this machine can have the same sub-address

as the one you enter here.

Press

ENTER

to save the sub-address.

Note: If you entered a sub-address already being used by another F-Code

box, the machine beeps and briefly displays:

The machine now returns you to step 10. Please enter a different number for your F-Code box s sub-address.

03:Sub-Address No. Sub-Address In Use

03:Sub-Address No. 654321_

03:Sub-Address No. 123456_

03:Sub-Address No. _

03:Box Name;Upper Muratec America_

03:Box Name;Upper

03:Set F-Code Box Enter I.D. Code: ****

Select F-Code Box 03:Muratec America

Select F-Code Box 03:No Number Stored

Select F-Code Box 01:NY Branch Office

Select F-Code Box 01:No Number Stored

Advanced features

3.27

Brother MFX-1200 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual