Brother MFX-1200 User Manual

2.10

Basic operation

Answering calls manually

In any reception mode, you can always answer calls manually if you have an optional handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, use your optional handset to speak back.

If you hear fax tones ( beep beep beep ), press

START

and hang up the optional handset.

The fax machine will begin receiving a fax.

Note: Don t try to answer a call by pressing

MONITOR/CALL

. The monitor function is

for dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an optional handset attached to your fax, there s no need to run to the fax machine to answer every call. If you happen to answer a fax call while you re at another extension, put the handset down, but don t hang up. Walk to the fax machine and pick up the optional handset.Then press

START

After you press

START

, hang up both the fax machine s optional handset and the second telephone s handset. Because remote fax machines will wait several seconds to hear reception tones from your unit, you have about 30 seconds to walk to your fax, pick up the handset, and press

START

While using an optional handset for your call, if you press

COPY RESET

, the

LCD

shows the current fax reception mode. Press

COPY RESET

again to return to the

TEL

mode.

Reception modes

Your fax machine has five different reception modes Tel Ready, Fax Ready, Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready.W ell explain each of these in this section.

T el Ready mode

Use it if: You want to use the same line for both fax and phone calls

and

On that line,you re using at least one other phone which is not

connected to your fax machine

You have an optional handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically. You must

answer each call as described in Answering calls manually (this page, left column).

Fax Ready mode

Use it if: Your fax machine uses its own phone line and doesn t share it with a

phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax.

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes. Use it if: An optional handset is installed on your fax machine

and

You re using the machine as both a fax machine and a telephone

In this mode: Your fax machine receives faxes silently but also alerts you when a

regular voice call comes in. (Your fax machine also beeps once at the end of each reception.) If a voice call comes in, your fax machine detects it and sounds a special ring.If you hear it, answer using your optional handset.

Note: This Fax/Tel Ready mode won t turn off ringers on other telephones in your

house or office. Other phones won t distinguish between fax and voice calls.

Receiving faxes

2.11

Basic operation

T el/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes. Use it if: An optional handset is installed on your fax machine

and

You re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times you ve identified in the

user settings (the default setting is two times). If you don t use the optional handset to answer the call, your fax machine answers the call. If a caller sends a fax, your machine begins receiving it. If a voice call comes in, your machine detects it and sounds a special ring,telling you to answer using the optional handset.

Ans/Fax Ready mode

Use it if: You re using an answering machine that s connected directly to your

fax machine.

In this mode: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record the incoming message. If your fax machine hears a fax tone,it begins receiving the fax message.

Using an answering machine with your fax machine

To connect your answering machine to your fax mac hine:

Set the fax machine for Ans/Fax Ready, as described on right column.

Set your answering machine to answer calls after no more than two rings. (See the answering machine s instructions if necessary.)

Create a new outgoing message on your answering machine. Here s a suggested message:

Hello! You ve reached [your name or telephone number].To leave a voice message,please wait for the beep. To send a fax,press

START

on your fax

machine.Thanks for calling!

Important: Your answering machines outgoing message must be no longer

than 10 seconds.

Detection of silent fax machines

Some older fax machines don t send fax tones when transmitting, which can cause problems when using an answering machine with your fax.

But your fax machine can accommodate these silent machines without disrupting your answering machine operation.

How to select the fax reception mode:

Press Program key,I, and then press

ENTER

seven times.The

LCD

shows your

current fax reception mode:

Press or until your desired reception mode is appeared.

Press

ENTER

to save the setting.

If the paper runs out while fax reception

When your machine runs out of paper, it beeps, the red light of the printer status lights glows and the

LCD

shows which source has run out of paper the 1st cassette, 2nd cassette (optional) or the bypass tray.

In this example, the machine runs out of paper in 1st cassette:

Helpful Tip: If the letter, legal or half-letter sized paper has been set in the bypass

tray, your machine uses it when running out of paper in the paper cassette(s) during fax reception.Your machines bypass tray can hold up to 50 sheets of the paper.

Your fax machine cannot print fax messages without paper. But it can still receive documents into its memory, as described in the section below.

Out-of-paper reception

If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called out-of-paper reception. Once you refill the paper supply ,the fax machine prints the stored messages automatically.

Note: The number of pages (not receptions) your fax machine can store for

out-of-paper reception will vary. It depends on:

Your machine s memory capacity Types of documents being sent to your machine Resolution of documents being sent to your machine

1st Cassette Please Supply Paper

Fax/Tel Ready

←←/→→

/Enter

Fax Ready

←←/→→

/Enter

2.12

Basic operation

Your machines copier features

Your machine has the following copier features:

Single copy (see the right column on this page) Stacking multiple copies (see page 2.12) Sorting multiple copies (see page 2.12) Enlarged or reduced copies (see page 2.13) Negative/positive copy (Reverse black and white areas) (see page 2.16) Combine copy (see page 2.17) Ultra copy mode (see page 2.17)

Basic copy procedure

Press

COPY/FAX

to change to

Copy mode.

When the machine is in the Copy mode,the

LCD

shows:

Note: For details about each item,see Making copy settings, page 2.15

Place your original document in ADF face up,or on the FBS glass face down just as you would to send a fax.

Enter the document size by pressing the

DOCUMENT SIZE

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies Set copy reduction or enlargement ratio

Note: For details about each item,see Making copy settings, page 2.15.

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

Single copy

Press

COPY/FAX

to change to Copy mode.

Place your original document in ADF face up,or on the FBS glass face down just as you would to send a fax.

If you are using FBS glass,enter the document size by pressing the

DOCUMENT SIZE

As needed, set the following:

Select document type and adjust image contrast Set copy reduction or enlargement ratio

Note: If you want to enlarge copy, use the

FBS

glass.

Press

START

Number of copies

Copy reduction or enlargement ratio Recording paper size Document size

COPY/FAX key

Making copies

2.13

Basic operation

Stacking multiple copies

Press

COPY/FAX

to change to Copy mode.

Turn the sort setting off.(See page 2.16.)

Note: The default setting of sorting is on.

Place your original document in ADF face up,or on the FBS glass face down just as you would to send a fax.

Enter the document size by pressing the

DOCUMENT SIZE

Using the numeric keypad to enter the number of copies you want (up to 99).

As needed, set the following:

Select document type and adjust image contrast Set copy reduction or enlargement ratio

Note: For details about each items, see Making copy settings, page 2.15.

Press

START

Note: To stop the copying, press

STOP

Sorting multiple copies (using ADF)

Note: You cannot use the FBS glass for sorting multiple copies.

Press

COPY

FAX

to change to Copy mode.

Make sure the sort setting is turned on. (See page 2.16.)

Place your original document in ADF face up,just as you would to send a fax.

Enter the document size by pressing the

DOCUMENT SIZE

Using the numeric keypad to enter the number of copies you want (up to 99).

As needed, set the following:

Select document type and adjust image contrast Set copy reduction ratio

Note: For details about each items, see Making the copy settings, page 2.15.

Press

START

Note: To stop the copying, press

STOP

Enlarged or reduced copies

Your fax machine is capable of enlargement and reduction when copying. Note: The copy enlargement and reduction rate setting is available only for copy-

ing,not for faxing.

Important: Copy enlargement is available only for copying using the

FBS

; it is not

available for copying using the

ADF

Press

COPY/FAX

to change to Copy mode.

Place your original document in ADF face up,or on the FBS glass face down just as you would send a fax.

Note: If you want to enlarged copy, use

FBS

glass.

Enter the document size by pressing the

DOCUMENT SIZE

Choose an enlargement or reduction ratio using or of the cursor key. You can reduce to 78%, 64 % or 50 % of the original size

You can enlarge to 129% or 200 %

Press

ZOOM

to turn the

ZOOM

light on, and adjust the ratio at 1% steps using

or of the cursor key. Y ou can enter the ratio between 50% and 200%.

OR Directly enter any percentage between 50 % and 200 % by following procedure.

1. Press #.

2. Using the numeric key to enter your desired ratio (50 to 200).

3. Press # again. 129%: Half-letter (5.5″ 8.5″)→ Letter (8.5″ 11″)

78%: Legal (8.5″ 14″)→ Letter (8.5″ 11″) Helpful Tip: You can set the copy reduction or enlargement ratio to Auto .

(See Setting copy auto, page 4.7.) If the Auto is set and you set the document size by pressing

DOCUMENT SIZE

, the machine automatically reduce or enlarge the original size (you entered) to fit on the paper size you selected.

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

2.14

Basic operation

Using the bypass tray

When you need to use a size of paper not currently loaded in your machine s paper cassette(s), or when you want to use a special type of paper (such as transparency film), use the bypass tray.

Important: If loading transparency (OHP) film into the bypass tray,be sure that

the sheet is designed for laser printers and not for copiers.Also, be sure that the film does not have a paper backing and/or a leading strip. If it does,remove the paper backing and/or strip before inserting.Only film should go in, not film with any backing or strip.

Either insert the document in the

ADF

or place it on the

FBS

glass.

Set the paper in the bypass tray. See the table of Acceptable paper size and cassette capacity on page 1.8 and

Loading paper in bypass tray on page 1.10 for more information.

Note: Place the original document in the same orientation as the paper in

the paper source (which you ll select in step 5, below).

Press

PAPER SIZE

to select the bypass tray until the light of the bypass tray of the printer status lights on the control panel glows.

If necessary, select desired resolution, contrast, reduction/enlargement ratio.

Press

START

to begin the copying process.

Memory overflow message

If you ve stored too much information in your machine s memory, a Memory Overflow message may appear on the

LCD

This appears because (1) too many pages have been stored in the memory, or (2) the pages that are stored have too much information on them for your fax machine to remember.

If this message appears,press

START

to tell your machine to copy as many pages in

memory, or press

CANCEL

to delete from memory all pages stored during the current

operation (but not previous operations). Note: If you don t operate your machine within 60 seconds, the machine will auto-

matically print the document stored in the memory during the current operation.

If the paper runs out while copying

When your machine runs out of paper, it beeps, the red light of the printer status lights glows and the

LCD

shows which source has run out of paper the 1st cassette, 2nd cassette (optional) or the bypass tray.

In this example, the machine runs out of the paper in the 1st cassette:

If you want to cancel the current copying job,press

STOP

. Otherwise, supply the

paper to displayed paper source to resume the copying.

1st Cassette Please Supply Paper

Memory Overflow Start Or Cancel

2.15

Basic operation

Making copy settings

When the machine is in the Copy mode,the

LCD

shows:

Number of pages

Use the numeric keypad to enter the desired number of copies for the document.

Copy reduction or enlargement rate

Your fax machine can make enlarged and reduced copies. For more information,see

Enlarged or reduced copies, page 2.13.

Document size

To select the document size manually,press

DOCUMENT SIZE

repeatedly until your

desired document size appears.Y ou can c hoose the Letter,Legal or Half letter:

Note: When the document size is set to Auto (see Setting copy auto, page 4.7)

you may see the

LCD

as below:

[ ] means the machine automatically select the document size.

Note: According to the magnification ratio or recording paper size, the document

size will be not displayed:

Recording paper size

As default, your machine selects the paper source automatically, however if you wish to select the paper source manually, press

PAPER SIZE

repeatedly until your

desired paper size is displayed.The

LCD

toggles the paper size in the 1st cassette,

2nd cassette (if installed), the bypass tray and Auto select mode.

Note: If the bypass tray has no paper, the

LCD

shows None for the paper size of

the bypass tray.

Note: When you choose the auto paper select mode,the

LCD

shows Auto and the all LED of the paper source will be lit. However, if the bypass tray has no paper and the optional 2nd paper cassette has not been installed, the machine will show the [(paper size)] instead of Auto although you select auto paper select mode. And it lights the LED of the paper source that can be used only.

Select Document type

PHOTO

Select this mode when copying photographs or

drawings.

PHOTO/TEXT

Select this mode when copying documents

containing photographs or drawings with letters.

TEXT

Select this mode when copying letters.

To select the document type, press

DOCUMENT

repeatedly.

A glowing

LED

indicates the machine is using the setting named by that

LED

PHOTO

DOCUMENT

PHOTO

/TEXT

TEXT

RESOLUTION

Copy Ready 1

----- Ltr 50%

Copy Ready 1 [ Ltr ] Ltr 100%

Number of copies

Copy reduction or enlargement ratio Recording paper size Document size

2.16

Basic operation

Adjust image contrast

Setting the contrast allows you to compensate for any excessive light or darkness,of the document pages you are copying.

To change the contrast setting, press

CONTRAST

repeatedly.

A glowing

LED

indicates the machine is using the setting named

by that

LED

Note: To avoid confusing the Light and Dark settings, just

remember Light lightens and Dark darkens t o keep it straight.

Sort copy setting

Default setting: On Helpful tip: If you frequently turn this feature off and on, you can set a Soft key

(see page 3.17) to turn on or off by simply pressing that key.

Press Program key,B,3,0,6.

Press

ENTER

The

LCD

shows the current setting:

Press or until the setting you want appears. In this example, we ve chosen Off.

Press

ENTER

to save the setting.

Special copy function

Negative/Positive (reversing black and white areas)

If using this feature, the black and white areas of the original are reversed.

Note: You cannot combine this feature with Reduced or Enlarged copies. Helpful tip: If you programmed a Soft key to turn on or off this feature, simply

pressing that key will turn on or off this feature.

Make sure the machine is in the Copy mode.

Place your original document in ADF face up,or on the FBS glass face down.

Enter the document size by pressing the

DOCUMENT SIZE

Press

ADVANCED FUNCTIONS

ENTER

. The

LCD

shows the current setting:

Note: This feature is Off for default setting. However,you can turn on it for

the default. (See page 4.7.)

Press or until the setting you want appears. In this example, we ve chosen On.

Press

ENTER

to save the setting.The machine returns to the standby mode

with following display:

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

Copy <Nega/Posi> 1

Ltr [ Ltr ] 100%

Nega/Posi :On

←←/→→

/Enter

Nega/Posi :Off

←←/→→

/Enter

Sort Copy :Off

←←/→→

/Enter

Sort Copy :On

←←/→→

/Enter

CONTRAST

NORMAL

LIGHT

DARK

2.17

Basic operation

Combine

Note: This feature is available only for MFX-1600 model. This feature allows you to copying from four one-sided originals to one sheet of

paper.

Make sure the machine is in the Copy mode.

Place your original document in ADF face up,or on the FBS glass face down.

Enter the document size by pressing the

DOCUMENT SIZE

Press

ADVANCED FUNCTIONS

twice,

ENTER

. The

LCD

shows the current setting:

Note: This feature is Off for default setting. However,you can turn on it for

the default. (See page 4.7.)

Press or until the setting you want appears. In this example, we ve chosen On.

Press

ENTER

to save the setting.The machine return to the standby mode

with following display:

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies Set copy reduction or enlargement ratio

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

Ultra copy mode

Note: This feature is available only for MFX-1600 model. Note: The enlargement/Reduction copy is not available with this mode. Note: This mode needs more memory than normal mode. So when you try to make

many copies at a time, the memory overflow may occur.

This feature allows you to copying with more high quality resolution.

Make sure the machine is in the Copy mode.

Place your original document in ADF face up,or on the FBS glass face down.

Enter the document size by pressing

DOCUMENT SIZE

Press

ADVANCED FUNCTIONS

three times,

ENTER

. The

LCD

shows the current

setting:

Press or until the setting you want appears. In this example, we ve chosen On.

Press

ENTER

to save the setting.The machine return to the standby mode

with following display:

As needed, set the following:

Select document type and adjust image contrast Enter the number of copies

Press

START

Note: To reset the copy parameter to default setting, press

COPY RESET

Note: To stop the copying, press

STOP

Copy <Ultra Copy> 1

Ltr [ Ltr ] 100%

Ultra Copy :On

←←/→→

/Enter

Ultra Copy :Off

←←/→→

/Enter

Copy <Combine> 1

Ltr [ Ltr ] 100%

Combine :On

←←/→→

/Enter

Combine :Off

←←/→→

/Enter

2.18

Basic operation

Copy protection

With such a versatile copier built right into your fax machine,you might want to make sure it doesn t become too tempting to unauthorized copying that could deplete your machine s supplies more rapidly. So, to limit the use of your fax machine to only sending and receiving faxes in other words,to activate copy pro- tection:

Press Program key,B,3,0,5,

ENTER

Press or until the setting you want appears. In this example, we ve chosen On.

Press

ENTER

to save the setting.

Whenever someone tries to change the machine to Copy mode,the machine will sound a brief alarm tone and display:

To turn copy protection to use the machines copying function, repeat steps 1-3, in step 2, you press so that the display shows:

Copy Protect :Off

←←/→→

/Enter

Fax Ready Copy Off

Copy Protect

** Complete **

Copy Protect :On

←←/→→

/Enter

Copy Protect :Off

←←/→→

/Enter

2.19

Basic operation

Your fax machine can also be used as a phone, if you have an optional handset installed.The following is a brief look at the machine s telephone features.

Dialing a telephone number

Pick up the optional handset.You will hear a dial tone .

Dial the number by the using numeric keypad.

Press the one-touch key. (See One-touch phone dialing, on page 3.4.)

Press

SPEED DIAL/TEL INDEX

once, then press the three digit speed-dial num-

ber. (See Phoning via speed-dial, on page 3.7.)

Press

TEL INDEX/TEL INDEX

twice, then search the name you want to call using

the cursor key. (See Easy dial directory dialing, page 3.9.)

When the other person answers,begin speaking.

On-hook dialing

Because your machine has a monitor speaker, you can dial without picking up the optional handset. For hands-free dialing:

Press

MONITOR/CALL

. You ll hear a dial tone (unless you have set your speaker

volume to Off; see page 1.8), and the

LCD

shows:

Dial the number you want. Use either the numeric keypad, a one-touch key, a speed-dial number or telephone index to dial.

Important: Your machines monitor speaker is not a speaker phone. If a person

answers the call, pick up the handset to speak.

Note: If the call fails,press

MONITOR/CALL

to hang up.

Redial

Lift the optional handset to get a dial tone.

Press

REDIAL/PA USE

.The

LCD

will show:

Your machine can remember the latest 10 dial numbers. Press or until the dial number you want to redial appears.

Press

START

. When the other person answers,use the optional handset to speak to that person.

Call request

You can send or receive a fax message and have a regular phone conversation on the same call.

For more information on how to use this function,see page 3.25.

Changing the dialing type

If,with your machine set for pulse dialing, you must enter tones (

DTMF

) during a

call, press

DIALING OPTIONS

once (the ! symbol will be shown on the

LCD

).Your

machine now will tone dial all subsequent numbers. Note: Using this key enables tone transmission from the numeric keypad after the

call is connected.When you hang up the call, your machine will return to

pulse dialing for the next call.

Dialing in the event of a power failure

Your fax machine can only receive telephone calls even in the event of a power failure, if an optional handset is attached. But it cannot send or receive a fax document.

V iew Redial History 0:1234567890

** Tel Mode **

Using your fax machine as a phone

2.20

Basic operation

Attaching an optional handset

You may purchase an optional handset for your fax machine. Here is how to attach the handset.

Using a Phillips-head screwdriver, attach the handset cradle to the left side of your machine,using the screws included with the cradle.

Plug one end of the handset cord (it s curled) into the

PHONE

1 jack on the rear

side of your machine.

Plug the other end of the handset cord into the jack on the handset. If connected to a phone line, your fax machine is now off-hook.

Note: The handset has a small flash button which you can press while

holding the handset, putting the fax machine back on-hook until you can hang up the handset properly in step 4.

Place the telephone handset onto the handset cradle.The cradle will press the handset s flash button, hanging up the handset.

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they can share the same phone jack? No problem.

Before we go further, let s explain the idea.Youre plugging the second phone s phone line into your machine s

PHONE

2 jack, not the wall phone jack. In such a

setup, only your machine connects to the wall.The second phone receives phone signals through your machine.

Now,let s proceed

If your second phone is already plugged into a wall phone jack,disconnect it from that jack. Hold onto the phone plug; you ll need it in step 2.

Note: Of course, if your second phone is a model which requires AC power,

as is true for the base of a cordless phone, don t unplug it from its AC power jack!

Using the plug mentioned in step 1, plug the phone cable from your second phone into the

PHONE

2 jack on the left side of your fax machine.

LINE

PHONE1PHONE2

2.21

Basic operation

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