Brother MFC-J2510 Advanced User’s Guide
Advanced User’s Guide
MFC-J2510
Version 0
CHN-ENG
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your machine
and installing the drivers and software for the
operating system and connection type you are
using.
Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
SoftwareUser’sGuide Follow these instructions for Printing, Scanning,
Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, Web Services (Scan), and
using the Brother ControlCenter utility.
Network User’s Guide This Guide provides useful information about wired
and wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your machine and
detailed troubleshooting tips.
Printed / In the box
Printed / In the box
Printed / In the box
PDF file / CD-ROM
PDF file / CD-ROM
PDF file / CD-ROM
AirPrint Guide This Guide provides information for using AirPrint to
print from Mac OS X v10.7.x and your iPhone, iPod
touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
Google Cloud Print Guide
This Guide provides details on how to use Google
Cloud Print™ services for printing over the Internet.
Wi-Fi Direct™ Guide This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
Mobile Print/Scan Guide
for Brother iPrint&Scan
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
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Visit us at http://solutions.brother.com/.
PDF file / Brother
Solutions Center
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Solutions Center
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Solutions Center
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Solutions Center
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i
Table of Contents
1 General setup 1
Memory Storage ....................................................................................................1
Sleep Mode ...........................................................................................................1
Touchscreen LCD..................................................................................................2
Setting the Dim Timer for the backlight ...........................................................2
Dial Prefix ..............................................................................................................2
Setting up or changing the prefix number........................................................2
2 Security features 3
Secure Function Lock 2.0......................................................................................3
Before you begin to use Secure Function Lock 2.0.........................................3
Setting and changing the Administrator Password..........................................4
Setting up restricted users...............................................................................4
Turning Secure Function Lock on/off...............................................................5
Switching users ...............................................................................................6
Changing to the Public mode ..........................................................................6
Restricting dialling..................................................................................................6
Dial pad restriction...........................................................................................7
Address Book restriction..................................................................................7
Shortcut restriction...........................................................................................7
3 Sending a fax 8
Additional sending options.....................................................................................8
Sending faxes using multiple settings .............................................................8
Stop faxing.......................................................................................................8
Contrast ...........................................................................................................9
Changing fax resolution...................................................................................9
Setting your changes as a new default..........................................................10
Restoring fax options to the factory default ...................................................11
Saving fax options as a Shortcut ...................................................................11
Additional sending operations..............................................................................12
Sending a fax manually .................................................................................12
Sending a fax at the end of a conversation ...................................................12
Dual Access (Monochrome only)...................................................................12
Broadcasting (Monochrome only)..................................................................13
Real Time Transmission................................................................................14
Overseas Mode .............................................................................................15
Delayed Faxing (Monochrome only)..............................................................15
Delayed Batch Transmission (Monochrome only).........................................16
Checking and cancelling waiting jobs............................................................16
Polling overview...................................................................................................17
Polled Transmit (Monochrome only)..............................................................17
ii
4 Receiving a fax 18
Memory Receive (Monochrome only)..................................................................18
Fax Forwarding..............................................................................................18
Fax Storage ...................................................................................................18
Printing a fax from the memory .....................................................................19
Turning off Memory Receive operations........................................................19
Changing Memory Receive operations .........................................................20
Remote Retrieval .................................................................................................21
Setting a Remote Access Code.....................................................................21
Using your Remote Access Code..................................................................21
Remote Fax commands ................................................................................22
Retrieving fax messages ...............................................................................23
Changing your Fax Forwarding number ........................................................23
Additional receiving operations............................................................................24
Out of Paper Reception .................................................................................24
Printing a reduced incoming fax ....................................................................24
Receiving a fax at the end of a conversation.................................................24
Fax recovery printing .....................................................................................25
Polling overview...................................................................................................26
Polling receive ...............................................................................................26
5 Dialling and storing numbers 29
Additional dialling operations ...............................................................................29
Combining Address Book numbers ...............................................................29
Additional ways to store numbers........................................................................30
Storing Address Book numbers from Outgoing Calls ....................................30
Storing Address Book numbers from the Caller ID history ............................30
Setting up Groups for Broadcasting ..............................................................31
6 Printing reports 33
Fax reports...........................................................................................................33
Transmission Verification Report...................................................................33
Fax Journal (activity report) ...........................................................................33
Reports ................................................................................................................34
How to print a report ......................................................................................34
iii
7 Making copies 35
Copy options........................................................................................................35
Stop copying..................................................................................................35
Changing copy speed and quality .................................................................35
Enlarging or reducing the copied image ........................................................36
Making N in 1 copies or a poster (Page Layout) ...........................................37
2 in 1 ID Copy (Page Layout) ........................................................................38
Sorting copies using the ADF ........................................................................39
Adjusting Density...........................................................................................39
Ink Save Mode...............................................................................................40
Thin Paper Copy............................................................................................40
Book Copy .....................................................................................................41
Watermark Copy............................................................................................41
Remove Background Colour .........................................................................42
2-sided copying .............................................................................................43
Saving copy options as a Shortcut ................................................................44
A3 Copy Shortcuts...............................................................................................45
A3 Copy Shortcut ..........................................................................................45
8 Printing photos from a memory card or
USB Flash memory drive 47
PhotoCapture Center™ operations .....................................................................47
Memory cards, USB Flash memory drive and folder structures.................... 47
Movie printing ................................................................................................48
Print Images.........................................................................................................48
Print Index (Thumbnails) ...............................................................................48
Printing Photos ..............................................................................................49
Enhance Photos ............................................................................................49
Slide Show.....................................................................................................51
DPOF printing................................................................................................52
PhotoCapture Center™ print settings..................................................................52
Print Quality ...................................................................................................52
Paper options ................................................................................................53
Adjusting Brightness, Contrast and Colour....................................................54
Cropping ........................................................................................................56
Borderless printing.........................................................................................57
Date Print.......................................................................................................57
Setting your changes as a new default..........................................................58
Restoring all settings to the factory default....................................................58
Scan to a memory card or USB Flash memory drive ..........................................59
Auto Crop ......................................................................................................59
How to set a new default ...............................................................................60
How to reset to the factory default.................................................................61
Saving scan options as a Shortcut ................................................................61
iv
9 Printing photos from a camera 62
Printing photos directly from a PictBridge camera...............................................62
PictBridge requirements ................................................................................62
Setting your digital camera ............................................................................62
Printing Images..............................................................................................63
DPOF printing................................................................................................64
Printing photos directly from a digital camera (without PictBridge)......................64
Printing Images..............................................................................................65
A Routine maintenance 66
Cleaning and checking the machine....................................................................66
Cleaning the outside of the machine .............................................................66
Cleaning the machine’s printer platen ...........................................................67
Cleaning the paper feed rollers .....................................................................68
Cleaning the paper pick-up rollers.................................................................69
Checking the ink volume ...............................................................................70
B Glossary 71
C Index 75
v
General setup 1
1
Memory Storage 1
1
Sleep Mode 1
Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your Fax,
Scan and Photo preferred settings, those
settings will not be lost. Also, during a power
failure, the machine will retain the date and
time and programmed fax timer jobs (for
example, Delayed Fax) for up to 24 hours.
You can choose how long the machine will
remain idle before it goes into Sleep Mode
(up to 60 minutes). The timer will restart if any
operation is carried out on the machine.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Sleep Mode.
f Press Sleep Mode.
g Swipe up or down, or press a or b to
display 1Min, 2Mins, 3Mins, 5Mins,
10Mins, 30Mins or 60Mins to choose
the length of time the machine must be
idle before entering Sleep Mode. Press
the option you want to set.
h Press .
1
Chapter 1
NOTE
Touchscreen LCD
Setting the Dim Timer for the backlight 1
You can set how long the LCD backlight stays
on after the last finger press.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
Press General Setup.
d
e Swipe up or down, or press a or b to
display LCD Settings.
f Press LCD Settings.
1
Dial Prefix
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example, if your telephone
system requires a 9 to dial an outside
number, use this setting to automatically
dial 9 for every fax you send.
1
Setting up or changing the prefix number 1
a Press .
Press All Settings.
b
c Swipe up or down, or press a or b to
display Initial Setup.
d Press Initial Setup.
g Press Dim Timer.
h Press 10Secs, 20Secs, 30Secs or
Off.
i Press .
e Swipe up or down, or press a or b to
display Dial Prefix.
f Press Dial Prefix.
g Press On (or Off).
h Press Dial Prefix.
i Enter the prefix number (up to 5 digits)
using the keyboard on the Touchscreen.
j Press OK.
• If your telephone system requires a timed
break recall (hookflash), press ! on the
Touchscreen.
• You cannot use ! with any other numbers
or characters.
• If the pulse dialling mode is on, # and l are
not available to use.
k Press .
2
2
NOTE
NOTE
Security features 2
Secure Function Lock
2.0
Secure Function Lock lets you restrict public
access to certain machine functions:
Fax Tx (Fax Transmit)
Fax Rx (Fax Receive)
Copy
Scan
PCC (PhotoCapture Center™)
PC Print
Colour Print
Page Limit
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features, you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, please contact Brother customer
service for support.
Before you begin to use
2
Secure Function Lock 2.0 2
2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
required.
a Start your Web browser.
b Type “http:// machine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the Brother
machine’s IP address).
For example:
http:// 192.168.1.2/
You can find the machine's IP address on
the Network Configuration Report.
(See Network User’s Guide: Printing the
Network Configuration Report.)
c Enter a password in the Login box.
(This is a password to log into the
machine's Web page, not the
administrator password for Secure
Function Lock.) Click .
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
• You cannot edit or delete a Shortcut when
Secure Function Lock is set to on.
3
Chapter 2
NOTE
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
d Re-enter the password in the
Retype Password box.
e Click Submit.
1 Click
Please configure the password.
2 Enter a password you want to use
(up to 32 characters).
3 Re-enter the password in the
Confirm New Password box.
4 Click Submit.
Setting and changing the Administrator Password 2
You can configure these settings using a
Web browser. To set up the Web page, see
Before you begin to use Secure Function
Lock 2.0 on page 3. Then follow the
instructions below.
Setting the administrator password 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 4 and Turning Secure Function Lock
on/off on page 5.)
a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the
password in the New Password box.
Changing the administrator password2
a Click Administrator.
b Click Secure Function Lock.
c Enter a four-digit number for the new
password in the New Password box.
d Re-enter the new password in the
Retype Password box.
e Click Submit.
Setting up restricted users 2
You can set up users with restrictions and a
password. You can set up to 10 users.
You can configure these settings using a
Web browser.
To set up the Web page, see Before you
begin to use Secure Function Lock 2.0
on page 3. Then follow the instructions
below.
a Click Administrator.
b Click Secure Function Lock.
c Enter an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
4
Security features
NOTE
NOTE
NOTE
Public
d Uncheck the functions that you want to
restrict in the Print Activities or Others
boxes. If you want to configure the
maximum page count, check the On box
in Page Limit, and then enter the
number in the Max. box.
Click Submit.
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information, see Network User’s
Guide.
Turning Secure Function Lock on/off 2
h Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
2
The Secure Function Lock icon is
prominently displayed on the Home
screen.
Turning Secure Function Lock off 2
If you enter the wrong password, the
Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, please contact
Brother customer service for support.
Turning Secure Function Lock on 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to
display Function Lock.
f Press Function Lock.
a Press or
XXXXX
the user’s name).
(where xxxxx is
b Press Lock OniOff.
c Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
g Press Lock OffiOn.
5
Chapter 2
NOTE
XXXXX
Switching users 2
This setting allows a restricted user to log on
to the machine when the Secure Function
Lock is turned on.
a On the Touchscreen, press
Public
the user’s name).
or
(where xxxxx is
b Press Change User.
c Swipe up or down, or press a or b to
display your user name.
d Press your user name.
e Enter your four-digit user password
using the keyboard on the Touchscreen.
Press OK.
Changing to the Public mode 2
Restricting dialling
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialling
when you use the dial pad, Address Book and
Shortcut.
If you choose Off, the machine does not
restrict the dialling method.
If you choose Enter # Twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialling. If you
re-enter the wrong number, the Touchscreen
will show an error message.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialling method.
•The Enter # Twice setting will not work
if you lift an external handset or press
Hook before entering the number. You will
not be asked to re-enter the number.
2
• If you chose On or Enter # Twice, you
a Press (where
xxxxx is the user’s name).
XXXXX
cannot use the Broadcasting feature.
b Press Go to Public.
6
Security features
NOTE
Dial pad restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Dial Pad.
Press Enter # Twice, On or Off.
h
i Press .
Shortcut restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Shortcuts.
h Press Enter # Twice, On or Off.
i Press .
2
Address Book restriction 2
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Dial Restriction.
f Press Dial Restriction.
g Press Address Book.
h Press Enter # Twice, On or Off.
i Press .
If you combine Address Book numbers
when dialling, the address will be
recognized as Dial Pad input and will not
be restricted.
7
3
NOTE
Sending a fax 3
Additional sending options
Sending faxes using multiple settings 3
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass Scan Size, and Real Time TX.
You can also choose: Call History,
Address Book, Broadcasting, Preview,
Colour Setting, Delayed Fax,
Batch TX, Polled TX, Polling RX,
Overseas Mode, Set New Default, and
Factory Reset.
Some settings are only available when
sending mono faxes.
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
The Touchscreen shows:
d Swipe up or down, or press a or b to
display the setting you want to change.
3
When the setting is displayed, press it.
e Press the option you want to set.
f Go back to step d to change more
settings.
g Press OK when you have finished
changing settings.
h Enter the fax number.
i Press Fax Start.
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as the
default settings. These settings will
remain until you change them again. (See
Setting your changes as a new default
on page 10.)
• You can also save some of the settings
you use most often by setting them as a
Shortcut. (See Saving fax options as a
Shortcut on page 11.)
Stop faxing 3
To stop faxing, press .
c Press Options.
8
Sending a fax
NOTE
Contrast 3
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
c Press Options.
d Swipe up or down, or press a or b to
display Contrast.
Changing fax resolution 3
The quality of a fax can be improved by
changing the fax resolution.
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
c Press Options.
d Swipe up or down, or press a or b to
display Fax Resolution.
e Press Fax Resolution.
f Press Standard, Fine, S.Fine or
Photo.
g Press OK.
3
e Press Contrast.
f Press Auto, Light or Dark.
g Press OK.
h Enter the fax number.
i Press Fax Start.
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
h Enter the fax number.
i Press Fax Start.
9
Chapter 3
NOTE
Setting your changes as a
You can choose four different resolution
settings for monochrome faxes and two
for colour.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. Photo has the
slowest transmission.
Colour
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
send a colour fax (choosing Colour in
Colour Setting), the machine will
send the fax using the Fine setting.
new default 3
You can save the settings for the fax options
you use most often by setting them as the
default settings, such as Fax Resolution,
Contrast, Glass Scan Size, Preview,
Real Time TX and Colour Setting.
These settings will remain until you change
them again.
a Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
b Press Options.
c Swipe up or down, or press a or b to
choose the menu option that you want to
change. Press your new option.
Repeat this step for each setting you
want to change.
d After changing the last setting to your
preferred option, swipe up or down, or
press a or b to display
Set New Default.
e Press Set New Default.
f The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
g Press .
10
Sending a fax
NOTE
Restoring fax options to the factory default 3
You can restore all the fax options you have
changed back to the factory default. These
settings will remain until you change them
again.
a Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
b Press Options.
c Swipe up or down, or press a or b to
display Factory Reset.
d Press Factory Reset.
e The Touchscreen asks you to confirm to
change back to the factory default.
Press Yes to confirm.
f Press .
Saving fax options as a Shortcut 3
You can store all the new fax options you use
frequently by saving them as a Shortcut.
Do one of the following:
a
When Fax Preview is set to off, press
Fax
.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
b Enter the fax number.
If the Shortcut is to be used for
broadcasting, press Options and choose
Broadcasting in step d before entering
the fax number in step b.(See
Broadcasting (Monochrome only)
on page 13.)
c Press Options.
d Swipe up or down, or press a or b to
display Fax Resolution, Contrast,
Preview, Colour Setting,
Real Time TX, Overseas Mode or
Glass Scan Size, and then press the
setting you want to change. Then press
the new option you want to set.
Repeat this step for each setting you
want to change.
3
e When you have finished choosing new
options, press OK.
f Press Save as Shortcut.
g Confirm the displayed list of options you
have chosen for the Shortcut, and then
press OK.
h Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Basic User’s
Guide: Entering Text.)
Press OK.
i Press OK to save your Shortcut.
11
Chapter 3
NOTE
NOTE
Additional sending operations
Sending a fax manually 3
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
To send a multi-page fax, use the ADF.
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
Sending a fax at the end of a
3
conversation 3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
a Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b Load your document.
c Press Fax Start.
If you are using the scanner glass,
press Send to send the fax.
(when you select the Fax Mode to
Advanced Mode)
d Replace the handset of the external
phone.
c To listen for a dial tone, press Hook.
d Dial the fax number.
e When you hear the fax tones, press
Fax Start.
Press Send when you select the
Fax Mode to Advanced Mode and
send the fax from the scanner glass.
(See Basic User’s Guide: Setting the
Fax Logic (sending and receiving
sequence).)
Dual Access (Monochrome only)
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
If the Out of Memory message
appears, press to cancel or Send Now
to send the pages scanned so far.
3
12
Sending a fax
NOTE
Broadcasting (Monochrome only) 3
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Address
Book numbers, and up to 50 manually dialled
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast 3
Address Book numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Address Book numbers.)
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Address Book numbers for easier
dialling. (See Setting up Groups for
Broadcasting on page 31.)
How to broadcast a fax 3
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
c Press Options.
g You can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the keyboard on the
Touchscreen.
Press OK.
3
If you downloaded Internet Fax:
If you want to broadcast using an E-mail
address, press , enter the E-mail
address, and press OK. (See Basic User’s
Guide: Entering Text.)
Press Add from Address book.
Swipe up or down, or press a or b to
display the number you want to add
to the broadcast.
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
h After you have entered all the fax
numbers by repeating steps f and g,
press OK.
d Swipe up or down, or press a or b to
display Broadcasting.
e Press Broadcasting.
f Press Add Number.
13
Chapter 3
NOTE
NOTE
i Press Fax Start.
Broadcasting is not available when you
select Colour in Colour Setting.
Faxing from the ADF
The machine starts scanning the
document.
Faxing from the scanner glass
When the Touchscreen asks you
Next page?, do one of the following:
To send a single page, press No.
The machine starts sending the
document.
To send more than one page, press
Yes and place the next page on the
scanner glass.
Press OK.
The machine starts scanning the
page. (Repeat this step for each
additional page.)
Cancelling a Broadcast in progress 3
a Press .
b Do one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
number being dialled on the
Touchscreen. Go to step d.
To exit without cancelling, press .
c When the Touchscreen asks if you want
to cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without cancelling, press No.
d Do one of the following:
To cancel the current job, press Yes.
To exit without cancelling, press No.
Real Time Transmission 3
• If you did not use up any of the numbers
for Groups, you can “broadcast” faxes to
as many as 250 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• If the Out of Memory message
appears, press to cancel or Send Now
to send the pages scanned so far.
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
c Press Options.
14
Sending a fax
NOTE
NOTE
d Swipe up or down, or press a or b to
display Real Time TX.
e Press Real Time TX.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
• If you are sending a colour fax or if the
memory is full and you are sending a
monochrome fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
Overseas Mode 3
g Press OK.
h Enter the fax number.
i Press Fax Start.
Delayed Faxing (Monochrome only) 3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step i.
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
c Press Options.
d Swipe up or down, or press a or b to
display Delayed Fax.
3
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will
automatically turn itself off.
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
c Press Options.
d Swipe up or down, or press a or b to
display Overseas Mode.
e Press Overseas Mode.
e Press Delayed Fax.
f Press Delayed Fax.
g Press On (or Off).
h Press Set Time.
i Enter the time you want the fax to be
sent (in 24-hour format) using the
keyboard on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
j Press OK.
k Enter the fax number.
f Press On (or Off).
l Press Fax Start.
15
Chapter 3
NOTE
Checking and cancelling
Delayed Fax is not available when you
select Colour in Colour Setting.
Delayed Batch Transmission (Monochrome only) 3
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
b Press Options.
c Swipe up or down, or press a or b to
display Batch TX.
d Press Batch TX.
waiting jobs 3
You can check which jobs are still waiting in
the memory to be sent, or cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Remaining Jobs.
f Press Remaining Jobs.
Any waiting jobs appear on the
Touchscreen.
g Swipe up or down, or press a or b to
scroll through the jobs and press the job
you want to cancel.
Press Cancel.
e Press On (or Off).
f Press .
h Do one of the following:
To cancel, press Yes.
If you want to cancel another job, go
to step g.
To exit without cancelling, press No.
i When you have finished, press .
16
Sending a fax
Polling overview
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit (Monochrome only) 3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 16.)
Setup for polled transmit 3
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
c Press Options.
3
i Place the next page on the scanner
glass and press OK. Repeat steps h
and i for each additional page.
The document will be stored in the
memory and will be sent when it is
polled.
Setup for polled transmit with secure code
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
3
3
a Load your document.
b Do one of the following:
When Fax Preview is set to off, press
Fax.
When Fax Preview is set to on, press
Fax and then Sending Faxes.
c Press Options.
d Swipe up or down, or press a or b to
display Polled TX.
e Press Polled TX.
f Press Secure.
g Enter a four-digit number.
Press OK.
d Swipe up or down, or press a or b to
display Polled TX.
e Press Polled TX.
f Press Standard.
g Press Fax Start.
h If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Press Yes to scan another page.
Go to step i.
Press No to store the document in
the memory. Other fax machines can
now call your machine and retrieve
the document.
h Press Fax Start.
i If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Press Yes to scan another page.
Go to step j.
Press No to send the document.
j Place the next page on the scanner
glass and press OK.
k Repeat steps i and j for each
additional page. Your machine will
automatically send the fax.
17
4
IMPORTANT
Receiving a fax 4
Memory Receive (Monochrome only)
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Fax Storage
PC-Fax Receive
(See Basic User's Guide: PC-Fax receive
®
(Windows
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
Receive operations on page 20.)
Fax Forwarding 4
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press .
b Press All Settings.
only))
h Press Memory Receive.
4
i Press Fax Forward.
j Enter the forwarding number (up to
20 digits) using the keyboard on the
Touchscreen.
Press OK.
k If Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
• If you choose Backup Print: On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not forward the fax to
the fax forwarding number you
programmed.
l Press .
Fax Storage 4
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
18
If you have turned on Fax Storage, a backup
copy will automatically be printed at the
machine.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
Receiving a fax
NOTE
NOTE
NOTE
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive.
i Press Fax Storage.
j Press .
Colour faxes cannot be stored in the
memory. When you receive a colour fax,
your machine prints the colour fax at your
machine.
Printing a fax from the memory 4
Turning off Memory Receive operations 4
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
4
d Press Fax.
e Swipe up or down, or press a or b to
display Setup Receive.
f Press Setup Receive.
g Swipe up or down, or press a or b to
display Memory Receive.
h Press Memory Receive.
i Press Off.
If you have chosen Fax Storage, you can still
print a fax from the memory when you are at
your machine.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to
display Print Document.
f Press Print Document.
g Press OK.
h Press .
j Press .
The Touchscreen will show you more
options if there are received faxes still in
the machine’s memory. (See Changing
Memory Receive operations on page 20.)
When you print a fax from the memory, the
fax data will be erased from your machine.
19
Chapter 4
Changing Memory Receive operations 4
If there are received faxes in your machine’s
memory when you change the Memory
Receive operations, the Touchscreen will ask
you one of the following questions:
If all the received faxes have already been printed
Erase all documents?
• If you press Yes, faxes in the memory
will be erased before the setting
changes.
• If you press No, faxes in the memory
will not be erased and the setting will
be unchanged.
If unprinted faxes remain in the memory
Print all faxes?
•If you press Yes, faxes in the memory
will be printed before the setting
changes. If a backup copy has already
been printed, it will not be printed
again.
4
• If you press No, faxes in the memory
will not be printed and the setting will
be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press
<USB> or the name of the PC if you are on a
network.
Press OK.
The Touchscreen will ask you the following
question:
4
Send Fax to PC?
•If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
details, see Basic User's Guide:
®
PC-Fax Receive (Windows
only).)
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
20
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