USER’S GUIDE
MFC-6890CDW
Version 0
CHN-ENG
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
Use only GENUINE brother supplies
Brother multifunction machines are designed to work ink of a particular specification and work to
a level of optimum performance when used with genuine Brother ink cartridges. Brother cannot
guarantee this optimum performance if ink or ink cartridges of other specifications are used.
Brother does not therefore recommend the use of cartridges other than genuine Brother cartridges
with this machine or the refilling of empty cartridges with ink from other sources. If damage is
caused to the print head or other parts of this machine as a result of the use of ink or ink cartridges
other than genuine Brother products due to the incompatibility or lack of suitability of those
products with this machine, any repairs required as a result will not be covered by the warranty.
i
Table of Contents
Section I General
1 General Information 2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide ........................ 3
Viewing Documentation ................................................................................... 3
Accessing Brother Support (For Windows
Control panel overview .......................................................................................... 6
LCD screen indications.................................................................................... 8
Basic Operations ............................................................................................. 9
2 Loading paper and documents 10
Loading paper and other print media ...................................................................10
Loading paper in paper tray #1......................................................................10
Loading paper in paper tray #2......................................................................13
Loading envelopes and postcards ................................................................. 16
Removing small printouts from the machine ................................................. 18
Printable area ................................................................................................19
Acceptable paper and other print media ..............................................................20
Recommended print media ........................................................................... 20
Handling and using print media ..................................................................... 21
Choosing the right print media....................................................................... 22
Loading documents ............................................................................................. 24
Using the ADF ...............................................................................................24
Using the scanner glass ................................................................................25
Scannable area ............................................................................................. 26
®
) ......................................................... 5
3 General setup 27
Power Save mode ............................................................................................... 27
Putting your machine in Power Save mode................................................... 27
Bringing your machine out of Power Save mode .......................................... 27
Power Save setting........................................................................................ 27
Mode Timer.......................................................................................................... 28
Paper settings......................................................................................................29
Paper Size and Type .....................................................................................29
Tray use in Copy mode .................................................................................29
Tray use in Fax mode ....................................................................................30
Secure Paper Feed mode for A3 size Short Grain Paper ............................. 30
Volume Settings...................................................................................................31
Ring Volume .................................................................................................. 31
Beeper Volume .............................................................................................. 31
Speaker Volume ............................................................................................ 31
Sleep Mode.......................................................................................................... 32
LCD screen..........................................................................................................32
ii
LCD Contrast.................................................................................................32
Setting the backlight brightness..................................................................... 32
Setting the Dim Timer for the backlight ........................................................ 33
LCD Language .............................................................................................. 33
Setting the Fax Logic..................................................................................... 33
4 Security features 34
Secure Function Lock ..........................................................................................34
Setting and changing the Administrator Password ........................................ 34
Setting up and changing the Public user ....................................................... 35
Setting up and changing restricted users ...................................................... 36
Turning Secure Function Lock on/off............................................................. 37
Switching users ............................................................................................. 38
Changing to the Public mode ........................................................................ 38
Reset all users............................................................................................... 38
Section II Fax
5 Sending a Fax 40
Entering Fax mode .............................................................................................. 40
Faxing from the ADF .................................................................................... 40
Faxing from the scanner glass ...................................................................... 41
Setting the scanner glass size for faxing ....................................................... 41
Color fax transmission ................................................................................... 42
How to preview an outgoing fax ....................................................................42
Cancelling a fax in progress ..........................................................................42
Broadcasting (Monochrome only)........................................................................43
Cancelling a Broadcast in progress...............................................................44
Additional sending operations.............................................................................. 44
Sending faxes using multiple settings ........................................................... 44
Contrast ......................................................................................................... 45
Changing fax resolution ................................................................................. 45
Dual access (Monochrome only) ................................................................... 46
Real time transmission .................................................................................. 46
Overseas Mode ............................................................................................. 46
Delayed Faxing (Monochrome only).............................................................. 46
Delayed Batch Transmission (Monochrome only) ......................................... 47
Checking and cancelling waiting jobs............................................................ 47
Setting your changes as a new default.......................................................... 47
Restoring all fax settings to the factory settings ............................................ 48
Sending a fax manually ................................................................................. 48
Out of Memory message ............................................................................... 48
iii
6 Receiving a Fax 49
Receive modes ....................................................................................................49
Choose the Receive Mode .................................................................................. 49
Using receive modes ........................................................................................... 50
Fax only ......................................................................................................... 50
Fax/Tel........................................................................................................... 50
Manual ........................................................................................................... 50
External TAD .................................................................................................50
Receive mode settings ........................................................................................51
Ring Delay ..................................................................................................... 51
F/T Ring Time (Fax/Tel mode only)...............................................................51
Fax Detect .....................................................................................................52
Additional receiving operations............................................................................52
Printing a reduced incoming fax ....................................................................52
Setting Receiving Priority .............................................................................. 53
Printing a fax from the memory .....................................................................54
Out of Paper Reception .................................................................................54
Memory Receive (Monochrome only) .................................................................. 54
Fax Forwarding.............................................................................................. 55
Fax Storage ................................................................................................... 55
PC Fax Receive.............................................................................................56
Changing the destination PC.........................................................................57
Turning off Memory Receive Operations ....................................................... 57
Changing Memory Receive Operations......................................................... 58
Fax Preview (Monochrome only) ......................................................................... 58
How to preview a received fax.......................................................................58
Turning off Fax Preview.................................................................................60
Remote Retrieval .................................................................................................61
Setting a Remote Access Code..................................................................... 61
Using your Remote Access Code.................................................................. 61
Remote Fax commands ................................................................................ 62
Retrieving fax messages ...............................................................................63
Changing your Fax Forwarding number ........................................................63
7 Telephone and External devices 64
Voice operations ..................................................................................................64
Tone or Pulse ................................................................................................64
Fax/Tel mode ................................................................................................ 64
Fax/Tel mode in Power Save condition ......................................................... 64
Telephone Service ..............................................................................................65
Caller ID (Caller IDentification) (not available in certain area)....................... 65
Advantages of Caller ID................................................................................. 66
Setup Method ................................................................................................66
Caller ID feature ............................................................................................66
Connecting an external TAD (telephone answering device)................................67
Connections................................................................................................... 67
Recording outgoing message (OGM) on an external TAD ............................67
Multi-line connections (PBX) ......................................................................... 68
iv
External and extension phones ........................................................................... 68
Connecting an external or extension telephone ............................................ 68
Operation from extension telephones............................................................ 68
Using a cordless external telephone ............................................................. 69
Using remote codes....................................................................................... 69
8 Dialling and storing numbers 70
How to Dial .......................................................................................................... 70
Manual dialling............................................................................................... 70
One Touch Dialling ........................................................................................70
Speed Dialling ............................................................................................... 70
Fax Redial ..................................................................................................... 70
Outgoing Call history ..................................................................................... 71
Caller ID history ............................................................................................. 71
Storing numbers .................................................................................................. 72
Storing a pause ............................................................................................. 72
Storing One Touch Dial numbers .................................................................. 72
Storing One Touch numbers from Outgoing Calls......................................... 73
Storing One Touch numbers from the Caller ID history................................. 73
Storing Speed Dial numbers.......................................................................... 74
Storing Speed Dial numbers from Outgoing Calls ......................................... 75
Storing Speed Dial numbers from the Caller ID history ................................. 75
Changing or Deleting One Touch or Speed Dial names or numbers ............ 76
Setting up groups for broadcasting................................................................ 77
Combining Quick Dial numbers ..................................................................... 79
9 Printing Reports 80
Fax reports........................................................................................................... 80
Transmission Verification Report...................................................................80
Fax Journal (activity report) ........................................................................... 80
Reports ................................................................................................................81
How to print a report ......................................................................................81
10 Polling 82
Polling overview................................................................................................... 82
Polling receive ..................................................................................................... 82
Setup to receive polling ................................................................................. 82
Setup to receive polling with secure code ..................................................... 82
Setup to receive delayed polling.................................................................... 83
Sequential polling (Monochrome only) .......................................................... 83
Cancelling a Sequential Polling Job .............................................................. 84
Polled transmit (Monochrome only) ..................................................................... 84
Setup for polled transmit................................................................................ 84
Setup for polled transmit with secure code.................................................... 85
v
Section III Copy
11 Making copies 88
How to copy ......................................................................................................... 88
Entering Copy mode ...................................................................................... 88
Making a single copy .....................................................................................88
Making multiple copies ..................................................................................89
Stop copying .................................................................................................. 89
Copy settings .......................................................................................................89
Changing copy speed and quality ................................................................. 89
Enlarging or reducing the image copied ........................................................ 90
Making N in 1 copies or a poster (Page Layout) .......................................... 91
Sorting copies using the ADF ........................................................................ 92
Adjusting Brightness and Contrast ................................................................ 93
Paper Options................................................................................................ 93
Skew Adjustment ...........................................................................................94
Book Copy ..................................................................................................... 95
Watermark Copy............................................................................................ 95
Duplex (2-sided) copying (Tray #1 only)........................................................ 96
Setting your favourites................................................................................... 98
‘Out of Memory’ message....................................................................................99
Section IV Direct Photo Printing
12 Printing photos from a memory card or
USB Flash memory drive 102
PhotoCapture Center™ Operations...................................................................102
Printing from a memory card or USB Flash memory drive without a PC.....102
Scanning to a memory card or USB Flash memory drive without a PC ......102
Using PhotoCapture Center™ from your computer ..................................... 102
Using a memory card or USB Flash memory drive .....................................102
Memory cards or USB Flash memory drive folder structure........................ 103
Getting started ................................................................................................... 104
Entering PhotoCapture mode ......................................................................105
Print Images.......................................................................................................105
View Photos................................................................................................. 105
Print Index (Thumbnails) ............................................................................. 106
Printing Photos ............................................................................................107
Enhance Photos ..........................................................................................107
DPOF printing .............................................................................................. 109
PhotoCapture Center™ print settings................................................................110
Print Speed and Quality............................................................................... 111
Paper options .............................................................................................. 111
Adjusting Brightness, Contrast and Color....................................................112
Cropping ...................................................................................................... 114
Borderless printing....................................................................................... 114
Date Print..................................................................................................... 114
vi
Setting your changes as a new default........................................................ 115
Restoring all settings to the factory settings ................................................ 115
Scan to a memory card or USB Flash memory drive ........................................ 115
Entering Scan mode ....................................................................................115
How to scan to a memory card or USB Flash memory drive....................... 116
Glass Scan Size .......................................................................................... 117
How to change the file name ....................................................................... 117
How to set a new default ............................................................................. 117
How to reset to factory settings ................................................................... 117
Understanding the Error Messages ...................................................................118
13 Printing photos from a camera 119
Printing photos directly from a PictBridge camera ............................................. 119
PictBridge requirements .............................................................................. 119
Setting your digital camera .......................................................................... 119
Printing Images............................................................................................ 120
DPOF printing..............................................................................................120
Printing photos directly from a digital camera (without PictBridge)....................121
Printing Images............................................................................................ 121
Understanding the Error Messages ...................................................................122
Section V Software
14 Software and Network features 124
Section VI Appendixes
A Safety and Legal 126
Choosing a location ........................................................................................... 126
To use the machine safely.................................................................................127
Important Information.........................................................................................132
Important Safety Instructions....................................................................... 132
IMPORTANT-For Your Safety .....................................................................134
LAN connection ........................................................................................... 134
Legal limitations for copying .............................................................................. 135
Trademarks........................................................................................................ 136
B Troubleshooting and Routine Maintenance 137
Troubleshooting .................................................................................................137
If you are having difficulty with your machine .............................................. 137
Dial Tone detection...................................................................................... 144
Telephone line interference ......................................................................... 144
vii
Error and Maintenance messages.....................................................................145
Error animations Display ............................................................................. 150
Transferring your faxes or Fax Journal report .............................................150
Document jam ............................................................................................ 151
Printer jam or paper jam ..............................................................................152
Routine maintenance .........................................................................................155
Replacing the ink cartridges ........................................................................155
Cleaning the outside of the machine ...........................................................158
Cleaning the scanner glass ......................................................................... 159
Cleaning the machine’s printer platen ......................................................... 160
Cleaning the paper pick-up roller.................................................................160
Cleaning the print head ............................................................................... 161
Checking the print quality ............................................................................ 161
Checking the print alignment .......................................................................162
Checking the ink volume .............................................................................163
Machine Information ..........................................................................................163
Checking the serial number .........................................................................163
Packing and shipping the machine ....................................................................163
C Menu and Features 166
On-screen programming .................................................................................... 166
Menu table ................................................................................................... 166
Memory storage........................................................................................... 166
Mode and menu keys ........................................................................................166
Menu table ................................................................................................... 167
Entering Text ............................................................................................... 193
D Specifications 194
General ..............................................................................................................194
Print media.........................................................................................................196
Fax.....................................................................................................................197
Copy .................................................................................................................. 199
PhotoCapture Center™ ..................................................................................... 200
PictBridge .......................................................................................................... 201
Scanner ............................................................................................................. 202
Printer ................................................................................................................203
Interfaces ...........................................................................................................204
Computer requirements .....................................................................................205
Consumable items .............................................................................................206
Network (LAN) ................................................................................................... 207
Wireless one-push configuration .................................................................208
E Glossary 209
F Index 213
viii
Section I
General I
General Information 2
Loading paper and documents 10
General setup 27
Security features 34
1
General Information 1
Using the documentation 1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible minor or severe injuries.
Electrical Hazard icons alert you to
possible electrical shock.
Importants specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
2
General Information
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
(For Windows
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
®
) 1
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
1
Note
If this window does not appear, use
®
Windows
program from the root directory of the
Brother CD-ROM.
Explorer to run the start.exe
d Click Documentation.
e Click the documentation you want to
read.
HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
1
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
Chapter 1
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(For Windows
Windows
®
2000 Professional/
®
XP and Windows Vista®)
ControlCenter3
(For Windows
Windows
®
2000 Professional/
®
XP and Windows Vista®)
Network Scanning
Presto! PageManager User’s Guide
Instructions for scanning directly from
Presto! PageManager. The complete
Presto! PageManager User’s Guide can
be viewed from the Help selection in the
Presto! PageManager application.
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
Viewing Documentation
(For Macintosh
®
) 1
a Turn on your Macintosh
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b Double-click the Documentation icon.
c Double-click your language folder.
1
d Double-click top.html to view the
Software User's Guide and Network
User's Guide in HTML format.
®
. Insert the
e Click the documentation you want to
read:
Software User’s Guide
Network User’s Guide
4
General Information
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(For Mac OS
ControlCenter2
(For Mac OS
Network Scanning
(For Mac OS
Presto! PageManager User’s Guide
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
®
X 10.2.4 or greater)
®
X 10.2.4 or greater)
®
X 10.2.4 or greater)
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
Accessing Brother Support (For Windows®) 1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) and on the Brother CD-ROM.
Click Brother Support on the main menu.
The following screen will appear:
1
To access our website
(http://www.brother.com
Home Page.
For the latest news and product support
information (http://solutions.brother.com
click Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads, click Brother
CreativeCenter.
To return to the main page, click Back or
if you have finished, click Exit.
), click Brother
1
),
), click
)
5
Chapter 1
r
Mem.
Control panel overview 1
8
1 Fax and telephone keys:
Duplex Copy
Press this key to copy on both sides of the
paper.
Hook
Press before dialing if you want to make
sure a fax machine will answer, and then
press Black Start or Color Start.
Also, press this key after picking up the
handset of an external telephone during the
F/T pseudo/double-ring.
Redial/Pause
Redials one of the last 30 numbers called.
It also inserts a pause when dialling.
2 Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
This function transfers to the touchscreen
during some operations.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
21
3 Mode keys:
Fax
Scan
Copy
Photo Capture
4 Start keys:
Color Start
Mono Start
27.01.2009
01.01.2009
06:11
06:11
Lets you access Fax mode.
Lets you access Scan mode.
Lets you access Copy mode.
Lets you access PhotoCapture Center™
mode.
Lets you start sending faxes or making
copies in full color. Also lets you start a
scanning operation (in color or mono,
depending on the scanning setting in the
ControlCenter software).
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in color or mono
depending on the scanning setting in the
ControlCenter software).
History
7
New FaxNew Fax
P
0101
6
General Information
Mem .
7
Mem.
Mem.
TAD
1
1
New FaxNew Fax
5PowerSave
Lets you put the machine into Power Save
mode.
6 Stop/Exit
Stops an operation or exits from a menu.
7 LCD (liquid crystal display)
This is a Touchscreen LCD. You can access
the menus and options by pressing buttons
displayed on the screen.
Also, you can adjust the angle of the display by
lifting it.
8 One Touch keys
These 3 keys give you instant access to
6 previously stored numbers.
Shift
To access One Touch numbers 4 to 6, hold
down Shift as you press the One Touch key.
Also, if no number is assigned to the key, you
can directly store a number by pressing the
empty key.
0101
Fax
Preview
01
MENU
Phone Book
65
1
34
7
Chapter 1
Mem .
06: 11
01. 0 1 . 2 00 9
LCD screen indications 1
The LCD shows the current machine status
when the machine is idle.
3
2111
Mem.
Mem.
27.01.2009
01.01.2009
06:11
06:11
New FaxNew Fax
History
1 Wireless Status
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
0Max
2 Memory Status
Lets you see the available memory in the
machine.
3 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
TAD (External TAD)
Mnl (Manual)
4 Ink indicator
Lets you see the available ink volume.
Also, lets you access the Ink menu.
5 Phone Book
Lets you set up your phone book of One Touch
Dial, Speed Dial and Group numbers.
Also, you can search the phone book for the
number you want to dial.
6MENU
Lets you access the main menu.
7 Faxes in memory
Shows how many received faxes are in the
memory.
8 Fax Preview
Lets you preview received fax.
Preview
0101
Fax
01
MENU
Phone Book
TAD
4
568910 7
9 New Fax(es)
When Fax Preview is set to On, you can see
how many new faxes you have received.
10 History
Lets you view a list of outgoing calls and the
caller ID history.
Also, lets you fax or call the number you have
chosen from the lists.
11 Warning icon
Appears when there is an error or maintenance
message; press the Warning icon to view it,
and then press to return to the Ready
screen.
Note
If you receive a fax containing multiple
paper sizes (for example, a page of A4
data and a page of A3 data), the machine
may create and store a file for each paper
size. The LCD may show that more than
one fax job has been received.
8
Basic Operations 1
ME N U
Ge n e ra l Se tu p
Sl e e p Mo de
General Information
To operate the Touchscreen use your finger
to press the MENU or option button directly on
the LCD screen. To access more menus or
options in a setting, press dc or ab to scroll
through them.
The following steps show how to change a
setting in the machine. In this example the
Sleep mode setting is changed from
10 Mins to 5 Mins.
a Press MENU.
b Press a or b to display
General Setup.
MENU
General Setup
Fax
Network
c Press General Setup.
d Press a or b to display Sleep Mode.
General Setup
1
Fax Receive:OnP.Save Setting
LCD Settings
Sleep Mode
10 Mins
e Press Sleep Mode.
f Press 5 Mins.
Sleep Mode
1 Min
3 Mins
10 Mins
g Press Stop/Exit.
2 Mins
5 Mins
9
2
Loading paper and documents 2
Loading paper and other print media 2
Note
• For Tray #2, see Loading paper in paper
tray #2 on page 13.
• If the tray used for Fax mode is set to
Auto Select you should open and close
the scanner cover to reset the machine
after refilling paper tray #1.
• When you load a different size of paper in
Tray #1 or Tray #2, you will need to
change the paper size setting in the
machine at the same time. (See Paper
Size and Type on page 29.)
Loading paper in paper
tray #1 2
a If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
Note
• When you are using A3, Legal or Ledger
size paper, press and hold the universal
guide release button (1) as you slide out
the front of the paper tray.
• If you are using A5 or smaller size paper,
make sure that the paper tray is not
extended.
b Open the paper tray cover (1).
1
1
10
1
Loading paper and documents
c With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
1
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
IMPORTANT
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
2
2
d Fan the stack of paper well to avoid
paper jams and misfeeds.
IMPORTANT
Always make sure that the paper is not
curled.
3
f Gently adjust the paper side guides to
the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
11
Chapter 2
g Close the paper tray cover.
Check that the paper is flat in the tray
and below the maximum paper mark (1).
1
h Slowly push the paper tray completely
into the machine.
Note
If you are finished using A3, Ledger or
Legal size paper and want to use a
smaller paper size, take the paper out of
the tray. Then shorten the tray by pressing
the universal guide release button (1).
Adjust the paper length guide (2) to fit the
paper size you are going to use. Then put
the paper into the tray.
1
1
CAUTION
DO NOT push Tray #1 into the machine too
quickly. Doing this may cause injury to your
hand by trapping it between Tray #1 and
Tray #2. Please push Tray #1 slowly.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks, and then unfold the paper
support flap (2).
2
1
12
2
Loading paper and documents
Loading paper in paper tray #2
Note
You can only use plain paper sizes A3,
A4, Ledger, Letter, Legal or Executive in
Tray #2.
a Pull the paper tray completely out of the
machine.
b Take off the paper tray cover (1).
1
c With both hands, gently press and slide
2
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
1
2
3
2
13
Chapter 2
Note
If you are using A3, Ledger or Legal size
paper, press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
1
d Fan the stack of paper well to avoid
paper jams and misfeeds.
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray
and below the maximum paper
mark (1).
1
f Gently adjust the paper side guides with
both hands to fit the paper stack.
Make sure the paper side guides touch
the sides of the paper.
IMPORTANT
Always make sure that the paper is not
curled.
IMPORTANT
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
14
Loading paper and documents
g Put on the paper tray cover.
h Slowly push the paper tray back into the
machine.
j Pull tray #1 out of the machine.
Press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
2
1
1
i Do one of the following:
If you are using Ledger, Legal or A3
size paper, go to step j.
If you are using Letter size paper, go
to step l.
k Open the paper tray cover and adjust
the paper length guide (1) for the paper.
1
15
Chapter 2
l Close the paper tray cover and slowly
push the paper tray into the machine.
Pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
2
1
Note
If you are finished using A3, Ledger or
Legal size paper and want to use a
smaller paper size, take the paper out of
the tray. Then shorten the tray by pressing
the universal guide release button (1).
Adjust the paper length guide (2) to fit the
paper size you are going to use. Then put
the smaller paper into the tray.
1
Loading envelopes and
postcards 2
About envelopes 2
Use envelopes that weigh between 80 to
95 g/m
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
2
.
IMPORTANT
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised
writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue Double flap
2
16
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Loading paper and documents
Loading envelopes and postcards in tray #1
a Before loading, press the corners and
sides of envelopes or postcards to make
them as flat as possible.
IMPORTANT
If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in
the paper tray at a time.
b Put envelopes or postcards in the paper
2
tray with the address side down and the
leading edge (top of the envelopes) in
first. We recommend you load one extra
envelope or postcard. With both hands,
gently press and slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or
postcards.
2
1
2
17
Chapter 2
If you have problems printing on
envelopes with the flap on the short edge,
try the following:
a Open the envelope flap.
b Make sure the flap is to the back edge of
the envelope when printing.
c Adjust the size and margin in your
application.
2
Removing small printouts
from the machine 2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
18
Loading paper and documents
Printable area 2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows
on the CD-ROM.)
Cut Sheet Paper Envelopes
3
1
®
or Printing and Faxing for Macintosh® in the Software User's Guide
4
3
4
1
2
2
Top (1) Bottom (2) Left (3) Right (4)
Cut Sheet 3 mm 3 mm 3 mm 3 mm
Envelopes 12 mm 24 mm 3 mm 3 mm
Note
The Borderless feature is not available for envelopes.
2
19
Chapter 2
Acceptable paper and other print media 2
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct print media
in the ‘Basic’ tab of the printer driver or in
the Paper Type setting of the menu. (See
Paper Size and Type on page 29.)
When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
Recommended print media 2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type Item
A3 Plain BP60PA3
A3 Glossy Photo BP71GA3
A3 Inkjet (Matte) BP60MA3
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 × 15 cm Glossy Photo BP71GP
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
20
Loading paper and documents
Handling and using print
media 2
Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
You can only print on both sides of the
paper with PC printing. (See Printing for
Windows
on the CD-ROM.)
®
in the Software User’s Guide
Paper capacity of the output paper tray
Up to 50 sheets of 80 g/m2 A4 paper.
Transparencies and photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
2
2
IMPORTANT
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1 2 mm or greater
• Extremely shiny or highly textured
paper
• Paper that cannot be arranged
uniformly when stacked
21
Chapter 2
Choosing the right print media 2
Paper type and size for each operation 2
Paper Type Paper Size Usage
Fax Copy Photo
Capture
Cut Sheet Ledger 279.4 × 431.8 mm (11 × 17 in.) Yes Yes Yes Yes
A3 297 × 420 mm (11.7 × 16.5 in.) Yes Yes Yes Yes
Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes
Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) Yes Yes – Yes
Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes
JIS B4 257 × 364 mm (10.1 × 14.3 in.) – – – Yes
JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
A6 105 × 148 mm (4.1 × 5.8 in.) – – – Yes
Cards Photo 10 × 15 cm (4 × 6 in.) – Yes Yes Yes
Photo L 89 × 127 mm (3 1/2 × 5 in.) – – – Yes
Photo 2L 13 × 18 cm (5 × 7 in.) – – Yes Yes
Index Card 127 × 203 mm (5 × 8 in.) – – – Yes
PostCard 1
PostCard 2
(Double)
Envelopes C5
Envelope
DL
Envelope
COM-10 105 × 241 mm (4 1/8 × 9 1/2 in.) – – – Yes
Monarch 98 × 191 mm (3 7/8 × 7 1/2 in.) – – – Yes
JE4
Envelope
Transparencies
Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) – Yes – Yes
A4 210 × 297 mm (8.3 × 11.7 in.) – Yes – Yes
Legal 215.9 × 355.6 mm (8 1/2 × 14 in.) – Yes – Yes
A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes
100 × 148 mm (3.9 × 5.8 in.) – – – Yes
148 × 200 mm (5.8 × 7.9 in.) – – – Yes
162 × 229 mm (6.4 × 9 in.) – – – Yes
110 × 220 mm (4.3 × 8.7 in.) – – – Yes
105 × 235 mm (4.1 × 9.3 in.) – – – Yes
Printer
22
Loading paper and documents
Paper weight, thickness and capacity 2
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
(Tray #2)
Plain Paper
Inkjet Paper
Glossy Paper
Cards Photo Card
Index Card
PostCard
Envelopes
64 to 120 g/m
64 to 105 g/m
64 to 200 g/m
Up to 220 g/m
Up to 220 g/m
Up to 120 g/m
Up to 200 g/m
75 to 95 g/m
2
2
2
2
2
2
2
2
0.08 to 0.15 mm
0.08 to 0.15 mm
0.08 to 0.25 mm 20
Up to 0.25 mm
Up to 0.25 mm
Up to 0.15 mm 30
Up to 0.25 mm 30
Up to 0.52 mm 10
Transparencies – – 10
1
Up to 100 sheets of 80 g/m2 paper.
2
Up to 250 sheets of 80 g/m2 paper.
3
BP71 260 g/m2 paper is especially designed for Brother inkjet machines.
100
250
20
20
1
2
3
3
2
23
Chapter 2
Loading documents 2
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF 2
The ADF can hold up to 50 pages and feeds
each sheet individually. Use standard
2
80 g/m
before putting them in the ADF.
Recommended environment 2
Temperature: 20°C to 30°C
Humidity: 50% to 70%
Paper:
Document Sizes Supported 2
paper and always fan the pages
2
80 g/m
How to load documents 2
IMPORTANT
• DO NOT pull on the document while it is
feeding.
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paper
clipped, pasted or taped.
• DO NOT use cardboard, newspaper or
fabric with the ADF. Instead use the
scanner glass.
Make sure documents written with ink are
completely dry.
a Unfold the ADF Document Support (1)
and the ADF Document Output Support
Flap (2).
1
2
Length: 148 to 431.8 mm
Width: 148 to 297 mm
Weight:
64 to 90 g/m
2
b Fan the pages well.
c Adjust the paper guides (1) to fit the
width of your documents.
1
24
Loading paper and documents
d Place your documents, face up, top
edge first in the ADF until you feel them
touch the feed roller.
Note
Insert A4/Letter documents short-edge
first.
IMPORTANT
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
How to load documents 2
Note
To use the scanner glass, the ADF must
be empty.
a Lift the document cover.
b Using the document guidelines on the
left and top, place the document face
down in the upper left corner of the
scanner glass.
2
Using the scanner glass 2
You can use the scanner glass to fax, copy or
scan pages of a book one page at a time.
Document Sizes Supported 2
Length: Up to 431.8 mm
Width: Up to 297 mm
Weight: Up to 2 kg
c Close the document cover.
IMPORTANT
If you are scanning a book or thick
document, DO NOT slam the cover down
or press on it.
25
Chapter 2
Scannable area 2
The scannable area depends on the settings
in the application you are using. The figures
below show the unscannable area.
3
1
4
2
Usage Document
Size
Fax Ledger 3 mm 3.7 mm
A3 3 mm 4.5 mm
Letter 3 mm 4 mm
A4 3 mm (Scanner
Legal 3 mm 4 mm
Copy All paper
sizes
Scan All paper
sizes
Top (1)
Bottom (2)
3mm 3mm
3mm 3mm
Left (3)
Right (4)
Glass)
3mm
(ADF)
1mm
26
3
General setup 3
Power Save mode 3
To maintain print quality, prolong print head
life, and provide the best ink cartridge
economy, you should keep your machine
connected to the power at all times.
You can put the machine into Power Save
mode by pressing the Power Save key. You
can still receive telephone calls in Power
Save mode. For further information on
receiving faxes in the Power Save condition,
please see the table on page 28. The delayed
faxes that have been set up will be sent. You
can even retrieve faxes using Remote
Retrieval if you are away from your machine.
If you want to do other operations, you must
take the machine out of Power Save mode.
Note
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode 3
Bringing your machine out of
Power Save mode 3
a Press the Power Save key.
The LCD shows the date and time.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 27.)
Power Save setting 3
You can customize the machine's
Power Save key. The factory setting is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off.
3
a Press and hold down the Power Save
key until the LCD shows
Shutting Down.
The LCD will stay on for a few seconds
before going off.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
P.Save Setting.
e Press P.Save Setting.
f Press Fax Receive:Off (or
Fax Receive:On).
27
Chapter 3
g Press Stop/Exit.
On/Off
setting
Fax Receive:
1
On
(factory
setting)
Fax Receive:
Off
1
You cannot receive a fax with Mono Start or
Color Start.
2
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
3
Set before you switch off the machine.
Receive
mode
Fax Only
External
TAD
Manual
Fax/Tel
— No machine
Available
operations
Fax Receive
Fax Detect
Delayed Fax3
Fax Forward
Fax Storage3
Fax Preview
PC Fax Receive
Remote
Retrieval
Fax Detect
Delayed Fax
2
operations will be
available other
than cleaning the
print head.
3
Mode Timer 3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount
of time the machine takes after the last Scan,
3
3
3
3
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last by
default.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Mode Timer.
e Press Mode Timer.
28
f Press 0 Sec, 30 Secs, 1 Min,
2 Mins, 5 Mins or Off.
g Press Stop/Exit.
General setup
Paper settings 3
Paper Size and Type 3
When you load a different size of paper in
Tray #1 or Tray #2, you will need to change
the paper size setting in the machine at the
same time.
To get the best print quality, set the machine
for the type of paper you are using.
You can use seven sizes of paper for printing
copies: A3, A4, A5, 10 × 15 cm (4 × 6 in.),
Ledger, Letter and Legal and five sizes for
printing faxes: A3, A4, Ledger, Letter and
Legal.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Tray Setting.
IMPORTANT
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
3
Tray use in Copy mode 3
You can change the default tray the machine
will use for printing copies.
To change the default setting follow the
instructions below:
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Tray Setting.
e Press Tray Setting.
f Press Tray#1 or Tray#2.
g Do one of the following:
If you chose Tray#1, press d or c to
display the paper size options, and
press A4, A5, A3, 10x15cm,
Letter, Legal or Ledger.
Press the paper type:
Plain Paper, Inkjet Paper,
Brother BP71, Other Glossy
or Transparency.
If you chose Tray#2, press A4, A3,
Letter, Legal or Ledger.
h Press Stop/Exit.
Note
You can only use plain paper and paper
sizes A3, A4, Ledger, Letter or Legal in
Tray #2.
e Press Tray Setting.
f Press a or b to display
Tray Use:Copy.
g Press Tray Use:Copy.
h Press Tray#1 or Tray#2.
i Press Stop/Exit.
Note
You can change the paper size and tray
selection temporarily for the next copy.
(See Paper Options on page 93.)
29
Chapter 3
Tray use in Fax mode 3
You can change the default tray the machine
will use for printing received faxes.
Auto Select will allow your machine to
take paper from Tray #1 first, or from Tray #2
if:
Tray #1 is out of paper.
Tray #2 is set to a different paper size that
is more suitable for the received faxes.
Both trays are using the same size paper
and Tray #1 is not set to use plain paper.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Tray Setting.
e Press Tray Setting.
f Press a or b to display Tray Use:Fax.
g Press Tray Use:Fax.
h Press Tray#1, Tray#2 or
Auto Select.
i Press Stop/Exit.
Secure Paper Feed mode for
A3 size Short Grain Paper 3
If your printed pages have smudge problems
when using A3 paper, your paper may be
short grain paper. Choose
A3 - Short Grain and set it to On to
avoid this problem.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
A3 - Short Grain.
e Press A3 - Short Grain.
f Press On.
g Press Stop/Exit.
Note
• If you are not sure about the type of paper
you are using, consult the paper
packaging or manufacturer for paper
specifications.
• Printing will be slower when using the
A3 - Short Grain setting.
30
General setup
Volume Settings 3
Ring Volume 3
You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.
Setting the Ring Volume from the menu
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press Ring.
g Press Low, Med, High or Off.
h Press Stop/Exit.
Beeper Volume 3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a Press MENU.
b Press a or b to display
3
General Setup.
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press Beeper.
g Press Low, Med, High or Off.
h Press Stop/Exit.
Speaker Volume 3
You can choose a range of speaker volume
levels, from High to Off.
3
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Volume.
e Press Volume.
f Press Speaker.
g Press Low, Med, High or Off.
h Press Stop/Exit.
31
Chapter 3
Sleep Mode 3
You can choose how long the machine will
remain idle (from 1 to 60 minutes) before it
goes into sleep mode. The timer will restart if
any operation is carried out on the machine.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display Sleep Mode.
e Press Sleep Mode.
f Press 1 Min, 2 Mins, 3 Mins,
5 Mins, 10 Mins, 30 Mins or
60 Mins, which is the length of time the
machine is idle before entering sleep
mode.
g Press Stop/Exit.
LCD screen 3
LCD Contrast 3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press LCD Contrast.
g Press Light, Med or Dark.
h Press Stop/Exit.
Setting the backlight
brightness 3
If you are having difficulty reading the LCD,
try changing the brightness setting.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press Backlight.
g Press Light, Med or Dark.
h Press Stop/Exit.
32
General setup
Setting the Dim Timer for the
backlight 3
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display LCD Settings.
e Press LCD Settings.
f Press Dim Timer.
g Press 10 Secs, 20 Secs, 30 Secs or
Off.
h Press Stop/Exit.
LCD Language 3
You can change the LCD Language.
a Press MENU.
b Press a or b to display
Initial Setup.
c Press Initial Setup.
d Press a or b to display
Local Language.
Setting the Fax Logic 3
You can change the transmission process
when you send or receive the fax manually
with an external telephone.
Easy mode:
Call Out Receives Call
Documents in
the ADF
No documents
in the ADF of
Documents on
the scanner
glass
Advanced mode:
Documents in
the ADF
No documents
in the ADF of
Documents on
the scanner
glass
Send the faxes
by pressing
Start
Send the faxes
by pressing
Start.
Call Out Receives Call
Send the faxes
by pressing
Start
Press Start,
and then you
can select:
Send/Receive?
Send
Receive
—
Receive the
faxes by
pressing
Start.
—
Press Start,
and then you
can select:
Send/Receive?
Send
Receive
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
3
e Press Local Language.
f Press English or Chinese.
g Press Stop/Exit.
d Press a or b to display
Miscellaneous.
e Press Miscellaneous.
f Press a or b to display Fax Mode.
g Press Fax Mode.
h Press Easy Mode or Advanced Mode.
i Press Stop/Exit.
33
4
Security features 4
Secure Function Lock 4
Secure Function Lock lets you restrict public
access to certain machine functions (Fax,
1
Copy, Scan, Print
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your restricted user
password. If you forget it, please call your
Brother dealer for service.
1
Print includes PC-Fax Send as well as all print jobs.
Note
• Only administrators can set limitations
and make changes for each user.
• When Print is disabled, PC print jobs will
be lost without notification.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
(Fax Tx: Fax Transmit; Fax Rx: Fax
Receive)
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
and PCC).
Setting and changing the
Administrator Password 4
Setting the password 4
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up and changing
restricted users on page 36 and Turning
Secure Function Lock on/off on page 37.)
Note
Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Wrong Password. Re-enter the correct
password. If you forget it, please call your
Brother dealer for service.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
Function Lock.
e Press Function Lock.
f Enter a four-digit number for the
password using the buttons on the LCD.
Press OK.
34
g Re-enter the password when the LCD
shows Verify:.
Press OK.
h Press Stop/Exit.
Security features
Changing the password 4
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
Function Lock.
e Press Function Lock.
f Press Set Password.
g Enter the registered four-digit password
using the buttons on the LCD.
Press OK.
h Enter a four-digit number for the new
password using the buttons on the LCD.
Press OK.
i When the LCD shows Verify:,
re-enter the new password using the
buttons on the LCD.
Press OK.
j Press Stop/Exit.
Setting up and changing the
Public user 4
g Enter the four-digit administrator
password using the buttons on the LCD.
Press OK.
h Press a or b to display Public.
i Press Public.
j Do one of the following:
To set up the Public user, press
Enable or Disable for each
operation, as follows:
Press Fax Tx. Then press Enable
or Disable. After you have set
Fax Tx, repeat these steps for
Fax Rx, Copy(Color),
Copy(B&W), Scan, Print and PCC.
To change the Public user setting,
press a or b to display the setting you
want to change.
Press the setting and press Enable
or Disable.
Repeat this step until you finish
changing settings.
Note
If you disable PC Print and PhotoCapture
printing (PCC) for Public users it will also
disable those functions for all restricted
users.
k Press Stop/Exit.
4
You can set up one Public user. Public users
do not need to enter a password.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
Function Lock.
e Press Function Lock.
f Press Setup User.
35
Chapter 4
Setting up and changing
restricted users 4
Setting up restricted users 4
You can set up users with restrictions and a
password. You can set up to 20 restricted
users.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
Function Lock.
e Press Function Lock.
f Press Setup User.
g Enter the administrator password using
the buttons on the LCD.
Press OK.
n Press Stop/Exit.
Note
You cannot use the same password as
another user’s password.
Changing user name, password or settings for restricted users
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
Function Lock.
e Press Function Lock.
f Press Setup User.
g Enter the administrator password using
the buttons on the LCD.
Press OK.
4
h Press a or b to display User01.
i Press User01.
j Enter the user name using the buttons
on the LCD. (See Entering Text
on page 193.)
Press OK.
k Enter a four-digit PIN using the buttons
on the LCD for the user.
Press OK.
l To set up a restricted user, press
Enable or Disable for each operation,
as follows:
Press Fax Tx. Then press Enable or
Disable. After you have set Fax Tx,
repeat these steps for Fax Rx,
Copy(Color), Copy(B&W) and Scan.
m Press and repeat h to l for
entering each additional user and
password.
h Press a or b to display the existing
restricted user you want to change.
i Press the user name.
j Press Change.
k Do one of the following:
If you want to change the name
press , and then enter the new
name using the buttons on the LCD.
(See Entering Text on page 193.)
Press OK.
To leave the name unchanged
Press OK.
l Enter a new four-digit PIN using the
buttons on the LCD for this user.
Press OK.
36
Security features
m To change the restrictions for this user,
press Enable or Disable for each
operation, as follows:
Press Fax Tx. Then press Enable or
Disable. After you have set Fax Tx,
repeat these steps for Fax Rx,
Copy(Color), Copy(B&W) and Scan.
n Press and repeat h to m if you
want to change more users and
settings.
o Press Stop/Exit.
Reset existing restricted users 4
You can reset restricted users one by one.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
Function Lock.
m Press and repeat h to l if you
want to reset more users.
n Press Stop/Exit.
Turning Secure Function
Lock on/off 4
Note
If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.
Turning Secure Function Lock on 4
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
Function Lock.
4
e Press Function Lock.
f Press Setup User.
g Enter the administrator password using
the buttons on the LCD.
Press OK.
h Press a or b to display the existing
restricted user you want to reset.
i Press the user you want to reset.
j Press Reset.
k Press Yes.
l Do one of the following:
Set a new restricted user. (See
Setting up restricted users
on page 36.)
If you do not want to set a new
restricted user, go to step n.
e Press Function Lock.
f Press Lock OffiOn.
g Enter the administrator password using
the buttons on the LCD.
Press OK.
Turning Secure Function Lock off 4
a Press User: Public.
b Press Lock OniOff.
c Enter the administrator password using
the buttons on the LCD.
Press OK.
37
Chapter 4
Switching users 4
This setting allows a restricted user to log on
the machine when Secure Function Lock is
turned on.
a On the machine’s control panel, hold
down Shift as you press l.
Or, on the LCD, press User: Public
or User: xxxxx (where xxxxx is the
user’s name).
Then press Change User.
b Press a or b to display your user name.
c Press your user name.
d Enter your four-digit PIN using the
buttons on the LCD.
Press OK.
Changing to the Public mode 4
a Press User: xxxxx (where xxxxx is
the user’s name).
Reset all users 4
You can reset all settings and passwords for
the Public user and all restricted users.
a Press MENU.
b Press a or b to display
General Setup.
c Press General Setup.
d Press a or b to display
Function Lock.
e Press Function Lock.
f Press Reset All Users.
g Enter the administrator password using
the buttons on the LCD.
Press OK.
h Press Yes for 2 seconds to confirm to
delete all restricted users.
i Press Stop/Exit.
b Press Go to Public.
Note
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (See Mode Timer
on page 28.)
38
Section II
Fax II
Sending a Fax 40
Receiving a Fax 49
Telephone and External devices 64
Dialling and storing numbers 70
Printing Reports 80
Polling 82
5
FA X
St a nd a rd
Au t o
A4
Sending a Fax 5
Entering Fax mode 5
When you want to send a fax, or change fax
send or receive settings, press the
(Fax) key to illuminate it in blue.
The LCD shows:
FAX
Fax Resolution
Standard
Press d or c to scroll through the Fax key
options. Some functions are only available
when sending monochrome faxes.
Fax Resolution (See page 45.)
Contrast (See page 45.)
Glass ScanSize (See page 41.)
Broadcasting (See page 43.)
Preview (See page 42.)
Delayed Fax (See page 46.)
Batch TX (See page 47.)
Real Time TX (See page 46.)
Contrast
Auto
Glass ScanSize
A4
Phone BookHistory
Faxing from the ADF 5
a Press (Fax).
b Place the document face up in the ADF.
(See Using the ADF on page 24.)
c Enter the fax number using the dial pad.
You can also enter the fax number on
the LCD by pressing Phone Book and
Send a fax, or you can press a
One Touch key on the machine’s control
panel.
(For details, see How to Dial
on page 70.)
Note
You can preview a fax message before
sending it by setting Preview to On.
(See How to preview an outgoing fax
on page 42.)
d Press Mono Start or Color Start.
Note
• To cancel, press Stop/Exit.
• If you send a mono fax when the memory
is full it will be sent in real time.
• You can send a color fax that is A4 size or
a mono fax that is A3 size.
Polled TX (See page 84.)
Polling RX (See page 82.)
Overseas Mode (See page 46.)
Set New Default (See page 47.)
Factory Reset (See page 48.)
Press the option you want.
40
Sending a Fax
Faxing from the scanner glass5
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to A3 size.
You cannot send color faxes with multiple
pages.
Note
• Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
• You can send color faxes up to A4 in size.
a Press (Fax).
b Load your document face down on the
scanner glass. (See Using the scanner
glass on page 25.)
c Enter the fax number using the dial pad.
You can also enter the fax number on
the LCD by pressing Phone Book and
Send a fax, or you can press a
One Touch key on the machine’s control
panel.
Note
You can preview a fax message before
sending it by setting Preview. (See How
to preview an outgoing fax on page 42.)
d Press Mono Start or Color Start.
If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
If you press Color Start, the
machine starts sending the
document.
e When the LCD asks you Next Page?,
do one of the following:
To send a single page, press No (or
press Mono Start again).
The machine starts sending the
document.
To send more than one page, press
Yes and go to step f.
f Place the next page on the scanner
glass.
Press Mono Start or Color Start.
The machine starts scanning the page.
(Repeat steps e and f for each
additional page.)
Setting the scanner glass size
for faxing 5
To fax a A3, Letter, Legal or Ledger size
document from the scanner glass, you need
to change the glass scan size setting.
a Press (Fax).
b Press d or c to display
Glass ScanSize.
c Press Glass ScanSize.
d Press A4, A3, Letter, Legal or
Ledger.
Note
You can save the setting you use most
often by setting it as default. (See Setting
your changes as a new default
on page 47.)
5
41
Chapter 5
Color fax transmission 5
Your machine can send a color fax to
machines that support this feature.
Color faxes cannot be stored in the memory.
When you send a color fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
How to preview an outgoing
fax 5
You can preview a fax message before you
send it. You must set the Real Time
Transmission and Polling RX to off before
you use this feature.
a Press (Fax).
b Press d or c to display Preview.
c Press Preview.
d Press On.
e Load the document.
f Enter the fax number using the dial pad.
You can also enter the fax number on
the LCD by pressing Phone Book and
Send a fax, or you can press a
One Touch key on the machine’s control
panel. (For details, see How to Dial
on page 70.)
Button Description
Enlarge the fax.
Reduce the fax.
or
or
d Go back to the previous page.
c Go to the next page.
Scroll vertically.
Scroll horizontally.
Rotate the fax clockwise.
Close the preview table.
Note
To send a color fax do not use Fax
Preview.
h Press Mono Start.
Note
The fax message in the memory will be
sent and then erased when you press
Mono Start.
Cancelling a fax in progress 5
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
g Press Mono Start.
The machine starts scanning the
document and the outgoing fax appears
on the LCD.
When the fax is displayed, press MENU.
The buttons will appear on the LCD and
perform the operations shown below.
42
Sending a Fax
Broadcasting (Monochrome only) 5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups,
One Touch, Speed Dial numbers and up to
50 manually dialled numbers in the same
broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a Press (Fax).
b Load your document.
c Press d or c to display Broadcasting.
d Press Broadcasting.
e You can add numbers to the broadcast
in the following ways:
Press Add Number and enter a
number using the buttons on the
LCD.
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 256 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
5
Press OK.
Press Phone Book.
Press to search by
Alphabetical Order or
Numerical Order. Press the entries
that you want to add to the
broadcast.
Press OK.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
f After you have entered all the fax
numbers by repeating step e, press OK.
g Press Mono Start.
43
Chapter 5
FA X
St a nd a rd
Au t o
A4
Cancelling a Broadcast in
progress 5
a Press Stop/Exit.
b Do one of the following:
To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
To cancel the current job, press the
button that displays the number
being dialled. Go to step d.
To exit without cancelling, press
Stop/Exit.
c When the LCD asks if you want to
cancel the entire broadcast, do one of
the following:
Press Yes to confirm.
To exit without cancelling, press No
or Stop/Exit.
d Do one of the following:
To cancel the current job, press Yes.
To exit without cancelling, press No
or Stop/Exit.
Additional sending operations 5
Sending faxes using multiple
settings 5
When you send a fax you can choose any
combination of these settings: resolution,
contrast, glass scan size, overseas mode,
delayed fax timer, polling transmission and
real time transmission.
a Press (Fax).
The LCD shows:
FAX
Fax Resolution
Standard
b Press d or c to display a setting you
want to change and press the setting,
then press the option you want.
c Go back to b to change more settings.
Contrast
Auto
Glass ScanSize
A4
Phone BookHistory
44
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
a new default on page 47.)
Sending a Fax
Contrast 5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a Press (Fax).
b Press d or c to display Contrast.
c Press Contrast.
d Press Auto, Light or Dark.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.
Changing fax resolution 5
The quality of a fax can be improved by
changing the fax resolution.
a Press (Fax).
b Press d or c to display
Fax Resolution.
c Press Fax Resolution.
d Press the resolution you want.
Note
You can choose four different resolution
settings for monochrome faxes and two
for color.
Monochrome
Standard Suitable for most typed
documents.
Fine Good for small print and
transmits a little slower than
Standard resolution.
S.Fine Good for small print or artwork
and transmits slower than Fine
resolution.
Photo Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
5
Color
Standard Suitable for most typed
documents.
Fine Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
45
Chapter 5
Dual access
(Monochrome only) 5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
Real time transmission 5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
If the memory is full and you are sending a
black & white fax from the ADF, the machine
will send the document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
Overseas Mode 5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a Press (Fax).
b Load your document.
c Press d or c to display
Overseas Mode.
d Press Overseas Mode.
e Press On (or Off).
Delayed Faxing
(Monochrome only) 5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step f.
a Press (Fax).
b Load your document.
c Press d or c to display Delayed Fax.
d Press Delayed Fax.
a Press (Fax).
b Load your document.
c Press d or c to display Real Time TX.
d Press Real Time TX.
e Press On.
Note
In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
46
e Press On.
f Enter the time you want the fax to be
sent (in 24-hour format) using the
buttons on the LCD.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Sending a Fax
Delayed Batch Transmission
(Monochrome only) 5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Press (Fax).
b Press d or c to display Batch TX.
c Press Batch TX.
d Press On.
Checking and cancelling
waiting jobs 5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Press MENU.
b Press a or b to display Fax.
g Do one of the following:
To cancel, press Yes.
If you want to cancel another job go
to step f.
To exit without cancelling, press No.
h When you have finished, press
Stop/Exit.
Setting your changes as a
new default 5
You can save the fax settings for
Fax Resolution, Contrast, Preview,
Glass ScanSize and Real Time TX you
use most often by setting them as default.
These settings will stay until you change
them again.
a Press (Fax).
b Press d or c to choose the setting you
want to change, and then press the new
option.
Repeat this step for each setting you
want to change.
c After changing the last setting, press
d or c to display Set New Default.
5
c Press Fax.
d Press a or b to display
Remaining Jobs.
e Press Remaining Jobs.
Any waiting jobs appear on the LCD.
f Press a or b to scroll through the jobs
and press the job you want to cancel.
Press OK.
d Press Set New Default.
e Press Yes.
f Press Stop/Exit.
47
Chapter 5
Restoring all fax settings to
the factory settings 5
You can restore all the fax settings you have
changed to the factory settings. These
settings will stay until you change them again.
a Press (Fax).
b Press d or c to display
Factory Reset.
c Press Factory Reset.
d Press Yes.
e Press Stop/Exit.
Sending a fax manually 5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
Out of Memory message 5
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start or
Color Start to send the pages scanned so
far, or to press Stop/Exit to cancel the
operation.
Note
To free up extra memory, turn off Memory
Receive or print the faxes that are in the
memory. (See Memory Receive
(Monochrome only) on page 54 or
Printing a fax from the memory
on page 54.)
Note
To send a multiple page fax, use the ADF.
a Press (Fax).
b Load your document.
c To listen for a dial tone pick up the
handset of an external telephone.
d Dial the fax number using the dial pad.
You can also enter the fax number on
the LCD by pressing Phone Book and
Send a fax, or you can press a
One Touch key on the machine’s control
panel.
e When you hear the fax tone, press
Mono Start or Color Start.
Press Send when you select the
Fax Mode to Advanced Mode and
send the fax from the scanner glass.
(See Setting the Fax Logic on page 33.)
f Replace the handset.
48
Receiving a Fax 6
6
Receive modes 6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choose the Receive Mode 6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
For more detailed information on the receive modes, see Using receive modes on page 50.
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
6
Yes
Are you using the voice message function of
an external telephone answering device?
No
Do you want the machine to answer fax and
telephone calls automatically?
To set a receive mode follow the instructions below.
a Press MENU.
b Press a or b to display Initial Setup.
c Press Initial Setup.
d Press a or b to display Receive Mode.
e Press Receive Mode.
f Press Fax Only, Fax/Tel, External TAD or Manual.
No
No
Yes
Yes
g Press Stop/Exit.
The LCD will display the current receive mode.
49
Chapter 6
Using receive modes 6
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. (See Ring Delay on page 51.)
Fax only 6
Fax only mode will automatically answer
every call as a fax call.
Fax/Tel 6
Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Faxes will be automatically received.
Voice calls will start the F/T Ring to tell you
to pick up the line. The F/T Ring is a fast
double ring made by your machine.
(See F/T Ring Time (Fax/Tel mode only)
on page 51 and Ring Delay on page 51.)
External TAD 6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the
external TAD.
(For more information see Connecting an
external TAD (telephone answering device)
on page 67.)
Manual 6
To receive a fax in manual mode lift the
handset of an external telephone. When you
hear fax tones (short repeating beeps), press
Mono Start or Color Start and press
Receive. Press Receive when you select
the Fax Mode to Advanced Mode (See
Setting the Fax Logic on page 33.). You can
also use the Fax Detect feature to receive
faxes by lifting a handset on the same line as
the machine.
(See Fax Detect on page 52.)
50
Receiving a Fax
Receive mode settings 6
Ring Delay 6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode.
(See Operation from extension telephones
on page 68 and Fax Detect on page 52.)
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Ring Delay.
g Press Ring Delay.
F/T Ring Time
(Fax/Tel mode only) 6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T Ring (a fast
double-ring) for the time you have set in the
F/T Ring time setting. If you hear the F/T Ring
it means that you have a voice caller on the
line.
Because the F/T Ring is made by the
machine, extension and external telephones
will not ring; however, you can still answer the
call on any telephone. (For more information
see Using remote codes on page 69.)
a Press MENU.
b Press a or b to display Fax.
6
h Press the number of times the machine
will ring before it answers.
If you choose 0, the line will not ring at
all.
i Press Stop/Exit.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
F/T Ring Time.
g Press F/T Ring Time.
h Press how long the machine will ring to
alert you that you have a voice call.
i Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
51
Chapter 6
Fax Detect 6
If Fax Detect is On: 6
Fax Detect is turned On as default.
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.
If Fax Detect is Off: 6
If you are at the machine and answer a fax
call by lifting the handset, press Mono Start
or Color Start. Press Receive when you
select the Fax Mode to Advanced Mode.
(See Setting the Fax Logic on page 33.)
If you answered at an extension telephone,
press l 51. (See Operation from extension
telephones on page 68.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the remote activation code
l 51.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
a Press MENU.
Additional receiving operations 6
Printing a reduced incoming
fax 6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size and Type
on page 29.)
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Auto Reduction.
g Press Auto Reduction.
h Press On (or Off).
i Press Stop/Exit.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Fax Detect.
g Press Fax Detect.
h Press On (or Off).
i Press Stop/Exit.
52
Receiving a Fax
Setting Receiving Priority 6
If a A3 Color fax is sent to your machine, your machine will receive either a A3 Mono fax or a A4
Color fax depending on the Receiving Priority setting. If you choose Mono(Max.A3), you will
receive a A3 Mono fax. If you choose Color(Max.A4), you will receive a A4 Color fax.
Note
The default setting is Mono(Max.A3), so the machine cannot receive A4 color faxes by
default.
Memory Receive (On)
Receiving
Priority
Color
(Max. A4)
Mono
(Max. A3)
Document
Sent
A4 Color A4
Color
A3
A4 Mono A4
Mono
A3
A4
Color
A3
A4 Mono A4
Mono
A3 Mono A3
Document
Received
Color A4
(Reduced)
Mono A4
(Reduced)
Mono A4
Mono A3
Fax Preview Storage OFF
1
1
1
1
N/A
(Color Printout)
Available
(Color Printout)
(Mono Printout)
Fax Storage
Fax Forward
N/A
(Color Printout)
Available
PC-FAX
N/A
(Color Printout)
Available
(Up to A4
2
size)
6
1
These results may vary depending on the sending machine's ability.
2
A3 size faxes will be reduced to A4 size.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display Setup Receive.
e Press Setup Receive.
f Press a or b to display Mono/Color.
g Press Mono/Color.
h Press Mono(Max.A3) or Color(Max.A4).
i Press Stop/Exit.
53
Chapter 6
Printing a fax from the
memory 6
If you have chosen fax storage, you can still
print a fax from the memory when you are at
your machine. If you have chosen
Fax Preview, see Fax Preview
(Monochrome only) on page 58 and Memory
Receive (Monochrome only) on page 54.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Print Document.
e Press Print Document.
f Press Mono Start.
g Press Stop/Exit.
Note
When you print a fax from the memory, the
fax data will be erased.
Memory Receive (Monochrome only) 6
You can only use one Memory Receive
operation at a time:
Fax Forwarding
Fax Storage
PC Fax Receive
Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operations, a message will appear
on the LCD. (See Changing Memory Receive
Operations on page 58.)
Note
When you receive a color fax, the machine
will treat the data as a color or
monochrome fax depending on the
Receive Priority setting. (See Setting
Receiving Priority on page 53.)
Out of Paper Reception 6
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper Fed, asking you to put paper in
the paper tray. (See Loading paper and other
print media on page 10.)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
54
Receiving a Fax
Fax Forwarding 6
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press Fax Forward.
i Enter the forwarding number (up to
20 digits) by using the buttons on the
LCD.
Press OK.
Fax Storage 6
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press Fax Storage.
i Press Stop/Exit.
6
j Press Backup Print:On or
Backup Print:Off.
IMPORTANT
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Backup Print:On does not work when
Fax Preview is set to On.
• The machine can store faxes
approximately 24 hours if there is a power
failure.
k Press Stop/Exit.
55
Chapter 6
PC Fax Receive 6
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear on
the LCD.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
If you choose Backup Print:On the
machine will also print the fax.
a Press MENU.
b Press a or b to display Fax.
Note
• PC Fax Receive is not supported in the
®
Mac OS
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide on the CD-ROM.)
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
and Maintenance messages
on page 145.)
.
IMPORTANT
In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
Backup Print:On the machine will print
the fax, so you will have a copy if there is
a power failure before it is sent to the PC.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press PC Fax Receive.
i Press <USB> or the PC you want to
receive faxes.
j Press OK.
k Press Backup Print:On or
Backup Print:Off.
l Press Stop/Exit.
56
Receiving a Fax
Changing the destination PC 6
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press PC Fax Receive.
i Press <USB>, or the PC you want to
receive faxes.
j Press OK.
k Press Backup Print:On or
Backup Print:Off.
l Press Stop/Exit.
Turning off Memory Receive
Operations 6
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display
Memory Receive.
g Press Memory Receive.
h Press Off.
i Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Memory Receive Operations on page 58.)
6
57
Chapter 6
Changing Memory Receive
Operations 6
If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:
Erase All Doc?
Print All Fax?
• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed it will not be
printed again.
• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press a or
b to choose the PC.
The LCD will ask you the following question:
Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
detail, see PC Fax Receive
on page 56.)
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
Fax Preview (Monochrome only) 6
How to preview a received fax6
You can view received faxes on the LCD by
pressing the Fax Preview button on the
LCD. When the machine is in Ready mode, a
popup message will appear on the LCD to
alert you of new faxes.
Setting Fax Preview 6
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Setup Receive.
e Press Setup Receive.
f Press a or b to display Fax Preview.
g Press Fax Preview.
h Press On (or Off).
i The LCD will tell you that any future
faxes will not be printed as you receive
them.
Press Yes.
j Press Stop/Exit.
Note
• When you receive a color fax, the machine
will treat the data as a color fax or a
monochrome fax depend on your setting
for Receiving Priority. (See Setting
Receiving Priority on page 53.)
• When Fax Preview is turned On, a backup
copy of received faxes will not be printed,
even if you have set Backup Print On.
• Fax Preview is not available when Fax
Forwarding is turned on.
58
Receiving a Fax
Using Fax Preview 6
When you receive a fax, you will see the popup message on the LCD. (For example:
New Fax: 02)
a Press Fax Preview.
The LCD will display the new fax list.
Note
• If you receive a fax containing multiple
paper sizes (for example, a page of A4
data and a page of A3 data), the machine
may create and store a file for each paper
size. The LCD may show that more than
one fax job has been received.
• You can also see your old fax list by
pressing the Old Fax tab on the LCD.
Press the New Fax tab to go back to your
new fax list.
b Press a or b to display the fax number of
the fax you want to see.
c Press the fax you want to see.
Note
• If your fax is large there may be a delay
before it is displayed on the LCD.
• The LCD will show the current page
number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX“.
When the fax is displayed, press More.
The buttons will appear on the LCD and
perform the operations shown below.
Button Description
Enlarge the fax.
Reduce the fax.
or
or
Scroll vertically.
Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press Yes to confirm.
Go back to the previous page.
Go to the next page.
Go back to the fax list.
Print the fax.
Do one of the following:
Press Print All Pages
to print the whole message.
Press
Print Current Only to
print only the displayed
page.
Press
Print From Current to
print from the displayed
page.
Close the preview table.
6
d Press Stop/Exit.
59
Chapter 6
How to print a fax 6
a Press Fax Preview.
b Press the fax you want to view.
c Press More.
d Press (Print).
If the fax is multiple pages, go to
step e.
If the fax is a single page it will start
printing. Go to step f.
e Do one of the following:
Press Print All Pages to print
all pages of the fax.
Press Print Current Only to
print the displayed page.
Press Print From Current to
print the displayed page to the last
page.
f Do one of the following:
Turning off Fax Preview 6
a Press Fax Preview.
b Press More.
c Press Turn Off Fax Preview.
d Press Yes to confirm.
e If there are faxes stored in the memory,
do one of the following:
If you do not want to print the stored
faxes, press Continue.
The machine asks you to confirm the
deletion of the stored faxes.
Press Yes to confirm.
If you want to print all the stored
faxes, press Print all faxes.
If you do not wish to turn off Fax
Preview, press Cancel.
Press Stop/Exit.
To delete the fax, press Yes.
To keep the fax in the memory, press
No.
g Press Stop/Exit.
How to print all faxes in the list 6
a Press Fax Preview.
b Press More.
c Press Print All.
d Press Stop/Exit.
How to delete all faxes in the list 6
a Press Fax Preview.
b Press More.
c Press Delete All.
Press Yes to confirm.
d Press Stop/Exit.
60
Receiving a Fax
Remote Retrieval 6
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code 6
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (---l).
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Remote Access.
e Press Remote Access.
f Enter a three-digit code using numbers
0-9, l, or # by pressing the buttons on
the LCD.
Press OK.
(The preset ‘l’ cannot be changed.)
Note
Do not use the same code as your
Remote Activation Code (l 51) or
Remote Deactivation Code (#51). (See
Operation from extension telephones
on page 68.)
g Press Stop/Exit.
Using your Remote Access
Code 6
a Dial your fax number from a touch tone
telephone or another fax machine.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
c The machine signals if it has received
messages:
1 long beep — Fax messages
No beeps — No messages
d When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e Press 9 0 to stop Remote Access when
you have finished.
f Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
6
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press in step f
to restore the inactive setting (---l) and
press OK.
Clear
61
Chapter 6
Remote Fax commands 6
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands Operation details
95 Change the Fax Forwarding or Fax
Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding One long beep means the change is accepted. If you hear
4 Fax Forwarding number
6 Fax Storage
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
97 Check the receiving status
1 Fax You can check whether your machine has received any
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the
three short beeps, the change was not accepted because
something has not been set up (for example, a Fax
Forwarding number has not been registered). You can
register your Fax Forwarding number by entering 4. (See
Changing your Fax Forwarding number on page 63.) Once
you have registered the number, Fax Forwarding will work.
fax messages. (See Retrieving fax messages on page 63.)
from the memory.
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
long beep, then replace the handset.
62
Receiving a Fax
Retrieving fax messages 6
You can call your machine from any touch
tone telephone and have your fax messages
sent to a machine. Before you use this
feature, you have to turn on Fax Storage.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 962.
d Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by ##
(up to 20 digits).
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
Changing your Fax
Forwarding number 6
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c When you hear two short beeps,
press 954.
6
d Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter ##.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 when you have finished.
f Hang up after you hear your machine
beep.
63
7
Telephone and External devices 7
Voice operations 7
Voice calls can be made either with an
extension or external telephone, by dialling
manually, or by using Quick Dial numbers.
Tone or Pulse 7
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
a Pick up the handset of the external
telephone.
b Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will return to
the Pulse dialling service.
Fax/Tel mode 7
Fax/Tel mode in Power Save
condition 7
When the machine is in Power Save mode
you can receive faxes if the Power Save
setting is Fax Receive:On. (See Power
Save setting on page 27.)
Fax/Tel mode does not work in the Power
Save condition. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension
telephone, lift the handset and talk. If you
hear fax tones, hold the handset until Fax
Detect activates your machine. If the other
party says they want to send you a fax,
activate the machine by pressing l 51.
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Hook to answer.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 51.
64
Telephone and External devices
Telephone Service 7
The caller ID feature of this machine lets you
use the caller ID subscriber service offered by
certain telephone companies.
Caller ID (Caller
IDentification) (not available
in certain area) 7
The Caller ID is a telephone service that
allows the subscriber to see a display of the
caller's phone number as the telephone rings.
It is a fast way to screen your calls. You can
respond quickly to calls you missed, because
caller IDs are received and stored in your fax
machine memory. Besides the standard
Caller ID feature, you can also select a single
caller's phone number and call back.
Note
To get the Caller ID service, you have
to apply for it at your local telephone
company.
FSK and DTMF are the two modes for
displaying your calls.
The default mode of this machine is
FSK.
Please ask your local telephone
company for whether your mode is
FSK or DTMF.
If your local telephone company uses
DTMF mode, please switch your mode
as follows. Contact your local
telephone company or Brother dealer
in the case that the feature does not
work normally.
Caller ID feature is not available in the
following situation:
1 You have not applied for it at your local
telephone company.
2 The fax machine is connected to an
internal switchboard or other switch
device.
7
3 Due to the switchboard problems or
line problems of local telephone
companies, the feature may not work
in some areas.
65
Chapter 7
Advantages of Caller ID 7
For Business 7
All businesses profit from a quicker response
to customer calls.
For Home 7
Residential customers can protect
themselves from unwanted calls.
Setup Method 7
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display Miscellaneous.
e Press Miscellaneous.
f Press a or b to display
Caller ID Type.
g Press Caller ID Type.
h Press FSK or DTMF.
i Press Stop/Exit.
Caller ID feature 7
The Caller ID feature of this machine lets you
use the Caller ID subscriber service offered
by many local phone companies.
You can view the list or choose one of these
numbers to fax to, add to Speed Dial or delete
from the history. (See Caller ID history
on page 71.)
After a few rings, the screen displays the
telephone number of your caller (or name, if
available). Once you answer the call, the
Caller ID information disappears from the
screen, but the call information remains
stored in the Caller ID memory.
You will see the first 16 characters of the
number or name.
# Unavailable display means call
originates outside your Caller ID service
area.
ID Withheld display means the caller
has intentionally blocked transmission of
information.
You can print a list of the Caller ID information
received by your machine. (See How to print
a report on page 81.)
Note
You can print a list of Caller ID information
received by your machine.
Caller ID service varies with different
carriers. Call your local phone company to
determine the kind of service available in
your area.
66
Telephone and External devices
Connecting an external TAD (telephone answering device) 7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
The TAD must answer within two rings. The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
CAUTION
Do not connect a TAD elsewhere on the
same phone line.
Connections 7
The external TAD must be connected as
shown in the previous illustration.
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
external TAD.
c Set the TAD to answer calls.
d
Set the Receive Mode to
(See Choose the Receive Mode
on page 49.)
Recording outgoing message
(OGM) on an external TAD 7
External TAD
7
.
Note
If you do not receive all your faxes, cut the
Ring Delay setting on your external TAD.
LINE
EXT.
1TAD
When the TAD answers a call, the LCD
shows Telephone.
EXT.
LINE
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
a Record 5 seconds of silence at the
1
1
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must rerecord the OGM to include it.
67
Chapter 7
Multi-line connections (PBX) 7
We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.
We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.
If you are installing the machine to work with a PBX
a It is not guaranteed that the unit will work
properly under all circumstances with a
PBX. Report any cases of problems first
to the company that handles your PBX.
External and extension phones 7
Connecting an external or
extension telephone 7
You can connect a separate telephone to
your machine as shown in the diagram below.
LINE
EXT.
7
1 Extension telephone
2 External telephone
When you are using an external or extension
phone, the LCD shows Telephone.
EXT.
LINE
1
2
b If all incoming calls will be answered by
a switchboard operator, we recommend
setting the Receive Mode to Manual. All
incoming calls should at first be
regarded as telephone calls.
68
Operation from extension
telephones 7
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 51, the machine starts to
receive the fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code #51 to take the
call at an extension phone. (See F/T Ring
Time (Fax/Tel mode only) on page 51.)
Telephone and External devices
If you answer a call and no one is on the line:
You should assume that you're receiving a
manual fax.
Press l 51 and wait for the chirp or until the
LCD shows Receiving, and then hang up.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 52)
Using a cordless external
telephone 7
If your cordless telephone is connected to the
telephone line cord (See External and
extension phones on page 68.) and you
typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook to send the call to the cordless handset.
Changing the remote codes 7
7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Fax Receive Code is l 51. The preset
Telephone Answer Code is #51. If you want
to, you can replace them with your own
codes.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display Setup Receive.
e Press Setup Receive.
f Press a or b to display Remote Codes.
g Press Remote Codes.
h Press On (or Off).
i Enter the new Fax Receive Code.
Press OK.
j Enter the new Telephone Answer Code.
Press OK.
7
Using remote codes 7
Fax receive code 7
If you answer a fax call on an extension or
external telephone, you can tell your machine
to receive it by dialling the fax receive code
l 51. Wait for the chirping sounds then
replace the handset. See Fax Detect
on page 52. Your caller will have to press
Start to send the fax.
Telephone answer code 7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing #51
(make sure you press this between the rings).
k Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another threedigit code using the numbers 0-9, l, #.
• Remote Codes might not work with some
telephone systems.
69
8
Dialling and storing numbers 8
How to Dial 8
Manual dialling 8
Press all of the digits of the fax or telephone
number using the dial pad.
One Touch Dialling 8
Your machine has 3 One Touch keys where
you can store 6 fax or telephone numbers for
automatic dialling.
Fax Redial 8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Mono Start or Color Start to try again. If you
want to make a second call to a number you
recently dialled, you can press Redial/Pause
and choose one of the last 30 numbers from
the Outgoing Call List.
Redial/Pause only works if you dialled from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial up to three
times at five minute intervals.
a Press Redial/Pause.
b Press the number you want to redial.
c Press Send a fax.
d Press Mono Start or Color Start.
Note
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
Speed Dialling 8
a Press Phone Book.
b Press the two-digit number you want to
call. You can also display the numbers
in alphabetical order by pressing
on LCD.
Note
If the LCD shows Not Registered
when you enter a One Touch or
Speed Dial number, a number has not
been stored at this location.
70
Dialling and storing numbers
Outgoing Call history 8
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
One Touch or Speed Dial, or delete from the
history.
a Press Redial/Pause.
You can also press History.
b Press the Outgoing Call tab.
c Press the number you want.
d Do one of the following:
To send a fax, press Send a fax.
Press Mono Start or Color Start.
If you want to store the number,
press More and then press
Add to Speed Dial or
Add to One Touch Dial.
(See Storing One Touch numbers
from Outgoing Calls on page 73 or
Storing Speed Dial numbers from
Outgoing Calls on page 75.)
If you want to delete the number from
the Outgoing Call history list, press
More and then press Delete.
Press Yes to confirm.
e Press Stop/Exit.
Caller ID history 8
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID (Caller
IDentification) (not available in certain area)
on page 65.)
The number, or name if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to One Touch or
Speed Dial, or delete from the history. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a Press History.
b Press Caller ID hist.
c Press a or b to display the number or the
name you want to call.
d Press the number or the name you want
to call.
e Do one of the following:
To send a fax, press Send a fax.
Press Mono Start or Color Start.
If you want to store the number,
press More and then press
Add to Speed Dial or
Add to One Touch Dial.
(See Storing One Touch numbers
from the Caller ID history on page 73
and Storing Speed Dial numbers
from the Caller ID history
on page 75.)
8
If you want to delete the number from
the Caller ID history list, press More
and then press Delete.
Press Yes to confirm.
f Press Stop/Exit.
Note
You can print the Caller ID list.
(See How to print a report on page 81.)
71
Chapter 8
Storing numbers 8
You can set up your machine to do the
following types of easy dialling: One Touch,
Speed Dial and Groups for broadcasting
faxes. When you dial a Quick Dial number,
the LCD shows the name, if you stored it, or
the number.
Note
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
Storing a pause 8
When you are storing One Touch or
Speed Dial numbers in the Phone Book, you
can insert one or more 3.5-second pauses by
pressing the button on the LCD.
Storing One Touch Dial
numbers 8
Pau se
b Do one of the following:
Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 193.)
To store the number without a name,
press OK.
c Enter the fax or telephone number (up to
20 digits) using the buttons on the LCD.
Press OK.
Note
If you want to store an E-mail address to
use with Internet fax or Scan to E-mail
server, press and enter the E-mail
address and press OK. (See Entering Text
on page 193.)
d When the LCD displays your settings,
press OK to confirm.
e Press Stop/Exit.
Your machine has 3 One Touch keys where
you can store 6 fax or telephone numbers for
automatic dialling. To access numbers 4 to 6
hold down Shift as you press the One Touch
key.
a Press the One Touch key where you
want to store the number.
Press Yes.
Note
You can also store One Touch Dial
numbers pressing Phone Book.
Press More.
Press Set One Touch Dial.
Press a number using the buttons on the
LCD.
72
Dialling and storing numbers
Storing One Touch numbers
from Outgoing Calls 8
You can store One Touch numbers from the
Outgoing Call history.
a Press Redial/Pause.
You can also choose by pressing
History.
b Press Outgoing Call tab.
c Press a or b to display the number you
want to store.
d Press the number you want to store.
e Press More.
f Press Add to One Touch Dial.
g To choose where the number will be
stored, do one of the following:
To accept the displayed next available
One Touch location, press
To enter a different One Touch
location, press a number using the
buttons on the LCD.
Press OK.
Note
If the One Touch location you choose is
already taken, the OK button on the LCD
will not work. Choose a different location.
OK
.
h Do one of the following:
Enter the name using the buttons on
the LCD (up to 16 characters).
Press OK.
(To help you enter letters, see
Entering Text on page 193.)
To store the number without a name,
press OK.
i Press OK to accept the displayed
telephone or fax number.
j When the LCD displays your settings,
press OK to confirm.
Storing One Touch numbers
from the Caller ID history 8
If you have the Caller ID subscriber service
from your telephone company you can also
store One Touch numbers from incoming
calls in the Caller ID History. (See Caller ID
(Caller IDentification) (not available in certain
area) on page 65.)
a Press History.
b Press the Caller ID hist. tab.
c Press a or b to display the number you
want to store.
d Press the number you want to store.
e Press More.
f Press Add to One Touch Dial.
g To choose where the number will be
stored, do one of the following:
To accept the displayed next available
One Touch location, press
To enter a different One Touch
location, press a number using the
buttons on the LCD.
Press OK.
Note
If the One Touch location you choose is
already taken, the OK button on the LCD
will not work. Choose a different location.
OK
.
h Do one of the following:
Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 193.)
To store the number without a name,
press OK.
8
k Press Stop/Exit.
73
Chapter 8
i Press OK to confirm the fax or telephone
number.
j When the LCD displays your settings,
press OK to confirm.
k Press Stop/Exit.
Storing Speed Dial numbers 8
You can store up to 100 2-digit Speed Dial
locations with a name, and each name can
have two numbers. When you dial you will
only have to press a few keys (for example:
press Phone Book, the number you want to
call and Send a fax).
a Press Phone Book.
b Press More.
c Press Set Speed Dial.
d Do one of the following:
Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 193.)
To store the number without a name,
press OK.
e Enter the first fax or telephone number
(up to 20 digits) using the buttons on the
LCD.
Press OK.
f Do one of the following:
Enter the second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
Press OK.
If you do not want to store a second
number, press OK.
g To choose where the number will be
stored, do one of the following:
To accept the displayed next
available Speed Dial location, press
OK.
To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press OK.
Note
If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.
h When the LCD displays your settings,
press OK to confirm.
i Do one of the following:
To store another Speed Dial
number, repeat steps b to h.
To finish storing numbers, press
Stop/Exit.
Note
If you want to store an E-mail address to
use with Internet fax or Scan to E-mail
server, press and enter the E-mail
address and press OK. (See Entering Text
on page 193.)
74
Dialling and storing numbers
Storing Speed Dial numbers
from Outgoing Calls 8
You can store Speed Dial numbers from the
Outgoing Call history.
a Press Redial/Pause.
You can also choose the number by
pressing History.
b Press the Outgoing Call tab.
c Press the name or number you want to
store.
d Press More.
e Press Add to Speed Dial.
f Do one of the following:
Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 193.)
To store the number without a name,
press OK or use to delete the
name, and then press OK.
g Press OK to confirm the fax or telephone
number you want to store.
h Do one of the following:
Enter the second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
Press OK.
If you do not want to store a second
number, press OK.
i To choose where the number will be
stored, do one of the following:
To accept the displayed next
available Speed Dial location, press
OK.
To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press OK.
Note
• Speed Dial numbers begin with # (for
example, #02).
• If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.
j When the LCD displays your settings,
press OK to confirm.
8
k Press Stop/Exit.
Storing Speed Dial numbers
from the Caller ID history 8
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
(Caller IDentification) (not available in certain
area) on page 65.)
a Press History.
b Press the Caller ID hist. tab.
c Press a or b to display the number you
want to store.
d Press the number you want to store.
e Press More.
f Press Add to Speed Dial.
75
Chapter 8
g Do one of the following:
Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 193.)
To store the number without a name,
press OK or use to delete the
name, and then press OK.
h Press OK to confirm the fax or telephone
number you want to store.
i Do one of the following:
Enter a second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
Press OK.
If you do not want to store a second
number, press OK.
j To choose where the number will be
stored, do one of the following:
To accept the displayed next
available Speed Dial location, press
OK.
To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press OK.
Note
• Speed Dial numbers begin with # (for
example, #02).
• If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.
k When the LCD displays your settings,
press OK to confirm.
Changing or Deleting
One Touch or Speed Dial
names or numbers 8
You can change a One Touch or Speed Dial
name or number that has already been
stored.
a Press Phone Book.
b Press More.
c Do one of the following:
Press Change to edit the names or
numbers.
Press Delete to delete all
information in a Speed Dial or
One Touch location.
Press the number you want to delete.
Press OK.
Go to step i.
d Press a or b to display the number you
want to change.
e Press the number you want to change.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
f Press Name:, Fax/Tel1: or
Fax/Tel2:.
Note
For Speed Dial locations you can change
Fax/Tel1: and Fax/Tel2:.
l Press Stop/Exit.
76
Dialling and storing numbers
g Do one of the following:
If you chose Name:, enter the name
(up to 16 characters) using the
buttons on the LCD. (See Entering
Text on page 193.)
The LCD will display your settings.
Press OK.
If you chose Fax/Tel1: or
Fax/Tel2:, enter the new number
(up to 20 digits) using the buttons on
the LCD.
The LCD will display your settings.
Press OK.
Note
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press . Re-enter the character.
h Do one of the following:
Press OK to finish.
To change another One Touch or
Speed Dial location, repeat steps b
to g.
To change more details, go to g.
The LCD will display your settings.
Setting up groups for
broadcasting 8
Groups, which can be stored in a One Touch
key or a Speed Dial location, allow you to
send the same fax message to many fax
numbers by pressing only a One Touch key
or Phone Book, the two-digit location,
Send a fax and Mono Start. First, you'll
need to store each fax number in a
One Touch key or Speed-Dial location. Then
you can include them as numbers in the
Group. Each Group uses up a One Touch
key or Speed Dial location. You can have up
to six Groups, or you can assign up to
205 numbers in a large Group.
(See Storing Speed Dial numbers
on page 74 and Broadcasting (Monochrome
only) on page 43.)
a Press Phone Book.
b Press More.
c Press Setup Groups.
d Press Set Speed Dial or
Set One Touch Dial.
If you choose Set Speed Dial, go to
step f.
e To accept the next available One Touch
key number, press OK.
8
i Press Stop/Exit.
f Enter the group name (up to
16 characters) using the buttons on the
LCD.
Press OK.
g When the LCD displays the next
available Group number, press OK.
This Group number and name will
automatically be assigned to the next
available Speed Dial location.
h Add One Touch or Speed Dial numbers
to the Group by pressing them to display
a red checkmark. Press OK.
If you want to list the numbers by
alphabetical order, press .
77
Chapter 8
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
i When the LCD displays the Group
Name and numbers, press OK to
confirm.
j Press Stop/Exit.
Note
You can print a list of all the One Touch
and Speed Dial numbers. Group numbers
will be marked in the GROUP column.
(See Reports on page 81.)
Changing a Group name 8
a Press Phone Book.
b Press More.
c Press Change.
d Press a or b to display the Group you
want to change.
Deleting a Group 8
a Press Phone Book.
b Press More.
c Press Delete.
d Press a or b to display the Group you
want to delete.
e Press the Group Name.
f Press OK.
g Press Stop/Exit.
Deleting a number from a Group 8
a Press Phone Book.
b Press More.
c Press Change.
d Press a or b to display the Group you
want to change.
e Press the Group.
e Press the Group.
f Press Name:.
g Enter the new name (up to
16 characters) using the buttons on
LCD.
Press OK.
(See Entering Text on page 193. For
example, type NEW CLIENTS.)
Note
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press . Re-enter the character.
h Press OK.
i Press Stop/Exit.
78
f Press Add/Delete.
g Press a or b to display the number you
want to delete from the Group.
h Press the check box of the number you
want to delete to uncheck it.
Press OK to confirm.
i Press OK.
j Press Stop/Exit.
Dialling and storing numbers
Combining Quick Dial
numbers 8
Sometimes you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of longdistance carriers and credit card numbers as
One Touch and Speed Dial numbers. You
can store these long dialling sequences by
dividing them and setting them up as
separate One Touch and Speed Dial
numbers in any combination. You can even
include manual dialling using the dial pad.
(See Storing Speed Dial numbers
on page 74.)
For example, you might have stored ‘555 ’ on
Speed Dial: 03 and ‘7000’ on One Touch: 02.
You can use them both to dial ‘555-7000’ if
you press the following keys:
a Press Phone Book.
Note
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5-second delay.
8
b Press #03.
Note
Speed Dial numbers start with #.
One Touch numbers start with l.
c Press Send a fax.
d Press Phone Book.
e Press l02.
f Press Send a fax.
g Press Mono Start or Color Start.
You will dial ‘555-7000 ’.
To temporarily change a number, you can
substitute part of the number with manual
dialling using the dial pad. For example, to
change the number to 555-7001 you could
press Phone Book, press #03, press
Send a fax, and then press 7001 using the
dial pad.
79
9
Printing Reports 9
Fax reports 9
You need to set up the Transmission
Verification Report and Journal Period using
the MENU keys.
Transmission Verification
Report 9
There are several settings available for the
Transmission Verification Report:
On
:
Prints a report after every fax you send.
On+Image: Prints a report after every fax
you send. A portion of the fax’s first page
appears on the report.
Off: Prints a report if your fax is
unsuccessful due to a transmission error.
The report will also print if the receiving
machine modifies the size of the
document you fax. Off is the default
setting.
Off+Image: Prints a report if your fax is
unsuccessful due to a transmission error.
The report will also print if your fax is
successful, but the receiving machine
modifies the size of the document you fax.
A portion of the fax’s first page appears on
the report.
e Press Report Setting.
f Press Transmission.
g Press On, On+Image, Off,
Off+Image, Off2 or Off2+Image.
h Press Stop/Exit.
Fax Journal (activity report) 9
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 81. The factory setting is
Every 50 Faxes.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Report Setting.
e Press Report Setting.
f Press Journal Period.
Off2: Prints a report only if your fax is
unsuccessful due to a transmission error.
Off2+Image: Prints a report only if your
fax is unsuccessful due to a transmission
error. A portion of the fax’s first page
appears on the report.
a Press MENU.
b Press a or b to display Fax.
c Press Fax.
d Press a or b to display
Report Setting.
80
Printing Reports
g Press d or c to choose an interval.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
Every 50 Faxes
The machine will print the Journal
when the machine has stored
50 jobs.
h Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
i Press Stop/Exit.
Reports 9
The following reports are available:
XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
Help List
A help list showing how to program your
machine.
Quick Dial
Lists names and numbers stored in the
One Touch and Speed Dial memory, in
alphabetical or numerical order.
Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
User Settings
Lists your settings.
Network Config
Lists your Network settings.
Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
9
How to print a report 9
a Press MENU.
b Press a or b to display
Print Reports.
c Press Print Reports.
d Press the report you want.
e (Quick Dial Only) Press
Alphabetical Order or
Numerical Order.
f Press Mono Start.
g Press Stop/Exit.
81
10
Polling 10
Polling overview 10
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive 10
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling 10
a Press (Fax).
b Press d or c to display Polling RX.
c Press Polling RX.
d Press Standard.
e Enter the fax number you are polling
using One Touch, Speed Dial or the dial
pad on the control panel.
Setup to receive polling with
secure code 10
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
a Press (Fax).
b Press d or c to display Polling RX.
c Press Polling RX.
d Press Secure.
e Enter a four-digit secure code using the
buttons on the LCD.
This is the same as the security code of
the fax machine you are polling.
Press OK.
f Enter the fax number you are polling
using One Touch, Phone Book or the
dial pad on the control panel.
g Press Mono Start or Color Start.
f Press Mono Start or Color Start.
82
Polling
Setup to receive delayed
polling 10
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Press (Fax).
b Press d or c to display Polling RX.
c Press Polling RX.
d Press Timer.
e Enter the time (in 24-hour format) you
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
f Enter the fax number you are polling
using One Touch, Speed Dial or the dial
pad on the control panel.
g Press Mono Start or Color Start.
The machine makes the polling call at
the time you entered.
Sequential polling
(Monochrome only) 10
Sequential polling lets you request
documents from several fax machines in one
operation.
a Press (Fax).
b Press d or c to display Polling RX.
c Press Polling RX.
d Press Standard, Secure or Timer.
e Do one of the following:
If you chose Standard, go to
step f.
If you chose Secure, enter a four-
digit number, press OK, go to step f.
If you chose Timer, enter the time
(24-hour format) you want to begin
polling and press OK, go to step f.
f Press d or c to display Broadcasting.
g Press Broadcasting.
10
h Do one of the following:
Press Add Number and enter a
number using the buttons on the
LCD.
Press OK.
Press Phone Book. Press to
choose Alphabetical Order or
Numerical Order. Press a or b to
select a number.
Press OK.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
i
After you have entered all the fax numbers
by repeating steps
h
, press
OK.
83
Chapter 10
j Press Mono Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
Cancelling a Sequential
Polling Job 10
a Press Stop/Exit.
b Do one of the following:
To cancel the entire sequential
polling job, press
Entire Seq. Poll. Go to step c.
To cancel the current job, press the
button that displays the number
being dialled. Go to step d.
To exit without cancelling, press
Stop/Exit.
c When the LCD asks if you want to
cancel the entire sequential polling job,
do one of the following:
Press Yes to confirm.
To exit without cancelling, press No
or Stop/Exit.
d Do one of the following:
To cancel the current job, press Yes.
To exit without cancelling, press No
or Stop/Exit.
Polled transmit (Monochrome only) 10
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 47.)
Setup for polled transmit 10
a Press (Fax).
b Load your document.
c Press d or c to display Polled TX.
d Press Polled TX.
e Press Standard.
f Press Mono Start.
g If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options:
Press Yes to scan another page.
Go to step h.
Press No or Mono Start to send the
document.
h Place the next page on the scanner
glass and press Mono Start. Repeat g
and h for each additional page.
Your machine will automatically send
the fax when it is polled.
84
Setup for polled transmit with
secure code 10
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
a Press (Fax).
b Load your document.
c Press d or c to display Polled TX.
d Press Polled TX.
e Press Secure.
f Enter a four-digit number.
Press OK.
Polling
g Press Mono Start.
h If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options:
Press Yes to scan another page.
Go to step i.
Press No or Mono Start to send the
document.
i Place the next page on the scanner
glass and press Mono Start. Repeat h
and i for each additional page.
Your machine will automatically send
the fax.
10
85
Chapter 10
86
Section III
Copy III
Making copies 88
11
No r ma l
10 0 %
Tray # 1
CO P Y
Making copies 11
How to copy 11
Entering Copy mode 11
When you want to make a copy, press
(Copy) to illuminate it in blue.
The LCD shows:
1
COPY
Quality Tray Select
Normal
Enlarge/
Reduce
100%
Favorite
Tray#1
Skew Adjustment (See page 94.)
Book Copy (See page 95.)
Watermark Copy (See page 95.)
Duplex Copy (See page 96.)
Favorite Settings (See page 98.)
Press the option you want.
Note
• The default setting is Fax mode. You can
change the amount of time that the
machine stays in Copy mode after the last
copy operation. (See Mode Timer
on page 28.)
• Book Copy and Watermark Copy
features are supported by technology
from Reallusion, Inc.
Making a single copy 11
1 No. of Copies
Press the number box directly and enter the
number you want.
Also you can enter the number of copies by
pressing or on the screen (as shown
above).
Press d or c to scroll through the Copy key
options.
Quality (See page 89.)
Enlarge/Reduce (See page 90.)
Tray Select (See page 94.)
Paper Type (See page 93.)
Paper Size (See page 93.)
Brightness (See page 93.)
Contrast (See page 93.)
Stack/Sort (See page 92.)
Page Layout (See page 91.)
88
a Press (Copy).
b Load your document.
(See Loading documents on page 24.)
c Press Mono Start for B&W copy or
Color Start for color copy.
Making copies
Making multiple copies 11
You can make up to 99 copies in one print
run.
a Press (Copy).
b Load your document.
(See Loading documents on page 24.)
c Enter the number of copies you want.
d Press Mono Start for B&W copy or
Color Start for color copy.
Note
To sort the copies, press d or c to choose
Stack/Sort. (See Sorting copies using
the ADF on page 92.)
Stop copying 11
To stop copying, press Stop/Exit.
Copy settings 11
You can change the copy settings temporarily
for the next copy.
The machine returns to its default settings
after 1 minute, or if the Mode Timer returns
the machine to Fax mode. (See Mode Timer
on page 28.)
If you have finished choosing settings, press
Mono Start or Color Start.
If you want to choose more settings, press
d or c.
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
favourites on page 98.)
Changing copy speed and
quality 11
You can choose from a range of quality. The
factory setting is Normal.
Fast
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
Normal
Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.
Best
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
11
89
Chapter 11
d Press d or c to display Quality.
e Press Quality.
f Press Fast, Normal or Best.
g If you do not want to change additional
settings, press Mono Start or
Color Start.
Enlarging or reducing the
image copied 11
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
a Press (Copy).
b Load your document.
c Enter the number of copies you want.
d Press d or c to display
Enlarge/Reduce.
e Press Enlarge/Reduce.
f Press 100%, Enlarge, Reduce,
Fit to Page or Custom(25-400%).
g Do one of the following:
If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want.
If you chose Custom(25-400%),
enter an enlargement or reduction
ratio from 25% to 400%.
100%
198% 10x15cm i A4
186% 10x15cm i LTR
142% A4iA3, A5iA4
97% LTR i A4
93% A4 i LTR
83% LGL i A4
69% A3i A4, A4iA5
47% A4 i 10x15cm
FittoPage
Custom(25-400%)
h If you do not want to change additional
settings, press Mono Start or
Color Start.
Note
• Page Layout and Skew Adjustment
are not available with Enlarge/Reduce.
• Book Copy, Sort, Duplex Copy and
Watermark Copy are not available with
Fit to Page.
• Fit to Page does not work properly if
the document on the scanner glass is
skewed by more than 3 degrees. Using
the document guidelines on the left and
top, place your document in the upper left
hand corner, with the document face down
on the scanner glass.
• Fit to Page is not available for a Legal
size document.
Press OK.
If you chose 100% or Fit to Page,
go to step h.
90
Making copies
Making N in 1 copies or a
poster (Page Layout) 11
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
The 1 to 2 feature copies one A3 or Ledger
size page onto two A4 or Letter size pages. If
you use this setting, use the scanner glass.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
IMPORTANT
• Make sure paper size is set to Letter,
Ledger, A4 or A3.
• You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
• If you are producing multiple color copies,
N in 1 copy is not available.
• (P) means Portrait and (L) means
Landscape.
• You can only make one poster copy and
1 to 2 copy at a time.
Note
Watermark Copy, Book Copy, Sort,
Enlarge/Reduce, Duplex Copy and
Skew Adjustment are not available with
Page Layout.
a Press (Copy).
b Load your document.
f Press d or c to display Off(1in1),
2in1(P), 2in1(L), 4in1(P),
4in1(L), 1to2, Poster (2 x 2)
or Poster (3 x 3).
If you chose 2in1 or
Poster (2 x 2)with A3 or Ledger,
go to step g to choose the paper size of
your document.
If you choose another setting, go to
step h.
g Do one of the following:
If you chose 2in1(P) or 2in1(L),
press LGRx2 i LGRx1,
LTRx2 i LGRx1, A3x2 i A3x1 or
A4x2 i A3x1.
If you chose Poster (2 x 2),
press LGRx1 i LGRx4,
LTRx1 i LGRx4, A3x1 i A3x4 or
A4x1 i A3x4.
h Press Mono Start or Color Start to
scan the document if you do not want to
adjust any settings.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step i.
i After the machine scans the page,
press Yes to scan the next page.
j Place the next page on the scanner
glass. Press Mono Start or Color Start
to scan the document if you do not want
to adjust any settings.
Repeat steps i and j for each page of
the layout.
k After all the pages have been scanned,
press No to finish.
11
c Enter the number of copies you want.
d Press d or c to display Page Layout.
e Press Page Layout.
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