Brother MFC-6890CDW User Guide
USER’S GUIDE
MFC-6890CDW
Version 0
UK/IRE/GEN/SAF
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-6890CDW
1
Serial Number:
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2008 Brother Industries, Ltd.
Approval Information and Compilation and Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
EC Declaration of Conformity under the R & TTE Directive
ii
Table of Contents
Section I General
1 General Information 2
Using the documentation ....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing Documentation ................................................................................... 3
Accessing Brother Support (For Windows
Control panel overview ..........................................................................................6
LCD screen indications....................................................................................8
Basic Operations ............................................................................................. 9
2 Loading paper and documents 10
Loading paper and other print media...................................................................10
Loading paper in paper tray #1......................................................................10
Loading paper in paper tray #2......................................................................13
Loading envelopes and postcards.................................................................16
Removing small printouts from the machine .................................................18
Printable area ................................................................................................19
Acceptable paper and other print media..............................................................20
Recommended print media ...........................................................................20
Handling and using print media..................................................................... 21
Choosing the right print media.......................................................................22
Loading documents ............................................................................................. 24
Using the ADF ............................................................................................... 24
Using the scanner glass ................................................................................ 25
Scannable area .............................................................................................26
®
) ......................................................... 5
3 General setup 27
Power Save mode ............................................................................................... 27
Putting your machine in Power Save mode................................................... 27
Bringing your machine out of Power Save mode .......................................... 27
Power Save setting........................................................................................27
Mode Timer.......................................................................................................... 28
Paper settings......................................................................................................29
Paper Size and Type.....................................................................................29
Tray use in Copy mode .................................................................................29
Tray use in Fax mode .................................................................................... 30
Secure Paper Feed mode for A3 size Short Grain Paper .............................30
Volume Settings................................................................................................... 31
Ring Volume .................................................................................................. 31
Beeper Volume..............................................................................................31
Speaker Volume............................................................................................31
Automatic Daylight Savings Time ........................................................................32
Sleep Mode ......................................................................................................... 32
iii
LCD screen..........................................................................................................33
LCD Contrast ................................................................................................. 33
Setting the backlight brightness.....................................................................33
Setting the Dim Timer for the backlight ........................................................33
4 Security features 34
Secure Function Lock ..........................................................................................34
Setting and changing the Administrator Password........................................34
Setting up and changing the Public user.......................................................35
Setting up and changing restricted users ......................................................36
Turning Secure Function Lock on/off.............................................................37
Switching users .............................................................................................38
Changing to the Public mode ........................................................................38
Reset all users ............................................................................................... 38
Section II Fax
5 Sending a Fax 40
Entering Fax mode ..............................................................................................40
Faxing from the ADF ....................................................................................40
Faxing from the scanner glass ......................................................................41
Setting the scanner glass size for faxing .......................................................41
Colour fax transmission ................................................................................. 42
How to preview an outgoing fax ....................................................................42
Cancelling a fax in progress .......................................................................... 42
Broadcasting (Monochrome only)........................................................................43
Cancelling a Broadcast in progress ...............................................................44
Additional sending operations..............................................................................44
Sending faxes using multiple settings ...........................................................44
Contrast ......................................................................................................... 45
Changing fax resolution.................................................................................45
Dual access (Monochrome only) ...................................................................46
Real time transmission .................................................................................. 46
Overseas Mode .............................................................................................46
Delayed Faxing (Monochrome only)..............................................................46
Delayed Batch Transmission (Monochrome only) .........................................47
Checking and cancelling waiting jobs............................................................47
Setting your changes as a new default..........................................................47
Restoring all fax settings to the factory settings ............................................ 48
Sending a fax manually .................................................................................48
Out of Memory message ...............................................................................48
iv
6 Receiving a Fax 49
Receive modes....................................................................................................49
Choose the Receive Mode ..................................................................................49
Using receive modes ...........................................................................................50
Fax only ......................................................................................................... 50
Fax/Tel...........................................................................................................50
Manual...........................................................................................................50
External TAD ................................................................................................. 50
Receive mode settings ........................................................................................51
Ring Delay .....................................................................................................51
F/T Ring Time (Fax/Tel mode only)...............................................................51
Fax Detect ..................................................................................................... 52
Additional receiving operations............................................................................52
Printing a reduced incoming fax .................................................................... 52
Setting Receiving Priority .............................................................................. 53
Printing a fax from the memory ..................................................................... 54
Out of Paper Reception.................................................................................54
Memory Receive (Monochrome only)..................................................................54
Fax Forwarding.............................................................................................. 54
Fax Storage ................................................................................................... 55
PC Fax Receive............................................................................................. 56
Changing the destination PC.........................................................................57
Turning off Memory Receive Operations....................................................... 57
Changing Memory Receive Operations.........................................................58
Fax Preview (Monochrome only).........................................................................58
How to preview a received fax....................................................................... 58
Turning off Fax Preview.................................................................................60
Remote Retrieval ................................................................................................. 61
Setting a Remote Access Code..................................................................... 61
Using your Remote Access Code..................................................................61
Remote Fax commands ................................................................................62
Retrieving fax messages ...............................................................................63
Changing your Fax Forwarding number ........................................................63
v
7 Telephone and External devices 64
Voice operations..................................................................................................64
Tone or Pulse ................................................................................................ 64
Fax/Tel mode ................................................................................................64
Fax/Tel mode in Power Save condition.........................................................64
Telephone services..............................................................................................65
Caller ID (U.K. and Ireland only)....................................................................65
Setting the Telephone Line Type...................................................................66
BT Call Sign (U.K. only).................................................................................66
Connecting an external TAD (telephone answering device)................................67
Connections...................................................................................................68
Recording outgoing message (OGM) on an external TAD............................68
Multi-line connections (PBX) .........................................................................68
External and extension telephones......................................................................69
Connecting an external or extension telephone ............................................69
Operation from extension telephones............................................................69
Using extension telephones (U.K. only) ........................................................69
Using a cordless external telephone .............................................................70
Using remote codes.......................................................................................70
8 Dialling and storing numbers 72
How to Dial .......................................................................................................... 72
Manual dialling...............................................................................................72
One Touch Dialling ........................................................................................72
Speed Dialling ...............................................................................................72
Fax Redial .....................................................................................................72
Outgoing Call history .....................................................................................73
Caller ID history .............................................................................................73
Storing numbers ..................................................................................................74
Storing a pause .............................................................................................74
Storing One Touch Dial numbers .................................................................. 74
Storing One Touch numbers from Outgoing Calls.........................................75
Storing One Touch numbers from the Caller ID history.................................75
Storing Speed Dial numbers..........................................................................76
Storing Speed Dial numbers from Outgoing Calls.........................................77
Storing Speed Dial numbers from the Caller ID history.................................77
Changing or Deleting One Touch or Speed Dial names or numbers ............78
Setting up groups for broadcasting................................................................79
Combining Quick Dial numbers .....................................................................81
9Printing Reports 82
Fax reports...........................................................................................................82
Transmission Verification Report...................................................................82
Fax Journal (activity report) ...........................................................................82
Reports ................................................................................................................83
How to print a report ......................................................................................83
vi
10 Polling 84
Polling overview................................................................................................... 84
Polling receive ..................................................................................................... 84
Setup to receive polling ................................................................................. 84
Setup to receive polling with secure code ..................................................... 84
Setup to receive delayed polling.................................................................... 85
Sequential polling (Monochrome only) ..........................................................85
Cancelling a Sequential Polling Job ..............................................................86
Polled transmit (Monochrome only).....................................................................86
Setup for polled transmit................................................................................86
Setup for polled transmit with secure code....................................................87
Section III Copy
11 Making copies 90
How to copy .........................................................................................................90
Entering Copy mode ...................................................................................... 90
Making a single copy ..................................................................................... 90
Making multiple copies .................................................................................. 91
Stop copying..................................................................................................91
Copy settings ....................................................................................................... 91
Changing copy speed and quality .................................................................91
Enlarging or reducing the image copied........................................................92
Making N in 1 copies or a poster (Page Layout) .......................................... 93
Sorting copies using the ADF ........................................................................94
Adjusting Brightness and Contrast ................................................................ 95
Paper Options................................................................................................95
Skew Adjustment........................................................................................... 96
Book Copy ..................................................................................................... 97
Watermark Copy............................................................................................ 97
Duplex (2-sided) copying (Tray #1 only)........................................................ 98
Setting your favourites.................................................................................100
‘Out of Memory’ message.................................................................................. 101
vii
Section IV Direct Photo Printing
12 Printing photos from a memory card or
USB Flash memory drive 104
PhotoCapture Center™ Operations................................................................... 104
Printing from a memory card or USB Flash memory drive without a PC.....104
Scanning to a memory card or USB Flash memory drive without a PC ......104
Using PhotoCapture Center™ from your computer.....................................104
Using a memory card or USB Flash memory drive .....................................104
Memory cards or USB Flash memory drive folder structure........................ 105
Getting started ...................................................................................................106
Entering PhotoCapture mode ......................................................................107
Print Images.......................................................................................................107
View Photos................................................................................................. 107
Print Index (Thumbnails) .............................................................................108
Printing Photos ............................................................................................109
Enhance Photos ..........................................................................................109
DPOF printing ..............................................................................................111
PhotoCapture Center™ print settings................................................................112
Print Speed and Quality...............................................................................113
Paper options ..............................................................................................113
Adjusting Brightness, Contrast and Colour..................................................114
Cropping ......................................................................................................116
Borderless printing.......................................................................................116
Date Print..................................................................................................... 116
Setting your changes as a new default........................................................117
Restoring all settings to the factory settings ................................................ 117
Scan to a memory card or USB Flash memory drive ........................................ 117
Entering Scan mode ....................................................................................117
How to scan to a memory card or USB Flash memory drive .......................118
Glass Scan Size .......................................................................................... 119
How to change the file name .......................................................................119
How to set a new default .............................................................................119
How to reset to factory settings ...................................................................119
Understanding the Error Messages ...................................................................120
13 Printing photos from a camera 121
Printing photos directly from a PictBridge camera.............................................121
PictBridge requirements ..............................................................................121
Setting your digital camera .......................................................................... 121
Printing Images............................................................................................122
DPOF printing ..............................................................................................122
Printing photos directly from a digital camera (without PictBridge)....................123
Printing Images............................................................................................123
Understanding the Error Messages ...................................................................124
viii
Section V Software
14 Software and Network features 126
Section VI Appendixes
A Safety and Legal 128
Choosing a location ........................................................................................... 128
To use the machine safely................................................................................. 129
Important safety instructions........................................................................134
IMPORTANT - For your safety .................................................................... 135
LAN connection ...........................................................................................135
Radio interference .......................................................................................135
EU Directive 2002/96/EC and EN50419......................................................136
EU Directive 2006/66/EC - Removing or Replacing the Battery..................136
International ENERGY STAR
Legal limitations for copying .............................................................................. 137
Trademarks........................................................................................................138
®
Compliance Statement ..............................136
B Troubleshooting and Routine Maintenance 139
Troubleshooting.................................................................................................139
If you are having difficulty with your machine .............................................. 139
Dial Tone detection......................................................................................146
Telephone line interference.........................................................................146
Error and Maintenance messages.....................................................................147
Error animations Display .............................................................................152
Transferring your faxes or Fax Journal report .............................................152
Document jam ............................................................................................ 153
Printer jam or paper jam..............................................................................154
Routine maintenance......................................................................................... 157
Replacing the ink cartridges ........................................................................157
Cleaning the outside of the machine ........................................................... 160
Cleaning the scanner glass .........................................................................161
Cleaning the machine’s printer platen .........................................................161
Cleaning the paper feed roller .....................................................................162
Cleaning the paper pick-up roller.................................................................163
Cleaning the print head ...............................................................................163
Checking the print quality ............................................................................164
Checking the print alignment .......................................................................165
Checking the ink volume ............................................................................. 165
Machine Information ..........................................................................................165
Checking the serial number .........................................................................165
Packing and shipping the machine....................................................................166
ix
C Menu and Features 168
On-screen programming....................................................................................168
Menu table...................................................................................................168
Memory storage...........................................................................................168
Mode and menu keys ........................................................................................168
Menu table...................................................................................................169
Entering Text ...............................................................................................196
D Specifications 197
General .............................................................................................................. 197
Print media.........................................................................................................199
Fax.....................................................................................................................200
Copy .................................................................................................................. 202
PhotoCapture Center™ .....................................................................................203
PictBridge ..........................................................................................................204
Scanner .............................................................................................................205
Printer ................................................................................................................206
Interfaces ........................................................................................................... 207
Computer requirements .....................................................................................208
Consumable items ............................................................................................. 209
Network (LAN) ................................................................................................... 210
Wireless one-push configuration .................................................................211
E Glossary 212
FIndex 216
x
Section I
General I
General Information 2
Loading paper and documents 10
General setup 27
Security features 34
1
General Information 1
Using the documentation
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
Bold Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
1
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible minor or severe injuries.
Electrical Hazard icons alert you to
possible electrical shock.
Importants specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the machine.
2
General Information
Accessing the Software User’s Guide and Network User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Viewing Documentation 1
Viewing Documentation
®
(For Windows
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
) 1
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
1
1
Note
If this window does not appear, use
®
Windows
program from the root directory of the
Brother CD-ROM.
Explorer to run the start.exe
d Click Documentation.
e Click the documentation you want to
read.
HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
Chapter 1
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(For Windows
Windows
ControlCenter3
(For Windows® 2000 Professional/
Windows
Network Scanning
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
®
2000 Professional/
®
XP and Windows Vista®)
®
XP and Windows Vista®)
Viewing Documentation
®
(For Macintosh
a Turn on your Macintosh
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
) 1
®
. Insert the
b Double-click the Documentation icon.
c Double-click your language folder.
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
1
Software User's Guide and Network
User's Guide in HTML format.
e Click the documentation you want to
read:
Software User’s Guide
Network User’s Guide
d Double-click top.html to view the
4
General Information
How to find Scanning instructions 1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Scanning
(For Mac OS
ControlCenter2
(For Mac OS
Network Scanning
(For Mac OS® X 10.2.4 or greater)
Presto! PageManager User’s Guide
The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
®
X 10.2.4 or greater)
®
X 10.2.4 or greater)
Accessing Brother
Support
(For Windows
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) and on the Brother CD-ROM.
Click Brother Support on the main menu.
The following screen will appear:
®
) 1
1
How to find Network setup instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
1
To access our website
(http://www.brother.com
Home Page.
For the latest news and product support
information (http://solutions.brother.com
click Brother Solutions Center.
To visit our website for original Brother
Supplies
(http://www.brother.com/original/
Supplies Information.
To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/
for FREE photo projects and printable
downloads, click Brother
CreativeCenter.
To return to the main page, click Back or
if you have finished, click Exit.
), click Brother
),
), click
)
5
Chapter 1
a
v
Mem.
Control panel overview 1
8
27.01.2009
01.01.2009
06:11
06:11
7
1 Fax and telephone keys:
Duplex Copy
Press this key to copy on both sides of the
paper.
Tel/R
This key is used to have a telephone
conversation after picking up the external
handset during the F/T pseudo-ring.
Also, when connected to a PBX, you can
use this key to gain access to an outside
line or to transfer a call to another
extension.
Redial/Pause
Redials the last 30 numbers called. It also
inserts a pause when dialling.
2Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
This function transfers to the touchscreen
during some operations.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
21
3 Mode keys:
Fax
Scan
Copy
Photo Capture
4 Start keys:
Colour Start
Mono Start
New FaxNew Fax
History
Lets you access Fax mode.
Lets you access Scan mode.
Lets you access Copy mode.
Lets you access PhotoCapture Center™
mode.
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scanning setting in the
ControlCenter software).
0101
Pre
F
6
General Information
7
Mem.Mem.
1
1
New FaxNew Fax
5PowerSave
Lets you put the machine into Power Save
mode.
Preview
0101
Fax
01
MENU
Phone Book
TAD
65
1
34
6 Stop/Exit
Stops an operation or exits from a menu.
7 LCD (liquid crystal display)
This is a Touchscreen LCD. You can access
the menus and options by pressing buttons
displayed on the screen.
Also, you can adjust the angle of the display by
lifting it.
8 One Touch keys
These 3 keys give you instant access to 6
previously stored numbers.
Shift
To access One Touch numbers 4 to 6, hold
down Shift as you press the One Touch key.
Also, if no number is assigned to the key, you
can directly store a number by pressing the
empty key.
7
Chapter 1
Mem.
06: 11
01. 0 1 . 2009
LCD screen indications 1
The LCD shows the current machine status
when the machine is idle.
3
2111
Mem.
MENU
01
Mem.
Phone Book
27.01.2009
01.01.2009
06:11
06:11
New FaxNew Fax
History
1 Wireless Status
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
0Max
Preview
0101
Fax
TAD
4
568910 7
9 New Fax(es)
When Fax Preview is set to On, you can see
how many new faxes you have received.
10 History
Lets you view a list of outgoing calls and the
caller ID history.
Also, lets you fax or call the number you have
chosen from the lists.
11 Warning icon
Appears when there is an error or maintenance
message; press the Warning icon to view it,
and then press to return to the Ready
screen.
Note
If you receive a fax containing multiple
paper sizes (for example, a page of A4
data and a page of A3 data), the machine
may create and store a file for each paper
size. The LCD may show that more than
one fax job has been received.
2 Memory Status
Lets you see the available memory in the
machine.
3 Current Receive Mode
Lets you see the current receive mode.
Fax (Fax only)
F/T (Fax/Tel)
TAD (External TAD)
Mnl (Manual)
4 Ink indicator
Lets you see the available ink volume.
Also, lets you access the Ink menu.
5 Phone Book
Lets you set up your phone book of One Touch
Dial, Speed Dial and Group numbers.
Also, you can search the phone book for the
number you want to dial.
6MENU
Lets you access the main menu.
7 Faxes in memory
Shows how many received faxes are in the
memory.
8 Fax Preview
Lets you preview received fax.
8
Basic Operations 1
ME N U
Ge n era l S e tu p
Sl e ep M ode
General Information
To operate the Touchscreen use your finger
to press the MENU or option button directly on
the LCD screen. To access more menus or
options in a setting, press dc or ab to scroll
through them.
The following steps show how to change a
setting in the machine. In this example the
Sleep mode setting is changed from
10 Mins to 5 Mins.
a Press MENU.
b Press a or b to display
General Setup.
MENU
General Setup
Fax
Network
1
c Press General Setup.
d Press a or b to display Sleep Mode.
General Setup
10 MinsSleep Mode
A3 - Short Grain
Function Lock
On
e Press Sleep Mode.
f Press 5 Mins.
Sleep Mode
1 Min
3 Mins
10 Mins
2 Mins
5 Mins
g Press Stop/Exit.
9
2
Loading paper and documents 2
Loading paper and other print media
Note
• For Tray #2, see Loading paper in paper
tray #2 on page 13.
• If the tray used for Fax mode is set to
Auto Select you should open and close
the scanner cover to reset the machine
after refilling paper tray #1.
• When you load a different size of paper in
Tray #1 or Tray #2, you will need to
change the paper size setting in the
machine at the same time. (See Paper
Size and Type on page 29.)
Loading paper in paper tray #1 2
a If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
Note
2
• When you are using A3, Legal or Ledger
size paper, press and hold the universal
guide release button (1) as you slide out
the front of the paper tray.
• If you are using A5 or smaller size paper,
make sure that the paper tray is not
extended.
b Open the paper tray cover (1).
1
1
10
1
Loading paper and documents
c With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
1
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
IMPORTANT
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
2
2
d Fan the stack of paper well to avoid
paper jams and misfeeds.
IMPORTANT
3
f Gently adjust the paper side guides to
the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
Always make sure that the paper is not
curled.
11
Chapter 2
g Close the paper tray cover.
Check that the paper is flat in the tray
and below the maximum paper mark (1).
1
h Slowly push the paper tray completely
into the machine.
Note
If you are finished using A3, Ledger or
Legal size paper and want to use a
smaller paper size, take the paper out of
the tray. Then shorten the tray by pressing
the universal guide release button (1).
Adjust the paper length guide (2) to fit the
paper size you are going to use. Then put
the paper into the tray.
1
1
CAUTION
DO NOT push Tray #1 into the machine too
quickly. Doing this may cause injury to your
hand by trapping it between Tray #1 and
Tray #2. Please push Tray #1 slowly.
i While holding the paper tray in place,
pull out the paper support (1) until it
clicks, and then unfold the paper
support flap (2).
2
1
2
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Loading paper and documents
Loading paper in paper tray #2 2
Note
You can only use plain paper sizes A3,
A4, Ledger, Letter, Legal or Executive in
Tray #2.
a Pull the paper tray completely out of the
machine.
c With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
1
2
b Take off the paper tray cover (1).
3
1
2
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Chapter 2
Note
If you are using A3, Ledger or Legal size
paper, press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
1
d Fan the stack of paper well to avoid
paper jams and misfeeds.
e Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray
and below the maximum paper
mark (1).
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f Gently adjust the paper side guides with
both hands to fit the paper stack.
Make sure the paper side guides touch
the sides of the paper.
IMPORTANT
Always make sure that the paper is not
curled.
IMPORTANT
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
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Loading paper and documents
g Put on the paper tray cover.
h Slowly push the paper tray back into the
machine.
j Pull tray #1 out of the machine.
Press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
2
1
1
i Do one of the following:
If you are using Ledger, Legal or A3
size paper, go to step j.
If you are using Letter size paper, go
to step l.
k Open the paper tray cover and adjust
the paper length guide (1) for the paper.
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15
Chapter 2
l Close the paper tray cover and slowly
push the paper tray into the machine.
Pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
2
1
Note
If you are finished using A3, Ledger or
Legal size paper and want to use a
smaller paper size, take the paper out of
the tray. Then shorten the tray by pressing
the universal guide release button (1).
Adjust the paper length guide (2) to fit the
paper size you are going to use. Then put
the smaller paper into the tray.
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Loading envelopes and postcards 2
About envelopes 2
Use envelopes that weigh between 80 to
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95 g/m
Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
.
IMPORTANT
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised
writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue Double flap
2
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Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Loading paper and documents
Loading envelopes and postcards in tray #1
a Before loading, press the corners and
sides of envelopes or postcards to make
them as flat as possible.
IMPORTANT
If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in
the paper tray at a time.
b Put envelopes or postcards in the paper
2
tray with the address side down and the
leading edge (top of the envelopes) in
first. We recommend you load one extra
envelope or postcard. With both hands,
gently press and slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or
postcards.
1
2
2
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Chapter 2
If you have problems printing on
envelopes with the flap on the short edge,
try the following:
a Open the envelope flap.
b Make sure the flap is to the back edge of
the envelope when printing.
2
c Adjust the size and margin in your
application.
Removing small printouts from the machine 2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
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