Brother MFC-685C User Manual

MFC-685CW

Before you can use the machine, you must set up the hardware and install the software. Please read this Quick Setup Guide for the correct setup procedure and installation instructions.

STEP 1

Setting Up the Machine

STEP 2

Installing the Driver & Software

Quick Setup Guide

Setup is Complete!

Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for quick and easy reference at all times.

Symbols used in this guide

Warning

Warnings tell you what to do to prevent possible personal injury.

Note

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Caution

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

User’s Guide, Software User’s Guide or

Network User’s Guide

Indicates reference to the User’s Guide, Software User’s Guide or Network User’s Guide which is on the CD-ROM we have supplied.

Improper Setup

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Getting Started

Carton components ...................................................................................................................................... 3

Control panel................................................................................................................................................ 4

STEP 1-Setting Up the Machine

Removing the protective parts ..................................................................................................................... 5

Connecting the handset .............................................................................................................................. 5

Loading paper .............................................................................................................................................. 5

Connecting the power cord and telephone line ........................................................................................... 7

Installing the ink cartridges........................................................................................................................... 8

Print quality check ...................................................................................................................................... 10

Setting the LCD contrast ............................................................................................................................ 11

Setting the date and time ........................................................................................................................... 12

Setting your station ID ................................................................................................................................ 13

Setting tone or pulse dialling mode ............................................................................................................ 13

Choosing a Receive Mode ......................................................................................................................... 14

Setting up the TAD ..................................................................................................................................... 15

STEP 2-Installing the Driver & Software

Windows

For USB Interface Users (For Windows

Installing FaceFilter Studio.................................................................................................................... 21

For Wired Network Interface Users (For Windows

Installing FaceFilter Studio ......................................................................................................................... 25

For Wireless Network Interface Users (For Windows

Windows Vista™) in infrastructure mode .................................................................................................. 26

Connecting your wireless machine and wireless network together and installing the printer driver in

infrastructure mode ............................................................................................................................... 26

Using the SecureEasySetup™ or AOSS™ software to configure

your machine for a wireless network..................................................................................................... 28

Using the Setup Wizard from the control panel LAN menu for wireless network configuration ............ 30

Installing FaceFilter Studio.................................................................................................................... 34

Macintosh

For USB Interface Users(For Mac OS® X 10.2.4 or greater) .................................................................... 35

For Wired Network Interface Users(For Mac OS For Wireless Network Interface Users (For Mac OS

Connecting your wireless machine and wireless network together and installing the printer driver in

infrastructure mode ............................................................................................................................... 40

Using the SecureEasySetup™ or AOSS™ software to configure

your machine for a wireless network..................................................................................................... 42

Using the Setup Wizard from the control panel LAN menu for wireless network configuration ............ 44

2000 Professional/XP/ XP Professional x64 Edition/Windows Vista™) .......................... 18

2000 Professional/XP/XP Professional x64 Edition/Windows Vista™) ........................... 22

2000 Professional/XP/XP Professional x64 Edition/

X 10.2.4 or greater) .................................................... 37

X 10.2.4 or greater) in infrastructure mode........... 40

Table of Contents

For Network Users

BRAdmin Light utility (For Windows® users) ............................................................................................. 48

Installing the BRAdmin Light configuration utility.................................................................................. 48

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 48

BRAdmin Light utility (For Mac OS

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 49

Restoring the network settings to factory default ....................................................................................... 50

Entering Text for Wireless Settings............................................................................................................ 51

Consumables

Replacement consumables........................................................................................................................ 52

Ink cartridge .......................................................................................................................................... 52

X users)............................................................................................ 49

Getting Started

Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine.

Carton components

Quick Setup Guide

Power Cord

Black (LC960BK)

USB Interface Cable

Yellow (LC960Y)

CD-ROM

User’s Guide

Telephone Handset

Cyan (LC960C)

Telephone Line Cord

Side Cover

Magenta (LC960M)

The ink cartridges are on top of the paper tray. See Removing the protective parts on page 5.

Ink Cartridges

A network cable is not a standard accessory. You need to purchase an appropriate network cable.

USB cable

 Please make sure you use a USB 2.0 cable that is no longer than 2 metres.  Your machine has a USB interface that is compatible with the USB 2.0 specification.  DO NOT connect the interface cable at this time.

Connecting the interface cable is done during the software installation process.

Network cable

 Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet

Network.

To ensure safe operation the supplied plug must be inserted only into a standard power outlet that is properly grounded through the standard electrical wiring. Non grounded equipment may cause an electrical shock hazard, and may cause excessive electrical noise radiation.

Getting Started

21.1 2.200 7

Fax

12:4 5

Mem.

Control panel

Mem.

12:45

21.12.2007

Fax

12 1 2 3 4 5

1 Dial Pad

2 Telephone keys

3 Mode keys

4 Menu keys

5Start keys

6 Stop/Exit key

7 LCD (Liquid Crystal Display)

8 Ink Management key

9 Fax Preview key

10 Microphone

11 Power Save key

12 TAD (Telephone Answering Device) keys

67891011

For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.

STEP 1

Setting Up the Machine

1 Removing the protective

parts

3 Loading paper

1 Remove the protective tape and film covering

the scanner glass.

2 Remove the foam bag (1) containing the ink

cartridges from on top of the paper tray.

Improper Setup

DO NOT connect the interface cable. Connecting the interface cable is done during the software installation process.

You can load up to 100 sheets of 80 gsm paper. For details, see Acceptable paper and other media in Chapter 2 of the User’s Guide.

1 Pull the paper tray completely out of the

machine and lift the output paper tray cover (1).

2 Connecting the handset

1 Connect the curled handset cord to the

handset.

2 Press and slide the paper side guides (1) and

paper length guide (2) to fit the paper size.

STEP 1

Setting Up the Machine

3 Fan the stack of paper well to avoid paper jams

and misfeeds.

4 Gently put the paper into the paper tray print

side down and top edge first.

Check that the paper is flat in the tray.

Note

When you use Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

5 Gently adjust the paper side guides with both

hands to fit the paper. Make sure that the paper guides touch the edges of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

6 Close the output paper tray cover (1).

7 Slowly push the paper tray completely into the

machine.

Setting Up the Machine

8 While holding the paper tray in place, pull out

the paper support until it clicks, and then unfold the paper support flap .

Note

Do not use the paper support flap for Legal size paper.

Note

You can use the photo paper tray which is located on the top of the paper tray to print on photo 10 x 15 cm and photo L size paper. For details, see Loading photo paper in Chapter 2 of the User’s Guide.

2 Connect the telephone line cord. Connect one

end of the telephone line cord to the socket on the machine marked LINE and the other end to a modular wall socket.

Improper Setup

DO NOT connect the interface cable. Connecting the interface cable is done during the software installation process.

Warning

4 Connecting the power cord

1 Connect the power cord.

and telephone line

Warning

The machine must be fitted with an earthed plug.

Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Note

If you are sharing one telephone line with an external telephone, connect it as shown below.

LINE

EXT.

1 Extension telephone 2 External telephone

STEP 1

Setting Up the Machine

Note

If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.

EXT.

LINE

Set the receive mode to ‘Manual’ if you have an external answering machine. For details, see Connecting an external TAD (telephone answering device) in Chapter 7 of the User’s Guide.

5 Installing the ink cartridges

Warning

If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor.

1 Make sure that the power is turned on.

The LCD shows:

No Cartridge

Black Yellow Cyan Magenta

2 Open the ink cartridge cover (1).

3 Pull all the lock release levers down and

remove the yellow protective part (1).

Setting Up the Machine

Note

Do not throw away the yellow protective part. You will need it if you transport the machine.

4 Take out the ink cartridge.

5 Carefully remove the protective yellow cap (1).

6 Install each ink cartridge in the direction of the

arrow on the label. Take care to match the colour of the lock release lever (1) with the cartridge colour (2), as shown in the diagram below.

brother

Improper Setup

DO NOT touch the area shown in the illustration below.

Note

If the protective yellow cap comes off when you open the bag, the cartridge will not be damaged.

7 Lift each lock release lever and gently push it

until it clicks, and then close the ink cartridge cover.

Note

If the LCD prompts you to re-insert the ink cartridge correctly, after you install the ink cartridges, check that the ink cartridges are installed correctly.

The machine will clean the ink tube system for use for the first time. The cleaning process will last approximately four minutes. The LCD shows:

Cleaning

Preparing System

Approx 4 Minutes

STEP 1

Setting Up the Machine

Caution

• DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

• DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once.

• DO NOT repeatedly insert and remove the cartridges. If you do so, ink may seep out of the cartridge.

• If you mix the colours by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation. (See Cleaning the print head in Appendixes B of the User’s Guide.)

• Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

• DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.

• Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother branded cartridges with this machine or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine, any repairs required as a result may not be covered by the warranty.

6 Print quality check

1 Make sure A4, Letter or Legal size paper is

loaded in the paper tray. Press Colour Start. The machine starts printing the Print Quality Check Sheet (only during initial ink cartridge installation).

2 Check the quality of the four colour blocks on

the sheet. (black/yellow/cyan/magenta)

Note

Avoid touching the printed surface of the paper immediately after printing, the surface may not be completely dry and may stain your fingers.

3 The LCD shows:

Is Quality OK?

Yes Press No

Press

Setting Up the Machine

7 Setting the LCD contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

1 Press Menu.

 If all lines are clear and visible, press

1 (Yes) on the dial pad to finish the quality check.

 If you can see missing short lines, press

2 (No) on the dial pad and go to step 4.

OK Poor

4 The LCD asks you if the print quality is OK for

black and colour. Press 1 (Yes) or 2 (No) on the dial pad.

Black OK?

Yes Press No

Color OK?

Press

2 Press a or b to choose General Setup.

Press OK.

3 Press a or b to choose LCD Settings.

Press OK.

4 Press a or b to choose LCD Contrast. 5 Press or to choose Light, Med or

Dark. Press OK.

6 Press Stop/Exit.

Note

You can also adjust the angle of the LCD display by lifting it.

Yes Press No

After pressing 1 (Yes) or 2 (No) for both black and colour, the LCD shows:

Start Cleaning?

Yes Press No

Press

5 Press 1 (Yes), the machine will then start

cleaning the colours.

6 After cleaning is finished, press Colour Start.

The machine starts printing the Print Quality Check Sheet again and goes back to step 2.

STEP 1

8 Setting the date and time

The machine displays the date and time, and if you set up the station ID, the date and time displayed on your machine will be printed on every fax you send.

1 Press Menu.

Setting Up the Machine

6 Enter the two digits for the day on the dial pad,

Date&Time

and then press OK.

Day:

2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Date&Time.

Press OK.

4 Enter the last two digits of the year on the dial

pad, and then press OK.

Date&Time

Year:20

MENU Input & Press OK

(e.g. Enter 0 7 for 2007.)

5 Enter the two digits for the month on the dial

pad, and then press OK.

Date&Time

Month:

(e.g. Enter 0 1 for the first day of the month.)

Input & Press OK

7 Enter the time in 24-hour format on the dial

pad, and then press OK.

Date&Time

Time:

15:25

(e.g. Enter 1 5, 2 5 for 15:25.)

Input & Press OK

8 Press Stop/Exit.

(e.g. Enter 0 3 for March.)

Input & Press OK

9 Setting your station ID

You should store your name and fax number to be added to all fax pages that you send.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Station ID.

Press OK.

Setting Up the Machine

6 Press Stop/Exit.

Note

If you make a mistake and want to start again, press Stop/Exit and go back to step 1.

For details, see Entering Text in Appendixes C of the User's Guide.

4 Enter your fax number (up to 20 digits) on the

dial pad, and then press OK. To enter a “+” for international codes, press l. For example, to enter the China dialling code “+86 6 and then the rest of your number.

Station ID

Fax:

+86XXXXXXXX

MENU Input & Press OK

”, press l, 8,

5 Enter your name (up to 20 characters) using

the dial pad, and then press OK.

Station ID

Name:

MENU Input & Press OK

10 Setting tone or pulse dialling

Your machine comes set for a Tone dialling service. If you have a Pulse dialling service (rotary), you need to change the dialling mode.

mode

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Tone/Pulse. 4 Press or to choose Pulse (or Tone).

Press OK.

5 Press Stop/Exit.

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the same key as the last character, press to move the

cursor to the right.

• If you entered a letter incorrectly and want to change it, press or to move the cursor to

the incorrect character, press Clear/Back.

Press

key

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

One

time

Two

times

Three

times

Four

times

STEP 1

11 Choosing a Receive Mode

There are three possible receive modes: Fax Only, Fax/Tel and Manual.

Are you using the built-in TAD?

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

Setting Up the Machine

See Digital TAD in Chapter 9 of the

Yes

User's Guide.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Receive Mode. 4 Press or to choose the mode.

Press OK.

5 Press Stop/Exit.

For details, see Using receive modes in Chapter 6 of the User's Guide.

Yes

Fax Only

Your machine automatically answers every call as a fax.

Manual

You control the telephone line and must answer every call yourself.

Fax/Tel

Your machine controls the line and automatically answers every call. If the call is not a fax, the telephone will ring for you to pick up the call.

Manual

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. If you set Fax Detect to On, the Fax messages are printed.

12 Setting up the TAD

You must record an outgoing message in order to use the TAD mode.

1 Record the TAD Outgoing Message

(TAD Message).

See Outgoing message (OGM) in Chapter 9 of the User’s Guide.

2 Activate TAD mode.

Press . The button will light when the mode

is active.

Setting Up the Machine

If the TAD Mode is on, it overrides your Receive Mode setting. The built-in digital TAD answers voice calls. If the call is a fax, you can receive a fax automatically. For details, see Digital TAD in Chapter 9 of the User’s Guide.

Now go to

Supplied CD-ROM ‘MFL-Pro Suite’ on the next page to install the drivers.

+ 39 hidden pages