Brother MFC-680W User Manual

Page 1

MFC-680CN

Before you can use the machine, you must set up the hardware and install the software. Please read this Quick Setup Guide for the correct setup procedure and installation instructions.

Quick Setup Guide

STEP 1

Setting Up the Machine

STEP 2

Installing the Driver & Software

Setup is Complete!

Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for quick and easy reference at all times.

Page 2

Symbols used in this guide

Warning

Warnings tell you what to do to prevent possible personal injury.

Note

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Caution

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

User’s Guide, Software User’s Guide or

Network User’s Guide

Indicates reference to the User’s Guide, Software User’s Guide or Network User’s Guide which is on the CD-ROM we have supplied.

Improper Setup

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Page 3

Getting Started

Carton components ...................................................................................................................................... 2

Control panel................................................................................................................................................ 3

STEP 1 –

Removing the protective parts ..................................................................................................................... 4

Connecting the handset .............................................................................................................................. 4

Loading paper .............................................................................................................................................. 4

Connecting the power cord and telephone line ........................................................................................... 6

Installing the ink cartridges........................................................................................................................... 7

Print quality check ........................................................................................................................................ 9

Setting the LCD contrast............................................................................................................................ 10

Setting the date and time ........................................................................................................................... 11

Setting your station ID................................................................................................................................ 11

Setting tone or pulse dialling mode ............................................................................................................ 12

Setting the telephone line type................................................................................................................... 12

Choosing a Receive Mode ......................................................................................................................... 13

Setting up the TAD..................................................................................................................................... 13

STEP 2 –

Windows

For USB Interface Users (For Windows

Installing FaceFilter Studio................................................................................................................... 19

For Network Interface Users (For Windows

Installing FaceFilter Studio................................................................................................................... 23

Setting Up the Machine

Installing the Driver & Software

2000 Professional/XP/XP Professional x64 Edition/Windows Vista™) ........................... 16

2000 Professional/XP/XP Professional x64 Edition/Windows Vista™) ........................... 20

Macintosh

For USB Interface Users (For Mac OS® X 10.2.4 or greater) ................................................................... 24

For Network Interface Users (For Mac OS

X 10.2.4 or greater) ............................................................. 27

For Network Users

BRAdmin Light utility (For Windows® users).............................................................................................. 30

Installing the BRAdmin Light configuration utility .................................................................................. 30

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 30

BRAdmin Light utility (For Mac OS

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 31

X users)............................................................................................31

Installing FaceFilter Studio Help

Instructions on how to install FaceFilter Studio Help (For Windows

Installing FaceFilter Studio Help ........................................................................................................... 32

users)................................................................................................................................ 32

Consumables

Replacement consumables........................................................................................................................ 33

Ink cartridge ..........................................................................................................................................33

Page 4

Getting Started

Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine.

Carton components

Quick Setup Guide

Power Cord

Black (LC1000BK)

Yellow (LC1000Y)

CD-ROM

Telephone Handset

Cyan (LC1000C)

User’s Guide

Telephone Line Cord

Side Cover

Magenta (LC1000M)

The ink cartridges are on top of the paper tray. See Removing the protective parts on page 4

Ink Cartridges

An interface cable is not a standard accessory. You need to purchase an appropriate USB 2.0 interface cable or network cable.

USB cable

 Please make sure you use a USB 2.0 cable that is no longer than 2 metres.  Your machine has a USB interface that is compatible with the USB 2.0 specification.  DO NOT connect the interface cable at this time.

Connecting the interface cable is done during the software installation process.

Network cable

 Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet

Network.

Page 5

Getting Started

21.1 2.200 7

Fax

12:45

Mem.

Control panel

Mem.

12:45

21.12.2007

Fax

12 1 2 3 4 5

1 Dial Pad

2 Telephone keys

3 Mode keys

4 Menu keys

5 Start keys

6 Stop/Exit key

7 LCD (Liquid Crystal Display)

8 Ink Management key

9 Fax Preview key

10 Microphone

11 Power Save key

12 TAD (Telephone Answering Device) keys

67891011

For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.

Page 6

STEP 1

1 Removing the protective

Setting Up the Machine

parts

3 Loading paper

1 Remove the protective tape and film covering

the scanner glass.

2 Remove the foam bag (1) containing the ink

cartridges from on top of the paper tray.

Improper Setup

DO NOT connect the interface cable. Connecting the interface cable is done during the software installation process.

You can load up to 100 sheets of 80 g/m2 paper. For details, see Acceptable paper and other media in Chapter 2 of the User’s Guide.

1 Pull the paper tray completely out of the

machine and lift the output paper tray cover (1).

2 Connecting the handset

1 Connect the curled handset cord to the

handset.

2 Press and slide the paper side guides (1) and

paper length guide (2) to fit the paper size.

Page 7

Setting Up the Machine

3 Fan the stack of paper well to avoid paper jams

and misfeeds.

4 Gently put the paper into the paper tray print

side down and top edge first. Check that the paper is flat in the tray.

Note

When you use Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray.

5 Gently adjust the paper side guides with both

hands to fit the paper. Make sure that the paper guides touch the edges of the paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

6 Close the output paper tray cover (1).

7 Slowly push the paper tray completely into the

machine.

Page 8

STEP 1

Setting Up the Machine

8 While holding the paper tray in place, pull out

the paper support until it clicks, and then unfold the paper support flap .

Note

Do not use the paper support flap for Legal size paper.

Note

You can use the photo paper tray which is located on the top of the paper tray to print on photo 10 x 15 cm and photo L size paper. For details, see Loading photo paper in Chapter 2 of the User’s Guide.

2 Connect the telephone line cord. Connect one

end of the telephone line cord to the socket on the machine marked LINE and the other end to a modular wall socket.

Improper Setup

DO NOT connect the interface cable. Connecting the interface cable is done during the software installation process.

Warning

4 Connecting the power cord

1 Connect the power cord.

and telephone line

Warning

The machine must be fitted with an earthed plug.

Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Note

If you are sharing one telephone line with an external telephone, connect it as shown below.

1 Extension telephone 2 External telephone

Page 9

Setting Up the Machine

Note

If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.

Set the receive mode to ‘Manual’ if you have an external answering machine. For details, see Connecting an external TAD (telephone answering device) in Chapter 7 of the User’s Guide.

3 Pull all the lock release levers down and

remove the yellow protective part (1).

5 Installing the ink cartridges

Warning

If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor.

1 Make sure that the power is turned on.

The LCD shows:

No Cartridge

Black Yellow Cyan Magenta

2 Open the ink cartridge cover (1).

Note

Do not throw away the yellow protective part. You will need it if you transport the machine.

4 Take out the ink cartridge.

5 Carefully remove the protective yellow cap (1).

Page 10

STEP 1

DO NOT touch the area shown in the illustration below.

If the protective yellow cap comes off when you open the bag, the cartridge will not be damaged.

6 Install each ink cartridge in the direction of the

Setting Up the Machine

Improper Setup

Note

arrow on the label. Take care to match the colour of the lock release lever (1) with the cartridge colour (2), as shown in the diagram below.

7 Lift each lock release lever and gently push it

until it clicks, and then close the ink cartridge cover.

Note

If the LCD prompts you to re-insert the ink cartridge correctly, after you install the ink cartridges, check that the ink cartridges are installed correctly.

The first time the ink cartridges are installed the machine prepares and cleans the ink tube system. This initial process will take more time than a normal cleaning cycle but will happen only once. The LCD shows:

Cleaning

Preparing System

Approx 4 Minutes

brother

Page 11

Setting Up the Machine

Caution

• DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

• DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once.

• DO NOT repeatedly insert and remove the cartridges. If you do so, ink may seep out of the cartridge.

• If you mix the colours by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation. (See Cleaning the print head in Appendixes B of the User’s Guide.)

• Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

• DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.

• Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother branded cartridges with this machine or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine, any repairs required as a result may not be covered by the warranty.

6 Print quality check

1 Make sure A4, Letter or Legal size paper is

loaded in the paper tray. Press Colour Start. The machine starts printing the Print Quality Check Sheet (only during initial ink cartridge installation).

2 Check the quality of the four colour blocks on

the sheet. (black/yellow/cyan/magenta)

Improper Setup

Avoid touching the printed surface of the paper immediately after printing, the surface may not be completely dry and may stain your fingers.

Page 12

STEP 1

3 The LCD shows:

Setting Up the Machine

Is Quality OK?

Yes Press No

Press

7 Setting the LCD contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

1 Press Menu.

 If all lines are clear and visible, press

1 (Yes) on the dial pad to finish the quality check.

 If you can see missing short lines, press

2 (No) on the dial pad and go to step 4.

OK Poor

4 The LCD asks you if the print quality is OK for

black and colour. Press 1 (Yes) or 2 (No) on the dial pad.

Black OK?

Yes Press No

Color OK?

Press

2 Press a or b to choose General Setup.

Press OK.

3 Press a or b to choose LCD Settings.

Press OK.

4 Press a or b to choose LCD Contrast. 5 Press or to choose Light, Med or

Dark. Press OK.

6 Press Stop/Exit.

Note

You can also adjust the angle of the LCD display by lifting it.

Yes Press No

After pressing 1 (Yes) or 2 (No) for both black and colour, the LCD shows:

Start Cleaning?

Yes Press No

Press

5 Press 1 (Yes), the machine will then start

cleaning the colours.

6 After cleaning is finished, press Colour Start.

The machine starts printing the Print Quality Check Sheet again and goes back to step 2.

Page 13

8 Setting the date and time

The machine displays the date and time, and if you set up the station ID it will add it to each fax you send.

1 Press Menu.

Setting Up the Machine

7 Enter the time in 24-hour format on the dial

pad, and then press OK.

Date&Time

Time:

15:25

2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Date&Time.

Press OK.

4 Enter the last two digits of the year on the dial

pad, and then press OK.

Date&Time

Year:20

MENU Input & Press OK

(e.g. Enter 0 7 for 2007.)

5 Enter the two digits for the month on the dial

pad, and then press OK.

Date&Time

Month:

MENU Input & Press OK

(e.g. Enter 0 3 for March.)

6 Enter the two digits for the day on the dial pad,

and then press OK.

Date&Time

Day:

(e.g. Enter 0 1 for the first day of the month.)

Input & Press OK

(e.g. Enter 1 5, 2 5 for 15:25.)

Input & Press OK

8 Press Stop/Exit.

9 Setting your station ID

You should store your name and fax number to be added to all fax pages that you send.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Station ID.

Press OK.

4 Enter your fax number (up to 20 digits) on the

dial pad, and then press OK. To enter a “+” for international codes, press l. For example, to enter the UK dialling code “+44 and then the rest of your number.

Station ID

Fax:

+44XXXXXXXX

MENU Input & Press OK

”, press l, 4, 4

5 Enter your name (up to 20 characters) using

the dial pad, and then press OK.

Station ID

Name:

MENU Input & Press OK

Page 14

STEP 1

Setting Up the Machine

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the same key as the last character, press to move the

cursor to the right.

• If you entered a letter incorrectly and want to change it, press or to move the cursor to

the incorrect character, press Clear/Back.

Press

key

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

One

time

Two

times

Three times

Four

times

6 Press Stop/Exit.

Note

If you make a mistake and want to start again, press Stop/Exit and go back to step 1.

For details, see Entering Text in Appendixes C of the User's Guide.

11 Setting the telephone line

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is necessary to change the telephone line type accordingly by completing the following steps.

type

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Phone Line Set. 4 Press or to choose PBX, ISDN

(or Normal). Press OK.

5 Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or send calls to another extension. The feature works when the R key is pressed.

10 Setting tone or pulse dialling

Your machine comes set for a Tone dialling service. If you have a Pulse dialling service (rotary), you need to change the dialling mode.

mode

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Tone/Pulse. 4 Press or to choose Pulse (or Tone).

Press OK.

5 Press Stop/Exit.

Page 15

12 Choosing a Receive Mode

There are three possible receive modes: Fax Only, Fax/Tel and Manual.

Are you using the built-in TAD ?

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

Yes

See Digital TAD in Chapter 9 of the

Yes

User's Guide.

Fax Only

Your machine automatically answers every call as a fax.

Manual

You control the telephone line and must answer every call

Fax/Tel

Your machine controls the line and automatically answers every call. If the call is not a fax, the telephone will ring for you to pick up the call.

Manual

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. If you set Fax Detect to On, the Fax messages are printed.

Setting Up the Machine

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Receive Mode. 4 Press or to choose the mode.

Press OK.

5 Press Stop/Exit.

For details, see Using receive modes in Chapter 6 of the User's Guide.

13 Setting up the TAD

You must record an outgoing message in order to use the TAD mode.

1 Record the TAD Outgoing Message

(TAD Message).

See Outgoing message (OGM) in Chapter 9 of the User’s Guide.

2 Activate TAD mode.

Press . The button will light when the mode

is active.

If the TAD Mode is on, it overrides your Receive Mode setting. The built-in digital TAD answers voice calls. If the call is a fax, you can receive a fax automatically. For details, see Digital TAD in Chapter 9 of the User’s Guide.

Now go to

Supplied CD-ROM ‘MFL-Pro Suite’ on the next page to install the drivers.

Page 16

Supplied CD-ROM ‘MFL-Pro Suite’

Windows

Install MFL-Pro Suite

You can install the MFL-Pro Suite software and multifunction drivers.

Install Other Drivers or Utilities

You can install additional MFL-Pro Suite software utilities, install without ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™, install the printer driver only or install FaceFilter Studio.

Documentation

View the Software User’s Guide and Network User’s Guide in HTML format. You can also view the manuals in PDF format by accessing the Brother Solutions Center. The Software User’s Guide and Network User’s Guide include instructions for features available when connected to a computer. (eg. Printing, scanning and networking details)

On-Line Registration

Brother Solutions Center

Access the Brother Solutions Center for FAQs, User’s Guide, driver updates and tips for using your machine. (Internet access required)

Supplies Information

View our web site for original/genuine Brother supplies at http://www.brother.com/original/

Repair MFL-Pro Suite (USB only)

If an error occurred during the installation of the MFL-Pro Suite, use this selection to automatically repair and re-install the MFL-Pro Suite.

Macintosh

Start Here OSX

You can install the MFL-Pro Suite that includes the printer driver, scanner driver, Brother ControlCenter2

and BRAdmin Light for Mac OS

X 10.2.4 or greater.

Presto! PageManager

You can also install Presto!

PageManager® to add OCR capability to Brother ControlCenter2 and easily scan, share and organize photos and documents.

For Mac OS

X 10.3.9 or greater users, you can directly install the software from the included CD-ROM, follow the steps in Installing the Drivers & Software.

For Mac OS

X 10.2.4 to 10.3.8 users, you need to download the software from the Brother Solutions Center web site. To download, follow the steps in Installing the Drivers & Software.

Documentation

Brother Solutions Center

Access the Brother Solutions Center for FAQs, User’s Guide, driver updates and tips for using your machine. (Internet access required)

On-Line Registration

Note

MFL-Pro Suite includes the Printer Driver, Scanner Driver, Brother ControlCenter3, ScanSoft™ PaperPort™ 11SE. ScanSoft™ PaperPort™ 11SE is a document management application for scanning and viewing documents.

Utilities

You can find the following additional Utilities from this folder.

 Presto!

PageManager® UnInstaller

 BRAdmin Light

Page 17

STEP 2

Follow the instructions on this page for your operating system and interface. For the latest drivers, documentation, and to find the best solution for your problem, access the Brother Solution Center directly from the CD-ROM / Driver or visit http://solutions.brother.com.

Installing the Driver & Software

Windows

For USB Interface Users (For Windows

XP Professional x64 Edition/Windows Vista™)........................................................... 16

For Network Interface Users (For Windows

XP Professional x64 Edition/Windows Vista™)........................................................... 20

Macintosh

For USB Interface Users (For Mac OS

For Network Interface Users (For Mac OS

2000 Professional/XP/

X 10.2.4 or greater) ................................................................................. 24

X 10.2.4 or greater) ................................................................................. 27

The screens for Windows® in this Quick Setup Guide are based on Windows® XP. The screens for Mac OS

Screens on your computer may vary depending on your operating system.

X in this Quick Setup Guide are based on Mac OS® X 10.4.

Page 18

STEP 2

Installing the Driver & Software

For USB Interface Users (For Windows

XP Professional x64 Edition/Windows Vista™)

2000 Professional/XP/

Windows

USB

Windows

Important

Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 4 through 13.

4 The CD-ROM main menu will appear. Click

Install MFL-Pro Suite.

Note

• The supplied CD-ROM includes ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and Windows Vista™ only. Please update to the latest

Windows Suite.

• Please close any applications running before installing MFL-Pro Suite.

• Make sure there are no memory cards or a USB Flash memory drive inserted into the media drives or USB direct interface at the front of the machine.

2000 (SP4 or greater), XP (SP2 or

Service Pack before installing MFL-Pro

If this window does not appear, use Windows® Explorer to run the start.exe program from the root folder of the Brother CD-ROM.

Note

• If this screen appears, click OK and restart your computer.

1 Disconnect the machine from the power socket

and from your computer, if you already connected an interface cable.

• If the installation does not continue automatically, open the main menu again by ejecting and then reinserting the CD-ROM disc or double-click the start.exe program from the root folder, and continue from step 4 to install MFL-Pro Suite.

2 Turn on your computer.

You must be logged on with Administrator rights.

3 Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

• For Windows Vista™, when the User Account Control screen appears, click Allow.

Page 19

Installing the Driver & Software

Windows

5 After reading and accepting the ScanSoft™

PaperPort™ 11SE License Agreement, click Yes.

6 The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by the installation of MFL-Pro Suite.

7 When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

9 When this screen appears, go to the next step.

10 Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover until it locks securely into the open position.

USB

Windows

8 Choose Local Connection, and then click

Next. The installation continues.

Note

For Windows Vista™, when this screen appears, click the check box and click Install to complete the installation properly.

11 Connect the USB cable to the USB socket

marked with a symbol. You will find the USB socket inside the machine on the right as shown below.

Page 20

STEP 2

Installing the Driver & Software

Windows

12 Carefully guide the USB cable into the trench

as shown below, following the trench around and toward the back of the machine. Then, connect the cable to your computer.

USB

Windows

Improper Setup

• DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your computer.

• Make sure that the cable does not restrict the cover from closing, or an error may occur.

• Make sure you use a USB 2.0 cable that is no longer than 2 metres.

14 Turn on the machine by connecting the power

cord.

The installation of the Brother drivers will automatically start. The installation screens appear one after another. Please wait, it will

take a few seconds for all the screens to appear.

Improper Setup

DO NOT try to cancel any of the screens during this installation.

15 When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

13 Lift the scanner cover to release the lock .

Gently push the scanner cover support down and close the scanner cover .

Page 21

Installing the Driver & Software

Windows

16 Click Finish to restart your computer.

After restarting the computer, you must be logged on with Administrator rights.

Note

After restarting the computer, the Installation Diagnostics will run automatically. If the installation is unsuccessful, the installation results window will be shown. If the Diagnostics shows a failure, please follow the on-screen instructions or read the on-line help and FAQs in Start/All Programs/Brother/MFC-XXXX.

The MFL-Pro Suite has been installed completely. Proceed to Installing FaceFilter Studio on page 19 to install the FaceFilter Studio application.

Installing FaceFilter Studio

FaceFilter Studio is an easy-to-use borderless photo printing application. FaceFilter Studio also lets you edit your photo data and add photo effects such as red eye reduction or skin tone enhancement.

Important

Before you launch FaceFilter Studio for the first time, you must confirm MFL-Pro Suite is installed, your Brother machine is turned ON and connected to your computer.

17 Open the main menu again by ejecting and

then reinserting the CD-ROM disc or by double-clicking the start.exe program from the root folder.

18 The CD-ROM main menu will appear. Click

Install Other Drivers or Utilities.

USB

Windows

Note

19 Click the FaceFilter Studio button to install.

20 For information on basic FaceFilter Studio

functions, see Using FaceFilter Studio for photo printing by REALLUSION in the Software User’s Guide on the CD-ROM.

For more detailed information, install FaceFilter Studio Help. See Instructions on

how to install FaceFilter Studio Help (For Windows

users) on page 32.

Page 22

STEP 2

Installing the Driver & Software

Windows

For Network Interface Users (For Windows

2000 Professional/XP/

XP Professional x64 Edition/Windows Vista™)

Important

Make sure that you have finished the instructions from STEP 1 Setting Up the

Machine on pages 4 through 13.

Note

Network

Windows

• The supplied CD-ROM includes ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and Windows Vista™ only. Please update to the latest

Windows Suite.

• Please close any applications running before installing MFL-Pro Suite.

• Make sure there are no memory cards or a USB Flash memory drive inserted into the media drives or USB direct interface at the front of the machine.

2000 (SP4 or greater), XP (SP2 or

Service Pack before installing MFL-Pro

1 Disconnect the machine from the power

socket.

3 Connect the network cable into the LAN socket

marked with a symbol. You will find the LAN socket inside the machine on the left as shown below.

4 Carefully guide the network cable into the

trench as shown below, following the trench around and toward the back of the machine. Then, connect the cable to your network.

2 Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover until it locks securely into the open position.

Improper Setup

Make sure that the cable does not restrict the cover from closing, or an error may occur.

Note

If both USB and LAN cables are being used, guide both cables through the trench with one on top of the other.

Page 23

Installing the Driver & Software

Windows

5 Lift the scanner cover to release the lock .

Gently push the scanner cover support down and close the scanner cover .

6 Turn on the machine by connecting the power

cord.

9 The CD-ROM main menu will appear. Click

Install MFL-Pro Suite.

If this window does not appear, use Windows® Explorer to run the start.exe program from the root folder of the Brother CD-ROM.

Note

• If this screen appears, click OK and restart your computer.

Network

Windows

7 Turn on your computer.

You must be logged on with Administrator rights. Close any applications running before installing MFL-Pro Suite.

Note

Before installation, if you are using Personal Firewall software, disable it. After the installation, restart your Personal Firewall sofware.

8 Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

• If the installation does not continue automatically, open the main menu again by ejecting then reinserting the CD-ROM disc or double-click the start.exe program from the root folder, and continue from step 9 to install MFL-Pro Suite.

• For Windows Vista™, when the User Account Control screen appears, click Allow.

10 After reading and accepting the ScanSoft™

PaperPort™ 11SE License Agreement, click Yes.

Page 24

STEP 2

Installing the Driver & Software

Windows

11 The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by the installation of MFL-Pro Suite.

12 When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

Network

Windows

13 Choose Network Connection, and then click

Next.

Note

• If the machine is configured for your network, choose the machine from the list, and then click Next. This window will not appear if there is only one machine connected on the network, it will be chosen automatically.

If your machine shows APIPA in the IP Address field, click Configure IP Address and enter an IP address for your machine that is suitable for your network.

• If the machine is not yet configured for use on your network, the following screen appears.

14 For Windows

users, when this screen appears, choose

Change the Firewall port settings to enable network connection and continue with the installation. (Recommended) and click Next.

If you are not using the Windows® Firewall, see the User’s Guide for your software for information on how to add the following network ports.

 For network scanning, add UDP port 54925.  For network PC-Fax receiving, add UDP

port 54926.

 If you still have trouble with your network

connection, add UDP port 137.

XP SP2/Windows Vista™

Click OK. The Configure IP Address window will appear. Enter an IP address for your machine that is suitable for your network by following the on-screen instructions.

15 The installation of the Brother drivers will

automatically start. The installation screens appear one after another. Please wait, it will

take a few seconds for all the screens to appear.

Improper Setup

DO NOT try to cancel any of the screens during this installation.

Note

For Windows Vista™, when this screen appears, click the check box and click Install to complete the installation properly.

Page 25

Installing the Driver & Software

Windows

16 When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

17 Click Finish to restart your computer.

After restarting the computer, you must be logged on with Administrator rights.

Installing FaceFilter Studio

Important

Before you launch FaceFilter Studio for the first time, you must confirm MFL-Pro Suite is installed, your Brother machine is turned ON and connected to your network.

18 Open the main menu again by ejecting and

then reinserting the CD-ROM disc or by double-clicking the start.exe program from the root folder.

19 The CD-ROM main menu will appear. Click

Install Other Drivers or Utilities.

Network

Windows

Note

The MFL-Pro Suite has been installed completely. Proceed to Installing FaceFilter Studio on page 23 to install the FaceFilter Studio application.

Note

MFL-Pro Suite includes the Network Printer Driver, Network Scanner Driver, Brother ControlCenter3, ScanSoft™ PaperPort™ 11SE. ScanSoft™ PaperPort™ 11SE is a document management application for scanning and viewing documents.

20 Click the FaceFilter Studio button to install.

21 For information on basic FaceFilter Studio

functions see Using FaceFilter Studio for photo printing by REALLUSION in the Software User’s Guide on the CD-ROM.

For more detailed information, install FaceFilter Studio Help. See Instructions on

how to install FaceFilter Studio Help (For Windows

users) on page 32.

Page 26

STEP 2

Installing the Driver & Software

Macintosh

For USB Interface Users (For Mac OS

Important

Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 4 through 13.

X 10.2.4 or greater)

3 Carefully guide the USB cable into the trench

as shown below, following the trench around and toward the back of the machine. Then, connect the cable to your Macintosh

Note

•For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to

Mac OS

information for Mac OS

USB

Macintosh

http://solutions.brother.com

• Make sure there are no memory cards or a USB Flash memory drive inserted into the media drives or USB direct interface at the front of the machine.

1 Using both hands, use the plastic tabs on both

X 10.2.4 or greater. (For the latest

X, visit

)

sides of the machine to lift the scanner cover until it locks securely into the open position.

Improper Setup

• DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your Macintosh

• Make sure that the cable does not restrict the cover from closing, or an error may occur.

• Make sure you use a USB 2.0 cable that is no longer than 2 metres.

2 Connect the USB cable to the USB socket

marked with a symbol. You will find the USB socket inside the machine on the right as shown below.

4 Lift the scanner cover to release the lock .

Gently push the scanner cover support down and close the scanner cover .

Note

Make sure that the machine is turned on by connecting the power cord.

Page 27

Installing the Driver & Software

Macintosh

5 Turn on your Macintosh

6 Put the supplied CD-ROM into your CD-ROM

drive.

7 Double-click the Start Here OSX icon to install.

Follow the on-screen instructions.

10 For Mac OS

Click Add.

11 Choose USB.

X 10.2.4 to 10.2.8 users:

12 Choose MFC-XXXX (where XXXX is your

model name), and then click Add.

USB

Macintosh

Note

Please wait, it will take a few seconds for the software to install. After the installation, click Restart to finish installing the software.

8 The Brother software will search for the Brother

device. During this time the following screen will appear.

9 When this screen appears, click OK.

For Mac OS® X 10.3.x or greater users: The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. Go to step 14.

13 Click Print Center, then Quit Print Center.

The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete.

Page 28

STEP 2

Installing the Driver & Software

Macintosh

14 To install Presto!

double-click the Presto! PageManager icon and follow the on-screen instructions.

For Mac OS® X 10.2.4 to 10.3.8 users: When this screen appears, click Go to download the software from the Brother Solutions Center web site.

USB

Macintosh

Note

When Presto!®PageManager® is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and

documents using Presto!

PageManager®,

PageManager®.

Presto!®PageManager® has been installed and the installation is now complete.

Page 29

Installing the Driver & Software

Macintosh

For Network Interface Users (For Mac OS

X 10.2.4 or greater)

Important

Make sure that you have finished the instructions from STEP 1 Setting Up the Machine on pages 4 through 13.

Note

•For Mac OS® X 10.2.0 to 10.2.3 users, upgrade to

Mac OS

information for Mac OS http://solutions.brother.com

• Make sure there are no memory cards or a USB Flash memory drive inserted into the media drives or USB direct interface at the front of the machine.

X 10.2.4 or greater. (For the latest

X, visit

)

1 Using both hands, use the plastic tabs on both

sides of the machine to lift the scanner cover until it locks securely into the open position.

3 Carefully guide the network cable to the trench

as shown below, following the trench around and toward the back of the machine. Then, connect the cable to your network.

Improper Setup

Make sure that the cable does not restrict the cover from closing, or an error may occur.

Note

If both USB and LAN cables are being used, guide both cables through the trench with one on top of the other.

Network

Macintosh

2 Connect the network cable to the LAN socket

marked with a symbol. You will find the LAN socket inside the machine on the left as shown below.

4 Lift the scanner cover to release the lock .

Gently push the scanner cover support down and close the scanner cover .

Note

Make sure that the machine is turned on by connecting the power cord.

Page 30

STEP 2

Installing the Driver & Software

Macintosh

5 Turn on your Macintosh

• If this screen appears click OK.

6 Put the supplied CD-ROM into your CD-ROM

drive.

Enter a name for your Macintosh® in

Display Name up to 15 characters long and click OK. Go to step 9.

7 Double-click the Start Here OSX icon to install.

Follow the on-screen instructions.

• If you want to use the machine’s Scan key to scan over the network you must check the

• The name you enter will appear on the

Please wait, it will take a few seconds for the software to install. After the installation, click

Network

Macintosh

Restart to finish installing the software.

8 The Brother software will search for the Brother

device. During this time the following screen will appear.

machine’s LCD when you press the Scan key and choose a scan option. (For more information, see Network Scanning in the Software User’s Guide on the CD-ROM.)

9 When this screen appears, click OK.

Note

• If the machine is configured for your network, choose the machine from the list, and then click OK. This window will not appear if there is only one machine connected on the network, it will be chosen automatically. Go to step 9.

For Mac OS® X 10.3.x or greater users: The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete. Go to step 14.

10 For Mac OS

Click Add.

X 10.2.4 to 10.2.8 users:

Page 31

Installing the Driver & Software

Macintosh

11 Make the selection shown below.

12 Choose MFC-XXXX (where XXXX is your

model name), and then click Add.

13 Click Print Center, then Quit Print Center.

14 To install Presto!

PageManager®,

double-click the Presto! PageManager icon and follow the on-screen instructions.

For Mac OS® X 10.2.4 to 10.3.8 users: When this screen appears, click Go to download the software from the Brother Solutions Center web site.

Note

When Presto!®PageManager® is installed OCR capability is added to Brother ControlCenter2. You can easily scan, share and organize photos and

documents using Presto!

Presto!®PageManager® has been installed and the installation is now complete.

PageManager®.

Network

Macintosh

The MFL-Pro Suite, Brother printer driver, scanner driver and Brother ControlCenter2 have been installed and the installation is now complete.

Page 32

For Network Users

The BRAdmin Light is a utility for initial setup of Brother network connected devices. It also can search for Brother products on your network, view the status and configure basic network settings, such as IP address. For more information on BRAdmin Light, visit us at http://solutions.brother.com

BRAdmin Light utility (For Windows® users)

Note

If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com

Installing the BRAdmin Light configuration utility

Setting your IP address, Subnet Mask and Gateway using BRAdmin

Light

1 Click Install Other Drivers or Utilities on the

menu screen.

Note

If you have a DHCP/BOOTP/RARP server in your network, you don’t have to do the following operation. Because the print server will automatically obtain its IP address.

1 Start BRAdmin Light. It will search for new

devices automatically.

2 Click BRAdmin Light and follow the on-screen

instructions.

2 Double-click the unconfigured device.

3 Choose STATIC for the Boot Method. Enter

the IP Address, Subnet Mask and Gateway, and then click OK.

4 The address information will be saved to the

machine.

Page 33

For Network Users

computer running Mac OS The BRAdmin Light software will be installed automatically when you install the printer driver. If you have already installed the printer driver, you don’t have to install it again. For more information on BRAdmin Light, visit us at http://solutions.brother.com

Setting your IP address, Subnet

BRAdmin Light utility (For Mac OS® X users)

X 10.2.4 or greater.

4 Double-click the unconfigured device.

Mask and Gateway using BRAdmin Light

Note

• If you have a DHCP/BOOTP/RARP server in your network, you don’t have to do the following operation. The print server will automatically obtain its own IP address.

• Make sure that version 1.4.1_07 or later of Java™ client software is installed on your computer.

5 Choose STATIC for the Boot Method. Enter

the IP Address, Subnet Mask and Gateway, and then click OK.

1 Double-click the Macintosh HD icon on your

desktop.

2 Choose Library, Printers, Brother and then

Utilities.

3 Double-click the file BRAdmin Light.jar and

run the software. BRAdmin Light will then search for new devices automatically.

6 The address information will be saved to the

machine.

Page 34

Installing FaceFilter Studio Help

To get instructions on how to use FaceFilter Studio, download and install FaceFilter Studio Help. Your computer must be connected to the internet.

Installing FaceFilter Studio Help

1 To run FaceFilter Studio, go to

2 Click the button on the upper right corner

3 Click Check for updates to go to the

Instructions on how to install FaceFilter Studio Help (For Windows

Start/All Programs/FaceFilter Studio in the Start menu.

of the screen.

Reallusion update web page.

users)

4 Click the Download button and choose a folder

to save the file in.

5 Close FaceFilter Studio before you start the

installer for FaceFilter Studio Help. Double-click the downloaded file from the folder you specified and follow the on-screen instructions for installation.

Note

To view the complete FaceFilter Studio Help, choose Start/All Programs/FaceFilter Studio/ FaceFilter Studio Help on your computer.

Page 35

Consumables

When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://solutions.brother.com Brother re-seller.

Ink cartridge

Replacement consumables

or contact your local

Black Yellow Cyan Magenta

LC1000BK LC1000Y LC1000C LC1000M

What is Innobella™?

Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative" technology providing you with beautiful and long lasting print results.

Page 36

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and /or other countries. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and /or other countries. Macintosh and True Type are registered trademarks of Apple Inc. Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications, Inc. or its affiliates in the United States and/or other countries. Presto! PageManager is a registered trademark of NewSoft Technology Corporation. PictBridge is a trademark. FaceFilter Studio is a trademark of Reallusion, Inc. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.

All other brand and product names mentioned in this manual are trademarks or registered trademarks of their respective companies.

Compilation and Publication

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

Page 37

UK/IRE/GEN/SAF

Brother MFC-680W User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Getting Started

Carton components

Control panel

3 Loading paper

2 Connecting the handset

5 Installing the ink cartridges

6 Print quality check

7 Setting the LCD contrast

8 Setting the date and time

9 Setting your station ID

12 Choosing a Receive Mode

13 Setting up the TAD

Supplied CD-ROM ‘MFL-Pro Suite’

Installing FaceFilter Studio

Installing FaceFilter Studio

For Network Users

BRAdmin Light utility (For Windows® users)

Installing the BRAdmin Light configuration utility

BRAdmin Light utility (For Mac OS® X users)

Installing FaceFilter Studio Help

Installing FaceFilter Studio Help

Consumables

Ink cartridge

Replacement consumables