Brother MFC-6800 User Manual

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Page 1

MFC-6800

OWNER’S MANUAL

version A

Page 2

If You Need to Call Customer Service

Please complete the following information for future reference:

Model Number: MFC-6800

Serial Number*:

Date of Purchase:

Place of Purchase:

* The serial number is on the back of the unit. Retain

this Owner’s Manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Page 3

Brother Numbers

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made

Brother fax-back system

Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

If you can’t resolve difficulty with your MFC using this manual, call our faxback system, and follow the voice prompts to receive faxed instructions about using the system, and an index of fax-back subjects.

In USA:

In Canada: 1-800-681-9838

The Brother fax-back system number (USA Only) has been preprogrammed on Speed Dial #01.

1-800-521-2846

1-514-685-5381 (within Montreal)

from within that country.

Frequently Asked Questions (FAQs)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/ Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the “Solutions” section to learn how to get the most from your Brother product.

http://solutions.brother.com

You can check here for Brother Printer Driver updates.

For Customer Service

In USA:

In Canada: 1-800-853-6660 (voice)

Dealers/Service Centers (USA Only)

For the name of a Brother authorized dealer or service center, call 1-800-284-4357.

Service Centers (Canada Only)

For service center addresses in Canada, call 1-800-853-6660.

1-800-284-4329 (voice) 1-908-575-8790 (fax) 1-800-284-3238 (TTY service for the hearing-impaired)

1-514-685-4898 (fax) 1-514-685-6464 (voice) (in Montreal)

BROTHER NUMBERS

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Ordering Accessories and Supplies

IMPORTANT

For technical and operational assistance, you must call the country where you purchased the MFC. Calls must be made

For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.)

from within that country.

In USA:

1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com

In Canada: 1-800-668-2768 (voice)

Description Item

Laser Fax Toner TN-250

Laser Fax Drum DR-250

Telephone Line Cord LG3077001

Paper Support LE1931008

Power Protector for A/C Power and Phone Line Surges and Voltage Spikes

Power Protector for A/C Power and Phone Line Surges and Voltage Spikes (8 Outlets)

Owner’s Manual LE1984001

IEEE-1284 Bi-directional Parallel Cable F2A046-10

Multi-Function Link

Pro Suite is NOT available on floppy disks.

QPD120

FX 120

ORDERING ACCESSORIES AND SUPPLIES

Page 5

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

NOTICE - DISCLAIMER OF WARRANTIES

iii

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BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”).

What is covered:

Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The “Warranty Period” is 1 year from the date you purchased this product. The “Warranty Period” for consumable items, such as Print Heads, Toner, Drums, Ink Cartridges, Print Cartridges, Refill Ribbons, Therma PLUS Paper and Thermal Paper, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter.

What is NOT covered:

This warranty is VOID -- that is, this Product has no warranty -- if: (1) you did not purchase this Product from an authorized Brother reseller within the United States, (2) this Product has been serviced, modified or tampered with by anyone other than an Authorized Service Representative of Brother, (3) the serial number has been modified, defaced or removed from this Product, (4) this Product has been abused or damaged, or, the recommended monthly volume has been exceeded, (5) non Brother

-brand or non Brother approved parts, supplies, power supplies or other accessories have been used with this Product, or (6) this Product has been transported without the proper preparation and packaging.

What to do if you think your Product is defective:

Call our Customer Service Hotline at 1-800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply Brother’s representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For the name of your Brother Authorized Service Center, call

1-800-521-2846.

After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.

What Brother will do: Brother (or its

Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother’s option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer’s specifications for new products. The repaired or replacement product will be returned to you at no cost.

Exchange Service:

When an exchange is authorized, Brother will exchange your non-working product with a refurbished or remanufactured product that conforms to the manufacturer’s specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non- working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product’s malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty;

FAX LIMITED WARRANTY

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BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE

(For USA Only)

(iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return air bill, signed by the courier.

Limitations:

Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement, Brother shall not

be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother’s obligations to you. It replaces

all other agreements and understandings that you may have with Brother or its representatives.

This Limited Warranty (and Brother’s obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Product Support:

Toll-free customer service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax-back system at 1-800-521-2846 or Brother’s Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies.

BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911

Please record your model and serial numbers and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service.

Model # _______________________ Serial #________________________ Date of purchase: _______________ Store where purchased:___________ Location of store: ________________

Important:

We recommend that you keep all originalpacking materials, in the event that you ship this product.

FAX LIMITED WARRANTY

Page 8

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/ purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464. Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6

We’re at your side.

LIMITED WARRANTY(CANADA)

Page 9

Quick Reference Guide

Sending Faxes

Automatic Transmission

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using Speed Dial, Search or the dial pad.

Press Fax Start .

Sending a Cover Page

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu/Set , 2 , 2 , 8 .

When NEXT FAX ONLY? appears, press Menu/Set .

8 9

Press to select ON (or OFF ), and then press

Press to select a comment, and then press Enter two digits to indicate the

number of pages being sent, and then press

Press 1 to select additional settings

—

—Press 2 if you are ready to

fax. Enter the fax number. Press Fax Start .

Menu/Set .

Real Time Transmission

You can send faxes in real time.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu/Set , 2 , 2, 6.

6 7

Press to select ON (or OFF), and then press Menu/Set—OR—

For the next transmission only,

press to select NEXT FAX

ONLY, and then press Menu/Set.

For the next fax only, press to select ON (or OFF), and then press

Menu/Set. Press 1 to select additional settings

—OR—Press 2 to fax. Enter the fax number. Press Fax Start.

Receiving Faxes

Select Receive Mode

Press

Receive Mode

FAX ONLY, EXT.TEL/TAD MANUAL

to select

QUICK REFERENCE GUIDE

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Storing Numbers

Storing Speed Dial Numbers

Press Menu/Set, 2, 3, 1.

Enter a two-digit Speed Dial number, and then press Menu/Set.

Enter a number (up to 20 digits), and then press Menu/Set.

Enter a name (or leave it blank), and then press Menu/Set.

Press Stop/Exit.

Dialing Operations

Speed Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, press #, then press the two-digit Speed

Dial number.

Press Start.

Search/Speed Dial

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory.

Press Fax Start, When the LCD shows the name you want to call.

Making Copies

Making a Single Copy

Place the original face up in the ADF, or face down on the scanner glass.

Press Copy.

Sorting Multiple Copies (Using the ADF)

Place the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options.

Press to select OPT:STACK/

SORT, and then press Menu/Set.

Press to select SORT.

Press Copy.

Brother fax-back system :

In USA: 1-800-521-2846 In Canada:1-800-681-9838

1-514-685-5381 (in Montreal)

Brother Global Web Site : http://www.brother.com

Frequently Asked Questions (FAQs)

http://solutions.brother.com

Brother Accessories & Supplies:

In USA:

http://www.brothermall.com

In Canada: 1-800-668-2768 (voice)

1-888-879-3232 (voice) 1-800-947-1445 (fax)

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QUICK REFERENCE GUIDE

Page 11

Table of Contents

Introduction..................................................................................... 1-1

Using This Manual..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Test Sheet Procedure and Product Registration

(For USA Only) ...................................................................... 1-2

To Complete Your MFC-6800 Registration On-Line:........ 1-2

MFC-6800 Control Panel Overview .......................................... 1-3

About Fax Machines .................................................................. 1-5

Custom Features .................................................................. 1-5

Do You Have Voice Mail on the Phone Line? ............... 1-5

Why Should There Be Trouble? ..................................... 1-5

How Can You Avoid Possible Problems? ...................... 1-5

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................ 1-6

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Important Safety Instructions .............................................. 2-3

Assembly.................................................................................... 2-3

Installing the Drum Unit Assembly (with Toner Cartridge)

Setting Up the MFC............................................................. 2-5

Loading Paper...................................................................... 2-7

Acceptable Paper................................................................. 2-7

Paper Capacity of Feeder..................................................... 2-8

Connecting an External Telephone ..................................... 2-8

Connecting an External Telephone

Answering Device (TAD)............................................... 2-9

Sequence ......................................................................... 2-9

Connections................................................................... 2-10

Outgoing Message (OGM) on External TAD............... 2-10

Special Line Considerations.............................................. 2-11

Roll Over Phone Lines.................................................. 2-11

Two-Line Phone System............................................... 2-11

Converting Telephone Wall Outlets ............................. 2-11

Installing MFC, External Two-Line TAD and

Two-Line Telephone ................................................ 2-12

.. 2-3

Page 12

Multi-Line Connections (PBX) ......................................... 2-13

If You are Installing the MFC to Work with a PBX:.... 2-13

Custom Features on a Your Phone Line............................ 2-13

Custom Features on a Single Line ................................ 2-13

On-Screen Programming................................................................ 3-1

User-Friendly Programming....................................................... 3-1

Menu Selection Table.......................................................... 3-1

Navigation Keys......................................................................... 3-2

Initial Setup...................................................................................... 4-1

Getting Started............................................................................ 4-1

Setting Paper Size................................................................ 4-1

Setting Date and Time......................................................... 4-1

Setting Station IDs............................................................... 4-2

Entering Text................................................................... 4-2

Inserting Spaces .............................................................. 4-3

Making Corrections......................................................... 4-3

Repeating Letters ............................................................ 4-3

Special Characters and Symbols..................................... 4-3

Setting the Ring Volume ..................................................... 4-4

Setting the Beeper Volume.................................................. 4-4

Setting the Speaker Volume ................................................ 4-4

Memory Storage .................................................................. 4-4

Turning On Automatic Daylight Savings Time .................. 4-5

Toner Save........................................................................... 4-5

Sleep Mode.......................................................................... 4-5

Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-5

Setup Receive................................................................................... 5-1

Basic Receiving Operations ....................................................... 5-1

Choosing the Receive Mode................................................ 5-1

To Select or Change Your Receive Mode ...................... 5-2

Setting Ring Delay .............................................................. 5-2

Easy Receive ....................................................................... 5-3

Printing a Reduced Incoming Fax ....................................... 5-3

Setting the Print Density...................................................... 5-4

Advanced Receiving Operations................................................ 5-4

Operation from Extension Telephone.................................. 5-4

Changing the Fax Receive Code..................................... 5-4

Printing a Fax in Memory.................................................... 5-5

Page 13

Polling.................................................................................. 5-5

Setting Up Polling Receive............................................. 5-5

Setting Up Sequential Polling Receive........................... 5-6

Canceling a Scheduled Job.................................................. 5-6

Setup Send ....................................................................................... 6-1

Before You Begin....................................................................... 6-1

Sending Faxes Using Multiple Settings .............................. 6-1

Faxing from the ADF (Automatic Document Feeder) ........ 6-1

Setting the Special Media Lever.......................................... 6-2

Faxing from the Scanner Glass............................................ 6-3

Manual Transmission (With an External Telephone) ......... 6-4

Automatic Transmission...................................................... 6-4

Manual and Automatic Fax Redial...................................... 6-4

Dual Access......................................................................... 6-4

Real Time Transmission...................................................... 6-5

Checking Job Status ............................................................ 6-6

Canceling a Job While Scanning the Original..................... 6-6

Canceling a Job in Memory................................................. 6-6

Basic Sending Operations .......................................................... 6-7

Contrast................................................................................ 6-7

Fax Resolution..................................................................... 6-7

Composing Electronic Cover Page...................................... 6-8

Composing Your Own Comments.................................. 6-8

Cover Page for Next Fax Only........................................ 6-9

Always Send Cover Page................................................ 6-9

Using a Printed Cover Page .......................................... 6-10

Advanced Sending Operations................................................. 6-10

Overseas Mode .................................................................. 6-10

Delayed Timer................................................................... 6-11

Delayed FAX..................................................................... 6-11

Delayed Batch Transmission ............................................ 6-12

Setting Up Polled Transmit ............................................... 6-12

Auto Dial Numbers and Dialing Options...................................... 7-1

Storing Numbers for Easy Dialing............................................. 7-1

Storing Speed Dial Numbers............................................... 7-1

Changing Speed Dial Numbers ........................................... 7-1

Setting Up Groups for Broadcasting ................................... 7-2

Dialing Options .......................................................................... 7-3

Page 14

Search .................................................................................. 7-3

Speed Dialing ...................................................................... 7-3

Access Codes and Credit Card Numbers............................. 7-4

Pause.................................................................................... 7-4

Fax Redial............................................................................ 7-4

Tone/Pulse (For Canada only)............................................. 7-4

Broadcasting........................................................................ 7-5

Telephone Services .......................................................................... 8-1

Custom Features......................................................................... 8-1

Distinctive Ring................................................................... 8-1

What Does Your Telephone Company’s

“Distinctive Ring” Do?............................................... 8-1

What Does Brother’s “Distinctive Ring” Do? ................ 8-1

Do You Have Voice Mail?.............................................. 8-2

Before You Choose the Ring Pattern to Register ........... 8-2

VERY IMPORTANT.......................................................... 8-3

Registering the Distinctive Ring Pattern......................... 8-3

Caller ID .............................................................................. 8-3

Viewing Caller ID List.................................................... 8-4

Printing Caller ID List..................................................... 8-4

Remote Fax Options........................................................................ 9-1

Fax Forwarding/Paging .............................................................. 9-1

Programming a Fax Forwarding Number............................ 9-1

Programming Paging Number............................................. 9-1

Setting Fax Storage .................................................................... 9-2

Backup Print ........................................................................ 9-2

Changing Remote Retrieval Access Code.................................. 9-3

Remote Retrieval........................................................................ 9-3

Using Remote Retrieval Access Code................................. 9-3

Remote Commands ............................................................. 9-4

Retrieving Fax Messages..................................................... 9-5

Changing Fax Forwarding Number..................................... 9-5

xii

Printing Reports ............................................................................ 10-1

MFC Settings and Activity....................................................... 10-1

Customizing the Transmission Verification Report .......... 10-1

Setting the Fax Activity Report Interval ........................... 10-2

Using the Reports Key....................................................... 10-2

Page 15

To Print a Report........................................................... 10-3

Making Copies............................................................................... 11-1

Using the MFC as a Copier...................................................... 11-1

Making a Single Copy (Using the ADF)........................... 11-1

Making Multiple Copies (Using the ADF)........................ 11-1

Single or Multiple Copies (Using the Scanner Glass)....... 11-2

Out of Memory Message................................................... 11-2

Temporary Copy Settings......................................................... 11-3

Copying Using Multiple Settings ...................................... 11-3

Using Enlarge/Reduce Key ............................................... 11-4

Copy Contrast.................................................................... 11-5

Using the Options Key ...................................................... 11-5

Copy Mode (Type of Original).......................................... 11-5

Sorting Multiple Copies (Using the ADF) ........................ 11-6

Special Copy Options (Using the ADF)............................ 11-6

Special Copy Options (Using the Scanner Glass) ............. 11-6

2 in 1 ............................................................................. 11-7

4 in 1 ............................................................................ 11-7

Poster............................................................................. 11-7

Paper Type......................................................................... 11-7

Changing Default Copy Settings.............................................. 11-8

Copy Mode (Type of Original).......................................... 11-9

Copy Contrast.................................................................... 11-9

Paper Type......................................................................... 11-9

Using Brother Machine as a Printer ........................................... 12-1

Special Printing Features.......................................................... 12-1

Windows® Printing............................................................ 12-1

Bi-directional Parallel Interface ........................................ 12-1

Printing from Your PC ............................................................. 12-1

Multi-purpose Sheet Feeder .............................................. 12-1

Two-Sided Printing (Manual Duplex)............................... 12-2

Loading Envelopes in Multi-purpose Sheet Feeder .......... 12-2

Paper Tray ......................................................................... 12-3

Simultaneous Printing/Faxing.................................................. 12-3

Choosing Acceptable Paper ..................................................... 12-4

Printer Operations .................................................................... 12-4

Reset Key........................................................................... 12-4

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Page 16

Printer Driver Settings (For Windows® Only) ........................... 13-1

Using the Brother MFC-6800 Printer Driver ........................... 13-1

Features in the PCL Printer Driver

(For Windows® Users Only)......................................... 13-1

Basic Tab.................................................................................. 13-2

Paper Size .......................................................................... 13-3

Multiple Page..................................................................... 13-3

Border Line........................................................................ 13-3

Orientation......................................................................... 13-3

Copies................................................................................ 13-3

Collate................................................................................ 13-4

Media Type........................................................................ 13-4

Advanced Tab........................................................................... 13-5

Print Quality (*1)............................................................... 13-5

Resolution ..................................................................... 13-5

Toner Save .................................................................... 13-5

Print Setting

(For Windows® 95/98/98SE/Me Users Only).......... 13-6

Duplex Printing (*2).......................................................... 13-6

Manual Duplex.............................................................. 13-6

Binding Offset............................................................... 13-6

Watermark (*3) ................................................................. 13-7

Print Watermark............................................................ 13-7

In background ............................................................... 13-7

Watermark Text ............................................................ 13-8

Watermark Bitmap........................................................ 13-8

Position ......................................................................... 13-8

Page Setting (*4) .............................................................. 13-9

Device Options (*5) ....................................................... 13-10

Quick Print Setup ............................................................ 13-11

Administrator

(For Windows® 95/98/98SE/Me Users Only) ............ 13-11

Print Date & Time ........................................................... 13-12

Support ................................................................................... 13-13

Brother Solutions Center ................................................. 13-13

Web Update..................................................................... 13-13

Check Setting................................................................... 13-13

xiv

Using the Windows®-Based Brother MFL-Pro Control Center

(For Windows® Only) ................................................................... 14-1

Brother MFL Pro Control Center ............................................. 14-1

Page 17

AutoLoad the Brother Control Center............................... 14-1

How to Turn Off AutoLoad............................................... 14-2

Using the Scan Key.................................................................. 14-2

Using the Control Panel Keys .................................................. 14-2

Scan Image ........................................................................ 14-3

Scan/OCR.......................................................................... 14-3

Scan to E-mail ................................................................... 14-3

Brother Control Center Features .............................................. 14-4

Auto Configuration............................................................ 14-4

Scanning Operations.......................................................... 14-4

Copy Operations................................................................ 14-5

PC Fax Operation .............................................................. 14-5

Scanner Settings for Scan, Copy and PC Fax Buttons ...... 14-5

Global Settings .................................................................. 14-5

Setting Up the Scanner Configurations ............................. 14-6

To Access the Scanner Configurations Screen.................. 14-6

Perform an Operation from the Control Center Screen..... 14-7

Scan to File............................................................................... 14-7

Scanner Settings ................................................................ 14-7

Destination Folder ............................................................. 14-8

Scan to E-mail .......................................................................... 14-8

Scanner Settings ................................................................ 14-9

E-mail Application ............................................................ 14-9

File Attachments................................................................ 14-9

Conversion Options......................................................... 14-10

Format......................................................................... 14-10

Show QuickSend Menu .............................................. 14-10

QuickSend List............................................................ 14-10

Scan to Word Processor ......................................................... 14-11

Scanner Settings .............................................................. 14-11

Word Processor ............................................................... 14-12

User-Defined Button .............................................................. 14-13

Scanner Settings .............................................................. 14-13

Target Application........................................................... 14-13

Copy ....................................................................................... 14-14

Scanner Settings .............................................................. 14-14

Copy Settings................................................................... 14-14

Send a Fax .............................................................................. 14-15

Scanner Settings .............................................................. 14-15

FAX Settings ................................................................... 14-16

Page 18

Using ScanSoft™ PaperPort® for Brother and

ScanSoft™ TextBridge®............................................................... 15-1

Using ScanSoft™ PaperPort® and TextBridge®...................... 15-1

Viewing Items ................................................................... 15-2

Organizing Your Items in Folders..................................... 15-2

Links to Many Other Applications.................................... 15-3

Using ScanSoft™ TextBridge® OCR

(Converting Image Text to Text You Can Edit) ........... 15-3

Importing Items from Other Applications......................... 15-3

Exporting Items in Other Formats..................................... 15-4

Exporting an Image File................................................ 15-4

Accessing the Scanner....................................................... 15-4

Scanning an Image into Your PC ...................................... 15-5

Settings in the Scanner Window........................................ 15-5

Image............................................................................. 15-5

Contrast ......................................................................... 15-6

Custom .......................................................................... 15-6

PreScanning an Image ....................................................... 15-7

xvi

Setting Up and Using PC FAX (For Windows® Only) .............. 16-1

Introduction .............................................................................. 16-1

Brother Resource Manager................................................ 16-1

MFC Remote Setup.................................................................. 16-2

PC FAX Sending (For Windows® Only) ................................. 16-3

Setting Up User Information ............................................. 16-3

Setting Up Sending............................................................ 16-4

Outside line access ............................................................ 16-4

Include header ................................................................... 16-4

Address Book file.............................................................. 16-4

User interface..................................................................... 16-5

Simple Style .................................................................. 16-5

Facsimile Style.............................................................. 16-5

Setting Up Speed Dial .............................................................. 16-6

The Address Book ............................................................. 16-7

Setting Up a Member in the Address Book....................... 16-8

Setting Up a Group for Broadcasting ................................ 16-9

Editing Member Information............................................. 16-9

Deleting a Member or Group .......................................... 16-10

Exporting the Address Book ........................................... 16-10

Importing to the Address Book ....................................... 16-11

Setting Up a Cover Page.................................................. 16-12

Page 19

To ................................................................................ 16-13

From............................................................................ 16-13

Comment..................................................................... 16-13

Select Cover Page Form.............................................. 16-13

Import BMP file.......................................................... 16-13

Count Cover Page ....................................................... 16-13

Sending a File as a PC-FAX Using the Facsimile Style

Redial .......................................................................... 16-15

Sending a File as a PC-FAX Using the Simple Style...... 16-15

.... 16-14

Using Automatic E-Mail Printing................................................ 17-1

For Windows® 95, 98, 98SE, Me Only.................................... 17-1

Main Features .................................................................... 17-1

To Access the On-Line Documentation........................ 17-1

To Install Automatic E-mail Printing

(Optional Application) ............................................. 17-1

Using the Brother MFC with a New Power Macintosh®

G3, G4 or iMac™/iBook............................................................... 18-1

Set up Your USB Equipped Apple® Macintosh®

G3,G4, iMac™ or iBook with

Mac OS 8.5/8.51/8.6/9.0/9.0.4/9.1........................................ 18-1

Using Brother Printer Driver with Your Apple® Macintosh®..... 18-1

Sending a Fax from Your Macintosh® Application ................. 18-3

Setting Up Your Address Book......................................... 18-5

Adding a New Member................................................. 18-5

Adding a New Group.................................................... 18-6

Using Brother TWAIN Scanner Driver with Your

Apple® Macintosh®............................................................... 18-7

Accessing the Scanner....................................................... 18-8

Scanning an Image into Your Macintosh G3, G4 or iMac

Settings in the Scanner Window........................................ 18-9

Image............................................................................. 18-9

Scanning Area............................................................. 18-10

Business Card Size...................................................... 18-10

Adjust Image............................................................... 18-11

PreScanning an Image ..................................................... 18-12

... 18-8

Important Information ................................................................. 19-1

Standard Telephone and FCC Notices ..................................... 19-1

Laser Safety .................................................................. 19-2

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Page 20

FDA Regulations........................................................... 19-2

Federal Communications Commission (FCC)

Declaration of Conformity (For USA Only)................. 19-3

Important....................................................................... 19-3

Industry Canada Compliance Statement....................... 19-4

Important—About the Interface Cable ......................... 19-4

Warranty........................................................................ 19-4

International ENERGY STAR

Compliance Statement.............................................. 19-4

Important Safety Instructions ................................................... 19-5

Trademarks............................................................................... 19-7

Troubleshooting and Routine Maintenance ............................... 20-1

Troubleshooting........................................................................ 20-1

Error Messages .................................................................. 20-1

Document Jams and Paper Jams .............................................. 20-5

Original is Jammed in the Top of the ADF Unit........... 20-5

Original is Jammed Inside the ADF Unit...................... 20-5

Printer Jam......................................................................... 20-6

Paper is Jammed in the Multi-purpose Sheet Feeder.... 20-6

Paper is Jammed near the Drum Unit ........................... 20-7

If You Are Having Difficulty with Your MFC ................. 20-8

Packing and Shipping the MFC.............................................. 20-15

Routine Maintenance.............................................................. 20-17

Cleaning the Scanner....................................................... 20-17

Cleaning the Printer......................................................... 20-18

Cleaning the Drum Unit .................................................. 20-19

Replacing the Toner Cartridge ........................................ 20-19

Toner Empty Indicator................................................ 20-20

Replacing the Drum Unit................................................. 20-24

Glossary........................................................................................... G-1

Specifications ................................................................................... S-1

Product Description.............................................................S-1

Fax ....................................................................................... S-1

Printer ..................................................................................S-2

Computer Requirements...................................................... S-3

Electrical and Environment ................................................. S-3

Parallel Interface.................................................................. S-4

USB (Universal Serial Bus) Interface .................................S-4

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Page 21

Index..................................................................................................I-1

Remote Retrieval Access Card...................................................... R-1

xix

Page 22

Page 23

Introduction

Using This Manual

Thank you for purchasing a Brother multi-function center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your MFC. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

Additionally, your MFC has a Reports key. Press Reports and 1 to print a list of basic step instructions and explanations.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some LCD messages.

boldface Bold typeface identifies a specific key on the MFC control panel. italics Italics typeface emphasize an important point, or refer you to related

bubble dot Bubble Dot typeface identifies the messages on the LCD of the

topic.

MFC.

Note

Warnings detail precautions you must take to avoid possible personal injury.

Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC.

Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the MFC.

INTRODUCTION

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Page 24

Test Sheet Procedure and Product Registration (For USA Only)

After programming your Station ID, please fill out the TEST SHEET included with your MFC, and then fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. To get a response, you must have set up your Station ID. (See page 4-2.)

In USA: 1-877-268-9575 (fax)

When your TEST SHEET is received, a Confirmation Sheet and Product Registration form will be sent back to your MFC. Please fill out the form and return it to complete your registration.

To Complete Your MFC-6800 Registration On-Line:

Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.

Click On-Line Registration to register your product from the main menu.

Setting Station IDs,

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INTRODUCTION

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MFC-6800 Control Panel Overview

1 9 8

5 76

1Liquid Crystal Display (LCD)

The LCD displays messages to help you set up and operate your MFC.

2Toner Empty Indicator

Blinks when the toner cartridge is low and stays lit when toner is empty.

3Fax Keys:

Fax Resolution

Sets the resolution when you send a fax.

Receive Mode

Use to select how the MFC will handle incoming calls.

Redial/Pause

Redials the last number called. Also inserts a pause in auto dial numbers.

Dial Pad

Use to dial phone and fax numbers and as a keyboard for entering information into the MFC.

(For Canada Only): The # key lets you switch the dialing type during a telephone call from

Broadcast

Use this key when you want to broadcast the same fax to many different locations (maximum of 150 locations at once).

PULSE to TONE.

Search/Speed Dial

Lets you look up numbers stored in the dialing memory. Also lets you dial stored phone numbers by pressing # and a two-digit number.

Fax Start

Starts an operation, such as sending a fax.

4Reports

Accesses the Reports menu so you can select a report to print: Help List, Auto Dial, Fax Activity, Transmission Verification and User Settings.

5Stop/Exit

Stops a fax, cancels an operation, or exits from Menu mode.

INTRODUCTION

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6Navigation Keys:

Menu/Set

Lets you access the Menu and Programming mode and stores your settings in the MFC.

Press to scroll forward or backward to set a menu selection. Also, you can use these keys to do an alphabetical search for the names of stored numbers.

Volume

Press to scroll through the menus and options.

While the MFC is ringing or you are listening through the speaker, you can press these keys to adjust the volume.

7Copy Keys

(Temporary Settings):

Enlarge/Reduce

Lets you enlarge or reduce copies depending upon the ratio you select.

Contrast

Lets you make a copy that is lighter or darker than the original.

Options

You can quickly and easily select temporary settings.

Clear Settings

Resets your temporary copy settings back to the factory default settings. Use this key when you do not want to wait 45 seconds for the temporary settings to clear automatically.

Copy

Makes copy.

8Print Key:

Reset

Clears data from the printer memory.

9Scan Key:

Scan to

Lets you scan the next original into your computer and select the type of destination: word processing, graphics or E-mail application.

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INTRODUCTION

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About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both the MFC and Voice Mail will pick up the line at the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your MFC is set to answer after four, your Voice Mail will keep your MFC from receiving faxes. If you set Voice Mail and the Brother MFC to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line. Many people with Voice

Mail opt for this choice, which is called “Distinctive Ring”, and they are very satisfied with it. For details about this type of custom service, please see Distinctive Ring, page 8-1.

Another way to avoid possible problem is to replace your Voice Mail with an answering machine. Your Brother MFC is designed to work in tandem with an answering machine or TAD (telephone answering device). (See

External Telephone Answering Device (TAD)

, page 2-9.)

Connecting an

Fax Tones and Handshake

When someone is sending a fax, the MFC sends fax calling tones (CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them after you dial and press Fax Start; they continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

INTRODUCTION

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Page 28

The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps for about 60 seconds over the phone line, and the LCD shows RECEIVING. If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your MFC continues to send the “chirps” for about 60 seconds, and the LCD continues to show RECEIVING. To cancel the receiving mode, press Stop/Exit.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering device (TAD) on your fax

Note

line, your TAD will determine the number of rings before the call is answered. Pay special attention to the directions chapter for connecting a TAD to your MFC in Chapter 2, Assembly and Connections.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the MFC to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.

Sufficient memory must be available in your MFC for this feature to work.

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INTRODUCTION

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Assembly and Connections

Packing List

Make sure you have the following items:

For USB Cable

For Bi-directional IEEE 1284

Power Cord

Telephone

Wire Cord

CD-ROM

Drum Unit Assembly

(Up to 1000 pages)

Starter

With Free

Toner Cartridge

Cable Tie

Test Sheet (For USA Only)

Brother Quick Setup Guide

Caution

Do NOT throw away the filter cores and cable ties by accident. You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using a USB cable or a bi-directional IEEE-1284 compliant parallel cable.

If an item is missing, call Brother Customer Service at 1-800-284-4329 (in

Note

USA), 1-800-853-6660 (in Canada) or 1-514-685-6464 (in Montreal). See

Ordering Accessories and Supplies on page ii for the correct item numbers.

Whenever you transport the MFC, use the packing materials that came with MFC. If you do not pack the MFC properly, you may void your warranty.

Paper Support

Software License Agreement

Accessory Order Form

Owner’s Manual

ASSEMBLY AND CONNECTIONS

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Page 30

Choosing a Location

Place your MFC on a flat stable surface, such as a desk. Select a place that is free of vibration and shocks. Place the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°–35°C).

Avoid placing your MFC in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the MFC’s memory. Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■ Use caution when installing or modifying telephone lines. Never touch telephone

wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line and on the telephone line, or unplug the lines during a lightning storm.

■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunication line cord.

NO !NO !

2 - 2

ASSEMBLY AND CONNECTIONS

Page 31

Important Safety Instructions

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

Do not use this product near appliances that use water, in a wet basement or near a swimming pool.

Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

Assembly

Installing the Drum Unit Assembly (with Toner Cartridge)

Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

To prevent damage to the drum, do NOT expose it to light for longer than a few minutes.

Do NOT remove the starter sheet—this will be ejected while the MFC is warming up.

Starter Sheet

ASSEMBLY AND CONNECTIONS

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Page 32

Open the top cover of the MFC by pulling the lever toward you and lifting the cover

Holding the drum unit by its handles, insert it into the MFC.

Close the top cover.

2 - 4

ASSEMBLY AND CONNECTIONS

Page 33

Setting Up the MFC

Follow the instructions below to connect the power cord, and telephone line.

Connect the power cord.

Turn the MFC power switch ON.

WARNING

■ This MFC must be grounded using a three-prong plug.

■ Since the MFC is grounded through the power outlet, you can protect yourself

from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your MFC, by disconnecting the telephone line first, and then the power cord.

■ Lightning and power surges can damage this product! We recommend that you

use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

■ Do not touch the rollers at the paper exit.

Connect the telephone line. Connect one end of the telephone line cord to the jack labeled LINE on the left

side of the MFC. Connect the other end to a modular wall jack.

ASSEMBLY AND CONNECTIONS

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Page 34

Attach the plastic paper support to the MFC.

Pull out the paper tray and the extension.

(For legal paper)

If your paper size is A4 or Letter, unfold the paper stopper by pulling it toward you.

(For A4/Letter paper)

2 - 6

ASSEMBLY AND CONNECTIONS

Page 35

Loading Paper

Adjust the guides to fit the paper (to help prevent paper jams).

Press and slide

Fan the paper well. Push down the paper lever. Load the paper with the lever down. Make sure the print side is toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper or up to 10 envelopes.

Load the paper with the lever down

Acceptable Paper

The MFC can handle paper that has the following specifications.

But please note that you can receive fax messages only on Letter, Legal and A4 paper. If you use legal or A4, change the Paper Size setting: (

Paper Type Paper Size

Cut sheet Letter, A4, Legal, B5, A5, Executive,

Custom size 2.75-8.5 × 5-14 inches (70-216 × 127-356 mm) Envelopes DL, C5, COM-10, Monarch Post Card 2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)

Organizer Day-Timer

J, K, L, M

2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)

Labels and

2.75-8.5 × 5-14 inches (70-216 × 127-356 mm)

Transparencies

ASSEMBLY AND CONNECTIONS

Menu/Set, 1, 1

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Page 36

Paper Capacity of Feeder

Multi-purpose Sheet Feeder:

Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of 20 lb. (75 g/m envelopes

Output Tray:

Approx. 50 sheets of 20 lb. (75 g/m

Basis Weight 17 to 42 lb.

Caliper ±0.003 to ±0.008 in.

Moisture Content 4% to 6% by weight 4% to 6% by weight Smoothness 100 to 250 (Sheffield) 100 to 250 (Sheffield)

Recommended Paper Types:

Note

Cut sheet: Xerox 4200 Label: Avery laser label or equivalent Transparency: 3M CG3300 for laser printers or equivalent

) or 50 sheets of 42 lb. (158 g/m2) Letter/A4 paper, or 10

) Letter/A4 paper

Cut Sheet Envelopes

20 to 24 lb. (75 to 90 g/m2)

(64 to 158 g/m

)

single thickness

0.0033 to 0.0058 in.

(0.08 to 0.2 mm)

(0.084 to 0.14 mm) single thickness

Connecting an External Telephone

Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the MFC.

Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.

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ASSEMBLY AND CONNECTIONS

Page 37

Connecting an External Telephone Answering Device (TAD)

Sequence

You may choose to connect an answering system. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within five rings (the recommended setting is two rings). The MFC cannot hear CNG tones until the TAD has answered the call, and with five rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to 4 rings.

If You Subscribe to Your Telephone Company’s Distinctive Ring Service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your machine, use that number as a fax number and set your machine’s Receive mode to MANUAL. The recommended setting is three or four rings on the external TAD when you have the telephone company’s Distinctive Ring service.

If You Do Not Subscribe to Distinctive Ring Service:

You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration on page 2-10.)

ASSEMBLY AND CONNECTIONS

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Page 38

Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service).

Connections

The external TAD must be plugged into the left side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

Plug the telephone line cord from the wall jack into the left side of the MFC, in the jack labeled LINE.

Plug the telephone line cord from your external TAD into the left side of the MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. Two rings are recommended. (The MFC’s Ring Delay setting does not apply.)

Record the outgoing message on your external TAD (see next page).

Set the TAD to answer calls.

Set the Receive Mode to EXT.TEL/TAD. (See Choosing the Receive Mode, page 5-1.)

Outgoing Message (OGM) on External TAD

Timing is important in recording this message.

Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing 51 and Start.”

2 - 10

ASSEMBLY AND CONNECTIONS

Page 39

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your MFC can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the MFC on any of the other numbers; when the other lines are busy and a second fax call would be received, the fax call is transferred to a line that does not have a fax machine. Your MFC

will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your MFC. (See

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triplex adapter.

RJ14

Easy Receive, page 5-3.)

Triplex Adapter

RJ11

RJ14

ASSEMBLY AND CONNECTIONS

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Page 40

Installing MFC, External Two-Line TAD and Two-Line Telephone

When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2. The two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2, which is explained in the following Steps. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAD and the two-line telephone next to your MFC.

Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the MFC.

Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC.

Triplex Adapter

External Two Line TAD Fax Machine

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD.

Two Line Phone

2 - 12

ASSEMBLY AND CONNECTIONS

Page 41

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you. It is advisable to have a separate line for the MFC. You can then leave the MFC in FAX mode to receive faxes any time of day or night.

If the MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the MFC cannot be made.

If You are Installing the MFC to Work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The MFC may be used with either pulse or tone dialing telephone service (For Canada only).

Custom Features on a Your Phone Line

To learn how custom features may affect your faxing operations, See Chapter 20,

Custom Features on a Single Line

If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, or an alarm system custom feature on one phone line, it may create a problem with the operation of your fax machine. (See

with custom features on a single line.

Troubleshooting and Routine Maintenance.

, page 20-10.)

ASSEMBLY AND CONNECTIONS

I have difficulty

2 - 13

Page 42

On-Screen Programming

User-Friendly Programming

We have designed your MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer.

Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC. All you need to do is follow the prompts as they guide you through the menu selections and programming options. Additionally, you can program settings more quickly by pressing

Menu/Set and the menu number using the dial pad.

Menu Selection Table

You can probably perform most of these programming operations without the Owner’s Manual. To help you understand the menu selections and options that are found in the MFC programs, use the Menu Selection Table on page 3-3.

You can program your MFC by pressing Menu/Set followed by the menu number. For example: to set FAX RESOLUTION to FINE, press Menu/Set,

2, 2, 2 and to select FINE, and then press Menu/Set.

3 - 1

ON-SCREEN PROGRAMMING

Page 43

Navigation Keys

* Access the Menu * Go to next menu level * Accept an option

* Scroll through the

current menu level

* Back to previous menu

level

* Forward to next menu

level

* Exit the Menu

You can access the menu mode by pressing Menu/Set. When you enter the Menu, the

SELECT & SET

LCD scrolls:

Press 1 for General Setup Menu—OR—

Press 2 for Fax Menu—OR—

Press 3 for Copy Menu—OR—

1.GENERAL SETUP

2.FAX

3.COPY

—OR—

You can scroll more quickly through the each menu level by pressing and

then set an option by pressing Menu/Set when that option appears on the LCD.

Then the LCD shows next menu level. Press to scroll to your next menu

selection, and then press Menu/Set.

When you finish setting an option, the LCD shows ACCEPTED. Use to scroll backward if you passed your choices or to save keystrokes.

Note

ON-SCREEN PROGRAMMING

3 - 2

Page 44

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu Submenu

1. GENERAL SETUP

1. PAPER SIZE

2. DATE/TIME

3. STATION ID

4. VOLUME 1. RING OFF

5. AUTO DAYLIGHT

6. TONER SAVE

7. SLEEP MODE

Selections

—

——

2. BEEPER OFF

3. SPEAKER

—

——

The factory setting (option) is shown in bold.

Note

Options Descriptions Page

LETTER

LEGAL

LOW

MED HIGH

LOW

HIGH

OFF

Selects size of paper for received faxes.

Enter date and time for the LCD display and heading on fax transmissions.

Program your name, fax number and telephone number to appear on each transmitted page.

Adjusts ring volume.

Adjusts beeper volume.

Adjust speaker volume

Changes for Daylight Savings Time automatically.

Increases life of toner cartridge.

Conserves power

4-1

4-2

4-4

4-5

3 - 3

ON-SCREEN PROGRAMMING

Page 45

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu Submenu

1. GENERAL SETUP

(Continued)

2. FAX 1. SETUP

8. TONE/ PULSE

(Canada Only)

9. LOCAL LANGUAGE

(Canada Only)

RECEIVE

Selections

—

1. RING DELAY

2. EASY RECEIVE

3. REMOTE CODE

4. AUTO REDUCTION

5. PRINT DENSITY

Options Descriptions Page

TONE

PULSE

ENGLISH

FRENCH

00 01 02 03

OFF

ON ( 51)

OFF

Selects dialing mode

Allows you to change the LCD Language to French.

Number of rings before MFC answers in FAX ONLY mode.

Receive fax messages without pressing the Fax Start key.

Activate the MFC from a remote location. You can also personalize these codes.

Reduces size of image.

Makes prints darker or lighter.

4-5

See French

Manual

5-2

5-3

5-4

5-3

5-4

6. POLLING RX

The factory setting (option) is shown in bold.

Note

OFF

Sets up your MFC to poll another fax machine.

ON-SCREEN PROGRAMMING

5-5

3 - 4

Page 46

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu Submenu

2. FAX

(Continued)

2. SETUP SEND

Selections

1. CONTRAST

2. FAX RESOLUTION

3. DELAYED TIMER

4. DELAYED FAX

5. BATCH TX

6. REAL TIME TX

7. POLLED TX

8. COVERPG SETUP

The factory setting (option) is shown in bold.

Note

Options Descriptions Page

AUTO

S.LIGHT

S.DARK

STANDARD

FINE S.FINE PHOTO

—

OFF

NEXT FAX ONLY

OFF

NEXT FAX ONLY ON

OFF

PRINT SAMPLE

Changes lightness or darkness of a fax you are sending.

Changes the default setting of fax resolution.

Sets the time of day that delayed faxes will be sent.

Sends documents later.

Sends all delayed faxes that are to the same fax number and at the same time as one transmission.

You can send a fax without using memory.

Sets up your MFC with a document to be retrieved by another fax machine.

Automatically sends a cover page you program.

6-7

6-11

6-12

6-5

6-12

6-8

3 - 5

ON-SCREEN PROGRAMMING

Page 47

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu Submenu

2. FAX

(Continued)

2. SETUP SEND (Continued)

3. SET AUTO DIAL

4. SETUP REPORTS

5. REMOTE FAX OPT

Selections

9. COVERPAGE MSG

0. OVERSEAS MODE

1. SPEED-DIAL

2. SETUP GROUPS

1. TRANSMISSION

2. ACT. INTERVAL

1. FAX FWD/ PAGING

2. FAX STORAGE

3. REMOTE ACCESS

4. PRINT FAX

The factory setting (option) is shown in bold.

Note

Options Descriptions Page

Programs

—

OFF

—

ON ON+IMAGE

OFF

OFF+IMAGE

6/12/24 Hours

2/4/7 Days

OFF

FAX FORWARD

PAGINING

OFF

159

—

customized message for fax cover page.

Adjusts for sometimes difficult overseas transmissions.

Store Speed Dial numbers so you can dial by pressing only five keys.

Sets up a Group number for broadcasting.

Initial setup for Transmission Verification Report and Activity Report.

Sets MFC to forward fax messages–OR– to call your pager.

Stores incoming faxes in memory for remote retrieval.

Personalizes code for retrieving faxes.

Prints incoming faxes stored in the memory.

6-8

6-10

7-1

7-2

10-1

10-2

9-1

9-2

9-3

5-5

ON-SCREEN PROGRAMMING

3 - 6

Page 48

To access the menu, press Menu/Set.

to accept

Stop

to Exit

Main Menu Submenu

2. FAX

(Continued)

3. COPY 1. COPY MODE

6. REMAINING JOBS

0. TEL SERVICE

2. CONTRAST

3. PAPER TYPE

Selections

——

1. DISTINCTIVE

2. CALLER ID

—

The factory setting (option) is shown in bold.

Note

Options Descriptions Page

Checks which jobs are in memory or cancel a delayed fax or polling job.

OFF

SET

DISPLAY #?

PRINT REPORT

AUTO

TEXT

PHOTO

THIN

PLAIN

THICK THICKER

Uses the phone company Distinctive Ring subscriber service to register the ring pattern with the MFC.

View or print a list of the last 30 Caller IDs stored in memory.

Selects the Copy resolution for your type of original.

Adjusts the contrast.

Identify the type of paper in the multi-purpose sheet feeder.

5-6, 6-6

8-1

8-3

11-9

3 - 7

ON-SCREEN PROGRAMMING

Page 49

Initial Setup

Getting Started

Setting Paper Size

You can use three sizes of paper for printing your faxes and copies — letter, legal and A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for paper size so your MFC can fit the incoming fax on the page.

Press Menu/Set, 1,1.

Press to select LETTER, LEGAL

or A4, and then press Menu/Set.

Press Stop/Exit.

Setting Date and Time

Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press Menu/Set, 1, 2.

1.PAPER SIZE

2.DATE/TIME

Enter the last two digits of the year, and then press Menu/Set.

Enter two digits for the month (for example, enter 09 for September, or 10 for October), and then press Menu/Set.

Enter two digits for the day (for example,

06), and then press Menu/Set.

Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM), and then press Menu/Set.

Press Stop/Exit. The LCD now shows the date and time you set whenever the MFC is in Standby mode.

YEAR:XX ENTER & SET KEY

MONTH:XX ENTER & SET KEY

DAY:XX ENTER & SET KEY

TIME:XX:XX ENTER & SET KEY

INITIAL SETUP

4 - 1

Page 50

Setting Station IDs

You can store your name, fax number, and telephone number to be printed on all fax pages that you send. (See

Press Menu/Set, 1, 3.

Enter your fax number (up to 20 digits), and then press Menu/Set. You must enter a fax number to proceed.

Enter your telephone number (up to 20 digits), and then press Menu/Set. If your telephone number and fax number are the same, enter the same number again.

The telephone number you enter is used only for Cover Page features. (See

Composing Electronic Cover Page, page 6-8.)

Use the dial pad to enter your name (up to 20 characters), and then press (See

Entering Text,

Press Stop/Exit. The LCD returns to the date and time.

If your Station ID has already been programmed, the LCD prompts “1” to make a change, or “2” to exit without changing.

below.)

Composing Electronic Cover Page, page 6-8.)

3.STATION ID

FAX: ENTER & SET KEY

TEL: ENTER & SET KEY

Menu/Set

NAME:

ENTER & SET KEY

Entering Text

When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters.

By pressing the appropriate number key repeatedly, you can access the character you want.

Press Key one time two times three times four times

2 ABC 2 3 DEF 3 4 GH I 4 5 JKL5 6 MNO 6 7 PQRS 8 TUV8 9 WXY Z

4 - 2

INITIAL SETUP

Page 51

Inserting Spaces

To enter a space, press once between numbers and twice between characters.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop/Exit; all letters above and to

the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous

character, press

to move the cursor to the right.

Special Characters and Symbols

Press , # or 0, repeatedly or press or to move the cursor under the special character or symbol you want. Then press

Press for (space) ! “ # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 for É À È Ê Î Ç Ë Ö 0

Menu/Set to select it.

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, complete the steps described on page 4-1 and 4-2.

If you do not enter a fax number, no additional information can be entered.

INITIAL SETUP

4 - 3

Page 52

Setting the Ring Volume

Press Menu/Set, 1, 4, 1.

Press to select (OFF, LOW, MED

or HIGH), and then press Menu/Set.

Press Stop/Exit.

—OR—

You can adjust the ring volume when your MFC is idle. You can turn the ring

OFF or you can select a ring volume level.

Press

to adjust the volume level. With each key press, the MFC rings so

you can hear the active setting as the LCD shows it. Each key press changes the volume. The new setting will remain until you change it again.

1.RING

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error and when fax sending or receiving has finished.

Press Menu/Set, 1, 4, 2.

Press to select your option.

2.BEEPER

When the LCD shows the option you want, press Menu/Set.

Press Stop/Exit.

Setting the Speaker Volume

You can turn off the volume of the MFC one-way speaker.

Press Menu/Set, 1, 4, 3.

Press to select ON (or OFF), and then press Menu/Set.

Press Stop/Exit.

Memory Storage

In the event of a power failure, all settings in the GENERAL SETUP, SETUP

RECEIVE, SET AUTO DIAL, REMOTE FAX OPT, plus the COVERPG SETUP and COVERPAGE MSG functions (from SETUP SEND) are stored

permanently. You may have to reset the date and time.

4 - 4

INITIAL SETUP

Page 53

Turning On Automatic Daylight Savings Time

You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and back one hour in the Fall.

Press Menu/Set, 1, 5.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

5.AUTO DAYLIGHT

Toner Save

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

Press Menu/Set, 1, 6.

Press to select ON (or OFF), and

then press Menu/Set.

Press Stop/Exit.

6.TONER SAVE

Sleep Mode

Setting the Sleep Mode reduces power consumption while the machine is idle. You can choose how long the MFC is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets itself after the machine receives a fax or PC data, or makes a copy. The default setting is 0 minutes.

Press Menu/Set, 1, 7.

Use the Dial pad to enter the length of time the machine is idle before it drops into sleep mode (00 to 99 minutes), and then press Menu/Set.

Press Stop/Exit.

7.SLEEP MODE

Setting Tone/Pulse Dialing Mode (For Canada Only)

Your

MFC

comes set to accommodate tone (multi-frequency) dialing service. If you

have pulse (rotary) dialing service, you need to change the dialing mode.

Press Menu/Set, 1, 8.

Press to select TONE or PULSE,

and then press Menu/Set.

Press Stop/Exit.

8.TONE/PULSE

INITIAL SETUP

4 - 5

Page 54

Setup Receive

Basic Receiving Operations

Choosing the Receive Mode

There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use.

LCD How it works When to use it

FAX ONLY

(automatic receive)

EXT.TEL/TAD

(manual receive) (With an External Telephone)

(automatic receive) (With an External Telephone Answering Device)

MANUAL

(manual receive) (With an External Telephone)

The MFC automatically answers every call as a fax.

If an external telephone is connected to the EXT. jack, you control the phone line and must answer every call yourself.

If an external TAD (telephone answering device) is connected to the EXT. jack, the TAD automatically answers every call. Voice messages are stored in the external TAD. Fax messages are printed.

You control the phone line and must answer every call yourself.

For dedicated fax lines. You cannot receive a voice call but you can call out.

Use this mode if you receive very few faxes.

Use this mode if you have an external answering machine on your phone line.

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Distinctive Ring.

5 - 1

SETUP RECEIVE

Page 55

To Select or Change Your Receive Mode

Press Receive Mode. The LCD shows your active setting.

FAX ONLY

EXT.TEL/TAD

MANUAL

Continue to press Receive Mode until your new selection appears. After two seconds, the LCD returns to the date and time and shows the new Receive Mode.

If you are changing the Receive Mode while in another operation, the LCD returns to that operation.

CURRENT RECEIVE MODE

Setting Ring Delay

The Ring Delay setting determines the number of times the MFC rings before it answers. If you have extension phones on the same line as the MFC, or are using the telephone company’s Distinctive Ring service, keep the Ring Delay default setting of 04. You can try increasing the Ring Delay to 05 rings; however, if you do not receive all your faxes, you must reset it to 04 rings. (See page 5-3 and

Press Menu/Set, 2, 1, 1.

Operation from Extension Telephone, page 5-4.)

1.RING DELAY

Easy Receive,

Press to select how many times the

line rings before the MFC answers (00–05), and then press Menu/Set. If you select 00, the line doesn’t ring at all.

Press Stop/Exit.

SETUP RECEIVE

5 - 2

Page 56

Easy Receive

When you use this feature, you don’t have to press Fax Start when you answer a fax call. Selecting ON allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see

RECEIVING on the LCD or when you hear “chirps” through the handset of an

extension phone connected to another wall jack, just replace the handset, and your MFC does the rest. Selecting OFF means you’ll have to activate the MFC yourself, by lifting the handset of an external or extension phone, then pressing Fax Start on the MFC—OR—by pressing 5 1 if you are not at your MFC. (See

Operation from Extension Telephone, page 5-4.)

If Easy Receive is OFF and an original is in the ADF, lift the handset of an

Note

external or extension phone, press Fax Start, then 2 to activate the MFC. If you’ve set the feature to ON, but your MFC doesn’t automatically connect a

Note

fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1.

If you send faxes from a computer on the same phone line and the MFC

Note

intercepts them, set Easy Receive to OFF.

Press Menu/Set, 2, 1, 2.

Use to select ON or OFF,

and then press Menu/Set.

Press Stop/Exit.

2.EASY RECEIVE

Printing a Reduced Incoming Fax

If you turn on Auto Reduction, the MFC will choose the appropriate reduction percentage for the type of paper you loaded.

Press Menu/Set, 2, 1, 4.

Use to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

5 - 3

SETUP RECEIVE

4.AUTO REDUCTION

Page 57

Setting the Print Density

If your MFC is printing too light or too dark, you can adjust print density, making your printed documents darker or lighter. The new setting will remain until you change it again.

Press Menu/Set, 2, 1, 5.

Press to make print darker or to make print lighter, and then press Menu/Set.

Press Stop/Exit.

5.PRINT DENSITY

Advanced Receiving Operations

Operation from Extension Telephone

If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the MFC starts to receive a fax. (See

Easy Receive, page 5-3.)

If you answer a call at an extension or external phone, and no one is on the line, assume you’re receiving a fax. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the LCD shows RECEIVING) before you hang up. (Your caller will have to press Fax Start to send the fax.)

Changing the Fax Receive Code

The preset Fax Receive Code ( 5 1) might not work with some telephone systems.

If you are always disconnected when accessing your external TAD remotely,

Note

try changing the Fax Receive Code from 5 1 to # # #.

Press Menu/Set, 2, 1, 3.

Press to select ON (or OFF),

and then press Menu/Set.

If you want to, enter a new Fax Receive Code, and then press Menu/Set.

Press Stop/Exit.

3.REMOTE CODE

REMOTE ACT.:ON? SELECT & SET

FAX RECEIVE:*51 ENTER & SET KEY

SETUP RECEIVE

5 - 4

Page 58

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from the memory when you are at your MFC. (See Setting Fax Storage, page 9-2.)

Press Menu/Set, 2, 5, 4.

Press Fax Start.

After printing is finished, press Stop/Exit.

4.PRINT FAX

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your MFC to “poll” other machines, or you can have someone poll your MFC.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your MFC to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press Menu/Set, 2, 1, 6.

6.POLLING RX

Press to choose ON (or OFF),

and then press Menu/Set.

Enter the fax number you are polling.

Press Fax Start. The LCD shows DIALING.

5 - 5

SETUP RECEIVE

Page 59

Setting Up Sequential Polling Receive

Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed.

Press Menu/Set, 2, 1, 6.

Press to select ON (or OFF),

and then press Menu/Set.

Specify the destination fax machines you wish to poll using Speed Dial, a Group or the dial pad. You must press Menu/Set between each location.

Press Fax Start. The LCD shows DIALING. Your MFC will poll each number or group number in turn for a document.

6.POLLING RX

ENTER FAX NO. PRESS FAX START

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See

Press Menu/Set, 2, 6. Any waiting jobs appear on the LCD. If no job is waiting, the LCD shows NO JOB WAITING.

If you have more than two jobs waiting, press to select the job you want to

Checking Job Status, page 6-6.)

6.REMAINING JOBS

cancel, and then press Menu/Set.

—OR—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop/Exit.

SETUP RECEIVE

5 - 6

Page 60

Setup Send

Before You Begin

You can send a fax from the ADF (Automatic Document Feeder) or from the scanner glass.

Sending Faxes Using Multiple Settings

When you send a fax you can choose any combination of the available settings: add a cover page and select a comment; set the contrast or resolution; send using overseas mode, or delayed fax timer, polling transmission or real time transmission. After each menu selection is accepted, the LCD will ask if you want to enter other settings:

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and go to the

next step.

Faxing from the ADF (Automatic Document Feeder)

The ADF can hold up to 30 pages, feeding each one individually through the MFC. Use standard (20 lb/75g/m2) paper when using the ADF. Always fan the pages well before placing them in the feeder.

Recommended Environment

Temperature:

Humidity: 50% – 70% Paper: Xerox 4200 (20LB/LTR)

DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or fabric. (To fax this kind of document, see 6-3.)

■ Make sure documents written with ink are completely dry.

■ Before you send a fax, press Fax Resolution to select the resolution for the

document you’re sending. (See

6 - 1

SETUP SEND

68°F – 86°F (20°C – 30°C)

Faxing from the Scanner Glass, page

Fax Resolution, page 6-7.)

Page 61

■ Originals to be faxed must be from 5.8 to 8.5 inches wide, and 5.8 to 14 inches

long.

Fan the pages and stagger them at a 30 degree angle. Insert the pages face up, top edge first in the ADF until you feel them touch the feed roller.

Adjust the paper guides to fit the width of your original.

Originals are Face Up in the ADF

30°

Document Stopper

Unfold the document stopper.

Setting the Special Media Lever

You can use the special media lever to select the Regular position ( ) or Special position. ( ) To feed special types of originals (such as thin paper, thick paper, coated paper or glossy paper), move the special media lever to the Special position ( ). It will allow the original to feed through the ADF without slipping or jamming.

Regular Position Special Position Special Media Lever

If the original “double-feeds”, try again by inserting a single sheet of original in the ADF or use Scanner glass.

SETUP SEND

6 - 2

Page 62

Faxing from the Scanner Glass

You can use the scanner glass to fax one page at a time or pages of a book. Originals can be letter or A4 size (8.5 inches to 11.7 inches).

To use the scanner glass, the ADF must be empty.

Originals are Face Down on the Scanner Glass

Lift the document cover.

Using the document guidelines on the left, center the original face down on the scanner glass.

Close the document cover. If the original is a book or is thick, do not slam the cover or press on it.

Dial the fax number, and then press page.

To send a single page, go to Step 7 —OR— To send multiple pages, go to Step 6.

Fax Start

. The MFC starts scanning the first

MEMORY #01 100%

NEXT:PRESS SET DIAL:PRESS START

Place the next page on the scanner glass, and then press Menu/Set. The MFC starts scanning. (Repeat this step for each additional page.)

Press Fax Start to begin dialing.

Press Stop/Exit. If the original was scanned into memory, press 1 to clear it —OR—Press 2 to exit.

If memory is full, and you are faxing a single page, it will be sent in real time.

6 - 3

SETUP SEND

1.CLEAR 2.EXIT

Page 63

Manual Transmission (With an External Telephone)

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Place the original face up in the ADF, or face down on the scanner glass.

Pick up the handset of the external phone and listen for a dial tone.

Enter the fax number you want to call. (You can enter the digits using the dial pad, Speed Dial or Search).

When you hear the fax tone, press Fax Start.

Replace the handset of the external phone.

Automatic Transmission

This is the easiest way to send a fax.

Place the original face up in the ADF, or face down on the scanner glass.

Enter the fax number using the dial pad, Speed Dial or Search. (See

Speed Dialing, page 7-3.)

Press Fax Start.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will automatically redial (up to three times at 5 minute intervals).

Dual Access

You can place an original in the ADF and set temporary settings, dial a number, and begin scanning the fax into memory—even when the MFC is receiving a fax, sending a fax, or printing a fax from memory. The LCD shows the new job number and available memory.

If you get a OUT OF MEMORY message while scanning the first page of a

Note

fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY message while scanning in a subsequent page, you’ll have the option to press Fax Start to transmit the pages scanned so far, or to press Stop/Exit to cancel the operation.

Place the original face up in the ADF.

Enter the fax number.

SETUP SEND

6 - 4

Page 64

Press Fax Start. The MFC starts scanning the original and the LCD shows the job number (#XX) of the fax and how much memory is available. Then the machine starts dialing. For the next fax, you can repeat steps 1 through 4 immediately.

Your MFC normally operates in Dual Access mode.

Note

The number of pages you can scan into memory varies with the data they contain.

Real Time Transmission

When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if

TIME TX

Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu/Set, 2, 2, 6.

To change the default setting, press to

select ON (or OFF), and then press Menu/Set.

is set to OFF).

REAL TIME TX to ON.

6.REAL TIME TX

REAL

Go to Step 5—OR—For the next fax transmission only, press

NEXT FAX ONLY, and then press Menu/Set.

For the next fax only, press to select ON (or OFF), and then press

Menu/Set.

6 - 5

SETUP SEND

to select

Page 65

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and go to

Step 6.

Enter fax number, and then press Fax Start.

Checking Job Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows NO JOB WAITING.) (See

Press Menu/Set, 2, 6.

If you have multiple jobs waiting, press

to scroll through the list.

Press Stop/Exit.

Canceling a Job in Memory below.)

6.REMAINING JOBS

Canceling a Job While Scanning the Original

You can cancel a job while you are scanning it into memory by pressing

Stop/Exit. Eject the original by pressing Stop/Exit again.

Canceling a Job in Memory

You can cancel tasks you’ve scheduled, such as Polling Transmit or faxes waiting in Memory to be sent. (See

Press Menu/Set, 2, 6. Any waiting jobs appear on the LCD. If no jobs are waiting, the LCD shows

NO JOB WAITING.

If you have more than two jobs waiting, press to select the job you want to cancel, and then press Menu/Set.

—OR—

If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop/Exit.

Checking Job Status above.)

6.REMAINING JOBS

SETUP SEND

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Page 66

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu/Set, 2, 2, 1.

Press to select AUTO, S.LIGHT or S.DARK, and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and then go

to Step 5.

Enter a fax number.

Press Fax Start to send a fax.

Fax Resolution

When you have a document in the ADF, or on the scanner glass you can use the

Fax Resolution key to change the setting temporarily (for this fax only) Press Fax Resolution repeatedly until the LCD shows the setting you want.

—OR— You can change the default setting.

Press Menu/Set, 2, 2, 2.

1.CONTRAST

2.FAX RESOLUTION

Press to select the resolution you

want, and then press Menu/Set.

Press Stop/Exit.

STANDARD—Suitable for most typed documents. FINE—Good for small print; transmits a little slower than Standard resolution. S. FINE—Good for small print or artwork; transmits slower than Fine

resolution.

PHOTO—Use when original has varying shades of gray; slowest transmission

time.

6 - 7

SETUP SEND

Page 67

Composing Electronic Cover Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the Speed Dial memory. If you’re dialing manually, the name is left blank.

The cover page indicates your Station ID, and the number of pages you’re sending. If you have Cover page Setup set to ON, the number of pages remains blank. (Menu/Set, 2, 2, 8.) (See

You can select a comment to include on your cover page.

1.COMMENT OFF SELECT & SET

2.PLEASE CALL SELECT & SET

3.URGENT SELECT & SET

4.CONFIDENTIAL SELECT & SET

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 4-2 to help enter characters. (See

Composing Your Own Comments below.)

5.(USER DEFIND) SELECT & SET

6.(USER DEFIND) SELECT & SET

Setting Station IDs, page 4-2.)

Most of the SETUP SEND menu selections are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions will change the default settings.

Composing Your Own Comments

You can set up two custom comments.

Press Menu/Set, 2, 2, 9.

Press to choose position 5 or 6 for

your customized comment, and then press Menu/Set.

Use the dial pad to enter your customized comment, and then press Menu/Set. (See

Entering Text, page 4-2.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 to exit.

9.COVERPAGE MSG

SETUP SEND

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Page 68

Cover Page for Next Fax Only

Make sure the Station ID is set up (see page 4-2). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Place the original face up in the ADF, or on the scanner glass.

Press Menu/Set, 2, 2, 8.

When LCD shows NEXT FAX ONLY?, press Menu/Set.

Press to select ON (or OFF), and then press Menu/Set.

Press to select one of the standard or custom comments, and then press

Menu/Set.

Enter two digits to indicate the number of pages you are sending, and then press Menu/Set. (For example, press 0, 2 for 2.) (Enter 0 0 to leave the number of pages blank. If you make a mistake, press to back up and reenter the number of pages.)

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and then go

to Step 8.

Enter the fax number you’re calling.

Press Fax Start.

8.COVERPG SETUP

Always Send Cover Page

Make sure the Station ID is set up (see page 4-2). This feature does not work without the Station ID.

You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press Menu/Set, 2, 2, 8.

Press to select

COVERPAGE:ON?, and then press Menu/Set.

If you selected ON, press to select one of the standard or custom comments,

and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 to exit if you are finished choosing settings.

6 - 9

SETUP SEND

8.COVERPG SETUP

Page 69

Using a Printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

Press Menu/Set, 2, 2, 8.

Press to select PRINT SAMPLE?,

8.COVERPG SETUP

and then press Menu/Set.

Press Fax Start. Your MFC prints a copy of your cover page.

TO:

FROM:

FAX: TEL:

COMMENT:

- - -

COVER PAGE

- - -

PAGE[S] TO FOLLOW

- - -

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face up in the ADF, or face down on the scanner glass.

Press Menu/Set, 2, 2, 0.

Press to select ON (or OFF),

and then press Menu/Set.

Press 1 if you want to select additional settings. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings, and then go

to Step 5.

Enter the fax number you’re calling.

Press Fax Start.

0.OVERSEAS MODE

SETUP SEND

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Delayed Timer

You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can override it in (See

Delayed FAX

Press Menu/Set , 2 , 2 , 3 .

Enter the time that you want delayed faxes to be sent (in 24-hour format), and then press

Press Stop/Exit .

, below.)

Menu/Set .

Delayed Fax.

3.DELAYED TIMER

Delayed FAX

During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3, which shows the time you entered last. Press accept it, or enter another time for this fax.

Place the original face up in the ADF, or on the scanner glass.

Press Menu/Set , 2 , 2 , 4 .

Enter the time you want the fax to be sent (in 24-hour format), and then press

Menu/Set .

(For example, enter 19:45 for 7:45 P.M.)

Press 1 if you want to select additional settings. The LCD returns to the

SEND

menu— OR —Press 2 if you are

finished choosing settings.

Enter the fax number.

Press Fax Start . The MFC starts scanning the document into memory. It will wait until the time you have entered to send the fax.

SETUP

4.DELAYED FAX

Menu/Set to

The number of documents you can scan into memory varies with the data they contain.

6 - 11

SETUP SEND

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Delayed Batch Transmission

Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Press Menu/Set, 2, 2, 5.

Press to select ON (or OFF),

and then press Menu/Set.

Press Stop/Exit.

5.BATCH TX

Setting Up Polled Transmit

Polled Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it.

Place the original to be retrieved face up in the ADF, or face down on the scanner glass.

Press Menu/Set, 2, 2, 7.

Press

to choose

POLLED TX:ON?

7.POLLED TX

and press

If you want to select additional settings, press 1. The LCD returns to the SETUP

SEND menu—OR—Press 2 if you are finished choosing settings.

Press Fax Start and wait for the fax to be polled.

Menu/Set

SETUP SEND

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Page 72

Auto Dial Numbers

and Dialing Options

Storing Numbers for Easy Dialing

You can set up your MFC for easy dialing: Speed Dial and Groups for Broadcasting faxes.

If you loose electrical power, auto dial numbers in memory will not be lost.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so when you dial you have to press only five keys. (Search/Speed Dial, #, the two-digit location, and Fax Start). The MFC has 100 Speed Dial locations.

(For USA Only) Speed Dial #1 has been pre-programmed for the Brother fax-back system. Speed Dial #2 has been pre-programmed for the CallManage long distance plan. You can override them if you wish.

Press Menu/Set, 2, 3, 1.

Use the dial pad to enter a two-digit location (00-99), and then press Menu/Set.

Enter the number (up to 20 digits), and then press Menu/Set.

Use the dial pad to enter the name (up to 15 characters), and then press You can use the chart on page 4-2 to help you enter letters— number without a name.

Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.

—Press

Menu/Set

Menu/Set,

SPEED-DIAL? # ENTER & SET KEY

#05: ENTER & SET KEY

NAME:

ENTER & SET KEY

and then go to Step 6 to store the

Changing Speed Dial Numbers

If you try to store a Speed Dial number in a location where a number is already stored, the LCD shows the current name stored there, then prompts you to either:

Press 1 to change the stored number—OR— press 2 to exit without making a change.

Enter a new number, and then press Menu/Set.

• If you want to erase the whole number, press Stop/Exit when the cursor is to the left of the digits. The letters above and to the right of the cursor will be deleted.

7 - 1

AUTO DIAL NUMBERS AND DIALING OPTIONS

#05:XXXXXX

1.CHANGE 2.EXIT

Page 73

• If you want to change a digit, use or to position the cursor under the digit you want to change, and then type over it.

Follow the directions beginning at Step 4 in Storing Speed Dial Numbers.

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only five keys (Search/Speed Dial, #, the two-digit location, and

Fax Start). First, you’ll need to store each fax number as a Speed Dial number. Then, you can combine them into a Group. Each Group uses up a Speed Dial

number. You can have up to six Groups, or you can assign up to 99 numbers to one large Group. (See

Storing Speed Dial Numbers, page 7-1 and Broadcasting, page 7-5.)

Press Menu/Set, 2, 3, 2.

Press Search/Speed Dial, followed by the two-digit location where you wish to store the Group number, and then press Menu/Set.

(For example, press Search/Speed Dial, 07.)

Use the dial pad to enter the Group number, and then press Menu/Set. (For example, press 1 for Group 1.)

To include Speed Dial numbers in the Group, enter them as if you were dialing. For example, for Speed Dial location 05, 09, press the Search/Speed Dial, 0, 5 and Search/Speed Dial, 0, 9 on the dial pad. The LCD shows #05#09.

Press Menu/Set to accept the numbers for this Group.

2.SETUP GROUP

PRESS SPEED DIAL

SPEED-DIAL? # ENTER & SET KEY

G01:#05#O9 ENTER & SET KEY

NAME: ENTER & SET KEY

Use the dial pad and the chart on page 4-2 to enter a name for the Group and then press Menu/Set (For example, NEW CLIENTS).

Press Stop/Exit. You can print a list of all Speed Dial numbers. (See Chapter 10, Printing

Reports.)

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 2

Page 74

Dialing Options

You can use your MFC to make telephone calls by dialing manually or by using Search or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.

You can search for names you have stored in Speed Dial memory. (See Storing

Speed Dial Numbers

Place the original face down in the ADF, or face down on the scanner glass.

Press Search/Speed Dial.

To search for numbers alphabetically by name, enter the first letter of the name, and

, page 7-1.)

then press

—OR—

To search for numbers numerically by Speed-Dial number, press .

When the LCD shows the name you want to call, press Fax Start.

or .

Speed Dialing

Place the original face up in the ADF, or face down on the scanner glass.

Press Search/Speed Dial, press #, then press the two-digit Speed Dial location. (See

Press Fax Start.

Storing Speed Dial Numbers, page 7-1.)

7 - 3

AUTO DIAL NUMBERS AND DIALING OPTIONS

Page 75

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as Speed-Dial numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press Fax Start. (See

Speed Dial Numbers

You can store “555” on Speed Dial #03 and “7000” on Speed Dial #02. If you press Search/Speed Dial, #, 0, 3, Search/Speed Dial, #, 0, 2, and Fax Start, you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press Search/Speed Dial, #, 0, 2 and then press 7, 0, 0, 1 on the dialing pad.

If you must wait for another dial tone at any point in the dialing sequence, store

Note

a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3.5 second delay.

, page 7-1.)

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Storing

Fax Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the MFC will redial automatically up to three times at 5 minute intervals.

Tone/Pulse (For Canada only)

If you have Pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the directions below. If you have Touch Tone service, you will not need this feature to send tone signals.

Lift the handset of an external phone.

Press #. Any digits dialed after this send tone signals.

When you hang up, the MFC returns to pulse dialing service.

AUTO DIAL NUMBERS AND DIALING OPTIONS

7 - 4

Page 76

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include Groups locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can "broadcast" faxes automatically to up to 150 different locations from the MFC. However, available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

The easiest way to broadcast is to press Group keys. You can include Speed Dial and manually dialed numbers in the same broadcast. (See

Broadcasting

You must press Broadcast between each of these locations. Use the Search/Speed Dial to help you choose the numbers easily.

After the broadcast is finished, a Broadcast Report will be printed automatically to let you know the results.

■ To stop the broadcasting in progress, press Stop/Exit. The LCD asks if you

want to cancel all locations or only the location that is being sent.

■ Enter the long dialing sequence numbers as you normally would. Keep in mind

that each key counts as one location, so the number of locations you can call becomes limited.

■ If the line is busy or for other reasons a connection could not be made while

broadcasting, the MFC will redial the number automatically.

■ If the memory is full, press Stop/Exit to abort the job; if more than one page

has been scanned, press Fax Start to send the portion that is in the memory.

Place the original face up in the ADF, or face down on the scanner glass.

Enter a number using Speed Dial, Group number or Search or the dial pad. Example: Group number

Press Broadcast. You will be prompted to press the next number.

Enter the next number. Example: Speed Dial

Press Broadcast.

Enter the fax number. Example: Manual dialing using the dial pad.

Press Fax Start. Your MFC will read the original into memory and then start sending faxes to the numbers you entered.

, page 7-2.)

Setting Up Groups for

7 - 5

AUTO DIAL NUMBERS AND DIALING OPTIONS

Page 77

Telephone Services

Custom Features

Your MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies.

If you have Voice Mail, Call Waiting, RingMaster, an answering service, or an alarm system custom feature on your telephone line, it may create a problem in the operation of your MFC. (

If you have Voice Mail on you phone line, please read the following carefully.

Distinctive Ring

The term “Distinctive Ring” is used by Brother to identify a phone company service that is given many names, depending on the telephone company you are using. For example, this service may be called SmartRing, RingMaster, TeenRing, Indent-a-Call or Indent-a-Ring.

What Does Your Telephone Company’s “Distinctive Ring” Do?

Your telephone company’s Distinctive Ring service allows more than one number on the same phone line. If you need more than one phone number, it is an inexpensive alternative to paying for an additional line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your MFC.

Please consult your telephone company for availability and rates.

Note

See I have difficulty with custom features on a single line., page 20-

What Does Brother’s “Distinctive Ring” Do?

The Brother machine has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes.

You must purchase your telephone company’s Distinctive Ring service before

Note

you program the MFC to work with it.

TELEPHONE SERVICES

8 - 1

Page 78

Do You Have Voice Mail?

If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict

with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the MFC can coexist peacefully. If each one has a separate phone

number, neither will interfere with the other’s work. If you decide to get the Distinctive Ring Service from the telephone company,

you will need to follow the directions below to “register” the new Distinctive Ring pattern they provided, so your fax machine can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can

Note

switch it off temporarily and later turn it back on. When you get a new fax number, make sure you reset this feature.

Before You Choose the Ring Pattern to Register

You can register only one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below.

Ring

Pattern

Rings

If the ring pattern the phone company provided cannot be registered by the fax,

Note

long - long

short - long - short

short - short - long

very long (normal pattern)

please check for other available ring pattern choices from the phone company.

■ The MFC will answer only calls to its registered number.

■ The first two rings are silent on the fax machine. This is because the fax must

«listen» to the ring pattern (compare it to the pattern that was “registered”).

■ If you program the MFC correctly, it will recognize the registered ring pattern

of the “fax number” within 2 ring patterns and then automatically answer with a fax tone. When the “voice number” is called, the fax machine will not interrupt the call.

8 - 2

TELEPHONE SERVICES

Page 79

VERY IMPORTANT

If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: MANUAL mode will never pick up a call by itself, since it is «Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring Feature can be activated. The distinctive ring feature is actually an answering mode. So, do not activate FAX ONLY mode or EXT. TEL/TAD mode while using distinctive ring; otherwise, the fax machine will answer calls for all the numbers.

Registering the Distinctive Ring Pattern

Set the MFC to MANUAL mode.

Press Menu/Set, 2, 0, 1.

Press to select

DISTINCTIVE:SET?, and then press Menu/Set.

Press to select the prestored ring pattern you want to assign, and then press

Menu/Set. (You will hear each pattern as you scoll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Press Stop/Exit.

1.DISTINCTIVE

Caller ID

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service provides you, by means of the LCD, the name or telephone number of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.

■ You will see the first 16 characters of the number (or name).

■ OUT-OF-AREA display means call originates outside your Caller ID service

area.

■ PRIVATE CALL display means the caller has intentionally blocked

transmission of information.

■ CALL PICKUP display remains on the LCD when no Caller ID information

was transmitted. If both the name and number are received, the LCD shows only the name. You

can print a list of Caller ID information received by your MFC. (See

Caller ID List

, page 8-4.)

TELEPHONE SERVICES

Printing

8 - 3

Page 80

Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your MFC.

Press Menu/Set, 2, 0, 2.

Press to select DISPLAY #?, and

then press Menu/Set. If the name was not received, it will not be displayed.

Press to scroll through the Caller ID memory to select the Caller ID you

want to view, and then press Menu/Set. The LCD shows the caller’s name and number and the date and time of the call.

Press to return to the Caller ID listing—OR—Press Stop/Exit.

Printing Caller ID List

Press Menu/Set, 2, 0, 2.

2.CALLER ID

Press to select PRINT REPORT ?,

and then press Menu/Set.

Press Fax Start.

8 - 4

TELEPHONE SERVICES

Page 81

Remote Fax Options

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed and forwards the fax message.

Press Menu/Set, 2, 5, 1.

Press until the LCD shows

FAX FORWARD?, and then press

Menu/Set.

The LCD prompts you to enter the number of the fax machine where faxes will be forwarded. Enter the forwarding number (up to 20 digits), and then press Menu/Set.

Press Stop/Exit.

1.FAX FWD/PAGING

FWD#: ENTER & SET KEY

Programming Paging Number

When Paging is selected, your MFC dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN); this activates your pager so you know you have a fax message in the memory.

Press Menu/Set, 2, 5, 1.

Press until the LCD shows

PAGING?, and then press Menu/Set.

Enter your pager phone number (up to 20 digits) followed by # #, and then press Menu/Set. Do not include the area code if it is the same as that of your MFC. For example, 1 8 0 0 5 5 5 1 2 3 4 # #.

REMOTE FAX OPTIONS

1.FAX FWD/PAGING

PAG#: ENTER & SET KEY

9 - 1

Page 82

If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your MFC telephone number followed by # #, and then press Menu/Set. For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

—OR—

If you do not need a PIN, press Redial/Pause, enter the fax number of your MFC followed by # #, and then press Menu/Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #

Press Stop/Exit. You cannot change a Paging number or PIN remotely.

Press Redial/Pause for each 3.5 second delay, as needed.

Note

Setting Fax Storage

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging, or Remote Retrieval functions. The LCD will indicate when you have a fax stored in memory.

Press Menu/Set, 2, 5, 2. The LCD prompts you to choose a fax setting.

Press to select ON (or OFF), and

then press Menu/Set.

Press Stop/Exit. If there are faxes in memory when you

turn the Fax Storage OFF, the LCD prompts you to erase any faxes in memory. If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased, and Fax Storage remains on. (See

Printing a Fax in Memory, page 5-5.)

2.FAX STORAGE

ERASE ALL FAX?

1.YES 2.NO

Backup Print

If you have set FAX STORAGE to ON, your MFC automatically prints a faxes as they are received into memory, This is a safety feature in ease the power goes out so you won’t lose your message.

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REMOTE FAX OPTIONS

Page 83

Changing Remote Retrieval Access Code

Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See

Press Menu/Set, 2, 5, 3.

Enter a three-digit number from 000 to 999, and then press Menu/Set. The “” cannot be changed. (Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.)

Press Stop/Exit.

Operation from Extension Telephone, page 5-4.)

3.REMOTE ACCESS

Remote Retrieval

You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep

it in your wallet as an aid.

Using Remote Retrieval Access Code

Dial your fax number from a fax machine using touch tone.

When your MFC answers, immediately enter your Remote Retrieval Access Code (1 5 9 ).

The MFC signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

The MFC then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, the MFC hangs up. If you enter an invalid command, the MFC beeps three times.

Press 9 0 to reset the MFC when you’re finished.

Hang up. If your MFC is set to MANUAL mode, you can access it by waiting about 2

Note

minutes, and then entering the Remote Retrieval Access Code within 30 seconds.

REMOTE FAX OPTIONS

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Page 84

Remote Commands

Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Changing Fax

Forwarding /Paging setting

1 OFF If you hear one long beep, the change is 2 Fax Forwarding 3 Paging 4 FAX FWD No.

6 Fax Storage ON You can turn FAX STORAGE to ON or OFF. 7 Fax Storage OFF

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to

3 Erase faxes from the memory

97 Check the Receiving

Status

1 FAX You can check whether your MFC has received

98 Change the Receive

Mode

1 EXT.TEL/TAD If you hear one long beep, you can change the 3 FAX ONLY

90 Exit After a long beep, you can exit Remote

accepted. If you hear three short beeps, you cannot change it because the conditions have not been met (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO. (see page 9-5). Once you have registered the number, the MFC will change automatically to FAXFWD:ON mode.

receive stored fax messages. (See page 9-5.) If you hear one long beep, you can erase fax

message(s) from the memory.

any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps.

Receive Mode. If you hear three short beeps, you cannot change it.

Retrieval.

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REMOTE FAX OPTIONS

Page 85

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number of the remote fax machine where you want your fax messages forwarded (up to 20 digits) followed by # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

After you hear your MFC beep, hang up and wait. Your MFC calls the remote fax machine. The remote fax machine prints your fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote telephone/fax machine using touch tone.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 ).

When you hear two short beeps, use the dial pad to press 9 5 4.

Enter the new number of the remote fax machine where you want your fax messages forwarded (up to 20 digits) followed by # #.

You cannot use and # as dial numbers. However, if you want to store a

Note

pause, press #.

After you hear your MFC beep, hang up.

REMOTE FAX OPTIONS

9 - 5

Page 86

Printing Reports

MFC Settings and Activity

Two reports require initial setup in the Menu table: Transmission Verification Report and Activity Report Interval. For initial setup:

Press Menu/Set, 2, 4, 1 .

—OR—

Press Menu/Set, 2, 4, 2.

Customizing the Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report lists the job number, time and date of transmission and whether the transmission was successful (OK). If you select ON or ON+IMAGE, the report will print for every fax you send.

When the feature is OFF, the report prints only if a transmission error

Note

prevented delivery (NG). If you typically send multiple faxes to the same destinations, you may need

more than the job numbers to know which faxes you must send again. Selecting

OFF+IMAGE will print a portion of the fax’s first page on the report to help

you remember.

Press Menu/Set, 2, 4, 1.

1.TRANSMISSION

2.ACT. INTERVAL

1.TRANSMISSION

Press to select OFF,

OFF+IMAGE, ON or ON+IMAGE,

and then press Menu/Set.

Press Stop/Exit.

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PRINTING REPORTS

Page 87

Setting the Fax Activity Report Interval

You can set the machine to print activity reports at specific intervals (6, 12, 24 hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by following the Steps in the next page.

Press Menu/Set, 2, 4, 2.

2.ACT. INTERVAL

Press to choose an interval,

and then press Menu/Set. (If you choose 7 days, the LCD prompts you to choose a day at which to begin

the 7-day countdown.)

Enter the time to begin printing, in 24-hour format, and then press Menu/Set. (For example: enter 19:45 for 7:45 PM.)

Press Stop/Exit.

INTERVAL OFF SELECT & SET

Using the Reports Key

Five reports are available:

1.HELP LIST

2.AUTO DIAL

3.FAX ACTIVITY

4.TRANSMISSION

5.USER SETTINGS

Prints the Menu Table so you can see at-a-glance how to quickly program every menu selection.

Lists names and numbers stored in Speed Dial memory, in numerical order.

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Prints a Transmission Verification Report for your last transmission.

Lists settings for GENERAL SETUP,

SETUP RECEIVE, SETUP SEND, PRINT REPORTS, and TEL SERVICE. The settings

for REMOTE FAX OPT are included.

PRINTING REPORTS

10 - 2

Page 88

To Print a Report

Press Reports.

Press to select the report you want, and then press Menu/Set.

—OR—

Enter the number of the report you want to print. For example, press 1 to print the Help List.

10 - 3

PRINTING REPORTS

Page 89

Making Copies

Using the MFC as a Copier

You can use the MFC as a copy machine, making up to 99 copies at a time.

The scannable area of your MFC begins at approximately onesixth inch (4mm) from the edge of the paper.

Copy Keys

1/6" (4mm)

Imcoming faxes cannot be received on paper or into memory while the MFC is copying.

Making a Single Copy (Using the ADF)

Place the original face up in the ADF.

Press Copy. Do NOT pull on the paper while copying is in progress.

To stop the copy process and release the original, press Stop/Exit.

Note

Making Multiple Copies (Using the ADF)

Place the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy.

To sort the copies, use Options key. (See Using the Options Key, page 11-5.)

Not Scannable area

MAKING COPIES

11 - 1

Page 90

Single or Multiple Copies (Using the Scanner Glass)

If you want to sort multiple copies, use the ADF.

Lift the Document Cover.

White Film

Document Cover

Scanner Glass

Using the document guide on the left, center the original face down on the scanner glass and close the Document cover.

Using the dial pad, enter the number of copies you want (up to 99).

Press Copy.

Out of Memory Message

If the memory becomes full while you are making copies, the LCD shows a message:

OUT OF MEMORY

If the OUT OF MEMORY message appears while you are scanning the first page of your original, press Stop/Exit to cancel. You will need to clear some faxes from memory before you can continue.

To gain extra memory, you can turn off Fax Storage (see page 9-2).

Note

—OR—Print fax messages in memory (see page 5-5).

11 - 2

MAKING COPIES

Page 91

Temporary Copy Settings

You can improve your copies by using the Copy keys: Enlarge/Reduce,

Contrast and Options. These settings are temporary, and the MFC returns to its default settings 45 seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or on the scanner glass before the 45 seconds expire.

Copying Using Multiple Settings

You can try different combinations of settings for the best results. After you finish your settings using the

Enlarge/Reduce, Contrast and Options keys, the LCD shows:

■ Press if you want to select

additional settings.

—OR—

Press Copy if you are finished choosing settings. To clear your settings and start over, press Clear Settings.

Note

PRESS COPY OR

FOR NEXT OPT.

Copy Keys

The LCD shows copy settings status. You can set multiple settings.

No of Copies

Stack or Sort

Copy Mode (Type of Original)

Copy Contrast

Copy Ratio or Special Copy Option

MAKING COPIES

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Page 92

Using Enlarge/Reduce Key

AUTO sets the MFC to calculate automatically the reduction ratio that fits the size of your paper. ZOOM allows you to enter a ratio from 25% to 400% in 1% increments.

ZOOM 400% 200%

Press

Enlarge/Reduce

and

Place the original face up in the ADF, or on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Enlarge/Reduce (Enlargement or reduction ratios appear).

Press to select 25%, 50%, 78%, 94%, 100%, AUTO, 104%, 150%,

150% 104% EXE>LTR 100% AUTO 94% A4>LTR 78% LGL>LTR 50% 25%

200%, 400%, and then press Menu/Set.

—OR—

For more choices select ZOOM, and then press Menu/Set. Use the dial pad to enter any percentage between 25% and 400%, and then press Menu/Set.

Press Copy —OR— Press for additional settings.

Special Copy Options (2in1, 4in1 or Poster copy) are not available with

Note

Enlarge/Reduce. When selecting an enlargement or reduction ratio, you need to know the size of

the paper you registered in Menu 1-1.

Selecting a Fixed Ratio:

Original is the size of…

LEGAL LETTER 78% A4 LETTER 94% EXECUTIVE LETTER 104%

11 - 4

MAKING COPIES

Paper size is…

Recommended ratio is…

Page 93

Copy Contrast

You can adjust copy contrast to make copies darker or lighter.

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Contrast.

Press to make a copy lighter, or to make a copy darker, and then press Menu/Set.

Press Copy—OR—Press for additional settings.

SELECT & SET

Using the Options Key

Use the Options key to set the resolution (COPY MODE), SORT or special copy options. See the explanations below the table.

Press

Options

Menu Selections Options Factory Setting

OPT:# OF COPIES NO. OF COPIES:XX

OPT:COPY MODE

OPT:STACK/SORT

OPT:SPECIAL

OPT:PAPER TYPE

AUTO/TEXT/PHOTO

STACK/SORT STACK

2IN1/4IN1/POSTER/OFF

THIN/PLAIN/THICK/ THICKER/TRANSPARENCY

AUTO

OFF

PLAIN

Copy Mode (Type of Original)

You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs.

TEXT is used for originals containing only text. PHOTO is used for copying

photographs.

Place the original face up in the ADF, or face down on the scanner glass.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and to select

Press to choose the type of original (AUTO, TEXT or PHOTO), and then

press Menu/Set.

OPT:COPY MODE

and then press Menu/Set.

Press Copy—OR—Press for additional settings.

MAKING COPIES

11 - 5

Page 94

Sorting Multiple Copies (Using the ADF)

Place the original face up in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and to select OPT:STACK/SORT, and then press

Menu/Set.

Press to select SORT, and then press Menu/Set.

Press Copy—OR—Press for additional settings.

Special Copy Options (Using the ADF)

You can save paper by copying either two or four pages onto one page.

Place the originals face up in the ADF.

Use the dial pad to enter the number of copies you want.

Press Options and to select OPT:SPECIAL, and then press Menu/Set.

Press to select 2 IN 1, 4 IN 1 or OFF, and then press Menu/Set.

Press Copy—OR—Press for additional settings.

Special Copy Options (Using the Scanner Glass)

You can save paper by copying either two or four pages onto one page, or you can create poster size copy.

Place the original face down on the scanner glass.

Use the dial pad to enter the number of copies you want.

Press Options and to select OPT:SPECIAL, and then press Menu/Set.

Press to select 2 IN 1, 4 IN 1, POSTER or OFF, and then press

Menu/Set.

Press Copy. If you selected 2 IN 1 or 4 IN 1 in step 4,

place the next original on the scanner glass, and then press Menu/Set. After all originals have been scanned, press Copy.

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MAKING COPIES

NEXT:PRESS SET END:PRESS COPY

Page 95

2 in 1

4 in 1

Poster

You can create a poster size copy of a photograph.

Special Copy Options (2in1, 4in1 or Poster) are not available with Enlarge/Reduce.

Poster is not available for multiple copies and requires using the scanner glass.

Paper Type

You can use the following types of paper for copying. For the best print quality, select the type of media that you are using.

THIN (17lb - 18.4lb) - For thin paper or transparency PLAIN (18.7lb - 25.3lb) - For ordinary plain paper THICK (25.6lb - 32lb) - For heavy weight paper or rough paper THICKER (32.3lb - 42.1lb) - For heavier weight paper, rough paper or bond

paper.

TRANSPARENCY - For transparency (OHP)

MAKING COPIES

11 - 7

Page 96

Press Options and to select OPT:PAPER TYPE, and then press Menu/ Set.

Press to select your type of paper, and then press Menu/Set.

Press Copy—OR—Press for additional settings.

Changing Default Copy Settings

Press Menu/Set, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set. Adjust the Contrast and Quality settings.

By pressing a number, you can adjust copy settings as shown in the following

chart. Press

to save your selection. Press Stop/Exit—OR—Press setting you want to change.

Press Menu/Set, and 3.

to scroll through the options for each setting. Press Menu/Set

1.COPY MODE

2.CONTRAST

3.PAPER TYPE

AUTO TEXT

PHOTO

- +

THIN

PLAIN THICK THICKER

to select the next

is default

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MAKING COPIES

Page 97

Copy Mode (Type of Original)

You can select the Copy resolution for your type of original. The default setting is

AUTO

, which is used for originals that contain both text and photographs.

is used for originals containing only text.

Press Menu/Set, 3, 1.

Press to choose the type of original

(AUTO, TEXT or PHOTO), and then press Menu/Set.

Press Stop/Exit.

PHOTO

is used for copying photographs.

1.COPY MODE

TEXT

Copy Contrast

You can adjust copy contrast to make copies darker or lighter.

Press Menu/Set, 3, 2.

Press to make a copy lighter —OR—Press

darker, and then press Menu/Set.

Press Stop/Exit.

to make a copy

2.CONTRAST

Paper Type

You can use the following types of paper for copying. For the best print quality, select the type of media that you use most often.

THIN (17lb - 18.4lb) - For thin paper PLAIN (18.7lb - 25.3lb) - For ordinary plain paper THICK (25.6lb - 32lb) - For heavy weight paper or rough paper THICKER (32.3lb - 42.1lb) - For heavier weight paper, rough paper or bond

paper.

Press Menu/Set, 3, 3.

Press to select your type of paper, and then press Menu/Set.

Press Stop/Exit.

MAKING COPIES

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Page 98

Using Brother Machine as a

Printer

Special Printing Features

Windows® Printing

The dedicated printer driver and TrueType™ compatible fonts for Microsoft® Windows the CD-ROM supplied with your machine. You can install them easily into your Windows compression mode to enhance printing speed in Windows allows you to set various printer settings, including economy printing mode and custom paper size.

95/98 and Windows NT® Workstation Version 4.0 are available on

system using our installer program. The driver supports our unique

applications; it

Bi-directional Parallel Interface

The Brother machine’s parallel interface enables it to send memory and printer setup information to the computer.

Printing from Your PC

Multi-purpose Sheet Feeder

The MFC’s multi-purpose sheet feeder can feed plain paper, envelopes, and organizer paper. When the MFC receives data from your computer, it begins the print process by loading paper from the multi-purpose sheet feeder.

■ Select the print command from your PC.

Your PC sends a print command and data to the MFC. If there are more pages, the MFC begins to print the next page automatically.

You may select the paper source, paper size, and orientation in your application software.

If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the left and right margins in your application software. (See

12 - 1

USING BROTHER MACHINE AS A PRINTER

Acceptable Paper

, page 2-7.)

Page 99

Two-Sided Printing (Manual Duplex)

The supplied printer drivers for Windows® 95/98/98SE, Windows NT® Workstation Version 4.0 support manual duplex printing. (For more information, see the Help screen for the printer driver.)

Please select LPT1 port in the printer driver. The MFC prints all the even-numbered pages on one side of the paper first. Then, the Windows

driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well or you may get a paper jam. Very thin or very thick paper is not recommended. If the paper “double-feeds” (sends two sheets at once), hold the stack of paper except for the front sheet while the paper is feeding.

Multi-purpose Sheet Feeder

When you use manual duplexing, it is possible that a paper jam may occur or the printer quality might not be satisfactory.

Loading Envelopes in Multi-purpose Sheet Feeder

You can load up to 10 envelopes into the multi-purpose sheet feeder. Press down and hold the blue lever on the right as you load the envelops and slide the paper guides to fit. Make sure envelopes are inserted in the direction shown below.

Load the envelopes and adjust the guide with the lever down

USING BROTHER MACHINE AS A PRINTER

12 - 2

Page 100

Paper Tray

The MFC ejects paper with printed surfaces face down into the paper tray at the front of the machine. When you use transparencies, remove each sheet immediately after printing, to prevent a paper jam or curled sheets.

Simultaneous Printing/Faxing

Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the MFC is copying or receiving a fax on paper, it pauses the PC printing operation and then resumes when copying or fax receiving is complete. Fax sending continues during PC printing.

12 - 3

USING BROTHER MACHINE AS A PRINTER

Brother MFC-6800 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual