Brother MFC-665CW User Manual

MFC-665CW

Before you can use the machine, you must set up the hardware and install the software. Please read this Quick Setup Guide for the correct setup procedure and installation instructions.

STEP 1

Setting Up the Machine

STEP 2

Installing the Driver & Software

Quick Setup Guide

Setup is Complete!

Keep this Quick Setup Guide, the User’s Guide and the supplied CD-ROM in a convenient place for quick and easy reference at all times.

Symbols used in this guide

Warning

Warnings tell you what to do to prevent possible personal injury.

Note

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Caution

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.

User’s Guide, Software User’s Guide or

Network User’s Guide

Indicates reference to the User’s Guide, Software User’s Guide or Network User’s Guide we have supplied.

Improper Setup

Improper Setup icons alert you to devices and operations that are not compatible with the machine.

Getting Started

Carton components ...................................................................................................................................... 2

Control panel................................................................................................................................................ 3

Setting Up the Machine

Removing the protective parts ..................................................................................................................... 4

Connecting the handset .............................................................................................................................. 4

Loading paper .............................................................................................................................................. 4

Connecting the phone line .......................................................................................................................... 6

Connecting the power cord .......................................................................................................................... 6

Installing the ink cartridges........................................................................................................................... 7

Print quality check ........................................................................................................................................ 9

Setting the LCD contrast ............................................................................................................................ 10

Setting the date and time ........................................................................................................................... 10

Setting your station ID ................................................................................................................................ 11

Setting tone or pulse dialing mode............................................................................................................. 12

Choosing a Receive Mode ......................................................................................................................... 12

Installing the Driver & Software

Windows

For USB Interface Users (For Windows

For Wired Network Interface Users (For Windows

For Wireless Network Users (For Windows

Macintosh

For USB Interface Users (For Mac OS® X 10.2.4 or greater) ........................................................................ 32

For Wired Network Interface Users (For Mac OS For Wireless Network Users (For Mac OS

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ........................................ 16

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition) ........................................ 19

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition in infrastructure mode) .... 23

X 10.2.4 or greater) ........................................................ 34

X 10.2.4 or greater in infrastructure mode) ............................... 37

For Network Users

BRAdmin Professional configuration utility(For Windows® users) ............................................................. 45

Installing the BRAdmin Professional configuration utility ...................................................................... 45

Setting your IP address, Subnet Mask and Gateway using BRAdmin Professional ............................ 45

BRAdmin Light configuration utility (For Mac OS

Setting your IP address, Subnet Mask and Gateway using BRAdmin Light ........................................ 46

How to set the machine’s network settings to wireless LAN or wired LAN ................................................ 47

Restoring the network settings to factory default ....................................................................................... 47

Entering Text ............................................................................................................................................. 48

X users) ...................................................................... 46

Uninstalling the ‘MFL-Pro Suite’

For instructions on how to uninstall the MFL Pro Suite software ............................................................... 49

Uninstalling for Windows....................................................................................................................... 49

Uninstalling for Macintosh ..................................................................................................................... 49

Consumables

Replacement consumables ........................................................................................................................ 50

Ink cartridge .......................................................................................................................................... 50

Getting Started

Carton components

Carton components may vary from one country to another. Save all packing materials and the carton in case for any reason you must ship your machine.

Quick Setup Guide

Power Cord

Black (LC960BK)

Yellow (LC960Y)

CD-ROM

Telephone Handset

Cyan (LC960C)

User’s Guide

Telephone Line Cord

Side Cover

Magenta (LC960M)

Ink Cartridges

An interface cable is not a standard accessory. You need to purchase an appropriate USB 2.0 interface cable or network cable.

USB cable

 To ensure safe operation the supplied plug must be inserted only into a standard power outlet that is properly

grounded through the standard electrical wiring. None grounded equipment may cause an electrical shock hazard, and may cause excessive electrical noise radiation.

 Please make sure you use a USB 2.0 cable that is no longer than 6 feet (2 meters) long.  Your MFC has a USB interface that is compatible with the USB 2.0 specification. This interface is also

compatible with High-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The MFC can also be connected to a computer that has a USB 1.1 interface.

 DO NOT connect the interface cable at this time.

Connecting the interface cable is done during the software installation process.

Network cable

 Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet

Network.

Getting Started

Control panel

1 Microphone

2 Speaker Phone key

3 Dial Pad

4 Telephone keys

5 Mode keys

6 Menu keys

7Start keys

For the details of the control panel, see Control panel overview in Chapter 1 of the User’s Guide.

8 On/Off key

9 Stop/Exit key

10 LCD (Liquid Crystal Display)

11 Ink key

12 Fax Preview key

13 Message Center keys

STEP1

1 Removing the protective

Setting Up the Machine

parts

3 Loading paper

1 Remove the protective tape and film covering

the scanner glass.

2 Remove the foam bag containing the ink

cartridges from on top of the paper tray.

Improper Setup

DO NOT connect the interface cable. Connecting the interface cable is done during the software installation process.

2 Connecting the handset

You can load up to 100 sheets of 80 gsm (20 lb) paper. For details, see Acceptable paper and other media in Chapter 2 of the User’s Guide.

1 Pull the paper tray completely out of the

machine and lift the output paper tray cover (1).

1 Connect the curled handset cord to the

handset.

2 Press and slide the paper side guides (1) and

paper length guide (2) to fit the paper size.

Setting Up the Machine

3 Fan the stack of paper well to avoid paper jams

and misfeeds.

4 Gently put the paper into the paper tray print

side down and top edge first.

Check that the paper is flat in the tray.

6 Close the output paper tray cover (1).

7 Slowly push the paper tray completely into the

machine.

5 Gently adjust the paper side guides with both

hands to fit the paper.

Make sure that the paper side guides and

paper length guide touch the edges of the

paper.

Note

Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

8 While holding the paper tray in place, pull out

the paper support ( ) until it clicks, and then unfold the paper support flap ( ).

Note

Do not use the paper support flap for Legal size paper.

Note

• You can use the photo bypass tray which is located on the top of the paper tray to print on photo 4x6in. (10x15cm) and photo L size paper.

• For details, see Loading photo paper in Chapter 2 of the User’s Guide.

STEP1

Setting Up the Machine

4 Connecting the phone line

1 Connect the telephone line cord. Connect one

end of the telephone line cord to the jack on the machine marked LINE and the other end to a modular wall jack.

Improper Setup

DO NOT connect the interface cable. Connecting the interface cable is done during the software installation process.

Note

If you are sharing one phone line with an external telephone, connect it as shown below.

Note

If you are sharing one phone line with an external telephone answering machine, connect it as shown below.

Set the receive mode to ‘Manual’ if you have an external answering machine. For details, see Connecting an external TAD (telephone answering device) in Chapter 7 of the User’s Guide.

5 Connecting the power cord

1 Connect the power cord.

Warning

1 Extension telephone 2 External telephone

• The machine must be fitted with an earthed plug.

• Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Setting Up the Machine

6 Installing the ink cartridges

Warning

If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor.

1 Make sure that the power is turned on.

The LCD shows:

No Cartridge Black Yellow Cyan Magenta

2 Open the ink cartridge cover (1).

Note

Do not throw away the yellow protective part. You will need it if you transport the machine.

4 Take out the ink cartridge.

5 Carefully remove the protective yellow cap (1).

3 Pull all the lock release levers down and

remove the yellow protective part (1).

Improper Setup

DO NOT touch the area shown in the illustration below.

Note

If the protective yellow cap comes off when you open the bag, the cartridge will not be damaged.

STEP1

Setting Up the Machine

6 Install each ink cartridge in the direction of the

arrow on the label. Take care to match the color of the lock release lever (1) with the cartridge color (2), as shown in the diagram below.

brother

XXXX

7 Lift each lock release lever and gently push it

until it clicks, and then close the ink cartridge cover.

Note

If the LCD prompts you to re-insert the ink cartridge correctly, after you install the ink cartridges, check that the ink cartridges are installed properly.

The machine will clean the ink tube system for use for the first time. The cleaning process will last approximately four minutes. The LCD shows:

Cleaning

iiiii

Preparing System Approx 4 Minutes

Caution

• DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.

• DO NOT shake the ink cartridges. If ink stains your skin or clothing, wash with soap or detergent at once.

• DO NOT repeatedly insert and remove the cartridges. If you do so, ink may seep out of the cartridge.

• If you mix the colors by installing an ink cartridge in the wrong position, clean the print head several times after correcting the cartridge installation. (See Cleaning the print head in Appendix B of the User’s Guide.)

• Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.

• DO NOT dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.

• Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges. Using or attempting to use potentially incompatible inks and /or cartridges in your machine may cause damage to the machine itself and/or it may result in unsatisfactory print quality. Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party ink and/or cartridges. To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies.

7 Print quality check

1 After the cleaning cycle is finished, the LCD

shows:

Set Paper and Press

2 Make sure paper is loaded in the paper tray.

Press Color Start. The machine starts printing the Print Quality Check Sheet (only during initial ink cartridge installation).

3 Check the quality of the four color blocks on the

sheet. (black/ yellow/ cyan/ magenta)

Setting Up the Machine

5 Do one of the following:

 If all lines are clear and visible, press

1 (Yes) on the dial pad to finish the quality check.

 If you can see missing short lines, press

2 (No) on the dial pad and go to step 6.

OK Poor

6 The LCD asks you if the print quality is OK for

black and color. Press 1 (Yes) or 2 (No) on the dial pad.

Black OK?

Yes iPress 1 No iPress 2

Color OK?

Improper Setup

Avoid touching the printed surface of the paper immediately after printing, the surface may not be completely dry and may stain your fingers.

4 The LCD shows:

Is Quality OK?

Yes iPress 1 No iPress 2

After pressing 1 (Yes) or 2 (No) for both black and color, the LCD shows:

Start Cleaning?

Yes iPress 1 No iPress 2

7 Press 1 (Yes), the machine will then start

cleaning the colors.

8 After cleaning is finished, press Color Start.

The machine starts printing the Print Quality Check Sheet again and goes back to step 3.

STEP1

Setting Up the Machine

8 Setting the LCD contrast

You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.

1 Press Menu. 2 Press a or b to choose General Setup.

Press OK.

3 Press a or b to choose LCD Settings.

Press OK.

4 Press a or b to choose LCD Contrast.

Press OK.

5 Press a or b to choose Light, Med or Dark.

Press OK.

6 Press Stop/Exit.

Note

You can also adjust the angle of the LCD display by lifting it.

9 Setting the date and time

The machine displays the date and time, and if you set up the station ID, the date and time displayed on your machine will be printed on every fax you send.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Date/Time.

Press OK.

4 Enter the last two digits of the year on the dial

pad, and then press OK.

Date/Time Year:20 07

(e.g. Enter 0 7 for 2007.)

5 Enter the two digits for the month on the dial

pad, and then press OK.

Date/Time Month: 01

(e.g. Enter 0 1 for January.)

6 Enter the two digits for the day on the dial pad,

and then press OK.

Date/Time Day: 01

(e.g. Enter 0 1 for the first day of the month.)

7 Enter the time in 24-hour format on the dial

pad, and then press OK.

Date/Time Time: 15:25

Setting Up the Machine

10 Setting your station ID

You should store your name and fax number to be printed on all fax pages that you send.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

(e.g. Enter 1 5, 2 5 for 3:25 P.M.)

8 Press Stop/Exit.

To confirm the current date and time, print out the Users Settings Report. (See Printing Reports in Chapter 11 of the User’s Guide.)

3 Press a or b to choose Station ID.

Press OK.

4 Enter your fax number (up to 20 digits) on the

dial pad, and then press OK. To enter a “+” for international codes, press l. For example, to enter the Chinese dialling code “+86”, press l, 8, 6 and then the rest of your number.

Station ID Fax: +86XXXXXXXX

5 Enter your name (up to 20 characters) using

the dial pad, and then press OK.

Station ID Name: _

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the same key as the last character, press to move the cursor to the right.

• If you entered a letter incorrectly and want to change it, press or to move the cursor under the incorrect character, press Clear/Back.

STEP1

Setting Up the Machine

Press

key

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

One time Two

times

Three times

Four

times

6 Press Stop/Exit.

Note

If you make a mistake and want to start again, press Stop/Exit and go back to step 1 .

For details, see Entering Text in Appendix C of the User's Guide.

11 Setting tone or pulse dialing

Your machine comes set for Tone dialing service. If you have Pulse dialing service (rotary), you need to change the dialing mode.

mode

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Tone/Pulse.

Press OK.

4 Press a or b to choose Pulse (or Tone).

Press OK.

5 Press Stop/Exit.

12 Choosing a Receive Mode

There are three possible receive modes: Fax Only, Fax/Tel and Manual.

Are you using the built-in TAD?

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

Yes

See Digital TAD in Chapter 9 of the

Yes

User's Guide.

Fax Only

Your machine automatically answers every call as a fax.

Manual

You control the phone line and must answer every call yourself.

Fax/Tel

Your machine controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call.

Manual

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. If you set Fax Detect to On, the Fax messages are printed.

1 Press Menu. 2 Press a or b to choose Initial Setup.

Press OK.

3 Press a or b to choose Receive Mode.

Press OK.

4 Press a or b to choose the mode.

Press OK.

5 Press Stop/Exit.

For details, see Using receive modes in Chapter 6 of the User's Guide.

Now go to

Go to Supplied CD-ROM ‘MFL-Pro Suite’ on the next page to install the drivers.

Setting Up the Machine

Supplied CD-ROM ‘MFL-Pro Suite’

Windows

Install MFL-Pro Suite

You can install the MFL-Pro Suite software and multifunction drivers.

Install Other Drivers or Utilities

You can install additional MFL-Pro Suite software utilities or install the printer driver only.

User’s Guide

View the Software User’s Guide and Network User’s Guide in HTML format. The Software User’s Guide and Network User’s Guide include instructions for features available when connected to a computer. (eg. Printing, scanning and networking details)

Brother Solutions Center

You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User’s Guides, driver updates and tips for using your machine.

Repair MFL-Pro Suite (USB only)

If an error occurred during the installation of the MFLPro Suite, use this selection to automatically repair and re-install the MFL-Pro Suite.

Macintosh

Start Here OSX

You can install the MFL-Pro Suite that includes the printer driver, scanner driver and the Brother

ControlCenter2 for Mac OS

10.2.4 or greater.

Documentation

Brother Solutions Center

You can access the Brother Solutions Center which is a Web site offering information about your Brother product including FAQs, User’s Guides, driver updates and tips for using your machine.

Utilities

You can use the following additional Utilities in this folder.

 Wireless LAN Setup Wizard

 Presto!

PageManager® UnInstaller

 BRAdmin Light

Note

MFL-Pro Suite includes the Printer Driver, Scanner Driver, Brother ControlCenter3 and True

Type

fonts.

STEP2

Follow the instructions on this page for your operating system and interface. For the latest drivers and documentations and to find the best solution for your problem or question, access the Brother Solutions Center directly from the driver or visit http://solutions.brother.com.

Installing the Driver & Software

Windows

For USB Interface Users (For Windows

For Wired Network Interface Users (For Windows

For Wireless Network Users (For Windows

Professional x64 Edition in infrastructure mode)........................................................ 23

For other setup methods supported, see the Network User’s Guideon on the CD-ROM for installation details.

Macintosh

For USB Interface Users (For Mac OS

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition).... 16

98/98SE/Me/2000 Professional/XP/XP Professional x64 Edition).... 19

98/98SE/Me/2000 Professional/XP/XP

X 10.2.4 or greater) ................................................................................. 32

For Wired Network Interface Users (For Mac OS

For Wireless Network Users (For Mac OS

For other setup methods supported, see the Network User’s Guideon on the CD-ROM for installation details.

X 10.2.4 or greater) ................................................................................. 34

X 10.2.4 or greater in infrastructure mode).......................................... 37

The screens for Windows® in this Quick Setup Guide are based on Windows® XP. The screens for Mac OS

X in this Quick Setup Guide are based on Mac OS® X 10.3.

+ 37 hidden pages

Brother MFC-665CW User Manual

Symbols used in this guide

Table of Contents

Getting Started

Carton components

Control panel

3 Loading paper

2 Connecting the handset

4 Connecting the phone line

5 Connecting the power cord

6 Installing the ink cartridges

7 Print quality check

8 Setting the LCD contrast

9 Setting the date and time

10 Setting your station ID

12 Choosing a Receive Mode

Supplied CD-ROM ‘MFL-Pro Suite’

Supplied CD-ROM ‘MFL-Pro Suite’