Brother MFC-6490CW Quick Setup Guide

Quick Setup Guide

Start Here

Before you can use the machine, read this Quick Setup Guide for the correct setup and installation.

WARNING

Warnings tell you what to do to prevent possible personal injury.

MFC-6490CW

Important

DO NOT connect the USB cable yet (if you are using a USB cable).

Unpack the machine and check the components

Black (LC1100HY-BK) Yellow (LC1100HY-Y) Cyan (LC1100HY-C) Magenta (LC1100HY-M)

Ink Cartridges

[x4]

Quick Setup Guide

User’s Guide CD-ROM Power Cord Telephone Line Cord

WARNING

Plastic bags are used in the packaging of your machine. To avoid danger of suffocation, please keep these bags away from babies and children.

a Remove the protective tape and film covering the scanner glass. b Make sure you have all components.

Note

• The components included in the box may differ depending on your country.

• Save all packing materials and the box in case for any reason you must ship your machine.

• You need to purchase the correct interface cable for the interface you want to use (for USB or network connection).

USB cable

Please make sure you use a USB 2.0 cable (Type A/B) that is no more than 2 metres long.

Network cable

Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.

UK/IRE/GEN/SAF Version 0

Load plain A4 paper

d Fan the stack of paper well to avoid paper jams

and misfeeds.

a Pull paper tray#1 (the upper tray) a

completely out of the machine.

b Open the paper tray cover a.

e Gently put the paper into paper tray#1 print

side down and top edge first. Check that the paper is flat in the tray.

Important

Do not push the paper in too far.

f Gently adjust the paper side guides to the

paper with both hands. Make sure that the paper side guides touch the edges of the paper.

c With both hands, gently press and slide the

paper side guides a and then the paper length guide b to fit the paper size.

Make sure that the triangular marks c on the paper side guides a and paper length guide b line up with the mark for the paper size you are using.

g Close the paper tray cover a.

h Slowly push the paper tray completely into the

machine.

i While holding the paper tray in place, pull out

the paper support a until it clicks, and then unfold the paper support flap b.

Note

For information about tray#2, see Loading paper in paper tray #2 in Chapter 2 of the User’s Guide.

Connect the power cord

Important

DO NOT connect the USB cable yet (if you are using a USB cable).

and telephone line

a Connect the power cord.

WARNING

Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.

Important

The telephone line cord MUST be connected to the socket on the machine marked LINE.

Note

If you are sharing one telephone line with an external telephone, connect it as shown below.

WARNING

The machine must be fitted with an earthed plug.

b Connect the telephone line cord. Connect one

end of the telephone line cord to the socket on the machine marked LINE and the other end to a telephone wall socket.

1 Extension telephone 2 External telephone

Note

If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.

Set the receive mode to External TAD if you have an external answering machine. See Choose a Receive Mode on page 7. For additional details, see Connecting an external TAD (telephone answering device) in Chapter 7 of the User’s Guide.

Install the ink cartridges

WARNING

If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor.

a Make sure that the power is turned on.

The LCD shows:

No Cartridge

Install Ink

Black

b Open the ink cartridge cover a.

e Turn the green knob on the protective yellow

cap clockwise until it clicks to release the vacuum seal, then remove the cap a.

c Remove the light-green protective part a.

Note

Do not throw away the light-green protective part. You will need it if you transport the machine.

f Take care to match the colour of the lever a

with the cartridge colour b, as shown in the diagram below.

g Install each ink cartridge in the direction of the

arrow on the label.

d Unpack the ink cartridge.

Gently push the ink cartridge until it clicks. After all the ink cartridges are installed close the ink cartridge cover.

c If all lines are clear and visible, press 1 (Yes)

on the dial pad to finish the quality check.

OK OK

If you can see missing short lines, press 2 (No) on the dial pad and go to d.

Poor Poor

Note

The machine will prepare the ink tube system for printing. This process will take approximately four minutes. Do not turn off the machine.

Check the print quality

Important

Make sure you put paper in the upper tray for the initial setup.

a When the preparation process has finished, the

LCD shows this message

Set Paper and Press Start

d The LCD asks you if the print quality is OK for

black and colour. Press 1 (Yes) or 2 (No) on the dial pad.

Black OK?

Yes Press No

After pressing 1 (Yes) or 2 (No) for both black and colour, the LCD shows:

Start Cleaning?

Yes Press No

Press

e Press 1 (Yes), the machine will then start

cleaning the colours.

f After cleaning is finished, press Colour Start.

The machine starts printing the Print Quality Check Sheet again. Go back to b.

Press Colour Start.

b Check the quality of the four colour blocks a

on the sheet. (black/yellow/cyan/magenta)

Choose a Receive Mode

Set the LCD contrast (If needed)

There are four possible receive modes: Fax Only, Fax/Tel, Manual and External TAD.

Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?

Yes

Are you using the voice message function of an external telephone answering device?

Do you want the machine to answer fax and telephone calls automatically?

Fax Only

Your machine automatically answers

Yes

every call as a fax.

Fax/Tel

Your machine controls the line and automatically answers every call. If the call is not a fax, the telephone will ring for you to pick up the call.

Manual

You control the telephone line and must answer every call yourself.

External TAD

Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD. Fax messages are printed.

If you are having difficulty reading the LCD, try changing the contrast setting.

a Press Menu. b Press a or b to choose General Setup.

Press OK.

c Press a or b to choose LCD Settings.

Press OK.

d Press a or b to choose LCD Contrast. e Press d or c to choose Light, Med or Dark.

Press OK.

f Press Stop/Exit.

Note

You can also adjust the angle of the display by lifting it.

Set the date and time

The machine displays the date and time, and if you set up the station ID, it will add it to each fax you send.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Date&Time.

Press OK.

d Enter the last two digits of the year on the dial

pad, and then press OK.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Receive Mode. d Press d or c to choose the receive mode.

Press OK.

e Press Stop/Exit.

For details, see Using receive modes in Chapter 6 of the User's Guide.

Date&Time

Year:20

MENU Input & Press OK

(e.g. Enter 0 8 for 2008.)

e Repeat for Month and Day, and Hours and

Minutes in 24-hour format.

f Press Stop/Exit.

Enter personal information (station ID)

Set tone or pulse dialling mode

You should store your name and fax number to be printed on all fax pages that you send.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Station ID.

Press OK.

d Enter your fax number (up to 20 digits) on the

dial pad, and then press OK. To enter a “+” for international codes, press l. For example, to enter the UK dialling code “+44 and then the rest of your number.

”, press l, 4, 4

e Enter your name (up to 20 characters) using

the dial pad, and then press OK.

Note

• See the following chart for entering your name.

• If you need to enter a character that is on the

same key as the last character, press c to move the cursor to the right.

• If you entered a letter incorrectly and want to

change it, press d or c to move the cursor to the incorrect character, press Clear/Back.

Press

key

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO 6

7 PQRS

8 TUV8

9 WXY Z

One time

Two

times

Three

times

Four

times

f Press Stop/Exit.

Note

If you make a mistake and want to start again, press Stop/Exit and go back to a.

For details, see Entering Text in Appendix C of the User's Guide.

Your machine comes set for Tone dialling service. If you have Pulse dialling service (rotary), you need to change the dialling mode.

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Tone/Pulse. d Press d or c to choose Pulse (or Tone).

Press OK.

e Press Stop/Exit.

Set the telephone line

If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is necessary to change the telephone line type accordingly by completing the following steps.

type

a Press Menu. b Press a or b to choose Initial Setup.

Press OK.

c Press a or b to choose Phone Line Set. d Press d or c to choose Normal, PBX or ISDN.

Press OK.

e Press Stop/Exit.

PBX and TRANSFER

The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when the Tel/R key is pressed.

Choose your connection type

Windows

For USB interface cable

Windows®, go to page 10

Macintosh

, go to page 14

For Wired Network

Windows®, go to page 17

Macintosh

, go to page 22

USB Wired Network

Macintosh

Windows

Macintosh

For Wireless Network

Windows® and Macintosh®, go to page 26

Wireless Network

USB

For USB Interface Users (For Windows Windows Vista

2000 Professional/XP/XP Professional x64 Edition/

)

Windows

Before you install

a Make sure that your computer is ON and you

are logged on with Administrator rights.

Important

• DO NOT connect the USB cable yet.

• If there are any programs running, close them.

• Make sure there are no memory cards or a USB Flash memory drive inserted.

• The screens may differ depending on the operating system.

• The supplied CD-ROM includes ScanSoft™ PaperPort™ 11SE. This software supports

Windows greater), XP Professional x64 Edition and

Windows Vista

Windows MFL-Pro Suite.

2000 (SP4 or greater), XP (SP2 or

. Update to the latest

Service Pack before installing

Install MFL-Pro Suite

a Put the supplied CD-ROM into your CD-ROM

drive. If the model name screen appears, choose your machine. If the language screen appears, choose your language.

Note

If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the CD-ROM icon, and then double-click start.exe.

b Disconnect the machine from the power socket

and from your computer, if you already connected an interface cable.

b The CD-ROM main menu will appear. Click

Initial Installation.

c Click Install MFL-Pro Suite.

USB

Windows

Note

• If this screen appears, click OK and restart your computer.

• If the installation does not continue automatically, open the main menu again by ejecting and then reinserting the CD-ROM or double-click the start.exe program from the root folder, and continue from b to install MFLPro Suite.

• For Windows Vista Control screen appears, click Allow.

, when the User Account

g Choose Local Connection, and then click

Next. The installation continues.

h When this screen appears, go to the next step.

Windows

USB

Macintosh

d When the ScanSoft™ PaperPort™ 11SE

License Agreement window appears, click Yes if you agree to the Software License Agreement.

e The installation of ScanSoft™ PaperPort™

11SE will automatically start and is followed by the installation of MFL-Pro Suite.

f When the Brother MFL-Pro Suite Software

License Agreement window appears, click Yes if you agree to the Software License Agreement.

USB

Connect the USB cable

Important

• DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.

• Connect the machine directly to your computer.

a Lift the scanner cover into the open position.

Windows

c Carefully guide the USB cable through the

trench as shown below, following the trench around and toward the back of the machine. Then connect the cable to your computer.

Important

Make sure that the cable does not restrict the cover from closing, or an error may occur.

b Connect the USB cable to the USB socket

marked with a symbol. You will find the USB socket inside the machine on the right as shown below.

LAN USB

d Gently close the scanner cover using the finger

holds on both sides of it.

WARNING

Be careful not to trap your fingers under the scanner cover.

Always use the finger holds provided on both sides of the scanner cover when opening and closing it.

USB

Windows

Connect the power cord

a Connect the power cord.

The installation will continue automatically.

The installation screens appear one after another.

Important

DO NOT cancel any of the screens during the installation. It may take a few seconds for all screens to appear.

Finish and restart

a Click Finish to restart your computer.

After restarting the computer, you must be logged on with Administrator rights.

Note

If an error message appears during the software installation, run the Installation Diagnostics located in Start/All Programs/Brother /MFC-XXXX (where MFC-XXXX is your model name).

The installation is now

Finish

complete.

Windows

USB

Macintosh

Note

For Windows Vista®, when this screen appears, click the check box and click Install to complete the installation correctly.

b When the On-Line Registration screen is

displayed, make your selection and follow the on-screen instructions.

Now go to

Proceed to Install Optional Applications on page 39.

USB

Macintosh

For USB Interface Users (For Mac OS® X 10.2.4 or greater)

b Connect the USB cable to the USB socket

Before you install

marked with a symbol. You will find the USB socket inside the machine on the right as shown below.

a Make sure your machine is connected to the

power and your Macintosh be logged on with Administrator rights.

Important

• For Mac OS® X 10.2.0 to 10.2.3 users,

upgrade to Mac OS

the latest information for Mac OS http://solutions.brother.com/

• Make sure there are no memory cards or a USB Flash memory drive inserted.

X 10.2.4 or greater. (For

is ON. You must

X, visit

)

Connect the USB cable

Important

• DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub.

• Connect the machine directly to your

Macintosh

LAN USB

c Carefully guide the USB cable through the

trench as shown below, following the trench around and toward the back of the machine. Then connect the cable to your Macintosh

a Lift the scanner cover into the open position.

Important

Make sure that the cable does not restrict the cover from closing, or an error may occur.

+ 30 hidden pages