Brother LW6091001 User Manual

Page 1

USER’S GUIDE

Read this User’s Guide before you start using your P-touch. Keep this User’s Guide in a handy place for future reference.

INTRODUCTION

GETTING STARTED

EDITING A LABEL

LABEL PRINTING

USING THE FILE MEMORY

MAINTAINNING YOUR P-TOUCH

TROUBLESHOOTING

APPENDIX

INDEX

LW6091001

Page 2

INTRODUCTION

Thank you for purchasing the P-touch 2730. Your new P-touch is an easy to operate, feature packed labelling system that makes creating professional, high quality labels a breeze. In addition to easy label creation via pre-formatted label layouts, the P-touch editing software features advanced label formatting, block formats, bar codes and auto-numbering functions. This manual contains various precautions and basic procedures for using this. Read this manual carefully before using and keep in a handy place for future reference.

Declaration of Conformity (Europe Only)

We, BROTHER INDUSTRIES, LTD 15-1, Naeshiro-cho, Mizuho-ku, Nagoya, 467-8561, Japan declare that this product is in compliance with the essential requirements and other relevant provisions of Directives 2004/108/EC and 2005/32/EC. The Adapter AD-24ES is in compliance with the essential requirements and other relevant provisions of Directive 2006/95/EC.

The Declaration of Conformity (DoC) is on our Web site. Please go to http://solutions.brother.com

• choose region (eg. Europe)

• choose country

• choose your model

• choose “Manuals”

• choose Declaration of Conformity (* Select Language when required.)

Page 3

Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)

Responsible Party : Brother International Corporation

declares that the products Product Name : Brother P-touch Model Number : PT-2730

comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Important

• The enclosed interface cable should be used in order to ensure compliance with the limits for a Class B digital device.

• Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment.

100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL : (908) 704-1700

Electronic

Labeling

System

Page 4

International ENERGY STAR® Compliance Statement

The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment.As an ENERGY STAR Brother Industries, Ltd. has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product’s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. If new versions of the PT-2730 software become available, this manual may not reflect the updated features. Therefore, you may find that the software and the contents in this manual are different.

Trademarks and Copyrights

The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © 2010 Brother Industries, Ltd. All rights reserved. Microsoft, Windows Vista, and Windows are registered trademarks of Microsoft Corporation in the United States and other countries. Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States and other countries. The names of other software or products used in this document are trademarks or registered trademarks of the respective companies that developed them. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those

Partner,

respective companies.

Page 5

How to use the P-touch ................................................................................................. 4

Safety Precautions ........................................................................................................ 6

General Precautions...................................................................................................... 9

Symbols Used in this Guide ........................................................................................ 10

GETTING STARTED ............................................................................. 11

Unpacking Your P-touch ............................................................................................. 11

General Description..................................................................................................... 12

LCD Display & Keyboard............................................................................................. 13

LCD Display .......................................................................................................... 13

Key Names and Functions.................................................................................... 14

Power Supply .............................................................................................................. 16

Battery................................................................................................................... 16

AC Adapter ........................................................................................................... 17

Inserting a Tape Cassette ........................................................................................... 18

Turning Power On/Off ................................................................................................. 19

Feeding Tape .............................................................................................................. 20

Feed & Cut............................................................................................................ 20

Feed Only ............................................................................................................. 20

LCD Display ................................................................................................................ 21

LCD Contrast ........................................................................................................ 21

Display Mode ........................................................................................................ 21

Back Light ............................................................................................................. 22

Setting Language and Unit.......................................................................................... 22

Language .............................................................................................................. 22

Unit........................................................................................................................ 22

EDITING A LABEL................................................................................. 23

Entering and Editing Text............................................................................................ 23

Entering Text from the Keyboard .......................................................................... 23

Using Text Reminder ............................................................................................ 23

Adding a New Line................................................................................................ 24

Adding a New Block.............................................................................................. 24

Moving the Cursor................................................................................................. 24

Inserting Text ........................................................................................................ 24

Inserting a Tab ...................................................................................................... 24

Deleting Text......................................................................................................... 25

Entering Symbols ........................................................................................................ 26

Entering Symbols Using the Symbol Function...................................................... 26

Using Symbol Update Function ............................................................................ 27

z INTRODUCTION

Page 6

INTRODUCTION

Entering Accented Characters .....................................................................................29

Setting Character Attributes .........................................................................................30

Setting Character Attributes by Label ....................................................................30

Setting Character Attributes by Each Line.............................................................30

Setting Auto Fit Style .............................................................................................34

Setting Label Attributes ................................................................................................35

Using Auto-Format Layouts .........................................................................................38

Using Templates - Example creating an Asset Tag...............................................38

Using Block Layouts ..............................................................................................42

Using Time & Date Function ........................................................................................45

Clock Setting..........................................................................................................45

Time & Date Format Setting ..................................................................................46

Time Stamp Setting ...............................................................................................47

[Timing]............................................................................................................47

[Time Stamp Format].......................................................................................48

[Forward] .........................................................................................................48

Creating a Bar Code Label...........................................................................................49

Setting Bar Code Parameters................................................................................50

Entering Bar Code Data.........................................................................................51

Editing and Deleting a Bar Code ...........................................................................52

LABEL PRINTING ................................................................................. 53

Label Preview...............................................................................................................53

Printing a Label ............................................................................................................53

Printing a Single Copy ...........................................................................................54

Printing Multiple Copies .........................................................................................54

Auto-numbering Labels..........................................................................................55

Mirror Printing ........................................................................................................56

Tape Cutting Options ...................................................................................................57

Adjusting the Label Length...........................................................................................59

Attaching Labels...........................................................................................................59

Printing from the Label Collection ................................................................................60

Printing a label from the Label Collection Stored in the Machine ..........................60

Downloading a new Label Collection Category (Windows

Downloading a Label Collection Category to your P-touch ...................................64

Downloading a New Label Collection Category to P-touch Editor /

Updating P-touch Editor Software .........................................................................67

only ) ..............................64

USING THE FILE MEMORY ................................................................. 69

Storing a Label into Memory ........................................................................................69

Opening a Stored Label File ........................................................................................69

Printing a Stored Label File..........................................................................................70

Deleting a Stored Label File.........................................................................................70

Page 7

MAINTAINING YOUR P-TOUCH........................................................... 71

Resetting the P-touch.................................................................................................. 71

Resetting data to factory settings (Downloaded data is not reset.)....................... 71

Resetting data to factory settings (Downloaded data is reset.)............................. 71

Maintenance................................................................................................................ 71

Cleaning the Unit .................................................................................................. 71

Cleaning the Print Head........................................................................................ 72

Cleaning the Tape Cutter...................................................................................... 72

TROUBLESHOOTING........................................................................... 73

What to do when... ...................................................................................................... 73

Error Messages........................................................................................................... 75

APPENDIX............................................................................................. 78

Specifications .............................................................................................................. 78

INDEX.................................................................................................... 79

z INTRODUCTION

Page 8

INTRODUCTION



Create a label with the P-touch

GETTING STARTED

Prepare the P-touch.

CREATING A LABEL

• Entering and Editing text.

P. 23

• Entering Symbols.

• Entering Accented Characters.

P. 29

• Using Auto-Format Layouts.

P. 38

LABEL PRINTING

• Printing a label.

• Tape Cutting Options.

• Printing from the Label collection.

P. 60

How to use the P-touch

P. 11

P. 26

P. 53

P. 57

In addition to entering text, the P-touch has a large range of formatting options.

Create labels like these:

Before printing, you can check the layout of your label using the preview function.

Create labels like these:

How to use the P-touch

Page 9



Create a label by connecting your P-touch to a PC

GETTING STARTED

This P-touch can be used as a stand alone desktop P-touch or it can be connected to a PC/Mac and used with the included P-touch Editor software to create more elaborate labels. To use your P-touch connected to a computer, attach your P-touch to a computer via the included USB cable and install the P-touch Editor software and drivers.

• Prepare the P-touch.

• Prepare the PC.

Software Installation Guide

CREATING A LABEL

• Launch the P-touch Editor Software.

• Enter the label text using P-touch Editor.

Software Help

Software Installation Guide

LABEL PRINTING

Print the label

Software Help

Software Installation Guide

z INTRODUCTION

Create labels like these:



Printing from the Label Collection

Using the Label Collection function, labels can be created easily by selecting and then printing designs already built into the machine.

How to use the P-touch

Page 10

INTRODUCTION

Safety Precautions

To prevent injury and damage, important notes are explained using various symbols. The symbols and their meanings are as follows:

WARNING

CAUTION

The symbols used in this manual are as follows:

Action NOT allowed. DO NOT disassemble the product.

DO NOT splash the product with or immerse the product in water.

Mandatory action. Unplugging.

Safety alert.

P-touch

Follow these guidelines to avoid fire, electric shock, the risk of injury and/or damage.

DO NOT allow the P-touch to get wet in any way. DO NOT print head. The print head becomes very hot during use and remains very hot immediately after use. Do not touch it directly with your hands.

DO NOT use the P-touch with a foreign object in it. If water, metallic substance or any foreign object enters the P-touch , disconnect the AC adapter and remove batteries, and contact the retail outlet where the P-touch was purchased or your local authorized service centre.

Indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

DO NOT touch a given portion of the product.

Alerts to the possibility of electrical shock.

WARNING

DO NOT disassemble the P-touch.

touch any metal parts near the

For inspection, adjustment, and repair of the printer, contact the retail outlet where the P-touch was purchased or your local authorized service centre. Plastic bags are used in the packaging of your printer. To avoid danger of suffocation, keep these bags away from babies and children. Disconnect the AC adapter and remove batteries immediately and stop using when you notice abnormal odour, heat, discolouration, deformation or anything unusual while using or storing it. To prevent damage, do not drop or hit the P-touch.

Safety Precautions

Page 11

WARNING

Battery

Follow these guidelines to avoid liquid leakage, heat, battery rupture or personal injury.

DO NOT batteries.

AC adapter

Follow these guidelines to avoid fire, damage, electric shock, failure or the risk of injury.

Always use the specified voltage (220240V) and the suggested AC adapter. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using the specified AC adapter,adapter cord and USB cable. Don't connect the enclosed AC adapter, adapter cord, power plug and USB cable to other products. Unplug the AC adapter cord immediately and stop using the P-touch during an electrical storm. There may be a remote risk of electric shock from lightning.

Tape Cutter

DO NOT unit.

throw into fire, heat up, short-circuit, recharge, or disassemble the

DO NOT power plug with wet hands. DO NOT of high humidity such as bathrooms. DO NOT or power plug. DO NOT damage or modify the adapter cord or plug. Do not forcibly bend or pull the adapter cord. DO NOT damage the AC adapter. Make sure that the plug is fully inserted in the power outlet. Do not use an outlet that is loose.

touch the blade of the cutter

touch the AC adapter or

use the AC adapter in places

use a damaged adapter cord

place heavy objects on,

drop, hit or otherwise

z INTRODUCTION

Safety Precautions

Page 12

INTRODUCTION

CAUTION

Battery

Follow these guidelines to avoid liquid leakage, heat or battery rupture.

DO NOT together. DO NOT other type batteries.

AC adapter

If you do not intend using the P-touch for an extended period of time, please disconnect the AC adapter from the power outlet.

Tape Cutter

Follow these guidelines to avoid minor personal injury and damage to the printer.

DO NOT cover when operating the cutter unit.

P-touch

Follow these guidelines to avoid minor personal injury and damage to the P-touch.

Place the P-touch on a flat, stable surface such as a desk. DO NOT reach of children with the tape compartment cover open.

use old and new batteries

mix alkaline batteries with

open the tape compartment

leave the P-touch within

DO NOT end in the wrong position. Remove the batteries if you do not intend to use the P-touch for an extended period of time.

Always hold the AC adapter when disconnecting from the power outlet.

DO NOT the cutter unit.

DO NOT top of the P-touch. To prevent injuries, be careful not to put your fingers in the areas shown in the illustrations.

set the positive and negative

apply excessive pressure to

place any heavy objects on

Safety Precautions

Page 13

General Precautions

• DO NOT install this machine near any device that will cause electromagnetic interference.This machine may malfunction if left near a television, radio, etc.

• DO NOT use the P-touch in any way or for any purpose not described in this guide. Doing so may result in accidents or damage the machine.

• DO NOT put any foreign objects into the tape exit slot, AC adapter connector or USB port, etc.

• DO NOT touch the print head with your fingers.Use the optional print head cleaning cassette (TZ-CL4), the self-cleaning function of the printer or a soft wipe (e.g. a cotton swab) when cleaning the print head (

• DO NOT clean the machine with alcohol or other organic solvents. Only use a soft, dry cloth.

• DO NOT place the P-touch in direct sunlight, near heaters or other hot appliances, in any location exposed to extremely high or low temperatures, high humidity, or dusty locations. Standard operating temperature range: 50°F to 95°F.

• DO NOT leave any rubber or vinyl on the printer for an extended period of time, otherwise the printer may be stained.

• Depending on the environmental conditions and the applied settings, some characters or symbols may be difficult to read.

• Use only Brother TZ tapes with this machine. Do not use tapes that do not have the mark.

• DO NOT pull or apply pressure to the tape in the cassette. Otherwise the tape cassette or printer may be damaged.

• DO NOT try to print labels using an empty tape cassette or without a tape cassette set in the P-touch. Doing so will damage the print head.

• DO NOT attempt to cut the tape while printing or feeding since this will damage the tape.

• It is recommended that you use the USB cable supplied with the P-touch. Should another USB cable need to be used, ensure it is of high quality construction.

• Be careful not to scratch the CD-ROM. Do not place the CD-ROM in any location exposed to high or low temperatures. Do not place heavy objects on the CD-ROM or bend it.

• The software on the CD-ROM is intended for use with the P-touch and may be installed on more than one PC.

• We strongly recommend that you read this User’s Guide carefully before using your P-touch, and then keep it nearby for future reference.

• Depending on the location, material, and environmental conditions, the label may unpeel or become irremovable, the colour of the label may change or be transferred to other objects. Before applying the label, check the environmental condition and the material.

• DO NOT expose the tape cassettes to direct sunlight, high temperatures, high humidity, or dust. Store tape cassettes in a cool, dark place. Use the tape cassettes soon after opening the tape cassette package.

• Markings made with oil-based or water-based ink may be visible through a label affixed over them. To hide the markings, use two labels layered on top of each other or use a darkcoloured label.

• Any data stored in memory will be lost due to failure or repair of the P-touch, or if the batteries expire.

• When power is disconnected for more than two minutes, all text and format settings will be cleared. Any text files stored in the memory and clock settings will also be cleared.

• Note that Brother Industries, Ltd does not assume responsibility for any damage, etc. arising from failure to follow the precautions listed.

refer to “Cleaning the Unit” on page 71).

z INTRODUCTION

General Precautions

Page 14

INTRODUCTION

Symbols Used in this Guide

The following symbols are used throughout this guide to indicate additional information.

This symbol indicates information or directions that may result in damage or

injury if ignored, or operations that will result in errors.

This symbol indicates information or directions that may help you understand

and use the P-touch more efficiently.

Symbols Used in this Guide

Page 15

GETTING STARTED

Unpacking Your P-touch

Check that the package contains the following before using your P-touch.

P-touch PT-2730 Starter Tape Cassette

CD-ROM USB cable

z GETTING STARTED

AC adapter

The adapter plug may differ by country.

Software Installation Guide

The Software Installation Guide may be provided on CD, not printed. You can download the PDF version of the Software Installation Guide, please go to http://solutions.brother.com

User’s Guide

The User's Guide may be provided on CD, not printed. You can download the PDF version of the User's guide, please go to http://solutions.brother.com

Unpacking Your P-touch

Page 16

GETTING STARTED

General Description

Tape compartment cover

Tape viewer

Tape exit slot

Keyboard

LCD display

Tape cassette compartment

Tape cutter

Print head

Release lever

When shipped from the factory, the LCD display is covered with a protective sheet to prevent damage. Remove this sheet before using the P-touch.

AC adaptor connector

USB port

Battery compartment cover

Battery case

General Description

Page 17

LCD Display & Keyboard

LCD Display

456789 10

1. Line number

Indicates line number within the label layout.

2. Cursor

Characters are entered to the left of the cursor. Indicates the current data input position.

3. Return mark

Indicates the end of a line of text.

4. Caps mode

Indicates that the Caps mode is on.

z GETTING STARTED

5.~8. Style guidance

Indicates the current font (5), character size (6), character style (7) and frame (8) settings.

9. Tape length

Indicates the tape length for the text entered.

10. Cursor selection

Use the and keys to select menu items and the and keys to change the settings.

Refer to “LCD Display” on page 21 for changing the contrast and display mode, and for turning the back light on / off.

LCD Display & Keyboard

Page 18

GETTING STARTED

Key Names and Functions

The default language is "English".

1. Power

Turns the P-touch on and off.

2. Cursor ( )

• Moves the cursor in the direction of the arrow.

•Use the and keys to change clock settings.

3. OK

Selects the displayed option.

4. Escape

Cancels the current command and returns the display to the data entry screen or the previous step.

5. Label Collection

Enables label collections to be selected and printed.

6. Print

• Prints the current label design onto the tape.

• Opens the Print Options menu when used in combination with the key.

7. Preview

• Displays a preview of the label.

• Feeds 23 mm of blank tape and then automatically cuts the tape when used in combination with the key.

8. Display

Use this to change the display patterns of text entry screen and clock display.

9. File

Enables frequently used labels in the file memory to be printed, opened, saved, or deleted.

Shift

LCD Display & Keyboard

Page 19

z GETTING STARTED

10. Text

• Enables character attributes for the label to be set.

• Character attributes can be set for each line of the label when the Text menu is opened in combination with

Shift

the

11. Label

Enables label attributes for the label to be set.

12. Setup

Enables operating preferences (Bar Code, Time & Date,LCD Contrast, etc.) for the P-touch to be set.

13. Clear

Clears all text entered, or all text and current label settings.

14. Character

• Use these keys to type letters or numbers.

• Uppercase letters and symbols can be entered using these keys in combination with the key.

15. Caps

Turns Caps mode on and off.

key.

Caps

Shift

16. Shift

Use this key in combination with the letter and number keys to type uppercase letters or the symbols indicated on the number keys.

17. Symbol

Use this to select and enter a symbol from a list of available symbols.

18. Backspace

Deletes the character to the left of the cursor.

19. Enter

• Enters a new line when entering text.

• Enters a new block when used in combination with the

20. Time

• Enters the selected date / time to the position of the cursor in the text entry screen.

• Clock display appears when used in combination with the

21. Auto-Format

Enables labels to be created using pre-defined templates or block formats.

22. Space

• Enters a blank space.

• Returns a setting to the default value.

23. Accent

Use this to select and enter an accented character.

Shift

key.

LCD Display & Keyboard

Page 20

GETTING STARTED

Power Supply

Battery

After making sure that the power is off, remove the

battery compartment cover on the back of the machine. If the batteries are already in the machine, remove them.

Make sure that the power is turned off when replacing batteries.

Insert eight new AA-size alkaline batteries (LR6),

making sure that the positive (+) and negative (-) ends of the batteries match the positive (+) and negative (-) marks inside the battery compartment.

Always replace all eight batteries at the same time using brand new ones.

Attach the battery compartment cover by inserting

the three hooks at the bottom into the slots on the machine, then pushing down firmly until it snaps into place.

• Remove the batteries if you do not intend to use the P-touch for an extended period of time.

• When power is disconnected for more than two minutes, all text and format settings will be cleared. Any text files stored in the memory and clock settings will also be cleared.

Power Supply

Page 21

AC Adapter

Connect the AC adapter directly to the P-touch.

Insert the plug on the AC adapter cord into the connector marked DC IN 9-9.5V

on the P-touch.

Insert the AC adapter plug into a standard electrical outlet.

• Turn the P-touch off before disconnecting the AC adapter.

• Do not pull or bend the AC adapter cord.

To safeguard and backup the P-touch's memory and clock setting, when the AC adapter is unplugged it is recommended to have AA-size alkaline batteries (LR6) installed into the machine.

z GETTING STARTED

WARNING

• Use only the adapter, which is designed exclusively for your P-touch. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using the specified AC adapter.

• Do not connect the AC adapter to a non-standard electrical outlet. Failure to observe this may result in an accident or damage. Brother shall not assume any responsibility for any accident or damage resulting from not using a standard electrical outlet.

CAUTION

• Disconnect the AC adapter from the P-touch and electrical outlet when you do not intend to use the P-touch for an extended period.

• When power is disconnected for more than two minutes, all text and format settings will be cleared. Any text files stored in the memory will also be cleared.

Power Supply

Page 22

GETTING STARTED

Inserting a Tape Cassette

Tape cassettes of your P-touch. Use only Brother tape cassettes with the

• If the new tape cassette has a cardboard stopper, be sure to remove the stopper before inserting the cassette.

• If the ink ribbon is loose, use your finger to wind the toothed wheel in the direction of the arrow as shown on the tape cassette.

Check that the end of the tape is not bent and

that it passes through the tape guide. If the tape is not passed through, pass it through the tape guide referring to the illustration.

After making sure that the power is off, lift open the

tape compartment cover. If there is already a tape cassette in the machine, remove it by pulling it straight up.

3.5mm, 6mm, 9mm, 12mm, 18mm, or 24mm

width can be used in

mark.

End of tape

Tape guide

Inserting a Tape Cassette

Page 23

Insert the tape cassette into the tape

compartment, with the end of the tape facing the machine's tape exit slot, and press firmly until you hear a click.

When inserting the tape cassette, make sure that the tape and ink ribbon do not catch on the print head.

Tape exit slot

Close the tape compartment cover.

Make sure that the release lever is up when closing the tape compartment cover. The tape compartment cover cannot be closed if the release lever is pressed down.

• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape cassette, by holding down the

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape.

• Store tape cassettes in a cool dark location, away from direct sunlight and high temperature, high humidity, or dusty locations. Use the tape cassette as quickly as possible after opening the sealed package.

Shift

key and pressing the

Preview

key.

Turning Power On/Off

Press the Press the

Power

key to turn the P-touch on.

Power

key again to turn the P-touch off.

• Your P-touch has a power saving function that automatically turns itself off if no key is pressed within a certain time under certain operating conditions. Refer to the Auto Power-Off Time table below for details.

• If the batteries are installed or the P-touch is connected to an electrical outlet by the AC adapter, the previous session’s information is displayed when the power is turned on.

zAuto Power-Off Timez

P-touch only Connected to PC

With AC adapter

With battery

8 hours 8 hours

5 minutes

No operation for 1 hour after

connection to USB.

z GETTING STARTED

Turning Power On/Off

Page 24

GETTING STARTED

Feeding Tape

Feed & Cut

The Feed & Cut function feeds 23mm of blank tape then cuts the tape.

• Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the tape cassette.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape.

• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the tape to jam.

Hold down the

"Feed & Cut?" will appear on the LCD display.

Using the or key to select the "Feed & Cut" option and then press either OK or

Enter

The message "Feeding Tape... Please Wait" appears while the tape is fed, and then the tape is cut.

To exit or cancel this function press

Shift

key and press the

Preview

Escape

key.

Feed Only

This function will advance the tape approximately 23 mm resulting in a blank label sticking out of the tape cassette. This action is recommended when using Fabric and Extra Strength Adhesive tapes, which should be cut using scissors.

Hold down the

"Feed & Cut?" will appear on the LCD display.

Using the or key to select the "Feed Only" option and then press either OK or

Enter

key.

The message "Feeding Tape... Please Wait" appears while the tape is fed.

To exit or cancel this function press

Shift

key and press the

Preview

Escape

key.

Feeding Tape

Page 25

LCD Display

LCD Contrast

You can change the contrast setting of the LCD display to one of five levels (+2, +1, 0,

-1, -2) to make the screen easier to read. The default setting is “0”.

Press the

Select a contrast level using the or key.

The screen contrast changes each time you press the or key, allowing you to set the most suitable contrast.

Press the OK or

Setup

key to display the Setup menu, select “LCD Contrast” using the

or key, and then press the

Enter

key.

Enter

key.

z GETTING STARTED

•Press the

• Pressing the

Escape

key to return to the previous step.

Space

key on the contrast setting screen sets the contrast to the default value “0”.

Display Mode

You can change the display mode to your preferable style by pressing the repeatedly. You can select from three text entry screens (guidance + 2 text lines, 3 text lines, guidance + 1 line) and clock display.

Text entry screen Clock display

uidance + 2 lines

• You can also change the clock display to the text entry screen (guidance + 2 text lines) by pressing any other key on the keyboard besides the

• For adjusting the clock to current date and time, refer to “Clock Setting” on page 45.

• For selecting a desired format for displaying the date and time, refer to “Time & Date Format Setting” on page 46.

3 lines

uidance + 1 line

Power

key.

Display

LCD Display

key

Page 26

GETTING STARTED

Back Light

You can change the back light setting either to ON or OFF. The display is easier to see with the back light ON. The default setting is "ON".

Press the

or key, and then press the

Select "ON" or "OFF" using the or key.

Setup

key to display the Setup menu, select "Backlight" using the

Enter

key.

Press the OK or

Power can be saved when the back light is turned off.

Enter

key.

Setting Language and Unit

Language

Press the

key, and then press the

using the or key. The language can be selected from "Český", "Dansk", "Deutsch", "English", "Español", "Français", "Hrvatski", "Italiano", "Magyar", "Nederlands", "Norsk", "Polski", "Português", "Română", "Slovenski", "Slovenský", "Suomi", "Svenska" or "Türkçe".

Press the OK or

Press the

Unit

Press the

key, and then press the

Select a unit for dimensions shown on the LCD display by using the or key.

Either "mm" or "inch" can be selected.

Press the OK or

Setup

key to display the Setup menu, select "Language" using the or

Enter

key.

elect a language for menu commands and messages shown on the LCD display by

Enter

key.

Escape

key to return to the previous step.

Setup

key to display the Setup menu, select "Unit" using the or

Enter

key.

Enter

key.

The default setting is "mm". Press the

Setting Language and Unit

Escape

key to return to the previous step.

Page 27

EDITING A LABEL

Entering and Editing Text

Entering Text from the Keyboard

The keyboard of your P-touch can be used in the same way as a standard computer keyboard.

Using Text Reminder

When a character is entered, the machine remembers character sequences beginning with the character entered from a history of all printed character sequences to date, and displays a list of options from which to select.

Enter "c".

The machine displays the last word printed begining

with the letter “c” such as “computer".

Press the OK key to display other word options that match the entered character.

Press the or key to select the desired word.

Press the OK or

The selected character word will then appear on the text line.

Enter

key.

z EDITING A LABEL

Text Reminder settings can be changed by pressing the

Setup

key.

Deleting Text Reminder Memory

Press the

Press the or key to select "Text Reminder", and then press the OK or

key.

Press the or key to select "Clear Memory", and then press the OK or

key.

"Clear All Text Reminder Memory ?" is then displayed.

Press the OK or

All text options in memory will be deleted.

Setup

key.

Enter

key.

Enter

Entering and Editing Text

Page 28

EDITING A LABEL

Adding a New Line

To end the current line of text and start a new line, press the appears at the end of the line and the cursor moves to the start of the new line.

• There is a maximum number of lines of text that can be entered for each tape width. A maximum of 7 lines can be entered for 24mm tape,5 lines for 18mm tape, 3 lines for 12mm tape, 2 lines for 9mm and 6 mm tape, and 1 line for 3.5mm tape.

• If you press the

• To change the character attribute of each line, refer to “Setting Character Attributes by Each Line” on page 30.

Enter

key when seven lines already exist, an error message is displayed.

Enter

key. A return mark

Adding a New Block

To create a new block of text/lines to the right of your current text, press the while holding down the cursor moves to the start of the new block.

A maximum of 5 blocks can be entered in one label.

Shift

key. A mark will appear at the end of the block and the

Enter

key

Moving the Cursor

• Press the , , or key to move the cursor one space or line.

• To move the cursor to the beginning or end of the current line, hold down the key and then press the

• To move the cursor to the very beginning or end of the text, hold down the and then press the

or key.

Shift

key

Inserting Text

To insert additional text into an existing line of text, move the cursor to the character to the right of the position where you want to start inserting text and then enter the additional text. The new text is inserted to the left of the cursor.

Inserting a Tab

To insert a tab space between the existing line of text, move the cursor where you wish to add a tab and press the

or keys, and then press the OK or

position which the tab space will be entered.

• To change the length setting of the tab, refer to “Setting Label Attributes” on page 35.

• The tab space can also be entered by pressing the

Entering and Editing Text

Setup

key to open the Setup menu, select "Tab" by using

Enter

key. A mark appears to indicate the

Space

key while holding down the

Shift

key.

Page 29

Deleting Text



Deleting one character at a time

To delete a character from an existing line of text, move the cursor to the character to the right of the position you want to start deleting text and then press the key. The character to the left of the cursor is deleted each time the pressed.

Backspace

key is

z EDITING A LABEL

If you hold down the



Deleting all text at once

Use the

Clear

Press the The Clear options are displayed.

Using the or key, select “Text Only” to delete all text while retaining the current format settings, or select “Text & Format” to delete all text and format settings.

Press the without erasing (or clearing) text or format.

Press the OK or All text is deleted. All format settings are also deleted if Text & Format was selected.

Backspace

key to delete all text at once.

Clear

key.

Escape

Enter

key, the characters left of the cursor are deleted continuously.

key to return to the text entry screen,

key.

Entering and Editing Text

Page 30

EDITING A LABEL

Entering Symbols

In addition to the symbols available on the keyboard, there are various symbols (including international and extended ASCII characters) available with the symbol function. To enter a symbol, use the Symbol function (see below). Alternatively, hold down the the symbol printed on the selected key's upper-right corner.

Entering Symbols Using the Symbol Function

Shift

key and then press a key on the keyboard to enter

Press the

A list of symbol categories and symbols in that category is displayed.

Select a symbol category (Punctuation, Business, Mathematics, etc.) using the

or key or by pressing the using the or key.

Press the OK or

The selected symbol is inserted into the line of text.

Press the

Symbol

key.

The last symbol entered is selected in the displayed list.

Symbol

key repeatedly, and then select a symbol

Enter

key.

Escape

key to return to the previous step.

Entering Symbols

Page 31

Using Symbol Update Function

You can create your personal category of symbols by using the Symbol Update Function. The "Personal category" will appear first when selecting the symbols to help you locate the desired symbols quickly.

Press the

then select "Symbol Update" using the or key.

Setup

key to display the Setup menu, and

z EDITING A LABEL

Press the OK or

Update screen, and then select "On" to create your personal category by using the or key.

Press the OK or

The screen returns to the text entry screen.

Enter the symbol you wish to add to your personal

Category.

Refer to “Entering Symbols Using the Symbol Function” on page 26 for detail.

Press the

The "Personal category" appears, including the symbol entered in step 4.

• Up to 20 symbols can be added to the "Personal category". The oldest symbol will be deleted from the category when the symbols added to the "Personal category" exceed 20 symbols.

• To stop using the Symbol Update Function, select "Off" in the Symbol Update screen.

Symbol

Enter

key to display the Symbol

Enter

key to apply the setting.

key.

Entering Symbols

Page 32

EDITING A LABEL

zSymbol Listz

Category Symbols

Personal Category

Punctuation

Business

Mathematics

Brackets

Arrows

Unit

International

Number

Pictograph

Electrical

Audio_Visual

Signs

Communication

Vehicle

Sports

Nature

Refer to “Using Symbol Update Function” on page 27 for details.

Others

The use of the CE mark is strictly governed by one or more European Council directives. Ensure that any labels you produce which use this mark conform with the relevant directives.

Entering Symbols

Page 33

Entering Accented Characters

The P-touch can display and print a set of accented characters such as other language specific characters.

Enter the character you wish to change to an accented character.

Caps mode can be used with the Accent function.

z EDITING A LABEL

Press the

The character you entered will change to an accented character.

Press the

or select it by using the or key.

Press the OK or

The selected accented character is inserted into the line of text.

•Press the

• Refer to the Accented Character List table for a complete list of all accented characters available.

Accent

key.

Accent

key repeatedly until the desired accented character is selected,

The order of accented characters displayed will differ depending on the selected LCD language.

Enter

key.

Escape

key to return to the previous step.

zAccented Character Listz

Character Accented Characters Character Accented Characters

a n A N

c o C O d r D R e s E S g t G T

i u I U

k y K Y

l z

L Z

Entering Accented Charact ers

Page 34

EDITING A LABEL

Setting Character Attributes

Setting Character Attributes by Label

Using the alignment attributes.

Text

key, you can select a font and apply size, width, style, line, and

Press the The current settings are displayed.

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or

Text

key.

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK

•Press the

• Refer to the Setting Options table for a list of all available settings.

• Small characters may be difficult to read when certain styles are applied (e.g. Shadow + Italic).

Escape

key to return to the previous step.

Space

key to set the selected attribute to the default value.

Enter

key.

Setting Character Attributes by Each Line

When a label consists two or more lines of text, you can set different value of character attributes (font, size, width, style, line and alignment) for each line.

Move the cursor to the line you wish to change the character attribute by using the the

Text

key while holding down attributes. ( applying the attribute for that specific line only.)

When different value of attribute is set for each line, the value will be displayed as **** when you press the you change the setting on this screen by using the or key, the same change will be applied to all lines of the label.

on the screen indicates that you are now

or key. Next, press

Shift

key to display the

Text

key. When

Setting Character Attribut es

Page 35

zSetting Optionsz

Attribute Value Result

HEL

(Helsinki)

BRU

(Brussels)

(USA)

FLO

(Florida)

Font

BEL

(Belgium)

SGO

(San Diego)

(Los Angeles)

CAL

(Calgary)

z EDITING A LABEL

Setting Character Attributes

Page 36

EDITING A LABEL

Attribute Value Result

When Auto is selected, the text is

Auto

automatically adjusted to print in the largest size available for each tape width.

48pt

42pt

36pt

Size

Width

24pt

18pt

12pt

9pt

6pt

x3/2

x2/3

x1/2

Setting Character Attribut es

Page 37

Attribute Value Result

Normal

BLD

(Bold)

OUT

(Outline)

SHD

(Shadow)

SLD

(Solid)

z EDITING A LABEL

Style

Line

ITL

(Italic)

I+BLD

(Italic Bold)

I+OUT

(Italic Outline)

I+SHD

(Italic Shadow)

I+SLD

(Italic Solid)

VRT

(Vertical)

Off

UND

(Underline)

STR

(Strikeout)

Setting Character Attributes

Page 38

EDITING A LABEL

Attribute Value Result

Left

Align

(Alignment)

Center

Right

Just

(Justify)

Setting Auto Fit Style

When "Size" is set to "Auto" and "Length" is set to a specific length, you can select the way of reducing the text size to fit within the label length. When "Text Size" is selected, the total text size is modified to fit within the label. When "Text Width" is selected, the text width will be reduced to the size of x1/2 setting. (If further size reduction is required to fit the text into the selected label length, the total text size will be modified after reducing the text width to x1/2 setting.)

Press the

The Auto Fit Style screen is displayed.

Select the style using the or key.

Press the OK or

•Press the

Setup

or key, and then press the

key to display the Setup menu, Select "Auto Fit Style" using the

Enter

key to apply the setting.

Escape

key to return to the previous step.

Space

key to set the style to the default setting ("Text Size").

Enter

key.

Setting Character Attribut es

Page 39

Setting Label Attributes

z EDITING A LABEL

Using the the label length and tab length. (Cut Options which may be needed when printing a label can also be set by using the page 57.)

Label

key, you can create a label with a frame around the text and specify

Label

key. Refer to “Tape Cutting Options” on

Press the The current settings are displayed.

Select an attribute using the or key, and then set a value for that attribute using the or key.

Press the OK or

•Press the

• Refer to the Setting Options table for a list of all available settings.

Label

key.

• When setting the tab length, hold down the or key to change the value faster.

• When setting the label length, refer to “Adjusting the Label Length” on page 59

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK

Enter

key.

Escape

key to return to the previous step.

Space

key to set the selected attribute to the default value.

Setting Label Attributes

Page 40

EDITING A LABEL

zFramesz

Attribute Value Result

Off

Setting Label Attributes

Frame

Page 41

Attribute Value Result

Frame

z EDITING A LABEL

Length

Tab Length

The length of the label can be set within the range 30mm 300mm. When automatically adjusted based on the amount of text entered.

The length of the tab can be set within the range 0mm -100mm. The default setting is

Auto

is selected, the length of the label is

50mm

Setting Label Attributes

Page 42

EDITING A LABEL

Using Auto-Format Layouts

Using the Auto-Format function you can quickly and easily create labels for a variety of purposes, such as file tabs, equipment labels, name badges, etc. Simply select a layout from the templates or block layouts, enter the text and apply formatting as desired.

Symbols and accented characters can also be used in auto-format layouts.

Using Templates - Example creating an Asset Tag

Press the

"Templates" using the or key.

Press the OK or

The last template used is displayed.

Select a template using the or key.

Press the OK or

The Style screen is displayed.

Select an attribute using the or key, and then set

a value for that attribute using the or key.

Press the OK or

The Bar Code Setup screen is displayed.

Select an attribute using the or key, and then set

a value for that attribute using the or key.

Auto-Format

The Bar Code Setup screen is displayed only when a layout containing a bar code is selected.

The "C-Digit" (Check Digit) attribute is only available for the CODE39, I-2/5 and CODABAR protocols.

key to display the Auto-Format screen, and then select

Enter

key

Enter

key

Enter

key

Using Auto-Format Layouts

Page 43

z EDITING A LABEL

Press the OK or

The template text entry screen is displayed.

• Caps mode can be used when entering text.

• The “Text Reminder” function (predictive text) is also enabled when entering text with the Auto-Format function. Refer to “Entering and Editing Text” page 23 details on predictive text.

Enter the text and then press the OK or

Repeat this for each text field. After all text fields are entered, the print menu is displayed when the

Select "Print" using

the label.

• Select "Edit" to change the text data or style settings.

• Select "Save" to store the label in a file memory.

• Select "Cancel" to exit the Auto-Format function.

• Select “Print Options” to set the print settings.

•Press the

• On the Style and Bar Code Setup screens, press the to the default value.

• Refer to the Templates table for a list of available templates.

• To print multiple copies, sequentially numbered copies, or a mirror image of the label, with the print menu displayed hold down the Options menu.

• If the width of the current tape cassette does not match the set width for the selected layout, an error message is displayed when you try to print the label. Press the key to clear the error message, and insert a tape cassette of the correct width.

• If the number of characters entered exceeds the limit, “Text Too Long!” is displayed when the

OK or

Enter

and edit the text using fewer characters.

• When using the Auto-Format function the label is cut with a margin on the left and right ends regardless of the current Tape Cutting Option setting (refer to page 57).

• Cutting is disabled when “Cut Option” is set to Special Tape.

Enter

key

Enter

the or

Escape

key to return to the previous step.

key is pressed. Press the

Enter

key

is pressed.

key and then press

Space

Shift

key and press the

Escape

key or any other key to clear the error message,

the OK or

key to change the selected attribute

Enter

key

key to display the Print

Escape

key or any other

to print

Using Auto-Format Layouts

Page 44

EDITING A LABEL

zTemplatesz

Attribute Value Details

Template Name

Binder Spine 1

Binder Spine 2

File Folder Tab

Divider Tab

(Hanging Folder)

Asset Tag

Bin Box

Equipment Label

Faceplate (VRT)

(24 mm x 219 mm)

(18 mm x 219 mm)

(12 mm x 82 mm)

(12 mm x 42 mm)

(18 mm x 70 mm)

(18 mm x 76 mm)

(24 mm x 58 mm)

(12 mm x 70 mm)

Using Auto-Format Layouts

Cable Wrap 1

(24 mm x 39 mm)

Cable Wrap 2

(18 mm x 39 mm)

Page 45

Attribute Value Details

Address Label 1

(24 mm x 70 mm)

Address Label 2

(18 mm x 70 mm)

Name Badge 1

(24 mm x 72 mm)

Name Badge 2

z EDITING A LABEL

Template Name

Name Badge 3

CD Case Spine 1

CD Case Spine 2

VHS Spine

MiniDV Spine

(18 mm x 72 mm)

(12 mm x 72 mm)

(6 mm x 113 mm)

(3.5 mm x 113 mm)

(18 mm x 140 mm)

(9 mm x 42 mm)

Using Auto-Format Layouts

Page 46

EDITING A LABEL

Using Block Layouts

Press the

“Block Layouts” using the or key.

Press the OK or

tape width using the or key.

Press the OK or

When the tape width has not changed, the last block layout selected is displayed. When the tape width has changed, the default layout for the new tape width is displayed.

Select a block layout using the or key.

Press the OK or

The Style screen is displayed.

Select an attribute using the or key, and then set

a value for that attribute using the or key.

Press the OK or

The block layout text entry screen is displayed.

Auto-Format

Press the

Space

default value.

• Caps mode can be used when entering text.

• The “Text Reminder” function (predictive text) is also enabled when entering text with the Auto-Format function. Refer to “Entering and Editing Text” on page 23 for details on predictive text.

key to display the Auto-Format screen, and then select

Enter

key to display the Tape Width screen, and then select a

Enter

key.

Enter

key.

key to set the selected attribute to the

Enter

key.

Enter text and then press the OK or

Repeat for each text field. After all text fields are completed, press the

Enter

Select "Print" using the or key and then press the OK or

Using Auto-Format Layouts

Enter

key.

key to display the print menu.

• Select "Edit" to change the text data or style settings.

• Select "Save" to store the label in a file memory.

• Select "Cancel" to exit the Auto-Format function.

• Select "Change Layout" to use a different layout.

• Select “Print Options” to set the print settings.

Enter

to print the label.

Page 47

z EDITING A LABEL

•Press the

• Refer to the Block Layouts table for a list of available block layouts.

• To print multiple copies, sequentially numbered copies, or a mirror image of the label, with

• If the width of the current tape cassette does not match the set width for the selected layout,

• If the number of characters entered exceeds the limit, “Text Too Long!” is displayed when the

• When using the Auto-Format function the label is cut with a margin on the left and right ends

• Cutting is disabled when “Cut Option” is set to Special Tape.

Escape

key to return to the previous step.

Shift

the print menu displayed hold down the Options menu.

an error message is displayed when you try to print the label. Press the key to clear the error message, and insert a tape cassette of the correct width.

Enter

and edit the text using fewer characters.

regardless of the current Tape Cutting Option setting (refer to page 57).

key is pressed. Press the

key and press the

Escape

key or any other key to clear the error message,

key to display the Print

Escape

key or any other

zBlock Layoutsz

Attribute Value Details

2LineA

2LineB

3 Line

1+2Line A

Block layout

(24mm tape)

1+2Line B

1+3Line

1+4Line

1+5Line

Using Auto-Format Layouts

Page 48

EDITING A LABEL

Attribute Value Details

2LineA

2LineB

3Line

1+2LineA

Block layout

(18 mm tape)

1+2LineB

1+3Line

1+4Line

1+5Line

Block layout

(12 mm tape)

Using Auto-Format Layouts

2LineA

2LineB

3Line

1+2Line

Page 49

Attribute Value Details

2LineA

z EDITING A LABEL

Block layout (9 mm tape)

Block layout (6 mm tape)

2LineB

1+2Line

Using Time & Date Function

You can add time and date to your label by positioning the cursor on the text screen to the position you wish to add time/date and then pressing the

Clock Setting

The time and date set in the clock setting can be used for the display on the screen, and also for using the Time & Date function which you can add time/date to your label in desired format.

Press the

or keys, and then press the

The Set Clock screen is displayed.

Set the year, month, date, hour and minute to the current figure using the or key. To move to the next parameter, use the or key.

Press the OK or

•Press the

• The clock will activate from when the clock setting is applied.

• For the backup of clock setting, when the AC adapter is unplugged, please use AA-size alkaline batteries.

Setup

key to display the Setup menu, select "Set Clock" using the

You can also use the Num keys to type in the figure.

Enter

key to apply the settings.

Escape

key to return to the previous step.

Space

key to set the format to default setting.

Enter

key.

Time

key.

Using Time & Date Function

Page 50

EDITING A LABEL

Time & Date Format Setting

You can select from various formats of date and time to add to your label. Also, the indication of time can be selected between analog and digital style. The format applied in this setting will also be applied for the clock display which appears on the screen when you press the for detail.)

Press the

using the or key, and then press the

The Time & Date Format screen is displayed.

Select date or time using the or key, and then set the format using the or

Press the OK or

key.

Setup

key to display the Setup menu, select "Time & Date Format"

Enter

Display

key. (Refer to “Display Mode” on page 21

key to apply the settings.

Enter

key.

•Press the

• Refer to the Format Options for a list of all available formats.

Attribute Value

(Date)

Using Time & Date Function

New settings are not applied if you do not press the

Escape

key to return to the previous step.

Space

key to set the format to default setting.

zTime & Date Format Optionsz

31/12/2099

31.12.2099

31-12-2099

31.December 2099

31.Dec.2099

12/31/2099

12.31.2099

12-31-2099

December 31, 2099

Dec. 31, 2099

2099/12/31

2099-12-31

Enter

key.

Page 51

Attribute Value

(Time)

The date and time used for the value is a sample setting. When a format is selected, the date and time set in the clock setting will appear in the selected format style.

11:59 PM

23:59

Time Stamp Setting

[Timing]

You can select whether to print the date/time of when you press the date/time of when you press the

Press the

using the or key, and then press the

Select "Timing" using the or key, and then select the value for the setting

using the or key.

Press the OK or

Setup

key to display the Setup menu, select "Time Stamp Setting"

Enter

key to add to your label.

key to apply the settings.

Enter

key.

Time

key or the

z EDITING A LABEL

•Press the

• Refer to the Time Stamp: Timing Options for available settings.

Escape

key to return to the previous step.

Space

key to set the format to default setting.

zTime Stamp : Timing Optionsz

Attribute Value Description

Press the the cursor is positioned on the text input screen.

Auto

Timing

Fixed

When "Auto" is selected for the Timing setting and a clock icon is added to the text by pressing

Time

key, you can confirm what settings applied for the icon by positioning the cursor under

the the clock icon, and then pressing the

When you press the printed on the label where the clock icon is positioned on the label layout.

Press the where the cursor is positioned on the text input screen. When you press the printed as shown on the input screen.

Time

key; a clock icon will be inserted where

key, the latest date/time will be

Time

key; the current date/time will be inserted

key, the date/time will be

Time

key.

Using Time & Date Function

Page 52

EDITING A LABEL

[Time Stamp Format]

You can select which information to use when adding date and time to your label. Four options (Date, Time, Date and Time or Time and Date) are available.

Press the

using the or key, and then press the

Select "Format" using the or key, and then select the value for the setting

using the or key.

Press the OK or

Setup

key to display the Setup menu, select "Time Stamp Setting"

Enter

key to apply the settings.

Enter

key.

•Press the

• Refer to the Time Stamp: Format Options for available settings.

Escape

key to return to the previous step.

Space

key to set the value to default setting.

zTime Stamp : Format Optionsz

Attribute Value Description

Date

Format

Date & Time The date and time will be printed on the label.

Time Time only will be printed on the label.

Time & Date The time and date will be printed on the label.

[Forward]

You can select whether to use a forwarded (future) date and time or the current date and time when using the Time & Date Function.

Press the

using the or key, and then press the

Select "Forward" using the or key, and then to specify the amount of date

and time to increase, select "On" using the or key.

Setup

key to display the Setup menu, select "Time Stamp Setting"

Date only will be printed on the label.

Enter

key.

Using Time & Date Function

Page 53

z EDITING A LABEL

Press the OK or

displayed. Set the amount of year, month, week, day, hour, and minute to increase from the currently set clock when using the Time & Date function using the

or key. To move to the next parameter, use the

or key.

You can also use the Num keys to type in the figure.

Press the OK or

•Press the

• Refer to the Time Stamp: Forward Options for a list of all available formats.

Enter

key. The Forward screen is

Enter

key to apply the settings.

Escape

key to return to the previous step.

Space

key to set the format to default setting.

zTime Stamp : Forward Optionsz

Attribute Value Description

Forward

Off

The time/date will be increased according to the value selected in the Forward setting.

Current time/date will be printed.

Creating a Bar Code Label

Using the Bar Code function you can create labels with one dimensional bar codes for use with cash registers, stock control systems or other bar code reader systems, or even asset control tags used in an asset management system.

• The P-touch is not designed exclusively for creating bar code labels. Always check that bar code labels can be read by the bar code reader.

• For best results, print bar code labels in black ink on white tape. Some bar code readers may not be able to read bar code labels created using coloured tape or ink.

• Use the “Large” setting for “Width” whenever possible. Some bar code readers may not be able to read bar code labels created using the “Small” setting.

• Continuously printing a large number of labels with bar codes can overheat the print head, which may affect printing quality.

Creating a Bar Code Label

Page 54

EDITING A LABEL

Setting Bar Code Parameters

Press the

the or key, and then press the The Bar Code Setup screen is displayed.

Select an attribute using the or key, and then set a value for that attribute

using the or key.

Press the OK or

• The "C-Digit" (Check Digit) attribute is only available for the CODE39, I-2/5 and CODABAR protocols

•Press the

• Refer to the Bar Code Settings table for a list of all available settings.

Setup

key to display the Setup menu, select “Bar Code Setup” using

Characters may not appear below the bar code even when "On" is selected for "Under #", depending on the tape width being used, the number of lines entered, or the current character style settings.

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK or

Escape

key to return to the previous step.

Space

key to set the selected attribute to the default value.

Enter key

Enter

key.

zBar Code Settingsz

Attribute Value

CODE39

Protocol

Width

Under#

(characters printed

below bar code)

C.Digit

(check digit)

GS1-128 (UCC/EAN-128), UPC-A, UPC-E, I-2/5 (ITF),

(only available for the CODE39, I-2/5

, CODE128, EAN-8, EAN-13,

CODABAR

Small

Large

Off

and CODABAR protocols)

Creating a Bar Code Label

Page 55

Entering Bar Code Data

z EDITING A LABEL

Press the

is displayed.

Type in the bar code data. Special characters can be

entered in the bar code when using the CODE39, CODABAR, CODE128 or GS1-128 (UCC / EAN-128) protocols. When not using special characters, go to step 5.

Press the

displayed.

Select a character using

the OK or code data.

Press the OK or

label. The bar code is displayed on the text entry screen.

•Press the

• Refer to the Special Characters List table for a list of all available settings.

Setup

or keys, and then press the

• Up to five bar codes can be entered on a label.

• Pressing the will also allow you to go to "Bar Code Input".

key to display the Setup menu, select "Bar Code Input" using the

Symbol

key while holding down the

Symbol

key. A list of characters available for the current protocol is

Enter key to insert the character in the bar

Escape

key to return to the previous step.

the or

Enter key

key, then press

to insert the bar code in the

Enter

key. The Bar Code Input screen

Shift

key

zSpecial Character Listz

CODE39 CODABAR

Code Special Character Code Special Character

0 0 1 1 2 (SPACE) 2 3 3 4 4 5 5 6

Creating a Bar Code Label

Page 56

EDITING A LABEL

CODE128, GS1-128 (UCC / EAN-128)

Code Special Character Code Special Character Code Special Character

0 (SPACE) 24 48 DC3 1 25 49 DC4 2 26 50 NAK 3 27 51 SYN 4 28 NUL 52 ETB 5 29 53 CAN 6 30 SOH 54 EM 7 31 STX 55 SUB 8 32 ETX 56 ESC

9 33 EOT 57 10 34 ENQ 58 FS 11 35 ACK 59 12 36 BEL 60 GS 13 37 BS 61 14 38 HT 62 RS 15 39 LF 63 16 40 VT 64 US 17 41 FF 65 DEL 18 42 CR 66 FNC3 19 43 SO 67 FNC2 20 44 SI 68 FNC4 21 45 DLE 69 FNC1 22 46 DC1 23 47 DC2

Editing and Deleting a Bar Code

• To edit the bar code data position the cursor beneath the bar code mark on the data entry screen and then open the Bar Code Input screen. Refer to Data” on page 51.

• To edit the “Width” and “Under#” settings on a bar code already placed on the screen, position the cursor beneath the bar code mark on the data entry screen and then open the Bar Code Setup screen. Refer to

“Setting Bar Code Parameters” on page 50.

• To delete a bar code from a label, position the cursor to the right of the bar code mark on the data entry screen and press the

Creating a Bar Code Label

Backspace

key.

“Entering Bar Code

Page 57

LABEL PRINTING

Label Preview

Using the Preview function you can check the layout of the label before printing.

Press the An image of the label is displayed on the screen. The length of the label is shown in the lower-right corner of the screen. Press the or key to scroll the preview to the left or right. Press the or key to change the magnification of the preview.

Preview

key.

z LABEL PRINTING

•Press the

• To scroll the preview to the left or right end, hold down the

• To print the label directly from the preview screen, press the

• The print preview is a generated image of the label, and may differ from the actual label when

Escape, OK

key.

options screen and select a print option. Refer to "Printing a Label" below for details.

printed.

Enter

key to return to the text entry screen.

Shift

key and press the or

key or open the print

Printing a Label

Labels can be printed once text entry and formatting is complete. Printing options include single and multiple copies, sequential numbering and mirror-printing.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape.

• Do not block the tape exit slot during printing or when feeding tape. Doing so will cause the tape to jam.

• Be sure to check that there is enough tape remaining when printing several labels continuously. If tape is running low, set fewer copies, print labels one at a time, or replace the tape cassette.

• Striped tape indicates the end of the tape cassette. If this appears during printing, press the print with an empty tape cassette may damage the machine.

Power

key to turn the P-touch off. Attempting to

Label Preview

Page 58

LABEL PRINTING

Printing a Single Copy

Make sure that the appropriate tape cassette is inserted and ready for printing.

Press the

while the labels are being printed.

To stop printing, press the

There are several other messages that may appear when you press the Messages” on page 75 for further information about error messages.

key. "Printing...Copies" is displayed

Power

key to turn off the P-touch.

key. Refer to “Error

Printing Multiple Copies

Using this function you can print up to 99 copies of the same label.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Hold down the

screen, and then select “Copies” using the or key.

Press the OK or

number of copies to be printed using the or key, or type the number using the number keys.

Hold down the or key to change the number of copies faster.

Press the OK or

displayed while the labels are being printed.

Shift

key and press the

Enter

key to display the Copies screen, and then select the

Enter

key. "Printing...Copies" is

key to display the print options

•Press the

• Unless set otherwise, the tape is automatically cut after each copy is printed. Refer to “Tape

• The figures shown on the screen during printing indicate the “count / number of copies set”.

• Pressing the

Printing a Label

Escape

key to return to the previous step.

Cutting Options” on page 57 to change this setting.

Space

key when setting the number of copies resets the value to 1, the default.

Page 59

Auto-numbering Labels

Using the numbering function you can create a set of sequentially numbered labels from a single label format.

Make sure that the appropriate tape cassette is inserted and ready for printing.

z LABEL PRINTING

Hold down the

screen, and then select "Numbering" using the or key.

Press the OK or

The numbering start point screen is displayed.

To apply auto-numbering to a bar code, select the bar code here. After selecting the bar code you will be prompted to enter the number of labels to be printed (step 6).

Move the cursor to the first character to be

incremented in the numbering sequence and press

the The numbering end point screen is displayed.

Move the cursor to the last character to be

incremented in the numbering sequence and press

the The number of labels to be printed is displayed.

Select the number of labels to be printed using the

or key, or type the number using the number key.

Hold down the or key to change the number of labels faster.

Press the OK or

The labels are printed. As each label is printed the number of copies printed is shown.

Enter

Shift

key and press the

Enter

key.

Enter

key.

key to display the print options

Printing a Label

Page 60

LABEL PRINTING

•Press the

• The tape is automatically cut after each copy is printed. Refer to “Tape Cutting Options” on

• The figures shown on the screen during printing indicate the “count / number of copies”.

• Pressing the

• Auto-numbering can also be applied to bar codes. When a bar code contains an auto-

• The auto-number portion of the label is incremented after each label is printed.

• Only one auto-numbering sequence can be used in a label.

• Any symbols or other non-alphanumeric characters in the auto-numbering sequence are ignored.

• An auto-numbering sequence can only contain a maximum of five characters.

• Letters and numbers increase as shown below:

Escape

key to return to the previous step.

page 57 to change this setting.

Space

key when selecting the number of copies resets the value to 1, the default.

numbering sequence, no other fields in the label can contain an auto-numbering sequence.

A a

A0 Spaces (shown as underscores “_” in the example below) can be used to adjust the spacing between characters or to control the number of digits that are printed.

1_9

1 ...9

B ...Z

b ...z

A1 ...A9ÎB0Î...

10 ...99Î00Î...

AA ...ZZÎAAÎ...

2_0 ...9_9Î0_0Î...

Î0Î ÎAÎ ÎaÎ

... ... ...

Mirror Printing

Using the mirror printing function you can create labels with the text printed in reverse so that they can be read from the opposite side when attached to glass or other transparent material.

Make sure that the appropriate tape cassette is inserted and ready for printing.

Hold down the

screen, and then select “Mirror” using the or key.

Press the OK or

displayed while the labels are being printed.

Shift

key and press the

Enter

key. The message “Mirror Print?” is displayed.

Enter

key. "Printing...Copies" is

key to display the print options

•Press the

• Text should be printed on clear tape when using the mirror printing function.

• The copy and auto-numbering functions cannot be used together with the mirror printing

Printing a Label

function.

Escape

key to return to the previous step.

Page 61

Tape Cutting Options

The tape cutting options allow you to specify how the tape is fed and cut when printing labels. In particular, the “Chain” and “No Cut” options greatly reduce the amount of wasted tape by using smaller margins and eliminating blank sections cut between labels.

Press the

Select "Cut Option" using the or key, and then set the value by using the

or key.

Press the OK or

Label

key to display the Label menu.

Enter

key to apply the settings.

New settings are NOT applied if you do not press the OK or

Enter

key.

z LABEL PRINTING

•Press the

• Refer to the Tape Cutting table for a list of all available settings.

Escape

key to return to the previous step.

Tape Cutting Options

Page 62

LABEL PRINTING

zTape Cuttingz

Setting Description Example

Large

Margin

Small

Margin

Automatically cuts the tape after each label is printed, leaving a margin of 24 mm on each end.

Automatically cuts a piece of blank tape before printing the first label and then cuts the tape after each label is printed, leaving a 4

ABC ABC

24 mm

23 mm

ABC ABC

4 mm 4 mm

mm margin at each end of each label.

Chain

• Automatically cuts a piece of blank tape before printing the first label and then cuts the tape after each label is printed, leaving a 4 mm margin at each end of each label.

• Once the last label is printed, the tape is not

23 mm

ABC ABC

4 mm 4 mm

fed and cut.

• Prints a strip of labels with no cuts in

No Cut

between.

• Pressing the

Shift

Preview

key will feed and cut the last label

while holding down

ABC ABC

24 mm 8 mm

printed.

• Select this setting when using special tape.

Special

Tape

• When using Fabric Iron-On Tapes or Extra Strength Adhesive Tapes, set "On" for Manual Cutting before printing. After

ABC ABC

24 mm

printing, remove the tape cassette from the machine and use scissors to cut the tape.

• When using Fabric Iron-On Tapes or Extra Strength Adhesive Tapes, refer to the above "Special Tape".

• The tape is not cut after the last label is printed when “Chain” or “No Cut” is set. Hold down

Shift

the

key and press the

Preview

key to feed and cut tape automatically, or cut the tape

manually if you are using Fabric Iron-on Tapes or Extra Strength Adhesive Tapes.

Tape Cutting Options

Page 63

Adjusting the Label Length

You can adjust the length of the printed label in levels of -5 to +5.

Press the

Select "Adjust Length" by using the or key, and

then set the value by using the or key.

Setup

or key, and then press the

key to display the setup menu, select "Adjust Length" using the

Enter

key.

z LABEL PRINTING

Press the OK or

•Press the

• Approximately 1% of the total label length will be adjusted by 1 level.

Space

Enter

key to apply the setting.

Escape

key to return to the previous step.

key to set the value to default setting.

Attaching Labels

If necessary, trim the printed label to the desired shape and length using scissors, etc.

Peel the backing from the label.

Position the label and then press firmly from top to bottom with your finger to

attach the label.

• The backing of some types of tapes may be pre-cut to make it easier to peel the backing.To remove the backing, simply fold the label lengthwise with the text facing inward, to expose the inside edges of the backing. Next, peel off the backing one piece at a time.

• Labels may be difficult to attach to surfaces that are wet, dirty, or uneven. The labels may peel off easily from these surfaces.

• Be sure to read the instructions provided with Fabric Iron-On Tapes, Extra Strength Adhesive Tapes or other special tapes and observe all precautions noted in the instructions.

Adjusting the Label Length

Page 64

LABEL PRINTING

Printing from the Label Collection

Printing a label from the Label Collection Stored in the Machine

Pages 61 to 63 show the many labels that are stored in your Label Collection. Printing these pre-designed labels saves you time.

Press the

Select the language of the label to be printed using the or key, and then

press the The language can be selected from "Croatian", "Czech", "Danish", "Dutch", "English (United Kingdom)", "Finnish", "French", "German", "Hungarian", "Italian", "Norwegian", "Polish", "Portuguese", "Romanian", "Slovak", "Slovenian", "Spanish (Spain)", or "Swedish".

Select the category using the or key, and then press the OK or

The first label image is displayed.

Select a label using the or key, and then press the

Label Collection

Enter

Refer to the Label Collection Lists to view all of the available labels.

To add the label to your "Favorites", select "Add to Favorites" using the or key, and then press the category. Registering your most frequently used label images allows you to quickly and easily display them when needed again.

key.

Enter

key to register the selected label image in the Favorites

Enter

key.

Select "Print" using the or key, and then press the OK or

Label Collection categories are pre-set for specific tape widths. Tape widths are referenced after the name of the Label Collection category in parentheses. For example, to create a Shipping Label, 18 mm tape must be loaded in the machine. If the width of the current tape cassette does not match the set width for the selected layout, an error message is displayed when you try to print the label. Press the the error message, and insert a tape cassette of the correct width.

• Using the P-touch Update Software, additional label categories can be downloaded and new label designs added to the machine or P-touch Editor.

• Refer to "Downloading a Label Collection / Updating the Software" on page 64 for details on how to download additional categories of labels.

Printing from the Label Collection

Enter

Escape

key or any other key to clear

key.

Page 65

zLabel Collection Listz

Category Label

Files

(12 mm tape

only)

Office Signage

(24 mm tape

only)

z LABEL PRINTING

* Labels are for illustrative purposes only.

Printing from the Label Collection

Page 66

LABEL PRINTING

Category Label

Caution

(24 mm tape

only)

Shipping

(18 mm tape

only)

ECO

(18 mm tape

only)

* Labels are for illustrative purposes only.

Printing from the Label Collection

Page 67

Category Label

Retail

(24 mm tape

only)

Personal

(12 mm tape

only)

* Labels are for illustrative purposes only.

z LABEL PRINTING

Printing from the Label Collection

Page 68

LABEL PRINTING

Downloading a new Label Collection Category (Windows® only)

Using the P-touch Update Software, additional label collection categories can be downloaded to your P-touch or downloaded to your PC and printed using P-touch Editor. Furthermore, the software can be upgraded to the latest version using this tool.

• To use the P-touch Update Software, it is necessary to install it from the CD-ROM provided.

• Refer to the "Software Installation Guide" for details on how to install the software.

• You must be connected to the internet in order to launch the P-touch Update software.

• Label Collection Designs cannot be edited.

• You may find that the software and the contents in this manual are different.

• Upon installation of the P-touch Update Software, an icon will be installed on your desktop (or other location of your choosing) for your convenience. To check for New Label Collection Designs, simply click the icon to launch the software.

Downloading a Label Collection Category to your P-touch

The following is the example for Windows Vista®. In the following steps, you will see XX-XXXX. Read "XX" as your printer name.

Turn the machine on and connect the USB cable.

Double-click the [P-touch Update Software] icon.

The following method can also be used to start the P-touch Update Software. Click [Start], and then select [All Programs] - [Brother P-touch] - [P-touch Update Software].

Click the [Machine update] icon.

Downloading a new Label Collection Category (Windows® only)

Page 69

Select the [Printer], ensure that [The

machine is connected correctly.] is displayed, and then click [OK].

Select the [Language], select the check box

next to the label collection to be downloaded and/or software to be updated, and then click [Transfer].

Click "Click here for details" in the upper right to open a web page with details of a specific label collection.

z LABEL PRINTING

Check the content to be updated, and then

click [Start] to begin the update.

Downloading a new Label Collection Category (Windows® only)

Page 70

LABEL PRINTING

The screen on the right is displayed on your

computer while the software is being updated screen.

The screen on the right appears on the machine's LCD display.

Do not turn off the machine during the update process.

Click [OK] to complete the update.

The display returns to the input screen when the update is complete.

• Newly downloaded label collection categories are added to the respective "Category".

• An asterisk "*" is displayed at the end of the newly added category.

• Downloaded label collections can be deleted using the following procedure

1. Press the

2. Press the or key, and then select the language.

3. Press the or key, and then select the category.

4. Press the

• If the downloaded label collection was registered in "Favorites", it will also be deleted from here.

• It is not possible to delete individual labels from each "Category".

• When "Download New Labels" is selected, the prompt "Connect PC, and Run P-touch Update" is displayed.

Downloading a new Label Collection Category (Windows® only)

Label Collection

Clear

key.

Page 71

Downloading a New Label Collection Category to P-touch Editor / Updating P-touch Editor Software

The following is the example for Windows Vista®. In the following steps, you will see XX-XXXX. Read "XX" as your printer name.

Double-click [P-touch Update Software].

• The following method can also be used to start the P-touch Update Software.

• Click the [Start], and then select [All Programs] [Brother P-touch] - [P-touch Update Software].

• If a message is displayed notifying the user that the Editing Software (P-touch Editor) is the latest version when started, click [Yes] and then proceed to step 3.

Click the [Computer software update] icon.

Select the [Printer] and [Language], select the check box next to the label collection to be installed and then click [Install].

Click "Click here for details" in the upper right to open a web page with details of a specific label collection.

z LABEL PRINTING

Downloading a new Label Collection Category (Windows® only)

Page 72

LABEL PRINTING

The installed label collection will be saved to

the P-touch Editor [Label Collection] tab.

Downloading a new Label Collection Category (Windows® only)

Page 73

USING THE FILE MEMORY

You can store up to 99 of your most frequently used labels in the file memory. Each label is stored as a file, allowing you to quickly and easily recall your label when needed again.

• When the file memory is full, each time you save a file you will need to overwrite one of your stored files.

Storing a Label into Memory

z USING THE FILE MEMORY

After entering the text and formatting the label, press the

File screen.

Select "Save" using the or key.

Press the OK or

A label text is also displayed if a label is already stored in that file number.

Select a file number using the or key, and then press the OK or

to save the label under the selected file number. The file is saved and the screen returns to the text entry screen.

When there is already a stored file in the selected number, the data will be overwritten by the file you try to save.

•Press the

• A maximum of 280 characters can be saved in each file. However, this number may depend upon the characters or symbols used. Up to 99 files can be saved.

• To store a label created by using the Auto-Format Layouts, refer to “Using Auto-Format Layouts” on page 38.

Enter

key. A file number is displayed.

Escape

key to return to the previous step.

File

key to display the

Enter

Opening a Stored Label File

Press the

Select "Open" using the or key.

Press the OK or

The label text is also displayed to identify the label.

Select a file number using the or key, and then press the OK or

to open the selected file. The file is opened and displayed on the text entry screen.

Press the

File

key to display the File screen.

Enter

key. The file number of a stored label is displayed.

Escape

key to return to the previous step.

Enter

key

Storing a Label into Memory

Page 74

USING THE FILE MEMORY

Printing a Stored Label File

Press the

Select "Print" using the or key.

Press the OK or

The file number of a stored label is displayed. The label text is also displayed to identify the label.

Select a file number using the or key, and then press the

key to print the selected label. The label is printed from the machine.

•Press the

• The message "No Text!" is displayed when you try to print a file with no text.

File

key to display the File screen.

Enter

key.

Escape

key to return to the previous step.

Deleting a Stored Label File

Press the

Select "Delete" using the or key.

Press the OK or

The file number of a stored label is displayed. The label text is also displayed to identify the label.

Select a file number using the or key, and then press the OK or

The message “Delete?” is displayed.

Press the OK or

The file is deleted and the screen returns to the text entry screen.

File

key to display the File screen.

Enter

key.

Enter

key to delete the file.

Print, OK

Enter

key.

Press the

Printing a Stored Label File

Escape

key to cancel deleting the file and return to the previous screen.

Page 75

MAINTAINING YOUR P-TOUCH

Resetting the P-touch

You can reset the internal memory of your P-touch when you want to clear all saved label files, or in the event the P-touch is not operating correctly.

Resetting data to factory settings (Downloaded data is not reset.)

Turn off the machine. Press and hold down the

Shift

and R keys, press the

Power

key once and then release the

Resetting data to factory settings (Downloaded data is reset.)

Turn off the machine. Press and hold down the down the and

Shift

and

Backspace

• Release the

• All text, format settings, option settings and stored label files are cleared when you reset the P-touch. Language and unit settings will also be cleared

Backspace

keys.

Power

keys, press the

key before releasing the other key.

Maintenance

Your P-touch should be cleaned on a regular basis to maintain its performance and life span.

Always remove the batteries and disconnect the AC adapter before cleaning the P-touch.

Shift

and R keys. While holding down the

Shift

and

Power

Backspace

key once and then release the

Shift

and R keys.

keys. While holding

Shift

z MAINTAINING YOUR P-TOUCH

Cleaning the Unit

Wipe any dust and marks from the main unit using a soft, dry cloth. Use a slightly dampened cloth on difficult to remove marks.

Do not use paint thinner, benzene, alcohol or any other organic solvent. These may deform the case or damage the appearance of your P-touch.

Resetting the P-touch

Page 76

MAINTAINING YOUR P-TOUCH

Cleaning the Print Head

Streaks or poor quality characters on printed labels generally indicates that the print head is dirty. Clean the print head using a cotton swab or the optional print head cleaning cassette (TZ-CL4).

• Do not touch the print head directly with your bare hands.

• Refer to the instructions provided with the print head cleaning cassette for directions on how to use it.

Print head

Cleaning the Tape Cutter

Tape adhesive can build up on the cutter blade after repeated use, taking the edge off the blade which may result in the tape jamming in the cutter.

• About once every year, wipe the cutter blade using a cotton swab moistened with Isopropyl alcohol (rubbing alcohol).

• Do not touch the cutter blade directly with your bare hands.

Maintenance

Page 77

TROUBLESHOOTING

What to do when...

Problem Solution

The screen ‘locks’, or the P-touch does not respond normally.

The display remains blank after turning on the power.

The LCD messages are displayed in a foreign language.

The label is not printed after pressing the Print key.

The label is not printed correctly.

The ink ribbon is separated from the ink roller.

Refer to “Resetting the P-touch” on page 71 and reset the internal memory to the initial settings. If resetting the P-touch does not solve the problem, disconnect the AC adapter and remove the batteries for more than 10 minutes.

Check that the batteries are correctly installed and that the AC adapter designed exclusively for your P-touch (provided) is correctly connected.

Refer to “Setting Language and Unit” on page 22 to select your desired language.

• Check that text has been entered and that the tape cassette is installed correctly with sufficient tape remaining.

• If the tape is bent, cut off the bent section and thread the tape through the tape exit slot.

• If the tape is jammed, remove the tape cassette and then pull out the jammed tape and cut it. Check that the end of the tape passes through the tape guide before reinstalling the tape cassette.

• Remove the tape cassette and reinstall it, pressing it firmly until it clicks into place.

• If the print head is dirty, clean it with a cotton swab or optional print head cleaning cassette (TZ-CL4).

• Check that the Cut Option setting is not set to Chain or No Cut, as the tape will not be fed after printing the label. Alternatively, hold down the

Preview

If the ink ribbon is broken, replace the tape cassette. If not, leave the tape uncut and remove the tape cassette, then wind the loose ink ribbon onto the spool as shown in the figure.

key to feed and cut the tape.

Shift

key and press the

z TROUBLESHOOTING

Spool

What to do when...

Page 78

TROUBLESHOOTING

Problem Solution

The P-touch stops while printing a label.

• Replace the tape cassette if striped tape is visible, as this indicates that you have reached the end of the tape.

• Replace all batteries or connect the AC adapter directly to the P-touch.

The label is not cut automatically.

Check that the Cut Option setting is not set to Chain or No Cut, as the tape will not be fed after printing the label. Alternatively, hold down the

Shift

and cut the tape.

Label files saved previously are now

All files stored in the internal memory are deleted if the batteries are weak or the AC adapter was disconnected.

empty.

key and press the

Preview

key to feed

What to do when...

Page 79

Error Messages

When an error message appears on the display, follow the directions provided below.

Message Cause/Remedy

Battery Weak!*

Check Battery!

Wrong Type Of Adapter Connected!

Cutter Error!*

No Text!*

Insert Tape Cassette!*

Tape Cassette Changed!*

Line Limit! Max 7 Lines*

Tape Width Limit! Max 5 Lines*

Tape Width Limit! Max 3 Lines*

* Press any key to clear the error message.

The installed batteries are getting weak.

The following are likely causes.

• The batteries are installed with the negative and positive ends the wrong way round.

• Other types of batteries are being used with alkaline batteries.

• Old and new batteries are being used together.

• The batteries are about to run out.

If the power does not turn off automatically, press any key to clear the error message before turning the unit off. Check that the correct batteries are being used, and are installed the right way round.

An incompatible AC adapter is connected. After the power is turned off automatically, use the AC adapter designed exclusively for your P-touch.

The tape cutter is closed when you try to print or feed tape. Turn the P-touch off and then on again before continuing. When tape is tangled in the cutter, remove the tape.

There is no text, symbols or bar code data entered when you try to print or preview a label. Enter data before continuing.

There is no tape cassette installed when you try to print or preview a label, or feed tape. Install a tape cassette before continuing.

The tape cassette was changed while printing, etc. Make sure the correct tape cassette is inserted before printing.

There are already seven lines of text when you press the

Enter

key. Limit the number of lines to seven.

There are more than five lines of text when you press the

Preview

number of lines to five, or replace with a larger width tape cassette.

There are more than three lines of text when you press the

number of lines to three, or replace with a larger width tape cassette.

key while using 18mm tape. Limit the

key while using 12 mm tape. Limit the

z TROUBLESHOOTING

Error Messages

Page 80

TROUBLESHOOTING

Message Cause/Remedy

Tape Width Limit! Max 2 Lines*

There are more than two lines of text when you press the

Preview

key while using 9 mm or 6 mm tape. Limit the number of lines to two, or replace with a larger width tape cassette.

Tape Width Limit! Max 1 Line*

Block Limit! Max 5 Blocks*

Text Full!*

There is more than one line of text when you press the or

Preview

key while using 3.5mm tape. Limit the number of

lines to one, or replace with a larger width tape cassette.

There are already five blocks of text. Limit the number of blocks to five.

The maximum number of characters have already been entered. Edit the text and use fewer characters.

Length Limit!*

The length of the label to be printed using the text entered is longer than 1 m. Edit the text so that the length of the label is less than 1 m.

Insert 24mm Tape

An 24mm tape cassette is not installed when an Auto-Format for 24mm tape is selected. Install an 24mm tape cassette.

Cassette!*

Insert 18mm Tape Cassette!*

Insert 12mm Tape Cassette!*

Insert 9mm Tape

An 18 mm tape cassette is not installed when an AutoFormat for 18 mm tape is selected. Install an 18 mm tape cassette.

An 12 mm tape cassette is not installed when an AutoFormat for 12 mm tape is selected. Install a 12 mm tape cassette.

An 9 mm tape cassette is not installed when an Auto-Format for 9 mm tape is selected. Install a 9 mm tape cassette.

Cassette!*

Insert 6mm Tape

An 6 mm tape cassette is not installed when an Auto-Format for 6 mm tape is selected. Install a 6 mm tape cassette.

Cassette!*

Insert

3.5mm Tape Cassette!*

Too Much Text For This Layout!*

An 3.5mm tape cassette is not installed when an AutoFormat for 3.5mm tape is selected. Install an 3.5mm tape cassette.

The maximum number of characters for the selected layout have already been entered. Edit the text to use fewer characters or use a different layout.

* Press any key to clear the error message.

Error Messages

Page 81

Message Cause/Remedy

Incorrect Value!*

Select Other Cut Option!*

Text Too Long!*

Text Too High!*

Memory Full!*

Check # of Digits Entered!*

Input A,B,C or D At Start&End!*

Maximum Of 5 Bar Codes Per Label!*

Category Full!*

Installed tape is not compatible with this machine!*

* Press any key to clear the error message.

The value entered for setting the tape length, tab length, multiple copies or numbering function is invalid. Enter a valid value for the setting.

The tape length set using the tape length setting is shorter than the total length of the left and right margins applied for the "Large Margin" cutting option. Select a different cutting option. option.

The length of the label to be printed using the text entered is longer than the length setting. Edit the text to fit within the set length or change the length setting.

The text size is too large. Select a different size option.

There is not enough internal memory available when you try to save a label file. Delete any unnecessary files to make more memory available for the new label file.

The number of digits entered in the bar code data does not match the number of digits set in the bar code parameters. Enter the correct number of digits.

The bar code data entered does not have the required start/ stop code (A, B, C, or D required at the beginning and end of the bar code data for the CODABAR protocol). Enter the bar code data correctly.

There are already 5 bar codes entered in the text data when you try to enter a new bar code. You can only use up to five bar codes in each label.

The memory available for categories is full. To make more memory available, delete any unnecessary registered categories by highlighting the category and pressing the

Tape that is incompatible with the machine has been installed. Use compatible tape.

Clear

key.

z TROUBLESHOOTING

Error Messages

Page 82

APPENDIX

Specifications

Main Unit

Item Specification

Display

Character display 16 characters x 3 lines (128 dot x 48 dot) ,Backlit

Screen contrast 5 levels (+2, +1, 0, -1, -2)

Printing

Print method Thermal Transfer

Print head 128 dot / 180 dpi

Print height 18mm max. (when using 24mm tape)

Print speed Approx. 10 mm / sec.

Tape cassette TZ tape cassette (3.5, 6, 9, 12, 18, 24 mm widths)

No. of lines

Cut and feed Large Margin, Small Margin, Chain, No Cut, Special Tape

Memory

Memory buffer size Maximum 2800 characters

File storage Maximum 99 files

Other Features

Input method Text Reminder

Templates Label Collections, Auto-Format, Block Layouts

Power Supply

Power supply AC adapter (AD-24ES), Eight AA-size alkaline batteries

Auto Power-off Battery: 5 min.*, AC adapter: 8 hours

Size

Dimensions

Weight Approx.880g (without tape cassette and batteries)

Other

Operating temperature / humidity

24mm tape : 1-7 lines; 18 mm tape : 1 - 5 lines; 12 mm tape : 1 - 3 lines; 9 mm tape : 1 - 2 lines; 6 mm tape : 1 - 2 lines; 3.5mm tape : 1 line

(LR6).

*When using P-touch only. When connected to a PC, 1 hour.

Approx.177.0mm (W) x 237.5mm (D) x 70.4mm (H)

50 ~ 95°F / 20 ~ 80% humidity (without condensation) Maximum wet bulb temperature: 80.6°F

Specifications

Page 83

INDEX

z INDEX

AC adapter ....................................... 17

Accented Character List ................... 29

Auto power-off time .......................... 19

Battery .............................................. 16

Block Layouts ................................... 43

Caps mode ....................................... 13

contrast ............................................. 21

cursor keys ....................................... 24

deleting

text and formatting ................... 25

text only .................................... 25

entering

text ........................................... 23

fonts ................................................. 31

formatting

character attributes .................. 30

label attributes .......................... 35

Frames ............................................. 36

Keyboard .......................................... 14

Label Collection ................................ 60

length ............................................... 35

line .................................................... 30

Line number ..................................... 13

new line ............................................ 24

Power Supply ....................................16

Return mark ......................................13

size ....................................................30

Special Character List .......................51

Specifications ....................................78

style ...................................................30

Symbol List ........................................28

symbols .............................................26

tape cassettes ...................................18

tape length ........................................13

Templates .........................................40

text

entering and editing ...................23

lines ...........................................24

Text Reminder ...................................23

Time Stamp

Format Options .........................48

Forward Options ........................49

Timing Options ..........................47

Time & Date Format Options ............46

width ..................................................30

Page 84

Brother LW6091001 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

How to use the P-touch

Safety Precautions

General Precautions

Symbols Used in this Guide

GETTING STARTED

Unpacking Your P-touch

General Description

LCD Display & Keyboard

LCD Display

Key Names and Functions

Power Supply

Battery

AC Adapter

Inserting a Tape Cassette

Turning Power On/Off

Feeding Tape

Feed & Cut

Feed Only

LCD Display

LCD Contrast

Display Mode

Back Light

Setting Language and Unit

Language

Unit

EDITING A LABEL

Entering and Editing Text

Entering Text from the Keyboard

Using Text Reminder

Adding a New Line

Adding a New Block

Moving the Cursor

Inserting Text

Inserting a Tab

Deleting Text

Entering Symbols

Entering Symbols Using the Symbol Function

Using Symbol Update Function

Entering Accented Characters

Setting Character Attributes

Setting Character Attributes by Label

Setting Character Attributes by Each Line

Setting Auto Fit Style

Setting Label Attributes

Using Auto-Format Layouts

Using Templates - Example creating an Asset Tag

Using Block Layouts

Using Time & Date Function

Clock Setting

Time & Date Format Setting

Time Stamp Setting

[Timing]

[Time Stamp Format]

[Forward]

Creating a Bar Code Label

Setting Bar Code Parameters

Entering Bar Code Data

Editing and Deleting a Bar Code

LABEL PRINTING

Label Preview

Printing a Label

Printing a Single Copy

Printing Multiple Copies

Auto-numbering Labels

Mirror Printing

Tape Cutting Options

Adjusting the Label Length

Attaching Labels

Printing from the Label Collection

Printing a label from the Label Collection Stored in the Machine

Downloading a new Label Collection Category (Windows® only)

Downloading a Label Collection Category to your P-touch

Downloading a New Label Collection Category to P-touch Editor / Updating P-touch Editor Software

USING THE FILE MEMORY

Storing a Label into Memory