Brother INTELLIFAX 900 User Manual

MAIMIJAL

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CONTENTS

Chapter 1. SETUP & PREPARATION BE!-i л<(-. ( >!■: Chapter 2. THE CONTROL PANEL KEY.'-i Chapter 3. HOW TO USE ON-SCREEN PKi \s\\u\i

(OSP) AND HELP KEY Chapter 4. TELEPHONE FUNCTION SE'i П su s Chapter 5. USING THE UNIT AS A TELI.^^i Ю \ !■. Chapter 6. SENDING FAXES Chapter 7. RECEIVING FAXES AND OTIП- R C \!4.S Chapter 8. HOW TO USE COPY FUNCTIOaS Chapter 9, POLLING ChapterlO. PASSWmD Chapterll. PRINTING REPORTS AND IAS 1M Chapterl2. REGULAR MAINTENANCE A\i)

TROUBLESHOOTING Chapterl3. IMPORTANT INFORMATION Chapterl4. INDEX ChapterlS. SPECIFICATIONS

I n t e l l i F A X

Fu^'i YOiie mmHMMmu

SmmjES FOR YO;UO

iWlELiJFAX ■ SiMi/9Fl)ll^/93yM/1S00i

PAPER

Your lntelliFAX^900/950M/980M/1500M is a plain paper fax machine, therefore it will work with almost all plain paper.

However please be aware that plain paper types or grades can vary; and different types or grades of plain paper do play a part in the quality of output.

Almost any type of “copy or xerographic” plain

paper will give you good output.

For the best quality output we recommend a “laser printer” plain paper, which is also readily available in the market and competitively priced.

nUSES ^

Plain

THE BENEFITS ARE

PLAIN TO SEE

PLAIM PAPER BENEFITS

■ Easy to handle and copy

■ Easy to write on

■ No print fading

■ No more curled faxes

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner’s manual. You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed.

Structure of the Manual

■ Chapters 1-4

How to set up the fax machine and what you need to know before you use it.

■ Chapters 5-7

Basic operations, how to send and receive faxes.

■ Chapters 8-11

Advanced operations.

Finding Information in the Owner’s Manual

• Use the table of contents. This side of the manual is coded so you can find topics

easily.

• If there is a key on the fax machine you are not familiar with, refer to chapter

• To find information about a function, refer to the “Function Selection Table” in chapter 3.

• If you have trouble, refer to chapter 12 on how to troubleshoot.

• Use the chapter 14 index.

Test Sheet Procedure

Please fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission. This will verify that your fax machine is properly installed.

When this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax Back Response System. Be sure to set up your “Station ID”. (See page 4-3.)

FAX NO. : 1-908-469-4547 (Fax Transmission Only)

TEL NO. : 1-800-284-4FAX (Voice Phone Only)

1-800-284-4329

CONTENTS

FOR YOUR INFORMATION

Chapter t.

Chapter 3,

Chapter 4,

Chapter 5,

❖ SETUP & PREPARATION BEFORE USE 1-1

Choosing a Suitable Place for Your Fax Machine..........................................1-1

The Good Places

And the Bad Places...................................................................................1-1

Packing List.....................................................................................................1-2

Setting up Your Fax Machine

• Multi Line Connections (PBXs)

• Connecting to a Private Branch Exchange................................................1-5

....................................................................................

.........................................................................

...............................................................

1-1

1-2 1-5

❖ THE CONTROL PANEL KEYS 2-1

ONE-TOUCH AREA......................................................................................2-2

TELEPHONE AREA......................................................................................2-3

USER SETTING AREA.................................................................................2-4

USER SETTING AREA.................................................................................2-5

❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP)

AND HELP KEY 3-1

User-friendly Programming............................................................................3-1

On-screen Programming (OSP) Function Selection Table Current Setting Chart

Using the Function Mode to Access On-Screen Programming (OSP)............3-4

Displays for On-Screen Programming (OSP).................................................3-5

Help Key (Only for FAX-950M/980M/1500M).............................................3-5

How to print a Help List

How to Enter Text in Function Mode How to Enter Special Characters, Symbols and Punctuation Marks in the

Function Mode................................................................................................ 3-8

......................................................................................

......................................................................

................................................................................

...............................................................................

.............................................................

3-1 3-1 3-3

3-5

3-7

❖ TELEPHONE FUNCTION SETTINGS 4-1

Setting the Dialing Mode (Tone/Pulse)

Setting the Beeper Sound Level......................................................................4-1

Setting the Date and Time............................................................................. 4-2

Setting the Station ID......................................................................................4-3

Storing One-Touch Dial Numbers

• Types of Numbers.....................................................................................4-6

• Chain Dialing............................................................................................4-6

Storing Speed-Dial Numbers

• When You Wish to Change the Stored One-Touch and Speed-Dial

Numbers (During Step 5 on Page 4-5,7)...................................................4-8

• Memory Storage........................................................................................4-8

Setting up Number Groups (Only for FAX-950M/980M/1500M)

..........................................................................

..........................................................

..................................................................

.................

4-1

4-4

4-7

4-8

❖ USING THE UNIT AS A TELEPHONE 5-1

Manual Dialing.............................................................................................. 5-1

One-Touch Dialing.........................................................................................5-1

Speed Dialing................................................................................................ 5-1

• Using Keys with the Telephone

• On Hook Dialing...................................................................................... 5-1

Telephone Index..............................................................................................5-2

...............................................................

5-1

CONTENTS

ehiipter e. ❖ SENDING FAXES 6-1

A) BASIC FAX TRANSMISSIONS.............................................................6-1

The Size of Your Documents

How to Set the Document.........................................................................6-1

^ ' : V The Auto Document Feeder (ADF)........................................................... 6-2

Getting Ready to Send Faxes

Resolution............................................................................................6-2

Contrast................................................................................................6-2

Sending a Fax Automatically....................................................................6-3

; . ^ Sending a Fax Manually.............................................................................6-4

• Dialing a Number.................................................................................6-4

• Talking to the Other Party When Sending a Fax

Automatic and Manual Re-dialing............................................................6-5

Setting the Auto Re-dial

• Possible Settings When You Send a Fax Manually.............................6-5

• Printing Page Headers..........................................................................6-6

Sending a Fax by Using Quick-Scan (Memory Transmission)

(Only for FAX-950M/980M/1500M).......................................................6-6

• If You Get a MEMORY FULL Message When Trying to Send a Fax by Using Quick-Scan

Delayed Transmission...............................................................................6-7

III

■■

ii; Interrupting the Timer and Polled Job

V ,. ■ 7" Sending a Fax with Call Reservation.......................................................6-17

Setting the Daily Timer (for Delayed Transmissions)

Broadcasting (Only for FAX-950M/980M/1500M)

• Getting Familiar with the Broadcasting Function.................................6-8

Canceling a Job.........................................................................................6-9

B) FAX TRANSMISSION OPTIONS........................................................6-11

Setting the Overseas Mode.....................................................................6-11

Setting Your Fax Machine for Multiple Resolution Transmission..........6-12

Gray Scale...............................................................................................6-13

Sending a Fax with a Cover Page

• The Comments Section on the Cover Page........................................6-14

Customizing Your Cover Page Comment...............................................6-15

Setting Cover Page ON/OFF

• Sending an Automatic Cover Page

• Using the Call Reservation Function

Next-FAX Reservation (Only for FAX-950M/980M/1500M) ECM (Error Correction Mode) Feature

(Only for FAX-950M/980M/1500M).....................................................6-19

^ RECEIVING FAXES AND OTHER CALLS 7-1

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode.......................................................................7-1

Manual Reception (MANUAL mode)

Automatic Fax Reception (AUTO mode).................................................7-2

Setting the Ring Delay............................................................................ 7-2

The F/T Switch (F7T Mode).....................................................................7-3

Setting the F/T Ring Time........................................................................7-4

...................................................................

....................................................................6-2

...............................

...........................................................................

.................................................................

...............................

.................................

.......................................................

...........................................................

..................................................................

....................................................

.................................................

...............

....................................................

......................................................

6-1

6-4

6-5

6-6

6-7

6-8

6-9

6-14

6-16 6-17

6-18 6-18

7-1

7-2

« ‘

Chapter S,

Chapter 9,

Chapter 10.

CON

Smoothing............................................................................................. 7-4

Speaker Volume

Ring Volume.............................................................................................7-5

Print Reduction......................................................................................... 7-6

Printer Alarm

Receive into the Memory..........................................................................7-8

B) REMOTE ACTIVATION.........................................................................7-9

• Connecting an External or Extension Telephone to the Unit

Using Remote Codes............................................................................... 7-9

• Limitation of Using External (or Extension) Phones

Registering Remote Codes......................................................................7-10

C) CONNECTION TO A TELEPHONE ANSWERING DEVICE (TAD) 7-11

The TAD Mode...................................................................................... 7-11

• Connecting an External TAD to the Unit

• Sequence of TAD Mode Reception

D) DISTINCTIVE RINGING (Only for FAX-950M/980M/1500M)

Distinctive Ringing.................................................................................7-13

What Is Distinctive Ringing?.............................................................7-13

Can My Fax Machine Utilize Distinctive Ringing?

Can I Change the Setting Later?........................................................7-13

How Will the Fax Machine Treat All Other Distinctive Ringing? How Does the Distinctive Ringing Function Work? What’s the Advantage of Using the Distinctive Ringing Function? ..7-13

Setting the Distinctive Ringing Function................................................7-14

While You Are Setting the Distinctive Ringing Function: Once You Have Finished Setting the Distinctive Ringing Function:. 7-15

How to Turn the Distinctive Ringing Function ON or OFF

❖ HOW TO USE COPY FUNCTIONS 8-1

Making a Copy................................................................................................8-1

Making Multiple Copies (Only for FAX-950M/980M/1500M)

• What To Do When You Get a “MEMORY FULL” Message

while Making Copies...........................................................................8-3

❖ POLLING 9-1

• What Is Polling?.......................................................................................9-1

• How Does It Work?..................................................................................9-1

• When to Use Polling?...............................................................................9-1

Polling Another Fax Machine

Setting up Polled Waiting...............................................................................9-2

Secure Polling.................................................................................................9-3

Polling Another Fax Machine with Secure Code............................................9-3

Setting up Polled Waiting with Secure Polling...............................................9-4

Delayed Polling...............................................................................................9-4

Setting up for Polled Waiting with Quick-Scan (Only for FAX-950M/980M/1500M)

❖ PASSWORD 10-1

• What is Password?..................................................................................10-1

• How Does it Work?................................................................................10-1

.......................................................................................

............................................................................................

...............

.........................

...........................................

...................................................

.........

..........................

.....

........................

...............

...................

.....................

.........................................................................

.............................................................

7-5

7-7

7-10

7-11 7-12 7-13

7-13

7-15

7-16

8-2

9-2

9-4

7-9

CONTENTS

Chapter IL

Chapter 12i

Chapter IS,

{JhapterlW

■li::;:...

❖ PRINTING REPORTS AND LISTS 11-1

❖ REGULAR MAINTENANCE AND TROUBLESHOOTING 12-1

❖ IMPORTANT INFORMATION 13-1

❖ INDEX 14-1 ❖ SPECIFICATIONS 15-1

• What is Password Plus?..........................................................................10-1

Sending a Fax With a Password....................................................................10-2

Receive Password..........................................................................................10-3

Printing the All Dial List...............................................................................11-2

Activity Report Interval.................................................................................11-3

Transmission Verification (Xmit) Report

Memory Status List (Only for FAX-950M/980M/1500M)...........................11-5

Regular Maintenance.................................................................................................................... 12-1

Paper Jams.................................................................................................... 12-2

Fixing a Document Jam Fixing a Recording Paper Jam

Troubleshooting.............................................................................................12-4

Error Messages........................................................................................12-4

Other Problems.......................................................................................12-5

Standard Telephone and FCC Notices (Only applies to 120V model)

Important Safety Instructions........................................................................................................13-3

• PC-91 Printing Cartridge

..........................................................................

........................................................................

.....................................................

................................................................

..........

11-4

12-2 12-2

13-1

15-2

Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is

specifically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the

telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an

electrical storm. There may be a remote risk of electric shock

from lightning. Do not use the telephone to report a gas leak in the vicinity of the

leak.

ll^Si

BÉTUP & PREFV\RAÎION BEFORE USE

■Il

liiiiilli

1. SETUP & PREPARATION BEFORE USE

Choosing a Suitable Place for Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Places*.,

Place your fax machine on a fiat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate it near a telephone jack and a standard, grounded power outlet.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and

should be easily accessible.

iiiiiiiillE

And the Bad Places...

Avoid setting it up in a high-traffic area, Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture, or dust.

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory.

Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply.

Avoid interference sources, such as speakers or the base units of cordless phones.

v\l.

1-1

Packing List

Please check to see that you have the following items:

Setting up Your Fax Machine

REPARATION BEFORE USE

............ .....................................

Follow these steps to set up your fax machine:

1. Attach the wire extensions.

2. Install the printing car tridge.

1) Open the top cover.

2) Press the blue button.

The printer head will pop up.

3) If a used cartridge is still in

the machine, take it out.

Top cover

4) Tighten Ribbon in Cartridge

carefully.

SETUP & PREPARATION BEFORE USE

5) Carefully install a new car tridge inserting the marked side first, Make sure that the cartridge gear rest in the white gear holders.

6) Push down the printer head slowly and completely. Make sure it latches.

7) Close the top cover.

3. Install the Cassette.

The paper cassette can hold about 200 sheets of paper {201bs).

1) Raise the paper cassette slightly and pull it toward you to remove.

2) Take off the cover.

3) Push the paper plate down until it locks into position.

4) Adjust the paper setting to letter or legal position de pending on what size you are using.

5} Place up to 200 sheets of

plain paper into the cassette.

1-3

6) Place the paper in the cassette. Make sure the front right and left corners of the paper are under the edge tabs.

Do not place paper above the maximum height line, or paper may misfeed.

7) Close the cover on the cassette.

8} Slide the paper cassette into

the fax machine untill it locks into place.

NOTICE

About the Recording Paper..,

Please use standard copier paper for the recording paper as below :

Width : 216mm (8.5'') Length; Letter/ Legal size Weight; 17 lb to 24 lb

About the Cassette...

When you pull the paper cassette, it is necessary to push down the paper plate until the cassette “clicks” into position before you re-install the cassette to the fax machine.

Otherwise the “REFILL PAPER CASSETTE” will remain on the LCD display. Also, please do not pull out or re-insert the cassette while the machine is doing a job (for example, copying, transmitting or receiving), or a paper jam may occur.

4. Connect the handset,

5. Connect the power code.

When you connect the power, your fax machine will automatically print a power failure report, and the display will show “01/01/1995 00:00”.

NOTICE

1. This fax machine must be grounded using a 3-prong plug.

2. Since the machine is grounded through the power outlet, you can protect yourself

from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on before you connect it to a telephone line.

1-4

SETUP &

6. Connect the telephone line.

Multi Line Connections (PBXs)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

Handset curled cord

Telephone line cord

FOR YOUR INFORMATION

It is advisable to have a separate line for the fax machine. You can then leave the machine in AUTO Answer Mode to receive faxes at any time of the day or night.

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being activated each time a telephone call is received.

• As with all fax units this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the fax machine can not be made.

If you have call waiting, ring master, an alarm system, or any other custom calling feature on your telephone line, it may create a problem in operation of your fax unit.

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the machine to work with a private branch exchange(PBX),

1) It is not guaranteed that the imit will operate correctly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX.

2) If all incoming calls will be answered by a switchboard operator, it is recom mended that the Answer Mode be set to be MANUAL. (See page 7-2.) All incoming calls should initially be regarded as telephone calls.

3) The unit may be used with either the pulse or tone dialing telephone types.

i-5

2. THE CONTROL PANEL KEYS

FAX-900

THE CONTROL PANEL KEYS

FAX-950MI980MH500M

® One-Touch Area

brother

□

n——cj—d—ch

—q—Q—□—Q—n—q—□—□-

™c

—id—d—□—□-

—d—q—□—□—q—p—q—Q-

@ User Setting Area

HlqETfJ POiUJiVQ SentNO

] Mtt ^□ci7i0iiMi3e ntxR maiscAN

ozmxniio

Gtfi JKL frflVO

rrnmm

[ZZ3 ICZ3CZZ1GZI

SPD. DIAL 1 * OZ

[ZZ] il OnrXDCXD

©Telephone Area

mtelWAXTSOOM

PLAIN PAPER FAX

COPY

3 I I

2-1

THE CONTROL PANEL KEYS

1. Liquid Crystal Display 2, HOLD

O ONE-TOUCH AREA

The LCD displays messages that will help you set up and operate your fax machine. (On-Screen Programming) (See page 3-1.)

3. HOOK

This key lets you dial telephone and \ fax numbers without lifting the hand- \ set. (See page 5-1.)

—□—c

—

—c

«dC

—□—c

—q—c —q—c —q—□

■C

—□wCh

£] □

You can use this key to put a call on hold. (See page 5-1.)

4. PAUSEÌREDIAL

This key re-dials the last number called. (See page 6-5.) This key is also used to insert a pause in autodial numbers. (See page 5-1.)

5. SPD. DIAL

This key lets you access previously stored speed dial phone numbers with a two digit number. (See page 4-7, 5-1.)

..... sOfl

||Ì||k||QiÌ

■lElCh

/ 6. SHIFT

This key is used to access the “31” through These keys give you instant access to

“60” One-Touch keys. (See page 4-4.) previously stored phone numbers.

7. One-Touch Dial Keys

(See page 4-4, 5-1.)

2 2

THE CONTROL PANEL KEYS

8. (Left Arrow)

This key moves the LCD cursor to the left. It also allows you to back up one step when you are in a function mode (see page 3-5) or Telephone Index.

10. TEL-INDEX

This key allows yon to alpha betically look upnumbers stored in the dialing memory. (Seepage 5-2.)

mpix

—

ABC

JKL mo ^

HOLD

[zz: ^

FiUSE'fEaAi I

------

1 1 II

G>i.'

1 ^

JL8JL

UL ir

II II

9, COPY

Press this key to make a copy. (See page 8-1.)

11, STOP

This key stops a fax, cancels an operation, or exits from func

tion mode. (See page 3-5.)

DEF-X

3 1

■^!

WXY 1

9 V

QZ \

# h

12, Number Keys

These twelve keys are used to dial phone and fax numbers (see page 5-1), and can also be used as an alphanumeric keyboard for entering information into the

fax machine (see page 3-7).

13, START

Use this key to start an operation, such as sending a fax. (See page 6-3.)

14.

—► (Right Arrow)

This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 3-

5) or Telephone Index.

2-3

CONTROL PANEL

® USER SETTING AREA

* When the cover is closed.

15. PRINTING CARTRIDGE

The LED will blink when the Print ing Cartridge needs to be replaced.

17. COVERPAGE

This key is used to send a Cover Page as the first page of a fax transmission. (See page 6-14.)

¡¡¡■P^

.......

...........

16. TIMER

This key is used to set a delayed transmission. (See page 6-7.)

18. PUSH

Push at this point and open the cover to access. “User Setting Area D.”

20. QUICKSCAN

(Only for FM-950MI980MH500M)

19. CALL

This key is used to activate a call reservation and call back message. (See page 6-17.)

21. Resolution

This key is used to set the reso lution requirements when send

ing a fax. (See page 6-2.)

2-4

This key enables you to scan in your originals at three times the normal speed, by storing them in the memory before actual transmission. (See page 6-6, 9-4.) When QUICKSCAN is pressed, Broadcasting is available. (See page 6-8.)

20. CURRENT SETTING

(Only for FAX-900)

This key is used to set contrast, multiple resolution setting, overseas mode, password, etc. (See page 6-3, 6-

11, 6-12, 10-2.)

Ц ■- n-

5 a

L..^.' ^ -■

THE CONTROL PANEL KEYS

® USER SETTING AREA

* When the cover is open.

22. FUNCTION

This key accesses the function and programming mode (OSP), so you can alter various settings. (Seepage 3-1.)

24. INTERRUPTfSET

This key is used to temporarily interrupt the job. (See page 6-9.)

This key is used for storing a function setting into the fax machine. (See page 3-5.)

23. CLEAR

This key deletes entered data or backs up one step in function procedime. (See page 3-5.)

25. POLLING

This key accesses the polling feature. (See page 9-1.)

26. HELP

(Only for FAK-d50MI980Mll500M)

Press this key whenever you want

a quick reference Help List printed. This Help List will give you information on how to perform cer tain settings for a function, how to

some basic information for sending

or receiving faxes.

(See page 3-1, 3-5, 3-6)

27. CURRENT SETTING

(Only for FAX-950MI980MI1500M)

This key is used to set contrast, multiple resolution setting, overseas

mode, password, etc. (See page 6-3,6-

11, 6-12, 10-2.)

28. Answer Mode

This key is used to specify how the fax machine should handle incoming calls. (See page 7-1.)

2-5

IQHOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

We have designed your fax machine with on-screen programming and a HELP key (only for FAX950M/980M/1500M), for user-friendly programming that helps you take full advantage of all the functions your fax machine has to offer.

On-screen Programming (OSP)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompt

messages to help you program your fax machine. All you need to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

Function Selection Table

________________________________________

If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the owner's manual. To help you understand what function selections, options, and settings are found in your fax programs, we have the following Function Selection Table. Read through this table to gain a basic understanding of what your new fax model can do, and then the next section will begin instructing you how to use on-screen programming.

Level one

function

1. CANCEL

JOB

2. PRiNT

REPORTS

Level two

function

Explanation of Options

If you wish to cancel a job that has been set with the timer, a polled job etc., use this function.

You can print several different lists and reports, which are available under function item 2. PRINT REPORTS.

Factory

setting

Page

6-9

11-1

If you register names and numbers on One-

1. SETUP ONETOUCH DIAL

Touch dial keys, you can dial a number automatically just by pressing a One-Touch

4-4

key. (60 locations) If you register names and numbers as Speed-

3. SET AUTO

DIAL

2. SETUP SPEED-DIAL

Dial numbers, you can dial a number auto matically just by pressing SPD. DIAL and

4-7

a two digit number. (100 locations)

S-1

3. SETUP NUMBER

GROUPS (Only lor FAX-950M/

This is used for setting up a group number used for broadcasting.

4-8

HOW TO USE 0№SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

4. USER

OPTIONS

Level two

function

1. SMOOTHING

2. BEEPER

3. COVERPAGE

4. GRAY SCALE

5. PRINT REDUCTION

6. PRINTER ALARM

1. SET TONE/PULSE DIAL

Explanation of Options

Smoothing enhances the appearance of in coming faxes. If you set SMOOTHING to ON, you can receive messages with smoothing. ON/OFF

You can adjust the volume of the beeper with this function. OFF/LOW/HIGH

If you set COVERPAGE to ON, you can send your documents with a Cover Page generated by your machine. When the COVERPAGE setting is ON, you can select a Cover Page comment. ON/OFF

You can select a GRAY SCALE level.

16/32

You can set up the printing reduction. OFF/93%/87%/73%/MANUAL

You can setup the printing alarm condition. ONCE/3 TIMES/CONTINUE

There are two different dial types and you must select the type of signal suitable for your telephone. TONE/PULSE

■ Factory

setting

LOW

OFF

93% 7-6

ONCE 7-7

TONE

Page

7-4

4-1-2

6-16

6-13

4-1

5, TELEPHONE

OPTIONS

2. SET RING DELAY

3.AUT0 REDIAL

4, SPEAKER

VOLUME

5. SET F/T RING TIME

6. SET RING VOLUME

The number of rings that will occur before F/T or AUTO Answer Mode selections are activated. 0/1/2/3/4 rings

If you set AUTO REDIAL to ON, your ma chine will automatically re-dial the last number called if the number was busy or the call failed for some other reason. ON/OFF

You can set the speaker volume. OFF/LOW/HIGH

F/T RING TIME sets the time for simulated ringing in F/T mode.

10/20/30/60 seconds

You can set the ring volume.

OFF/LOW/HIGH

2 7-2

LOW

HIGH

6-5

7-5

7-4

7-5

3-2

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

5. TELEPHONE

OPTIONS

6. SETUP

SYSTEM

Level two

function

Explanation of Options

If you have distinctive ringing service from your phone company, you can use this func

7. DISTINCTIVE (Only for FAX-950M/

980M/1500M)

tion to register the ringing pattern of your fax number. And if you set it to ON, you can use the registered number as a fax number only. OFF/ON/SET

If you enter the date and time in 24-hour

1. SET DATE format, the LCD will display the date and

AND TIME time and will also be printed on outgoing

faxes. If you frequently have delayed jobs, all for

2. SET DAILY JOB TIMER

execution at same time each day, you can

program that time. Once you register it, you do not need to enter that time, just press TIMER.

3. ACT, REPORT INTERVAL

You can select the time interval at which the activity report is printed. 6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STA

4. SET STATION ID

TION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the auto matic Cover Page.

Factory

setting

OFF

01/01/1995

00:00

OFF

Page

7-13-17

4-2

6-7

11-3

4-3

5. FAX REMOTE CODE

6. SET COVERPAGE

7. SET RECEIVE

PASSWORD

Current Setting Chart

Level one

function

CURRENT SEHING

Level two

function

1. CONTRAST

If you enter REMOTE CODE, you can acti vate or deactivate the fax machine from a remote telephone.

ON/OFF You can register your own two programma

ble comments on the Cover Page. You can setup the password for the receiv

ing documents.

ON/OFF/PLUS

Explanation of Options

There are three types of contrast settings. Usually the AUTO setting is acceptable.

But if you want to send an especially light

or dark document, please change the set

ting. AUTO: Default setting is AUTO. Contrast

setting always reverts to AUTO after one

transmission.

S. LIGHT: To send very light documents.

S. DARK: To send very dark documents.

>K51 (ACT.)

#51 (DEACT.)

OFF

Factory

setting

AUTO ^ 6-3

7-10

6-15

10-3

Page

3-3

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

Level two

function

Explanation of Options

Factory

setting

Page

If you need to send a set of originals at various resolutions, this function will allow

2. RESOLUTION

you to send your required resolution by page. (If all documents are the same reso lution, use the Resolution key. See page 2-

STAN

DARD

6-12

4 #21.)

CURRENT

SETTING

3. OVERSEAS MODE

STANDARD/FINE/S. FINE/PHOTO If you have trouble when sending overseas,

you may want to use set OVERSEAS MODE to ON.

OFF

6-11

ON/OFF

4. PASSWORD

TRANSMISSION

You can send a fax with four-digit pass word,

10-2

Using the Function Mode to Access On-Screen Programming (OSP)

You can access the function mode by pressing FUNCTION found in the User Setting Area of your fax Control Panel. (See page 2-5.)

When you enter the function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-1 through 3-3 for these Level One Functions), as seen below.

Left arrow

sequence

Right arrow or

auto scroll

sequence

a number of upper row will blink.

3-4

HOWTO USE ON-SCREEN PROGRAMMING (OSP)

: ip

.............

These function options will appear two at a time on the display. You can then choose one of these options by pressing SET when your desired option appears on upper row of the LCD and blink it’s number.

You can also move through the function menu options at a faster rate by pressing —► (right

arrow). (See page 2-3 to locate this key on your Control Panel.) When you find the option you want on upper row, press SET.

You can simply press the Level One Function number associated with each option (refer to page

3-1 through 3-4).

Helpful Hints If you want to exit the function mode, simply press STOP. Also, if you select the

wrong menu, and to return to the previous step, press CLEAR.

..... ...............

......

Displays for On-Screen Programming (OSP)

SPEAKER : HIGH

.SELECT < > & S

ET KEY

When you see the LCD displays, the upper row of LCD will

show the currently selected option, and lower row will show a help message that gives you brief instructions on how to proceed. The example shows the current speaker volume is high and prompts you to use <— (left arrow) and —► (right arrow) to alter the setting, and then to press SET to store it.

Help Key (OnlyforFAX-950MI980Mll500M)

Press this key whenever you need a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes.

How to print a Help List

Press HELP to get a print-out of the Help List. Use it when you need information about how to register or set one of the functions, or how to send or receive faxes. You can request a print-out whenever the machine meets the following conditions:

-while the LCD displays the date and time.

-while the machine is timer waiting.

-while the machine is polled/polling waiting.

-while the machine is at level one or two of the function menu,

-while you are using the phone.

3-5

**iHc*-i:***ir****il; |-| [ : P LIST ★ *’^ ** * “^ ** * ’

<STEPS FOR KEY EUYCTIOfJS)

DPRESS FUNCTION

EjSELECT A LEVEL ONE FUNCTION

BY PRESSING NUMBER KEY;--, (FROM THE SELECTION I I

CHART ON THE RIGHT)

3)SELECT A LEVEL TWO EUNCTION 8Y PRESSING NUMBER KEY

4)SELECT THE DESIRED SETTING USING THE ARROW KEYS.

SjPRFSS SFT

6)PRESS STOP TO EXIT

NOTE;

MAKE SURE YOU FIRST SET TONE/PULSE(FUNCTIO\ 5-1), DATE/TIME(FUNCTION 6-1) AND STATION ID{FUNCTION 6-4).

<FUNCTION SELECTION CHART)

LEVEL ONE

1.CANCEL JOB

2.PRIN1 KLRORIS--

3.SET AUTO DIAL-- -1.SETUP ONE-TOUCH DIAL

4.USER OPTIONS - --I.SMOOTHING (ON/OFF)

5.TELPH0NE OPTIONS --

6.SETUP SYSTEM --

LEVEL TWO

■1 .ACTIVIT’'' REPORT

2. ALL DIAL LIST

3. TELEPH0NE/FAX INDEX

4. C0VERPAGE FORMA^

5. CALL BACK MSG,FORMAT

6. USER 0°TI0N LIST

7.TRANSMIT REPORT S.P'EMORY STATUS LIST

2.SETUP SPEED-DIAL

3.SETUP NUMBER GROUPS

2.BEEPER 3,C0VF_RPAGE

4.GRAY SCALE

5.PRINT REDUCTION e.PRIiNTER ALARM

-l.SET TONE/PLUSE DIAL (TONE/PULSE) ?,SET RING DtLAY (0/1/2/3/4)

3.AUT0 REDIAL

4.SPEAKER VOLUME

5.SET F/i RING 1IME (10/20730/60)

6.SET RING VOLUME /.DISTINCTIVE

-l.SET DATE AND TIME

2.SET DAILY COB TIMER

3.AC1.REP0R INTERVAL

4.SE, STATION ID

5.TAX REMOTE CODE

5.SET COVERPAGE 7,SET RECEIVE PASSWORD (ON/OFF/PLUS)

OPTIONS

(ON/OFF)

(OFF/lOW/HIGH)

(ON/OFF) (32/16) (OFF/93/87/73/

fONCE/3 TIMES/

(ON/OFF) (OFF/LOW/HIGH)

(02F/L0W/HIGH) (OFF/ON/SET)

(0FF/6H/E2H/24H/

(HAX/TEL/NAME) (ON,'OFF,SET CODE)

MANUAL)

CONTINUE)

20/4D/7D)

KSTORING ONE-TOUCH)

FUNCTION

KSENDING A FAX (AUTO))

NUMBER

INSERT KEYS

[T] ^ □ OR

DOCUMENTATO^

SPRINTING A LIST/REPORT>

FUNCTION

I I

MANUAL MODE AUTO MODE

*-0R DEDICATED *FOR DEDICATED TCLCPHONC use TAX use ONLY.

ONLY.

ONE-TOUCH

NUMBER START

KEY

CD -> □ ^

“0 SELECT

REPORT TYPE

□

ONE-TOUCH NUMBER

SPD.JIA

<-AX R

EXAMP EE

KEYS

□

TO EN”ER

PHONE

START

□

TWO

DIGITS

□

ECEP'^ION SETTINGS)

F/T MODE

*FOR BOTH FAX AVD

TCLCPilOiVL'.

f -k--k-ic -h yc -k -k-k

AL = HA

SET

□

KEYS

TO ENTER

NAME

TAD MODE

*WHEN CONNECTING

CXTlRNAL TlLFTKONl

ANSWERING DEVICE.

SET

□

3-6

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

How to Enter Text in Function Mode

Each number key has two or three letters printed above it. The following keys “1”, and “>K”have

no printed letters because they have special characters.

ABC DEF

GHI

PRS TUV

JKL

5 8 9

MNO

WXY

0 #

By pressing the appropriate number key the correct number of times, you can get the character you want. When you are making certain settings, such as the station ID settings, you

need to enter text into your fax machine.

Key

2 A B 3 4 G

6 M N 7 8 T

9 w

Let’s say that you want to enter the initials “BR”. Follow the example of next page,

once

D E

P R

twice three times

C 2

F H K

I 4 L 5 0

U V

Y 9

four times

KEYS TO BE PRESSED

1. Press 2 twice to enter the letter B.

2. Press 7 twice to enter the letter R,

NAME ENIEI</PRE

NAME:B

ENTER./PRESS SET TO END

f NAML■; BR

, LN U R/PRfSS SET TO END

:l TO

6 7 8

.. .. . .. .

END

3. Press SET.

3-7

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

..................................

1. If you want to enter a blank space, press —(right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use ^4— (left arrow) to move the cursor back to where it is. When you reach the letter, you can enter a new one in it’s place. You can only overwrite letters, not insert them, so

you may have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you enter a character that is assigned to the same number key as the previous

character, press —► (right arrow) to move the cursor to the right.

FOR YOUR INFORMATION

............

^ -..

.... hhiNNE: : ;:;::;:NNNNNi^* T:::NS

How to Enter Special Characters, Symbols and Punctuation Marks in the Function Mode

1 key

-------------* key —#key

The “1” key contains all the accented characters. The and the “#” key are used for punctuation marks and symbols. Let’s say that you want to enter the Symbol Follow the example below.

-----

----------------

AEOUACEEl

-----

(space) !”#$%&’()*+,-./ :;<=>?@[]^_

KEYS TO BE PRESSE

1. Press * to show a list of characters.

2. Press sK, sK, * (6 times).

3. Press —► (right arrow).

T eSSb

NAHE:JAME:5

ENTER/PRESS .SE! 10 ENIj

NAHL: JAMES

MARK 1 C - . /

NAME:JAMES &

MARK- )=K-i-.-. /

name:JAMES &

ENTER.-'PRE.SS SET TO EMC

3-8

Pill^E FUNCTION SETTINGS

4. TELEPHONE FUNCTION SETTINGS 1

There are some settings, such as the date and time, you should make to your fax machine before you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing activates the function mode and On - Screen Programming prompts. You can complete a variety of settings in this mode.

Setting the Dialing Mode (TonelPulse)

Your fax machine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is

initially set to TONE, so you do not need to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below:

FUNCTION on the control panel. This

F LCD

1. Press PUSH and open the cover.

2. Press FUNCTION.

You will see scrolling options on the display. You can choose one.

3. Press 5.

4. Press 1.

After two seconds you will be automatically

prompted to select pulse or tone.

5. Press <— (left arrow) or —► (right arrow) to find the dialing mode that

matches your telephone line.

Example: PULSE.

6. Press SET.

7. Press STOP to return to date and

time.

Setting the Beeper Sound Level

01/01/1995 00:00 f AX/COPY; rN.5iRT DOCUHFNT

UiE SCROLL FNTER N0. & SFT KKY

5.TF:1 EPflONF OPTIOhiS

PRESS STOP TO CANCEL l.SLL TONL/PULSr DIAL

PRESS STOP iC) CANCFl

ПГЛ1 HFIPOU : lONE SELECT < > & SET KEY

DIAL Hi-[HOD: IMPULSE SELECT < > & SET

mSET lONI/PblSE DIAL

2 . SET RING DEI AY

....

IEY:

If the beeper setting is LOW or HIGH, it will ‘"beep” every time you press a key, make an error, or at the end of sending or receiving a fax.

The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on,

select OFF, and if you want it loud, select HIGH.

4-1

lilllllll

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 4.

4. Press 2.

5. Press <— (left arrow) or —► (right arrow) imtil you get the setting you want.

Example: OFF.

SEHINGS

STATUS OF LCD DISPLAY

01/Oi/ FAX/си

US‘ < rN ! ER

PRESS .STOP Г0 CЛNCFL

2.B:fp:R

PRFSS STOP

P-:

S E

В LLP SLLL

199b 00:00 i^VilNSERI ilOC

feio SCROLL: N0. & S^T KEY

. iJSt R OIMTONS

CANCEL

LOW

> A SLL KEY

ER : OF г

SET kf:y

'Л

UMlNT

6. Press SET.

2 .BEEPER

S.COVLRPAGE

7. Press STOP to return to date and time.

Setting the Date and Time

Your fax machine shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode.

YS TO BE PRESSED

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 6.

4. Press 1,

5. Enter the last two digits of the year.

Example: 94.

STATUS OF LCD DISPLAY

( n 1 / 0 : FKx/i

(use < > TO SCROLL

. PRESS STOP TO CANCEL

= 4 .SET DALE AND TIME

(PRESS STOP TO CANCEL

rENTER & SET

/ ] Q i-T ri 0 ■ n Г.1

:0PV;INSFR1 COCLMEN" ^

Enter N0.;:A set kev

fj. SETUP SYSl-M

YEAR T-XX

.......

YIAR : 94 ENIER & SET KEY

KFY

6. Enter two digits for the month. (JAN.

= 01, OCT.= 10, etc.)

Example: 09.

'month ; XX

гМШТН 1 09

ENTER & SEI KEY

4-2

TELEPHONE FUNCTION SETTINGS

liilil:

7, Enter two digits for the day.

Example; 12.

8. Enter the time in 24-hour format.

Example: 15:25 (3:25 P.M.).

9. Wait for two seconds.

10. Press STOP to exit and view the new date and time.

Helpful Hints If you do not register your station ID, you can not print the date and time on

I CAY : XX ! FNTFR & SET KEY

CAY : ]?

[ tin tR & SET KEY

TIME : XX:XX

ENTtR & SET KEY

TIME : L 5:2 b

ENIER & SET KEY 1 .SI i CATF ANIl T !Mt

2. SLY IJAILV JOB TIMER

Oh)/12/1994 15:25 FAX/COPY:INStRl DOCUMENT

every fax pages you send.

Setting the Station ID ______

The Station ID is for identification purposes. Here you can store your name, fax number, and

telephone number. Your machine then prints this information on the electronic Cover Page and

every fax page you send.

TUS OF LCD DISPLAY

1. Press PUSH and open the cover.

2. Press FUNCTION.

3. Press 6.

4. Press 4.

You will then be prompted to enter your fax

number.

5. Enter your fax number (up to 20 dig its).

Example: 4155554444.

6. Press SET.

You will now be prompted to enter your telephone number.

7. Enter your telephone number (up to 20 digits).

If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445.

09/J2/I994 15:25 EAX/CrjFY : IN-StRI DOCUMEN

UbE < > TO SCROlI

FNIIR NO. a SF.I KEY

6. SI TUP SYSTEM

PRESS STOP 10 CANCEL

4. SET STATION ID

I PRFSS STOP TO CANCFl

'■ FAX: . r NT TR S SET KEY

FAX:4T55554444 FNTFR a SET KEY

1*1*

TEL:

[ ENTER a SET KEY

iiiii

4-3

+ 74 hidden pages