Brother FAX-T94 User Manual
USER’S GUIDE
FAX-T94
FAX-T96
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
i
ii
Safety precautions
To use the fax machine safely
Save these instructions for later reference.
WARNING
There are high voltage
electrodes inside the fax
machine. Before you clean the
fax machine or clear a paper
jam, make sure you have
unplugged the power cord from
the power outlet.
Be careful not to cut yourself
on the sharp edges of the
metal part shown in the
illustration.
After you have just used the
machine, some internal parts
are extremely HOT! Please be
careful.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
Sharp Edge
iii
WARNING
■
Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■
Install equipment with a power cord near a socket-outlet that is
easily accessible.
■
Do not use a telephone in the vicinity of a gas leak to report a
leak.
Caution
■
Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line and on the telephone line, or unplug the lines
during a lightning storm.
■
Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.
■
Avoid using a telephone other than a cordless type during an
electrical storm. There may be a remote risk of electric shock
from lightning.
iv
Choosing a location
Place the fax machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the fax machine near a telephone
socket and a standard, grounded power outlet. Choose a location
where the temperature remains between 10° and 35°C.
Caution
■
Avoid placing the fax machine in a high-traffic area.
■
Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■
Do not expose the fax machine to direct sunlight, excessive heat,
moisture, or dust.
■
Do not connect the fax machine to electrical outlets controlled by
wall switches or automatic timers.
■
Disruption of power can wipe out information in the fax machine’s
memory.
■
Do not connect the fax machine to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt
the power supply.
■
Avoid interference sources, such as speakers or the base units
of cordless phones.
v
NO !
NO !NO !
Quick Reference Guide
Sending faxes
Automatic transmission
1
Insert the document face
down in the ADF (up to 10
pages).
2
Enter the fax number you
want to call.
3
Press
Storing numbers
Storing One-Touch Dial
numbers
1
Press
2
Press a One-Touch key
where you want to store a
number.
3
Enter a number (up to 20
digits), and then press
Menu/Set
4
Enter a name (up to 15
characters) or leave it blank,
and then press
5
Press or to select the
type of number and press
Menu/Set
6
Press
Fax Start
Menu/Set, 6, 1
Stop/Exit
.
.
Menu/Set
.
.
Storing Speed-Dial numbers
1
Press
2
Enter a two-digit Speed-Dial
number (00-99).
3
Press
4
Enter a number (up to 20
digits), and then press
Menu/Set
5
Enter a name (up to 15
characters) or leave it blank,
and then press
6
Press or to select the
type of number and press
.
.
Menu/Set
7
Press
Menu/Set, 6, 2
Menu/Set
.
.
Stop/Exit
.
Menu/Set
.
.
.
vi
Dialling operations
Making copies
One-Touch Dialling
1
Insert the document face
down in the ADF.
2
Press the One-Touch key
where you want to call.
3
Press
Speed-Dialling
1
Insert the document face
down in the ADF.
2
Press
press
Speed-Dial number
3
Press
Search
1
Insert the document face
down in the ADF.
2
Press
use the dial pad to enter the
first letter of the name you
are looking for.
3
Press or to search
the memory.
4
Press
LCD shows the name you
want to call.
Fax Start
Search/Mute
#
and the two-digit
Fax Start
Search/Mute
Fax Start
.
.
, when the
, then
.
and
Making a single copy
1
Insert the document face
down in the ADF.
2
Press
twice.
Sorting multiple copies
1
Insert the document face
down in the ADF.
2
Press
3
Enter the number of copies
you want (up to 99).
4
Press
5
Press or to select
SORT
Copy/Reports
Copy/Reports
Copy/Reports
Menu/Set
, and then press
.
.
.
vii
Table of Contents
1
2
Introduction ..........................................................................1-1
Using this Guide ...............................................................1-1
Finding information.....................................................1-1
Symbols used in this Guide........................................1-1
Part names and functions...........................................1-2
FAX-T94 control panel overview .....................................1-4
FAX-T96 control panel overview ...................................... 1-6
About fax machines .......................................................... 1-8
Fax tones and handshake..........................................1-8
ECM (Error Correction Mode).....................................1-9
Connections.................................................................... 1-10
Connecting an external telephone............................ 1-10
Connecting an external telephone answering
device (TAD) ........................................................1-11
Sequence ............................................................. 1-11
Connections ......................................................... 1-12
Recording outgoing message (OGM) on
an external TAD ...............................................1-13
Using extension telephones (For U.K. only).........1-14
Multi-Line Connections (PABX)................................ 1-16
If you are Installing the Fax machine to Work
with a PABX .....................................................1-16
Custom features on your phone line......................... 1-16
Paper .....................................................................................2-1
About paper ......................................................................2-1
Handling and using plain paper .................................. 2-1
Paper specifications for the paper tray................... 2-1
How to load paper ......................................................2-2
To load paper .........................................................2-2
3
4
On-Screen Programming ....................................................3-1
User-friendly programming...............................................3-1
Menu table..................................................................3-1
Memory Storage.........................................................3-1
Navigation keys ................................................................3-2
Initial Setup ..........................................................................4-1
Getting started..................................................................4-1
Setting Tone or Pulse dialling mode........................... 4-1
Setting the Date and Time..........................................4-1
viii
Setting the Station ID..................................................4-2
Entering text ...........................................................4-3
Inserting spaces .....................................................4-4
Making corrections .................................................4-4
Repeating letters .................................................... 4-4
Special characters and symbols ............................ 4-4
Setting the Beeper Volume.........................................4-5
Setting the Speaker Volume....................................... 4-5
Setting the Ring Volume.............................................4-5
PABX and TRANSFER...............................................4-6
Setting PABX..........................................................4-6
Setting the Clock Change ........................................... 4-7
Melody Settings (Only for FAX-T96).................................4-8
Setting the Ring Pattern..............................................4-8
Setting the Music on Hold...........................................4-8
5
Setup Receive ...................................................................... 5-1
Basic receiving operations................................................ 5-1
Choosing the Receive Mode.......................................5-1
To select or change your Answer Mode.................5-3
Setting the Ring Delay ...............................................5-4
Setting the F/T Ring Time (FAX/TEL mode only).......5-5
Recording the Fax/Tel Outgoing Announcement
(F/T MESSAGE) (FAX-T96 only)............................5-6
Fax Detect ..................................................................5-7
Printing a reduced incoming fax ................................. 5-8
Reception into memory...............................................5-9
Receiving a fax at the end of a conversation.............. 5-9
Advanced receiving operations.......................................5-10
Operation from extension telephones.......................5-10
For FAX/TEL mode only ...........................................5-10
Remote Call Transfer................................................5-11
To transfer a telephone call to the fax machine ....5-11
Changing Remote Codes .........................................5-12
To change Remote Codes....................................5-12
Printing a fax from the memory
(For FAX-T94 only)...............................................5-12
Polling.......................................................................5-13
Secure Polling ......................................................5-13
Setting up Polling Receive....................................5-13
Setup for Polling Receive with Secure Code........5-14
Setup Delayed Polling Receive ............................5-14
Sequential Polling .....................................................5-15
Telephone Services........................................................5-16
ix
Caller ID (Caller IDentification) (U.K. only)...............5-16
Advantages of Caller ID............................................5-16
For Business ........................................................5-16
At Home ...............................................................5-16
Set the Caller ID to ON.............................................5-17
How Does the Caller ID Work?.................................5-17
The Caller ID Appears on the Display
When Your Telephone Rings ........................... 5-17
The Caller ID is Stored in Your Machine’s
Memory ............................................................5-18
Selecting a Caller ID from the Memory for
Call Reply.............................................................5-19
To Activate Certain Network Services
When Using Call Reply .................................... 5-20
Call Reply to DDI numbers via Caller ID ..............5-21
Clearing the Caller ID Stored in Memory
(For FAX-T96 only)...........................................5-21
Printing Caller ID List............................................5-21
BT Call Sign (For U.K. Only) ....................................5-22
To enable the machine to work with BT Call Sign
(Only with your external phone) .......................5-22
6
Setup Send ...........................................................................6-1
How to dial........................................................................6-1
Manual dialling............................................................ 6-1
One-Touch dialling ..................................................... 6-1
Speed-dialling............................................................. 6-1
Search ........................................................................6-2
How to fax.........................................................................6-3
Automatic transmission ..............................................6-3
Manual transmission................................................... 6-4
Sending a fax at the end of a conversation ................ 6-4
Basic sending operations ................................................. 6-5
Sending faxes using multiple settings ........................6-5
Contrast......................................................................6-5
Fax resolution.............................................................6-6
Multiple Resolution Transmission...............................6-6
Manual and automatic fax redial................................. 6-7
Cancelling a job while scanning, dialling and
sending the document ............................................ 6-7
Cancelling a scheduled job.........................................6-8
Advanced sending operations .......................................... 6-9
Electronic Cover Page................................................6-9
Cover Page for Next Fax Only .............................6-10
x
Always send Cover Page .....................................6-11
Using a printed Cover Page .................................6-12
Composing your own comments ..........................6-12
Overseas Mode ........................................................6-13
Call Reservation .......................................................6-13
Print Sample Call Back Message .........................6-14
Delayed Fax..............................................................6-15
Setting up Polled Transmission (Standard) ..............6-16
Setup for Polling Transmit with Secure Code...........6-17
Secure Polling...........................................................6-18
Memory Transmission ..............................................6-18
Out of memory message ..........................................6-19
Broadcasting.............................................................6-19
Interrupting Delayed Fax and Polled Transmit jobs ...6-20
TX Lock System........................................................6-20
Using TX Lock System .............................................6-21
Setting Up the TX Lock System for
the First Time....................................................6-21
Changing the TX Lock System Password ............ 6-22
Switching TX Lock System ON.............................6-22
Switching OFF TX Lock System...........................6-23
7
xi
Quick-Dial numbers and dialling options ..........................7-1
Storing numbers for easy dialling ..................................... 7-1
Storing One-Touch Dial numbers...............................7-1
Storing Speed-Dial numbers....................................... 7-3
Changing One-Touch and Speed-Dial numbers......... 7-4
Setting up Groups for Broadcasting............................7-5
Dialling options .................................................................7-6
Manual dialling............................................................7-6
On Hook Dialling.........................................................7-6
One-Touch Dialling..................................................... 7-7
Speed-Dialling ............................................................7-7
Search ........................................................................7-8
Pause .........................................................................7-8
Mute............................................................................7-8
Answering Calls with the Speakerphone
(Only for FAX-T96).................................................7-9
Redial (Telephone) .....................................................7-9
Redial (Fax)................................................................7-9
Tone or Pulse ...........................................................7-10
8
Remote Fax Options (Only for FAX-T94) ...........................8-1
Programming a Fax Forwarding number.................... 8-1
Setting Fax Storage.......................................................... 8-2
Backup Print ...............................................................8-2
Setting your remote access code ..................................... 8-3
Remote Retrieval.............................................................. 8-4
Using your remote access code .................................8-4
Remote commands ....................................................8-5
Retrieving fax messages ............................................ 8-6
Changing your Fax Forwarding number ..................... 8-6
9
Message Manager (Only for FAX-T96) ............................... 9-1
Message Manager Mode.................................................. 9-1
Setting Up Message Manager .................................... 9-1
Flexible Memory Settings (Message Store) ............... 9-2
Setting the Message Store..................................... 9-3
Recording the Message Manager’s Outgoing
Message (TAD MESSAGE) .................................. 9-4
Listening to the Outgoing Message (OGM)............ 9-4
Erasing the Outgoing Message (OGM) ..................9-5
Activating Message Manager Mode ...........................9-5
Message Indicator ......................................................9-6
What Happens When the Memory Is Full... ............ 9-6
Playing Voice Messages ............................................9-7
Printing a Fax Message..............................................9-8
Backup Printing Option...............................................9-8
Erasing Messages ......................................................9-9
To erase voice messages individually.................... 9-9
To erase messages all at once ..............................9-9
Setting the Maximum Time for Incoming Messages
Setting the Toll Saver ...............................................9-10
ICM Recording Monitor ............................................ 9-11
Recording a Conversation........................................9-11
Fax Forwarding/Paging ................................................. 9-12
Programming a Fax Forwarding Number .................9-12
Recording the Paging Outgoing Message (OGM).... 9-13
Programming the Paging Number............................9-13
Remote Retrieval............................................................ 9-14
Using the Remote Access Code............................... 9-14
Changing the Remote Access Code ........................ 9-15
Remote Control Commands.....................................9-16
Retrieving the Memory Status List............................ 9-18
Retrieving Fax Messages.........................................9-18
Changing the Fax Forwarding Number .................... 9-19
....9-10
xii
10
Printing reports ..................................................................10-1
FAX settings and activity ................................................ 10-1
Customizing the Transmission Verification (Xmit)
Report...................................................................10-1
Setting the Journal Period ........................................10-2
Printing reports .........................................................10-3
To print a report ........................................................10-3
11
12
13
Making copies ....................................................................11-1
Using the fax machine as a copier..................................11-1
Copy operations .............................................................11-1
Making a single copy ................................................11-2
Copy options: Single or Multiple copies, Sort/Stack,
Reduce/Enlarge....................................................11-2
Important information ........................................................12-1
Important Safety Instructions..........................................12-1
Trademarks.....................................................................12-4
Troubleshooting and routine maintenance .....................13-1
Troubleshooting ............................................................. 13-1
Error messages ........................................................13-1
Printer Jam or Paper Jam.........................................13-3
Document Jam .....................................................13-3
Paper Jam............................................................13-4
If you are having difficulty with the fax machine .......13-6
How to improve print quality ...........................................13-8
Cleaning the print head ........................................ 13-8
Routine maintenance....................................................13-10
Changing the ribbon ...............................................13-10
Cleaning the scanner.............................................. 13-14
Packing and shipping the machine...............................13-15
xiii
G
S
14
15
Glossary ............................................................................... G-1
Specifications ...................................................................... S-1
General ............................................................................ S-1
Copy ................................................................................ S-1
Fax .................................................................................. S-2
Index .......................................................................................I-1
Accessory List .................................................................... A-1
1
Introduction
Using this Guide
Thank you for buying a Brother fax machine. This fax machine is
simple to use, with LCD screen instructions to guide you through
programming it. You can make the most of the fax machine by taking
a few minutes to read this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.
Bold Bold typeface identifies specific keys on the fax
machine control panel.
Italics
Courier New
Warnings inform you what to do to avoid possible personal
injury.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are not
compatible with the fax machine.
Italicized typeface emphasizes an important
point or refers you to a related topic.
Courier New typeface identifies the messages on
the LCD of the fax machine.
INTRODUCTION 1 - 1
Part names and functions
■
Front view
3 Paper Wire
1 Telephone Handset
2 Handset Curled Cord
No. Name Description
1 Telephone Handset You can call someone by using this.
2 Handset Curled Cord To connect the machine and the telephone
handset.
3 Paper Wire Extension Supports the recording paper.
4 Paper Tray Load recording paper here.
5 Paper Guides Press and slide it to fit the document width.
6 Control Panel Use the keys and display to control the fax
machine.
7 Cover Open Lever To open top cover, lift this lever.
Extension
4 Paper Tray
5 Paper Guides
6 Control Panel
7 Cover Open
Lever
1 - 2 INTRODUCTION
■
Rear view
8 Telephone
Line socket
9 External Telephone
Line socket (Not for the U.K.)
No. Name Description
8 Telephone Line socket Plug in the modular plug on the telephone line
here.
9 External Telephone Line
socket
Plug in the modular plug on the external
telephone line here.
(Not for the U.K.)
INTRODUCTION 1 - 3
FAX-T94 control panel overview
1
2
13
12
3
LCD (Liquid Crystal Display)
1
Displays messages to help you set
up and operate your machine.
Tel
2
Use to shuttle the line between
handset and monitor speaker.
Dial Pad
3
Dials phone and fax numbers and
can be used as a keyboard for
entering information into your
machine.
# key lets you switch the dialling
type during a telephone call from
"PULSE" to "TONE".
Redial/Pause
4
Re-dials the last number called.
Also inserts a pause in autodial
numbers.
4 5 6
7
8 9
Search/Mute
5
Lets you dial stored phone numbers
by pressing # and a two-digit
number. Also lets you look up
numbers stored in the dialling
memory. Also, lets you put calls on
hold.
R
6
Use this key to gain access to an
outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.
Receive Mode
7
Use to select how your machine will
handle incoming calls.
Resolution
8
Sets the resolution when you send a
fax or make a copy.
Stop/Exit
9
Stops a fax, cancels an operation or
exits from Menu mode.
10
11
1 - 4 INTRODUCTION
Fax Start
:
Starts an operation, such as
sending a fax.
Copy/Reports
A
With a document in the ADF: Makes
a copy.
Without a document in the ADF:
Lets you access the Reports menu
so you can select a report to print:
HELP LIST, QUICK-DIAL
FAX JOURNAL, XMIT VERIFY
TEL.INDEX, USER SETTINGS
MEMORY STATUS
One-Touch Dial Keys
B
These four keys give you instant
access to previously stored phone
numbers.
Navigation Keys:
C
Menu/Set
Lets you access the menu and
programming mode and stores your
settings in your machine.
or
Press to scroll forward or backward
to set a menu selection.
You can also use these keys to do
an alphabetical search for the
names of stored numbers.
or
Press to scroll through the menus
and options.
—OR—
You can press these keys to adjust
ring or speaker volume.
List.
,
,
and
INTRODUCTION 1 - 5
FAX-T96 control panel overview
151617
1
2
3
LCD (Liquid Crystal Display)
1
Displays messages to help you set
up and operate your machine.
Speaker Phone
2
Lets you speak to the person at the
other end and dial telephone and
fax numbers without lifting the
handset.
Dial Pad
3
Dials phone and fax numbers and
can be used as a keyboard for
entering information into your
machine.
# key lets you switch the dialling
type during a telephone call from
"PULSE" to "TONE".
Redial/Pause
4
Re-dials the last number called.
Also inserts a pause in autodial
numbers.
4 5 6
7
8 9
Search/Mute
5
Lets you dial stored phone numbers
by pressing # and a two-digit
number. Also lets you look up
numbers stored in the dialling
memory. Also, lets you put calls on
hold.
R
6
Use this key to gain access to an
outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.
Receive Mode
7
Use to select how your machine will
handle incoming calls.
Resolution
8
Sets the resolution when you send a
fax or make a copy.
Stop/Exit
9
Stops a fax, cancels an operation or
exits from Menu mode.
10
14
13
12
11
1 - 6 INTRODUCTION
Fax Start
:
Starts an operation, such as
sending a fax.
Copy/Reports
A
With a document in the ADF: Makes
a copy.
Without a document in the ADF:
Lets you access the Reports menu
so you can select a report to print:
HELP LIST, QUICK-DIAL
FAX JOURNAL, XMIT VERIFY
TEL.INDEX, USER SETTINGS
MEMORY STATUS
One-Touch Dial Keys
B
These four keys give you instant
access to previously stored phone
numbers.
Erase
C
Lets you delete voice messages,
fax messages or all messages.
Play/Record
D
Lets you listen to voice messages
and print fax messages stored in
memory. This also lets you record
telephone calls.
MIC (Microphone)
E
Picks up your voice when you speak
to another party using Speaker
Phone.
Digital TAD
F
Lets you activate Message
Manager. Also, notifies you that you
have voice or fax messages in the
memory.
List.
Navigation Keys:
G
Menu/Set
Lets you access the menu and
programming mode and stores your
settings in your machine.
or
Press to scroll forward or backward
to set a menu selection.
You can also use these keys to do
,
,
and
an alphabetical search for the
names of stored numbers.
or
Press to scroll through the menus
and options.
—OR—
You can press these keys to adjust
ring or speaker volume.
INTRODUCTION 1 - 7
About fax machines
Fax tones and handshake
When someone is sending a fax, the fax machine sends fax calling
tones (CNG tones). These are quiet, intermittent beeps every
4-seconds. You’ll hear them after you dial and press
they will continue for about 60 seconds after dialling. During that
time, the sending machine must begin the “handshake” with the
receiving machine.
Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You’ll soon learn to listen for
these quiet beeps each time you answer a phone on your fax line, so
you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows
If the fax machine is set to the
call automatically with fax receiving tones. If the other person hangs
up, the fax machine will continue to send the “chirps” for about 40
seconds, and the LCD continues to show
receiving, press
The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for
at least 2 to 4 seconds, so the fax machines can understand how
each is sending and receiving the fax. The handshake cannot begin
until the call is answered, and the CNG tones only last for about 60
seconds after the number is dialled. So it is important for the
receiving machine to answer the call in as few rings as possible.
Stop/Exit
RECEIVE
FAX ONLY
.
.
mode, it will answer every
RECEIVE
Fax Start
. To cancel the
and
When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.
Pay special attention to the directions for connecting a TAD in
this chapter. (See
device (TAD)
1 - 8 INTRODUCTION
Connecting an external telephone answering
on page 1-11.)
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to
check a fax transmission while it is in progress. ECM transmissions
are only possible between machines that both have this feature. If
they do, you may send and receive fax messages that are
continuously being checked by the machine.
The fax machine must have enough memory for this feature to work.
INTRODUCTION 1 - 9
Connections
Connecting an external telephone
You can connect a separate telephone to your machine, as shown
below.
.
Extension
Telephone
External
Telephone
Whenever this external phone (or TAD) is in use, the screen displays
EXT. TEL IN USE
To disconnect the call on the external phone and switch to the fax,
lift the handset and press
Speaker Phone
, and, if the fax handset is lifted, an alarm sounds.
Tel
(for FAX-T94 only) or
(for FAX-T96 only).
1 - 10 INTRODUCTION
Connecting an external telephone answering device (TAD)
Sequence
You may choose to connect an answering device. However, when
you have an external TAD on the same telephone line as the
machine, the TAD answers all calls and the machine “listens” for fax
calling (CNG) tones. If it hears them, the machine takes over the call
and receives the fax. If it doesn’t hear CNG tones, the machine lets
the TAD continue playing your outgoing message so your caller can
leave you a voice message.
The TAD must answer within four rings (the recommended setting is
two rings). The machine cannot hear CNG tones until the TAD has
answered the call, and with four rings there are only 8 to 10 seconds
of CNG tones left for the fax “handshake”. Make sure you carefully
follow the instructions in this guide for recording your outgoing
message. We do not recommend using the toll saver feature on your
external answering machine if it exceeds five rings.
If you do not receive all your faxes, reduce the Ring Delay
setting on your external TAD.
INTRODUCTION 1 - 11
Do not connect a TAD elsewhere on the same phone line
(unless you have the Distinctive Ring service).
TAD
TAD
Connections
The external TAD must be connected as shown above.
1
Set your external TAD to one or two rings. (The machine’s Ring
Delay setting does not apply.)
2
Record the outgoing message on your external TAD.
3
Set the TAD to answer calls.
4
Set the Receive Mode to
only). On FAX-T96, set the Receive Mode to
Choosing the Receive Mode
(See
TAD:ANSWER MACH.
TAD:MSG MGR
on page 5-1.)
(For FAX-T94
.
1 - 12 INTRODUCTION
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up
the ways to handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message.
(This allows the fax machine time to listen for the fax CNG tones
of automatic transmissions before they stop.)
2
Limit your message to 20 seconds.
3
End your 20-second message by giving your Fax Receive Code
for people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing
51 and Start.”
We recommend beginning your OGM with an initial 5-second
silence because the fax machine cannot hear fax tones over a
resonant or loud voice. You may try omitting this pause, but if the
fax machine has trouble receiving, then you must re-record the
OGM to include it.
INTRODUCTION 1 - 13
Using extension telephones (For U.K. only)
It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line,
in addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to
why this arrangement will cause unsatisfactory service, the most
obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order
to make an outgoing call. Additionally, fax receive may not operate
reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your machine, in a
master/slave configuration. In such a configuration, this machine can
always detect whether a telephone is in use, thus it will not attempt
to seize the line during that time. This is known as “telephone
off-hook detection.”
The inadvisable configuration is shown in figure 1 below, and the
recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer
or a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be
inserted into the modular socket of the white “T”-shaped connector
provided as part of the line cord assembly.
1 - 14 INTRODUCTION
EXTENSION
SOCKET
EXTENSION
SOCKET
FAX
MASTER
SOCKET
INCOMING
LINE
INADVISABLE CONNECTION OF EXTENSION SOCKETS
EXTENSION
SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
Fig. 2.
MASTER
SOCKET
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
INCOMING
LINE
INTRODUCTION 1 - 15
Multi-Line Connections (PABX)
Most offices use a central telephone system. While it is often
relatively simple to connect the machine to a key system or a PABX
(Private Automatic Branch Exchange), we suggest that you contact
the company that installed your telephone system and ask them to
connect the Fax machine for you. It is advisable to have a separate
line for the Fax machine. You can then leave the Fax machine in FAX
ONLY mode to receive faxes any time of day or night.
If the Fax machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This
prevents the unit from being activated each time a telephone call is
received.
As with all fax units, this machine must be connected to a two
wire system. If your line has more than two wires, proper
connection of the Fax machine cannot be made.
If you are Installing the Fax machine to Work with a PABX
1
It is not guaranteed that the unit will operate correctly under all
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.
2
If all incoming calls will be answered by a switchboard operator,
it is recommended that the Receive Mode be set to
incoming calls should initially be regarded as telephone calls.
MANUAL
. All
Custom features on your phone line
If you have Voice Mail, Call Waiting, RingMaster, an answering
service, an alarm system or other custom feature on one phone line
it may create a problem with the operation of your fax machine. (See
Custom features on a single line.
1 - 16 INTRODUCTION
on page 13-7.)
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