Brother FAX-T94 User Manual

USER’S GUIDE

FAX-T94
FAX-T96

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE
CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.

The contents of this manual and the specifications of this product are
subject to change without notice.

Brother reserves the right to make changes without notice in the

specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.

i

ii

Safety precautions

To use the fax machine safely

Save these instructions for later reference.

WARNING

There are high voltage
electrodes inside the fax
machine. Before you clean the
fax machine or clear a paper
jam, make sure you have
unplugged the power cord from
the power outlet.

Be careful not to cut yourself
on the sharp edges of the
metal part shown in the
illustration.

After you have just used the
machine, some internal parts
are extremely HOT! Please be
careful.

Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.

Sharp Edge

iii

WARNING

■

Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.

■

Install equipment with a power cord near a socket-outlet that is
easily accessible.

■

Do not use a telephone in the vicinity of a gas leak to report a
leak.

Caution

■

Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line and on the telephone line, or unplug the lines
during a lightning storm.

■

Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.

■

Avoid using a telephone other than a cordless type during an
electrical storm. There may be a remote risk of electric shock
from lightning.

iv

Choosing a location

Place the fax machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the fax machine near a telephone
socket and a standard, grounded power outlet. Choose a location
where the temperature remains between 10° and 35°C.

Caution

■

Avoid placing the fax machine in a high-traffic area.

■

Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.

■

Do not expose the fax machine to direct sunlight, excessive heat,
moisture, or dust.

■

Do not connect the fax machine to electrical outlets controlled by
wall switches or automatic timers.

■

Disruption of power can wipe out information in the fax machine’s
memory.

■

Do not connect the fax machine to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt
the power supply.

■

Avoid interference sources, such as speakers or the base units
of cordless phones.

v

NO !

NO !NO !

Quick Reference Guide

Sending faxes

Automatic transmission

1

Insert the document face
down in the ADF (up to 10
pages).

2

Enter the fax number you
want to call.

3

Press

Storing numbers

Storing One-Touch Dial
numbers

1

Press

2

Press a One-Touch key
where you want to store a
number.

3

Enter a number (up to 20
digits), and then press

Menu/Set

4

Enter a name (up to 15
characters) or leave it blank,
and then press

5

Press or to select the
type of number and press

Menu/Set

6

Press

Fax Start

Menu/Set, 6, 1

Stop/Exit

.

.

Menu/Set

.

.

Storing Speed-Dial numbers

1

Press

2

Enter a two-digit Speed-Dial
number (00-99).

3

Press

4

Enter a number (up to 20
digits), and then press

Menu/Set

5

Enter a name (up to 15
characters) or leave it blank,
and then press

6

Press or to select the
type of number and press

.

.

Menu/Set

7

Press

Menu/Set, 6, 2

Menu/Set

.

.

Stop/Exit

.

Menu/Set

.

.

.

vi

Dialling operations

Making copies

One-Touch Dialling

1

Insert the document face
down in the ADF.

2

Press the One-Touch key
where you want to call.

3

Press

Speed-Dialling

1

Insert the document face
down in the ADF.

2

Press
press
Speed-Dial number

3

Press

Search

1

Insert the document face
down in the ADF.

2

Press
use the dial pad to enter the
first letter of the name you
are looking for.

3

Press or to search
the memory.

4

Press
LCD shows the name you
want to call.

Fax Start

Search/Mute

#

and the two-digit

Fax Start

Search/Mute

Fax Start

.

.

, when the

, then

.

and

Making a single copy

1

Insert the document face
down in the ADF.

2

Press
twice.

Sorting multiple copies

1

Insert the document face
down in the ADF.

2

Press

3

Enter the number of copies
you want (up to 99).

4

Press

5

Press or to select

SORT

Copy/Reports

Copy/Reports

Copy/Reports

Menu/Set

, and then press

.

.

.

vii

Table of Contents

1

2

Introduction ..........................................................................1-1

Using this Guide ...............................................................1-1

Finding information.....................................................1-1

Symbols used in this Guide........................................1-1

Part names and functions...........................................1-2

FAX-T94 control panel overview .....................................1-4

FAX-T96 control panel overview ...................................... 1-6

About fax machines .......................................................... 1-8

Fax tones and handshake..........................................1-8

ECM (Error Correction Mode).....................................1-9

Connections.................................................................... 1-10

Connecting an external telephone............................ 1-10

Connecting an external telephone answering

device (TAD) ........................................................1-11

Sequence ............................................................. 1-11

Connections ......................................................... 1-12

Recording outgoing message (OGM) on

an external TAD ...............................................1-13

Using extension telephones (For U.K. only).........1-14

Multi-Line Connections (PABX)................................ 1-16

If you are Installing the Fax machine to Work

with a PABX .....................................................1-16

Custom features on your phone line......................... 1-16

Paper .....................................................................................2-1

About paper ......................................................................2-1

Handling and using plain paper .................................. 2-1

Paper specifications for the paper tray................... 2-1

How to load paper ......................................................2-2

To load paper .........................................................2-2

3

4

On-Screen Programming ....................................................3-1

User-friendly programming...............................................3-1

Menu table..................................................................3-1

Memory Storage.........................................................3-1

Navigation keys ................................................................3-2

Initial Setup ..........................................................................4-1

Getting started..................................................................4-1

Setting Tone or Pulse dialling mode........................... 4-1

Setting the Date and Time..........................................4-1

viii

Setting the Station ID..................................................4-2

Entering text ...........................................................4-3

Inserting spaces .....................................................4-4

Making corrections .................................................4-4

Repeating letters .................................................... 4-4

Special characters and symbols ............................ 4-4

Setting the Beeper Volume.........................................4-5

Setting the Speaker Volume....................................... 4-5

Setting the Ring Volume.............................................4-5

PABX and TRANSFER...............................................4-6

Setting PABX..........................................................4-6

Setting the Clock Change ........................................... 4-7

Melody Settings (Only for FAX-T96).................................4-8

Setting the Ring Pattern..............................................4-8

Setting the Music on Hold...........................................4-8

5

Setup Receive ...................................................................... 5-1

Basic receiving operations................................................ 5-1

Choosing the Receive Mode.......................................5-1

To select or change your Answer Mode.................5-3

Setting the Ring Delay ...............................................5-4

Setting the F/T Ring Time (FAX/TEL mode only).......5-5

Recording the Fax/Tel Outgoing Announcement

(F/T MESSAGE) (FAX-T96 only)............................5-6

Fax Detect ..................................................................5-7

Printing a reduced incoming fax ................................. 5-8

Reception into memory...............................................5-9

Receiving a fax at the end of a conversation.............. 5-9

Advanced receiving operations.......................................5-10

Operation from extension telephones.......................5-10

For FAX/TEL mode only ...........................................5-10

Remote Call Transfer................................................5-11

To transfer a telephone call to the fax machine ....5-11

Changing Remote Codes .........................................5-12

To change Remote Codes....................................5-12

Printing a fax from the memory

(For FAX-T94 only)...............................................5-12

Polling.......................................................................5-13

Secure Polling ......................................................5-13

Setting up Polling Receive....................................5-13

Setup for Polling Receive with Secure Code........5-14

Setup Delayed Polling Receive ............................5-14

Sequential Polling .....................................................5-15

Telephone Services........................................................5-16

ix

Caller ID (Caller IDentification) (U.K. only)...............5-16

Advantages of Caller ID............................................5-16

For Business ........................................................5-16

At Home ...............................................................5-16

Set the Caller ID to ON.............................................5-17

How Does the Caller ID Work?.................................5-17

The Caller ID Appears on the Display

When Your Telephone Rings ........................... 5-17

The Caller ID is Stored in Your Machine’s

Memory ............................................................5-18

Selecting a Caller ID from the Memory for

Call Reply.............................................................5-19

To Activate Certain Network Services

When Using Call Reply .................................... 5-20

Call Reply to DDI numbers via Caller ID ..............5-21

Clearing the Caller ID Stored in Memory

(For FAX-T96 only)...........................................5-21

Printing Caller ID List............................................5-21

BT Call Sign (For U.K. Only) ....................................5-22

To enable the machine to work with BT Call Sign

(Only with your external phone) .......................5-22

6

Setup Send ...........................................................................6-1

How to dial........................................................................6-1

Manual dialling............................................................ 6-1

One-Touch dialling ..................................................... 6-1

Speed-dialling............................................................. 6-1

Search ........................................................................6-2

How to fax.........................................................................6-3

Automatic transmission ..............................................6-3

Manual transmission................................................... 6-4

Sending a fax at the end of a conversation ................ 6-4

Basic sending operations ................................................. 6-5

Sending faxes using multiple settings ........................6-5

Contrast......................................................................6-5

Fax resolution.............................................................6-6

Multiple Resolution Transmission...............................6-6

Manual and automatic fax redial................................. 6-7

Cancelling a job while scanning, dialling and

sending the document ............................................ 6-7

Cancelling a scheduled job.........................................6-8

Advanced sending operations .......................................... 6-9

Electronic Cover Page................................................6-9

Cover Page for Next Fax Only .............................6-10

x

Always send Cover Page .....................................6-11

Using a printed Cover Page .................................6-12

Composing your own comments ..........................6-12

Overseas Mode ........................................................6-13

Call Reservation .......................................................6-13

Print Sample Call Back Message .........................6-14

Delayed Fax..............................................................6-15

Setting up Polled Transmission (Standard) ..............6-16

Setup for Polling Transmit with Secure Code...........6-17

Secure Polling...........................................................6-18

Memory Transmission ..............................................6-18

Out of memory message ..........................................6-19

Broadcasting.............................................................6-19

Interrupting Delayed Fax and Polled Transmit jobs ...6-20

TX Lock System........................................................6-20

Using TX Lock System .............................................6-21

Setting Up the TX Lock System for

the First Time....................................................6-21

Changing the TX Lock System Password ............ 6-22

Switching TX Lock System ON.............................6-22

Switching OFF TX Lock System...........................6-23

7

xi

Quick-Dial numbers and dialling options ..........................7-1

Storing numbers for easy dialling ..................................... 7-1

Storing One-Touch Dial numbers...............................7-1

Storing Speed-Dial numbers....................................... 7-3

Changing One-Touch and Speed-Dial numbers......... 7-4

Setting up Groups for Broadcasting............................7-5

Dialling options .................................................................7-6

Manual dialling............................................................7-6

On Hook Dialling.........................................................7-6

One-Touch Dialling..................................................... 7-7

Speed-Dialling ............................................................7-7

Search ........................................................................7-8

Pause .........................................................................7-8

Mute............................................................................7-8

Answering Calls with the Speakerphone

(Only for FAX-T96).................................................7-9

Redial (Telephone) .....................................................7-9

Redial (Fax)................................................................7-9

Tone or Pulse ...........................................................7-10

8

Remote Fax Options (Only for FAX-T94) ...........................8-1

Programming a Fax Forwarding number.................... 8-1

Setting Fax Storage.......................................................... 8-2

Backup Print ...............................................................8-2

Setting your remote access code ..................................... 8-3

Remote Retrieval.............................................................. 8-4

Using your remote access code .................................8-4

Remote commands ....................................................8-5

Retrieving fax messages ............................................ 8-6

Changing your Fax Forwarding number ..................... 8-6

9

Message Manager (Only for FAX-T96) ............................... 9-1

Message Manager Mode.................................................. 9-1

Setting Up Message Manager .................................... 9-1

Flexible Memory Settings (Message Store) ............... 9-2

Setting the Message Store..................................... 9-3

Recording the Message Manager’s Outgoing

Message (TAD MESSAGE) .................................. 9-4

Listening to the Outgoing Message (OGM)............ 9-4

Erasing the Outgoing Message (OGM) ..................9-5

Activating Message Manager Mode ...........................9-5

Message Indicator ......................................................9-6

What Happens When the Memory Is Full... ............ 9-6

Playing Voice Messages ............................................9-7

Printing a Fax Message..............................................9-8

Backup Printing Option...............................................9-8

Erasing Messages ......................................................9-9

To erase voice messages individually.................... 9-9

To erase messages all at once ..............................9-9

Setting the Maximum Time for Incoming Messages

Setting the Toll Saver ...............................................9-10

ICM Recording Monitor ............................................ 9-11

Recording a Conversation........................................9-11

Fax Forwarding/Paging ................................................. 9-12

Programming a Fax Forwarding Number .................9-12

Recording the Paging Outgoing Message (OGM).... 9-13

Programming the Paging Number............................9-13

Remote Retrieval............................................................ 9-14

Using the Remote Access Code............................... 9-14

Changing the Remote Access Code ........................ 9-15

Remote Control Commands.....................................9-16

Retrieving the Memory Status List............................ 9-18

Retrieving Fax Messages.........................................9-18

Changing the Fax Forwarding Number .................... 9-19

....9-10

xii

10

Printing reports ..................................................................10-1

FAX settings and activity ................................................ 10-1

Customizing the Transmission Verification (Xmit)

Report...................................................................10-1

Setting the Journal Period ........................................10-2

Printing reports .........................................................10-3

To print a report ........................................................10-3

11

12

13

Making copies ....................................................................11-1

Using the fax machine as a copier..................................11-1

Copy operations .............................................................11-1

Making a single copy ................................................11-2

Copy options: Single or Multiple copies, Sort/Stack,

Reduce/Enlarge....................................................11-2

Important information ........................................................12-1

Important Safety Instructions..........................................12-1

Trademarks.....................................................................12-4

Troubleshooting and routine maintenance .....................13-1

Troubleshooting ............................................................. 13-1

Error messages ........................................................13-1

Printer Jam or Paper Jam.........................................13-3

Document Jam .....................................................13-3

Paper Jam............................................................13-4

If you are having difficulty with the fax machine .......13-6

How to improve print quality ...........................................13-8

Cleaning the print head ........................................ 13-8

Routine maintenance....................................................13-10

Changing the ribbon ...............................................13-10

Cleaning the scanner.............................................. 13-14

Packing and shipping the machine...............................13-15

xiii

G

S

14
15

Glossary ............................................................................... G-1

Specifications ...................................................................... S-1

General ............................................................................ S-1

Copy ................................................................................ S-1

Fax .................................................................................. S-2

Index .......................................................................................I-1

Accessory List .................................................................... A-1

1

Introduction

Using this Guide

Thank you for buying a Brother fax machine. This fax machine is
simple to use, with LCD screen instructions to guide you through
programming it. You can make the most of the fax machine by taking
a few minutes to read this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.

Bold Bold typeface identifies specific keys on the fax

machine control panel.

Italics

Courier New

Warnings inform you what to do to avoid possible personal
injury.

Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine.

Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.

Improper Setup alerts you to devices and operations that are not
compatible with the fax machine.

Italicized typeface emphasizes an important
point or refers you to a related topic.

Courier New typeface identifies the messages on
the LCD of the fax machine.

INTRODUCTION 1 - 1

Part names and functions

■

Front view

3 Paper Wire

1 Telephone Handset

2 Handset Curled Cord

No. Name Description
1 Telephone Handset You can call someone by using this.
2 Handset Curled Cord To connect the machine and the telephone

handset.

3 Paper Wire Extension Supports the recording paper.
4 Paper Tray Load recording paper here.
5 Paper Guides Press and slide it to fit the document width.
6 Control Panel Use the keys and display to control the fax

machine.

7 Cover Open Lever To open top cover, lift this lever.

Extension

4 Paper Tray

5 Paper Guides

6 Control Panel

7 Cover Open

Lever

1 - 2 INTRODUCTION

■

Rear view

8 Telephone
Line socket

9 External Telephone
Line socket (Not for the U.K.)

No. Name Description
8 Telephone Line socket Plug in the modular plug on the telephone line

here.

9 External Telephone Line

socket

Plug in the modular plug on the external
telephone line here.

(Not for the U.K.)

INTRODUCTION 1 - 3

FAX-T94 control panel overview

1

2

13

12

3

LCD (Liquid Crystal Display)

1

Displays messages to help you set
up and operate your machine.

Tel

2

Use to shuttle the line between
handset and monitor speaker.

Dial Pad

3

Dials phone and fax numbers and
can be used as a keyboard for
entering information into your
machine.

# key lets you switch the dialling
type during a telephone call from
"PULSE" to "TONE".

Redial/Pause

4

Re-dials the last number called.
Also inserts a pause in autodial
numbers.

4 5 6

7

8 9

Search/Mute

5

Lets you dial stored phone numbers
by pressing # and a two-digit
number. Also lets you look up
numbers stored in the dialling
memory. Also, lets you put calls on
hold.

R

6

Use this key to gain access to an
outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.

Receive Mode

7

Use to select how your machine will
handle incoming calls.

Resolution

8

Sets the resolution when you send a
fax or make a copy.

Stop/Exit

9

Stops a fax, cancels an operation or
exits from Menu mode.

10

11

1 - 4 INTRODUCTION

Fax Start

:

Starts an operation, such as
sending a fax.

Copy/Reports

A

With a document in the ADF: Makes
a copy.

Without a document in the ADF:
Lets you access the Reports menu
so you can select a report to print:

HELP LIST, QUICK-DIAL
FAX JOURNAL, XMIT VERIFY
TEL.INDEX, USER SETTINGS
MEMORY STATUS

One-Touch Dial Keys

B

These four keys give you instant
access to previously stored phone
numbers.

Navigation Keys:

C

Menu/Set

Lets you access the menu and
programming mode and stores your
settings in your machine.

or

Press to scroll forward or backward
to set a menu selection.

You can also use these keys to do
an alphabetical search for the
names of stored numbers.

or

Press to scroll through the menus
and options.

—OR—
You can press these keys to adjust

ring or speaker volume.

List.

,

,

and

INTRODUCTION 1 - 5

FAX-T96 control panel overview

151617

1

2

3

LCD (Liquid Crystal Display)

1

Displays messages to help you set
up and operate your machine.

Speaker Phone

2

Lets you speak to the person at the
other end and dial telephone and
fax numbers without lifting the
handset.

Dial Pad

3

Dials phone and fax numbers and
can be used as a keyboard for
entering information into your
machine.

# key lets you switch the dialling
type during a telephone call from
"PULSE" to "TONE".

Redial/Pause

4

Re-dials the last number called.
Also inserts a pause in autodial
numbers.

4 5 6

7

8 9

Search/Mute

5

Lets you dial stored phone numbers
by pressing # and a two-digit
number. Also lets you look up
numbers stored in the dialling
memory. Also, lets you put calls on
hold.

R

6

Use this key to gain access to an
outside line and/or to recall the
operator or transfer a call to another
extension when it is connected to a
PABX.

Receive Mode

7

Use to select how your machine will
handle incoming calls.

Resolution

8

Sets the resolution when you send a
fax or make a copy.

Stop/Exit

9

Stops a fax, cancels an operation or
exits from Menu mode.

10

14

13

12

11

1 - 6 INTRODUCTION

Fax Start

:

Starts an operation, such as
sending a fax.

Copy/Reports

A

With a document in the ADF: Makes
a copy.

Without a document in the ADF:
Lets you access the Reports menu
so you can select a report to print:

HELP LIST, QUICK-DIAL
FAX JOURNAL, XMIT VERIFY
TEL.INDEX, USER SETTINGS
MEMORY STATUS

One-Touch Dial Keys

B

These four keys give you instant
access to previously stored phone
numbers.

Erase

C

Lets you delete voice messages,
fax messages or all messages.

Play/Record

D

Lets you listen to voice messages
and print fax messages stored in
memory. This also lets you record
telephone calls.

MIC (Microphone)

E

Picks up your voice when you speak
to another party using Speaker
Phone.

Digital TAD

F

Lets you activate Message
Manager. Also, notifies you that you
have voice or fax messages in the
memory.

List.

Navigation Keys:

G

Menu/Set

Lets you access the menu and
programming mode and stores your
settings in your machine.

or

Press to scroll forward or backward
to set a menu selection.

You can also use these keys to do

,

,

and

an alphabetical search for the
names of stored numbers.

or

Press to scroll through the menus
and options.

—OR—
You can press these keys to adjust

ring or speaker volume.

INTRODUCTION 1 - 7

About fax machines

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling
tones (CNG tones). These are quiet, intermittent beeps every
4-seconds. You’ll hear them after you dial and press
they will continue for about 60 seconds after dialling. During that
time, the sending machine must begin the “handshake” with the
receiving machine.

Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You’ll soon learn to listen for
these quiet beeps each time you answer a phone on your fax line, so
you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows

If the fax machine is set to the
call automatically with fax receiving tones. If the other person hangs
up, the fax machine will continue to send the “chirps” for about 40
seconds, and the LCD continues to show
receiving, press

The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for
at least 2 to 4 seconds, so the fax machines can understand how
each is sending and receiving the fax. The handshake cannot begin
until the call is answered, and the CNG tones only last for about 60
seconds after the number is dialled. So it is important for the
receiving machine to answer the call in as few rings as possible.

Stop/Exit

RECEIVE

FAX ONLY

.

.

mode, it will answer every

RECEIVE

Fax Start

. To cancel the

and

When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.
Pay special attention to the directions for connecting a TAD in
this chapter. (See

device (TAD)

1 - 8 INTRODUCTION

Connecting an external telephone answering

on page 1-11.)

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to
check a fax transmission while it is in progress. ECM transmissions
are only possible between machines that both have this feature. If
they do, you may send and receive fax messages that are
continuously being checked by the machine.

The fax machine must have enough memory for this feature to work.

INTRODUCTION 1 - 9

Connections

Connecting an external telephone

You can connect a separate telephone to your machine, as shown
below.

.

Extension
Telephone

External
Telephone

Whenever this external phone (or TAD) is in use, the screen displays

EXT. TEL IN USE

To disconnect the call on the external phone and switch to the fax,
lift the handset and press

Speaker Phone

, and, if the fax handset is lifted, an alarm sounds.

Tel

(for FAX-T94 only) or

(for FAX-T96 only).

1 - 10 INTRODUCTION

Connecting an external telephone answering device (TAD)

Sequence

You may choose to connect an answering device. However, when
you have an external TAD on the same telephone line as the
machine, the TAD answers all calls and the machine “listens” for fax
calling (CNG) tones. If it hears them, the machine takes over the call
and receives the fax. If it doesn’t hear CNG tones, the machine lets
the TAD continue playing your outgoing message so your caller can
leave you a voice message.

The TAD must answer within four rings (the recommended setting is
two rings). The machine cannot hear CNG tones until the TAD has
answered the call, and with four rings there are only 8 to 10 seconds
of CNG tones left for the fax “handshake”. Make sure you carefully
follow the instructions in this guide for recording your outgoing
message. We do not recommend using the toll saver feature on your
external answering machine if it exceeds five rings.

If you do not receive all your faxes, reduce the Ring Delay
setting on your external TAD.

INTRODUCTION 1 - 11

Do not connect a TAD elsewhere on the same phone line
(unless you have the Distinctive Ring service).

TAD

TAD

Connections

The external TAD must be connected as shown above.

1

Set your external TAD to one or two rings. (The machine’s Ring
Delay setting does not apply.)

2

Record the outgoing message on your external TAD.

3

Set the TAD to answer calls.

4

Set the Receive Mode to
only). On FAX-T96, set the Receive Mode to

Choosing the Receive Mode

(See

TAD:ANSWER MACH.

TAD:MSG MGR

on page 5-1.)

(For FAX-T94

.

1 - 12 INTRODUCTION

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up
the ways to handle both manual and automatic fax reception.

1

Record 5 seconds of silence at the beginning of your message.
(This allows the fax machine time to listen for the fax CNG tones
of automatic transmissions before they stop.)

2

Limit your message to 20 seconds.

3

End your 20-second message by giving your Fax Receive Code
for people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing

51 and Start.”

We recommend beginning your OGM with an initial 5-second
silence because the fax machine cannot hear fax tones over a
resonant or loud voice. You may try omitting this pause, but if the
fax machine has trouble receiving, then you must re-record the
OGM to include it.

INTRODUCTION 1 - 13

Using extension telephones (For U.K. only)

It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line,
in addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to
why this arrangement will cause unsatisfactory service, the most
obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order
to make an outgoing call. Additionally, fax receive may not operate
reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your machine, in a
master/slave configuration. In such a configuration, this machine can
always detect whether a telephone is in use, thus it will not attempt
to seize the line during that time. This is known as “telephone
off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the
recommended master/slave configuration is shown in figure 2.

This new connection configuration can be arranged by contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer
or a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be
inserted into the modular socket of the white “T”-shaped connector
provided as part of the line cord assembly.

1 - 14 INTRODUCTION

EXTENSION

SOCKET

EXTENSION

SOCKET

FAX

MASTER
SOCKET

INCOMING

LINE

INADVISABLE CONNECTION OF EXTENSION SOCKETS

EXTENSION

SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

Fig. 2.

MASTER
SOCKET

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

INCOMING

LINE

INTRODUCTION 1 - 15

Multi-Line Connections (PABX)

Most offices use a central telephone system. While it is often
relatively simple to connect the machine to a key system or a PABX
(Private Automatic Branch Exchange), we suggest that you contact
the company that installed your telephone system and ask them to
connect the Fax machine for you. It is advisable to have a separate
line for the Fax machine. You can then leave the Fax machine in FAX
ONLY mode to receive faxes any time of day or night.

If the Fax machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This
prevents the unit from being activated each time a telephone call is
received.

As with all fax units, this machine must be connected to a two
wire system. If your line has more than two wires, proper
connection of the Fax machine cannot be made.

If you are Installing the Fax machine to Work with a PABX

1

It is not guaranteed that the unit will operate correctly under all
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.

2

If all incoming calls will be answered by a switchboard operator,
it is recommended that the Receive Mode be set to
incoming calls should initially be regarded as telephone calls.

MANUAL

. All

Custom features on your phone line

If you have Voice Mail, Call Waiting, RingMaster, an answering
service, an alarm system or other custom feature on one phone line
it may create a problem with the operation of your fax machine. (See

Custom features on a single line.

1 - 16 INTRODUCTION

on page 13-7.)

2

Paper

About paper

Handling and using plain paper

■

Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.

Paper specifications for the paper tray

Size: A4
Weight: 64 to 90 g/m
Thickness: 0.08 to 0.10 mm
Capacity: up to 30 sheets

The fax machine can only scan an image 208 mm wide,
regardless of how wide the paper is.

Do not use paper:

■

that is extremely shiny or highly textured

■

that is previously printed by a printer

■

that cannot be arranged uniformly when stacked

■

that is made with a short grain

■

that is curled, wrinkled paper, folded, ripped paper, or paper
with staples, paper clips, paste, or tape attached.

■

Such as cardboard, newspaper, or fabric.

2

PAPER 2 - 1

How to load paper

To load paper

1

Fan the stack of paper well to avoid paper jams and mis-feeds.

Tap the stack of paper
so the edges are even.

2

Gently insert the paper.
The side to be printed on must be face down.

Print Side

Paper

2 - 2 PAPER

3

On-Screen Programming

User-friendly programming

The fax machine is designed to be easy to use with LCD on-screen
programming using the navigation key. User-friendly programming
helps you take full advantage of all the menu selections the fax
machine has to offer.

Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program the fax
machine. All you need to do is follow the instructions as they guide
you through the menu selections and programming options.

Menu table

You can probably program the fax machine without the User’s Guide.
But to help you understand the menu selections and options that are
found in the fax machine programs, use the Menu table on page 3-4.

:

Menu/Set

FINE

.

You can program the fax machine by pressing
followed by the menu numbers.
For example to set
Press
Press

Menu/Set, 3, 4
Menu/Set

.

RESOLUTION

and or to select

to

FINE

Memory Storage

If there is a power failure, you will not lose your menu settings
because they are stored permanently. Temporary settings (such as
Contrast, Overseas Mode, and so on) will be lost. You may also have
to reset the date and time.

ON-SCREEN PROGRAMMING 3 - 1

Navigation keys

*Access the menu
* Go to the next menu level
*Accept an option
* Scroll through the current

menu level

* Go back to the previous

menu level

* Go forward to the next

menu level

* Exit the menu

You can access the menu mode by pressing
When you enter the menu, the LCD scrolls.

Press

1

for Initial Setup menu
—OR—
Press

2

for Setup Receive menu
—OR—

3

Press

for Setup Send menu
—OR—
Press

4

for Cancel Job menu
—OR—
Press

5

for Interrupt menu
—OR—

6

Press

for Set Quick-Dial menu
—OR—
Press

7

for Report Setting menu
—OR—
Press

8

for Remote Fax Opt menu
(FAX-T94 only)

8

Press

for Setup TAD menu (FAX-T96 only)
—OR—
Press

9

for Setup Melody menu
(FAX-T96 only)
—OR—
Press

0

for Miscellaneous menu

Menu/Set

SELECT ↑ ↓ & SET

1.INITIAL SETUP

2.SETUP RECEIVE

3.SETUP SEND

4.CANCEL JOB

5.INTERRUPT

6.SET QUICK-DIAL

7.REPORT SETTING

8.REMOTE FAX OPT

(FAX-T94)

8.SETUP TAD

(FAX-T96)

9.SETUP MELODY

(FAX-T96)

0.MISCELLANEOUS

.

3 - 2 ON-SCREEN PROGRAMMING

You can scroll more quickly through each menu level by pressing the
arrow keys or . You can then select an option by pressing

Menu/Set

when that option appears on the LCD.

Then the LCD shows the next menu level.
Press or to scroll to your next menu selection.
Press
When you finish setting an option, the LCD shows

Menu/Set

.

ACCEPTED

.

Use to scroll backward if you passed your choices or want
to save keystrokes.

ON-SCREEN PROGRAMMING 3 - 3

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

to

to accept

Main Menu Menu Selections Options Descriptions Page

1. INITIA L SETUP 1.TONE/PULSE TONE

PULSE

2.DATE/TIME — Enter date and time for

3.STATION ID — Program the name, fax

4.BEEPER OFF

LOW

HIGH

5.PBX ON

OFF

6.CLOCK CHANGE SU MMER

WINTER

2. SETUP REC EIVE 1.RING DELAY (For FAX-T94)

00-04
(02-04 for Ireland)

(For FAX-T96)

RING D ELAY
TOLL S AVER

2.F/T RING TIME 70

40

30

20

3.FAX DETECT ON

SEMI
OFF

Selects the dialling mode. 4-1

LCD display and to print on
transmissions.

number to appear on each
transmitted page.

Adjust the volume level of
the beeps when you press
a key, an error occurs or a
document is sent or
received.

Turn on this function if the
machine is connected to
PABX (Private Automatic
Branch Exchange.)

Adjusts the fax machine’s
clock by one hour for
summer/winter time.

Sets the number of rings
before your machine
answers in FAX/TEL, FAX
ONLY or TAD (Message
Manager) mode.

On FAX-T96, you can set
Toll Saver feature.

Sets the time for “FAX/TEL
pseudo-ring” in FAX/TEL
(F/T) Mode.

Receive fax messages
without pressing the
Fax Start key.

exitto select to select

4-1

4-2

4-5

4-6

4-7

5-4

5-5

5-7

The factory setting (option) is shown in bold.

3 - 4 ON-SCREEN PROGRAMMING

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

to

to accept

Main Menu Menu Selections Options Descriptions Page

2.SETUP RECEIVE
(Continued)

3.SETUP SEND 1. COVERPG SETUP NEXT FAX ONLY

4. REMOTE CODE ON

5. REDUCTION AUTO

6. MEM.RECEIVE ON

7. POLLING RX STANDARD

2. COVERPAGE

NOTE

3. CONTRAST AUTO

4. RESOLUTION STANDARD

5. OVERSEAS MODE ON

( 51, #51, 81)

OFF

100%
93%
87%
75%

OFF

SECURE
TIMER

ON

OFF

PRINT SAMPLE

— Program a customized

LIGHT
DARK

FINE
S.FINE
PHOTO

OFF

Enter code to activate or
deactivate machine from a
remote location or to
transfer voice call from
cordless phone to your
machine.

Reduces size of image. 5-8

Automatically stores any
incoming faxes in its
memory if it runs out of
paper.

Sets up your machine to
poll another fax machine.

Automatically sends a
programmable cover page
or prints a sample
coverpage.

message for fax cover
page.

Change the lightness or
darkness of a fax you are
sending.

Allows you to change
resolutions page by page.

Special setting for
international
transmissions.

exitto select to select

5-12

5-9

5-13

6-9

6-12

6-5

6-6

6-13

The factory setting (option) is shown in bold.

ON-SCREEN PROGRAMMING 3 - 5

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

to

to accept

Main Menu Menu Selections Options Descriptions Page

3. SETUP SEN D
(Continued)

4. CANCEL JOB — — Cancel a delayed fax or

5. INTERR UPT — — Send a fax now, even if

6. SET

QUICK- DIAL

7. REPORT

SETTIN G

6.CALL RESERVE ON

7.DELAYED FA X — Set your machine to send

8.POLLED T X ST ANDARD

9.MEMORY T X NE XT FAX ON LY

1.ONE-TOUC H

DIAL

2.SPEED-DI AL — Dial numbers stored in

3.SETUP GROU PS — Set up a Group number for

1.XMIT REPORT ON

2.JOURNAL

PERIOD

OFF

PRINT SA MPLE

SECURE

ON

OFF

— Dial numbers stored in

OFF

EVERY 30 FAXES

EVERY 6 HOU RS
EVERY 12 HOURS
EVERY 24 HOURS
EVERY 2 DAY S
EVERY 7 DAY S
OFF

You can send a fax, then
speak or print a sample call
back message.

your documents later.

Set up your machine with a
document to be retrieved
by another fax machine.

You can send faxes from
memory

.

polling job.

you have your machine s et
to send a fax later, or if you
have it set for Polling.

memory by pressing only
one key.

memory by pressing only
four keys.

broadcasting.

Initial setup for
Transmission Verification
Report and Fax Journal
period.

exitto select to select

6-13

6-15

6-16

6-18

6-7

6-20

7-1

7-3

7-5

10-1

10-2

The factory setting (option) is shown in bold.

3 - 6 ON-SCREEN PROGRAMMING

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

to

to accept

Main Menu Menu Selections Options Descriptions Page

8.REMOTE FAX

OPT

(FAX-T94 Only)

8.SETUP TAD
(FAX-T96 Only)

1. FAX FWD ON

2. FAX STORAGE ON

3. REMOTE ACCESS --- Set code for retrieving

4. PRINT

DOCUMENT

1. MESSAGE STORE DOC:ON

2. BACKUP PRINT ON

3. OGM TAD M ESSAGE

4. ICM MAX.TIME 35-60 seconds Select maximum length of

5. ICM

REC.MONITR

6. FAX

FWD/PAGING

7. REMOTE ACCESS --- Set code for retrieving

OFF

OFF

— Print incoming faxes

DOC:OFF

VOICE:ON

VOICE:EXT
VOICE:OFF

OFF

F/T MESSAGE
PAGING MSG.

ON

OFF

OFF

FAX FORWARD
PAGING

Set your machine to
forward faxes.

Store incoming faxes in
memory for fax forwarding
and remote retrieval.

faxes.

stored in the memory.

Select if memory will store
fax, voice or both.

Automatically pri nts a copy
of faxes received into
memory.

Select/Record outgoing
message.

incoming messages.

Select ON or OFF for voice
messages as they come
in.

Set fax machine to forward
fax/message—OR —to call
your pager.

messages.

exitto select to select

8-1

8-2

8-3

5-12

9-3

9-8

9-4

9-10

9-11

9-12

9-14

The factory setting (option) is shown in bold.

ON-SCREEN PROGRAMMING 3 - 7

Press the Menu numbers.

(ex. Press 1, 1 for Tone/Pulse)

—OR—

to

to accept

Main Menu Menu Selections Options Descriptions Page

9. SETUP MEL ODY
(FAX-T96 Only)

0.

MISCELLANEOUS

1.RING PATTERN SIGNAL

2.MUSIC ON HOL D OFF

1.TX LOCK — Prohibits most functions

2.CALLER I D

(U.K. only)

3.BT CALL SIGN
(U.K. only)

MELODY 1
MELODY 2
MELODY 3
MELODY 4

MELODY 1

MELODY 2
MELODY 3
MELODY 4

ON

OFF
DISPLA Y ID
PRINT RE PORT

ON

OFF

Selects ring pattern. 4-8

Selects the music type or
sets to off the music on
hold.

except receiving faxes.

View and dial back, or print
a list of the last 30 Caller
IDs stored in memory.

Use with BT Call Sign. 5-22

exitto select to select

4-8

6-20

5-17

The factory setting (option) is shown in bold.

3 - 8 ON-SCREEN PROGRAMMING

4

Initial Setup

Getting started

Setting Tone or Pulse dialling mode

Your machine comes set for Tone dialling service (multi-frequency).
If you have Pulse dialling service (rotary), you need to change the
dialling mode.

1

Press

2

Press or to select

TONE

Press

3

Press

Setting the Date and Time

The fax machine displays the date and time, and if you set up the Station
ID it prints on every fax you send.
have to reset the date and time. All other settings will not be affected.

1

Press

2

Enter the last two digits of the year.
Press

3

Enter two digits for the month.
Press
(For example, enter 09 for September, or 10 for October.)

4

Enter two digits for the day.
Press
(For example, enter 06.)

Menu/Set, 1, 1

).

Menu/Set
Stop/Exit

Menu/Set, 1, 2

Menu/Set

Menu/Set

Menu/Set

.

.

.

.

.

.

PULSE

.

(or

If there is a power failure, you may

1.TONE/PULSE

2.DATE/TIME

INITIAL SETUP 4 - 1

5

Enter the time in 24-Hour format.
Press
(For example, enter 15:25 for 3:25 P.M.)

6

Press
The LCD now shows the date and time you set whenever the fax

machine is in Standby mode.

Menu/Set

Stop/Exit

.

.

Setting the Station ID

You should store your name or company name and fax number to be
printed on all fax pages that you send.

It is important that you enter the fax and telephone numbers in the
internationally standardised format, i.e. in accordance with the
following strict sequence:

■

The “+” (plus) character (by pressing key)

■

Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)

■

Your local area code minus any leading “0” (“9” in Spain)

■

A space

■

Your number on the local exchange, using spaces to aid
readability as appropriate.

As an example, if the machine is installed in the United Kingdom and
the same line is to be used for both fax and voice calls, and your
national telephone number is 0161 444 5555, then you must set the
fax and telephone number parts of your station ID as:
[phone].

1

Press

2

Enter your fax number (up to 20
digits).

Press
You must enter a fax number to continue (up to 20 digits).

Menu/Set, 1, 3

Menu/Set

.

.

3.STATION ID

If you do not enter a fax number, you cannot enter any more
information.

You cannot enter a hyphen.

4 - 2 INITIAL SETUP

3

Enter your telephone number (up to 20 digits).
Press
(If your telephone number and fax number are the same, enter

the same number again).
The telephone number will appear on cover pages you send.

4

Use the dial pad to enter your name (up to 20 characters).
Press
(See Entering text below.)

5

Press
The LCD will show the date and time.

If the Station ID has already been programmed, the LCD will ask
you to press

Menu/Set

Menu/Set

Stop/Exit

1

to make a change or 2 to exit without changing.

.

.

.

Entering text

When you are setting certain functions, such as the Station ID, you
may need to type text into the fax machine. Most number keys have

0, #

three or four letters printed below them. The keys for
not have printed letters because they are used for special
characters.

By pressing the appropriate number key repeatedly, you can access
the character you want.

and do

Press Key one time two times three times four times

2 ABC2
3 DEF3
4 GH I 4
5 JKL5
6 MNO6
7 PQRS
8 TUV8
9 WX Y Z

INITIAL SETUP 4 - 3

Inserting spaces

To enter a space, press once between numbers and twice
between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press to
move the cursor after the last correct letter. Then press
All the letters above and to the right of the cursor will be deleted.
Re-enter the correct characters. You can also back up and type over
incorrect letters.

Stop/Exit

Repeating letters

If you need to enter a character that is on the same key as the
previous character, press to move the cursor to the right.

Special characters and symbols

Press , # or 0, and then press or to move the cursor under
the special character or symbol you want. Then press
select it.

Press for (space) ! " # $ % & ’ ( ) + , - . /

Menu/Set

to

.

Press
Press

4 - 4 INITIAL SETUP

#
0

for : ; < = > ? @ [ ] ^ _
for Ä Ë Ö Ü À Ç È É 0

Setting the Beeper Volume

You can change the beeper volume. The default (original) setting is

LOW

. When the beeper is on, the fax machine beeps every time you
press a key or make a mistake and when a fax is being sent or
received.

1

Press
(

2

Press or to select your option.

3

When the LCD shows the option you want.
Press

4

Press

Menu/Set, 1, 4

LOW, HIGH

Menu/Set
Stop/Exit

or

OFF

.

.

)

.

4.BEEPER

Setting the Speaker Volume

You can adjust the speaker volume. You must lift the handset, then
press
only) before you can adjust the volume. Press or to adjust the
volume level. The display shows the setting you are choosing. Each
key press change the volume to the next setting. To exit, press
(for FAX-T94 only) or
setting will remain until you change it again.

Tel

(for FAX-T94 only) or

Speaker Phone

Speaker Phone

(for FAX-T96 only). The new

(for FAX-T96

Tel

Setting the Ring Volume

You can adjust the ring volume when your machine is idle. You can
select a ring volume level or press until the ring is off.

Press or to adjust the volume level. With each key press, your
machine rings so you can hear the current setting and the screen
displays the setting you are choosing. Each key press changes the
volume to the next setting. The new setting will remain until you
change it again.

INITIAL SETUP 4 - 5

PABX and TRANSFER

The machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a
central telephone system or Private Automatic Branch Exchange
(PABX). Your fax can be connected to most types of PABX. The
recall facility on the machine supports timed break recall only (TBR),
PABXs normally can work with this for gaining access to an outside
line, or for transferring a call to another extension: The feature works
when the

Setting PABX

R

key is pressed.

If your machine is connected to a PABX system, set

OFF

set

1
2

3
4

.
Press
Press or to select ON (or

OFF

Press
Press

You can program an R keypress as part of a number stored in
a One-Touch or Speed-Dial location. When programming the
One-Touch or Speed-Dial number (Function menu 6-1 or 6-2)
press
number. If you do this, you do not need to press
before you dial using a One-Touch or Speed-Dial location. (See

One-Touch dialling

6-1.)
However, if PABX is set to OFF, you can’t use the One-Touch

or Speed-Dial number that an

Menu/Set, 1, 5

).

Menu/Set
Stop/Exit

R

first (the screen displays “!”), then enter the telephone

.

.

.

on page 6-1 and

R

5.PBX

Speed-dialling

keypress is programmed into.

PBX:ON

R

each time

on page

. If not,

4 - 6 INITIAL SETUP

Setting the Clock Change

You can easily let the machine's clock gain or lose one hour by using
this feature.

1

Press

2

Press or to select

To SUMMER TIME ?

3

Press

4

Press 1 to change to Winter Time or Summer Time.
—OR—
Press

Menu/Set, 1, 6

Menu/Set

2

to exit without changing.

.

TO WINTER TIME ?

(or

.

6.CLOCK CHANGE

).

INITIAL SETUP 4 - 7

Melody Settings (Only for FAX-T96)

Setting the Ring Pattern

You can select a ring pattern from signal (regular ring pattern) or 4
types of melody.

.

SIGNAL

.

.

.

SIGNAL

,

MELODY4

or

1.RING PATTERN

and press

The default setting is

1

Press

2

Press or to select

MELODY1, MELODY2, MELODY3

Menu/Set, 9, 1

Menu/Set

3

Press
Even if you select a melody for rings, F/T pseudo-ring cannot be

changed to the melody.

Stop/Exit

Setting the Music on Hold

You can select the music on hold. You can also set the music to

1

Press

2

Press or to select

MELODY4

Press

3

Press

Menu/Set, 9, 2

OFF

or

Menu/Set
Stop/Exit

.

.

.

.

MELODY1, MELODY2, MELODY3

OFF

or

.

4 - 8 INITIAL SETUP

5

Setup Receive

Basic receiving operations

Choosing the Receive Mode

There are four different Receive Modes for the fax machine. You can
choose the mode that best suits your needs.

LCD How it works When to use it

FAX ONLY

(automatic receive)

FAX/TEL *
(fax and telephone)

TAD:ANS WER MACH.

(with an External
Answering Machine)
(FAX-T94 only)

MANUAL

(manual receive)

TAD:MSG MGR

(FAX-T96 only)

The fax machine
automatically answers
every call as a fax.

The fax machine c ontrols
the line and
automatically answers
every call. If the call is a
fax it will receive the fax.
If the call is not a fax it will
ring (pseudo /double ring)
for you to pick up the call.

The external answering
device (TAD)
automatically answers
every call.

Voice messages are
stored on the external
TAD. Fax messages are
printed.

You control the phone
line and must answer
every call yourself.

The fax machine
automatically answers
every call. The
messages are stored in
order on a first come first
served basis.

For dedicated fax lines.

Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
have an answering machine on the same line, even
if it is on a separate wall socket on the same line.
You cannot use the telephone company’s Voice
Mail in this mode.

Use this mode if you have an external answering
machine on your phone line.

The TAD setting works only with an external
answering machine . Ring Delay and F/T Ring Time
do not work in this setting.

Use this mode when you are using a computer
modem on the same line or if you don’t receive
many fax messages or with Distinctive Ring.

If you hear fax tones, wait until the machine takes
over the call, then hang up. (See
page 5-7.)

Use this mode to record voice or fax m essages into
the machine’s memory. (See
page 9-1.)

Fax Detect

Message Manager

on

on

* In

FAX/TEL

mode you must set the Ring Delay and F/T Ring Time.
If you have extension phones on the line, keep the Ring Delay set to
4 rings.

SETUP RECEIVE 5 - 1

FAX-T94

09/0615:25FAX

Current Answer Mode

MNL:MANUAL
FAX:FAX ONLY
F/T:FAX/TEL
TAD:ANSWER MACH.

(Only for FAX-T94)

FAX-T96

09/0615:25TAD

Current Answer Mode

MNL:MANUAL
FAX:FAX ONLY
F/T:FAX/TEL
TAD:MSG MGR

(Only for FAX-T96)

5 - 2 SETUP RECEIVE

To select or change your Answer Mode

1

Press
The screen displays your current selection.
The options on FAX-T94 are:

The options on FAX-T96 are:

Or, if TAD Mode is switched
pressing (
it overrides your Answer Mode
Setting, so the display shows:

2

Continue to press
appears. After 2 seconds, the screen returns to the date and
time display, along with your new Answer Mode setting.

If you are changing Answer Mode while in another operation,
the screen returns to the current operation display.

Receive Mode

Digital TAD

Receive Mode

.

ON

by

button),

FAX ONLY

FAX/TEL

TAD:ANSWER MACH.

FAX ONLY

FAX/TEL

TAD:MSG MGR

until your new selection

MANUAL

MANUAL

SETUP RECEIVE 5 - 3

Setting the Ring Delay

The Ring Delay sets the number of times the fax machine rings
before it answers in

1

Press
If you have a FAX-T94, go to Step 3.

2

Press or to select

3

Press or to select how many times the line rings before
the machine answers, and press
displays your selection.

4

Press
(FAX-T96 only)

When Toll Saver is
Saver must be off for the machine to operate using your Ring
Delay setting. (See Setting the Toll Saver on page 9-10.)

Menu/Set, 2, 1

Stop/Exit

FAX ONLY

.

.

ON

, it overrides your Ring Delay setting. Toll

FAX/TEL

or

RING DELAY

Menu/Set

mode.

, and press

when the screen

Menu/Set

.

5 - 4 SETUP RECEIVE

Setting the F/T Ring Time (FAX/TEL mode only)

If you set the Receive Mode to FAX/TEL, you’ll need to decide how
long the fax machine will signal you with its special pseudo/double-ring
when you have a voice call. (If it’s a fax call, the fax machine prints the
fax.) This ringing happens after the initial ringing from the phone
company. Only the fax machine rings (for 20, 30, 40 or 70 seconds)
and no other phones on the same line will ring with the special
pseudo/double-ring. However, you can answer the call on any
extension phone (in a separate wall socket) on the same line as the
fax machine. (See Operation from extension telephones on page
5-10.)

1

Press

2

Press or to select how long
the fax machine will ring to alert you that you have a voice call.

Press

3

Press
Even if the caller hangs up during the pseudo/double-ringing,

the fax machine will continue to ring for the set time.

Menu/Set, 2, 2

Menu/Set
Stop/Exit

.

.

.

2.F/T RING TIME

SETUP RECEIVE 5 - 5

Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) (FAX-T96 only)

This is the announcement played by your machine (not an external
TAD) when someone calls and your machine is set to F/T mode.
Although callers hear your announcement, they cannot leave a
message.

1

Press

2

Press or to select

3

Press or to select
then pick up the handset to record a message (up to 20
seconds).

4

Replace the handset. Your announcement is played.

5

Press
It is not necessary to have an outgoing message. The F/T mode

will work fine without one. It is only to help the caller understand
the status of your machine.

For example, you can leave a message that says:
“Hello, please wait, we are trying to connect you. If you wish to send

a fax, please wait until you hear a fax tone and press the Start key,
or, press 5 1 (your three-digit fax receive code) and press the
Start key.” (See
for directions to erase the announcement.)

Menu/Set, 8, 3

Stop/Exit

Erasing the Outgoing Message (OGM)

.

F/T MESSAGE

RECORD MSG

.

, and press

and press

Menu/Set

Menu/Set

on page 9-5

.

,

5 - 6 SETUP RECEIVE

Fax Detect

When you use this feature, you don’t have to press
Fax Receive Code
allows the fax machine to receive fax calls automatically, even if you
lift the handset of an extension or external phone. When you see

RECEIVE

of an extension phone connected to another wall socket), just
replace the handset and the fax machine will do the rest.
the machine receive the call only if you’ve answered it at the fax
machine. Selecting
machine yourself by lifting the handset of the machine or an external
phone, and then press
pressing
from extension telephones on page 5-10.)

1
2

3

on the LCD or when you hear “chirps” through the handset

5 1

if you are not at the fax machine. (See

If this feature is set to ON, but the fax machine doesn’t connect
a fax call when you lift a phone handset, press the Fax Receive
code
At the fax machine lift the handset, and then press

Press
Use or to select ON,

OFF

Press
Press

5 1

Menu/Set, 2, 3

.

Menu/Set
Stop/Exit

5 1

when you answer a fax call. Selecting ON

OFF

means you’ll have to activate the fax

Fax Start

.

.

.

.

on the fax machine—OR—by

SEMI

or

Fax Start

3.FAX DETECT

or the

SEMI

lets

Operation

Fax Start

.

SETUP RECEIVE 5 - 7

Printing a reduced incoming fax

If you choose
incoming fax to fit on one page of A4, regardless of the paper size of
the document.

1

Press

2

Use or to select the
reduction ratio you want–
Choose

Press

3

Press

■

■

■

AUTO

, the fax machine automatically reduces an

Menu/Set, 2, 5

100%

if you don’t want a reduction.

Menu/Set
Stop/Exit

If you receive faxes that are split onto two pages, turn on this
setting.

When you use Auto Reduction to reduce incoming
documents to fit on one page of recording paper, you can do
so only as long as the original document is not longer than
35 cm. If the original is longer than 35 cm, the data will not
be reduced and will carry over to print on a second page.

When you use Auto Reduction and you receive an incoming
document that is smaller than your recording paper, no
reduction will take place, and you will get the same size
recorded as the original.

.

AUTO, 100%, 93%, 87%

.

.

5.REDUCTION

75%

, or

.

5 - 8 SETUP RECEIVE

Reception into memory

As soon as the paper tray becomes empty during fax reception, the
screen will display
paper tray. (See Quick Setup Guide.)

If the Memory Receive is set to ON at this time…
If sufficient memory is available, the current fax reception will

continue. Subsequent incoming faxes will also be stored into
memory until the memory becomes full, following which no further
incoming fax calls will be answered automatically. To print all the
faxes stored in memory, insert paper into the paper tray.

If the Memory Receive is set to OFF at this time…
If sufficient memory is available, the current fax reception will

continue and remaining pages will be stored in memory, subject to
available memory. Subsequent incoming faxes will not be answered
automatically until fresh paper is put in the paper tray.

1

Press

2

Use or to select ON (or
Press

3

Press

Menu/Set, 2, 6

Menu/Set
Stop/Exit

CHECK PAPER

.

.

.

; please put some paper in the

6.MEM.RECEIVE

OFF

).

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you
information before you both hang up.

1

Ask the other party to place the document in their machine and
to press the Start key. Tell the other party to wait until the fax
machine sends receiving tones (chirps) before hanging up.

2

When you hear the other machine’s CNG tones (beeps), press

Fax Start

The LCD shows:

3

Replace the handset.

.

RECEIVE

SETUP RECEIVE 5 - 9

Advanced receiving operations

Operation from extension telephones

If you answer a fax call on an extension telephone, or an external
telephone into the correct socket, you can make the fax machine
take the call by using the Fax Receive Code. When you press the
Fax Receive Code

Connecting an external telephone

(See
on page 5-7.)
If the fax machine answers a voice call and pseudo/double-rings for
you to take over, use the Telephone Answer Code
call at an extension phone. (See Setting the F/T Ring Time (FAX/TEL
mode only) on page 5-5.)

If you answer a call and no one is on the line, you should assume that
you’re receiving a manual fax.

■

At an extension phone (on a separate telephone wall socket),
press
up.

■

At an external phone (connected to the correct socket), press

5 1

up (the LCD shows

Your caller will have to press Start to send the fax.

5 1

and wait for the phone to be disconnected before you hang

5 1

, the fax machine starts to receive a fax.

# 5 1

Fax Detect

to take the

on page 1-10 and

, wait for fax-receiving tones (chirps), and then hang

RECEIVE

).

For FAX/TEL mode only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring
Time (pseudo/double-ringing) to alert you to pick up a voice call.

If you’re at an extension or external phone, you’ll need to lift the

# 5 1

handset during the F/T Ring Time and then press
double rings. If no one is on the line, or if someone wants to send you
a fax, send the call back to the fax machine by pressing

5 - 10 SETUP RECEIVE

between the

5 1

.

Remote Call Transfer

In order to set the Fax Receive, you should first set

REMOTE CODE

This function works when you receive the incoming Voice call at the
remote DECT cordless phone externally connected to the fax
machine. (See Connecting an external telephone on page 1-10.) You
can transfer voice call to the fax machine. But you cannot transfer the
incoming voice call from the fax machine to the DECT cordless
phone.

to ON. (See

Changing Remote Codes

Menu/Set, 2, 4

on page 5-12.)

To transfer a telephone call to the fax machine

When you pick up the voice call at the remote DECT cordless phone
and would like to transfer it to the fax machine,

1

Press Activation Voice Code

2

The fax machine rings (pseudo-ring same as current F/T ring)
and the display shows “

3

Pick up the handset and press
—OR—
Just press

order to transfer the voice call to the fax machine.
Don’t hang up the call from the cordless phone until the voice

call has been transferred to the fax machine. You will know
when this is because you will no longer be able to hear or talk to
the caller via the cordless phone. If you do not wait until this
point before hanging up from the cordless phone, the call will be
lost.

Speaker Phone

PICK UP PHONE

8 1

at remote cordless phone.

”.

Tel

(FAX-T94).

(FAX-T96) at the fax machine in

If nobody answers at the fax machine, pseudo-ringing stops after 30
seconds. In that case, it may still be possible to speak with the caller
from the cordless phone. Speech between the fax machine and the
cordless phone (= intercom) is not possible.

SETUP RECEIVE 5 - 11

Changing Remote Codes

Remote Codes might not work with some telephone systems. The
preset Fax Receive Code is
Code is # 5 1. The preset Activation Voice Code is

If you are always disconnected when accessing your external
TAD remotely, try changing the Fax Receive Code from

# # #

to
You cannot use the same number for the Fax Receive Code and
the Telephone Answer Code.

To change Remote Codes

and the Telephone Answer Code from # 5 1 to 1 1 1.

5 1

. The preset Telephone Answer

8 1

.

5 1

1

Press

2

Press or to select ON (or
when the screen displays the setting you want.

3

If you want to, enter a new Fax Receive Code, then press

Menu/Set

4

If you want to, enter a new Telephone Answer Code, then press

Menu/Set

5

If you want to, enter a new Activation Voice Code, then press

Menu/Set

6

Press

Menu/Set, 2, 4

.

.

.

Stop/Exit

to exit.

.

OFF

), and press

Menu/Set

Printing a fax from the memory (For FAX-T94 only)

If you set Fax Storage to ON for Remote Retrieval, you can still print
a fax from the memory when you are at the fax machine. (See

Fax Storage

1

Press

2

Press

3

After printing has finished.

4

Press

on page 8-2.)

Menu/Set, 8, 4
Fax Start

Stop/Exit

.

.

.

4.PRINT DOCUMENT

Setting

5 - 12 SETUP RECEIVE

Polling

Polling is the process of retrieving faxes from another fax machine.
You can use the fax machine to ‘poll’ other machines, or you can
have someone poll the fax machine.

Everyone who is involved in Polling needs to set up their fax
machines for Polling. When someone polls the fax machine to
receive a fax, they pay for the call. If you poll someone’s fax machine
to receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Secure Polling

Secure Polling is a way to keep your documents and others from
falling into the wrong hands while the machine is set up for polling.
You can use Secure Polling only with another Brother fax machine.
Anyone who polls to receive a fax must enter the polling secure code.

Setting up Polling Receive

Polling Receive is when you call another fax machine to receive a fax
from it.

1

Press

2

Press or to select

STANDARD

Press

3

Enter the fax number you are polling.
Press

Menu/Set, 2, 7

.

Menu/Set

Fax Start

.

.

.

7.POLLING RX

SETUP RECEIVE 5 - 13

Setup for Polling Receive with Secure Code

You need to make sure you are using the same secure code as the
other party.

1

Press

2

Press or to select
Press

3

Enter a four-digit secure code.
This is the same as the security code of the fax machine you are

polling.

4

Press

5

Enter the fax number you are polling.

6

Press

Setup Delayed Polling Receive

You can set the machine to begin Polling Receive at a later time.

1

Press

2

Press or to select
Press

3

The screen prompts you to enter the time you want to begin
polling.

4

Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.

5

Press

6

The screen prompts you to enter the fax number you are polling
and then to press

The machine makes the polling call at the time you entered.

Menu/Set, 2, 7

Menu/Set

Menu/Set

Fax Start

Menu/Set, 2, 7

Menu/Set

Menu/Set

.

.

.

.

.

Fax Start

.

SECURE

.

TIMER

.

.

.

You can set up only one Delayed Polling.

5 - 14 SETUP RECEIVE

Sequential Polling

Your machine can request documents from several fax units in a
single operation. You just specify several destinations in Step 4.
Afterward, a Sequential Polling Report will be printed.

1

Press
displays

2

Press or to choose
press
want.

3

If you selected

■

■

4

Specify the destination fax machines, which you wish to poll by
using One-Touch, Speed-Dial, Search or a Group. For example,
for One-Touch
Dial key
6-1.)

5

Press

6

Your machine polls each number or group number in turn for a
document.

Menu/Set, 2, 7

Menu/Set

STANDARD

If you selected

Menu/Set

If you selected
want to begin polling and press
Step 4.

, and then go to Step 4.

3

3, Search/Mute, #

Fax Start

. The screen

STANDARD, SECURE

when the screen displays the setting you

, go to Step 4.

SECURE

TIMER

and Speed-Dial location 09, press One-Touch

.

, enter a four-digit number and press

, enter the time (in 24-hour format) you

and 09. (See How to dial on page

POLLING:STANDARD

or

Menu/Set

, and then go to

TIMER

, and

SETUP RECEIVE 5 - 15

Telephone Services

Your FAX supports the Caller ID and BT Call Sign (For U.K. Only)
telephone services offered by some telephone companies.

Caller ID (Caller IDentification) (U.K. only)

Caller ID is a telephone service that allows the subscriber to see a
display of the caller’s phone number as the telephone rings. It is a
fast way to screen your calls. You can respond quickly to calls you
missed, because Caller IDs are received and stored in your
machine’s memory. In addition to the standard Caller ID features,
you can select a Caller ID and have your machine dial the number
for you.

■

To get the Caller ID Service: apply for the Caller ID service
at your local telephone company, if available.

■

To PABX Users:
Calling line identification signals are not generally delivered

to your Brother fax machine if it is connected behind a
private automatic branch exchange (PABX) system or other
call routing device.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls.

At Home

Residential customers can protect themselves from unwanted calls
by seeing the callers name or number before they answer.

5 - 16 SETUP RECEIVE

Set the Caller ID to ON

If you have BT Caller ID on your line, then this function should be set

ON

to

to display the caller’s phone number on the fax LCD as the

telephone rings.

1

Press

2

Press or to choose ON (or

OFF

Press

3

Press

Menu/Set, 0, 2

).

Menu/Set
Stop/Exit

.

.

.

2.CALLER ID

How Does the Caller ID Work?

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the screen displays the caller’s phone
number. If the callers name is stored in your machine as a
Speed-Dial, or One-Touch dial, the callers name will be displayed.
Once you pick up the handset, the caller’s ID disappears.

TELEPHONE/FAX

# UNAVAILABLE

■

If
call came from outside your caller ID service area. *

# WITHHELD

■

If
intentionally blocked the transmission of his/her ID. *

■

If no caller ID was transmitted to your fax machine,

PHONE

* Depends on network Function.

will appear on the display.

appears on the display, it means that the

appears on the display, it means the caller

PICK UP

will remain on the display.

SETUP RECEIVE 5 - 17

The Caller ID is Stored in Your Machine’s Memory

The machine can store a maximum of the last 30 incoming caller IDs
in the memory, along with the time and date of reception. The 31st
call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the
following.

Selecting a Caller ID from the Memory for Call Reply.

■

You can scroll through the Caller IDs on the display and select
one for your machine to dial. (See below)

Printing the Caller ID List.

■

You can review calls you received by checking the Caller IDs in
memory. This report will list the Date, Time, Phone Number
(Caller ID), and type of call (Comment).

Please set up the number of rings to more than 02 in the Ring
Delay (see Setting the Ring Delay on page 5-4) before you use
the Caller ID. If you set up the number of rings to 01, you cannot
receive the Caller ID.

5 - 18 SETUP RECEIVE

Selecting a Caller ID from the Memory for Call Reply

You can display the caller IDs that are stored in the memory and
select the caller you want your machine to dial. Call Reply is a
convenient feature whereby your Brother fax can dial back a
voice/fax call “on-hook” to the opposite party associated with a Caller
ID number which has been captured into memory. This saves you
from having to copy and dial back to that number manually.

1

Press

2

Press or to select

ID

The caller ID of the last call will appear on the display. If no ID is
stored, the beeper will sound and
on the display.

3

Press or to scroll through the Caller IDs in the memory,
and press
Wait until the screen prompts you to press the

4

Press
If you wish to send a fax, insert a

document into the ADF. Then press

Fax Start

To cancel the Call Reply (for example, when you selected the Wrong
Caller ID), simply press
not be lost.

Menu/Set, 0, 2

, and press

Menu/Set

Fax Start

.

.

Menu/Set

to automatically dial the Caller ID number.

.

Stop/Exit

DISPLAY

.

NO CALLER ID

DISPLAY ID

will appear

Fax Start

DIALING

TELEPHONE

and begin again; the Caller ID will

key.

SETUP RECEIVE 5 - 19

To Activate Certain Network Services When Using Call Reply

You may wish (in order to activate certain network services), to
insert a special prefix to be dialled in front of the Caller ID
number when using the Call Reply feature. For example,

- Your outgoing Caller ID withheld

The required prefix, typically three to six digits (including # and
symbols) in length, may be inserted after displaying the desired
Caller ID in step 3 on the previous page. (You can enter the prefix up
to 20 digits on the machine.) The complete number string including
the prefix will then be dialled by pressing

Select the desired Caller ID, wait 2
seconds until you see the date and time
the caller ID was received.

Enter the prefix by using number keys up to 20 digits.

■

The display will be cleared when you press any of the number
keys.

■

To cancel the prefix (such as when you entered the wrong
number), simply press

Stop/Exit

The display will return to the desired Caller ID you selected.

■

If you press

Stop/Exit

again, the machine will return to the
current date and time display. You are no longer in the call reply
mode.

■

Any problems or queries in using network services should be
raised in the first instance with your network operator(s).

■

With Call Reply, automatic redial does not function in cases
where the called party is busy or doesn’t answer.

Fax Start

.

.

25)09/11 15:25

DIAL:PRESS START

5 - 20 SETUP RECEIVE

Call Reply to DDI numbers via Caller ID

Calls derived from a caller ID number to destinations connected to a
“Direct Dial Inward (DDI)” private exchange system may fail to
connect, or may be answered in the first instance by the called
premises main switchboard rather than by the intended extension.
Brother is not liable for any call charges thus incurred.

Clearing the Caller ID Stored in Memory (For FAX-T96 only)

For the effective use of the memory, it is recommended that you
should clear the Caller ID stored into memory by pressing
when the screen displays the number.

Erase

Printing Caller ID List

1

Press

2

Press or to select

Menu/Set

3

Press

Menu/Set, 0, 2

.

Stop/Exit

.

PRINT REPORT

.

, and press

SETUP RECEIVE 5 - 21

BT Call Sign (For U.K. Only)

This machine feature lets you use the BT Call Sign subscriber
service which allows you to have at least two separate telephone
numbers on one phone line. Each phone number has its own
distinctive ringing pattern, so you know which phone number is
ringing. This is one way you can have a separate phone number for
your machine.

Your machine has a BT Call Sign compatible distinctive ringing
function, allowing you to dedicate a second phone number (on the
same phone line) just for receiving faxes.

You can switch it off temporarily, then turn it back on. When you
get a new fax number, make sure you reset this function.

When you set the BT Call Sign feature to ON, the receive mode
is set to
mode to the other mode while the BT Call Sign is set to on.

(If you are using FAX-T96 and set TAD mode, the receive mode
is not set to

MANUAL

To enable the machine to work with BT Call Sign (Only with your external phone)

automatically. You cannot change the receive

MANUAL

.)

1

Press
The screen displays the current setting of this feature.

2

Press or to select ON (or

3

Press

4

Press
If you turn off the BT Call Sign, receive mode stays

You need to set receive mode again.

5 - 22 SETUP RECEIVE

Menu/Set, 0, 3

Menu/Set
Stop/Exit

.

.

.

OFF

).

MANUAL

.

6

Setup Send

How to dial

There are four ways to dial.

Manual dialling

Press all of the digits of the phone or fax number.

One-Touch dialling

Press the One-Touch key of the location you want to call.

Speed-dialling

Press
(See Storing Speed-Dial numbers on page 7-3.)

Search/Mute, #

, and then the two-digit Speed-Dial number.

two-digit number

SETUP SEND 6 - 1

Search

T

You can search for names you have stored in One-Touch and
Speed-Dial memories. Press
alphabetically by name, enter the first letter of the name by using the
dial pad. Press or . (See Storing Speed-Dial numbers on page
7-3.)

Search/Mute

. To search for numbers

o search numerically

To search alphabetically

6 - 2 SETUP SEND

How to fax

Automatic transmission

This is the easiest way to send a fax.
IMPORTANT: Do not pick up the handset or press

(for FAX-T96 only).

1

Insert the document face down, top edge first in the ADF.

2

Adjust the paper guides to fit the width of your document.

Paper Guides

Speaker Phone

3

Enter the fax number using One-Touch, Speed-Dial, Search or
the dial pad.
(See One-Touch dialling, Speed-dialling and Search, pages 6-1
to 6-2.)

4

Press
The ADF can hold up to 10 pages, feeding each one individually

through the fax machine. Use standard 64 g/m
when using the ADF; if you are using heavier paper, feed each
sheet individually to prevent paper jams.

Press
resolution for the document you are sending. If you wish to send
in
the default is
pressed. (See

Fax Start

Resolution

STANDARD

.

2

~ 90 g/m2 paper

(before you send the fax) to select the

resolution, i.e. a general fax with no graphics, then

STANDARD

Fax resolution

, and the resolution button need not be

on page 6-6.)

SETUP SEND 6 - 3

Manual transmission

Manual transmission lets you hear the dialling, ringing and
fax-receiving tones while sending a fax.

1

Insert the document face down in the ADF.

2

Pick up the handset and listen for a dial tone.
—OR—
Press

tone.

3

Enter the fax number you want to call. (You can enter the digits
using the dial pad, or you can enter a One-Touch or Speed-Dial
number, or you can call using
(See One-Touch Dialling on page 7-7.)

4

When you hear the fax tone,
press

5

If you’re using the handset, hang up.

Speaker Phone

Fax Start

.

(for FAX-T96 only) and listen for a dial

Search/Mute

.)

SEND

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party
before you both hang up.

1

Ask the other party to wait for fax tones (beeps) and then press
Start before hanging up.

2

Insert the document face down in the ADF.
Press
The LCD shows:

3

Replace the handset.

6 - 4 SETUP SEND

Fax Start

.

SEND

Basic sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these
settings: contrast, resolution, overseas mode, delayed fax timer,
polling transmission or memory transmission. After each setting is
accepted, the LCD will ask if you want to enter more settings:

Press

SEND

—OR—
Press

step.

Contrast

If your document is very light or very dark, you may want to set the
contrast.

Use
Use

1

to select more settings. The LCD will return to the

menu.

2

if you have finished choosing settings and go to the next

LIGHT

DARK

1

Insert the document face down in
the ADF.

Press

2

Press or to select
Press

3

Press 1 if you want to choose more
settings and the LCD will return to
the

—OR—
Press

choosing settings for this page, and then go to Step 4.

4

Enter a fax number.

5

Press

to make the document darker.

to make the document lighter.

Menu/Set, 3, 3

Menu/Set

SETUP SEND

2

if you have finished

Fax Start

.

AUTO, LIGHT

.

menu.

to send the fax.

3.CONTRAST

DARK

or

ACCEPTED

NEXT

1.YES 2.NO

SETUP

.

SETUP SEND 6 - 5

Fax resolution

When you have a document in the ADF you can use the
key to change the setting temporarily (for this fax only). Press

Resolution

STANDARD

FINE

S.FINE

PHOTO

repeatedly until the LCD shows the setting you want.

Suitable for most typed documents.

Good for small print and transmits a little
slower than Standard resolution.

Good for small print or artwork and transmits
slower than Fine resolution.

Use when the document has varying shades
of gray. This has the slowest transmission
time.

Resolution

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page
of the fax you are sending. This could be useful if you are sending a
fax with photos and letters, or some pages with small print and others
with normal print. Resolution settings return to
fax is sent.

1

Insert the document face down in the ADF, then press

Menu/Set, 3, 4

2

Use or to select resolution for page 1, and press

Menu/Set

3

Repeat Step 2 for subsequent
pages. Press
are finished. The screen displays:

.

.

Stop/Exit

when you

STANDARD

ACCEPTED

NEXT

1.YES 2.NO

after the

6 - 6 SETUP SEND

4

Press 1 if you want to select additional settings. The display
returns to the Setup Send menu.

—OR—
Press

The screen prompts you to enter the fax number you want to
call.

5

Enter the fax number you are calling, and press
If you want to copy a document using multiple resolutions, press

Copy/Reports

2

if you are finished choosing settings, and go to Step 5.

Fax Start

in Step 5.

.

Manual and automatic fax redial

If you are sending a fax manually and the line is busy, press

Redial/Pause

to make a second call to the last number dialled, you can save time
by pressing

Redial/Pause

If you are sending a fax automatically

machine will automatically redial three times at five minutes intervals.

, and then press

Redial/Pause

only works if you dialled from the control panel.

and

Fax Start

Fax Start

to try again. If you want

.

and the line is busy, the fax

Cancelling a job while scanning, dialling and sending the document

You can cancel a job while you are scanning it into memory by
pressing

You can also cancel a job while the fax machine is dialling or sending
the document by pressing

Stop/Exit

.

Stop/Exit

.

SETUP SEND 6 - 7

Cancelling a scheduled job

You can cancel a fax job that is waiting in memory.

1

Press
Any jobs that are waiting will appear

on the LCD.

2

If you have more than two jobs waiting, press or to select
the job you want to cancel.

Press
—OR—
If you only have one job waiting, go to Step 3.

3

Press 1 to cancel.
—OR—
Press
To cancel another job go to Step 2.

4

Press

Menu/Set, 4

Menu/Set

2

to exit without cancelling.

Stop/Exit

.

.

.

4.CANCEL JOB

6 - 8 SETUP SEND

Advanced sending operations

Electronic Cover Page

The cover page is sent to the receiving party’s machine. Your cover
page includes the name stored in the One-Touch or Speed-Dial
memory, if you have used a quick-dial number to make the call.

The cover page indicates the fax is from your Station ID, and the
number of pages you are sending. If you have

ON

to
pages on the cover page remains blank.

You can select a comment to include on
your cover page, or you can select

1.COMMENT OFF

include a comment.
As well as using one of the comments

shown on the right, you can also enter up
to two customized messages, each 27 characters long.
(See

Always send Cover Page

(see

if you do not wish to

Composing your own comments

on page 6-11), the number of

on page 6-12.)

COVERPG SETUP

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

set

SETUP SEND 6 - 9

Cover Page for Next Fax Only

Make sure Station ID is set up. (See
4-2.) This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document.
This cover page will include the number of pages in your document.

1

Insert the document face down in the ADF.

2

Press

3

Press
displays

4

Press or to select ON (or

5

Press or to view the
comment selections.

6

Press
displays your selection.

7

Enter two digits to indicate the
number of pages you are sending.
(Enter 00 to leave the number of
pages blank.) If you have made a
mistake, press to back up and re-enter the number of pages.

8

Press
displays:

9

Press 1 if you want to select
additional settings. The display
returns to the Setup Send menu.

—OR—
Press

10

Enter the fax number you are calling and then press

Fax Start

Menu/Set, 3, 1
Menu/Set

NEXT FAX ONLY

Menu/Set

Menu/Set

2

if you are finished choosing settings, and go to Step 10.

.

.

when the screen

when the screen

. The screen

Setting the Station ID

.

OFF

), and press

on page

1.COVERPG SETUP

Menu/Set

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.

(user defined)

6.

(user defined)

ACCEPTED

NEXT

1.YES 2.NO

.

6 - 10 SETUP SEND

Always send Cover Page

Make sure Station ID is set up. (See
4-2.) This feature does not work without the Station ID.

You can set your machine to send a cover page whenever you send
a fax. The number of pages in your fax is not included when you use
this setting.

1

Press

2

Press or to select ON (or

OFF

3

Press
you select

4

If you selected ON, the screen
displays the cover page comment
options. Press or to view
comment selections.

5

Press
displays your selection. The screen
displays:

6

Press 1 if you want to select
additional settings. The display
returns to the Setup Send menu.

—OR—
Press

Menu/Set, 3, 1

).

Menu/Set

ON

, a coverpage is always sent when you send a fax.)

Menu/Set

2

to exit if you are finished choosing settings.

.

when the screen displays

when the screen

Setting the Station ID

1.COVERPG SETUP

COVERPAGE:ON

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.

(user defined)

6.

(user defined)

ACCEPTED

NEXT

1.YES 2.NO

on page

. (If

SETUP SEND 6 - 11

Using a printed Cover Page

If you prefer using a printed cover page that you can write on, you
can print the sample page and attach it to your fax.

1

Press

2

Press or to select

SAMPLE

Menu/Set, 3, 1

, and press

Menu/Set

.

PRINT

1.COVERPG SETUP

.

Composing your own comments

1

Press
displays:

2

Use or to choose position 5 or 6 for your customized
comment.

Press

3

Use the dial pad to enter your customized comment.
(See Entering text on page 4-3.)

4

Press
displays:

5

Press 1 if you want to select
additional settings. The display
returns to the Setup Send menu.

—OR—
Press

Menu/Set, 3, 2

Menu/Set

Menu/Set

2

if you are finished choosing settings and exit.

. The screen

.

. The screen

2.COVERPAGE NOTE

ACCEPTED

NEXT

1.YES 2.NO

6 - 12 SETUP SEND

Overseas Mode

If you are having difficulty sending a fax overseas due to possible
interference on the phone line, we recommend that you turn on the
Overseas Mode. After you send a fax using this feature, the feature
will turn itself off.

1

Insert the document face down in the ADF.

2

Press

3

Press or to select ON (or

OFF

Press

4

Press 1 if you want to choose more
settings and the LCD will return to
the

—OR—
Press

Step 5.

5

Enter the fax number you’re calling.

6

Press

Menu/Set, 3, 5

).

Menu/Set

SETUP SEND

2

if you have finished choosing settings, and then go to

Fax Start

.

menu.

.

.

5.OVERSEAS MODE

ACCEPTED

NEXT

1.YES 2.NO

Call Reservation

You can send a fax and let the other party know that you want to
speak to him after the fax transmission is completed. The other fax
machine will ring as if it were receiving a telephone call; if the other
party picks up the handset, your machine will ring. Lift the handset to
have a conversation.

ON

If you set Call Reservation and Call Back message to
machine leaves a message if the other party does not answer.

1

Insert the document face down in the ADF.

2

Press
The screen displays the current

setting for Call Reservation.

Menu/Set, 3, 6

.

6.CALL RESERVE

SETUP SEND 6 - 13

, your

3

Press or to select ON (or
Press

4

If you set Call Reservation to ON, the screen displays the current
setting for Call Back Message.

Press or to select
Press

displays your selection. The screen
displays

5

Press 1 if you want to select
additional settings. The display
returns to the

—OR—
Press

The screen prompts you to enter the fax number you want to
call.

6

Enter the fax number, and press

7

If you’ve set Call Reservation to ON, pick up your handset if your
machine rings.

You cannot use auto redial with Call Reservation. You cannot
use Call Reservation with Delayed Transmission or with Polling.
You must register your Station ID to set Call Back Message to

ON

Menu/Set

Menu/Set

2

if you are finished choosing settings, and go to Step 6.

.

when the screen displays your selection.

ON

when the screen

SETUP SEND

OFF

OFF

(or

menu.

).

).

ACCEPTED

NEXT

1.YES 2.NO

Fax Start

.

Print Sample Call Back Message

1

Press

2

Press or to select

SAMPLE

Press

6 - 14 SETUP SEND

Menu/Set, 3, 6

.

Menu/Set

.

.

PRINT

6.CALL RESERVE

Delayed Fax

You can use this function to send a fax up to 24 hours later.

1

Insert the document face down in the ADF.

2

Press

3

Enter the time you want the fax to
be sent (in 24-hour format).

Press
(For example, enter 19:45 for 7:45

PM.)

4

Press 1 to select
printed document at the time it is sent

—OR—
Press

5

Press 1 if you want to choose more settings and the LCD will
return to the

—OR—
Press 2 if you have finished choosing settings, and then go to Step 5.

6

Enter the fax number.

7

Press
entered to send the fax.

Menu/Set, 3, 7

Menu/Set

2

to select

Fax Start

.

DOC

MEMORY

SETUP SEND

. The machine will wait until the time you have

.

if you want your machine to scan the

.

menu.

7.DELAYED FAX

ACCEPTED

NEXT

1.YES 2.NO

The number of pages you can scan into the memory depends
on the amount of data that is printed on each page.

SETUP SEND 6 - 15

Setting up Polled Transmission (Standard)

Polling Transmit is when you set up your fax machine to wait with a
document so another fax machine can retrieve it.

1

Insert the document to be retrieved in the ADF.

2

Press
displays.

3

Press or to choose

4

Press 1 to select
your machine to scan the printed
document at the time it is polled.

—OR—
Press

5

Press 1 if you want to select additional settings. The display
returns to the

—OR—
Press

settings and go to Step 6.

6

Press
If you do not store the polled document into memory in Step 4,

the polled document remains on the ADF until your machine is
polled. However, you can “interrupt” it to send another fax. (See
Interrupting Delayed Fax and Polled Transmit jobs on page
6-20.)

The document on the ADF can only be polled once unless they
have been stored in memory.

Menu/Set, 3, 8

2

to select

SETUP SEND

2

if you are finished choosing

Fax Start

. The screen

DOC

if you want

MEMORY

.

STANDARD

.

menu.

8.POLLED TX

, and press

1.DOC 2.MEMORY

ACCEPTED

NEXT

1.YES 2.NO

Menu/Set

.

6 - 16 SETUP SEND

Setup for Polling Transmit with Secure Code

When you set
machine must enter the polling ID number.

1

Insert the document face down in the ADF.

2

Press

3

Press or to choose
and press

4

Enter a four-digit number, and press

5

Press 1 to select
printed document at the time it is polled.

—OR—
Press

6

Press 1 if you want to select
additional settings. The display
returns to the

—OR—
Press

settings and go to Step 7.

7

Press
fax to be polled.

POLLING:SECURE

Menu/Set, 3, 8

Menu/Set

2

to select

SETUP SEND

2

if you are finished choosing

Fax Start

.

DOC

if you want your machine to scan the

MEMORY

and wait for the

to ON, anyone who polls your

.

SECURE

.

menu.

,

8.POLLED TX

Menu/Set

1.DOC 2.MEMORY

ACCEPTED

NEXT

1.YES 2.NO

.

SETUP SEND 6 - 17

Secure Polling

Secure Polling is a way to keep your documents from “falling into the
wrong hands” while the fax machine is set up for polling. You can use
Secure Polling only with another Brother fax machine. Your four-digit
ID number must be entered on the fax machine that polls for your
documents.

Some machines do not respond to the polling function.

Memory Transmission

This feature allows the fax machine to scan a fax into its memory and
send it as soon as the scan is complete. This way, you don’t have to
wait for the entire fax to be transmitted before you retrieve your
document.

1

Insert the document face down in the ADF.

2

Press

3

To change the default setting, press

Press
Go to Step 5.
—OR—
For the next fax transmission only, press or to select

NEXT FAX ONLY

Press

4

For the next fax only, press or to select ON (or
Press

5

Press 1 to select additional settings. The display returns to the

SETUP SEND

—OR—
Press

6

Enter fax number and press

Menu/Set, 3, 9

or to select

Menu/Set

Menu/Set

Menu/Set

menu.

2

if you are finished choosing settings and go to Step 6.

.

ON

.

.

.

.

(or

OFF

).

Fax Start

9.MEMORY TX

MEMORY TX:ON

SELECT ↑ ↓ & SET

.

OFF

).

6 - 18 SETUP SEND

Out of memory message

If you get an
of a fax, press

MEMORY

the option to press
to press

Depending on your typical faxes,
occur frequently. If this happens, change the Memory
Transmission setting back to

OUT OF MEMORY

Stop/Exit

message while scanning a subsequent page, you will have

Fax Start

Stop/Exit

to cancel the operation.

message while scanning the first page

to cancel the scan. If you get an

to send the pages scanned so far, or

OUT OF MEMORY

OFF

.

errors can

OUT OF

Broadcasting

Using the numbers you have stored in Groups, One-Touch and
Speed-Dial memory, you can “Broadcast” faxes automatically to a
maximum of 104 different locations in a few simple steps.

After the Broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.

1

Insert the document face down in the ADF.

2

Press

3

To change the default setting, press or to select ON.
Press

4

Enter the One-Touch and Speed-Dial numbers (one after the
other), Search numbers or a Group number you have stored.

5

Press
memory, and then transmits it to all the numbers you entered. If
the line is busy, your machine will redial.

Menu/Set, 3, 9

Menu/Set

Fax Start

.

. The fax machine stores the document in

.

Press
Broadcast.

To cancel all locations, press

scheduled job

Stop/Exit

on page 6-8.)

during transmission to cancel the current fax

Menu/Set, 4

. (See

Cancelling a

SETUP SEND 6 - 19

Interrupting Delayed Fax and Polled Transmit jobs

You can send a fax or make a copy now, even if you have your
machine set to send a fax later, or if you have it set to be polled.
However, you cannot use automatic redial or the Menu mode.

1

Press

2

Wait 2 seconds, then remove the
documents that are waiting in the ADF.

3

Insert the document you want to send now in the ADF.

4

Enter the number for the fax you want to send now, and press

Fax Start

5

After the transmission is finished, return the first document to
the ADF.

6

Press
If you set Delayed Fax or Polled Transmit using the memory

(that is, if you have already scanned the document into your
machine’s memory and will send it from there), you don’t have
to interrupt to send a fax or make a copy.

Menu/Set, 5

.

Menu/Set, 5

.

to restore the Delayed Fax.

5.INTERRUPT

TX Lock System

This feature allows you to prevent unauthorised access to the fax
machine. When switched ON, TX Lock System prohibits most
functions. The following functions listed are available while TX Lock
System is switched ON.

■

Receiving faxes

■

Answering Calls

■

Scheduled Delayed Transmission*

■

Polling*

■

Fax Forwarding*

■

Remote Retrieval

* Provided it was set before TX Lock System was switched ON.

6 - 20 SETUP SEND

Using TX Lock System

You must use a password to switch TX Lock System ON and OFF.

Setting Up the TX Lock System for the First Time

1

Press
The screen prompts you to enter the

password, and then press

Menu/Set

2

Enter a 4-digit number as a new password.

3

Press
The screen prompts you to re-enter

the password.

4

Re-enter the password and press

5

The screen displays.

6

Press or to choose

LOCK

7

Press
prompts you to enter the password.

8

Enter a 4-digit password, followed
by

This is the same as the password of the machine already stored.

The screen displays

TX LOCK MODE

If the password you enter at Step 8 is incorrect, the screen
would display
will then return to select menu for Function 0. You must then try
again to switch TX Lock System ON.

Menu/Set, 0, 1

.

Menu/Set

.

Menu/Set

Menu/Set

.

- TX Lock System is now switched ON.

.

.

SET TX

. The screen

ACCEPTED

WRONG PASSWORD

for 2 seconds, followed by

NEW PASSWD:----

ENTER & SET

VERIFY:----

ENTER & SET

Menu/Set

. After 2 seconds the display

.

SET TX LOCK

SET PASSWORD

PASSWORD:----

ENTER & SET

SETUP SEND 6 - 21

Changing the TX Lock System Password

1

Press

2

Press or to choose

SET PASSWORD

3

Press
The screen prompts you to enter the

old password.

4

Enter the current password.

5

Press
The screen prompts you to enter the

old password.

6

Enter a 4-digit number as a new password.

7

Press
The screen prompts you to re-enter

the new password.

8

Enter the new password again and press

9

Press

Menu/Set, 0, 1

.

Menu/Set

Menu/Set

Menu/Set

Stop/Exit

.

.

.

.

.

SET TX LOCK

SET PASSWORD

OLD PASSWD:----

ENTER & SET

NEW PASSWD:----

ENTER & SET

VERIFY:----

ENTER & SET

Menu/Set

Switching TX Lock System ON

1

Press

2

Press or to choose

SET TX LOCK

3

Press
prompts you to enter the password.

4

Enter a 4-digit password, followed
by

This is the same as the security password of your machine
already stored.

The screen displays

TX LOCK MODE

Menu/Set, 0, 1

Menu/Set

Menu/Set

.

- TX Lock System is now switched ON.

.

.

. The screen

ACCEPTED

SET TX LOCK

SET PASSWORD

PASSWORD:----

ENTER & SET

for 2 seconds, followed by

.

If the password you enter at Step 4 is incorrect, the screen
would display
will then return to select menu for Function 0. You must then
start from Step 1 to set TX Lock System.

6 - 22 SETUP SEND

WRONG PASSWORD

. After 2 seconds the display

Switching OFF TX Lock System

1

When TX Lock System is switched
ON, press

The screen prompts you to enter the
password, followed by

2

Enter a 4-digit password and press
The screen displays

display reverts to normal. TX Lock System is now switched
OFF.

■

If the password you enter at Step 2 is incorrect, the screen
would display
display will then return to displaying
must then start from Step 1 to switch OFF TX Lock System.

■

If you forget the TX Lock System password, please contact
your Brother dealer for service.

Menu/Set

WRONG PASSWORD

.

Menu/Set

ACCEPTED

.

, then after 2 seconds the

PASSWORD:----

ENTER & SET

Menu/Set

. After 2 seconds the

TX LOCK MODE

.

. You

SETUP SEND 6 - 23

7

Quick-Dial numbers and

dialling options

Storing numbers for easy dialling

You can set up the fax machine to do three types of easy dialling:
One-Touch, Speed-Dial and Groups for Broadcasting faxes.

If you lose electrical power, the quick-dial numbers that are in
the memory will not be lost.

Storing One-Touch Dial numbers

You can store four fax/phone numbers that you can dial by pressing
one key. You can also store names with these numbers. When you
press a One-Touch dial location, the screen displays the name or
number as the call is dialled. (See One-Touch Dialling on page 7-7.)

One-Touch keys are not the dial pad keys. They are the four
keys (numbers 1–4) located to the right of the navigation keys.

1

Press

2

Press the One-Touch key where
you want to store a number. The screen displays the location
you selected.

3

Enter a number (up to 20 digits).
Press

If you want to enter a pause in the dialling sequence (to wait for
an “outside line,” for example), press
entering digits. Pressing
pause when the number is dialled, and a dash(–) appears on the
screen.

7 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Menu/Set, 6, 1

Menu/Set

.

.

Redial/Pause

1.ONE-TOUCH DIAL

Redial/Pause

enters a 3.5-second

as you’re

4

Use the dial pad to enter the name
(up to 15 characters).

Press
letters. (See Entering text on page 4-3.)

—OR—
Press

5

Press or to select the type of number and press

Menu/Set

6

Return to Step 2 to store another One-Touch number.
—OR—
Press
When you dial a One-Touch Dial number, the screen displays

the name you have stored, or, if you have not stored a name, the
number you have stored.

Menu/Set

Menu/Set

.

FAX a fax only number
TEL a telephone (voice) number
FAX/TEL both a fax and telephone (voice) number

Stop/Exit

. You can use the chart to help you enter

, to store the number without a name.

to exit.

NAME:

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 2

Storing Speed-Dial numbers

You can store Speed-Dial numbers, so that when you dial you will only
have to press a few keys (

Fax Start

). The fax machine can store 100 Speed-Dial numbers.

Search/Mute, #

, the two-digit number, and

1

Press

2

Use the dial pad to enter a two-digit
Speed-Dial number (00-99).

(For example, press
Press

3

Enter the number (up to 20 digits).
Press

4

Use the dial pad to enter the name
(up to 15 characters).

Press
(You can use the chart on page 4-3 to help you enter letters.)
—OR—
Press

5

Press or to select the type of number and press

Menu/Set

Menu/Set, 6, 2

Menu/Set

Menu/Set

Menu/Set

Menu/Set

.

FAX a fax only number
TEL a telephone (voice) number
FAX/TEL both a fax and telephone (voice) number

.

0 5

.)

.

.

.

to store the number without a name.

2.SPEED-DIAL

#05:

ENTER & SET

NAME:

6

Go to Step 2 to store another Speed-Dial number.
—OR—
Press

7 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Stop/Exit

.

Changing One-Touch and Speed-Dial numbers

If you try to store a One-Touch or Speed-Dial number where a
number is already stored, the LCD will show the name stored there
(or number) and will ask you to do one of the following:

1

Press 1 to change the stored number.
—OR—
Press

2

Enter a new number.
Press

■

■

3

Follow the directions beginning at Step 4 in Storing One-Touch
Number or Storing Speed-Dial numbers.

2

to exit without making a change.

Menu/Set

If you want to erase the whole number or whole name, press

Stop/Exit

The characters above and to the right of the cursor will be
deleted.

If you want to change a character, use or to position
the cursor under the character you want to change, and then
type over it.

.

when the cursor is under the first digit or letter.

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 4

Setting up Groups for Broadcasting

Groups allow you to send the same fax message to many fax
numbers by pressing only one One-Touch key (Broadcasting). First,
you’ll need to store each fax number as a One-Touch or Speed-Dial
number. Then, you can combine them into a Group. Each Group
uses up a One-Touch key. Finally, you can have up to four small
Groups, or you can assign up to 103 numbers to one large Group.
(See Storing One-Touch Dial numbers on page 7-1, Storing

Speed-Dial numbers

1

Press

2

Select a One-Touch key where you
wish to store the number. (For example, press One-Touch key

2

3

Use the dial pad to enter the Group
number and press

(For example, press

4

To include One-Touch or Speed-Dial numbers in the Group,
enter them as if you were dialling. For example, for One-Touch
key 3, press One-Touch key
press

The LCD shows

Menu/Set, 6, 3

to store a Group.)

Search/Mute

on page 7-3 and

.

Menu/Set

1

for Group 1.)

, then press 0, 9 on the dial pad.

*03, #09

.

Broadcasting

3.SETUP GROUPS

SETUP GROUP:G0

.

3

. For Speed-Dial location 09,

ENTER & SET

G01:*03#09

on page 6-19.)

5

Press
numbers for this group.

6

Use the dial pad to enter a name for
the group and press

(For example, NEW CLIENTS)
(See

7

Press
You can print a list of all One-Touch and Speed-Dial numbers.

(See

7 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

Menu/Set

Entering text

Stop/Exit

Printing reports

to accept the

on page 4-3.)

.

Menu/Set

on page 10-3.)

.

NAME:

ENTER & SET

Dialling options

You can use the fax machine to make voice telephone calls by
dialling manually or by using Search, One-Touch or Speed-Dial
memory. You can use the handset to make and receive calls.

When you dial a quick-dial number, the LCD shows the name you’ve
stored, or if you haven’t stored a name, the fax number you’ve
stored.

Manual dialling

Manual dialling is simply pressing all of the digits of the phone
number.

1

Pick up the handset.
—OR—
Press

2

When you hear a dial tone, dial the number using the dial pad.

3

To hang up, replace the handset.
—OR—
Press

On Hook Dialling

Speaker Phone

Speaker Phone

(for FAX-T96 only).

(for FAX-T96 only).

1

Dial the number by using the dial pad or Quick-Dial keys.
The number you are dialling, or the name you have stored for

One-Touch or Speed-Dial is displayed on the LCD.

2

For FAX-T94 press
you hear the call answered on the monitor speaker. If you press

Tel

before lifting the handset, the call will be disconnected.

Replace the handset to finish the call.
For FAX-T96, press

you can now speak to the party at the other end without lifting
the handset. Press
conversation.

Fax Start

Fax Start

Speaker Phone

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 7 - 6

and pick up the handset when

, and when the call is answered,

when you finish the

One-Touch Dialling

1

Pick up the handset.
—OR—
Press

2

Press the One-Touch Dial key of the location you want to call.

3

To hang up, replace the handset.
—OR—
Press

If you try to use a One-Touch location with no number stored in
it, you will hear a warning sound, and LCD will show

REGISTERED

If you are sending a fax, press
One-Touch key. If you picked up the handset or pressed

Speaker Phone

the receiving fax machine answers with fax tones.

Speaker Phone

Speaker Phone

. The LCD returns to normal after two seconds.

(for FAX-T96 only), press

(for FAX-T96 only).

(for FAX-T96 only).

Fax Start

after pressing the

Fax Start

Speed-Dialling

1

Pick up the handset.
—OR—
Press

2

Press
number. (See Storing Speed-Dial numbers on page 7-3.)

3

To hang up, replace the handset.
—OR—
Press

Speaker Phone

Search/Mute

, then press # and the two-digit Speed-Dial

Speaker Phone

(for FAX-T96 only).

(for FAX-T96 only).

NOT

when

If you are sending a fax, press
Speed-Dial number. If you picked up the handset or pressed

Speaker Phone

the receiving fax machine answers with fax tones.

7 - 7 QUICK-DIAL NUMBERS AND DIALLING OPTIONS

(for FAX-T96 only), press

Fax Start

after entering the

Fax Start

when