Brother FAX 2750 User Manual

SETUP RECEIVE

For FAX/TEL Mode Only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to pick up a voice call. If you’re at the fax machine, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the fax machine by pressing 5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Ans wer Code is 5 1.

If you are always disconnected when accessing your external TAD remotely , try changing the Fax Receive Code from 5 1 to and the T elephone Answer Code from 5 1 to 9 9 9.

See

Setting F ax

Storage

p. 73

Function

Press

Press or to select ON (or OFF).

, 2, 4.

REMOTE ACT.:ON?

Press

when the screen displays the setting you want.

Set

FAX RECEIVE:*51

If you want to, enter a new Fax Receive Code, then press

Set

TEL ANSWER:#51

If you want to, enter a new Telephone Answer Code, then press

Stop

Press

to exit.

Set

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your fax machine.

Function

Press

After printing is finished, press

Start

, 8, 4.

Stop

to exit.

CHAPTER FIVE

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your fax machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press

The screen displays

Function

, 2, 8.

POLLING RX:OFF? SELECT <- -> & SET

Press or to choose ON.

Set

Press

. The screen displays

ENTER FAX NO. PRESS START KEY

Enter the fax number you are polling.

Start

Press

. The screen displays DIALING.

See

Canceling a

Scheduled Job

p. 42

SETUP RECEIVE

Setting Up Sequential Polling Receive

Your fax machine can request documents from several fax units in a single operation. Afterwar d, a Sequential Polling Report will be printed.

Function

Press

The screen displays

, 2, 8.

POLLING RX:OFF? SELECT <- -> & SET

Press or to select Polling ON.

POLLING RX:ON?

Set

Press

The screen prompts you to enter the fax numbers to be polled.

ENTER FAX NO. PRESS START KEY

Specify the destination fax machines you wish to poll, using One Touch,

Speed Dial, a Group or the dial pad. You must press each location.

Start

Press

for a document.

. Your fax machine will poll each number or group member in turn

Help/Broadcast

ACCEPTED

DIALING

between

CHAPTER FIVE

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.

If the fax machine is idle,

Press

Any waiting jobs will appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press —OR— If you have only one job waiting, go to Step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2. Press

Function

, 4.

4.REMAINING JOBS

Set

when the screen displays your selection.

Stop

to exit.

See

(Option) Multi-

function Link

Pro Software

p. 135

If your fax machine is busy, press cancel a job.

You can check which jobs are waiting in memory by following Steps 1 and 2 above .

Stop

, then follow Steps 2 through 4 to

Setting Multi-Function Link Pro Mode (Only if You Purchased Multi-Function Link Pro)

If you connect your fax machine to your PC, you can receive faxes into your PC. After completing all setup for Multi-Function Link Pro mode, you can turn on Multi-Function Link Pro to reroute incoming faxes to your PC.

Function

Press

The screen displays

Press or to select ON (or OFF).

Press

, 2, 0.

0.MF LINK

Set

when the screen displays your selection.

Stop

to exit.

SETUP RECEIVE

Distinctive Ringing

This fax machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your fax machine.

Your fax machine has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ringing pattern, that was assigned by the Telephone Company, so your fax machine can recognize its incoming calls.

You can change or cancel the Distinctive Ringing pattern at any time. You can switch it off temporarily, then tur n it back on. When you get a new fax number, be sure to reset this function.

If you are not sure which ring pattern you have call your telephone company. Then assign your ring pattern in the steps below.

You can register only one Distinctive Ringing pattern with the fax machine. Some ringing patterns cannot be registered.

■

The fax machine will answer only calls to its registered number.

■

To have your TAD answer only the main number, the fax machine must be in Manual mode.

■

In FAX/TEL or FAX mode, the fax machine will answer all numbers on the phone line.

CHAPTER FIVE

Registering Your Distinctive Ringing Pattern

Disconnect the fax machine from any TAD or telephone company Voice

Mail. Set the fax machine to MANUAL mode.

Press

feature. Press or to select the SET mode.

Press

Press or to select the prestored ring pattern you want to assign.

(You will hear each pattern as you scroll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Ring

Pattern

Function

, 0, 1. The screen displays the current setting of this

Set

when the screen displays DISTINCTIVE: SET?.

Rings

1 2 3 4

Press

Once you’ve registered the Distinctive Ringing pattern in your fax machine, you can turn this feature on or off. To change the setting, follow Steps 1 to 4 above, selecting ON (or OFF).

long - long short - long - short short - short - long very long (normal pattern)

Set

Stop

to exit.

SETUP RECEIVE

Caller ID

The Caller ID feature of this fax machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings.

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

See

Printing Caller

ID List

p. 46

■

You will see the first 16 characters of the number or name.

■

OUT OF AREA means call originates outside your Caller ID service area.

■

PRIVATE CALL means the caller has intentionally blocked transmission of information.

■

CALL PICKUP remains on the screen when no Caller ID information was transmitted.

If both the name and number are received, the screen displays only the name. You can print a list of Caller ID information received by your fax machine.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your fax machine.

Function

Press

Press or to select DISPLAY #?.

Press

, 0, 2.

Set

. The screen displays the ID of the most recent call. If the

name was not received, it will not be displayed. Press or to scroll through the Caller ID memory and select the

Caller ID you want to view.

Press

to see detailed information of the selected ID. The screen

Set

shows the caller’s name and number and the date and time of the call. Press or to return to the Caller ID listing—OR—Press

Stop

to exit.

CHAPTER FIVE

Printing Caller ID List

Press

Press or to select PRINT REPORT.

Press

Clearing a Caller ID Stored in Memory

For effecti ve use of the memory, it is recommended that you clear the Caller IDs stored in memory by pressing name.

Call Waiting Caller ID (For FAX 2750 Only)

The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies. The feature displays the telephone number (or name, if available) of Call Waiting callers on your fax machine’s screen.

Function

Set

Start

, 0, 2.

Clear

when the display shows the number or

To answer a Call Waiting signal while you're talking on the phone, ask

the other party if you can put them on Hold a minute to catch the other call. The screen displays the Caller ID.

Speed Dial

Press

To switch back to the first call, press

Either caller can hang up at any time. However, if you hang up you will disconnect both callers.

to switch to the second call.

Speed Dial

again.

CHAPTER SIX

Setup Send

Before You Begin

■

Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Your fax machine can scan an image only 8.2 inches wide, regardless of how wide the paper is.

Guides

Paper

■

Make sure you insert documents face down, top edge first.

■

Adjust the paper guides to fit the width of your document.

■

The FAX 2750’s automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the fax machine. Use standard (14 lb–24 lb) paper when using the ADF; if you’re using heavier paper, feed each sheet individually to prevent paper jams.

The FAX 3750’s automatic document feeder (ADF) can hold up to 30 pages if you stagger the pages and meet the following conditions:

Temperature: 68° F. – 86° F. (20° C. – 30° C.) Humidity: 50 % – 70 % Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

CHAPTER SIX

Stagger the pages

See

Resolution

p. 55

■

Fan the paper, then stagger the pages in the document feeder as shown below:

Resolution

Press

(before you send the fax) to select the resolution for the

document you’re sending. DO NOT use curled, wrinkled, folded or ripped paper, or paper with

staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

See

One-Touch

Dialing

p. 68

See

Speed Dialing

p. 68

■

Make sure documents written in ink are completely dry.

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone

—OR—press Enter the fax number you want to call (you can enter the digits using the

Hook

and listen for a dial tone.

dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index).

When you hear the fax tone, press

If you’r e using the handset, hang up.

Start

Automatic Transmission

This is the easiest way to send a fax. IMPOR TANT : Do not pick up the handset, or press

1 2 3

Hook

. Insert the document face down in the feeder. Enter the fax number using One Touch, Speed Dial, Tel-index or the dial pad.

Start

Press

SETUP SEND

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, after you disconnect the call press

If you’re sending a fax automatically and the line is busy, the fax machine will automatically redial up to three times at 5 minute intervals.

Redial/Pause

to retry the number.

Dual Access

You can scan up to 50 documents into the fax memory, even while the fax machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling.

If you try to scan in and store a 51st fax, the fax machine will send it immediately, without storing it in memory.

If you get a MEMORY FULL message while scanning the first page of a fax, press while scanning in a subsequent page, you'll have the option to press transmit the pages scanned so far, or to press

Stop

to cancel scanning. If you get a MEMORY FULL message

Start

Stop

to cancel the operation.

Make sure the document feeder is empty.

Place the document in the feeder.

Enter the fax number.

Start

Press

screen displays the job number (#XX) of the fax, and how much memory is available. Then the fax machine starts dialing. You can immediately repeat Steps 1 through 4 for the next fax.

Your fax machine normally operates in Dual Access mode. However, you can override Dual Access by using Real Time Transmission.

. The fax machine starts scanning the document and the

Real Time T ransmission

When memory is full, the fax machine cannot continue to scan documents into memory before sending. However, you can turn on REAL TIME TX. Then place the documents in the feeder and enter the fax number. As soon as the phone line is free, the fax machine starts dialing and sending the fax.

Place the document in the feeder.

Function

Press

The screen displays

, 3, 9.

9.REALTIME TX:OFF?

Function

CHAPTER SIX

3 4

5 6 7

Set

Press To change the default setting, press or to select ON (or OFF) and

go to Step 7—OR—For the next fax transmission only, press or to select NEXT FAX ONLY.

Press For the next fax only, press or to select ON (or OFF). Press

Set

REALTIME TX:ON?

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 9.

Enter fax number and press

Start

See

Canceling Jobs

in Memory

p. 51

Checking the Jobs Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.)

If the fax machine is idle, press

busy, go to step 2. If you have multiple jobs waiting, use or to scroll through the

list.

Stop

Press

to exit.

, 4—OR—if the fax machine is

Canceling Jobs While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

Stop

. Eject the document by pressing

Stop

again.

SETUP SEND

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polling Transmit or fa xe s i n memory waiting to be sent.

If the fax machine is idle,

Function

Press

Any waiting jobs appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press —OR— If you have only one job waiting, go to Step 3.

, 4.

4.REMAINING JOBS

Set

when the screen displays your selection.

#02 SALES REPORT

1.CLEAR 2.EXIT

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Stop

Press

If the fax machine is busy, press cancel a job.

to exit.

Stop

, then follow Steps 2 through 4 to

Basic Sending Operations

See

One Touch

Dialing

p. 68

See

Speed Dialing

p. 68

See

Setting Station

p. 28

Composing Electronic Co ver Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank.

The cover page indicates your Station ID, and the number of pages you’re sending. If you have Coverpage Setup set to ON ( number of pages remains blank.

Function

3 1), the

CHAPTER SIX

You can select a comment to include on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 29 to help enter characters.

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions change the default settings.

Cover Page for Next Fax Only

Make sure the Station ID is set up (p. 28). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder.

Function

Press

When the screen displays NEXT FAX ONLY?, press

Press or to select ON (or OFF).

Press

Press or to view the comment selections.

Set

3, 1.

Set

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

Press

Set

when the screen displays your selection.

SETUP SEND

Enter two digits to indicate the number of pages you are sending. (Enter

0 0

to leave the number of pages blank.) If you make a mistake,

press to back up and reenter the number of pages.

Set

Press

. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 11.

Enter the fax number you’re calling.

Start

Press

Always Send Cover Page

Make sure Station ID is set up (p. 28). This feature does not work without the Station ID.

You can set the fax machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Function

Press

Press or to select.

, 3, 1.

COVERPAGE:OFF?

COVERPAGE:ON?

When the screen displays COVERPAGE: ON?, press

ON, a coverpage is always sent when you send a fax.) If you selected ON, you must select a comment. Use or to view

possible selections. (You can select your custom comment.)

Set

. (If you select

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

+ 35 hidden pages