Brother FAX 2750 User Manual

SETUP RECEIVE

For FAX/TEL Mode Only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (double ringing) to alert you to pick up a voice call. If you’re at the fax machine, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the fax machine by pressing 5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Ans wer Code is 5 1.

If you are always disconnected when accessing your external TAD remotely , try changing the Fax Receive Code from 5 1 to and the T elephone Answer Code from 5 1 to 9 9 9.

See

Setting F ax

Storage

p. 73

Function

Press

Press or to select ON (or OFF).

, 2, 4.

REMOTE ACT.:ON?

Press

when the screen displays the setting you want.

Set

FAX RECEIVE:*51

If you want to, enter a new Fax Receive Code, then press

Set

TEL ANSWER:#51

If you want to, enter a new Telephone Answer Code, then press

Stop

Press

to exit.

Set

Printing a Fax in Memory

If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your fax machine.

Function

Press

After printing is finished, press

Start

, 8, 4.

Stop

to exit.

CHAPTER FIVE

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your fax machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Press

The screen displays

Function

, 2, 8.

POLLING RX:OFF? SELECT <- -> & SET

Press or to choose ON.

Set

Press

. The screen displays

ENTER FAX NO. PRESS START KEY

Enter the fax number you are polling.

Start

Press

. The screen displays DIALING.

See

Canceling a

Scheduled Job

p. 42

SETUP RECEIVE

Setting Up Sequential Polling Receive

Your fax machine can request documents from several fax units in a single operation. Afterwar d, a Sequential Polling Report will be printed.

Function

Press

The screen displays

, 2, 8.

POLLING RX:OFF? SELECT <- -> & SET

Press or to select Polling ON.

POLLING RX:ON?

Set

Press

The screen prompts you to enter the fax numbers to be polled.

ENTER FAX NO. PRESS START KEY

Specify the destination fax machines you wish to poll, using One Touch,

Speed Dial, a Group or the dial pad. You must press each location.

Start

Press

for a document.

. Your fax machine will poll each number or group member in turn

Help/Broadcast

ACCEPTED

DIALING

between

CHAPTER FIVE

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.

If the fax machine is idle,

Press

Any waiting jobs will appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press —OR— If you have only one job waiting, go to Step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2. Press

Function

, 4.

4.REMAINING JOBS

Set

when the screen displays your selection.

Stop

to exit.

See

(Option) Multi-

function Link

Pro Software

p. 135

If your fax machine is busy, press cancel a job.

You can check which jobs are waiting in memory by following Steps 1 and 2 above .

Stop

, then follow Steps 2 through 4 to

Setting Multi-Function Link Pro Mode (Only if You Purchased Multi-Function Link Pro)

If you connect your fax machine to your PC, you can receive faxes into your PC. After completing all setup for Multi-Function Link Pro mode, you can turn on Multi-Function Link Pro to reroute incoming faxes to your PC.

Function

Press

The screen displays

Press or to select ON (or OFF).

Press

, 2, 0.

0.MF LINK

Set

when the screen displays your selection.

Stop

to exit.

SETUP RECEIVE

Distinctive Ringing

This fax machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you’ll know which phone number is ringing. This is one way you can have a separate phone number for your fax machine.

Your fax machine has a Distinctive Ringing function, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Distinctive Ringing pattern, that was assigned by the Telephone Company, so your fax machine can recognize its incoming calls.

You can change or cancel the Distinctive Ringing pattern at any time. You can switch it off temporarily, then tur n it back on. When you get a new fax number, be sure to reset this function.

If you are not sure which ring pattern you have call your telephone company. Then assign your ring pattern in the steps below.

You can register only one Distinctive Ringing pattern with the fax machine. Some ringing patterns cannot be registered.

■

The fax machine will answer only calls to its registered number.

■

To have your TAD answer only the main number, the fax machine must be in Manual mode.

■

In FAX/TEL or FAX mode, the fax machine will answer all numbers on the phone line.

CHAPTER FIVE

Registering Your Distinctive Ringing Pattern

Disconnect the fax machine from any TAD or telephone company Voice

Mail. Set the fax machine to MANUAL mode.

Press

feature. Press or to select the SET mode.

Press

Press or to select the prestored ring pattern you want to assign.

(You will hear each pattern as you scroll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Ring

Pattern

Function

, 0, 1. The screen displays the current setting of this

Set

when the screen displays DISTINCTIVE: SET?.

Rings

1 2 3 4

Press

Once you’ve registered the Distinctive Ringing pattern in your fax machine, you can turn this feature on or off. To change the setting, follow Steps 1 to 4 above, selecting ON (or OFF).

long - long short - long - short short - short - long very long (normal pattern)

Set

Stop

to exit.

SETUP RECEIVE

Caller ID

The Caller ID feature of this fax machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings.

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

See

Printing Caller

ID List

p. 46

■

You will see the first 16 characters of the number or name.

■

OUT OF AREA means call originates outside your Caller ID service area.

■

PRIVATE CALL means the caller has intentionally blocked transmission of information.

■

CALL PICKUP remains on the screen when no Caller ID information was transmitted.

If both the name and number are received, the screen displays only the name. You can print a list of Caller ID information received by your fax machine.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your fax machine.

Function

Press

Press or to select DISPLAY #?.

Press

, 0, 2.

Set

. The screen displays the ID of the most recent call. If the

name was not received, it will not be displayed. Press or to scroll through the Caller ID memory and select the

Caller ID you want to view.

Press

to see detailed information of the selected ID. The screen

Set

shows the caller’s name and number and the date and time of the call. Press or to return to the Caller ID listing—OR—Press

Stop

to exit.

CHAPTER FIVE

Printing Caller ID List

Press

Press or to select PRINT REPORT.

Press

Clearing a Caller ID Stored in Memory

For effecti ve use of the memory, it is recommended that you clear the Caller IDs stored in memory by pressing name.

Call Waiting Caller ID (For FAX 2750 Only)

The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies. The feature displays the telephone number (or name, if available) of Call Waiting callers on your fax machine’s screen.

Function

Set

Start

, 0, 2.

Clear

when the display shows the number or

To answer a Call Waiting signal while you're talking on the phone, ask

the other party if you can put them on Hold a minute to catch the other call. The screen displays the Caller ID.

Speed Dial

Press

To switch back to the first call, press

Either caller can hang up at any time. However, if you hang up you will disconnect both callers.

to switch to the second call.

Speed Dial

again.

CHAPTER SIX

Setup Send

Before You Begin

■

Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Your fax machine can scan an image only 8.2 inches wide, regardless of how wide the paper is.

Guides

Paper

■

Make sure you insert documents face down, top edge first.

■

Adjust the paper guides to fit the width of your document.

■

The FAX 2750’s automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the fax machine. Use standard (14 lb–24 lb) paper when using the ADF; if you’re using heavier paper, feed each sheet individually to prevent paper jams.

The FAX 3750’s automatic document feeder (ADF) can hold up to 30 pages if you stagger the pages and meet the following conditions:

Temperature: 68° F. – 86° F. (20° C. – 30° C.) Humidity: 50 % – 70 % Paper: Xerox 4200 (20LB/LTR),

Xerox 4024 (24LB/LTR),

CHAPTER SIX

Stagger the pages

See

Resolution

p. 55

■

Fan the paper, then stagger the pages in the document feeder as shown below:

Resolution

Press

(before you send the fax) to select the resolution for the

document you’re sending. DO NOT use curled, wrinkled, folded or ripped paper, or paper with

staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

See

One-Touch

Dialing

p. 68

See

Speed Dialing

p. 68

■

Make sure documents written in ink are completely dry.

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone

—OR—press Enter the fax number you want to call (you can enter the digits using the

Hook

and listen for a dial tone.

dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index).

When you hear the fax tone, press

If you’r e using the handset, hang up.

Start

Automatic Transmission

This is the easiest way to send a fax. IMPOR TANT : Do not pick up the handset, or press

1 2 3

Hook

. Insert the document face down in the feeder. Enter the fax number using One Touch, Speed Dial, Tel-index or the dial pad.

Start

Press

SETUP SEND

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, after you disconnect the call press

If you’re sending a fax automatically and the line is busy, the fax machine will automatically redial up to three times at 5 minute intervals.

Redial/Pause

to retry the number.

Dual Access

You can scan up to 50 documents into the fax memory, even while the fax machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling.

If you try to scan in and store a 51st fax, the fax machine will send it immediately, without storing it in memory.

If you get a MEMORY FULL message while scanning the first page of a fax, press while scanning in a subsequent page, you'll have the option to press transmit the pages scanned so far, or to press

Stop

to cancel scanning. If you get a MEMORY FULL message

Start

Stop

to cancel the operation.

Make sure the document feeder is empty.

Place the document in the feeder.

Enter the fax number.

Start

Press

screen displays the job number (#XX) of the fax, and how much memory is available. Then the fax machine starts dialing. You can immediately repeat Steps 1 through 4 for the next fax.

Your fax machine normally operates in Dual Access mode. However, you can override Dual Access by using Real Time Transmission.

. The fax machine starts scanning the document and the

Real Time T ransmission

When memory is full, the fax machine cannot continue to scan documents into memory before sending. However, you can turn on REAL TIME TX. Then place the documents in the feeder and enter the fax number. As soon as the phone line is free, the fax machine starts dialing and sending the fax.

Place the document in the feeder.

Function

Press

The screen displays

, 3, 9.

9.REALTIME TX:OFF?

Function

CHAPTER SIX

3 4

5 6 7

Set

Press To change the default setting, press or to select ON (or OFF) and

go to Step 7—OR—For the next fax transmission only, press or to select NEXT FAX ONLY.

Press For the next fax only, press or to select ON (or OFF). Press

Set

REALTIME TX:ON?

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 9.

Enter fax number and press

Start

See

Canceling Jobs

in Memory

p. 51

Checking the Jobs Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.)

If the fax machine is idle, press

busy, go to step 2. If you have multiple jobs waiting, use or to scroll through the

list.

Stop

Press

to exit.

, 4—OR—if the fax machine is

Canceling Jobs While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

Stop

. Eject the document by pressing

Stop

again.

SETUP SEND

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polling Transmit or fa xe s i n memory waiting to be sent.

If the fax machine is idle,

Function

Press

Any waiting jobs appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job

you want to cancel. Press —OR— If you have only one job waiting, go to Step 3.

, 4.

4.REMAINING JOBS

Set

when the screen displays your selection.

#02 SALES REPORT

1.CLEAR 2.EXIT

Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Stop

Press

If the fax machine is busy, press cancel a job.

to exit.

Stop

, then follow Steps 2 through 4 to

Basic Sending Operations

See

One Touch

Dialing

p. 68

See

Speed Dialing

p. 68

See

Setting Station

p. 28

Composing Electronic Co ver Page

The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank.

The cover page indicates your Station ID, and the number of pages you’re sending. If you have Coverpage Setup set to ON ( number of pages remains blank.

Function

3 1), the

CHAPTER SIX

You can select a comment to include on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 29 to help enter characters.

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions change the default settings.

Cover Page for Next Fax Only

Make sure the Station ID is set up (p. 28). This feature does not work without the Station ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Insert the document in the feeder.

Function

Press

When the screen displays NEXT FAX ONLY?, press

Press or to select ON (or OFF).

Press

Press or to view the comment selections.

Set

3, 1.

Set

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

Press

Set

when the screen displays your selection.

SETUP SEND

Enter two digits to indicate the number of pages you are sending. (Enter

0 0

to leave the number of pages blank.) If you make a mistake,

press to back up and reenter the number of pages.

Set

Press

. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 11.

Enter the fax number you’re calling.

Start

Press

Always Send Cover Page

Make sure Station ID is set up (p. 28). This feature does not work without the Station ID.

You can set the fax machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Function

Press

Press or to select.

, 3, 1.

COVERPAGE:OFF?

COVERPAGE:ON?

When the screen displays COVERPAGE: ON?, press

ON, a coverpage is always sent when you send a fax.) If you selected ON, you must select a comment. Use or to view

possible selections. (You can select your custom comment.)

Set

. (If you select

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

CHAPTER SIX

Using a Printed Cover P age

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

1 2 3 4

Set

Press

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 to exit if you are finished

choosing settings.

Function

Press Press or to select PRINT SAMPLE?. Press Press

, 3, 1.

Set

when the screen displays your selection.

Start

. Your fax machine prints a copy of your cover page.

See

Entering Text

p. 29

TO:

FROM:

FAX: TEL:

COMMENT:

- - -

COVER PAGE

- - -

PAGE[S] TO FOLLOW

- - -

Cover Page Message

You can set up two custom comments.

Composing Your Own Comments

Function

Press

The screen displays: 2.COVERPAGE MSG Press or to choose position 5 or 6 for your customized comment.

Press

Use the dial pad to enter your customized comment.

Set

, 3, 2.

Resolution

Press

Set

. The screen displays

ACCEPTED

SETUP SEND

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 to exit.

Contrast

If your document is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Insert the document, face down, in the feeder.

Function

Press

Press or to select AUTO, S.LIGHT or S.DARK.

When the screen displays your selection, press

, 3, 3.

Set

. The screen displays

See

Multiple

Resolution

Transmission

p. 60

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

Enter a fax number and press

Start

to send a fax.

Resolution

When you have a document in the feeder, you can use the change the default setting. Press lights change to the setting you want. For Standard, turn Fine and S. Fine lights off. For Photo, turn them both on.

Standard—Suitable for most typed documents. Fine—Good for small print; transmits a little slower than standard resolution. Super Fine—Good for small print or artwork; transmits slower than fine

resolution. Photo—Use when document has varying shades of gray; slowest transmission

time.

continuously until you see the

Resolution

key to

CHAPTER SIX

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Insert document.

Function

Press

The screen displays

Press or to select ON (or OFF).

Press

, 3, 5.

5.OVERSEAS MODE

Set

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns

to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6.

Enter the fax number you’re calling.

Start

Press

SETUP SEND

Call Reservation

You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your fax machine will ring. Lift the handset to speak.

If you set Call Reservation and Call Back message to ON, your fax machine leaves a message if the other party does not answer.

Insert the document in the feeder.

Function

Press

Reservation.

Press or to select ON (or OFF).

If you set Call Reservation to ON, press

selection. The screen displays the current setting for Call Back Message.

, 3, 6. The screen displays the current setting for Call

CALL RESERVE:OFF

CALL RESERVE:ON

Set

when the screen displays your

CALL BACK:OFF?

CALL BACK:ON?

Press or to select ON (or OFF).

Set

Press

when the screen displays your selection. The screen displays

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 8. The screen prompts you to enter the fax number you want to call.

Enter the fax number.

Start

Press

If you’ve set Call Reservation to ON, pick up your handset if the fax

machine rings.

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

CHAPTER SIX

Print Sample Call Back Message

1 2 3 4

Delayed Fax

Function

Press Press or to select PRINT SAMPLE?. Press Press

Set Start

, 3, 6.

See

Delayed Timer

p. 32

See

Interrupting

Delayed Fax

and Polling

Transmit Jobs

p. 62

After you have preset the time of day for delayed faxes (in Delayed Timer), you can use this function up to 50 times each day to set up delayed faxes.

Insert the document in the feeder.

Function

Press

Press 1 to leave the originals waiting in the document feeder—OR—

Press 2 to scan the document into memory.

, 3, 7.

Set

. The screen displays

1.DOC 2.MEMORY

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 7. The screen prompts you to enter the fax number.

ENTER FAX NO. PRESS START KEY

Enter the fax number.

Start

Press

up in Delayed Timer (

. The fax machine will wait to send the fax at the time you set

Function

, 1, 6).

Broadcasting

SETUP SEND

See

Setting Up

Groups for

Broadcasting

p. 65

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the

Help/Broadcast

key, you can include up to 24 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 174 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and the number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer.

The easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually dialed numbers in the same broadcast. You must press

Help/Broadcast

between each of these locations.

Use the Telephone Index to help you choose the numbers easily. After the broadcast is completed, a Broadcast Report will be printed

automatically to let you know the results.

■

To stop the broadcasting in progress, press

Stop

. The LCD display asks

if you want to cancel all locations or the location that is being sent.

■

Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call become limited.

■

If the line is busy or for some other reasons a connection could not be made while broadcasting, the fax machine will redial the number automatically.

■

If the memory is full, press

Stop

to abort the job or press

Start

to send the portion that is in the memory (if more than one page has been scanned).

Insert the document into the feeder.

Enter a number using One Touch, Speed Dial, Group number, Tel-index

or the dial pad. Example: Group number

Help/Broadcast

Press

Enter the next number.

. You will be prompted to press the next number.

Example: Speed Dial

Help/Broadcast

Press

CHAPTER SIX

6 7

Your fax machine will read the document into memory and then start sending faxes to all the numbers you entered.

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.

1 2

3 4

Enter the next fax number. Example: Manual dialing, using the dial pad.

Start

Press

Insert the document in the feeder. Press

Use or to select resolution for page 1, then press Repeat Step 2 for subsequent pages. Press The screen displays

Function

, 3, 4.

Stop

when you’re f inished.

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings.

Enter the fax number you’re calling.

Start

Press

If you want to copy a document using multiple resolutions, press Step 6.

Copy

SETUP SEND

See

Interrupting

Delayed Fax

and Polling

Transmit Jobs

p. 62

Setting Up Polling Transmit

Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it.

Place the document to be retrieved in the feeder.

Function

Press

The screen displays

Press or to choose ON.

Press

Press 1 to select DOC if you want your fax machine to scan the

printed document at the time it is polled—OR—Press 2 to select MEMORY.

, 3, 8.

POLLED TX:OFF? SELECT <- -> & SET

Set

. The screen displays

1.DOC 2.MEMORY

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press 1 if you want to select additional settings. The display returns to

the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 7.

Start

Press

If you pressed 1 in Step 5, the printed document remains in the document feeder until your fax machine is polled. However, you can “interrupt” it to send another fax.

CHAPTER SIX

Interrupting Delayed Fax and Polling Transmit Jobs

You can send a fax or make a copy now, even if you have the fax machine set to send a fax later or to be polled. However, you cannot use automatic redial or the Function mode.

1 2

3 4 5 6

Function

Press Wait 2 seconds, then remove the documents that are waiting in the

feeder.

, 5.

INSERT DOCUMENT

Place the “new” document you want to send now in the feeder. Enter the new fax number for the documents you want to send now.

Start

Press After the transmission is finished, place the “old” documents back into

the feeder. Press

Function

, 5 to restore the Delayed Fax and/or Polling.

CHAPTER SEVEN

Setup A uto Dial Numbers

Storing Numbers f or Easy Dialing

You can set up your fax machine to do three types of easy dialing: One T ouc h, Speed Dial, and Groups for Broadcasting of faxes.

See

One T ouch

Dialing

p. 68

See

ALL DIAL

Report

p. 79

See

Changing

One Touch

and

Speed Dial

Numbers

p. 65

Storing One Touch Dial Numbers

You can store 24 fax/phone numbers that you can dial by pressing one key . To access numbers 13 to 24, hold down the Shift key.You also can store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed.

One Touch keys are not the dial pad k e ys. They ar e the 12 k eys (numbers 01–24) located to the right of the dial pad.

Function

Press

Press the One Touch key where you want to store a number. (One Touch

key 01 has been pre-programmed for Brother Fax-Back System (USA only). You can override it if you wish.) The screen displays the location you selected.

Enter a number (up to 20 digits). If you want to enter a pause in the

dialing sequence (for example, to access an outside line), press

Redial/Pause

second pause when the number is dialed, and a dash appears on the screen.

Press

, 6, 1.

as you’re entering digits. Pressing

Set

. The screen prompts you to enter a name for this number.

Redial/Pause

enters a 3.5

NAME:

CHAPTER SEVEN

Use the dial pad to enter the name (up to 15 characters). You can use the

chart on page 29 to help you enter letters—OR—Go to Step 6 to store the number without a name.

Press

or to select the type you want.

FAX A fax only number TEL A telephone (voice) number FAX/TEL Both a fax and telephone (voice) number

Press

Return to Step 2 to store another One-T ouch number—OR—Press

When you dial an AUTO DIAL number, the screen displays the name you’ ve stored, or, if you hav en’ t stored a name, the n umber you’ve stored.

Set

. The screen prompts you to select the type of number this is. Use

Set

Stop

to exit.

See

Speed Dialing

p. 68

See

ALL DIAL

Report

p. 79

If you need to store a longer pause than 3.5 seconds, press more times.

Even if you lose electrical power, numbers stored in memory will not be lost.

Redial/Pause

two or

Storing Speed Dial Numbers

You can store Speed Dial numbers, so y ou ca n dial by pressing only three keys. There are 100 Speed Dial locations. Even if you lose electrical power, numbers stored in memory will not be lost.

Function

Press

The screen prompts you to enter a location.

Use the dial pad to enter a two-digit location (00–99).

Press

number you’re stor ing.

, 6, 2.

SPEED-DIAL? #

Set

. The screen displays your entry, then prompts you to enter the

#05: ENTER & SET

Enter the number (up to 20 digits).

Set

Press

. The screen now prompts you to store a name with this number.

NAME:

SETUP AUTO DIAL NUMBERS

Use the dial pad to enter the name (up to 15 characters). You can use the

chart on page 29 to help you enter letters—OR—Press to store the number without a name.

Set

Press

The screen prompts you to select the type of number this is. Use or

to select the type you want.

Press

Return to Step 2 to store another Speed Dial number—OR—Press

Even if you lose electrical power, numbers stored in memory will not be lost.

FAX A fax number TEL A telephone (voice) number F AX/TEL Both a fax and telephone number

Set

and go to Step 8

Stop

to exit.

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1. CHANGE—OR—2. EXIT.

Press 1 to change the number stored, or press

change. Enter a new number .

■

If you want to erase the number, press of the digits.

■

If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

Follow the directions from Step 4 in Storing One Touch Numbers or Step 5

in Storing Speed Dial Numbers.

to exit without making a

Clear

when the cursor is to the left

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 123 numbers to one large Group.

One T ouch Dial

CHAPTER SEVEN

You can include up to 23 One Touch locations, and up to 100 speed Dial locations. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

See

Storing

Numbers

p. 63

and

Storing Speed

Dial Numbers

p. 64

and

Broadcasting

p. 59

Function

Press

, 6, 3.

The screen displays

SELECT ONE-TOUCH

Select a One Touc h key where you wish to store the Group number. (For example, press One Touch key 02 for Group 1).

SETUP GROUP:GO

Use the dial pad to enter the Group number. (For example, press 1 for Group 1).

Press To include One Touch or Speed Dial numbers in the Group, enter them

as if you were dialing. For example, for One Touch key 05, press One Touch key 05. For Speed Dial location 09, press

0, 9

ENTER & SET

Set

Speed Dial

on the dial pad. The display shows 05, #09.

, then press

G01:*O5#O9

Set

Press

. The screen prompts you to enter a name.

NAME:

Use the dial pad and the chart on page 29 to enter a name for the group

(for example, NEW CLIENTS). Press

Press

You can print a list of all One Touch and Speed Dial numbers. See Chapter 10, Printing Reports.

Even if you lose electrical power, numbers stored in memory will not be lost.

ENTER & SET

Set

Stop

to exit.

CHAPTER EIGHT

Telephone O perati o ns

Dialing Options

You can use your fax machine to make voice telephone calls by dialing manually, or by using Tel-index, One Touch or Speed Dial memory.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number .

Pick up the handset—OR—Press

When you hear a dial tone, dial the call using the dial pad.

If you pressed

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up, replace the handset.

Hook

to dial the call, pick up the handset when the other

Hook

CHAPTER EIGHT

One T ouch Dialing

See

Storing One

Touch Dial

Numbers

p. 63

See

Storing Speed

Dial Numbers

p. 64

Pick up the handset—OR—Press

When you hear a dial tone, press the One Touch key of the location you

Hook

want to call. If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset.

If you try to use a One Touch location with no number stored in it, you hear a warning sound, and screen displays NOT REGISTERED. The display returns to normal after 2 seconds.

If you are sending a fax, press you picked up the handset, press

Start

after pressing the One Touch key. If

Start

when receiving the fax machine

answers with fax tones.

Speed Dialing

Pick up the handset—OR—Press

When you hear a dial tone, press

Speed Dial number.

Hook

Speed Dial

, then press the two-digit

If you pressed

Hook

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

T o hang up, re place the handset.

If you are sending a fax, press If you picked up the handset, press

Start

after pressing the Speed Dial number .

Start

when the receiving fax machine

answers with fax tones.

TELEPHONE OPERATIONS

Dialing Access Codes and Credit Card Numbers

See

Storing One

Touch Dial

Numbers

p. 63

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touc h numbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press

Start

You can store "555" on One Touch key 03 and "7000" on One Touch key

. If you press One Touc h 03, 02, and

Start

, you can dial "555-7000". To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch 03 and press 7, 0, 0, 1 using the dialing pad.

Hold

Press

You can replace the handset without disconnecting the call.

Pick up the fax machine handset to release the call from Hold. Picking

up an extension handset will not release the call from Hold.

to put a call on Hold.

Pause

Redial/Pause

Press dialing overseas, you can press the length of the pause.

to insert a 3.5 second pause between numbers. If you are

Redial/Pause

as many times as need to increase

CHAPTER EIGHT

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press . Digits dialed after this send tone signals.

When you hang up, the fax machine returns to pulse dialing service.

Searching Telephone Index

See

Storing One

Touch Dial

Numbers

p. 63

and

Storing Speed

Dial Numbers

p. 64

You can search for names you have stored in One Touc h and Speed Dial memories. Names are stored alphabetically .

Tel-index

Press

Press or to search the memory.

When the screen displays the name you want to call, pick up the

handset or press Press

If you pressed

party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

When the call is over, hang up.

, then enter the first letter of the name you’re looking for.

Hook

Start

to begin dialing.

Hook

to dial the call, pick up the handset when the other

CHAPTER NINE

Remote Fax Options

Fax Forwar ding/Paging

You cannot use Paging and Fax Forwarding at the same time.

You cannot use Paging and Fax Forwarding when “Fax Storage” is set to OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your fax machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Function

Press

Press or until the screen displays

Press

will be forwarded.

Enter the forwarding number (up to 20 digits).

Press

, 8, 1.

FAX FORWARD?

Set

. The screen prompts you to enter the fax number where faxes

FWD#: ENTER & SET

Set

Stop

to exit.

CHAPTER NINE

Programming Paging Number

When Paging is selected, your fax machine dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Press

Press or until the screen displays

Press

Enter your pager phone number (up to 20 digits) followed by .

Do not include the area code if it is the same as that of your fax machine. For example,

Press

If your pager requires a PIN, enter the PIN, press , press

enter your fax number, then press . For example,

1 2 3 4 5

Function

, 8, 1.

PAGING?

Set

. The screen prompts you to enter your pager number.

PAG#: ENTER & SET

1 8

Set

0 055 5 1 2 3 4

Redial/Pause

1 8

0 0

5 2 1 2 8 4 6

Redial/Pause

—OR— If you do not need a PIN, press

Redial/Pause

, enter the fax number, then

press . For example,

Redial/Pause

Press

Set Stop

1 8

to exit.

0 0

5 2 1 2 8 4 6

You cannot change a Paging number or PIN remotely.

Setting Fax Storage

REMOTE FAX OPTIONS

See

Remote

Retrieval

p. 74

See

Printing

a Fax in Memory

p. 39

If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

Function

Press

, 8, 2. The screen prompts you to choose a fax setting.

FAX STORAGE:OFF? SELECT & SET

Press or to select ON (or OFF).

Set

Press

If there are faxes in memory when you turn Fax Storage OFF, the screens prompts you to erase any faxes in memory.

when the screen displays your selection.

Stop

to exit.

ERASE ALL FAX?

1.YES 2.NO

If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased, and Fax Storage remains on.

Changing Remote Access Code

Enter your Remote Access Code when the fax machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this.

Function

See

Changing

Remote Codes

p. 39

Press

Enter a three-digit number from 000 to 999. Do not use the same digits

that appear in your Fax Receive Code or Telephone Answer Code. Press

Press

Set Stop

, 8, 3.

to exit.

CHAPTER NINE

Remote Retrieval

You can call your fax machine from any fax machine using touch tone and use a Remote Access Code and other button presses to retrieve fax messages. Keep the included Remote Control Access Card in your wallet as an aid.

See

Changing

Remote

Access Code

p. 73

Using Remote Access Code

Dial your fax number from a fax machine using touch tone.

When your fax machine answers and beeps, immediately enter your

Remote Access Code (1 5 9 ). The fax machine signals the kinds of messages received:

1 long beep—Fax message(s) No long beeps—No messages

The fax machine then prompts you with two short beeps to enter a

command. If you wait longer than 30 seconds to enter a command, the fax machine hangs up. If you enter an invalid command, the fax machine beeps three times.

Press 9 0 to reset the fax machine when you finish.

Hang up.

If your fax machine is set to Manual mode, you can access your machine by waiting about 2 minutes, then entering the Remote Access Code within 30 seconds.

REMOTE FAX OPTIONS

Remote Commands

Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote control command.

Remote Control Commands

95 Changing Fax Forwarding

/Paging setting

1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No. 6 Fax Storage ON 7 Fax Storage OFF

96 Retrieve FAX

1 Memory Status List 2 Retrieve all faxes

3 Erase fax from the memory

97 Check the receiving status

1 FAX

98 Change Answer Mode

1 TAD 2 FAX/TEL 3 FAX

90 Exit

If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO (see page 71). Once you have registered the number, the fax machine will change automatically to FAXFWD:ON mode. Then retrieve a Memory Status List by entering 961 (see page 76) to make sure that the Fax Forwarding number you registered is correct in the List.

You can set FAX STORAGE ON or OFF.

Enter the number of a remote fax machine to receive the Memory Status List or stored fax message(s). (See page 76.)

If you hear one long beep, you can erase fax message(s) from the memory.

You can check whether your fax machine has received any fax message(s). If yes, you will hear one long beep. If no, you will hear three short beeps.

If you hear one long beep, you can change the Answer Mode. If you hear three short beeps, you cannot change it.

After a long beep, you can exit remote control.

Operation Details

CHAPTER NINE

Retrieving Memory Status List

You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages.

Dial your fax machine’s number.

When you hear the beep, immediately enter your Remote Access Code

(1 5 9 ). When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number of the remote fax machine (up to

20 digits) where you want the Memory Status List forwarded, and then press .

You cannot use and as dial numbers. However, if you want to store a pause, press .

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The remote fax machine prints the Memory Status List.

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your Remote Access Code

(1 5 9 ). As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want your fax messages forwarded, and then press .

You cannot use and as dial numbers. However, if you want to store a pause, press .

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The remote fax machine prints your fax messages.

REMOTE FAX OPTIONS

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When you hear the beep, immediately enter your Remote Access Code

(1 5 9 ). When you hear two short beeps, enter 9 5 4.

Enter the new number (up to 20 digits) of the remote fax machine

where you want your fax messages forwarded, and then press .

You cannot use and as dial numbers. However, if you want to store a pause, press .

To retrieve the Memory Status List, when you hear two short beeps, use

the dial pad to press 9 6 1.

Use the dial pad to enter the number of the remote fax machine (up to

20 digits), and then press . After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The remote fax machine prints the Memory Status List showing the new forwarding number.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 and reset it.

CHAPTER NINE

CHAPTER TEN

P rin tin g Repo rts

Fax Settings and Activity

You can print the following lists and reports:

1.XMIT REPORT

2.ACT.REPORT

3.ALL DIAL

4.TEL.INDEX

5.USER SETTINGS

Choose if you would like a Transmission Verification Report printed after every fax you send.

Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touc h and Speed Dial memory, in numerical order.

ALL DIAL list (above), alphabetically.

Lists settings for INITIAL SETUP, SETUP RECEIVE, SETUP SEND, PRINT REPORTS, REMOTE FAX OPT, and TEL SERVICE.

6.MEMORY STATUS

Lists summary information and amount of occupied memory.

CHAPTER TEN

To Print a Report

1 2

3 4

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists the time and date of transmission, and whether the transmission was successful.

When the feature is OFF, the report is printed automatically only if there’s an error during transmission. If the report indicates NG, send the document again. If the report indicates you should check the readability of certain pages, resend those pages.

Function

Press Enter the number (see p. 79) of the report you want to print. For

example, press 4 to print the TEL.INDEX. Press Press

Start Stop

, 7.

to exit.

When the feature is ON, the report is printed with every fax you send.

Function

Press

Press or to select ON or OFF.

Press

Set Stop

, 7, 1.

to exit.

Activity Report Interval

You can set the fax machine to print activity reports at specific intervals (6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

Function

Press

Press or to display:

Press

Press or to choose your setting. If you choose 7 days, the screen

prompts you to choose a day at which to begin the 7-day countdown. When the screen displays the setting you want, press

Enter the time to begin printing, in 24-hour format. (For example, enter

19:45 for 7:45 PM). Press

Press

, 7, 2.

INTERVAL?

Set

Stop

to exit.

Set

CHAPTER ELEVEN

Making Copies

Using the Fax Machine as a Copier

You can use your fax machine as a copy machine, making up to 99 copies at a time. The fax machine can stack the copies or collate (sort) them.

Enlarge

Sort

The scannable area of your fax machine begins at approximately one-eighth inch (4 mm) from the edge of the paper.

1/8" (4 mm)

Reduce

Photo

1/8" (4 mm)

Copy

Not Printable

CHAPTER ELEVEN

Making a Single Copy

The default resolution for a single copy is AUTO, which you can use for documents containing both text and photographs. You can also select S. Fine and Photo, as needed.

Insert the document face down in the feeder.

Copy

Press

Do NOT pull on the paper while copying is in progress.

Making Multiple Copies

There are two ways to make multiple copies on your fax machine. You can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.), or SORTED (collated). The default resolution for multiple copies is AUTO.

, then wait five seconds—OR—Press

Copy

again.

Stacking Multiple Copies

Insert pages to be copied face-down in the feeder.

Copy

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Copy

again.

Sorting Multiple Copies

Sorting uses more memory then stacking.

Insert pages to be copied face-down in the feeder.

Sort

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

If you select message while you are scanning the first page, press and restart it to make a single copy. If you selected FULL message appears while scanning subsequent pages, you can press

Copy

to copy the portion that is in memory, or press

the copy job using less memory, press

Sort

or stack after pressing

Copy

and get a MEMORY FULL

Copy

for stacked copies.

Stop

to cancel the job

Sort

and the MEMORY

Stop

to cancel. To restart

MAKING COPIES

Reducing and Enlarging Copies

Insert pages to be copied face-down in the feeder.

Enlarge

Press

Press or to select AUTO, 200%, 150%, 125%, 120%, 100%,

93%, 87%, 75%, or 50%.

Copy

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Reduce

when the screen displays your selection.

Copy

again.

Copying a Photograph

Copy

Photo

without pressing

again.

You can copy a photograph by pressing

Insert the photo(s) face-down in the feeder.

Photo

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Resolution

CHAPTER ELEVEN

CHAPTER TWELVE

O p tional Accessori es

(For FAX 2750 Only)

Memory Board

The memory board is installed on the main controller board inside the fax machine. When you add the optional memory board, it increases the performance modes for both fax and printer operations.

Optional Memory for the Printer & Fax Operations

The FAX 2750 has 2 MB of memory and can recognize 1 MB (ME1000) or 2 MB (ME2000) of Optional Memory. Be careful to purchase the appropriate memory board for your needs.

For the Printer

Additional memory is useful and may be necessary if you want to download many different fonts or want to print a very complex document.

For the Fax

Additional memory is available and will expand the memory used for sending and receiving faxes.

Model Name Optional Memory Total

fax machine 2750 1 MB 2.3 MB (up to 230 pages)

1.3 MB –OR–

(up to 130 pages) 2 MB 3.3 MB (up to 330 pages)

Using Brother #1 Chart with MMR coding and Standard Resolution.

CHAPTER TWELVE

Installing the Optional Memory Board

Unplug the power cord from the AC outlet and disconnect the interface cable.

W ARNING

Unplug the power cord before installing (or removing) the memory board.

Press down on the top of the rear cover to release the hook, and pull the rear

cover out.

W ARNING

Do not touch the surface of the main controller board.

OPTIONAL ACCESSORIES (FOR FAX 2750 ONLY)

To install the memory board onto the main controller board, use the

attached spacer and plug it into the connectors on the left of the main controller board.

Memory Board

Connector Spacer

Connector Main

Controller Board

W ARNING

■

Hold the edge of the memory board. Do not touch the surface of the board.

■

Make sure the memory board is securely seated in the main controller board.

Reinstall the rear cover.

Reconnect the interface cable.

Plug the power cord into the AC outlet.

CHAPTER TWELVE

Brother FAX 2750 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual