USER’S GUIDE
FAX-2480C FAX-2580C
Version B
If you need to call Customer Service
Please complete the following information for future reference:
Model Number: FAX-2480C and FAX-2580C (Circle your model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product should you lose your receipt;
may support an insurance claim by you in the event of product loss covered by insurance; and,
will help us notify you of enhancements to your product and special offers.
The most convenient and efficient way to register your new product is online at http://www.brother.com/registration/
© 2006 Brother Industries, Ltd.
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be made from within that country.
Register your product
By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product should you lose your receipt;
may support an insurance claim by you in the event of product loss covered by insurance; and,
will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at
http://www.brother.com/registration/
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function Center needs. You can download the latest software documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product.
http://solutions.brother.com
Note
•You can check here for Brother driver updates.
•To keep your machine performance up to date, check here for the latest firmware upgrade (for Windows® only).
For Customer Service
In USA: |
1-800-284-4329 |
(voice) |
|
1-901-379-1215 |
(fax) |
|
1-800-284-3238 |
(TTY service for the hearing-impaired) |
In Canada: |
1-877-BROTHER (voice) |
|
|
(514) 685-4898 (fax) |
|
i
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-800-284-4357.
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER.
Brother fax back system (USA only)
Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.
In USA only: |
1-800-521-2846 |
ii
Ordering accessories and supplies
For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)
In USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-877-BROTHER (voice)
Description |
Item |
Ink Cartridge Standard <black> |
LC51BK (Prints approx. 500 pages) |
|
|
Ink Cartridge <yellow> |
LC51Y (Prints approx. 400 pages) |
|
|
Ink Cartridge <cyan> (blue) |
LC51C (Prints approx. 400 pages) |
|
|
Ink Cartridge <magenta> (red) |
LC51M (Prints approx. 400 pages) |
|
|
Premium Glossy Photo Paper |
|
(Letter size / 20 sheets) |
BP61GLL 1 |
(4"×6" size / 20 sheets) |
BP61GLP 1 |
Matte Inkjet Paper |
BP60ML (USA only) |
(Letter size / 25 sheets) |
|
|
|
Inkjet Plain Paper |
BP60PL (USA only) |
(Letter size / 250 sheets) |
|
|
|
Telephone Line Cord |
LG3077001 (USA only) |
|
|
Telephone Handset |
LE5803016 (USA only) |
(FAX-2480C only) |
|
|
|
Handset Curled Cord |
UL8019005 (USA only) |
(FAX-2480C only) |
|
|
|
Cordless Handset |
BCL-D10 (USA only) |
(FAX-2580C only) |
|
|
|
Battery |
BCL-BT10 |
(FAX-2580C only) |
|
|
|
User's Guide |
LP5665001 |
|
|
1 Available in the USA and from November 2006 in Canada.
iii
Notice - Disclaimer of Warranties
(USA and Canada)
BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
iv
Brother® One Year Limited Warranty and Replacement Service
(USA only)
Who is covered:
This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.
What is covered:
This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper, thermal paper, and the cordless handset battery.
Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.
This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).
What is the length of the Warranty Periods:
Machines: one year from the original purchase date.
Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.
What is NOT covered:
This warranty does not cover:
1Physical damage to this Product;
2Damage caused by improper installation, improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);
3 Damage caused by another device or software used with this Product (including but not limited to damage resulting from
use of non Brother®-brand parts and Consumable and Accessory Items);
4Consumable and Accessory Items that expired in accordance with a rated life; and,
5Problems arising from other than defects in materials or workmanship.
6Normal Periodic Maintenance Items, such as Paper Feeding Kit, Fuser and Laser Units.
This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).
What to do if you think your Product is eligible for warranty service:
Report your issue to either our Customer Service Hotline at 1-800-284-4329 for Fax, MFC and DCP and 1-800-276-7746 for Printers, or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846.
What Brother will ask you to do:
After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale.
You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.
What Brother will do:
If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole
v
Brother® One Year Limited Warranty and Replacement Service
(USA only)
discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.
If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother's then current published rates.
The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.
What happens when Brother elects to replace your Machine:
When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or
has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original
Accessory Items and a copy of the return freight bill, signed by the courier.
Limitations:
Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.
This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.
This warranty gives you certain rights and you may also have other rights that may vary from state to state.
This Limited Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and
(3) agree to make that change.
Important:
We recommend that you keep all original packing materials, in the event that you ship this Product.
© 2003, 2006 Brother International Corporation
vi
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY (Canada only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your User's Guide for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User's Guide for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER.
Internet support: support@brother.ca or browse Brother's Web Site: www.brother.com
Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
vii 
Table of Contents |
|
|
Section I General |
|
|
1 |
General Information |
|
|
Using the documentation ....................................................................................... |
3 |
|
Symbols and conventions used in the documentation .................................... |
3 |
|
Control panel overview .......................................................................................... |
4 |
2 |
Loading documents and paper |
|
|
Loading documents ............................................................................................... |
7 |
|
Using the ADF ................................................................................................. |
7 |
|
Using the scanner glass .................................................................................. |
8 |
|
Scannable area ............................................................................................... |
9 |
|
Acceptable paper and other media........................................................................ |
9 |
|
Recommended media ................................................................................... |
10 |
|
Handling and using media ............................................................................. |
10 |
|
Choosing the right media............................................................................... |
11 |
|
Loading paper and other media........................................................................... |
13 |
|
Loading envelopes and post cards ................................................................ |
15 |
|
Removing small printouts from the machine ................................................. |
16 |
|
Printable Area................................................................................................ |
17 |
3 |
General setup |
|
|
On/Off key............................................................................................................ |
18 |
|
Turning the machine off................................................................................. |
18 |
|
Turning the machine on ................................................................................. |
18 |
|
On/Off setting ...................................................................................................... |
18 |
|
Mode Timer.......................................................................................................... |
19 |
|
Paper settings...................................................................................................... |
20 |
|
Paper Type .................................................................................................... |
20 |
|
Paper Size ..................................................................................................... |
20 |
|
Volume Settings................................................................................................... |
20 |
|
Ring Volume .................................................................................................. |
20 |
|
Beeper Volume.............................................................................................. |
20 |
|
Speaker Volume ............................................................................................ |
21 |
|
Handset Volume (FAX-2480C only) .............................................................. |
21 |
|
Choosing the Handset Volume (For Volume Amplify) |
|
|
(FAX-2480C only)...................................................................................... |
21 |
|
Setting Volume Amplify (FAX-2480C only).................................................... |
22 |
|
Automatic Daylight Savings Time ........................................................................ |
22 |
|
LCD display ......................................................................................................... |
23 |
|
LCD Contrast................................................................................................. |
23 |
viii
4 |
Security features |
|
|
TX Lock (FAX-2480C only).................................................................................. |
24 |
|
Setting and changing the TX Lock password ................................................ |
24 |
|
Turning the TX Lock on/off ............................................................................ |
25 |
|
Memory Security (FAX-2580C only).................................................................... |
25 |
|
Setting and changing the memory security password ................................... |
26 |
|
Turning the memory security on/off ............................................................... |
26 |
Section II Fax
5 |
Sending a fax |
|
|
Entering Fax mode .............................................................................................. |
28 |
|
Faxing from the ADF ..................................................................................... |
28 |
|
Faxing from the scanner glass ...................................................................... |
28 |
|
Faxing A4 size documents from the scanner glass ....................................... |
29 |
|
Color fax transmission ................................................................................... |
29 |
|
Canceling a fax in progress ........................................................................... |
29 |
|
Broadcasting (Black & White only) ...................................................................... |
29 |
|
Canceling a Broadcast in progress................................................................ |
30 |
|
Additional sending operations.............................................................................. |
30 |
|
Sending faxes using multiple settings ........................................................... |
30 |
|
Contrast ......................................................................................................... |
31 |
|
Changing Fax Resolution .............................................................................. |
31 |
|
Dual access (Black & White only).................................................................. |
32 |
|
Real time transmission .................................................................................. |
32 |
|
Overseas Mode ............................................................................................. |
33 |
|
Delayed Faxing (Black & White only) ............................................................ |
33 |
|
Delayed Batch Transmission (Black & White only) ....................................... |
33 |
|
Checking and canceling waiting jobs............................................................. |
33 |
|
Sending a fax manually ................................................................................. |
34 |
|
Sending a fax at the end of a conversation (FAX-2480C only) ..................... |
34 |
|
Out of Memory message ............................................................................... |
34 |
6 |
Receiving a Fax |
|
|
Receive modes.................................................................................................... |
35 |
|
Choosing the Receive Mode ......................................................................... |
35 |
|
Using receive modes ........................................................................................... |
37 |
|
Fax only ......................................................................................................... |
37 |
|
Fax/Tel........................................................................................................... |
37 |
|
Manual........................................................................................................... |
37 |
|
Message Center (MC:Msg Ctr) (FAX-2580C only)........................................ |
37 |
|
External TAD (FAX-2480C only) ................................................................... |
37 |
|
Receive mode settings ........................................................................................ |
38 |
|
Ring Delay ..................................................................................................... |
38 |
|
F/T Ring Time (Fax/Tel mode only)............................................................... |
38 |
|
Easy Receive................................................................................................. |
39 |
ix
|
Additional receiving operations............................................................................ |
39 |
|
Printing a reduced incoming fax .................................................................... |
39 |
|
Receiving a fax at the end of a conversation (FAX-2480C only) ................... |
40 |
|
Printing a fax from the memory ..................................................................... |
40 |
7 |
Telephone Services and External devices |
|
|
Voice operations .................................................................................................. |
41 |
|
Making a telephone call................................................................................. |
41 |
|
Answering calls with the Speaker Phone (FAX-2580C only)......................... |
41 |
|
Hold ............................................................................................................... |
41 |
|
Tone or Pulse (Canada only)......................................................................... |
42 |
|
Fax/Tel mode when the power key is on ....................................................... |
42 |
|
Fax/Tel mode when the power key is off ....................................................... |
42 |
|
Telephone services.............................................................................................. |
43 |
|
Distinctive Ring.............................................................................................. |
43 |
|
Caller ID......................................................................................................... |
45 |
|
Connecting an external TAD (telephone answering device)................................ |
46 |
|
Connections................................................................................................... |
46 |
|
Recording an outgoing message (OGM) on an external TAD ....................... |
47 |
|
Special line considerations ............................................................................ |
47 |
|
Multi-line connections (PBX) ......................................................................... |
49 |
|
External and extension phones ........................................................................... |
49 |
|
Connecting an external or extension telephone ............................................ |
49 |
|
Using external and extension telephones...................................................... |
49 |
|
Using a non-Brother cordless external telephone (FAX-2480C only)............ |
50 |
|
Using remote codes....................................................................................... |
50 |
8 |
Dialing and storing numbers |
|
|
How to Dial .......................................................................................................... |
51 |
|
Manual dialing ............................................................................................... |
51 |
|
One-Touch dialing ......................................................................................... |
51 |
|
Speed-Dialing ................................................................................................ |
51 |
|
Search ........................................................................................................... |
52 |
|
Fax Redial ..................................................................................................... |
52 |
|
Storing numbers .................................................................................................. |
53 |
|
Storing a pause ............................................................................................. |
53 |
|
Storing One-Touch dial numbers................................................................... |
53 |
|
Storing Speed-Dial numbers ......................................................................... |
54 |
|
Changing One-Touch and Speed-Dial numbers ........................................... |
54 |
|
Setting up groups for broadcasting................................................................ |
55 |
|
Dialing access codes and credit card numbers ............................................. |
55 |
9 |
Message Center (FAX-2580C only) |
|
|
Message Center Mode ........................................................................................ |
56 |
|
Setting up the Message Center ..................................................................... |
56 |
|
Outgoing message (OGM) ............................................................................ |
56 |
|
Fax/Tel OGM (Announcement) ..................................................................... |
57 |
|
Activating Message Center memory.............................................................. |
57 |
x
|
Managing your messages ................................................................................... |
58 |
|
Message Indicator ......................................................................................... |
58 |
|
Playing voice messages ................................................................................ |
58 |
|
Printing fax messages .................................................................................. |
58 |
|
Erasing incoming messages.......................................................................... |
58 |
|
Additional Message Center operations................................................................ |
59 |
|
Setting maximum time for incoming messages ............................................. |
59 |
|
Setting toll saver ............................................................................................ |
59 |
|
ICM Recording Monitor.................................................................................. |
60 |
10 |
Remote fax options (Black & White only) |
|
|
Fax Forwarding.................................................................................................... |
61 |
|
Paging ................................................................................................................. |
62 |
|
Fax Storage ......................................................................................................... |
62 |
|
Turning off Remote Fax Options.......................................................................... |
63 |
|
Changing Remote Fax Options ........................................................................... |
63 |
|
Remote Retrieval................................................................................................. |
64 |
|
Setting a Remote Access Code..................................................................... |
64 |
|
Using your Remote Access Code.................................................................. |
64 |
|
Remote Fax commands ................................................................................ |
65 |
|
Retrieving fax messages ............................................................................... |
67 |
|
Changing your Fax Forwarding number ........................................................ |
67 |
11 |
Printing Reports |
|
|
Fax reports........................................................................................................... |
68 |
|
Transmission Verification Report................................................................... |
68 |
|
Fax Journal (activity report) ........................................................................... |
68 |
|
Reports ................................................................................................................ |
69 |
|
How to print a report ...................................................................................... |
69 |
12 |
Polling |
|
|
Polling overview................................................................................................... |
70 |
|
Polling receive ..................................................................................................... |
70 |
|
Setup to receive polling ................................................................................. |
70 |
|
Sequential polling .......................................................................................... |
70 |
|
Polled transmit (Black & White only).................................................................... |
71 |
|
Set up for polled transmit............................................................................... |
71 |
Section III Copy
13 |
Making copies |
|
|
How to copy......................................................................................................... |
74 |
|
Entering Copy mode...................................................................................... |
74 |
|
Making a single copy ..................................................................................... |
74 |
|
Making multiple copies .................................................................................. |
74 |
|
Stop copying.................................................................................................. |
74 |
xi
Copy options........................................................................................................ |
75 |
Changing copy quality ................................................................................... |
76 |
Enlarging or reducing the image copied ........................................................ |
76 |
Making N in 1 copies or a poster ................................................................... |
77 |
Sorting copies using the ADF (Black & White only)....................................... |
78 |
Adjusting Brightness, Contrast and Color...................................................... |
79 |
Paper options ................................................................................................ |
80 |
Section IV Appendixes
A |
Safety and Legal |
|
|
Choosing a location ............................................................................................. |
82 |
|
To use the machine safely................................................................................... |
83 |
|
Important safety instructions.......................................................................... |
87 |
|
Standard telephone and FCC Notices |
|
|
(These notices are in effect on models sold and used in the |
|
|
United States only) .................................................................................... |
88 |
|
Federal Communications Commission (FCC) Declaration of Conformity |
|
|
(USA only) ................................................................................................. |
90 |
|
Industry Canada Compliance Statement (Canada only) ............................... |
91 |
|
Legal limitations for copying .......................................................................... |
91 |
|
Trademarks ................................................................................................... |
92 |
B |
Troubleshooting and Routine Maintenance |
|
|
Troubleshooting ................................................................................................... |
93 |
|
If you are having difficulty with your machine ................................................ |
93 |
|
Error messages ................................................................................................... |
97 |
|
Transferring your faxes or Fax Journal report ............................................. |
101 |
|
Document jam ............................................................................................. |
101 |
|
Printer jam or paper jam .............................................................................. |
102 |
|
Dial Tone ..................................................................................................... |
103 |
|
Phone line interference................................................................................ |
104 |
|
Routine maintenance......................................................................................... |
104 |
|
Replacing the ink cartridges ........................................................................ |
104 |
|
Cleaning the outside of the machine ........................................................... |
106 |
|
Cleaning the scanner................................................................................... |
107 |
|
Cleaning the machine printer platen ............................................................ |
108 |
|
Cleaning the paper pick-up roller................................................................. |
108 |
|
Cleaning the print head ............................................................................... |
109 |
|
Checking the print quality ............................................................................ |
109 |
|
Checking the printing alignment .................................................................. |
110 |
|
Checking the ink volume ............................................................................. |
111 |
|
Uninstalling the handset and handset cradle (FAX-2480C) ........................ |
111 |
|
Uninstalling and installing the cradle and the bracket (FAX-2580C) ........... |
113 |
|
Machine Information .......................................................................................... |
114 |
|
Checking the serial number......................................................................... |
114 |
|
Packing and shipping the machine .................................................................... |
115 |
xii
C |
Menu and Features |
|
|
On-screen programming.................................................................................... |
118 |
|
Menu table................................................................................................... |
118 |
|
Memory storage........................................................................................... |
118 |
|
Menu keys ......................................................................................................... |
119 |
|
Menu Table........................................................................................................ |
120 |
|
Entering Text ..................................................................................................... |
127 |
D |
Specifications |
|
|
General.............................................................................................................. |
128 |
|
Print media......................................................................................................... |
130 |
|
Fax..................................................................................................................... |
131 |
|
Message Center |
|
|
(FAX-2580C only)........................................................................................... |
132 |
|
Digital Cordless Handset (FAX-2580C only) ..................................................... |
133 |
|
Cordless handset......................................................................................... |
133 |
|
Battery ......................................................................................................... |
133 |
|
Battery cradle .............................................................................................. |
134 |
|
AC adapter .................................................................................................. |
134 |
|
Copy .................................................................................................................. |
135 |
|
Printer ................................................................................................................ |
136 |
|
Interface............................................................................................................. |
137 |
|
Consumable items............................................................................................. |
138 |
EGlossary
FIndex
xiii
xiv
Section I
General
General Information |
3 |
Loading documents and paper |
7 |
General setup |
18 |
Security features |
24 |
Chapter 1
2
1 General Information
Using the documentation
Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.
Symbols and conventions used in the documentation
The following symbols and conventions are used throughout the documentation.
Bold |
Bold typeface identifies specific |
|
keys on the machine control |
|
panel. |
Italics |
Italicized typeface emphasizes |
|
an important point or refers you |
|
to a related topic. |
Courier |
Text in the Courier New font |
New |
identifies messages on the |
|
LCD of the machine. |
1
Warnings tell you what to do to prevent possible personal injury.
Electrical Hazard icons alert you to possible electrical shock.
Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.
Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features.
Improper Setup icons alert you to devices and operations that are not compatible with the machine.
3
Chapter 1
Control panel overview
FAX-2480C
FAX-2580C
1 |
2 |
|
3 |
|
|
|
|
13 |
12 |
|||||||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
14 |
15 |
4
General Information
1
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
11 |
|
|
|
|
|
|
|
10 |
|
||||||||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5 |
6 |
7 |
8 |
9 |
Note
Most of the illustrations in this User’s Guide show the FAX-2480C.
5
Chapter 1
1On/Off
You can turn the machine on or off.
2One-Touch keys
Instantly accesses your stored Quick-Dial numbers.
3Shift
When held down, lets you access the OneTouch numbers in the gray squares.
4Ink (FAX-2480C)
Lets you clean the print head, check the print quality, and check the available ink volume.
5Fax Resolution
Lets you temporarily change the resolution when sending a fax.
6Mode keys:
Fax
Lets you access Fax mode.
Copy
Lets you access Copy mode.
7Copy Options
Lets you temporarily change multiple copy settings.
8Menu keys:
Menu
Lets you access the Menu to program your settings in the machine.
a Search/Speed Dial
Lets you look up and dial numbers that are stored in the memory.
Volume keys
d c 
In Fax mode, you can press these keys to adjust the ring volume.
d
Press to scroll backward to a menu selection.
a or b
Press to scroll through the menus and options.
b Ink (FAX-2580C)
Lets you clean the print head, check the print quality, and check the available ink volume.
Clear/Back
Press to cancel the current setting.
OK
Lets you store your settings in the machine.
9 Start keys:
Color Start
Lets you start sending faxes or making copies in full color.
Black Start
Lets you start sending faxes or making copies in black & white.
10 
Stop/Exit
Stops an operation or exits from a menu.
11LCD (liquid crystal display)
Displays messages on the screen to help you set up and use your machine.
12Dial Pad
Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.
(Canada only) The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone.
13Fax and telephone keys:
Redial/Pause
Redials the last number called. It also inserts a pause when programming quick dial numbers.
Hook/Hold (FAX-2480C)
Lets you place telephone calls on hold.
Also, press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start.
Hold/Intercom (FAX-2580C)
Lets you place telephone calls on hold. Also, press this key to speak on the intercom or to transfer an incoming call to the cordless handset.
Speaker Phone (FAX-2580C) Turns the speaker phone on or off.
14Message Center keys (FAX-2580C):
MC On/Off
Turns the Message Center on or off. Will also flash if you have new messages.
Play
Plays voice messages stored in memory.
Erase
Deletes voice/fax messages.
15Microphone (FAX-2580C)
Picks up your voice when you speak to another party using Speaker Phone.
6
2 Loading documents and paper
Loading documents
You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass.
How to load documents
CAUTION |
2 |
DO NOT pull on the document while it is feeding.
Using the ADF
The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 20 lb
(80 g/m2) paper and always fan the pages before putting them in the ADF.
Recommended environment
Temperature: |
68 to 86° F (20 to 30° C) |
Humidity: |
50% to 70% |
Paper: |
20 lb LTR (80 g/m2 A4) |
Document Sizes Supported
Length: |
5.8 to 14 in. |
|
(148 to 355.6 mm) |
Width: |
5.8 to 8.5 in. |
|
(148 to 215.9 mm) |
Weight: |
17 to 24 lb (64 to 90 g/m2) |
DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric.
Make sure documents written with ink are completely dry.
a Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed roller.
b Adjust the paper guides to fit the width of your documents.
c Unfold the ADF Document Output
Support Flap (1).
1
CAUTION
DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.
7
Chapter 2
Using the scanner glass
You can use the scanner glass to fax, copy or scan pages of a book or one page at a time.
Document Sizes Supported
Length: |
Up to 11.7 in. (297 mm) |
Width: |
Up to 8.5 in. (215.9 mm) |
Weight: |
Up to 4.4 lb (2 kg) |
|
|
How to load documents
Note
To use the scanner glass, the ADF must be empty.
a Lift the document cover.
8
b Using the document guidelines on the left, center the document face down on the scanner glass.
c Close the document cover.
CAUTION
If you are scanning a book or thick document, DO NOT slam the cover down or press on it.
Scannable area
The scannable area depends on the settings in the application you are using. The figures below show the areas you cannot scan on paper.
3 4
1 
|
|
|
|
|
|
2 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Usage |
Document |
Top (1) |
Left (3) |
|||
|
Size |
Bottom (2) |
Right (4) |
|||
|
|
|
||||
Fax |
Letter |
0.12 in. |
0.16 in. |
|||
|
|
|
(3 mm) |
(4 mm) |
||
|
|
|
|
|
|
|
|
A4 |
0.12 in. |
0.04 in. |
|||
|
|
|
(3 mm) |
(1 mm) |
||
|
|
|
|
|
|
|
Copy |
Letter |
0.12 in. |
0.12 in. |
|||
|
|
|
(3 mm) |
(3 mm) |
||
|
|
|
|
|
|
|
|
A4 |
0.12 in. |
0.12 in. |
|||
|
|
|
(3 mm) |
(3 mm) |
||
|
|
|
|
|
|
|
Loading documents and paper
Acceptable paper and other media
The print quality can be affected by the type |
2 |
of paper you are using in the machine. |
To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), photo paper, transparencies and envelopes.
We recommend testing various paper types before buying large quantities.
For best results, use Brother paper.
When you print on inkjet paper (coated paper), transparencies and photo paper, be sure to choose the proper media in the Paper Type setting of the menu (See Paper Type on page 20).
When you print on Brother photo paper, load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on top of the instruction sheet.
When you use transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams.
Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.
9
Chapter 2
Recommended media
To get the best print quality, we suggest using Brother paper. (See table below.)
We recommend using ‘3M Transparency Film’ when you print on transparencies.
Brother paper
Paper Type |
Item |
Letter Plain |
BP60PL (USA only) |
|
|
Letter Glossy Photo 1 |
BP61GLL |
Letter Inkjet (Matte) |
BP60ML (USA only) |
|
|
4 × 6 in. Glossy Photo 1 |
BP61GLP |
1Available in the USA and from November 2006 in Canada.
Handling and using media
Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
The coated side of photo paper is shiny. Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down.
Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.
Improper Setup
DO NOT use the following kinds of paper:
•Damaged, curled, wrinkled, or irregularly shaped paper
1
1 
1 0.08 in. (2 mm) or longer
•Extremely shiny or highly textured paper
•Paper already printed on by a printer
•Paper that cannot be arranged uniformly when stacked
•Paper made with a short grain
Paper capacity of the output paper tray
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 paper.
Transparencies or photo paper must be picked up from the output paper tray one page at a time to avoid smudging.
10
Loading documents and paper
Choosing the right media
Paper type and size for each operation
|
|
|
|
|
|
|
|
|
2 |
Paper Type |
Paper Size |
|
|
|
|
Usage |
|
|
|
|
|
|
|
|
|
Fax |
Copy |
|
|
Cut Sheet |
Letter |
8 |
1/2 × 11 in. (216 × 279 mm) |
Yes |
Yes |
Yes |
|
||
|
A4 |
8.3 |
× |
11.7 in. (210 × 297 mm) |
Yes |
Yes |
Yes |
|
|
|
Legal |
8 |
1/2 |
× 14 in. (216 × 356 mm) |
Yes |
Yes |
Yes |
|
|
|
Executive |
7 |
1/4 |
× 10 1/2 in. (184 × 267 mm) |
– |
– |
Yes |
|
|
|
JIS B5 |
7.2 |
× |
10.1 in. (182 × 257 mm) |
– |
– |
Yes |
|
|
|
A5 |
5.8 |
× |
8.3 in. (148 × 210 mm) |
– |
Yes |
Yes |
|
|
|
A6 |
4.1 |
× |
5.8 in. (105 × 148 mm) |
– |
– |
Yes |
|
|
|
|
|
|
|
|
|
|
||
Cards |
Photo |
4 |
× 6 in. (10 × 15 cm) |
– |
Yes |
Yes |
|
||
|
Photo 2L |
5 |
× 7 in. (13 × 18 cm) |
– |
– |
Yes |
|
||
|
Index Card |
5 |
× 8 in. (127 × 203 mm) |
– |
– |
Yes |
|
||
|
Post Card 1 |
3.9 |
× |
5.8 in. (100 × 148 mm) |
– |
– |
Yes |
|
|
|
Post Card 2 |
5.8 |
× |
7.9 in. (148 × 200 mm) |
– |
– |
Yes |
|
|
|
(Double) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Envelopes |
C5 Envelope |
6.4 |
× |
9 in. (162 × 229 mm) |
– |
– |
Yes |
|
|
|
DL Envelope |
4.3 |
× |
8.7 in. (110 × 220 mm) |
– |
– |
Yes |
|
|
|
COM-10 |
4 |
1/8 |
× 9 1/2 in. (105 × 241 mm) |
– |
– |
Yes |
|
|
|
Monarch |
3 |
7/8 |
× 7 1/2 in. (98 × 191 mm) |
– |
– |
Yes |
|
|
|
JE4 Envelope |
4.1 |
× |
9.3 in. (105 × 235 mm) |
– |
– |
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
Transparencies |
Letter |
8 |
1/2 |
× 11 in. (216 × 279 mm) |
– |
Yes |
Yes |
|
|
|
A4 |
8.3 |
× |
11.7 in. (210 × 297 mm) |
– |
Yes |
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
11
Chapter 2
Paper weight, thickness and capacity
Paper Type |
Weight |
Thickness |
No. of sheets |
||
Cut |
Plain Paper |
17 to 32 lb (64 to 120 g/m2) |
0.003 to 0.006 in. (0.08 to 0.15 mm) |
100 1 |
|
Sheet |
|
|
|
|
|
Inkjet Paper |
17 to 53 lb (64 to 200 g/m2) |
0.003 to 0.01 in. (0.08 to 0.25 mm) |
20 |
||
|
|||||
|
Glossy Paper |
Up to 58 lb |
Up to 0.01 in. (Up to 0.25 mm) |
20 |
|
|
|
(Up to 220 g/m2) |
|
|
|
Cards |
Photo 4" × 6" |
Up to 64 lb |
Up to 0.01 in. (Up to 0.28 mm) |
20 |
|
|
|
(Up to 240 g/m2) |
|
|
|
|
Index Card |
Up to 32 lb |
Up to 0.006 in. (Up to 0.15 mm) |
30 |
|
|
|
(Up to 120 g/m2) |
|
|
|
|
Post Card |
Up to 53 lb |
Up to 0.01 in. (Up to 0.23 mm) |
30 |
|
|
|
(Up to 200 g/m2) |
|
|
|
Envelopes |
20 to 25 lb (75 to 95 g/m2) |
Up to 0.02 in. (Up to 0.52 mm) |
10 |
||
Transparencies |
– |
– |
10 |
||
|
|
|
|
|
|
1Up to 50 sheets for Legal size paper 20 lb (80 g/m2). Up to 100 sheets of 20 lb (80 g/m2) paper.
12
Loading paper and other media
a If the paper support flap is open, close it, and then pull the paper tray completely out of the machine.
Lift the output paper tray cover (1).
1
Loading documents and paper
b Press and slide the paper side
guides (1) and paper length guide (2) to fit the paper size.
1
2
2
c Fan the stack of paper well to avoid paper jams and misfeeds.
Note
Always make sure that the paper is not curled.
13
Chapter 2
d Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray.
Note
When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.
e Gently adjust the paper side guides with both hands to the paper.
Make sure the paper side guides touch the sides of the paper.
Note
Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
f Close the output paper tray cover.
14
g Slowly push the paper tray completely into the machine.
h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2).
Note
Do not use the paper support flap for Legal paper.
Loading documents and paper
Loading envelopes and post cards
About envelopes |
2 |
|
Use envelopes that weigh from 20 to 25 lb |
||
|
||
(75 to 95 g/m2). |
|
|
Some envelopes need margin settings to |
|
|
be set in the application. Make sure you |
|
|
do a test print first. |
|
CAUTION
Do not use any of the following types of envelopes, as they will cause paper feed problems:
•That are of a baggy construction.
•That are embossed (have raised writing on them).
•That have clasps or staples.
•That are pre-printed on the inside.
Glue |
Double flap |
|
|
Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.
15
Chapter 2
How to load envelopes and post cards
a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible.
Note
If the envelopes or post cards are ‘doublefeeding,’ put one envelope or post card in the paper tray at a time.
b Put the envelopes or post cards into the paper tray with the address side down and the leading edge as shown in the illustration in first as shown in the illustration. Slide the paper side
guides (1) and paper length guide (2) to fit the size of the envelopes or post cards.
1
2
16
If you have problems when printing on envelopes, try the following suggestions:
a Open the envelope flap.
b Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.
c Adjust the size and margin in your application.
Removing small printouts from the machine
When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Loading documents and paper
Printable Area
The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
2
Cut Sheet Paper |
|
|
|
Envelopes |
|
||||||||
3 |
4 |
|
|
|
3 |
4 |
|||||||
|
|
|
|||||||||||
1 |
|
|
|
|
|
|
|
1 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
||||||
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
2 |
|
|
|
|
|
2 |
|
|
|
|
|
|
|
|
|
|||
|
|
|
|
|
|
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Top (1) |
|
Bottom (2) |
Left (3) |
Right (4) |
|||||
Cut Sheet |
0.12 in. (3 mm) |
|
0.12 in. (3 mm) |
0.12 in. (3 mm) |
0.12 in. (3 mm) |
||||||
|
|
|
|
|
|
|
|
|
|
|
|
Envelopes |
0.47 in. (12 mm) |
|
0.95 in. (24 mm) |
0.12 in. (3 mm) |
0.12 in. (3 mm) |
||||||
|
|
|
|
|
|
|
|
|
|
|
|
Note
The Borderless feature is not available for envelopes.
17
3 General setup
On/Off key
When the machine is idle, you can turn it on and off by pressing the On/Off key.
Note
If you have connected an external telephone or TAD, it is always available.
Turning the machine off
a Press and hold down the On/Off key until the LCD shows Shutting Down. The LCD light goes off.
Turning the machine on
a Press the On/Off key.
18
On/Off setting
You can customize the machine's On/Off key. The default setting is
Fax Receive:Off. Your machine will not work when it is switched off, but it will clean the print head periodically. If you turn this setting to Fax Receive:On, you can receive faxes or calls even when the machine is switched off. (See On/Off key on page 18.)
a Press Menu, 1, 6.
b Press a or b to choose
Fax Receive:On, or
Fax Receive:Off. Press OK.
c Press Stop/Exit.
On/Off |
Receive |
|
Available operations |
|
setting |
mode |
|
|
|
Fax |
— |
|
|
No machine operations |
Receive: |
|
|
|
will be available. |
Off |
|
|
|
|
(factory |
|
|
|
|
setting) |
|
|
|
|
|
|
|
||
Fax |
Fax Only |
Fax Receive |
||
Receive: |
External |
Easy Receive |
||
On 1 2 |
TAD |
3 |
|
Delayed Fax 7 |
|
|
|
Fax Forward 7 |
|
|
Fax/Tel 3 |
|||
|
Paging 7 |
|||
|
Manual 4 |
Fax Storage 7 |
||
|
|
|
|
Remote Retrieval 7 |
|
MC:Msg |
|
Fax Receive |
|
|
Ctr 5 |
|
Recording Incoming |
|
|
|
|
|
Message |
|
|
|
|
Easy Receive, |
|
|
|
|
Delayed Fax 7 |
|
|
|
|
Fax Forward 7 |
|
|
|
|
Paging 7 |
|
|
|
|
Fax Storage 7 |
|
|
|
|
Remote Retrieval 7 |
|
Manual |
|
Easy Receive |
|
|
Fax/Tel |
6 |
Delayed Fax 7 |
|
|
|
|
||
|
|
|
|
|
1You cannot receive a fax with Black Start or
Color Start.
2You can receive telephone calls by lifting the handset (FAX-2480C) or using the cordless handset (FAX-2580C).
3FAX-2480C
4(FAX-2580C) When an external TAD is connected and Easy Receive is turned on.
5FAX-2580C
6(FAX-2580C) You cannot receive a fax automatically if you have set the receive mode to Fax/Tel.
7Set before you switch off the machine.
General setup
Mode Timer
The machine has two temporary mode keys |
|
on the control panel: Fax and Copy. You can |
|
change the amount of time the machine takes |
|
after the last Copy operation before it returns |
|
to Fax mode. If you choose Off, the machine |
|
stays in the mode you used last. |
3 |
|
a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off. Press OK.
c Press Stop/Exit.
19
Chapter 3
Paper settings
Paper Type
To get the best print quality, set the machine for the type of paper you are using.
a Press Menu, 1, 2.
b Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency. Press OK.
c Press Stop/Exit.
Note
The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams.
Paper Size
You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page.
a Press Menu, 1, 3.
b Press a or b to choose Letter,
Legal, A4, A5 or 4"×6". Press OK.
c Press Stop/Exit.
20
Volume Settings
Ring Volume
You can choose a range of ring volume levels, from High to Off.
While in Fax mode 
, press 
d or c 
to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it.
You can also change the volume through the menu, by following the instructions below:
Setting the Ring Volume from the menu
a Press Menu, 1, 4, 1.
b Press a or b to choose Low, Med,
High or Off. Press OK.
c Press Stop/Exit.
Beeper Volume
When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.
You can choose a range of volume levels, from High to Off.
a Press Menu, 1, 4, 2.
b Press a or b to choose Low, Med,
High or Off
Press OK.
c Press Stop/Exit.
Speaker Volume
You can choose a range of speaker volume levels, from High to Off.
a Press Menu, 1, 4, 3.
b Press a or b to choose Low, Med,
High or Off. Press OK.
c Press Stop/Exit.
You can also adjust the speaker volume by pressing Hook/Hold or Speaker Phone.
a Press Hook/Hold or Speaker Phone.
b Press 
d or c 
.
This setting will stay until you change it again.
c Press Hook/Hold or Speaker Phone.
Handset Volume (FAX-2480C only)
a Press Menu, 1, 4, 4.
b Press a or b to choose Low or High. Press OK.
c Press Stop/Exit.
You can also adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, Low and High. The default setting is Low.
Press
d or c 
to adjust the volume level. The LCD shows the setting you are choosing. The new setting will remain until you change it again.
General setup
Choosing the Handset Volume (For Volume Amplify) (FAX-2480C only)
Before you begin to use the machine, you |
|
must decide if you need to set the handset |
|
volume to Vol Amplify:On for a user who |
3 |
is hearing-impaired. The AMPLIFY volume |
level complies with FCC standards.
Vol Amplify:Off
This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press 
d or c 
on the control panel to adjust the volume to
Low or High. When the handset is replaced, the handset volume will remain until you change it again.
Vol Amplify:On—Temporary
This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press 
d or c 
on the control panel to adjust the volume to
Low, High or Volume Amplify.
When the handset is replaced, the handset volume returns to the default setting of Low.
Vol Amplify:On—Permanent
Choose Vol Amplify:On—Permanent if all of the users are hearing-impaired. During a conversation, users can press 
d or c 
on the control panel to adjust the volume to
Low, High or Volume Amplify. When the handset is replaced, the handset volume returns to the default setting of Volume
Amplify.
Note
When you press 
d or c 
on the control panel to adjust the volume, the LCD shows the setting you are choosing. Each key press changes the volume to the next setting.
21
Chapter 3
WARNING
It is important that you do NOT choose Permanent unless ALL the users are hearing-impaired. Otherwise, the default setting of Volume Amplify may damage the hearing of some users.
Setting Volume Amplify (FAX-2480C only)
Please carefully read Choosing the Handset Volume (For Volume Amplify) (FAX-2480C only) on page 21 before you do the following steps:
a Press Menu, 1, 4, 5. b Do one of the following:
If none of the users are hearingimpaired, press a or b to choose
Vol Amplify:Off, and then press
OK and go to step d.
If some or all of the users are hearing-impaired, press a or b to choose Vol Amplify:On, and then press OK.
c Do one of the following:
If all the users are hearing-impaired, press a or b to choose
Vol Amplify:On—Permanent, and then press OK.
If only some of the users are hearingimpaired, choose
Vol Amplify:On—Temporary, and then press OK.
d Press Stop/Exit.
22
Automatic Daylight
Savings Time
You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the
Date/Time setting.
a Press Menu, 1, 5.
b Press a or b to choose On or Off. Press OK.
c Press Stop/Exit.
LCD display
LCD Contrast
You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting.
a Press Menu, 1, 7.
b Press a or b to choose Light or
Dark. Press OK.
c Press Stop/Exit.
General setup
3
23
4 Security features
TX Lock (FAX-2480C only)
TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.
While TX Lock is On, the following operations are available:
Receiving faxes
Fax Forwarding (If Fax Forwarding was already On)
Remote retrieval (If Fax Storage was already On)
While TX Lock is On, the following operations are NOT available:
Sending faxes
Copying
Note
If you forget the TX Lock password, please call Brother Customer Service.
Setting and changing the TX Lock password
Note
If you have already set the password, you will not need to set it again.
Setting up the password a Press Menu, 2, 0, 1.
b Enter a 4-digit number for the password. Press OK.
c When the LCD shows Verify:, reenter the password.
Press OK.
d Press Stop/Exit.
Changing the TX Lock password
a Press Menu, 2, 0, 1.
b Press a or b to choose
Set Password. Press OK.
c Enter a 4-digit number for the current password.
Press OK.
d Enter a 4-digit number for a new password.
Press OK.
e When the LCD shows Verify:, reenter the password.
Press OK.
f Press Stop/Exit.
24
Turning the TX Lock on/off
Turning TX Lock on
a Press Menu, 2, 0, 1.
b Press a or b to choose Set TX Lock. Press OK.
c Enter the registered 4-digit password. Press OK.
The machine goes offline and the LCD shows TX Lock Mode.
Turning TX Lock off
a Press Menu.
b Enter the registered 4-digit password. Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.
Security features
Memory Security |
|
|
(FAX-2580C only) |
|
|
Memory Security lets you prevent |
|
|
unauthorized access to the machine. You will |
|
|
not be able to continue to schedule Delayed |
|
|
Faxes or Polling jobs. However, any pre- |
|
|
scheduled Delayed Faxes will be sent even if |
|
|
you turn on Memory Security, so they will not |
|
|
be lost. |
4 |
|
While Memory Security is On, the following |
||
|
||
operations are available: |
|
Receiving faxes into memory (limited by memory capacity)
Fax Forwarding (If Fax Forwarding was already On)
Remote retrieval (If Fax Storage was already On)
Cordless handset
•Making a call
•Receiving a call
•Viewing Caller ID (with subscriber service)
While Memory Security is on, the following operations are NOT available:
Printing received faxes
Sending faxes
Copying
Cordless handset
•Intercom
•Transfer a call
•Register cordless handset
Note
•To print the faxes in memory, turn off Memory Security.
•If you forget the Memory Security password, please call Brother Customer Service.
25
Chapter 4
Setting and changing the memory security password
Note
If you have already set the password, you will not need to set it again.
Setting a password for the first time
a Press Menu, 2, 0, 1.
b Enter a 4-digit number for the password. Press OK.
c When the LCD shows Verify:, reenter the password.
Press OK.
d Press Stop/Exit.
Changing your memory security password
a Press Menu, 2, 0, 1.
b Press a or b to choose
Set Password. Press OK.
c Enter the registered 4-digit number for the current password.
Press OK.
d Enter a 4-digit number for a new password.
Press OK.
e When the LCD shows Verify:, reenter the new password.
Press OK.
f Press Stop/Exit.
Turning the memory security on/off
Turning on the memory security lock
a Press Menu, 2, 0, 1.
b Press a or b to choose
Set Security. Press OK.
c Enter the registered 4-digit password. Press OK.
The machine goes offline and the LCD shows Secure Mode.
Note
If there is a power failure the data will stay in memory for approximately 24 hours.
Turning off the memory security
a Press Menu.
b Enter the registered 4-digit password. Press OK.
Memory Security is automatically turned off.
Note
If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is entered.
26
Section II
Fax
Sending a fax |
28 |
Receiving a Fax |
35 |
Telephone Services and External devices |
41 |
Dialing and storing numbers |
51 |
Message Center (FAX-2580C only) |
56 |
Remote fax options (Black & White only) |
61 |
Printing Reports |
68 |
Polling |
70 |
5 Sending a fax
Entering Fax mode
To enter fax mode, press 
(Fax), and the key will glow green.
The LCD will show the new job number and the memory available.The number of pages you can scan into the memory will vary depending on the data that is printed on them.
Faxing from the ADF
a Make sure you are in Fax mode 
. b Put the document face down in the ADF.
c Dial the fax number.
d Press Black Start or Color Start. The machine starts scanning the document.
Note
•To cancel, press Stop/Exit.
•If the memory is full, the fax will be sent in real time.
Faxing from the scanner glass
You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size.
You cannot send multiple pages for color faxes.
Note
Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document.
a Make sure you are in Fax mode 
.
b Load your document on the scanner glass.
c Dial the fax number.
d Press Black Start or Color Start.
If you press Black Start, the machine starts scanning the first page. Go to step e.
If you press Color Start, the machine starts sending the document.
e Do one of the following:
To send a single page, press 2 to choose No. (or press Black Start again).
The machine starts sending the document.
To send more than one page, press 1 to choose Yes and go to step f.
f Put the next page on the scanner glass. Press OK.
The machine starts scanning the page. (Repeat step e and step f for each additional page.)
Note
If the memory is full and you are faxing a single page, it will be sent in real time.
28
Faxing A4 size documents from the scanner glass
When documents are A4 size, you need to set Scan Size to A4. If you do not, the bottom portion of the faxes will be missing.
a Make sure you are in Fax mode 
. b Press Menu, 2, 2, 0.
c Press a or b to choose A4. Press OK.
Color fax transmission
Your machine can send a color fax to machines that support this feature.
However, color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if
Real Time TX is set to Off).
Canceling a fax in progress
If you want to cancel a fax while the machine is scanning, dialing or sending, press
Stop/Exit.
Sending a fax
Broadcasting (Black & White only)
Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, OneTouch, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast.
After the broadcast is finished, a Broadcast Report will be printed.
a Make sure you are in Fax mode 
. 5 b Load your document.
c Enter a number. Press OK.
You can use either a One-Touch, Speed-Dial, a Group or a manually entered number using the dial pad.
d Repeat c until you have entered all the fax numbers you wish to broadcast to.
e Press Black Start.
Note
•If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 140 (FAX-2480C) or 154 (FAX-2580C) different numbers.
•The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access.
•If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the memory.
29
Chapter 5
Canceling a Broadcast in progress
a Press Menu, 2, 6.
The LCD will show the fax number being dialed.
b Press OK.
The LCD will show the job number:
XXXXXXXX
1.Clear 2.Exit
c Press 1 to clear.
The LCD will then show the Broadcast job number and 1.Clear 2.Exit.
d To cancel the Broadcast, press 1. e Press Stop/Exit.
Additional sending operations
Sending faxes using multiple settings
When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode and real time transmission.
a Make sure you are in Fax mode 
. b Load your document.
c Choose a setting you want to change. Press OK.
d Do one of the following:
Press 1 to change another setting.
Press 2 when you have finished choosing your settings.
Other Settings
1.Yes 2.No
e Send the fax as normal.
30
Contrast
If your document is very light or very dark, you may want to change the contrast.
Use Light when sending a light document. Use Dark when sending a dark document.
a Make sure you are in Fax mode 
. b Load your document.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light or Dark.
Press OK.
Note
Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions:
•When you send a color fax.
•When you choose Photo as the Fax Resolution.
Changing Fax Resolution
The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes.
To change the fax resolution for the next fax
a Make sure you are in Fax mode 
. b Load your document.
c Press Fax Resolution then a or b to choose the resolution.
Press OK.
Sending a fax
To change the default fax resolution a Make sure you are in Fax mode 
. b Press Menu, 2, 2, 2.
c Press a or b to choose the resolution you want.
Press OK.
Note
You can choose four different resolution settings for black & white faxes and two for
color.
5
Black & White |
|
Standard |
Suitable for most typed |
|
documents. |
Fine |
Good for small print and |
|
transmits a little slower than |
|
Standard resolution. |
S.Fine |
Good for small print or artwork |
|
and transmits slower than Fine |
|
resolution. |
Photo |
Use when the document has |
|
varying shades of gray or is a |
|
photograph. This has the |
|
slowest transmission. |
Color |
|
Standard |
Suitable for most typed |
|
documents. |
Fine |
Use when the document is a |
|
photograph. The transmission |
|
time is slower than Standard |
|
resolution. |
If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting.
31
Chapter 5
Dual access
(Black & White only)
You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory.
The number of pages you can scan into the memory will vary depending on the data that is printed on them.
Note
If the Out of Memory message appears while scanning documents, press
Stop/Exit to cancel or Black Start to send the scanned pages.
32
Real time transmission
When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending.
If the memory is full or you are sending a color fax, the machine will send the document in real time (even if Real Time TX is set to
Off).
Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax Only for the next fax only.
Note
In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.
Sending in real time for all faxes a Make sure you are in Fax mode 
. b Press Menu, 2, 2, 5.
5.Real Time TX
Realtime TX:On
c Press a or b to choose On or Off. Press OK.
Sending in real time for the next fax only
a Make sure you are in Fax mode 
. b Press Menu, 2, 2, 5.
c Press a or b to choose Next Fax Only. Press OK.
d Press a or b to choose On (or Off).
Overseas Mode
If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.
a Make sure you are in Fax mode 
. b Load your document.
c Press Menu, 2, 2, 7.
d Press a or b to choose On (or Off). Press OK.
Delayed Faxing (Black & White only)
During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step d.
a Make sure you are in Fax mode 
. b Load your document.
c Press Menu, 2, 2, 3.
d Do one of the following:
Press OK to accept the displayed time.
Enter the time you want the fax to be sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into the memory depends on the amount of data that is printed on each page.
Sending a fax
Delayed Batch Transmission (Black & White only)
Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
a Make sure you are in Fax mode |
. |
b Press Menu, 2, 2, 4. |
5 |
c Press a or b to choose On (or Off). Press OK.
d Press Stop/Exit.
Checking and canceling waiting jobs
You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows
No Jobs Waiting.)
a Press Menu, 2, 6.
Any waiting jobs appear on the LCD.
b Press a or b to scroll through the jobs and choose the job you want to cancel. Press OK.
c Do one of the following:
Press a or b to scroll through the waiting jobs, press OK to choose a job, and then press 1 to cancel it.
Press 2 to exit without canceling.
d When you have finished, press
Stop/Exit.
33
Chapter 5
Sending a fax manually
Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax.
a Make sure you are in Fax mode 
. b Load your document.
c To listen for a dial tone do one of the following:
(FAX-2480C) Press Hook/Hold or pick up the handset.
(FAX-2580C) Press Speaker Phone on the machine.
d Dial using the machine’s dial pad.
e When you hear the fax tone, press
Black Start or Color Start.
If you are using the scanner glass press 1 to send a fax.
1.Send 2.Receive
f If you picked up the machine’s handset, replace it.
Sending a fax at the end of a conversation (FAX-2480C only)
At the end of a conversation you can send a fax to the other party before you both hang up.
a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up.
b Make sure you are in Fax mode 
. c Load your document.
d Press Black Start or Color Start.
If you load the document on the scanner glass, press 1 to send the fax.
1.Send 2.Receive
34
e Replace the handset.
Out of Memory message
If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax.
If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation
Note
If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See
Real time transmission on page 32.)
6 Receiving a Fax
Receive modes
You must choose a receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes see page 37.
Choosing the Receive Mode
FAX-2480C
Do you use a Distinctive Ring subscriber service? |
|
|
See Distinctive Ring. |
|||||||
|
Yes |
|||||||||
|
No |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Are you connecting an external telephone or external TAD (telephone |
|
|
|
|
6 |
|||||
answering device) to the machine? |
|
|
|
|
|
|
|
|
|
|
|
Yes |
|
|
|
No |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
Are you using the voice message |
|
Do you want the machine to |
|
|
|
|
||||
function of your external TAD |
|
answer fax and telephone |
|
|
|
Manual |
||||
|
|
|
|
|||||||
(telephone answering device)? |
No calls automatically? |
|
No |
|||||||
|
|
|
|
|
Yes |
|
|
|
|
|
|
|
|
Do you want to use the |
|
|
|
Fax Only |
|||
|
|
|
machine for fax only? |
Yes |
||||||
|
|
|
|
|
|
|
|
|
|
Fax/Tel |
|
|
|
|
|
|
|
No |
|||
|
|
|
|
|
|
|
External TAD |
|||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Yes |
|||
|
|
|
|
|
|
|
|
|||
35
Chapter 6
FAX-2580C
Are you using the built-in Message Center? |
|
|
|
|
|
See Message Center. |
|||||||
|
|
|
Yes |
||||||||||
|
|
|
|
|
|
|
|
|
|
|
|
||
|
No |
|
|
|
|
|
|
|
|
|
|
|
|
Do you use a Distinctive Ring subscriber service? |
|
|
|
See Distinctive Ring. |
|||||||||
|
Yes |
||||||||||||
|
No |
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Are you connecting an external telephone or external TAD (telephone |
|
|
|
|
|
||||||||
answering device) to the machine? |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Yes |
|
|
|
|
|
No |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|||
Are you using the voice message |
|
|
Do you want the machine to |
|
|
|
|
||||||
function of your external TAD |
|
|
answer fax and telephone |
|
|
|
Manual |
||||||
|
|
|
|
|
|||||||||
(telephone answering device)? |
No |
calls automatically? |
|
No |
|||||||||
|
|
|
|
|
|
|
Yes |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
Do you want to use the |
|
|
|
Fax Only |
|||||
|
|
|
|
machine for fax only? |
Yes |
||||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
Fax/Tel |
|
|
|
|
|
|
|
|
|
|
No |
|||
|
|
|
|
|
|
|
|
|
|
Manual* |
|||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Yes |
|||
|
|
|
|
|
|
|
|
|
|
|
|||
|
|
|
* We recommend you set Easy Receive to On. |
||||||||||
To set a receive mode, follow the instructions below.
a b
c
Press Menu, 0, 1.
Press a or b to choose Fax Only,
Fax/Tel, External TAD
(FAX-2480C only) or Manual. Press OK.
Press Stop/Exit.
The LCD will display the current receive mode.
12/10 11:53 Fax
1
1Current receive mode
Fax: Fax Only
36
Using receive modes
Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 38.
Fax only
Fax only mode will automatically answer every call. If the call is a fax your machine will receive it.
Fax/Tel
Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways:
Faxes will be automatically received.
Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine.
Also see F/T Ring Time (Fax/Tel mode only) on page 38 and Ring Delay on page 38.
Manual
Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature.
To receive a fax in manual mode press Black Start or Color Start when you hear fax tones (short repeating beeps). You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine.
Also see Easy Receive on page 39.
Receiving a Fax
Message Center (MC:Msg Ctr) (FAX-2580C only)
The Message Center (MC:Msg Ctr) helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways:
Faxes will be automatically received.
Voice callers can record a message.
To set up the Message Center mode, see page 56.
If Message Center Mode is On, it
will override your receive mode 6 setting. The screen shows MC.
If Message Center Mode is Off, the receive mode returns to your original setting. (See Message Center Mode on page 56.)
External TAD (FAX-2480C only)
External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways:
Faxes will be automatically received.
Voice callers can record a message on the external TAD.
For more information see Connecting an external TAD (telephone answering device) on page 46.
37
Chapter 6
Receive mode settings
Ring Delay
The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4.
(See Using external and extension telephones on page 49 and Easy Receive on page 39.)
If toll saver is On, then the ring delay setting has no effect. See Setting toll saver on page 59. (FAX-2580C only)
a Press Menu, 2, 1, 1.
b (FAX-2580C only)
Press a or b to choose Ring Delay. Press OK.
c Press a or b to choose how many times the line rings before the machine answers (00-04).
Press OK.
If you choose 00, the line will not ring at all.
d Press Stop/Exit.
F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax.
This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone on the same line as the machine. (See Using external and extension telephones on page 49.)
a Press Menu, 2, 1, 2.
b Press a or b to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).
Press OK.
c Press Stop/Exit.
Note
Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.
38
Easy Receive
If Easy Receive is On:
The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest.
If Easy Receive is Semi:
The machine will only receive a fax call automatically if you answered it using the machine’s handset or cordless handset or Speaker Phone. If you answered at an extension phone press l 5 1. (See Using external and extension telephones on page 49.)
If Easy Receive is Off:
If you are at the machine and answer a call first by lifting a handset, then press
Black Start or Color Start, and then press 2 to receive.
If you answered at an extension phone press l 5 1. (See Using external and extension telephones on page 49.)
Note
•If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l 5 1.
•If you send faxes from a computer on the same phone line and the machine intercepts them, set Easy Receive to Off.
•(FAX-2580C) If you typically carry the cordless handset away from the machine, we recommend that you turn on Easy Receive. If Easy Receive is turned off and you answer a fax call you will have to go to the machine and press Black Start or
Color Start.
Receiving a Fax
a Press Menu, 2, 1, 3.
b Press a or b to choose On, Semi or
Off. Press OK.
c Press Stop/Exit.
Additional receiving operations
Printing a reduced incoming fax
If you choose On, the machine automatically |
6 |
reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper.
The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).
a Make sure you are in Fax mode 
. b Press Menu, 2, 1, 5.
5.Auto Reduction
c Use a or b to choose On or Off. Press OK.
d Press Stop/Exit.
39
Chapter 6
Receiving a fax at the end of a conversation (FAX-2480C only)
At the end of a conversation you can ask the other party to send you a fax before you both hang up.
a Ask the other party to place the document in their machine and to press Start or Send key.
b When you hear the CNG tones (slowly repeating beeps), press Black Start or
Color Start.
c
d
Press 2 to receive a fax.
1.Send 2.Receive
If you picked up the handset, replace it.
Printing a fax from the memory
If you have chosen paging or fax storage, you can still print a fax from the memory when you are at your machine. (See Turning off Remote Fax Options on page 63.)
a b
Press Menu, 2, 5, 3.
Press Black Start.
40
7 Telephonedevices Services and External
Voice operations
Voice calls can be made either with the handset, the cordless handset (FAX-2580C), the speaker phone (FAX-2580C), an extension or external telephone, and by dialing manually, or by using One-Touch or Quick-Dial numbers.
Note
If you have FAX-2580C, see the Digital
Cordless Handset User’s Guide.
Making a telephone call
a Do one of the following:
(FAX-2480C) Pick up the handset.
(FAX-2580C) Pick up the cordless handset and press
(Talk) or press Speaker Phone on the machine.
b When you hear the dial tone, enter a number using the dial pad, One-Touch, Speed-Dial or Search.
Answering calls with the Speaker Phone (FAX-2580C only)
When the machine rings, instead of lifting the handset, press Speaker Phone on the machine.
Speak clearly toward the microphone 
. To end the call, press Speaker Phone.
Hold
For FAX-2480C
a Press Hook/Hold to put a call on Hold. |
7 |
You can replace the handset without disconnecting the call.
b Pick up the machine's handset to release the call from Hold.
Note
You can pick up an extension phone and continue speaking without releasing the call from Hold on the machine.
c (Speaker phone for FAX-2580C) Speak clearly toward the microphone 
.
d To hang up, do one of the following:
(FAX-2480C) Replace the handset.
(FAX-2580C) Press 
(Off) on the cordless handset or press Speaker Phone on the machine.
For FAX-2580C
a If you answered by pressing
Speaker Phone on the machine, press Hold/Intercom on the machine to put a call on Hold.
b To release the call from Hold, press Speaker Phone on the machine.
Note
You can pick up an extension phone and continue speaking without releasing the call from Hold on the machine.
41
Chapter 7
Tone or Pulse (Canada only)
If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below:
a Do one of the following:
(FAX-2480C) Pick up the handset or press Hook/Hold.
(FAX-2580C) Pick up the cordless handset and press
(Talk) or press Speaker Phone on the machine.
b Press # on the machine’s control panel. Any digits dialed after this will send tone signals.
When you hang up, the machine will return to the Pulse dialing service.
42
Fax/Tel mode when the power key is on
When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
(FAX-2480C) If you are at the machine, you can lift the handset.
(FAX-2580C) Use the cordless handset or press Speaker Phone on the machine to answer.
If you are at an extension phone, you'll need to lift the handset during the F/T Ring Time and then press # 5 1 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing
l 5 1.
Fax/Tel mode when the power key is off
You can change the default setting of the On/Off key to Fax Receive:On so that you can receive faxes when the power key is off. (See On/Off setting on page 18.) Fax/Tel mode will work in the following ways.
When the machine is in Fax/Tel mode and pseudo/double-rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset or cordless handset
and pressing 
(Talk).
If you answer before the machine pseudo/double-rings, you can also pick up the call at an external or extension phone.
Telephone services
Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer.
Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may affect the way your machine works. If you have Voice Mail on your phone line, please read the following carefully.
Distinctive Ring
Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring.
What does your telephone company's ‘Distinctive Ring’ do?
Your telephone company's Distinctive Ring service allows you to have more than one number on the same phone line. If you need more than one phone number, it is cheaper than paying for an extra line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.
Note
Please call your telephone company for availability and rates.
Telephone Services and External devices
What does Brother's ‘Distinctive Ring’ do?
The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company's Distinctive Ring service. The new phone number on your line can just receive faxes.
Note
You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it.
Do you have Voice Mail?
If you have Voice Mail on the phone line that you will install your new machine on, there is
a strong possibility that Voice Mail and the 7 machine will conflict with each other while receiving incoming calls. However, the
Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one has a separate phone number, neither will interfere with the other's operations.
If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.
Note
You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later.
When you get a new fax number, make sure you reset this feature.
43
Chapter 7
Before you choose the ring pattern to register
You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.
Ring |
Rings |
|
|
|
|
|
|
|
|
|
|
|
Pattern |
|
|
|
|
|
|
|
|
|
|
|
|
1 |
long-long |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
2 |
short-long-short |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
3 |
short-short-long |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
4 |
very long (normal |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
|
pattern) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Note
If the ring pattern you received is not on this chart, please call your telephone company and ask for one that is shown.
The machine will only answer calls to its registered number.
The first two rings are silent on the machine. This is because the fax must ‘listen’ to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.)
If you program the machine properly, it will recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the machine will not answer.
Registering the Distinctive Ring pattern
Very Important!
After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. You cannot change the receive mode to another mode while the Distinctive Ring is set to on.
a Press Menu, 2, 0, 3.
0.Miscellaneous
3.Distinctive
b Press a or b to choose Set. Press OK.
c Press a or b to choose the stored ring pattern you want to use.
Press OK.
(You hear each pattern as you scroll through the four patterns. Make sure you choose the pattern that the telephone company gave you.)
d Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off Distinctive Ring
a Press Menu, 2, 0, 3.
b Press a or b to choose Off. Press OK.
c Press Stop/Exit.
Note
If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the Receive Mode on page 35.)
44
Caller ID
The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings.
After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory.
You can see the first 16 characters of the number (or name).
The Out of Area message means the call originated outside your Caller ID service area.
The Private Call message means the caller has intentionally blocked transmission of information.
You can print a list of the Caller ID information received by your machine. (See Printing Caller ID List on page 45.)
Note
Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area.
Telephone Services and External devices
Viewing Caller ID List
Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call.
a Press Menu, 2, 0, 4.
b Press a or b to choose Display#. Press OK.
The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.
c Press aor b to scroll through the Caller ID memory to choose the Caller ID you want to view, and then press OK.
The LCD shows the caller's number or 7 name and the date and time of the call.
d Do one of the following:
To return to the Caller ID listing, press a or b.
To finish viewing, press Stop/Exit.
Printing Caller ID List
a Press Menu, 2, 0, 4.
b Press a or b to choose
Print Report. Press OK.
If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD.
c Press Black Start or Color Start.
d After printing has finished, press
Stop/Exit.
45
Chapter 7
Connecting an external TAD (telephone answering device)
You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax ‘handshake’. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.
Note
•If you do not receive all your faxes, reduce the Ring Delay setting on your external TAD.
•If You Subscribe to your Telephone company's Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company's Distinctive Ring service, have registered the distinctive ring pattern on your machine, and use that number as a fax number. The recommended setting is at least four rings on the external TAD when you have the telephone company's Distinctive Ring Service. You cannot use the Toll Saver setting.
46
•If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See the illustration below.)
1
1
1TAD
When the TAD answers a call, the LCD shows Ext.Tel in Use.
Connections
The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).
a Plug the telephone line cord from the telephone wall jack into the jack labeled LINE.
b Plug the telephone line cord from the external TAD into the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD's telephone line jack, and not its handset jack.)
c Set your external TAD to four rings or less. (The machine's Ring Delay setting does not apply.)
d Record the outgoing message on your external TAD.
e Set the TAD to answer calls.
f Do one of the following:
(FAX-2480C) Set the Receive Mode to External TAD. (See Choosing the Receive Mode on page 35.)
(FAX-2580C) Set the Receive Mode to Manual with Easy Receive turned on.
Recording an outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.
a Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)
b Limit your speaking to 20 seconds.
c End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: ‘After the beep, leave a message or send a fax by pressing l 5 1 and Start.’
Note
We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it.
Telephone Services and External devices
Special line considerations
Roll over phone lines
A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’ to the next available phone line in a preset order.
Your machine can work in a roll over system |
|
as long as it is the last number in the |
|
sequence, so the call cannot roll away. Do not |
|
put the machine on any of the other numbers; |
|
when the other lines are busy and a second |
|
fax call is received, the fax call will be sent to |
|
a line that does not have a fax machine. Your |
|
machine will work best on a dedicated |
|
line. |
7 |
Two-line phone system
A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or mixed into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a twoline phone and see if it can access both lines. If it can, you must separate the line for your machine. (See Easy Receive on page 39.)
47
Chapter 7
Converting telephone wall outlets
There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter.
Triplex Adapter
RJ14
RJ11 
RJ14
Installing machine, external two-line TAD and two-line telephone
When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external twoline TAD. You will need a fourth line cord if you add a two-line telephone.
48
a Put the two-line TAD and the two-line telephone next to your machine.
b Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine.
c Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.
d Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine.
1 |
2 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3 |
4 |
|
||||
1Triplex Adapter
2Two Line Phone
3External Two Line TAD
4Machine
You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine's wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or you can plug the two-line telephone into the TEL jack of the two-line TAD.
Multi-line connections (PBX)
We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual.
We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX.
Telephone Services and External devices
External and extension phones
Connecting an external or extension telephone
You can connect a separate telephone directly to your machine as shown in the diagram below.
1
2
7
1Extension telephone
2External telephone
Connect the telephone line cord to the jack labeled EXT.
When you are using an external phone, the LCD shows Ext. Tel in Use.
Using external and extension telephones
If you answer a fax call on an extension or an external telephone connected to the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code l 5 1, the machine starts to receive the fax.
If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone. (See F/T Ring Time (Fax/Tel mode only) on page 38.)
49
Chapter 7
If you answer a call and no one is on the line:
You should assume that you're receiving a manual fax.
Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up.
Note
You can also use the Easy Receive feature to make your machine automatically take the call. (See Easy Receive on page 39.)
Using a non-Brother cordless external telephone (FAX-2480C only)
If your non-Brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
If you let the machine answer first, you will have to go to the machine so you can press Hook/Hold to send the call to the cordless handset.
Using remote codes
Fax receive code
If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialing the fax receive code l 5 1. Wait for the chirping sounds then replace the handset. See Easy Receive on page 39. Your caller will have to press Start to send the fax.
Telephone answer code
If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension phone you can turn the F/T ring off by pressing # 5 1 (make sure you press this between the rings).
50
Changing the remote codes
The preset Fax Receive Code is l 5 1. The preset Telephone Answer Code is # 5 1. If you want to, you can replace them with your own codes.
a Press Menu, 2, 1, 4.
1.Setup Receive
4.Remote Codes
b Press a or b to choose On (or Off). Press OK.
c Enter the new Fax Receive Code. Press OK.
d Enter the new Telephone Answer Code. Press OK.
e Press Stop/Exit.
Note
•If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another threedigit code (such as ### and 999).
•Remote Codes might not work with some telephone systems.
8 Dialing and storing numbers
How to Dial
Manual dialing
Press all of the digits of the fax number.
One-Touch dialing
Press the One-Touch key that stores the number you want to call.
Speed-Dialing
a Press Search/Speed Dial, the #
(pound) key and then the two digit Speed-Dial number.
8
Two-digit number
Note
If the LCD shows Not Registered when you enter a Speed-Dial or a One-touch number, a number has not been stored at this location.
(FAX-2480C)
(FAX-2580C)
To dial the One-Touch numbers shown in the gray squares, hold down Shift as you press the One-Touch key.
51
Chapter 8
Search
You can search for names you have stored in the One-touch and Speed-Dial memories.
Press Search/Speed Dial and the navigation keys to search, or use the dial pad to search alphabetically.
1
2
Fax Redial
If you are sending a fax manually and the line is busy, press Redial/Pause, and then press
Black Start or Color Start to try again. If you want to make a second call to the last number dialed, you can save time by pressing
Redial/Pause and Black Start or Color Start.
Redial/Pause only works if you dialed from the control panel.
If you are sending a fax automatically and the line is busy, the machine will automatically redial one time after five minutes.
Note
In Real Time Transmission the automatic redial feature does not work when using the scanner glass.
1To search numerically.
2To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for.
52
Storing numbers
You can set up your machine to do the following types of easy dialing: One-Touch, Speed-Dial and Groups for broadcasting faxes. When you dial a Quick-Dial number, the LCD shows the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick-Dial numbers that are in the memory will not be lost.
Storing a pause
Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.
Dialing and storing numbers
Storing One-Touch dial numbers
Your machine has One-Touch keys where you can store fax or phone numbers for automatic dialing. Two numbers can be stored on each One-Touch key. To access the numbers shown in the gray squares, hold down Shift as you press the One-Touch key.
(FAX-2480C)
(FAX-2580C) 8
a Press Menu, 2, 3, 1.
b Press the One-Touch key where you want to store a number.
c Enter the number (up to 20 digits). Press
OK.
d Do one of the following:
Enter the name using the dial pad (up to 16 characters). Use the chart on Entering Text on page 127 to help you enter letters. Press OK.
Press OK to store the number without a name.
e Do one of the following:
To store another One-Touch number, go to step b.
To finish storing One-Touch numbers press Stop/Exit.
53
Chapter 8
Storing Speed-Dial numbers
You can store up to 80 (FAX-2480C) or 100 (FAX-2580C) 2-digit Speed-Dial locations with a name. When you dial you will only have to press a few keys (For example: Search/Speed Dial, #, the two-digit number, and Black Start or Color Start).
a Press Menu, 2, 3, 2.
b Use the dial pad to enter a 2-digit Speed-Dial location number. Press OK.
c Enter the fax or telephone number (up to 20 digits).
Press OK.
d Do one of the following:
Enter the name (up to 16 characters) using the dial pad.
Press OK. (To help you enter letters, see Entering Text on page 127.)
To store the number without a name press OK.
e Do one of the following:
To store another Speed-Dial number, go to step b.
To finish the setting, press
Stop/Exit.
Changing One-Touch and Speed-Dial numbers
If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following:
Press 1 to change the stored number.
#05:Mike
1.Change 2.Exit
Press 2 to exit without making a change.
If you chose 1, you will be able to change the stored number and name, or enter a new one. Follow the instructions below:
a Enter a new number. Press OK.
b Enter a new name. Press OK.
To change a character, use d or c to position the cursor under the character you want to change, then press Clear/Back. Re-enter the character.
c Press Stop/Exit.
54
Setting up groups for broadcasting
If you regularly want to send the same fax message to many fax numbers you can set up a Group. Groups are stored on a One-Touch key or Speed-Dial number. Each group uses up a One-Touch or Speed-Dial location. You can then send the fax message to all the numbers stored in a group just by entering a One-Touch or Speed-Dial number, and then pressing Black Start.
Before you can add numbers to a Group, you need to store them as One-Touch or Speed-Dial numbers. You can have up to six small Groups, or you can assign up to 79 (FAX-2480C) or up to 99 (FAX-2580C) numbers to one large Group.
a Press Menu, 2, 3, 3.
3.Set Quick-Dial
3.Setup Groups
b Choose an empty location where you want to store the Group in one of the following ways:
Press a One-Touch key.
Press Search/Speed Dial and enter a two-digit location. Press OK.
c Use the dial pad to enter a Group number (1 to 6).
Press OK.
Setup Group:G01
d To add One-Touch or Speed-Dial numbers follow the instructions below:
For One-Touch numbers, press the One-Touch keys one after the other.
For Speed-Dial numbers, press
Search/Speed Dial then the Speed-Dial number.
The LCD will display your chosen One-Touch numbers with a l, or Speed-Dial numbers with a # (for example l06, #09).
G01:l06#09
Dialing and storing numbers
e Press OK when you have finished adding numbers.
f Use the dial pad to enter a name for the Group.
Press OK.
g Press Stop/Exit.
Note
You can easily print a list of all your One-Touch and Speed-Dial numbers. Numbers that are part of a group will be marked in the GROUP column. (See How to print a report on page 69.)
Dialing access codes and credit card numbers
You can combine more than one Quick-Dial number when you dial. This feature may be useful if you need to dial an access code for 8 a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on One-Touch key 1 and ‘7000’ on One-Touch key 2. You can use them both to dial ‘555-7000’ if you press One-Touch key 1 and One-Touch key 2 and Color Start or Black Start.
Numbers can be added manually by entering them on the dial pad:
One-Touch key 1, 7, 0, 0, 1 (on the dial pad), and Color Start or Black Start.
This would dial ‘555–7001’. You can also add a pause by pressing the Redial/Pause key.
55
9 Message Center
(FAX-2580C only)
Message Center Mode
The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received.
Voice messages can be up to 3 minutes in length, and can also be picked up remotely (See Setting a Remote Access
Code on page 64.) The number of messages you can store will depend on how much memory is being used by other features (for example, delayed and stored faxes).
In the event of a power failure your machine will retain messages that are in the memory for approximately 24 hours.
Setting up the Message Center
Recording the Message Center outgoing message (Msg Ctr OGM) is the first step you need to follow before you can use the Message Center.
To enter Message Center mode, follow the steps below:
a Record your Message Center OGM.
b Press 
to activate the Message Center.
Outgoing message (OGM)
Recording your OGM
You can record the following two different types of OGM:
Msg Ctr This message will be played when a call is received. The caller will be able to leave a voice or fax message.
F/T This message is played when a call is received and your machine is set to Fax/Tel mode. The caller will not be able to leave a message. See page 57.
Your OGM must be less than 20 seconds long.
a Press Menu, 2, 7, 1.
The LCD prompts you to choose an OGM.
b Press a or b to choose Msg Ctr OGM or F/T OGM.
Press OK.
Note
If callers tell you they cannot leave a message on your machine, make sure you have chosen Msg Ctr OGM (not F/T OGM).
c Press a or b to choose Record OGM. Press OK.
d Record your message, do following:Speak clearly toward the integrated
microphone 
to record your
message. Press Stop/Exit when finished.
The Message Center will play your OGM back to you.
e Press Stop/Exit.
56
Listening to your OGM a Press Menu, 2, 7, 1.
b Press a or b to choose Msg Ctr OGM. Press OK.
c Press a or b to choose Play OGM. Press OK.
d Press Stop/Exit.
Erasing your OGM a Press Menu, 2, 7, 1.
b Press a or b to choose Msg Ctr OGM or F/T OGM, then press OK.
c Press a or b to choose Erase OGM. Press OK.
d Do one of the following:
Press 1 to erase the OGM.
Press 2 to exit without erasing.
e Press Stop/Exit.
Message Center (FAX-2580C only)
Fax/Tel OGM (Announcement)
If your machine is set to Fax/Tel receive mode, this message will be played by your Brother machine to a caller. Unlike the Msg Ctr OGM, the caller will not be able to leave a message.
To record your Fax/Tel OGM, follow the instructions on page 56 and choose F/T OGM (not Msg Ctr OGM). If you need to review the steps for setting up the Fax/Tel receive mode, see Receive modes on page 35.
Activating Message Center memory
When the 
light glows, Message Center
mode is active. Press 
to enter MC:Msg Ctr mode.
MC:Msg Ctr
9
57
Chapter 9
Managing your messages
Message Indicator
The 
light flashes if you have any new
messages waiting for you.The LCD displays the total number of voice and fax messages stored in the Message Center memory.
Voice:03 Fax:00
Fax messages are only stored when Fax Storage is turned on. To turn fax storage on press Menu 2, 5, 1.
Playing voice messages
All messages are played in the order they were recorded. The LCD shows the number of the current message, the total number of messages, and the time and date the message was recorded.Follow the steps below to listen to your voice messages:
a Press Play.
The following commands are available when playing messages:
l |
|
|
(RWD) |
Repeats a message |
|
||||
|
||||
# |
|
|
(FWD) |
Skips to the next message |
|
|
|||
|
|
|||
|
or |
|
Adjusts the volume |
|
b Press Stop/Exit.
58
Printing fax messages
Once you print a new fax message stored in memory it will automatically be erased from the memory.
a Press Play. After two seconds, the fax machine begins to play voice messages.
b If Fax Storage is on, and there are fax messages in memory, the LCD displays the following:
Print Fax?
1.Yes 2.No
c Do one of the following:
Press 1 to print your faxes.
Press 2 to exit without printing.
Erasing incoming messages
To erase voice messages individually
a Press Play.
The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.
b To erase a specific message, press Erase immediately after the two short beeps, or while the message is playing.
c Do one of the following:
Erase this Msg.?
1.Yes 2.No
Press 1 to erase the message.
Press 2 to exit without erasing.
d Press Stop/Exit.
To erase all of your messages
a Press Erase.
b Press a or b to choose one of the options below. Then press OK.
Erase All Voice? All voice message Erase All Fax? All fax messages
Erase All Msg.? All voice and fax message
c Do one of the following:
Press 1 to erase all of your messages.
Press 2 to cancel.
d Press Stop/Exit.
Message Center (FAX-2580C only)
Additional Message
Center operations
Setting maximum time for incoming messages
Your machine’s default setting will save incoming messages up to 30 seconds long. To change this setting follow the steps below:
a Press Menu, 2, 7, 2.
7.Setup Msg Ctr
2.ICM Max.Time
b Press a or b to choose the maximum time setting for incoming messages (30, 60, 120 or 180 seconds). Press OK.
c Press Stop/Exit.
Setting toll saver
9
When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages.
This way, when you call your machine for remote retrieval, if it rings three times, you have no messages and can hang up to avoid a toll charge.
The toll saver feature is only available when Message Center mode is on. When toll saver is On, it overrides your ring delay setting.If you are using Distinctive Ring, do not use the Toll Saver feature.
a Make sure you are in fax mode. If not
then press 
(Fax). b Press Menu, 2, 1, 1.
1.Setup Receive
1.Ring Delay
59
Chapter 9
c Press a or b to choose Toll Saver. Press OK.
d Press a or b to choose On (or Off). Press OK.
e Press Stop/Exit.
ICM Recording Monitor
This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in.
a Press Menu, 2, 7, 3.
7.Setup Msg Ctr
3.ICM Rec.Monitr
b Use a or b to choose Off or On. Press OK.
c Press Stop/Exit.
60
10 Remote fax options (Black & White only)
You can only use one remote fax option at
atime:
Fax Forwarding
Paging
Fax Storage
Off
You can change your selection at any time. If received faxes are still in the machine’s memory when you change the remote fax options, an LCD question will appear. (See
Changing Remote Fax Options on page 63.)
Fax Forwarding
When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message.
a Press Menu, 2, 5, 1.
b Press a or b to choose Fax Forward. Press OK.
c Enter the forwarding number (up to 20 digits).
Press OK.
d Press a or b to choose
Backup Print:On or
Backup Print:Off. Press OK.
Note
• If you choose Backup Print:On, the |
|
machine will also print the fax at your |
10 |
machine so you will have a copy. This is |
the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.
•When Fax Forwarding is turned on your machine will only receive black & white faxes into memory. Color faxes will not be received, unless the sending machine converts them to black & white before sending.
e Press Stop/Exit.
61
Chapter 10
Paging
When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory.
If you have set Paging, a backup copy of the received fax will automatically be printed at the machine.
a Press Menu, 2, 5, 1.
b Press a or b to choose Paging. Press OK.
c Enter your pager phone number followed by # # (up to 20 digits). Press OK.
Do not include the area code if it is the same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.
d Do one of the following:
If your pager needs a PIN, enter the PIN, press #, press Redial/Pause, and then enter your fax number followed by # #.
Press OK.
For example, press:
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
If you do not need a PIN, press: Redial/Pause, and then enter your fax number followed by # #. Press
OK.
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
e Press Stop/Exit.
Note
•You cannot change a paging number or PIN remotely.
•If Paging is turned on your machine cannot receive a color fax unless the sending machine converts it to black & white.
•(FAX-2580C) If you want to be paged for voice messages, make sure you pressed MC On/Off key to turn the Message Center on.
Fax Storage
If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands.
If you have set Fax Storage, a backup copy will automatically be printed at the machine.
a Press Menu, 2, 5, 1.
b Press a or b to choose Fax Storage. Press OK.
c Press Stop/Exit.
Note
If Fax Storage is turned on your machine cannot receive a color fax unless the sending machine converts it to black & white.
62
Turning off Remote Fax Options
a Press Menu, 2, 5, 1.
1.Fwd/Page/Store
b Press a or b to choose Off. Press OK.
Note
The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 63.)
c Press Stop/Exit.
Remote fax options (Black & White only)
Changing Remote Fax
Options
If received faxes are left in your machine’s memory when you change to another remote fax option, the LCD will ask you the following message:
Erase All Fax?
1.Yes 2.No
Print All Fax?
1.Yes 2.No
If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged.
10
63
Chapter 10
Remote Retrieval
You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.
Setting a Remote Access
Code
The remote access code lets you access the remote retrieval features when you are away from your machine. Before you can use the remote access and retrieval features, you have to set up your own code. The factory default code is inactive code (---l).
a Press Menu, 2, 5, 2.
b Enter a three-digit code using numbers 0-9, l, or #.
Press OK. (The preset ‘l’ cannot be changed.)
Note
Do not use the same code as your fax receive code (l 5 1) or telephone answer code (# 5 1). (See Using external and extension telephones on page 49.)
c Press Stop/Exit.
Note
You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step b to restore the inactive setting (---l) and press OK.
Using your Remote Access Code
a Dial your fax number from a touch tone telephone or another fax machine.
b When your machine answers, enter your remote access code (3 digits followed by l) at once.
c The machine signals if it has received messages:
1 long beep — Fax messages
2 long beeps — Voice messages (FAX-2580C only)
3 long beeps — Fax & Voice messages (FAX-2580C only)
No beeps — No messages
d When the machine gives two short beeps, enter a command.
The machine will hang up if you wait longer than 30 seconds to enter a command.
The machine will beep three times if you enter an invalid command.
e Press 9 0 to reset the machine when you have finished.
f Hang up.
Note
If your machine is set to Manual mode and you want to use the remote retrieval features, wait about 2 minutes after it starts ringing, and then enter the remote access code within 30 seconds.
64
Remote fax options (Black & White only)
Remote Fax commands
Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.
Remote commands |
|
Operation details |
|
||||
91 |
Playing Voice messages |
After one long beep, the machine plays the ICM. |
|
|
|||
|
(FAX-2580C only) |
|
|
|
|||
|
1 |
Repeat or Skip Backward |
Press 1 while listening to an ICM to repeat it. If you press 1 |
|
|
||
|
|
|
|
|
before a message, you will hear the previous message. |
|
|
|
|
|
|
|
|||
|
2 |
Skip Forward |
While playing the ICM, you can skip to the next message. |
|
|
||
|
|
|
|
|
|||
|
9 |
STOP Playing |
Stop Playing the ICM. |
|
|
||
|
|
|
|
|
|||
93 |
Erase all ICM |
|
If you hear one long beep, the erase is accepted. If you hear |
|
|
||
|
(FAX-2580C only) |
three short beeps, you cannot erase because all voice |
|
||||
|
|
|
|
|
messages have not been played, or there are no voice |
|
|
|
|
|
|
|
message to erase. |
|
|
|
|
|
|
|
*This code erases all recorded messages, not one at a time. |
|
|
|
|
|
|
|
|||
94 |
Play and Record OGM in Memory |
|
|
|
|||
|
(FAX-2580C only) |
|
|
|
|||
|
|
|
|
|
|
||
|
1 |
Play |
|
1 Msg Ctr OGM |
The machine plays the selected OGM. You can stop playing |
|
|
|
|
|
|
|
OGMs by pressing 9. |
|
|
|
|
|
|
2 F/T OGM |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2 |
Record |
|
1 Msg Ctr OGM |
After one long beep, you can record the selected OGM. You |
|
|
|
|
|
|
|
will hear the message played once. You can stop recording |
|
|
|
|
|
|
2 F/T OGM |
|
|
|
|
|
|
|
the message by pressing 9. |
|
|
|
|
|
|
|
|
10 |
||
|
|
|
|
||||
95 |
Change the Fax Forwarding, |
|
|||||
|
Paging or Fax Storage settings |
|
|
|
|||
|
1 |
OFF |
|
You can choose Off after you have retrieved or erased all |
|
|
|
|
|
|
|
|
your messages. |
|
|
|
|
|
|
|
|||
|
2 |
Fax Forwarding |
One long beep means the change is accepted. If you hear |
|
|
||
|
|
|
|
|
three short beeps, you cannot change because something |
|
|
|
3 |
Paging |
|
|
|
||
|
|
has not been set up (for example, a Fax Forwarding or |
|
|
|||
|
|
|
|
|
|
||
|
4 |
Fax Forwarding number |
|
|
|||
|
Paging number has not been registered). You can register |
|
|||||
|
6 |
Fax Storage |
|
your Fax Forwarding number by entering 4. (See Changing |
|
|
|
|
|
|
|
|
your Fax Forwarding number on page 67.) Once you have |
|
|
|
|
|
|
|
registered the number, Fax Forwarding will work. |
|
|
|
|
|
|
|
|
||
96 |
Retrieve a fax |
|
|
|
|
||
|
|
|
|
|
|||
|
2 |
Retrieve all faxes |
Enter the number of a remote fax machine to receive stored |
|
|
||
|
|
|
|
|
fax messages. (See Retrieving fax messages on page 67.) |
|
|
|
|
|
|
|
|||
|
3 |
Erase faxes from the memory |
If you hear one long beep, fax messages have been erased |
|
|
||
|
|
|
|
|
from the memory. |
|
|
|
|
|
|
|
|||
97 |
Check the receiving status |
|
|
|
|||
|
(FAX-2480C only) |
|
|
|
|||
|
|
|
|
|
|
||
|
1 |
Fax |
|
You can check whether your machine has received any |
|
|
|
|
|
|
|
|
faxes. If yes, you will hear one long beep. If no, you will hear |
|
|
|
|
|
|
|
three short beeps. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
65 |
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
Chapter 10
Remote commands |
Operation details |
|||
97 Check the receiving status |
|
|||
|
(FAX-2580C only) |
|
||
|
|
|
|
|
1 |
Fax |
You can check whether your machine has received any |
||
|
|
|
faxes or voice messages. If yes, you will hear one long |
|
2 |
Voice |
|||
beep. If no, you will hear three short beeps. |
||||
|
|
|
||
98 |
Change the Receive Mode |
|
|
|
(FAX-2480C only) |
|
|
|
|
|
|
|
1 |
External TAD |
If you hear one long beep, your change has been accepted. |
|
|
|
|
|
2 |
Fax/Tel |
|
|
|
|
|
|
3 |
Fax Only |
|
|
|
|
|
98 |
Change the Receive Mode |
|
|
|
(FAX-2580C only) |
|
|
|
|
|
|
|
1 |
Msg Ctr |
If you hear one long beep, your change has been accepted. |
|
|
|
|
|
2 |
Fax/Tel |
|
|
|
|
|
|
3 |
Fax Only |
|
|
|
|
|
90 |
Exit |
Pressing 9 0 allows you to exit remote retrieval. Wait for the |
|
|
|
|
long beep, then replace the handset. |
66
Retrieving fax messages
You can call your machine from any touch tone phone and have your fax messages sent to a machine.
a Dial your fax number.
b When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.
c When you hear two short beeps, press 9 6 2.
d Wait for the long beep, enter the number (up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers. However, press # if you want to create a pause.
e Press 9 0 to reset the machine when you’ve finished.
f Hang up after you hear your machine beep. Your machine will call the other fax machine, which will then print your fax messages.
Remote fax options (Black & White only)
Changing your Fax
Forwarding number
You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine.
a Dial your fax number.
b When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages.
c When you hear two short beeps, press 9 5 4.
d Wait for the long beep, enter the new number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # #.
Note
You cannot use l and # as dial numbers. However, press # if you want to create a pause.
e Press 9 0 to reset the machine when you 10 have finished.
f Hang up after you hear your machine beep.
67
11 Printing Reports
Fax reports
You need to set up the Transmission Verification Report and Journal Period using the Menu keys.
Transmission Verification
Report
You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Choosing On+Image or Off+Image will print a section of the fax's first page on the report to help you remember.
When the Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with NG in the RESULT column.
a Press Menu, 2, 4, 1.
b Press a or b to choose Off+Image,
On, On+Image or Off. Press OK.
c Press Stop/Exit.
Fax Journal (activity report)
You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps on the Reports on page 69. The default setting is Every 50 Faxes.
a Press Menu, 2, 4, 2.
b Press a or b to choose an interval. Press OK.
(If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.)
6, 12, 24 hours, 2 or 7 days
The machine will print the report at the chosen time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory.
Every 50 Faxes
The machine will print the Journal when the machine has stored 50 jobs.
c Enter the time to start printing in 24-hour format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
d Press Stop/Exit.
68
Reports
The following reports are available:
1.Transmission
Prints a Transmission Verification Report for your last transmission.
2.Help List
A help list about how to quickly program your machine.
3.Quick-Dial
Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order.
4.Fax Journal
Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.)
5.User Settings
Lists your settings.
How to print a report
a Press Menu, 4.
b Do one of the following:
Press a or b to choose the report you want. Press OK.
Enter the number of the report you want to print. For example, press 2 to print the Help List.
c Press Black Start.
Printing Reports
11
69
12 Polling
Polling overview
Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling.
Polling receive
Polling receive lets you call another fax machine to receive a fax.
Setup to receive polling
a Make sure you are in Fax mode 
. b Press Menu, 2, 1, 6.
c Enter the fax number you are polling.
d Press Black Start or Color Start. The LCD shows Dialing.
Sequential polling
Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed.
a Make sure you are in Fax mode 
. b Press Menu, 2, 1, 6.
c Enter a number using One-Touch, Speed-Dial, a Group, or the dial pad. Press OK.
d Repeat step c for all the fax numbers you want to poll.
Press OK.
e Press Black Start or Color Start. The machine polls each number or Group number in turn for a document.
Press Stop/Exit while the machine is dialing to cancel the polling process.
To cancel all sequential polling receive jobs, see Checking and canceling waiting
jobs on page 33.
70
Polled transmit (Black & White only)
Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it.
The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 33.)
Set up for polled transmit
a Make sure you are in Fax mode 
. b Load your document.
c Press Menu, 2, 2, 6
d Press a or b to choose On (or Off). Press OK.
e Press a or b to choose any settings you want to change.
Press OK.
After each setting is accepted, you can continue to change more settings.
f Press Black Start.
Polling
12
71
Chapter 12
72
Section III
Copy
Making copies |
74 |
13 Making copies
How to copy
Entering Copy mode
Press 
(Copy) to enter Copy mode. The
default setting is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode. (Mode Timer on page 19.)
The LCD shows the default copy setting:
1 |
2 |
3 |
1Copy Ratio
2Quality
3No of Copies
74
Making a single copy
a Make sure you are in Copy mode 
. b Load your document.
c Press Black Start or Color Start.
Making multiple copies
a Make sure you are in Copy mode 
. b Load your document.
c Use the dial pad to enter the number of copies (up to 99).
d Press Black Start or Color Start.
Note
To sort your copies, press Copy Options key. (See Sorting copies using the ADF (Black & White only) on page 78.)
Stop copying
To stop copying, press Stop/Exit.
Copy options
When you want to quickly change the copy settings temporarily for the next copy, use the
Copy Options key.
The machine returns to its default settings 60 seconds after it finishes copying, or if the mode timer returns the machine to Fax mode. For more information see Mode Timer on page 19.
Making copies
Press |
Menu |
Options |
Page |
|
selection |
|
|
Press |
Quality |
Normal |
76 |
|
|
Fast |
|
|
|
Best |
|
|
Enlarge/ |
50%/69%/78%/ |
76 |
|
Reduce |
83%/93%/97%/ |
|
|
|
100%/104%/142%/ |
|
|
|
186%/198%/200%/ |
|
|
|
Custom(25-400%) |
|
|
Paper Type |
Plain Paper |
80 |
|
|
Inkjet Paper |
|
|
|
Brother Photo |
|
|
|
Other Photo |
|
|
|
Transparency |
|
|
Paper Size |
Letter |
80 |
|
|
Legal |
|
|
|
A4 |
|
|
|
A5 |
|
|
|
4”(W)× 6”(H) |
|
|
Brightness |
-nnonn+ |
79 |
|
Stack/ |
Stack |
78 |
|
Sort |
Sort |
|
|
|
|
|
|
Page |
Off(1 in 1) |
77 |
|
Layout |
2 in 1 (P) |
|
|
|
|
|
|
|
2 in 1 (L) |
|
|
|
4 in 1 (P) |
|
|
|
4 in 1 (L) |
|
|
|
Poster(3 × 3) |
13 |
|
No. of |
No. of |
|
|
copies |
copies: 01 |
|
|
|
(01 - 99) |
|
Note
You can save the copy settings you use most often by setting them as default. You can find instructions on how to do this in the section for each feature.
75
Chapter 13
Changing copy quality
You can choose from a range of quality settings. The default setting is Normal.
To temporarily change the quality setting, follow the instruction below:
Press |
Normal |
Normal is the |
|
|
|
recommended |
|
|
|
mode for ordinary |
|
|
|
printouts. This |
|
|
|
produces good copy |
|
and then |
|
quality with good |
|
|
copy speed. |
||
a or b to |
|
||
Fast |
Fast copy speed |
||
choose |
|||
Quality |
|
and lowest ink |
|
|
consumption. Use to |
||
|
|
||
|
|
save time printing |
|
|
|
documents to be |
|
|
|
proof-read, large |
|
|
|
documents or many |
|
|
|
copies. |
|
|
Best |
Use best mode to |
|
|
|
copy precise images |
|
|
|
such as |
|
|
|
photographs. This |
|
|
|
provides the highest |
|
|
|
resolution and the |
|
|
|
slowest speed. |
a Make sure you are in Copy mode 
. b Load your document.
c Use the dial pad to enter the number of copies (up to 99).
d Press Copy Options and a or b to choose Quality.
Press OK.
e Press aor bto choose Normal, Best or Fast. Press OK.
f Press Black Start or Color Start.
76
To change the default setting, follow the instruction below:
a Press Menu, 3, 1.
1.Quality
b Press a or b to choose Normal, Best or Fast. Press OK.
c Press Stop/Exit.
Enlarging or reducing the image copied
You can choose the following enlargement or reduction ratios:
Custom(25–400%) allows you to enter a ratio from 25% to 400%.
Press Custom(25–400%)
|
200% |
|
|
198% 4”×6”iA4 |
|
|
|
|
|
186% 4”×6”iLTR |
|
and then a or b to |
|
|
142% A5iA4 |
||
choose |
|
|
104% EXEiLTR |
||
Enlarge/Reduce |
|
|
100% |
|
|
|
|
|
|
|
|
|
97% |
LTRiA4 |
|
|
|
|
93% |
A4iLTR |
|
|
|
|
83% |
LGLiA4 |
|
|
|
|
78% |
LGLiLTR |
|
|
|
|
69% |
A4iA5 |
|
|
|
|
50% |
|
To enlarge or reduce the next copy follow the instruction below:
a Make sure you are in Copy mode 
. b Load your document.
c Use the dial pad to enter the number of copies (up to 99).
d Press Copy Options and a or b to choose Enlarge/Reduce.
Press OK.
e Choose one of the options below:
Use a or b to choose the enlargement or reduction ratio you want. Press OK.
Use a or b to choose Custom (25–400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%. (For example, press 5 3 to enter 53%.) Press OK.
f Press Black Start or Color Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L), 4 in 1(P), 4 in 1(L) or Poster are not available with Enlarge/Reduce.
Making N in 1 copies or a poster
The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page.
You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.
Important
Please make sure paper size is set to
Letter or A4.
You can not use the Enlarge/Reduce setting with the N in 1 and Poster features.
N in 1 color copies are not available.
(P) means Portrait and (L) means Landscape.
You can only make one poster copy at a time.
a Make sure you are in Copy mode 
. b Load your document.
Making copies
c Use the dial pad to enter the number of copies (up to 99).
d Press Copy Options and a or b to choose Page Layout.
Press OK.
e Press a or b to choose
Off(1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P),
4 in 1 (L) or Poster(3 × 3). Press OK.
f Press Black Start to scan the document.
If you are making a poster or placed the document in the ADF, the machine scans the pages and starts printing.
If you are using the scanner glass, go to step g.
g After the machine scans the page, press 1 to scan the next page.
Next Page?
1.Yes 2.No
h Place the next document on the scanner glass. Press OK.
Repeat steps gand hfor each page of the layout.
Set Next Page
Then Press OK |
|
i After all the pages have been scanned, |
|
press 2 in step g to finish. |
13 |
|
Note
If photo paper is chosen as the paper type setting for N in 1 copies, the images will be printed as if plain paper had been chosen.
77
Chapter 13
Place your document face down in the direction shown below:
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3x3)
You can make a poster size copy of a photograph.
78
Sorting copies using the ADF (Black & White only)
You can sort multiple copies. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so on.
a Make sure you are in Copy mode 
. b Load your document.
c Use the dial pad to enter the number of copies (up to 99).
d Press Copy Options and a or b to choose Stack/Sort.
Press OK.
e Press a or b to choose Sort. Press
OK.
f Press Black Start.
Adjusting Brightness,
Contrast and Color
Brightness
To temporarily change the brightness setting, follow the instruction below:
a Make sure you are in Copy mode 
. b Load your document.
c Use the dial pad to enter the number of copies (up to 99).
d Press Copy Options and a or b to choose Brightness.
Press OK.
-nnonn+ e
e Press a or b to make the copy lighter or darker. Press OK.
f Press Black Start or Color Start.
To change the default setting follow the instructions below:
a Press Menu, 3, 2.
b Press a or b to make the copy lighter or darker. Press OK.
c Press Stop/Exit.
Making copies
Contrast
Adjust the contrast to help an image look sharper and more vivid.
The contrast can only be changed through the default setting.
a Press Menu, 3, 3.
3.Contrast
b Press a or b to change the contrast. Press OK.
c Press Stop/Exit.
Color saturation
The color saturation can only be changed through the default setting.
a Press Menu, 3, 4.
4.Color Adjust
b Press a or b to choose 1.Red,
2.Green or 3.Blue. Press OK.
c Press a or b to change the color saturation. Press OK.
d Choose one of the options below:
Return to step b to choose the next color.
Press Stop/Exit.
13
79
Chapter 13
Paper options
Paper type
If you are copying on special paper, be sure to choose the type of paper you are using so you will get the best print quality.
a Make sure you are in Copy mode 
. b Load your document.
c Use the dial pad to enter the number of copies (up to 99).
d Press Copy Options and a or b to choose Paper Type.
Press OK.
e Press a or b to choose the type of paper you are using (Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency). Press OK.
f Press Black Start or Color Start.
Note
To change the default paper type setting see Paper Type on page 20.
Paper size
If copying on paper other than Letter or A4 size, you will need to change the paper size setting. You can copy on Letter, Legal, A4, A5 or Photo (4”(W) × 6”(H)) paper.
a Make sure you are in Copy mode 
. b Load your document.
c Use the dial pad to enter the number of copies (up to 99).
d Press Copy Options and a or b to choose Paper Size.
Press OK.
e Press a or b to choose the size of paper you are using Letter, Legal,
A4, A5 or 4”(W)× 6”(H). Press OK.
f Press Black Start or Color Start.
Note
To change the default paper type setting see Paper Size on page 20.
80
Section IV
Appendixes
Safety and Legal |
82 |
Troubleshooting and Routine Maintenance |
93 |
Menu and Features |
118 |
Specifications |
128 |
Glossary |
139 |
A Safety and Legal
Choosing a location
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50° F and 95° F (10° and 35° C).
CAUTION
•Avoid placing your machine in a high-traffic area.
•Avoid placing your machine on a carpet.
•DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment, chemicals or water.
•DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
•DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers.
•Disruption of power can wipe out information in the machine's memory.
•DO NOT connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply.
•Avoid interference sources, such as speakers or the base units of non-Brother cordless phones.
•DO NOT place the FAX-2580C and the cordless handset near electro-medical equipment.
82
Safety and Legal
To use the machine safely
Please keep these instructions for later reference and read them before attempting any maintenance.
Note
(FAX-2580C only)
If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 40. To save the faxes in memory, see
Transferring faxes to another fax machine on page 101.)
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
Always make sure the plug is fully inserted.
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
83
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
84
Loading...