Brother FAX-2480C, FAX-2580C User Manual

USER’S GUIDE

FAX-2480C
FAX-2580C

Version B

If you need to call Customer Service

Please complete the following information for future
reference:

Model Number: FAX-2480C and FAX-2580C (Circle your
model number)

Serial Number:

1

Date of Purchase:

Place of Purchase:

1

The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product

should you lose your receipt;

 may support an insurance claim by you in the event of product loss

covered by insurance; and,

 will help us notify you of enhancements to your product and special

offers.

The most convenient and efficient way to register your new product is on­line at http://www.brother.com/registration/

© 2006 Brother Industries, Ltd.

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the machine. Calls must be
made from within that country.

Register your product

By registering your product with Brother International Corporation, you will be recorded as the
original owner of the product. Your registration with Brother:

 may serve as confirmation of the purchase date of your product should you lose your receipt;
 may support an insurance claim by you in the event of product loss covered by insurance; and,
 will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration And Test Sheet or, for your
convenience and most efficient way to register your new product, register on-line at

http://www.brother.com/registration/

FAQs (frequently asked questions)

The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function
Center needs. You can download the latest software documents and utilities, read FAQs and
troubleshooting tips, and learn how to get the most from your Brother product.

http://solutions.brother.com

Note

• You can check here for Brother driver updates.

• To keep your machine performance up to date, check here for the latest firmware upgrade (for
Windows

®

only).

For Customer Service

In USA: 1-800-284-4329 (voice)

1-901-379-1215 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER (voice)

[phone] (fax)

i

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

Brother fax back system (USA only)

Brother has installed an easy-to-use fax back system, so you can get instant answers to common
technical questions and product information for all Brother products. This system is available 24
hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index
of fax back subjects.

In USA only: 1-800-521-2846

ii

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover,
or American Express credit card, you can order accessories directly from Brother. (In the USA,
you can visit us online for a complete selection of the Brother accessories and supplies that are
available for purchase.)

In USA: 1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER (voice)

Description Item

Ink Cartridge Standard <black> LC51BK (Prints approx. 500 pages)
Ink Cartridge <yellow> LC51Y (Prints approx. 400 pages)
Ink Cartridge <cyan> (blue) LC51C (Prints approx. 400 pages)
Ink Cartridge <magenta> (red) LC51M (Prints approx. 400 pages)
Premium Glossy Photo Paper

(Letter size / 20 sheets)
(4"×6" size / 20 sheets)

Matte Inkjet Paper
(Letter size / 25 sheets)
Inkjet Plain Paper

(Letter size / 250 sheets)
Telephone Line Cord LG3077001 (USA only)
Telephone Handset
(FAX-2480C only)
Handset Curled Cord

(FAX-2480C only)
Cordless Handset

(FAX-2580C only)
Battery

(FAX-2580C only)
User's Guide LP5665001

BP61GLL

BP61GLP
BP60ML (USA only)

BP60PL (USA only)

LE5803016 (USA only)

UL8019005 (USA only)

BCL-D10 (USA only)

BCL-BT10

1

1

1

Available in the USA and from November 2006 in Canada.

iii

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS
(COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S
LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF
ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY
SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION
MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE
SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without
notice.

Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.

iv

Brother® One Year Limited Warranty and Replacement Service

(USA only)

Who is covered:

 This limited warranty (“warranty”) is given

only to the original end-use/retail purchaser
(referred to in this warranty as “Original
Purchaser”) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as “this
Product”).

 If you purchased a product from someone

other than an authorized Brother reseller in
the United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to your
purchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.

What is covered:

 This Product includes a Machine and

Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges, refill
ribbons, therma PLUS paper, thermal
paper, and the cordless handset battery.

 Except as otherwise provided herein,

Brother warrants that the Machine and the
accompanying Consumable and
Accessory Items will be free from defects in
materials and workmanship, when used
under normal conditions.

 This warranty applies only to products

purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).

What is the length of the Warranty Periods:

 Machines: one year from the original

purchase date.

 Accompanying Consumable and

Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.

What is NOT covered:

This warranty does not cover:
1 Physical damage to this Product;
2 Damage caused by improper installation,

improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);

3 Damage caused by another device or

software used with this Product (including
but not limited to damage resulting from

use of non Brother
Consumable and Accessory Items);

4 Consumable and Accessory Items that

expired in accordance with a rated life; and,

5 Problems arising from other than defects in

materials or workmanship.

6 Normal Periodic Maintenance Items, such

as Paper Feeding Kit, Fuser and Laser
Units.

This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brother
and/or alteration/removal of the serial
number).

What to do if you think your Product is
eligible for warranty service:

Report your issue to either our Customer
Service Hotline at 1-800-284-4329
MFC and DCP and 1-800-276-7746 for
Printers, or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.

You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole

if you first reported the problem

®

-brand parts and

for Fax,

v

Brother® One Year Limited Warranty and Replacement Service

(USA only)

discretion. Brother reserves the right to supply
a refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbished
parts provided such replacement products
conform to the manufacturer's specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.

If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), you
will be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged for
any service and/or replacement parts/products
at Brother's then current published rates.

The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.

What happens when Brother elects to
replace your Machine:

When a replacement Machine is authorized by
Brother, and you have delivered the Machine
to an Authorized Service Center, the
Authorized Service Center will provide you
with a replacement Machine after receiving
one from Brother. If you are dealing directly
with Brother, Brother will send to you a
replacement Machine with the understanding
that you will, after receipt of the replacement
Machine, supply the required proof of
purchase information, together with the
Machine that Brother agreed to replace. You
are then expected to pack the Machine that
Brother agreed to replace in the package from
the replacement Machine and return it to
Brother using the pre-paid freight bill supplied
by Brother in accordance with the instructions
provided by Brother. Since you will be in
possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you
provide until Brother receives your original
Product and determines that your original
Product is entitled to warranty coverage. Your
credit card will be charged up to the cost of a
new Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems with your
original Product are not covered by the limited
warranty; (iii) the proper packaging
instructions are not followed and has caused
damage to the product; or (iv) the warranty
period on your original Product has expired or

has not been sufficiently validated with a copy
of the proof of purchase (bill of sale). The
replacement Machine you receive (even if
refurbished or remanufactured) will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep the
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original

Accessory Items and a copy of the return
freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for that repair or replacement as described
above, Brother shall not be liable for any
direct, indirect, incidental or consequential
damages or specific relief. Because some
states do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
ORAL, WHETHER EXPRESSED BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.

 This Limited Warranty is the only warranty

that Brother is giving for this Product. It is

the final expression and the exclusive and
only statement of Brother's obligations to

you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.

 This warranty gives you certain rights and

you may also have other rights that may
vary from state to state.

 This Limited Warranty (and Brother's

obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.

Important:

We recommend that you keep all original
packing materials, in the event that you ship
this Product.

© 2003, 2006 Brother International Corporation

vi

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables (including,
without limitation, print cartridges, print head, toner and drum) or damage caused by accident,
neglect, misuse or improper installation or operation, any damage caused from service,
maintenance, modifications, or tampering by anyone other than a Brother Authorized Service
Representative, or from the use of supplies or consumable items that are non-Brother
products. Operation of the MFC/Facsimile machine in excess of the specifications or with the
Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter
shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the
MFC/Facsimile machine must be delivered or shipped freight prepaid by the end
user/purchaser to a “Brother” Authorized Service Center, together with your Proof of
Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable
models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the
Warranty. (Refer to your User's Guide for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print
head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your
User's Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized
Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. This warranty states Brother's entire liability and your exclusive
remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential,
exemplary, or punitive damages, including lost profits, arising from the use of or inability to
use the product, even if advised by the end user/purchaser of the possibility of such damages.
Since some Provinces do not allow the above limitation of liability, such limitation may not
apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-877-BROTHER.

Internet support: [e-mail] or browse
Brother's Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

vii

Table of Contents

Section I General

1 General Information

Using the documentation.......................................................................................3

Symbols and conventions used in the documentation ....................................3

Control panel overview ..........................................................................................4

2 Loading documents and paper

Loading documents ...............................................................................................7

Using the ADF .................................................................................................7

Using the scanner glass ..................................................................................8

Scannable area ...............................................................................................9

Acceptable paper and other media........................................................................9

Recommended media ...................................................................................10

Handling and using media .............................................................................10

Choosing the right media...............................................................................11

Loading paper and other media...........................................................................13

Loading envelopes and post cards ................................................................15

Removing small printouts from the machine .................................................16

Printable Area................................................................................................17

3 General setup

On/Off key............................................................................................................18

Turning the machine off.................................................................................18

Turning the machine on.................................................................................18

On/Off setting ......................................................................................................18

Mode Timer..........................................................................................................19

Paper settings......................................................................................................20

Paper Type ....................................................................................................20

Paper Size .....................................................................................................20

Volume Settings...................................................................................................20

Ring Volume ..................................................................................................20

Beeper Volume..............................................................................................20

Speaker Volume ............................................................................................21

Handset Volume (FAX-2480C only) ..............................................................21

Choosing the Handset Volume (For Volume Amplify)

(FAX-2480C only) ......................................................................................21

Setting Volume Amplify (FAX-2480C only)....................................................22

Automatic Daylight Savings Time........................................................................22

LCD display .........................................................................................................23

LCD Contrast.................................................................................................23

viii

4 Security features

TX Lock (FAX-2480C only)..................................................................................24

Setting and changing the TX Lock password................................................24

Turning the TX Lock on/off ............................................................................25

Memory Security (FAX-2580C only)....................................................................25

Setting and changing the memory security password...................................26

Turning the memory security on/off ...............................................................26

Section II Fax

5 Sending a fax

Entering Fax mode ..............................................................................................28

Faxing from the ADF .....................................................................................28

Faxing from the scanner glass ......................................................................28

Faxing A4 size documents from the scanner glass ....................................... 29

Color fax transmission...................................................................................29

Canceling a fax in progress...........................................................................29

Broadcasting (Black & White only) ......................................................................29

Canceling a Broadcast in progress................................................................30

Additional sending operations..............................................................................30

Sending faxes using multiple settings ...........................................................30

Contrast.........................................................................................................31

Changing Fax Resolution ..............................................................................31

Dual access (Black & White only)..................................................................32

Real time transmission ..................................................................................32

Overseas Mode .............................................................................................33

Delayed Faxing (Black & White only) ............................................................33

Delayed Batch Transmission (Black & White only) .......................................33

Checking and canceling waiting jobs.............................................................33

Sending a fax manually .................................................................................34

Sending a fax at the end of a conversation (FAX-2480C only) .....................34

Out of Memory message...............................................................................34

6 Receiving a Fax

Receive modes ....................................................................................................35

Choosing the Receive Mode .........................................................................35

Using receive modes ...........................................................................................37

Fax only.........................................................................................................37

Fax/Tel...........................................................................................................37

Manual...........................................................................................................37

Message Center (MC:Msg Ctr) (FAX-2580C only)........................................37

External TAD (FAX-2480C only) ...................................................................37

Receive mode settings ........................................................................................38

Ring Delay.....................................................................................................38

F/T Ring Time (Fax/Tel mode only)...............................................................38

Easy Receive.................................................................................................39

ix

Additional receiving operations............................................................................39

Printing a reduced incoming fax ....................................................................39

Receiving a fax at the end of a conversation (FAX-2480C only)...................40

Printing a fax from the memory .....................................................................40

7 Telephone Services and External devices

Voice operations ..................................................................................................41

Making a telephone call.................................................................................41

Answering calls with the Speaker Phone (FAX-2580C only).........................41

Hold ...............................................................................................................41

Tone or Pulse (Canada only).........................................................................42

Fax/Tel mode when the power key is on .......................................................42

Fax/Tel mode when the power key is off .......................................................42

Telephone services..............................................................................................43

Distinctive Ring..............................................................................................43

Caller ID.........................................................................................................45

Connecting an external TAD (telephone answering device)................................46

Connections...................................................................................................46

Recording an outgoing message (OGM) on an external TAD .......................47

Special line considerations ............................................................................47

Multi-line connections (PBX) .........................................................................49

External and extension phones ...........................................................................49

Connecting an external or extension telephone ............................................49

Using external and extension telephones......................................................49

Using a non-Brother cordless external telephone (FAX-2480C only)............50

Using remote codes.......................................................................................50

8 Dialing and storing numbers

How to Dial ..........................................................................................................51

Manual dialing ...............................................................................................51

One-Touch dialing .........................................................................................51

Speed-Dialing ................................................................................................51

Search ...........................................................................................................52

Fax Redial .....................................................................................................52

Storing numbers ..................................................................................................53

Storing a pause .............................................................................................53

Storing One-Touch dial numbers...................................................................53

Storing Speed-Dial numbers .........................................................................54

Changing One-Touch and Speed-Dial numbers ...........................................54

Setting up groups for broadcasting................................................................55

Dialing access codes and credit card numbers .............................................55

9 Message Center (FAX-2580C only)

Message Center Mode ........................................................................................56

Setting up the Message Center .....................................................................56

Outgoing message (OGM) ............................................................................56

Fax/Tel OGM (Announcement) .....................................................................57

Activating Message Center memory..............................................................57

x

Managing your messages ...................................................................................58

Message Indicator .........................................................................................58

Playing voice messages................................................................................58

Printing fax messages ..................................................................................58

Erasing incoming messages..........................................................................58

Additional Message Center operations................................................................59

Setting maximum time for incoming messages.............................................59

Setting toll saver............................................................................................59

ICM Recording Monitor..................................................................................60

10 Remote fax options (Black & White only)

Fax Forwarding....................................................................................................61

Paging .................................................................................................................62

Fax Storage.........................................................................................................62

Turning off Remote Fax Options..........................................................................63

Changing Remote Fax Options ...........................................................................63

Remote Retrieval.................................................................................................64

Setting a Remote Access Code.....................................................................64

Using your Remote Access Code..................................................................64

Remote Fax commands ................................................................................65

Retrieving fax messages ...............................................................................67

Changing your Fax Forwarding number........................................................67

11 Printing Reports

Fax reports...........................................................................................................68

Transmission Verification Report...................................................................68

Fax Journal (activity report) ...........................................................................68

Reports................................................................................................................69

How to print a report......................................................................................69

12 Polling

Polling overview...................................................................................................70

Polling receive .....................................................................................................70

Setup to receive polling .................................................................................70

Sequential polling ..........................................................................................70

Polled transmit (Black & White only)....................................................................71

Set up for polled transmit...............................................................................71

Section III Copy

13 Making copies

How to copy.........................................................................................................74

Entering Copy mode......................................................................................74

Making a single copy .....................................................................................74

Making multiple copies ..................................................................................74

Stop copying..................................................................................................74

xi

Copy options........................................................................................................75

Changing copy quality ...................................................................................76

Enlarging or reducing the image copied ........................................................76

Making N in 1 copies or a poster...................................................................77

Sorting copies using the ADF (Black & White only).......................................78

Adjusting Brightness, Contrast and Color......................................................79

Paper options ................................................................................................80

Section IV Appendixes

A Safety and Legal

Choosing a location .............................................................................................82

To use the machine safely...................................................................................83

Important safety instructions..........................................................................87

Standard telephone and FCC Notices

(These notices are in effect on models sold and used in the

United States only)....................................................................................88

Federal Communications Commission (FCC) Declaration of Conformity

(USA only) .................................................................................................90

Industry Canada Compliance Statement (Canada only) ...............................91

Legal limitations for copying ..........................................................................91

Trademarks ...................................................................................................92

B Troubleshooting and Routine Maintenance

Troubleshooting ...................................................................................................93

If you are having difficulty with your machine................................................93

Error messages ...................................................................................................97

Transferring your faxes or Fax Journal report .............................................101

Document jam .............................................................................................101

Printer jam or paper jam..............................................................................102

Dial Tone .....................................................................................................103

Phone line interference................................................................................104

Routine maintenance.........................................................................................104

Replacing the ink cartridges ........................................................................104

Cleaning the outside of the machine ...........................................................106

Cleaning the scanner...................................................................................107

Cleaning the machine printer platen............................................................108

Cleaning the paper pick-up roller.................................................................108

Cleaning the print head ...............................................................................109

Checking the print quality ............................................................................109

Checking the printing alignment ..................................................................110

Checking the ink volume .............................................................................111

Uninstalling the handset and handset cradle (FAX-2480C) ........................111

Uninstalling and installing the cradle and the bracket (FAX-2580C) ...........113

Machine Information ..........................................................................................114

Checking the serial number.........................................................................114

Packing and shipping the machine ....................................................................115

xii

C Menu and Features

On-screen programming....................................................................................118

Menu table...................................................................................................118

Memory storage...........................................................................................118

Menu keys .........................................................................................................119

Menu Table........................................................................................................120

Entering Text .....................................................................................................127

D Specifications

General..............................................................................................................128

Print media.........................................................................................................130

Fax.....................................................................................................................131

Message Center

(FAX-2580C only)...........................................................................................132

Digital Cordless Handset (FAX-2580C only) .....................................................133

Cordless handset.........................................................................................133

Battery .........................................................................................................133

Battery cradle ..............................................................................................134

AC adapter ..................................................................................................134

Copy ..................................................................................................................135

Printer................................................................................................................136

Interface.............................................................................................................137

Consumable items.............................................................................................138

E Glossary

FIndex

xiii

xiv

Section I

General I

General Information 3
Loading documents and paper 7
General setup 18
Security features 24

Chapter 1

2

General Information 1

1

Using the documentation

Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.

Symbols and conventions used in the documentation 1

The following symbols and conventions are
used throughout the documentation.

Bold Bold typeface id entifies specific

keys on the machine control
panel.

Italics Italicized typeface emphasizes

an important point or refers you
to a related topic.

Courier
New

Text in the Courier New font
identifies messages on the
LCD of the machine.

1

Warnings tell you what to do to

1

prevent possible personal injury.
Electrical Hazard icons alert you to

possible electrical shock.
Cautions specify procedures you

must follow or avoid to prevent
possible damage to the machine or
other objects.

Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.

Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.

3

Chapter 1

Control panel overview 1

FAX-2480C

FAX-2580C

113

212

14

3

15

4

General Information

1

11 10

57869

Note

Most of the illustrations in this User’s Guide show the FAX-2480C.

5

Chapter 1

1On/Off

You can turn the machine on or off.

2 One-Touch keys

Instantly accesses your stored Quick-Dial
numbers.

3Shift

When held down, lets you access the One­Touch numbers in the gray squares.

4Ink (FAX-2480C)

Lets you clean the print head, check the print
quality, and check the available ink volume.

5 Fax Resolution

Lets you temporarily change the resolution
when sending a fax.

6 Mode keys:

 Fax

Lets you access Fax mode.

 Copy

Lets you access Copy mode.

7 Copy Options

Lets you temporarily change multiple copy
settings.

8 Menu keys:

 Menu

Lets you access the Menu to program your
settings in the machine.

 a Search/Speed Dial

Lets you look up and dial numbers that are
stored in the memory.

 Volume keys

d c

In Fax mode, you can press these keys to
adjust the ring volume.

 d

Press to scroll backward to a menu
selection.

 a or b

Press to scroll through the menus and
options.

 b Ink (FAX-2580C)

Lets you clean the print head, check the
print quality, and check the available ink
volume.

 Clear/Back

Press to cancel the current setting.

 OK

Lets you store your settings in the machine.

9 Start keys:

 Color Start

Lets you start sending faxes or making
copies in full color.

 Black Start

Lets you start sending faxes or making
copies in black & white.

10 Stop/Exit

Stops an operation or exits from a menu.

11 LCD (liquid crystal display)

Displays messages on the screen to help you
set up and use your machine.

12 Dial Pad

Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.

(Canada only) The # key lets you temporarily
switch the dialing mode during a telephone call
from Pulse to Tone.

13 Fax and telephone keys:

 Redial/Pause

Redials the last number called. It also
inserts a pause when programming quick
dial numbers.

 Hook/Hold (FAX-2480C)

Lets you place telephone calls on hold.
Also, press before dialing if you want to

make sure a fax machine will answer, and
then press Black Start or Color Start.

 Hold/Intercom (FAX-2580C)

Lets you place telephone calls on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.

 Speaker Phone (FAX-2580C)

Turns the speaker phone on or off.

14 Message Center keys (FAX-2580C):

 MC On/Off

Turns the Message Center on or off. Will
also flash if you have new messages.

 Play

Plays voice messages stored in memory.

 Erase

Deletes voice/fax messages.

15 Microphone (FAX-2580C)

Picks up your voice when you speak to another
party using Speaker Phone.

6

2

Loading documents and paper 2

Loading documents 2

You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.

Using the ADF 2

The ADF can hold up to 10 pages and feeds
each sheet individually. Use standard 20 lb

(80 g/m
before putting them in the ADF.

Recommended environment 2

Temperature: 68 to 86° F (20 to 30° C)
Humidity: 50% to 70%
Paper:

Document Sizes Supported 2

Length: 5.8 to 14 in.

Width: 5.8 to 8.5 in.

Weight:

2

) paper and always fan the pages

2

20 lb LTR (80 g/m

(148 to 355.6 mm)

(148 to 215.9 mm)

17to24lb (64to90g/m

A4)

2

)

How to load documents 2

DO NOT pull on the document while it is
feeding.

DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.

DO NOT use cardboard, newspaper or
fabric.

 Make sure documents written with ink are

CAUTION

completely dry.

a Fan the pages well. Make sure you put

the documents face down, top edge
first in the ADF until you feel them touch

the feed roller.

b Adjust the paper guides to fit the width of

your documents.

c Unfold the ADF Document Output

Support Flap (1).

2

1

DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.

CAUTION

7

Chapter 2

Using the scanner glass 2

You can use the scanner glass to fax, copy or
scan pages of a book or one page at a time.

Document Sizes Supported 2

Length: Up to 11.7 in. (297 mm)
Width: Up to 8.5 in. (215.9 mm)
Weight: Up to 4.4 lb (2 kg)

How to load documents 2

Note

To use the scanner glass, the ADF must
be empty.

a Lift the document cover.

b Using the document guidelines on the

left, center the document face down on
the scanner glass.

c Close the document cover.

If you are scanning a book or thick
document, DO NOT slam the cover down or
press on it.

8

CAUTION

Loading documents and paper

Scannable area

The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.

3

1

Usage

Fax Letter 0.12 in.

Copy Letter 0.12 in.

Document
Size

A4 0.12 in.

A4 0.12 in.

Top (1)

Bottom (2)

(3 mm)

(3 mm)

(3 mm)

(3 mm)

4

2

Left (3)

Right (4)

0.16 in.
(4 mm)

0.04 in.
(1 mm)

0.12 in.
(3 mm)

0.12 in.
(3 mm)

Acceptable paper and other media 2

The print quality can be affected by the type
of paper you are using in the machine.

To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.

You can use plain paper, inkjet paper (coated
paper), photo paper, transparencies and
envelopes.

We recommend testing various paper types
before buying large quantities.

For best results, use Brother paper.

 When you print on inkjet paper (coated

paper), transparencies and photo paper,
be sure to choose the proper media in the
Paper Type setting of the menu (See
Paper Type on page 20).

 When you print on Brother photo paper,

load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on top of the
instruction sheet.

 When you use transparencies or photo

paper, remove each sheet at once to
prevent smudging or paper jams.

2

 Avoid touching the printed surface of the

paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.

9

Chapter 2

Recommended media 2

To get the best print quality, we suggest using
Brother paper. (See table below.)

We recommend using ‘3M Transparency
Film’ when you print on transparencies.

Brother paper

Paper Type Item

Letter Plain BP60PL (USA only)

1

1

BP61GLL

BP61GLP

Letter Glossy Photo
Letter Inkjet (Matte) BP60ML (USA only)
4 × 6 in. Glossy Photo

1

Available in the USA and from November 2006 in
Canada.

Handling and using media 2

 Store paper in its original packaging, and

keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.

 The coated side of photo paper is shiny.

Avoid touching the shiny (coated) side.
Load photo paper with the shiny side
facing down.

 Avoid touching either side of

transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.

Improper Setup

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or
irregularly shaped paper

1

1

1 0.08 in. (2 mm) or longer

• Extremely shiny or highly textured paper

• Paper already printed on by a printer

• Paper that cannot be arranged uniformly
when stacked

• Paper made with a short grain

Paper capacity of the output paper tray 2

Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.

 Transparencies or photo paper must be

picked up from the output paper tray one
page at a time to avoid smudging.

10

Loading documents and paper

Choosing the right media 2

Paper type and size for each operation2

Paper Type Paper Size Usage

Fax Copy Print

Cut Sheet Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes

A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes
Legal 8 1/2 × 14 in. (216 × 356 mm) Yes Yes Yes
Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – Yes
JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – Yes
A5 5.8 × 8.3 in. (148 × 210 mm) – Yes Yes
A6 4.1 × 5.8 in. (105 × 148 mm) – – Yes

Cards Photo 4 × 6 in. (10 × 15 cm) – Yes Yes

Photo 2L 5 × 7 in. (13 × 18 cm) ––Yes
Index Card 5 × 8 in. (127 × 203 mm) – – Yes
Post Card 1 3.9 × 5.8 in. (100 × 148 mm) – – Yes
Post Card 2

(Double)

Envelopes C5 Envelope 6.4 × 9 in. (162 × 229 mm) – – Yes

DL Envelope 4.3 × 8.7 in. (110 × 220 mm) – – Yes
COM-10 4 1/8 × 9 1/2 in. (105 × 241 mm) – – Yes
Monarch 3 7/8 × 7 1/2 in. (98 × 191 mm) – – Yes
JE4 Envelope 4.1 × 9.3 in. (105 × 235 mm) – – Yes

Transparencies

Letter 8 1/2 × 11 in. (216 × 279 mm) – Yes Yes
A4 8.3 × 11.7 in. (210 × 297 mm) – Yes Yes

5.8 × 7.9 in. (148 × 200 mm) – – Yes

2

11

Chapter 2

Paper weight, thickness and capacity 2

Paper Type Weight Thickness No. of sheets

2

Cut
Sheet

Plain Paper

Inkjet Paper

17 to 32 lb (64 to 120 g/m

17 to 53 lb (64 to 200 g/m

Glossy Paper Up to 58 lb

(Up to 220 g/m

Cards Photo 4" × 6" Up to 64 lb

(Up to 240 g/m

Index Card Up to 32 lb

(Up to 120 g/m

Post Card Up to 53 lb

(Up to 200 g/m

Envelopes

20 to 25 lb (75 to 95 g/m

2

)

2

)

2

)

2

)

0.003 to 0.006 in. (0.08 to 0.15 mm)

)

2

0.003 to 0.01 in. (0.08 to 0.25 mm) 20

)

Up to 0.01 in. (Up to 0.25 mm) 20

Up to 0.01 in. (Up to 0.28 mm) 20

Up to 0.006 in. (Up to 0.15 mm) 30

Up to 0.01 in. (Up to 0.23 mm) 30

2

Up to 0.02 in. (Up to 0.52 mm) 10

)

Transparencies – – 10

1

Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of 20 lb (80 g/m

2

) paper.

100

1

12

Loading documents and paper

Loading paper and other media 2

a If the paper support flap is open, close it,

and then pull the paper tray completely
out of the machine.
Lift the output paper tray cover (1).

1

b Press and slide the paper side

guides (1) and paper length guide (2) to
fit the paper size.

1

2

c Fan the stack of paper well to avoid

paper jams and misfeeds.

2

Note

Always make sure that the paper is not
curled.

13

Chapter 2

d Gently put the paper into the paper tray

print side down and top edge first.
Check that the paper is flat in the tray.

Note

When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.

e Gently adjust the paper side guides with

both hands to the paper.
Make sure the paper side guides touch
the sides of the paper.

Note

Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.

f Close the output paper tray cover.

14

Loading documents and paper

g Slowly push the paper tray completely

into the machine.

h While holding the paper tray in place,

pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).

Loading envelopes and post cards 2

About envelopes 2

 Use envelopes that weigh from 20 to 25 lb

(75 to 95 g/m

 Some envelopes need margin settings to

be set in the application. Make sure you
do a test print first.

CAUTION

Do not use any of the following types of
envelopes, as they will cause paper feed
problems:

• That are of a baggy construction.

• That are embossed (have raised writing
on them).

• That have clasps or staples.

• That are pre-printed on the inside.

2

).

2

Note

Do not use the paper support flap for
Legal paper.

Glue 2 Double flap 2

Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.

15

Chapter 2

How to load envelopes and post cards2

a Before loading, press the corners and

sides of the envelopes or post cards to
make them as flat as possible.

Note

If the envelopes or post cards are ‘double­feeding,’ put one envelope or post card in
the paper tray at a time.

If you have problems when printing on envelopes, try the following suggestions: 2

a Open the envelope flap.
b Make sure the open flap is either to the

side of the envelope or to the back edge
of the envelope when printing.

c Adjust the size and margin in your

application.

Removing small printouts from the machine 2

b Put the envelopes or post cards into the

paper tray with the address side down
and the leading edge as shown in the
illustration in first as shown in the
illustration. Slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or post
cards.

1

2

16

When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.

Loading documents and paper

Printable Area 2

The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.

Cut Sheet Paper Envelopes

3

4

1

3

1

4

2

2

Top (1) Bottom (2) Left (3) Right (4)

Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)
Envelopes 0.47 in. (12 mm) 0.95 in. (24 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)

2

Note

The Borderless feature is not available for envelopes.

17

3

General setup 3

On/Off key 3

When the machine is idle, you can turn it on
and off by pressing the On/Off key.

Note

If you have connected an external
telephone or TAD, it is always available.

Turning the machine off 3

a Press and hold down the On/Off key

until the LCD shows Shutting Down.
The LCD light goes off.

Turning the machine on 3

a Press the On/Off key.

On/Off setting 3

You can customize the machine's On/Off
key. The default setting is
Fax Receive:Off. Your machine will not
work when it is switched off, but it will clean
the print head periodically. If you turn this
setting to Fax Receive:On, you can
receive faxes or calls even when the machine
is switched off. (See On/Off key on page 18.)

a Press Menu, 1, 6.
b Press a or b to choose

Fax Receive:On, or
Fax Receive:Off.

Press OK.

c Press Stop/Exit.

18

General setup

On/Off
setting

Fax
Receive:
Off

(factory
setting)

Fax
Receive:

1 2

On

Receive

Available operations

mode

— No machine operations

will be available.

Fax Only

External

3

TAD

Fax/Tel

Manual

MC:Msg

5

Ctr

Fax Receive
Easy Receive

Delayed Fax
Fax Forward

3

4

7

Paging
Fax Storage
Remote Retrieval

Fax Receive
Recording Incoming

7

7

7

7

Message
Easy Receive,

7

7

7

7

7

7

Manual

Fax/Tel

Delayed Fax
Fax Forward
Paging
Fax Storage
Remote Retrieval

Easy Receive
Delayed Fax

6

Mode Timer 3

The machine has two temporary mode keys
on the control panel: Fax and Copy. You can
change the amount of time the machine takes
after the last Copy operation before it returns
to Fax mode. If you choose Off, the machine
stays in the mode you used last.

a Press Menu, 1, 1.
b Press a or b to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.

Press OK.

c Press Stop/Exit.

3

1

You cannot receive a fax with Black Start or
Color Start.

2

You can receive telephone calls by lifting the handset
(FAX-2480C) or using the cordless handset
(FAX-2580C).

3

FAX-2480C

4

(FAX-2580C) When an external TAD is connected
and Easy Receive is turned on.

5

FAX-2580C

6

(FAX-2580C) You cannot receive a fax automatically
if you have set the receive mode to Fax/Tel.

7

Set before you switch off the machine.

19

Chapter 3

Paper settings 3

Paper Type 3

To get the best print quality, set the machine
for the type of paper you are using.

a Press Menu, 1, 2.
b Press a or b to choose Plain Paper,

Inkjet Paper, Brother Photo,
Other Photo or Transparency.

Press OK.

c Press Stop/Exit.

Note

The machine ejects paper with printed
surfaces face up onto the paper tray in the
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.

Paper Size 3

Volume Settings 3

Ring Volume 3

You can choose a range of ring volume
levels, from High to Off.

While in Fax mode , press d or c
to adjust the volume level. The LCD shows

the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.

You can also change the volume through the
menu, by following the instructions below:

Setting the Ring Volume from the menu 3

a Press Menu, 1, 4, 1.
b Press a or b to choose Low, Med,

High or Off.
Press OK.

You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 4 × 6in.
(10 × 15 cm) and three sizes for printing
faxes: Letter, Legal and A4. When you
change the size of paper you load in the
machine, you will need to change the paper
size setting at the same time so your machine
can fit an incoming fax on the page.

a Press Menu, 1, 3.
b Press a or b to choose Letter,

Legal, A4, A5 or 4"×6".
Press OK.

c Press Stop/Exit.

20

c Press Stop/Exit.

Beeper Volume 3

When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.

You can choose a range of volume levels,
from High to Off.

a Press Menu, 1, 4, 2.
b Press a or b to choose Low, Med,

High or Off
Press OK.

c Press Stop/Exit.

General setup

Speaker Volume 3

You can choose a range of speaker volume
levels, from High to Off.

a Press Menu, 1, 4, 3.
b Press a or b to choose Low, Med,

High or Off.
Press OK.

c Press Stop/Exit.

You can also adjust the speaker volume by
pressing Hook/Hold or Speaker Phone.

a Press Hook/Hold or Speaker Phone.

b Press d or c .

This setting will stay until you change it
again.

c Press Hook/Hold or Speaker Phone.

Handset Volume (FAX-2480C only) 3

a Press Menu, 1, 4, 4.
b Press a or b to choose Low or High.

Press OK.

c Press Stop/Exit.

You can also adjust the handset volume any
time you are talking on the telephone. There
are two handset volume levels, Low and
High. The default setting is Low.

Press d or c to adjust the volume level.
The LCD shows the setting you are choosing.
The new setting will remain until you change
it again.

Choosing the Handset Volume (For Volume Amplify) (FAX-2480C only) 3

Before you begin to use the machine, you
must decide if you need to set the handset
volume to Vol Amplify:On for a user who
is hearing-impaired. The AMPLIFY volume
level complies with FCC standards.

Vol Amplify:Off

This default setting is appropriate if none of
the users are hearing-impaired. During a

conversation, users can press d or c
on the control panel to adjust the volume to
Low or High. When the handset is replaced,
the handset volume will remain until you
change it again.

Vol Amplify:On—Temporary

This setting is appropriate if some of the
users are hearing-impaired. During a

conversation, users can press d or c
on the control panel to adjust the volume to
Low, High or Volume Amplify.

When the handset is replaced, the handset
volume returns to the default setting of Low.

Vol Amplify:On—Permanent

Choose Vol Amplify:On—Permanent if all
of the users are hearing-impaired. During a

conversation, users can press d or c
on the control panel to adjust the volume to
Low, High or Volume Amplify. When the
handset is replaced, the handset volume
returns to the default setting of Volume
Amplify.

Note

When you press d or c on the
control panel to adjust the volume, the
LCD shows the setting you are choosing.
Each key press changes the volume to the
next setting.

3

21

Chapter 3

It is important that you do NOT choose
Permanent unless ALL the users are
hearing-impaired. Otherwise, the default

setting of Volume Amplify may damage
the hearing of some users.

WARNING

Setting Volume Amplify (FAX-2480C only) 3

Please carefully read Choosing the Handset
Volume (For Volume Amplify) (FAX-2480C
only) on page 21 before you do the following

steps:

a Press Menu, 1, 4, 5.
b Do one of the following:

 If none of the users are hearing-

impaired, press a or b to choose
Vol Amplify:Off, and then press
OK and go to step d.

 If some or all of the users are

hearing-impaired, press a or b to
choose Vol Amplify:On, and then
press OK.

Automatic Daylight Savings Time 3

You can set the machine to change
automatically for daylight savings time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date/Time setting.

a Press Menu, 1, 5.
b Press a or b to choose On or Off.

Press OK.

c Press Stop/Exit.

c Do one of the following:

 If all the users are hearing-impaired,

press a or b to choose
Vol Amplify:On—Permanent,
and then press OK.

 If only some of the users are hearing-

impaired, choose
Vol Amplify:On—Temporary,
and then press OK.

d Press Stop/Exit.

22

LCD display 3

LCD Contrast 3

You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.

a Press Menu, 1, 7.
b Press a or b to choose Light or

Dark.
Press OK.

c Press Stop/Exit.

General setup

3

23

4

Security features 4

TX Lock (FAX-2480C only)

TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
TX Lock, so they will not be lost.

While TX Lock is On, the following operations
are available:

 Receiving faxes
 Fax Forwarding (If Fax Forwarding was

already On)

 Remote retrieval (If Fax Storage was

already On)

While TX Lock is On, the following operations
are NOT available:

 Sending faxes
 Copying

Setting and changing the TX Lock password 4

4

Note

If you have already set the password, you
will not need to set it again.

Setting up the password 4

a Press Menu, 2, 0, 1.
b Enter a 4-digit number for the password.

Press OK.

c When the LCD shows Verify:, re-

enter the password.
Press OK.

d Press Stop/Exit.

Changing the TX Lock password 4

a Press Menu, 2, 0, 1.

Note

If you forget the TX Lock password,
please call Brother Customer Service.

24

b Press a or b to choose

Set Password.
Press OK.

c Enter a 4-digit number for the current

password.
Press OK.

d Enter a 4-digit number for a new

password.
Press OK.

e When the LCD shows Verify:, re-

enter the password.
Press OK.

f Press Stop/Exit.

Security features

Turning the TX Lock on/off

Turning TX Lock on 4

a Press Menu, 2, 0, 1.
b Press a or b to choose Set TX Lock.

Press OK.

c Enter the registered 4-digit password.

Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.

Turning TX Lock off 4

a Press Menu.
b Enter the registered 4-digit password.

Press OK.
TX lock is automatically turned off.

Note

If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.

Memory Security (FAX-2580C only) 4

Memory Security lets you prevent
unauthorized access to the machine. You will
not be able to continue to schedule Delayed
Faxes or Polling jobs. However, any pre­scheduled Delayed Faxes will be sent even if
you turn on Memory Security, so they will not
be lost.

4

While Memory Security is On, the following
operations are available:

 Receiving faxes into memory (limited by

memory capacity)

 Fax Forwarding (If Fax Forwarding was

already On)

 Remote retrieval (If Fax Storage was

already On)

 Cordless handset

• Making a call

• Receiving a call

• Viewing Caller ID (with subscriber
service)

While Memory Security is on, the following
operations are NOT available:

 Printing received faxes
 Sending faxes
 Copying
 Cordless handset

• Intercom

• Transfer a call

• Register cordless handset

Note

• To print the faxes in memory, turn off
Memory Security.

• If you forget the Memory Security
password, please call Brother Customer
Service.

25

Chapter 4

Setting and changing the memory security password 4

Note

If you have already set the password, you
will not need to set it again.

Setting a password for the first time 4

a Press Menu, 2, 0, 1.
b Enter a 4-digit number for the password.

Press OK.

c When the LCD shows Verify:, re-

enter the password.
Press OK.

d Press Stop/Exit.

Changing your memory security password

a Press Menu, 2, 0, 1.
b Press a or b to choose

Set Password.
Press OK.

Turning the memory security on/off 4

Turning on the memory security lock 4

a Press Menu, 2, 0, 1.
b Press a or b to choose

Set Security.
Press OK.

c Enter the registered 4-digit password.

Press OK.
The machine goes offline and the LCD
shows Secure Mode.

Note

If there is a power failure the data will stay
in memory for approximately 24 hours.

Turning off the memory security 4

4

a Press Menu.
b Enter the registered 4-digit password.

Press OK.
Memory Security is automatically turned
off.

c Enter the registered 4-digit number for

the current password.
Press OK.

d Enter a 4-digit number for a new

password.
Press OK.

e When the LCD shows Verify:, re-

enter the new password.
Press OK.

f Press Stop/Exit.

26

Note

If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in Secure
mode until the registered password is
entered.

Section II

Fax II

Sending a fax 28
Receiving a Fax 35
Telephone Services and External devices 41
Dialing and storing numbers 51
Message Center (FAX-2580C only) 56
Remote fax options (Black & White only) 61
Printing Reports 68
Polling 70

5

Sending a fax 5

Entering Fax mode 5

To enter fax mode, press (Fax), and the
key will glow green.

The LCD will show the new job number and
the memory available.The number of pages
you can scan into the memory will vary
depending on the data that is printed on them.

Faxing from the ADF 5

a Make sure you are in Fax mode .
b Put the document face down in the ADF.
c Dial the fax number.
d Press Black Start or Color Start.

The machine starts scanning the
document.

Note

• To cancel, press Stop/Exit.

• If the memory is full, the fax will be sent in
real time.

Faxing from the scanner glass

You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.

You cannot send multiple pages for color
faxes.

a Make sure you are in Fax mode .
b Load your document on the scanner

glass.

c Dial the fax number.
d Press Black Start or Color Start.

 If you press Black Start, the

machine starts scanning the first
page. Go to step e.

 If you press Color Start, the

machine starts sending the
document.

e Do one of the following:

 To send a single page, press 2 to

choose No. (or press Black Start
again).
The machine starts sending the
document.

 To send more than one page, press

1 to choose Yes and go to step f.

f Put the next page on the scanner glass.

Press OK.
The machine starts scanning the page.

(Repeat step e and step f for each
additional page.)

5

Note

If the memory is full and you are faxing a
single page, it will be sent in real time.

Note

Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.

28

Sending a fax

Faxing A4 size documents from the scanner glass 5

When documents are A4 size, you need to
set Scan Size to A4. If you do not, the bottom
portion of the faxes will be missing.

a Make sure you are in Fax mode .
b Press Menu, 2, 2, 0.
c Press a or b to choose A4.

Press OK.

Color fax transmission 5

Your machine can send a color fax to
machines that support this feature.

However, color faxes cannot be stored in the
memory. When you send a color fax, the
machine will send it in real time (even if
Real Time TX is set to Off).

Broadcasting (Black & White only) 5

Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, One­Touch, Speed-Dial numbers and up to 50
manually dialed numbers in the same
broadcast.

After the broadcast is finished, a Broadcast
Report will be printed.

a Make sure you are in Fax mode .
b Load your document.
c Enter a number. Press OK.

You can use either a One-Touch,
Speed-Dial, a Group or a manually
entered number using the dial pad.

d Repeat c until you have entered all the

fax numbers you wish to broadcast to.

5

Canceling a fax in progress 5

If you want to cancel a fax while the machine
is scanning, dialing or sending, press
Stop/Exit.

e Press Black Start.

Note

• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 140 (FAX-2480C) or 154
(FAX-2580C) different numbers.

• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access.

• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Black Start to send
the portion that is in the memory.

29

Chapter 5

Canceling a Broadcast in progress 5

a Press Menu, 2, 6.

The LCD will show the fax number being
dialed.

b Press OK.

The LCD will show the job number:

XXXXXXXX

1.Clear 2.Exit

c Press 1 to clear.

The LCD will then show the Broadcast
job number and 1.Clear 2.Exit.

d To cancel the Broadcast, press 1.
e Press Stop/Exit.

Additional sending operations 5

Sending faxes using multiple settings 5

When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode and real time
transmission.

a Make sure you are in Fax mode .
b Load your document.
c Choose a setting you want to change.

Press OK.

d Do one of the following:

 Press 1 to change another setting.
 Press 2 when you have finished

choosing your settings.

Other Settings

1.Yes 2.No

30

e Send the fax as normal.

Sending a fax

Contrast 5

If your document is very light or very dark, you
may want to change the contrast.

Use Light when sending a light document.
Use Dark when sending a dark document.

a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 1.
d Press a or b to choose Auto, Light

or Dark.
Press OK.

Note

Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:

• When you send a color fax.

• When you choose Photo as the Fax
Resolution.

Changing Fax Resolution 5

To change the default fax resolution 5

a Make sure you are in Fax mode .
b Press Menu, 2, 2, 2.
c Press a or b to choose the resolution

you want.
Press OK.

Note

You can choose four different resolution
settings for black & white faxes and two for
color.

5

Black & White

Standard Suitable for most typed

documents.

Fine Good for small print and

transmits a little slower than
Standard resolution.

S.Fine Good for small print or artwork

and transmits slower than Fine
resolution.

Photo Use when the document has

varying shades of gray or is a
photograph. This has the
slowest transmission.

The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.

To change the fax resolution for the
next fax 5

a Make sure you are in Fax mode .
b Load your document.
c Press Fax Resolution then a or b to

choose the resolution.
Press OK.

Color

Standard Suitable for most typed

documents.

Fine Use when the document is a

photograph. The transmission
time is slower than Standard
resolution.

If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.

31

Chapter 5

Dual access (Black & White only) 5

You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.

The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.

Note

If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Black Start to send
the scanned pages.

Real time transmission 5

When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialing and
sending.

If the memory is full or you are sending a color
fax, the machine will send the document in
real time (even if Real Time TX is set to
Off).

Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set

Real Time TX to On for all documents or
Next Fax Only for the next fax only.

Note

In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.

Sending in real time for all faxes 5

a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.

5.Real Time TX

Realtime TX:On

c Press a or b to choose On or Off.

Press OK.

Sending in real time for the next fax only 5

a Make sure you are in Fax mode .
b Press Menu, 2, 2, 5.
c Press a or b to choose Next Fax

Only. Press OK.

d Press a or b to choose On (or Off).

32

Sending a fax

Overseas Mode 5

If you are having difficulty sending a fax
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.

a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 7.
d Press a or b to choose On (or Off).

Press OK.

Delayed Faxing (Black & White only) 5

During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step d.

a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 3.

Delayed Batch Transmission (Black & White only) 5

Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.

a Make sure you are in Fax mode .
b Press Menu, 2, 2, 4.
c Press a or b to choose On (or Off ).

Press OK.

d Press Stop/Exit.

Checking and canceling waiting jobs 5

You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)

a Press Menu, 2, 6.

Any waiting jobs appear on the LCD.

5

d Do one of the following:

 Press OK to accept the displayed

time.

 Enter the time you want the fax to be

sent (in 24-hour format).
(For example, enter 19:45 for
7:45 PM.)
Press OK.

Note

The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.

b Press a or b to scroll through the jobs

and choose the job you want to cancel.
Press OK.

c Do one of the following:

 Press a or b to scroll through the

waiting jobs, press OK to choose a
job, and then press 1 to cancel it.

 Press 2 to exit without canceling.

d When you have finished, press

Stop/Exit.

33

Chapter 5

Sending a fax manually 5

Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.

a Make sure you are in Fax mode .
b Load your document.
c To listen for a dial tone do one of the

following:

 (FAX-2480C) Press Hook/Hold or

pick up the handset.

 (FAX-2580C) Press Speaker Phone

on the machine.

d Dial using the machine’s dial pad.
e When you hear the fax tone, press

Black Start or Color Start.
If you are using the scanner glass press
1 to send a fax.

1.Send 2.Receive

e Replace the handset.

Out of Memory message 5

If you get an Out of Memory message while
scanning the first page of a fax, press
Stop/Exit to cancel the fax.

If you get an Out of Memory message while
scanning a subsequent page, you will have
the option to press Start to send the pages
scanned so far, or to press Stop/Exit to
cancel the operation

Note

If you get an Out of Memory message
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
Real time transmission on page 32.)

f If you picked up the machine’s handset,

replace it.

Sending a fax at the end of a conversation (FAX-2480C only) 5

At the end of a conversation you can send a
fax to the other party before you both hang
up.

a Ask the other party to wait for fax tones

(beeps) and then to press the Start or
Send key before hanging up.

b Make sure you are in Fax mode .
c Load your document.
d Press Black Start or Color Start.

 If you load the document on the

scanner glass, press 1 to send the
fax.

1.Send 2.Receive

34

Receiving a Fax 6

6

Receive modes 6

You must choose a receive mode depending on the external devices and telephone subscriber
services you have on your line. The diagrams below will help you choose the correct mode. For
more detailed information about the receive modes see page 37.

Choosing the Receive Mode 6

FAX-2480C 6

Do you use a Distinctive Ring subscriber service?

No

See Distinctive Ring.

Yes

Are you connecting an external telephone or external TAD (telephone
answering device) to the machine?

Yes

Are you using the voice message
function of your external TAD
(telephone answering device)?

Do you want the machine to
answer fax and telephone
calls automatically?

No

Do you want to use the
machine for fax only?

No

Yes

Manual

No

Fax Only

Yes

Fax/Tel

No

External TAD

Yes

6

35

Chapter 6

FAX-2580C 6

Are you using the built-in Message Center?

No

See Message Center.

Yes

Do you use a Distinctive Ring subscriber service?

No

Are you connecting an external telephone or external TAD (telephone
answering device) to the machine?

Yes

Are you using the voice message
function of your external TAD
(telephone answering device)?

Do you want the machine to
answer fax and telephone
calls automatically?

No

Do you want to use the
machine for fax only?

* We recommend you set Easy Receive to On.

To set a receive mode, follow the instructions below.

a Press Menu, 0, 1.

The LCD will display the current receive
mode.

b Press a or b to choose Fax Only,

Fax/Tel, External TAD

(FAX-2480C only) or Manual.
Press OK.

c Press Stop/Exit.

1 Current receive mode

See Distinctive Ring.

Yes

No

Yes

12/10 11:53 Fax12/10 11:53 Fax

Fax: Fax Only

No

Yes

No

Yes

Manual

Fax Only

Fax/Tel

Manual*

1

36

Receiving a Fax

Using receive modes 6

Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. See Ring Delay on page 38.

Fax only 6

Fax only mode will automatically answer
every call. If the call is a fax your machine will
receive it.

Fax/Tel 6

Fax/Tel mode helps you automatically
manage incoming calls, by recognizing
whether they are fax or voice calls and
handling them in one of the following ways:

 Faxes will be automatically received.
 Voice calls will start the F/T ring to tell you

to pick up the line. The F/T ring is a fast
double ring made by your machine.

Also see F/T Ring Time (Fax/Tel mode only)
on page 38 and Ring Delay on page 38.

Manual 6

Manual mode turns off all automatic
answering functions unless you are using the
Distinctive Ring feature.

To receive a fax in manual mode press Black
Start or Color Start when you hear fax tones
(short repeating beeps). You can also use the
Easy Receive feature to receive faxes by
lifting a handset on the same line as the
machine.

Message Center (

MC:Msg Ctr

)

(FAX-2580C only)

The Message Center (MC:Msg Ctr) helps
you automatically manage incoming calls, by
recognizing whether they are fax or voice
calls and handling them in one of the
following ways:

 Faxes will be automatically received.
 Voice callers can record a message.

To set up the Message Center mode, see
page 56.

If Message Center Mode is On, it
will override your receive mode
setting. The screen shows MC.

If Message Center Mode is Off, the
receive mode returns to your
original setting. (See Message
Center Mode on page 56.)

External TAD (FAX-2480C only) 6

External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be handled in one of
the following ways:

 Faxes will be automatically received.
 Voice callers can record a message on the

external TAD.

For more information see Connecting an
external TAD (telephone answering device)
on page 46.

6

6

Also see Easy Receive on page 39.

37

Chapter 6

Receive mode settings6

Ring Delay 6

The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension phones on the same line as the
machine or subscribe to the telephone
company’s Distinctive Ring service, keep the
ring delay setting of 4.

(See Using external and extension
telephones on page 49 and Easy Receive on
page 39.)

If toll saver is On, then the ring delay setting
has no effect. See Setting toll saver on page

59. (FAX-2580C only)

a Press Menu, 2, 1, 1.
b (FAX-2580C only)

Press a or b to choose Ring Delay.
Press OK.

F/T Ring Time (Fax/Tel mode only) 6

If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.

This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on any telephone on the same
line as the machine. (See Using external and
extension telephones on page 49.)

a Press Menu, 2, 1, 2.
b Press a or b to choose how long the

machine will ring to alert you that you
have a voice call (20, 30, 40 or 70
seconds).
Press OK.

c Press a or b to choose how many

times the line rings before the machine
answers (00-04).
Press OK.
If you choose 00, the line will not ring at
all.

d Press Stop/Exit.

c Press Stop/Exit.

Note

Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.

38

Receiving a Fax

Easy Receive 6

If Easy Receive is On: 6

The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.

If Easy Receive is Semi: 6

The machine will only receive a fax call
automatically if you answered it using the
machine’s handset or cordless handset or
Speaker Phone. If you answered at an
extension phone press l 5 1. (See Using
external and extension telephones on
page 49.)

If Easy Receive is Off: 6

If you are at the machine and answer a call
first by lifting a handset, then press
Black Start or Color Start, and then press 2
to receive.

If you answered at an extension phone press

l 5 1. (See Using external and extension
telephones on page 49.)

a Press Menu, 2, 1, 3.
b Press a or b to choose On, Semi or

Off.
Press OK.

c Press Stop/Exit.

Additional receiving operations

Printing a reduced incoming fax 6

If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter, Legal size paper.

The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).

a Make sure you are in Fax mode .
b Press Menu, 2, 1, 5.

5.Auto Reduction

c Use a or b to choose On or Off.

Press OK.

6

6

Note

• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code l 5 1.

• If you send faxes from a computer on the
same phone line and the machine
intercepts them, set Easy Receive to Off.

• (FAX-2580C) If you typically carry the
cordless handset away from the machine,
we recommend that you turn on Easy
Receive. If Easy Receive is turned off and
you answer a fax call you will have to go to
the machine and press Black Start or
Color Start.

d Press Stop/Exit.

39

Chapter 6

Receiving a fax at the end of a conversation (FAX-2480C only) 6

At the end of a conversation you can ask the
other party to send you a fax before you both
hang up.

a Ask the other party to place the

document in their machine and to press
Start or Send key.

b When you hear the CNG tones (slowly

repeating beeps), press Black Start or
Color Start.

c Press 2 to receive a fax.

1.Send 2.Receive

d If you picked up the handset, replace it.

Printing a fax from the memory 6

If you have chosen paging or fax storage, you
can still print a fax from the memory when you
are at your machine. (See Turning off
Remote Fax Options on page 63.)

a Press Menu, 2, 5, 3.
b Press Black Start.

40

Telephone Services and External

7

devices

Voice operations 7

Voice calls can be made either with the
handset, the cordless handset (FAX-2580C),
the speaker phone (FAX-2580C), an
extension or external telephone, and by
dialing manually, or by using One-Touch or
Quick-Dial numbers.

Note

If you have FAX-2580C, see the Digital
Cordless Handset User’s Guide.

Making a telephone call 7

a Do one of the following:

 (FAX-2480C) Pick up the handset.
 (FAX-2580C) Pick up the cordless

handset and press

(Talk) or press

Speaker Phone on the machine.

b When you hear the dial tone, enter a

number using the dial pad, One-Touch,
Speed-Dial or Search.

c (Speaker phone for FAX-2580C)

Speak clearly toward the microphone .

Answering calls with the Speaker Phone (FAX-2580C only) 7

When the machine rings, instead of lifting the
handset, press Speaker Phone on the
machine.

Speak clearly toward the microphone
end the call, press Speaker Phone.

. To

Hold 7

For FAX-2480C 7

a Press Hook/Hold to put a call on Hold.

You can replace the handset without
disconnecting the call.

b Pick up the machine's handset to

release the call from Hold.

Note

You can pick up an extension phone and
continue speaking without releasing the
call from Hold on the machine.

For FAX-2580C 7

7

7

d To hang up, do one of the following:

 (FAX-2480C) Replace the handset.
 (FAX-2580C) Press (Off) on

the cordless handset or press
Speaker Phone on the machine.

a If you answered by pressing

Speaker Phone on the machine, press
Hold/Intercom on the machine to put a

call on Hold.

b To release the call from Hold, press

Speaker Phone on the machine.

Note

You can pick up an extension phone and
continue speaking without releasing the
call from Hold on the machine.

41

Chapter 7

Tone or Pulse (Canada only) 7

If you have a Pulse dialing service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:

a Do one of the following:

 (FAX-2480C) Pick up the handset or

press Hook/Hold.

 (FAX-2580C) Pick up the cordless

handset and press

(Talk) or press

Speaker Phone on the machine.

b Press # on the machine’s control panel.

Any digits dialed after this will send tone
signals.

When you hang up, the machine will return to
the Pulse dialing service.

Fax/Tel mode when the power key is on 7

When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/double­ringing) to alert you to pick up a voice call.

(FAX-2480C) If you are at the machine, you
can lift the handset.

(FAX-2580C) Use the cordless handset or
press Speaker Phone on the machine to
answer.

If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press #51 between the
pseudo/double rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing

l 51.

Fax/Tel mode when the power key is off 7

You can change the default setting of the
On/Off key to Fax Receive:On so that you
can receive faxes when the power key is off.
(See On/Off setting on page 18.) Fax/Tel
mode will work in the following ways.

When the machine is in Fax/Tel mode and
pseudo/double-rings to tell you to pick up a
voice call, you can only answer by picking up
the machine’s handset or cordless handset

and pressing (Talk).

If you answer before the machine
pseudo/double-rings, you can also pick up
the call at an external or extension phone.

42

Telephone Services and External devices

Telephone services 7

Your machine supports the Caller ID and
Distinctive Ring subscriber telephone
services that some telephone companies
offer.

Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one phone line may affect the
way your machine works. If you have Voice
Mail on your phone line, please read the
following carefully.

Distinctive Ring 7

Brother uses the term ‘Distinctive Ring’ but
different telephone companies have other
names for this service such as SmartRing,
RingMaster, Teen-Ring, Indent-a-Call or
Indent-a-Ring.

What does your telephone company's ‘Distinctive Ring’ do? 7

Your telephone company's Distinctive Ring
service allows you to have more than one
number on the same phone line. If you need

more than one phone number, it is
cheaper than paying for an extra line. Each

phone number has its own distinctive ring
pattern, so you will know which phone
number is ringing. This is one way you can
have a separate phone number for your
machine.

Note

Please call your telephone company for
availability and rates.

What does Brother's ‘Distinctive Ring’ do? 7

The Brother machine has a Distinctive Ring
feature that allows you to use your machine to
take full advantage of the telephone
company's Distinctive Ring service. The new
phone number on your line can just receive
faxes.

Note

You must pay for your telephone
company's Distinctive Ring service before
you program the machine to work with it.

Do you have Voice Mail? 7

If you have Voice Mail on the phone line that
you will install your new machine on, there is

a strong possibility that Voice Mail and the
machine will conflict with each other while
receiving incoming calls. However, the

Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one

has a separate phone number, neither will
interfere with the other's operations.

If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions on next page to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognize its incoming calls.

Note

You can change or cancel the Distinctive
Ring pattern at any time. You can switch it
off temporarily, and turn it back on later.
When you get a new fax number, make
sure you reset this feature.

7

43

Chapter 7

Before you choose the ring pattern to register 7

You can only register one Distinctive Ring
pattern with the machine. Some ring patterns
cannot be registered. The ring patterns below
are supported by your Brother machine.
Register the one your telephone company
gives you.

Ring
Pattern

1 long-long

2 short-long-short

3 short-short-long
4 very long (normal

Rings

pattern)

Note

If the ring pattern you received is not on
this chart, please call your telephone

company and ask for one that is
shown.

 The machine will only answer calls to its

registered number.

 The first two rings are silent on the

machine. This is because the fax must
‘listen’ to the ring pattern (to compare it to
the pattern that was ‘registered’). (Other
telephones on the same line will ring.)

 If you program the machine properly, it will

recognize the registered ring pattern of the
‘fax number’ within 2 ring patterns and
then answer with a fax tone. When the
‘voice number’ is called, the machine will
not answer.

Registering the Distinctive Ring pattern 7

Very Important!

After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. You cannot change the receive
mode to another mode while the Distinctive
Ring is set to on.

a Press Menu, 2, 0, 3.

0.Miscellaneous

3.Distinctive

b Press a or b to choose Set.

Press OK.

c Press a or b to choose the stored ring

pattern you want to use.
Press OK.
(You hear each pattern as you scroll
through the four patterns. Make sure
you choose the pattern that the
telephone company gave you.)

d Press Stop/Exit.

Distinctive Ring is now set to on.

Turning off Distinctive Ring 7

a Press Menu, 2, 0, 3.

b Press a or b to choose Off.

Press OK.

c Press Stop/Exit.

Note

If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choosing the Receive
Mode on page 35.)

44

Telephone Services and External devices

Caller ID 7

The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.

After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.

 You can see the first 16 characters of the

number (or name).

 The Out of Area message means the

call originated outside your Caller ID
service area.

 The Private Call message means the

caller has intentionally blocked
transmission of information.

You can print a list of the Caller ID information
received by your machine. (See Printing
Caller ID List on page 45.)

Note

Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.

Viewing Caller ID List 7

Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.

a Press Menu, 2, 0, 4.

b Press a or b to choose Display#.

Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID will
appear on the display.

c Press a or b to scroll through the Caller

ID memory to choose the Caller ID you
want to view, and then press OK.
The LCD shows the caller's number or
name and the date and time of the call.

d Do one of the following:

 To return to the Caller ID listing,

press a or b.

 To finish viewing, press Stop/Exit.

Printing Caller ID List 7

a Press Menu, 2, 0, 4.

b Press a or b to choose

Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the LCD.

7

c Press Black Start or Color Start.
d After printing has finished, press

Stop/Exit.

45

Chapter 7

Connecting an external TAD (telephone answering device)

You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.

The TAD must answer within four rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.

• If You Do Not Subscribe to Distinctive
Ring Service:

You must plug your TAD into the EXT.

7

jack of your machine. If your TAD is
plugged into a wall jack, both your
machine and the TAD will try to control the
phone line. (See the illustration below.)

1TAD

When the TAD answers a call, the LCD
shows Ext.Tel in Use.

Connections 7

1

1

Note

• If you do not receive all your faxes, reduce
the Ring Delay setting on your external
TAD.

• If You Subscribe to your Telephone
company's Distinctive Ring Service:

You may connect an external TAD to a
separate wall jack only if you subscribe to
your telephone company's Distinctive
Ring service, have registered the
distinctive ring pattern on your machine,
and use that number as a fax number. The
recommended setting is at least four rings
on the external TAD when you have the
telephone company's Distinctive Ring
Service. You cannot use the Toll Saver
setting.

46

The external TAD must be plugged into the
jack labeled EXT. Your machine cannot work
properly if you plug the TAD into a wall jack
(unless you are using Distinctive Ring).

a Plug the telephone line cord from the

telephone wall jack into the jack labeled
LINE.

b Plug the telephone line cord from the

external TAD into the jack labeled EXT.
(Make sure this cord is connected to the
TAD at the TAD's telephone line jack,
and not its handset jack.)

c Set your external TAD to four rings or

less. (The machine's Ring Delay setting
does not apply.)

d Record the outgoing message on your

external TAD.

Telephone Services and External devices

e Set the TAD to answer calls.
f Do one of the following:

 (FAX-2480C) Set the Receive Mode

to External TAD. (See Choosing
the Receive Mode on page 35.)

 (FAX-2580C) Set the Receive Mode

to Manual with Easy Receive turned
on.

Recording an outgoing message (OGM) on an external TAD 7

Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.

a Record 5 seconds of silence at the

beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)

b Limit your speaking to 20 seconds.
c End your 20-second message by giving

your Fax Receive Code for people
sending manual faxes. For example:
‘After the beep, leave a message or
send a fax by pressing l 51 and Start.’

Note

We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must re­record the OGM to include it.

Special line considerations 7

Roll over phone lines 7

A roll over phone system is a group of two or
more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or ‘rolled
over’ to the next available phone line in a
preset order.

Your machine can work in a roll over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your

machine will work best on a dedicated
line.

Two-line phone system 7

A two-line phone system is nothing more than
two separate phone numbers on the same
wall outlet. The two phone numbers can be
on separate jacks (RJ11) or mixed into one
jack (RJ14). Your machine must be plugged
into an RJ11 jack. RJ11 and RJ14 jacks may
be equal in size and appearance and both
may contain four wires (black, red, green,
yellow). To test the type of jack, plug in a two­line phone and see if it can access both lines.
If it can, you must separate the line for your
machine. (See Easy Receive on page 39.)

7

47

Chapter 7

Converting telephone wall outlets 7

There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the phone
numbers to it.

The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.

Triplex Adapter

RJ14

RJ11

RJ14

7

a Put the two-line TAD and the two-line

telephone next to your machine.

b Plug one end of the telephone line cord

for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.

c Plug one end of the first telephone line

cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.

d Plug one end of the second telephone

line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.

1

3

4

2

Installing machine, external two-line TAD and two-line telephone

When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external two­line TAD. You will need a fourth line cord if
you add a two-line telephone.

1 Triplex Adapter

7

2 Two Line Phone

3 External Two Line TAD

4 Machine

You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.

48

Telephone Services and External devices

Multi-line connections (PBX) 7

We suggest you ask the company who
installed your PBX to connect your machine.
If you have a multi line system we suggest
you ask the installer to connect the unit to the
last line on the system. This prevents the
machine being activated each time the
system receives telephone calls. If all
incoming calls will be answered by a
switchboard operator we recommend that
you set the Receive Mode to Manual.

We cannot guarantee that your machine will
operate properly under all circumstances
when connected to a PBX. Any difficulties
with sending or receiving faxes should be
reported first to the company who handles
your PBX.

External and extension phones 7

Connecting an external or extension telephone 7

You can connect a separate telephone
directly to your machine as shown in the
diagram below.

1

2

7

1 Extension telephone

2 External telephone

Connect the telephone line cord to the jack
labeled EXT.

When you are using an external phone, the
LCD shows Ext. Tel in Use.

Using external and extension telephones 7

If you answer a fax call on an extension or an
external telephone connected to the EXT.
jack of the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code l 51, the machine starts to
receive the fax.

If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code # 5 1 to take the
call at an extension phone. (See F/T Ring
Time (Fax/Tel mode only) on page 38.)

49

Chapter 7

If you answer a call and no one is on the line: 7

You should assume that you're receiving a
manual fax.

Press l 5 1 and wait for the chirp or until the
LCD shows Receiving, and then hang up.

Note

You can also use the Easy Receive
feature to make your machine
automatically take the call. (See Easy
Receive on page 39.)

Using a non-Brother cordless external telephone (FAX-2480C only) 7

If your non-Brother cordless telephone is
connected to the EXT. jack of the machine
and you typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.

If you let the machine answer first, you will
have to go to the machine so you can press
Hook/Hold to send the call to the cordless
handset.

Using remote codes 7

Changing the remote codes 7

The preset Fax Receive Code is l 51. The
preset Telephone Answer Code is #51. If
you want to, you can replace them with your
own codes.

a Press Menu, 2, 1, 4.

1.Setup Receive

4.Remote Codes

b Press a or b to choose On (or Off).

Press OK.

c Enter the new Fax Receive Code.

Press OK.

d Enter the new Telephone Answer Code.

Press OK.

e Press Stop/Exit.

Note

• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another three­digit code (such as ### and 999).

• Remote Codes might not work with some
telephone systems.

Fax receive code 7

If you answer a fax call on an extension or
external telephone, you can tell your machine to
receive it by dialing the fax receive code l 5 1.
Wait for the chirping sounds then replace the
handset. See Easy Receive on page 39. Your
caller will have to press Start to send the fax.

Telephone answer code 7

If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing # 5 1
(make sure you press this between the rings).

50

8

Dialing and storing numbers 8

How to Dial 8

Manual dialing 8

Press all of the digits of the fax number.

One-Touch dialing 8

Press the One-Touch key that stores the
number you want to call.

Speed-Dialing 8

a Press Search/Speed Dial, the #

(pound) key and then the two digit
Speed-Dial number.

8

Two-digit number

Note

If the LCD shows Not Registered
when you enter a Speed-Dial or a
One-touch number, a number has not
been stored at this location.

(FAX-2480C)

(FAX-2580C)

To dial the One-Touch numbers shown in the
gray squares, hold down Shift as you press
the One-Touch key.

51

Chapter 8

Search 8

You can search for names you have stored in
the One-touch and Speed-Dial memories.

Press Search/Speed Dial and the navigation
keys to search, or use the dial pad to search
alphabetically.

1

Fax Redial 8

If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Black Start or Color Start to try again. If you
want to make a second call to the last number
dialed, you can save time by pressing

Redial/Pause and Black Start or
Color Start.

Redial/Pause only works if you dialed from

the control panel.
If you are sending a fax automatically and the

line is busy, the machine will automatically
redial one time after five minutes.

Note

In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.

2

1 To search numerically.

2 To search alphabetically, you can use the

dial pad to enter the first letter of the name
you are looking for.

52

Dialing and storing numbers

Storing numbers 8

You can set up your machine to do the
following types of easy dialing: One-Touch,
Speed-Dial and Groups for broadcasting
faxes. When you dial a Quick-Dial number,
the LCD shows the name, if you stored it, or
the number.

Note

If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost.

Storing a pause 8

Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialing
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.

Storing One-Touch dial numbers 8

Your machine has One-Touch keys where
you can store fax or phone numbers for
automatic dialing. Two numbers can be
stored on each One-Touch key. To access
the numbers shown in the gray squares, hold
down Shift as you press the One-Touch key.

(FAX-2480C)

(FAX-2580C)

a Press Menu, 2, 3, 1.

8

b Press the One-Touch key where you

want to store a number.

c Enter the number (up to 20 digits). Press

OK.

d Do one of the following:

 Enter the name using the dial pad

(up to 16 characters). Use the chart
on Entering Text on page 127 to help
you enter letters. Press OK.

 Press OK to store the number

without a name.

e Do one of the following:

 To store another One-Touch

number, go to step b.

 To finish storing One-Touch

numbers press Stop/Exit.

53

Chapter 8

Storing Speed-Dial numbers 8

You can store up to 80 (FAX-2480C) or 100
(FAX-2580C) 2-digit Speed-Dial locations
with a name. When you dial you will only have
to press a few keys (For example:
Search/Speed Dial, #, the two-digit number,
and Black Start or Color Start).

a Press Menu, 2, 3, 2.
b Use the dial pad to enter a 2-digit

Speed-Dial location number.
Press OK.

c Enter the fax or telephone number

(up to 20 digits).
Press OK.

d Do one of the following:

 Enter the name (up to 16 characters)

using the dial pad.
Press OK. (To help you enter letters,
see Entering Text on page 127.)

 To store the number without a name

press OK.

e Do one of the following:

 To store another Speed-Dial

number, go to step b.

 To finish the setting, press

Stop/Exit.

Changing One-Touch and Speed-Dial numbers 8

If you try to store a One-Touch or Speed-Dial
number where a number has already been
stored, the LCD will show the name or
number that has been stored there, and will
ask you to do one of the following:

 Press 1 to change the stored number.

#05:Mike

1.Change 2.Exit

 Press 2 to exit without making a change.

If you chose 1, you will be able to change the
stored number and name, or enter a new one.
Follow the instructions below:

a Enter a new number. Press OK.
b Enter a new name. Press OK.

 To change a character, use d or c to

position the cursor under the
character you want to change, then
press Clear/Back. Re-enter the
character.

c Press Stop/Exit.

54

Dialing and storing numbers

Setting up groups for broadcasting 8

If you regularly want to send the same fax
message to many fax numbers you can set
up a Group. Groups are stored on a
One-Touch key or Speed-Dial number. Each
group uses up a One-Touch or Speed-Dial
location. You can then send the fax message
to all the numbers stored in a group just by
entering a One-Touch or Speed-Dial number,
and then pressing Black Start.

Before you can add numbers to a Group, you
need to store them as One-Touch or
Speed-Dial numbers. You can have up to six
small Groups, or you can assign up to 79
(FAX-2480C) or up to 99 (FAX-2580C)
numbers to one large Group.

a Press Menu, 2, 3, 3.

3.Set Quick-Dial

3.Setup Groups

b Choose an empty location where you

want to store the Group in one of the
following ways:

 Press a One-Touch key.
 Press Search/Speed Dial and enter

a two-digit location. Press OK.

c Use the dial pad to enter a Group

number (1 to 6).
Press OK.

Setup Group:G01

d To add One-Touch or Speed-Dial

numbers follow the instructions below:

 For One-Touch numbers, press the

One-Touch keys one after the other.

 For Speed-Dial numbers, press

Search/Speed Dial then the

Speed-Dial number.
The LCD will display your chosen
One-Touch numbers with a l, or
Speed-Dial numbers with a # (for
example l06, #09).

G01:l06#09

e Press OK when you have finished

adding numbers.

f Use the dial pad to enter a name for the

Group.
Press OK.

g Press Stop/Exit.

Note

You can easily print a list of all your
One-Touch and Speed-Dial numbers.
Numbers that are part of a group will be
marked in the GROUP column. (See How
to print a report on page 69.)

Dialing access codes and credit card numbers 8

You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.

For example, you might have stored ‘555’ on
One-Touch key 1 and ‘7000’ on One-Touch
key 2. You can use them both to dial
‘555-7000’ if you press One-Touch key 1 and
One-Touch key 2 and Color Start or Black
Start.

Numbers can be added manually by entering
them on the dial pad:

One-Touch key 1, 7, 0, 0, 1 (on the dial pad),
and Color Start or Black Start.

This would dial ‘555–7001’. You can also add
a pause by pressing the Redial/Pause key.

8

55

Message Center

9

(FAX-2580C only)

Message Center Mode 9

The Message Center feature will store up to
99 incoming messages. Messages are stored
in the order in which they are received.

Voice messages can be up to 3 minutes in
length, and can also be picked up remotely
(See Setting a Remote Access
Code on page 64.) The number of messages
you can store will depend on how much
memory is being used by other features (for
example, delayed and stored faxes).

In the event of a power failure your machine
will retain messages that are in the memory
for approximately 24 hours.

Setting up the Message Center 9

Recording the Message Center outgoing
message (Msg Ctr OGM) is the first step you
need to follow before you can use the
Message Center.

To enter Message Center mode, follow the
steps below:

a Record your Message Center OGM.

b Press to activate the Message

Center.

Outgoing message (OGM) 9

Recording your OGM 9

You can record the following two different
types of OGM:

Msg Ctr

F/T This message is played when a call

Your OGM must be less than 20 seconds
long.

This message will be played when a
call is received. The caller will be
able to leave a voice or fax message.

is received and your machine is set
to Fax/Tel mode. The caller will not
be able to leave a message. See
page 57.

a Press Menu, 2, 7, 1.

The LCD prompts you to choose an
OGM.

b Press a or b to choose Msg Ctr OGM

or F/T OGM.
Press OK.

Note

If callers tell you they cannot leave a
message on your machine, make sure you
have chosen Msg Ctr OGM (not F/T
OGM).

c Press a or b to choose Record OGM.

Press OK.

9

56

d Record your message, do following:

 Speak clearly toward the integrated

microphone to record your
message. Press Stop/Exit when

finished.

The Message Center will play your
OGM back to you.

e Press Stop/Exit.

Message Center (FAX-2580C only)

Listening to your OGM 9

a Press Menu, 2, 7, 1.
b Press a or b to choose Msg Ctr OGM.

Press OK.

c Press a or b to choose Play OGM.

Press OK.

d Press Stop/Exit.

Erasing your OGM 9

a Press Menu, 2, 7, 1.
b Press a or b to choose Msg Ctr OGM

or F/T OGM, then press OK.

c Press a or b to choose Erase OGM.

Press OK.

d Do one of the following:

 Press 1 to erase the OGM.
 Press 2 to exit without erasing.

e Press Stop/Exit.

Fax/Tel OGM (Announcement) 9

If your machine is set to Fax/Tel receive
mode, this message will be played by your
Brother machine to a caller. Unlike the
Msg Ctr OGM, the caller will not be able to
leave a message.

To record your Fax/Tel OGM, follow the
instructions on page 56 and choose F/T OGM
(not Msg Ctr OGM). If you need to review the
steps for setting up the Fax/Tel receive mode,
see Receive modes on page 35.

Activating Message Center memory 9

When the light glows, Message Center

mode is active. Press to enter MC:Msg
Ctr mode.

MC:Msg Ctr

9

57

Chapter 9

Managing your messages 9

Message Indicator 9

The light flashes if you have any new
messages waiting for you.The LCD displays

the total number of voice and fax messages
stored in the Message Center memory.

Voice:03 Fax:00

Fax messages are only stored when Fax
Storage is turned on. To turn fax storage on
press Menu 2, 5, 1.

Playing voice messages 9

All messages are played in the order they
were recorded. The LCD shows the number
of the current message, the total number of
messages, and the time and date the
message was recorded.Follow the steps
below to listen to your voice messages:

Printing fax messages 9

Once you print a new fax message stored in
memory it will automatically be erased from
the memory.

a Press Play. After two seconds, the fax

machine begins to play voice
messages.

b If Fax Storage is on, and there are fax

messages in memory, the LCD displays
the following:

Print Fax?

1.Yes 2.No

c Do one of the following:

 Press 1 to print your faxes.
 Press 2 to exit without printing.

Erasing incoming messages 9

To erase voice messages individually 9

a Press Play.

The following commands are available
when playing messages:

l (RWD)

# (FWD)

or

Repeats a message

Skips to the next message

Adjusts the volume

b Press Stop/Exit.

58

a Press Play.

The machine will sound a two second
beep and begins message playback.
Each message is preceded by one long
beep, and followed by two short beeps.

b To erase a specific message, press

Erase immediately after the two short
beeps, or while the message is playing.

c Do one of the following:

Erase this Msg.?

1.Yes 2.No

 Press 1 to erase the message.
 Press 2 to exit without erasing.

d Press Stop/Exit.

Message Center (FAX-2580C only)

To erase all of your messages 9

a Press Erase.
b Press a or b to choose one of the

options below. Then press OK.

Erase All Voice? All voice message
Erase All Fax? All fax messages
Erase All Msg.? All voice and fax

message

c Do one of the following:

 Press 1 to erase all of your

messages.

 Press 2 to cancel.

d Press Stop/Exit.

Additional Message Center operations 9

Setting maximum time for incoming messages 9

Your machine’s default setting will save
incoming messages up to 30 seconds long.
To change this setting follow the steps below:

a Press Menu, 2, 7, 2.

7.Setup Msg Ctr

2.ICM Max.Time

b Press a or b to choose the maximum

time setting for incoming messages (30,
60, 120 or 180 seconds). Press OK.

c Press Stop/Exit.

Setting toll saver 9

When the toll saver feature is on, the machine
will answer after two rings if you do have
voice or fax messages, and after four rings if
you do not have any messages.

This way, when you call your machine for
remote retrieval, if it rings three times, you
have no messages and can hang up to avoid
a toll charge.

The toll saver feature is only available when
Message Center mode is on. When toll saver
is On, it overrides your ring delay setting.If
you are using Distinctive Ring, do not use the
Toll Saver feature.

a Make sure you are in fax mode. If not

then press (Fax).

b Press Menu, 2, 1, 1.

1.Setup Receive

1.Ring Delay

9

59

Chapter 9

c Press a or b to choose Toll Saver.

Press OK.

d Press a or b to choose On (or Off).

Press OK.

e Press Stop/Exit.

ICM Recording Monitor 9

This feature lets you turn the speaker volume
for voice messages On or Off. When you turn
the monitor Off, you will not hear messages
as they come in.

a Press Menu, 2, 7, 3.

7.Setup Msg Ctr

3.ICM Rec.Monitr

b Use a or b to choose Off or On.

Press OK.

c Press Stop/Exit.

60

Remote fax options

10

You can only use one remote fax option at
a time:

 Fax Forwarding
 Paging
 Fax Storage
 Off

You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the remote fax
options, an LCD question will appear. (See
Changing Remote Fax Options on page 63.)

(Black & White only)

10

Fax Forwarding 10

When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.

a Press Menu, 2, 5, 1.
b Press a or b to choose Fax Forward.

Press OK.

c Enter the forwarding number (up to 20

digits).
Press OK.

d Press a or b to choose

Backup Print:On or
Backup Print:Off.

Press OK.

Note

• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.

• When Fax Forwarding is turned on your
machine will only receive black & white
faxes into memory. Color faxes will not be
received, unless the sending machine
converts them to black & white before
sending.

e Press Stop/Exit.

10

61

Chapter 10

Paging 10

When you choose Paging, your machine
dials the pager number you have
programmed, and then dials your PIN
(Personal identification Number). This
activates your pager so you will know that you
have a fax message in the memory.

If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.

a Press Menu, 2, 5, 1.
b Press a or b to choose Paging.

Press OK.

c Enter your pager phone number

followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:

1 8 0 0 5 5 5 1 2 3 4 # #.

Note

• You cannot change a paging number or
PIN remotely.

• If Paging is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.

• (FAX-2580C) If you want to be paged for
voice messages, make sure you pressed
MC On/Off key to turn the Message
Center on.

Fax Storage 10

If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.

If you have set Fax Storage, a backup copy
will automatically be printed at the machine.

d Do one of the following:

 If your pager needs a PIN, enter the

PIN, press #, press Redial/Pause,
and then enter your fax number
followed by # #.
Press OK.
For example, press:

1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
5 6 7 8 9 # #

 If you do not need a PIN, press:

Redial/Pause, and then enter your
fax number followed by # #. Press
OK.
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #

e Press Stop/Exit.

a Press Menu, 2, 5, 1.
b Press a or b to choose Fax Storage.

Press OK.

c Press Stop/Exit.

Note

If Fax Storage is turned on your machine
cannot receive a color fax unless the
sending machine converts it to black &
white.

62

Remote fax options (Black & White only)

Turning off Remote Fax Options 10

a Press Menu, 2, 5, 1.

1.Fwd/Page/Store

b Press a or b to choose Off.

Press OK.

Note

The LCD will give you options if there are
received faxes still in your machine’s
memory. (See Changing Remote Fax
Options on page 63.)

c Press Stop/Exit.

Changing Remote Fax Options 10

If received faxes are left in your machine’s
memory when you change to another remote
fax option, the LCD will ask you the following
message:

Erase All Fax?

1.Yes 2.No

Print All Fax?

1.Yes 2.No

 If you press 1, faxes in the memory will be

erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.

 If you press 2, faxes in the memory will not

be erased or printed and the setting will be
unchanged.

63

10

Chapter 10

Remote Retrieval 10

You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.

Setting a Remote Access Code 10

The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).

a Press Menu, 2, 5, 2.
b Enter a three-digit code using numbers

0-9, l, or #.
Press OK. (The preset ‘l’ cannot be
changed.)

Note

Do not use the same code as your fax
receive code (l 5 1) or telephone answer
code (# 5 1). (See Using external and
extension telephones on page 49.)

c Press Stop/Exit.

Note

You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
step b to restore the inactive setting
(---l) and press OK.

Using your Remote Access Code 10

a Dial your fax number from a touch tone

telephone or another fax machine.

b When your machine answers, enter

your remote access code (3 digits
followed by l) at once.

c The machine signals if it has received

messages:

 1 long beep — Fax messages
 2 long beeps — Voice messages

(FAX-2580C only)

 3 long beeps — Fax & Voice

messages (FAX-2580C only)

 No beeps — No messages

d When the machine gives two short

beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.

e Press 9 0 to reset the machine when you

have finished.

f Hang up.

Note

If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.

64

Remote fax options (Black & White only)

Remote Fax commands 10

Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.

Remote commands Operation details

91 Playing Voice messages

(FAX-2580C only)
1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it. If you press 1

2 Skip Forward While playing the ICM, you can skip to the next message.
9 STOP Playing Stop Playing the ICM.

93 Erase all ICM

(FAX-2580C only)

94 Play and Record OGM in Memory

(FAX-2580C only)
1 Play 1 Msg Ctr OGM The machine plays the selected OGM. You can stop playing

2 F/T OGM

2 Record 1 Msg Ctr OGM After one long beep, you can record the selected OGM. You

2 F/T OGM

95 Change the Fax Forwarding,

Paging or Fax Storage settings

1 OFF You can choose Off after you have retrieved or erased all

2 Fax Forwarding One long beep means the change is accepted. If you hear
3 Paging
4 Fax Forwarding number
6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

97 Check the receiving status

(FAX-2480C only)
1 Fax You can check whether your machine has received any

After one long beep, the machine plays the ICM.

before a message, you will hear the previous message.

If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase because all voice
messages have not been played, or there are no voice
message to erase.

*This code erases all recorded messages, not one at a time.

OGMs by pressing 9.

will hear the message played once. You can stop recording
the message by pressing 9.

your messages.

three short beeps, you cannot change because something
has not been set up (for example, a Fax Forwarding or
Paging number has not been registered). You can register
your Fax Forwarding number by entering 4. (See Changing
your Fax Forwarding number on page 67.) Once you have
registered the number, Fax Forwarding will work.

fax messages. (See Retrieving fax messages on page 67.)

from the memory.

faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.

10

65

Chapter 10

Remote commands Operation details

97 Check the receiving status

(FAX-2580C only)
1 Fax You can check whether your machine has received any
2 Voice

faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.

98 Change the Receive Mode

(FAX-2480C only)
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only

98 Change the Receive Mode

(FAX-2580C only)
1 Msg Ctr If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only

90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the

long beep, then replace the handset.

66

Remote fax options (Black & White only)

Retrieving fax messages 10

You can call your machine from any touch
tone phone and have your fax messages sent
to a machine.

a Dial your fax number.
b When your machine answers, enter

your remote access code (3 digits
followed by l ) at once. If you hear one
long beep, you have messages.

c When you hear two short beeps,

press 962.

d Wait for the long beep, enter the number

(up to 20 digits) of the remote fax
machine you want your fax messages
sent to using the dial pad, then enter # #.

Note

You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.

e Press 9 0 to reset the machine when

you’ve finished.

f Hang up after you hear your machine

beep. Your machine will call the other
fax machine, which will then print your
fax messages.

Changing your Fax Forwarding number 10

You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.

a Dial your fax number.
b When your machine answers, enter

your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.

c When you hear two short beeps,

press 954.

d Wait for the long beep, enter the new

number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.

Note

You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.

e Press 9 0 to reset the machine when you

have finished.

f Hang up after you hear your machine

beep.

10

67

11

Printing Reports 11

Fax reports 11

You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.

Transmission Verification Report 11

You can use the Transmission Report as
proof that you sent a fax. This report lists the
time and date of transmission and whether
the transmission was successful (OK). If you
choose On or On+Image, the report will print
for every fax you send.

If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.

When the Verification Report is turned Off or
Off+Image, the Report will only print if there
is a transmission error, with NG in the
RESULT column.

a Press Menu, 2, 4, 1.
b Press a or b to choose Off+Image,

On, On+Image or Off.
Press OK.

c Press Stop/Exit.

Fax Journal (activity report) 11

You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps on the Reports on page 69. The
default setting is Every 50 Faxes.

a Press Menu, 2, 4, 2.
b Press a or b to choose an interval.

Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)

 6, 12, 24 hours, 2 or 7 days

The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.

 Every 50 Faxes

The machine will print the Journal
when the machine has stored 50
jobs.

c Enter the time to start printing in 24-hour

format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)

68

d Press Stop/Exit.

Reports 11

The following reports are available:

1.Transmission

Prints a Transmission Verification Report
for your last transmission.

2. Help List

A help list about how to quickly program
your machine.

3. Quick-Dial

Lists names and numbers stored in the
One-Touch and Speed-Dial memory, in
numerical order.

4. Fax Journal

Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)

Printing Reports

5. User Settings

Lists your settings.

How to print a report

a Press Menu, 4.
b Do one of the following:

 Press a or b to choose the report

you want. Press OK.

 Enter the number of the report you

want to print. For example, press 2 to
print the Help List.

c Press Black Start.

11

69

12

Polling 12

Polling overview 12

Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.

Polling receive 12

Polling receive lets you call another fax
machine to receive a fax.

Setup to receive polling 12

a Make sure you are in Fax mode .
b Press Menu, 2, 1, 6.
c Enter the fax number you are polling.
d Press Black Start or Color Start.

The LCD shows Dialing.

Sequential polling 12

Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.

a Make sure you are in Fax mode .
b Press Menu, 2, 1, 6.
c Enter a number using One-Touch,

Speed-Dial, a Group, or the dial pad.
Press OK.

d Repeat step c for all the fax numbers

you want to poll.
Press OK.

e Press Black Start or Color Start.

The machine polls each number or
Group number in turn for a document.

Press Stop/Exit while the machine is dialing
to cancel the polling process.

To cancel all sequential polling receive jobs,
see Checking and canceling waiting
jobs on page 33.

70

Polled transmit (Black & White only) 12

Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.

The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs on page 33.)

Set up for polled transmit 12

a Make sure you are in Fax mode .
b Load your document.
c Press Menu, 2, 2, 6
d Press a or b to choose On (or Off).

Press OK.

Polling

e Press a or b to choose any settings

you want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.

f Press Black Start.

12

71

Chapter 12

72

Section III

Copy III

Making copies 74

13

Making copies 13

How to copy 13

Entering Copy mode 13

Press (Copy) to enter Copy mode. The
default setting is Fax. You can change the

number of seconds or minutes that the
machine stays in Copy mode. (Mode Timer
on page 19.)

The LCD shows the default copy setting:

Making a single copy 13

a Make sure you are in Copy mode .
b Load your document.
c Press Black Start or Color Start.

Making multiple copies 13

a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Black Start or Color Start.

Note

To sort your copies, press Copy Options
key. (See Sorting copies using the ADF
(Black & White only) on page 78.)

123

1 Copy Ratio

2Quality

3 No of Copies

74

Stop copying 13

To stop copying, press Stop/Exit.

Making copies

Copy options 13

When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy Options key.

The machine returns to its default settings 60
seconds after it finishes copying, or if the
mode timer returns the machine to Fax mode.
For more information see Mode Timer on
page 19.

Press Menu

selection

Press Quality Normal

Enlarge/
Reduce

Paper Type Plain Paper

Paper Size Letter

Brightness -nnonn+ 79

Stack/
Sort

Page
Layout

No. of
copies

Options

Fast

Best

50%/69%/78%
83%/93%/97%
100%/104%/142%
186%/198%/200%
Custom(25-400%)

Inkjet Paper

Brother Photo

Other Photo

Transparency

Legal

A4

A5

4”(W)× 6”(H)

Stack

Sort

Off(1 in 1)

2in1(P)

2in1(L)

4in1(P)

4in1(L)

Poster(3 × 3)

No. of
copies: 01

(01 - 99)

Page

76

/
/

76

/
/

80

80

78

77

13

Note

You can save the copy settings you use
most often by setting them as default. You
can find instructions on how to do this in
the section for each feature.

75

Chapter 13

Changing copy quality 13

You can choose from a range of quality
settings. The default setting is Normal.

To temporarily change the quality setting,
follow the instruction below:

Press

and then

a or b to

choose

Quality

Normal Normal is the

recommended
mode for ordinary
printouts. This
produces good copy
quality with good
copy speed.

Fast Fast copy speed

and lowest ink
consumption. Use to
save time printing
documents to be
proof-read, large
documents or many
copies.

Best Use best mode to

copy precise images
such as
photographs. This
provides the highest
resolution and the
slowest speed.

a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Quality.
Press OK.

e Press a or b to choose Normal, Best

or Fast. Press OK.

To change the default setting, follow the
instruction below:

a Press Menu, 3, 1.

1.Quality

b Press a or b to choose Normal, Best

or Fast. Press OK.

c Press Stop/Exit.

Enlarging or reducing the image copied 13

You can choose the following enlargement or
reduction ratios:

Custom(25–400%) allows you to enter a
ratio from 25% to 400%.

Press

and then a or b to

choose

Enlarge/Reduce

To enlarge or reduce the next copy follow the
instruction below:

Custom(25–400%)

200%

198% 4”×6”iA4

186% 4”×6”iLTR

142% A5iA4

104% EXEiLTR

100%

97% LTRiA4

93% A4iLTR

83% LGLiA4

78% LGLiLTR

69% A4iA5

50%

a Make sure you are in Copy mode .
b Load your document.

f Press Black Start or Color Start.

76

c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Enlarge/Reduce.
Press OK.

Making copies

e Choose one of the options below:

 Use

 Use a or b to choose Custom

a or b to choose the

enlargement or reduction ratio you
want. Press OK.

(25–400%). Press OK. Use the dial
pad to enter an enlargement or
reduction ratio from 25% to 400%.
(For example, press 5 3 to enter
53%.) Press OK.

f Press Black Start or Color Start.

Note

Page Layout Options 2 in 1(P), 2 in 1(L),
4 in 1(P), 4 in 1(L) or Poster are not
available with Enlarge/Reduce.

Making N in 1 copies or a poster 13

The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.

You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.

Important 13

 Please make sure paper size is set to

Letter or A4.

 You can not use the Enlarge/Reduce

setting with the N in 1 and Poster features.

 N in 1 color copies are not available.
 (P) means Portrait and (L) means

Landscape.

 You can only make one poster copy at a

time.

c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Page Layout.
Press OK.

e Press a or b to choose

Off(1 in 1), 2in1(P),
2in1(L), 4in1(P),
4in1(L) or Poster(3 × 3).

Press OK.

f Press Black Start to scan the

document.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.

If you are using the scanner glass, go
to step g.

g After the machine scans the page, press

1 to scan the next page.

Next Page?

1.Yes 2.No

h Place the next document on the scanner

glass. Press OK.
Repeat steps g and h for each page of
the layout.

Set Next Page

Then Press OK

i After all the pages have been scanned,

press 2 in step g to finish.

Note

If photo paper is chosen as the paper type
setting for N in 1 copies, the images will be
printed as if plain paper had been chosen.

13

a Make sure you are in Copy mode .
b Load your document.

77

Chapter 13

Place your document face down in the
direction shown below:

 2 in 1 (P)

 2 in 1 (L)

 4 in 1 (P)

 4 in 1 (L)

 Poster (3x3)

You can make a poster size copy of a
photograph.

Sorting copies using the ADF (Black & White only) 13

You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.

a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Stack/Sort.
Press OK.

e Press a or b to choose Sort. Press

OK.

f Press Black Start.

78

Making copies

Adjusting Brightness, Contrast and Color 13

Brightness 13

To temporarily change the brightness setting,
follow the instruction below:

a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Brightness.
Press OK.

-nnonn+ e

e Press a or b to make the copy lighter

or darker. Press OK.

f Press Black Start or Color Start.

To change the default setting follow the
instructions below:

a Press Menu, 3, 2.
b Press a or b to make the copy lighter

or darker. Press OK.

c Press Stop/Exit.

Contrast 13

Adjust the contrast to help an image look
sharper and more vivid.

The contrast can only be changed through
the default setting.

a Press Menu, 3, 3.

3.Contrast

b Press a or b to change the contrast.

Press OK.

c Press Stop/Exit.

Color saturation 13

The color saturation can only be changed
through the default setting.

a Press Menu, 3, 4.

4.Color Adjust

b Press a or b to choose 1.Red,

2.Green or 3.Blue. Press OK.

c Press a or b to change the color

saturation. Press OK.

d Choose one of the options below:

 Return to step b to choose the next

color.

 Press Stop/Exit.

79

13

Chapter 13

Paper options 13

Paper type 13

If you are copying on special paper, be sure
to choose the type of paper you are using so
you will get the best print quality.

a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Paper Type.
Press OK.

e Press a or b to choose the type of

paper you are using (Plain Paper,
Inkjet Paper, Brother Photo,
Other Photo or Transparency).

Press OK.

f Press Black Start or Color Start.

Note

To change the default paper type setting
see Paper Type on page 20.

Paper size 13

If copying on paper other than Letter or A4
size, you will need to change the paper size
setting. You can copy on Letter, Legal, A4, A5
or Photo (4”(W) × 6”(H)) paper.

a Make sure you are in Copy mode .
b Load your document.
c Use the dial pad to enter the number of

copies (up to 99).

d Press Copy Options and a or b to

choose Paper Size.
Press OK.

e Press a or b to choose the size of

paper you are using Letter, Legal,
A4, A5 or 4”(W)× 6”(H).

Press OK.

f Press Black Start or Color Start.

Note

To change the default paper type setting
see Paper Size on page 20.

80

Section IV

Appendixes IV

Safety and Legal 82
Troubleshooting and Routine Maintenance 93
Menu and Features 118
Specifications 128
Glossary 139

Safety and Legal A

A

Choosing a location A

Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone wall jack and a standard AC power outlet. Choose a location where
the temperature remains between 50° F and 95° F (10° and 35° C).

CAUTION

• Avoid placing your machine in a high-traffic area.

• Avoid placing your machine on a carpet.

• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.

• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.

• DO NOT connect your machine to electrical outlets controlled by wall switches or automatic
timers.

• Disruption of power can wipe out information in the machine's memory.

• DO NOT connect your machine to electrical outlets on the same circuit as large appliances
or other equipment that might disrupt the power supply.

• Avoid interference sources, such as speakers or the base units of non-Brother cordless
phones.

• DO NOT place the FAX-2580C and the cordless handset near electro-medical equipment.

82

Safety and Legal

To use the machine safely A

Please keep these instructions for later reference and read them before attempting any maintenance.

Note

(FAX-2580C only)
If there are faxes in the machine's memory, you need to print them or save them before you
unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in
memory, see Printing a fax from the memory on page 40. To save the faxes in memory, see
Transferring faxes to another fax machine on page 101.)

WARNING

There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the AC power outlet. Doing this will prevent an electrical shock.

DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.

Always make sure the plug is fully inserted.

DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.

83

DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.

DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.

DO NOT touch the paper feed roller. Doing this may cause injury.

84