Brother FAX 1920CN User Manual

FAX-1820C FAX-1920CN

SOFTWARE USER’S GUIDE

Using the machine as a printer...................................1-1

Using the Brother printer driver ........................................1-1

Features ...........................................................................1-1

Choosing the right type of paper ......................................1-2

How to print your original.............................................. ... . 1- 2

Simultaneous printing and faxing .....................................1-3

Clearing data from the memory............. ... ........................1-3

Checking the Print Quality.................. ... ... .... ... ... ... .... .......1-3

Printer driver settings (Windows

How to access the printer driver settings...................... ... . 1 - 4

Basic tab....................................................... ... ... ... ...........1-5

Media Type.................................................................1-6

Quality ........................................................................1-6

Bi-Directional Printing.................................................1-7

Paper Size..................................................................1-8

Page Layout ...............................................................1-8

Border Line........ .... ...................................... .... .......1-8

Orientation..................................................................1-9

Copies ........................................................................1-9

Collate ....................................................................1-9

Reverse Order........................................................1-9

Advanced tab..................................................................1-10

Color......................................................................... 1-11

Color/Grayscale....................................................1-11

Image Type ........................... ... ............................1-11

Custom Image Type.................... ... .... ... ... ............1-12

Halftone Pattern ...................................................1-13

Color Enhancement (True2Life

Scaling...................................................................... 1-16

Watermark............................................................1-17

In background.............................. ... .... ... ... ............1-17

In Outline Text

(Windows

Print Watermark ...................................................1-17

Watermark Style...................................................1-18

Device Options.........................................................1-19

Print Date & Time.................................................1-19

Quick Print Setup ........................ ... .... ... ...............1-20

® 2000 Professional/XP Only) .. ............1-17

only) ............................1-4

®).........................1-14

Support tab...............................................................1-21

Brother Solutions Center ......................................1-21

Web Update..........................................................1-21

Check Setting .......................................................1-21

Using Brother PC-FAX software (For Windows®)..... 2-1

PC-FAX sending...............................................................2-1

Setting up user information.........................................2-2

Sending setup.............................................................2-3

Outside line access.....................................................2-4

Include header............................................................2-4

Address Book file........................................................2-4

User interface ................................................. ... ... ......2-5

Simple style ............................................................2-5

Facsimile style........................................................2-5

Speed-Dial setup ..............................................................2-6

The Address Book......................................................2-7

Setting up a Member in the Address Book.................2-8

Setting up a Group for Broadcasting ..........................2-9

Editing Member information......................................2-10

Deleting a Member or Group ....................................2-10

Exporting the Address Book....... .... ... ... ....................2-10

Importing to the Address Book .................................2-12

Setting up a Cover Page...........................................2-14

Entering Coverpage Information...............................2-15

Sending a file as a PC-FAX

using the Facsimile style user interface....................2-16

Redial ...................................................................2-17

Sending a file as a PC-FAX

using the Simple style user interface........................2-17

Additional Information for Network PC-FAX users

with FAX-1920CN............................. ..............................2-18

Enable Network PC-FAX ..........................................2-18

Using the Brother Network PC-FAX software...........2-19

Quick Tips:........ ...................................... .... ... .......2-19

Sending setup (For Network Users) .........................2-20

Extra options in Address Book (For Network Users) 2-21

Using your machine with a Macintosh®.....................3-1

Setting up your USB-equipped Apple® Macintosh® ......... 3-1

Using the Brother printer driver with your Apple (Mac OS Using the Brother printer driver with Your Apple

Choosing page setup options..................................... 3-4

Choosing printing options...........................................3-5

Sending a fax from your Macintosh

For Mac OS Sending a Network PC-FAX from your Macintosh

application (FAX-1920CN only)..................................3-7

For Mac OS Drag a vCard from the Mac OS

application ................................................................3-10

Sending a Network PC-FAX from your Macintosh

application (FAX-1920CN only)................................3-11

Macintosh®

8.6-9.2) ............................................................3-2

Macintosh® (Mac OS® X) ......................3-4

8.6 - 9.2 users......................... ... ...........3-6

X users ................................................. 3-8

application ..............3-6

X Address Book

Brother Network PC-FAX software

(For FAX-1920CN only)................................................4-1

Enable Network PC-FAX............................................4-1

Sending setup ........................................................ 4-2

Extra options in Address Book ............................... 4-3

Using the Brother Network PC-FAX software.............4-4

Quick Tips: ............................ ... ..............................4-4

Sending a Network PC-FAX from your Macintosh

application ..................................................................4-5

For Mac OS 8.6 - 9.2 users................... ... ... .... ... ... . 4 - 5

For Mac OS X users........................................... ... . 4-5

Index...............................................................................I-1

Using the machine as a

printer

Using the Brother printer driver

A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

The latest printer driver is to be downloaded from the Brother Solutions Center at:

http://solutions.brother.com

Features

This machine offers many features you’ll find in a high quality ink jet printer.

Fast Printing Speed

pages per minute in full color, and up to 14 pages per minute in black.

Brilliant High Quality Output

optimized dpi on glossy paper gives you highest resolution. (See Resolution on page S-6 in the User’s Guide.)

Beautiful Elaborate Output

(Windows to get high quality printouts.

Low Running Cost

you will only have to replace the cartridge that’s empty.

USB

with your computer.

Straight Paper Path

paper. Plain paper, inkjet paper, glossy paper, transparencies and envelopes. Use the appropriate type of paper to avoid paper jams.

Only) printing, True2Life® technology and other features

—

Universal Serial Bus Interface provides fast communication

—

Using Fast mode, you can print up to 12

—

Printing at up to 4800 x 1200

—

You can use 2 in 1, Watermark

—

Whenever you run out of a particular color ink,

—

The machine can print on many types of

For complete information about what kinds of paper to use with the machine, read Chapter 2 Paper in the User’s Guide.

1 - 1

USING THE MACHINE AS A PRINTER

Choosing the right type of paper

To get high quality printing using your machine, it’s very important to select the right type of paper. Be sure to read Chapter 2 Paper in the User’s Guide before you select and purchase paper for t he machine.

How to print your original

When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes.

From your computer select the Print command. If your computer is also connected to any other printers, select Brother FAX-XXXX USB Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing. (Windows

only)

For Macintosh® users, see Using the Brother printer driver with

Your Apple

Your computer sends a print command and data to the machine. The LCD shows Receiving Data.

When the machine finishes printing all the data, the LCD shows the date and time.

You can select the paper size, and orientation in your application software.

If your application software does not support your custom paper size, select the next larger paper size.

Then adjust the print area by changing the right and left margins in your application software.

Macintosh® (Mac OS® X) on page 3-4.

USING THE MACHINE AS A PRINTER

1 - 2

Simultaneous printing and faxing

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning an original into the computer. Fax sending will not be stopped during PC printing.

However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when copying or fax receiving has finished.

Clearing data from the memory

If the LCD shows Data Remains, you can clear the data that is left in the printer memory by pressing

Stop/Exit.

Checking the Print Quality

If you want to check the print quality and find out how to improve it, See How to improve print quality on page 12-11 in the User’s Guide.

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USING THE MACHINE AS A PRINTER

Printer driver settings (Windows® only)

For Macintosh® users, see Using the Brother printer driver with Your Apple

You can change the following printer settings when you print from your computer:

■ Media Type/Quality (Speed)

■ Page Layout

■ Color Matching/Halftone

■ Color Enhancement (True2Life

■ Scaling

■ Watermark

■ Print Date & Time

■ Quick Print Setup

Macintosh® (Mac OS® X) on page 3-4.

)

How to access the printer driver settings

Select Print from the File menu in your application software.

Select Brother FAX-XXXX USB Printer (Where XXXX is your model name) as your printer and click Properties. The Printer dialog box will appear.

■ The way you access the printer driver settings depends on

your operating system and software applications.

■ The screens shown in this section are from Windows

The screens on your Computer may vary depending on your Windows Operating System.

■ Descriptions in this chapter are based on the FAX-1920CN.

These descriptions also apply to the other machines.

XP.

USING THE MACHINE AS A PRINTER

1 - 4

Basic tab

Select the Media Type and Quality.

Select the Paper Size, Page Layout, Border Line (if any), Orientation, number of Copies and the page order.

Click the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.

This area shows the current settings of Quality, Paper Size,

Page Layout, Orientation, Collate/Reverse Order and Color/Grayscale.

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USING THE MACHINE AS A PRINTER

Media Type

To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it prints, depending on the selected media type.

Plain Paper Inkjet Paper Glossy Paper (4 color) Glossy Paper (3 color) Transparencies

The print quality of black ink depends on the type of glossy paper you are using. Black ink is used when you select Glossy Paper (4 color). If the glossy paper you are using repels the black ink, select Glossy Paper (3 color), which simulates black ink by combining the three ink colors.

Quality

The quality selection allows you to choose the print resolution you want for your original. Print quality and speed are related. The higher the quality the longer it will take to print the original. The quality selections that are available will vary depending on the media type you select.

■ Photo: Up to 4800 x 1200 optimized dpi. (See Resolution on

page S-6 in the User’s Guide.) Use this mode to print precise

images such as photographs. This is the highest resolution and slowest speed.

■ S.Fine (Super Fine): 1200 x 1200 dpi. Use this mode to print

precise text and photographs. Since the print data is much larger than normal mode, the processing time, data transfer time and print time will be longer.

■ Fine: 600 x 600 dpi. Better print quality than Normal mode and

faster print speed than Super Fine.

■ Normal: 600 x 300 dpi. Good print quality with typical print spee d.

■ Fast: 600 x 150 dpi. The fastest print mode and the lowest ink

consumption. Use this mode to print large volume originals or a original for proofing.

USING THE MACHINE AS A PRINTER

1 - 6

Media Type Color/Grayscale Print Quality Selection

Plain Paper Color/Grayscale Fast, Normal, Fine, S.Fine Inkjet Paper Color Fine, S.Fine, Photo

Grayscale Fine, S.Fine, Photo

Glossy Paper (4 or 3 color) Color S.Fine, Photo

Grayscale S.Fine, Photo

Transparencies Color/Grayscale Fine, S.Fine

The factory settings are shown in bold.

Bi-Directional Printing

When Bi-Directional Printing is selected, the print heads print in both directions and offer faster print speeds. When not selected, the print heads will only print in one direction to provide higher quality printouts.

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USING THE MACHINE AS A PRINTER

Paper Size

The Paper Size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from

3.5" x 4" (88.9 × 101.6 mm) to 8.5" x 14" (215.9 × 355.6 mm). From

the drop-down box, select the Paper Size you are using.

You can enter custom size by selecting User Defined. Select the proper paper thickness to improve the quality of your output.

Page Layout

The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

If you are using Windows® 98/98SE/Me, the 4 in 1 layout is not available.

Border Line

When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid border, dashed border or no border around each page on the sheet.

USING THE MACHINE AS A PRINTER

1 - 8

Orientation

Orientation selects the position of how your original will be printed (Portrait or Landscape).

Portrait (Vertical) Landscape (Horizontal)

Copies

The Copies selection sets the number of copies that will be printed (1 to 999).

Collate

With the Collate check box selected, one complete copy of your original will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the original is printed.

Reverse Order

1 - 9

USING THE MACHINE AS A PRINTER

prints the pages of your

original

in the opposite order.

Advanced tab

1 2 3 4

To return to the default settings, click the Default button.

Change the tab settings by selecting one of the following icons:

1.Color

2.Scaling

3.Watermark

4.Device Options

USING THE MACHINE AS A PRINTER

1 - 10

Color

Color/Grayscale

This selection allows a color original to be printed in black and white using gray scale.

Image Type

The printer driver will select the most suitable color matching and half tone method, depending on your image type. Generally, text and business graphics are printed vividly and photographic images are printed softly.

■ Auto: The printer driver automatically selects the image type.

■ Photo: Select this mode for photographic images.

■ Graphics: Select this mode for originals that contain text or

business graphics (charts or clip art).

■ Custom: If you want to select the color matching and halftone

method, manually select this mode.

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USING THE MACHINE AS A PRINTER

Custom Image Type

You can select the color matching method manually. Select the best one for your original.

Match Monitor

Color is adjusted to get the closest color match to the PC monitor.

■ Natural: Suitable for photographic images. The color is adjusted

to print a more natural color.

■ Vivid: Suitable for business graphics such as charts, graphics

and text. The color is adjusted to give more vivid color.

USING THE MACHINE AS A PRINTER

1 - 12

Halftone Pattern

The machine can use two methods (Diffusion or Dither) to arrange where to place dots to express halftones. There are some predefined patterns set for this and you can select which one to use for your original. Select the appropriate method.

■ Diffusion: Dots are placed at random to create the halftones.

This method of printing is more suitable for printing photographs that have delicate shades and graphics.

■ Dither: Dots are arranged in a pre-defined pattern to make

halftones. This type of printing is more suitable to printing graphics that have definite color boundaries or for printing charts such as business charts.

Some halftone settings cannot be selected with certain combinations of Media Type and Quality selections.

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USING THE MACHINE AS A PRINTER

Color Enhancement (True2Life®)

Selecting Color Enhancement (True2Life®) enables the

True2Life

feature. This feature analyzes your image to improve quality sharpness, white balance and color density. This process may take several minutes depending on the size of the image and the specifications of your computer.

■ Color Density

This setting adjusts the total amount of color in the image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture.

■ White Balance

This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this adjustment you can correct this effect and bring the white areas back to pure white.

USING THE MACHINE AS A PRINTER

1 - 14

■

Sharpness

This setting enhances the detail of an image. It is similar to a djusting the fine focus on a camera. If the image is not in true focus and you can not see the fine details of the picture, then adjust the sharpness.

■ Auto Image Enhance

Allows individual adjustment of picture settings to improve the printed image and analyzes data from surrounding or neighboring pixels in the original.

■ Brightness

This setting adjusts the brightness of the whole image. To lighten or darken the image move the scroll bar to the left or right.

■ Contrast

This setting adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued.

■ Red

Increases the intensity of the Red color to make the image more red.

■ Green

Increase the intensity of the Green color to make the image greener.

■ Blue

Increase the intensity of the Blue color to make the image bluer.

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USING THE MACHINE AS A PRINTER

+ 46 hidden pages

Brother FAX 1920CN User Manual

Table of Contents

Brother Network PC-FAX software

Using the Brother printer driver

Features

USING THE MACHINE AS A PRINTER

Choosing the right type of paper

How to print your original

Simultaneous printing and faxing

Clearing data from the memory

Checking the Print Quality

Printer driver settings (Windows® only)

How to access the printer driver settings

Basic tab

Media Type

Quality

Bi-Directional Printing

Paper Size

Page Layout

Orientation

Copies

Advanced tab

Color