Page 1
FAX 1170
FAX 1270
MFC 1770
MFC 1780
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OWNER’S MANUAL
Page 2
©1996-1999 Brother Industries, Ltd.
Year 2000 Compliant
Brother is addressing the Year 2000 related issues for all
Brother fax machines and multi-function centers. Our
focus is to ensure that our bundled third party software
will continue to properly process date/time data after
January 1, 2000.
Brother fax machines and multi-function centers will
function properly after January 1, 2000,
provided that
all
non-Brother hardware, software and firmware used by
our customers in connection or combination with Brother
fax machines, and bundled software, accurately
exchange date data with the Brother products.
Please continue to check our Web page for updates at
http://www.brother.com. All remedies will be provided
to individual customers via software patches through
software download or from Brother Customer Service.
If You Need to Call Customer Service
Please complete the following inf ormation for future
reference:
Model: FAX1170, FAX1270, MFC1770, MFC1780
(Circle your model number)
Serial Number:*
Date of Purchase:
Place of Purchase:
*The serial number is on the back of the unit. Retain
this Owner’s Manual with your
sales receipt
as a
permanent record of y our purc hase, in the e vent of
a theft, fire or warranty service.
Page 3
i
Brother Numbers
Fax-Back System
Brother Customer Service has installed an easy-to-use Fax-Back System, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine, not just the one from
which you are calling.
If you can’t resolve a difficulty with your FAX or MFC using this manual, call our
Fax-Back System, and follow the voice prompts to receive faxed instructions about
using the system and an index of Fax-Back subjects.
USA: 1-800-521-2846
From within Canada: 1-800-681-9838
The Brother Fax-Back System number (USA Only) has been preprogrammed on
One Touch key
01
.
Brother on the World Wide W eb
You can find more information about Brother products, from product specification
sheets to Frequently Asked Questions (FAQs), on the W orld Wide Web. Visit us at
http://www.brother.com
Brother Bulletin Board
Brother’s Bulletin Board Numbers are
USA: 1-888-298-3616
From within Canada: 1-514-685-2040
For Customer Service
USA: 1-800-284-4329 (voice)
1-908-575-8790 (fax)
From within Canada: 1-800-853-6660 (voice)
1-514-685-4898 (fax)
From within Montreal: 1-514-685-6464 (voice)
Page 4
ii
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES
OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE
USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS
CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE
ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA.
THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING
DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS
OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR
INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN
THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION
OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL
DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT
BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY
CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION
(WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Page 5
iii
Ordering Accessories and
Supplies
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover, or American Express credit card, you can order accessories
directly from Brother. (In the USA, you can visit us online for a complete selection
of Brother accessories and supplies available for purchase.)
USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
From within Canada: 1-800-668-2768 (voice)
Description Item
Printing Cartridge PC 201
2-PK Refill Rolls PC 202 RF
4-PK Refill Rolls PC 204 RF
Telephone Line Cord Tell the Brother Representative your Model
number so you get the appropriate color.
Telephone Handset Tell the Brother Representative your Model
number so you get the appropriate color.
Handset Curled Cord Tell the Brother Representative your Model
number so you get the appropriate color.
Paper Wire Extension UL6856000
Document Support UF8048001
Paper Support UF8247001
Owner’s Manual UF8227001
Multi-Function Link
®
manual UF8483001 (MFC 1770)
MFL QuickStart manual LE0060001 (MFC 1780)
Multi-Function Link
®
Option MFL2D31
on Floppy Disks (Includes (Floppy Disks for Windows
®
3.1x)
Multi-Function Link
®
and MFL2D95
Visioneer
®
PaperPort
®
Only) (Floppy Disks for Windows
®
95/98)
* Multi-Function Link
®
is not available on Floppy Disks for Windows NT
®
Workstation Version 4.0.
Page 6
Table of Contents
1
Introduction
Using This Manual.......................................................................................................1
Finding Information .......................................................................................................1
Test Sheet Procedures (for USA only)............................................................................. 1
About Fax Machines ........................................................................................................2
Fax Tones and Handshake.............................................................................................. 2
ECM (Error Correction Mode)........................................................................................ 3
FAX 1170 Control Panel Overview..................................................................... 4
FAX 1270 Control Panel Overview..................................................................... 5
MFC 1770/1780 Control Panel Overview....................................................... 6
2
Assembly
and
Connections
Caution ..............................................................................................................................7
Packing List.....................................................................................................................8
Choosing a Location.................................................................................................. 9
Assembly...........................................................................................................................9
Attach the document support ......................................................................................... 9
Attach recording paper support .................................................................................... 10
Install the printing cartridge........................................................................................ 10
Install recording paper ..................................................................................................11
Connect the handset ......................................................................................................12
Connect the power cord .................................................................................................12
Connect the telephone line........................................................................................... 13
Special Line Considerations.......................................................................................... 13
Roll Over Phone Lines............................................................................................ 13
Two-Line Phone System ......................................................................................... 13
Converting Telephone Wall Outlets........................................................................ 14
Installing Fax Machine, External Two-Line TAD,
and Two-Line Telephone..................................................................................... 14
Multi-Line Connections (PBX)..................................................................................... 15
If you are installing the machine to work with a PBX: .................................... 16
Custom Features on Your Phone Line.......................................................................... 16
Connecting an External Telephone Answering Device (TAD) ..................................... 16
Sequence..................................................................................................................16
Connections.............................................................................................................17
Outgoing Message (OGM)...................................................................................... 18
Connecting an External Telephone.............................................................................. 18
iv
Page 7
v
TABLE OF CONTENTS
3
Fax
Settings
Fax Settings...................................................................................................................19
Setting Dialing Mode (Tone/Pulse) ............................................................................. 19
Setting Date and Time...................................................................................................19
Setting Station ID ..........................................................................................................20
Entering Text .................................................................................................................20
Inserting spaces.......................................................................................................21
Making corrections .................................................................................................21
Repeating letters......................................................................................................21
Special characters and symbols ............................................................................. 21
Storing One Touch Dial Numbers................................................................................ 22
One Touch Dialing..................................................................................................23
Storing Speed Dial Numbers......................................................................................... 24
Speed Dialing.................................................................................................................24
Changing One Touch and Speed Dial Numbers .......................................................... 25
Setting Groups for Broadcasting................................................................................... 25
Setting Beeper Level .......................................................................................................26
Memory Storage.............................................................................................................26
4
On-Screen
Programmin
g
User-Friendly Programming ............................................................................... 27
Function Mode...............................................................................................................27
Alternating Displays.......................................................................................................28
Function Selection Table.............................................................................................. 28
5
Basic Fax
Operation
Sending Faxes ..............................................................................................................33
Before you begin: ...........................................................................................................33
Contrast Setting .............................................................................................................34
Manual Transmission....................................................................................................34
Automatic Transmission............................................................................................... 35
Manual and Automatic Fax Redial .............................................................................. 35
Receiving Faxes...........................................................................................................35
Select Answer Mode........................................................................................................35
Easy Receive...................................................................................................................36
To select or change your Answer Mode.............................................................. 37
Setting Ring Delay .........................................................................................................37
Setting F/T Ring Time...................................................................................................37
Speaker Volume .............................................................................................................38
Setting the Handset Volume.......................................................................................... 38
Ring Volume..................................................................................................................39
Smoothing .....................................................................................................................39
Setting Recording Paper Size ....................................................................................... 39
Printing a Reduced Incoming Document ............................................................. 40
Recommended Reductions................................................................................ 40
Page 8
vi
TABLE OF CONTENTS
6
Telephone
Operation
Dialing Options...........................................................................................................41
Manual Dialing .............................................................................................................41
One Touch Dialing ........................................................................................................42
Speed Dialing.................................................................................................................42
Hold................................................................................................................................42
Pause..............................................................................................................................42
Tone/Pulse.....................................................................................................................43
Searching Telephone Index.......................................................................................... 43
7
Advanced
Fax Operation
Sending Faxes ..............................................................................................................45
Quick Scan Fax Transmission...................................................................................... 45
Daily Timer....................................................................................................................45
Delayed Transmission....................................................................................................46
Interrupting Timer and Poll Waiting........................................................................... 46
Canceling a Delayed Fax .............................................................................................. 47
Broadcasting ..................................................................................................................47
Overseas Mode................................................................................................................47
Error Re-Transmission ..................................................................................................48
Composing Electronic Cover Page ............................................................................... 48
To Create a Custom Comment...................................................................................... 48
Always Send Cover Page.................................................................................................49
Temporary Cover Page...................................................................................................49
Printing a Cover Page....................................................................................................50
Call Reservation.............................................................................................................50
Print Call Back Message ............................................................................................... 51
Next-Fax Reservation.....................................................................................................51
Multiple Resolution Transmission ............................................................................... 52
Receiving Faxes...........................................................................................................52
Operation from Extension Telephone .......................................................................... 52
For F/T (Fax/Tel) Mode Only................................................................................. 52
Changing Remote Codes........................................................................................ 53
To change Remote Codes .................................................................................. 53
Printing a Fax in Memory
(Only for FAX 1270, MFC 1770 and MFC 1780)........................................................ 53
Distinctive Ring .............................................................................................................53
Registering the Distinctive Ring phone number .............................................. 54
Caller ID.........................................................................................................................55
Clearing Caller ID Information ............................................................................. 56
Polling ...........................................................................................................................56
Setup to Poll Another Fax ...................................................................................... 56
Setup to Be Polled (Poll Waiting).......................................................................... 57
Delayed Polling .......................................................................................................57
Copy Functions ..............................................................................................................58
Page 9
vii
TABLE OF CONTENTS
Multiple Copies........................................................................................................58
Reducing and Enlarging Copies ............................................................................ 58
8
Remote Fax
Options
Remote Fax Options .................................................................................................59
Setting Fax Storage........................................................................................................59
Paging/Fax Forwarding.................................................................................................60
Programming Paging Number.............................................................................. 60
Programming a Fax Forwarding Number............................................................. 61
Remote Retrieval ...........................................................................................................61
Changing Remote Retrieval Access Code ..................................................................... 61
Using Remote Retrieval Access Code ............................................................................ 62
Remote Commands .......................................................................................................62
Change Paging/Fax Forwarding Setting........................................................... 62
Retrieve a Fax .....................................................................................................63
Check the Receiving Status ............................................................................... 63
Change Answer Mode......................................................................................... 63
Exit Remote Operation ...................................................................................... 63
Retrieving Memory Status List and Fax Messages........................................................ 63
Changing Fax Forwarding Number ............................................................................. 64
9
Printing
Reports
and Lists
Fax Machine Activity.................................................................................................65
To print a report.............................................................................................................66
Activity Report Interval ..................................................................................................66
Transmission Verification (Xmit) Report ..................................................................... 66
10
Important
Information
Standard Telephone and FCC Notices ............................................................ 67
These notices are in effect on models sold and used in the United States only........... 67
International ENERGY STAR
®
Compliance Statement ............................................... 68
WARNING ................................................................................................................69
Federal Comission Compliance Notice (For USA Only) ........................................ 69
Industry Canada Compliance Statement (For Canada Only)............................... 69
Important Safety Instructions................................................................................ 70
Compilation and Publication Notice..................................................................... 72
Trademarks..............................................................................................................72
11
Maintenance and
Troubleshooting
Fax-Back System............................................................................................................73
Brother on the World Wide Web.................................................................................... 73
Brother Bulletin Board ..................................................................................................73
Error Messages ...............................................................................................................74
If You Are Having Difficulty with Your Fax Machine ................................................... 77
Printing or Receiving Faxes................................................................................... 77
Condensed Print and Horizontal Streaks;
Top and Bottom of Sentences Cut Off............................................................. 77
Page 10
viii
TABLE OF CONTENTS
Vertical Black Lines When Receiving ................................................................ 78
Phone Line or Connections.................................................................................... 78
Fax Machine Does Not Answer When Called..................................................... 78
No Dial Tone on the Handset............................................................................. 78
Sending Faxes .........................................................................................................79
Poor Transmitting Quality ................................................................................ 79
Dialing Does Not Work ...................................................................................... 79
Vertical Black Lines When Sending................................................................... 79
Handling Incoming Calls ...................................................................................... 79
Double Ring in FAX/TEL Mode ......................................................................... 79
Transferring a Call to the Fax Machine............................................................ 79
Fax Machine “Hears” Voice as CNG Tone ......................................................... 80
Transmission Verification Report Prints “Result: NG” ..................................... 80
Custom Features on a Single Line..................................................................... 80
For Customer Service......................................................................................... 80
To Order Brother Accessories ............................................................................. 80
Index.................................................................................................................................81
Multi-Function Link
®
(option) for FAX 1170 and FAX 1270 ........... 84
Specifications ...............................................................................................................85
Packing and Shipping the Fax Machine ........................................................ 86
Page 11
1
1
CHAPTER ONE
Introduction
Using This Manual
Thank you for purchasing a Brother fax machine or multi-function center. This
machine has been designed to be simple to use, with LCD screen prompts to guide
you through functions. However, you can use your fax machine to its fullest
potential by taking a few minutes to read this manual. To simplify the manual
instrucions, all FAX and MFC models are referred to as “fax machine”.
Additionally, your fax machine has a Help Key. Press
Help
to print a list of basic
operational steps and functions.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will
be able to find information about a specific feature or function by checking the
Index at the back of this manual. Also, throughout this manual, you’ll see special
symbols alerting you to important information, cross-references, and warnings.
Illustrations of some screen displays also help you choose the correct key-presses.
T est Sheet Pr ocedures (for USA only)
After programming your Station ID, please fill out the TEST SHEET included with
your fax machine and fax it to Brother’s Automated Fax Response System as your
first transmission. This will verify that your fax machine is properly installed.
When this document is received a confirmation sheet will be sent back to your
machine. To get a response, be sure to set up your Station ID.
USA 1-908-685-9283 (fax)
See
Station ID
p. 20
Page 12
2
CHAPTER ONE
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. You’ll soon get used to the unusual fax tones on your phone line, and
be able send and receive faxes easily.
Fax T ones and Handshake
When someone is sending a fax, the fax machine sends fax calling tones,
(CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them
when you dial and press
Start
, and they continue for 30 seconds after dialing.
During that time, the sending machine must begin the “handshake” with the
receiving machine. Each time you use automatic procedures to send a fax, you
are sending CNG tones over the phone line. You’ll soon learn to listen for these
soft beeps each time you answer a phone on your fax line, so you can know if you
are receiving a fax message.
The receiving fax responds with fax receiving tones — loud, chirping sounds. A
receiving fax chirps for 40 seconds over the phone line, and the screen displays
“RECEIVE.” If your machine is set to the FAX ONLY Mode, it will answer every call
automatically with fax receiving tones. Even if the other party hangs up, your fax
machine continues to send the “chirps” for 40 seconds, and the screen continues
to display “RECEIVE.” To cancel the receiving mode, press
Stop
.
When your fax machine is in FAX/TEL (F/T), it answers with a short beep. After
this beep, the fax machine listens for CNG tones, and then responds with receiving
tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and
the receiving machine’s “chirps” overlap. This must be for at least two to four
seconds, so the fax machines can understand how each is sending and receiving
the fax. The handshake cannot begin until the call is answered, and the CNG
tones only last for 30 seconds after the number is dialed. Therefore, it’s important
for the receiving machine to answer the call in as few rings as possible.
When you have an external telephone answering device (TAD) on your fax line,
your TAD will determine the number of rings before the call is answered. Pay
special attention to the directions in the Installation chapter for connecting a TAD
to your fax machine.
Page 13
3
INTRODUCTION
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to check the
integrity of a fax transmission while it is in progress. ECM transmissions are
possible only between machines that both have the ECM feature. If they do, you
may send and receive fax messages that are continuously checked for their
integrity.
Sufficient memory must be available in your fax machine for this feature to work.
Page 14
4
CHAPTER ONE
F AX 1170 Control Panel
Overview
Stop
Start
02
03
04
14
15
16
06
07
08
10
11
12
18
19
20
22
23
24
Hook
Hold
Speed Dial
1
4
7
5
6
2
3
8
9
0
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
Redial / Pause
Shift
Sort
Enlarge/
Reduce
Copy
Set Clear
Resolution ModeTel-index
Q.Scan
Function
Help
PLAIN PAPER FACSIMILE
1170
01
13
05
09
17
21
5
5
5
6
7
8
9
6
10
10
11
11
12 16
12
1718
19
2021 16 15
2
2
3
3
4
4
1
1
14
15
17
18
19
20
21
22
13
8977
13
14
22
Hook
Lets you dial telephone
and fax numbers
without lifting the
handset.
Hold
Lets you put calls on
hold.
Redial / Pause
Re-dials the last
number called. Also
inserts a pause in
autodial numbers.
Speed Dial
Lets you dial stored
phone numbers by
pressing a two-digit
number.
Dial Pad
Dials phone and fax
numbers, and can be
used as a keyboard for
entering information
into the fax machine.
Shift
To access memory
locations 13 through
24 in the One Touch
keys, hold down the
Shift key.
(Left Arrow)
(Right Arrow)
Moves the LCD cursor
to the left or right.
Set
Stores a function setting
into the fax machine.
Clear
Deletes entered data or
backs up one step in
function procedure.
Copy
Makes a copy.
Stop
Stops a fax, cancels an
operation, or exits from
function mode.
Start
Starts an operation,
such as sending a fax.
Sort
Use this key when you
want multiple copies of
a multiple page
original copied in order.
Enlarge/Reduce
Use this key to enlarge
or reduce copies
depending on the ratio
you select: 150%, 125%,
120%, 100%, 93%, 87%,
75% or 50%. To reduce
the image size
automatically select
AUTO.
One Touch
Dial Keys
These twelve keys give
you instant
access to previously
stored phone numbers.
Help
Prints a quick reference
Help List.
Q. Scan
Lets you take advantage
of memory transmission.
Mode
Use to select how fax
machine will handle
incoming calls.
Resolution
Sets the resolution when
you send a fax.
Function
Lets you access the function
and programming mode.
Tel-index
Lets you look up numbers
stored in the dialing memory.
Liquid Crystal Display
LCD displays messages to
help you set up and operate
your fax machine.
Page 15
5
INTRODUCTION
F AX 1270 Control Panel
Overview
Stop
Start
02
03
04
14
15
16
06
07
08
10
11
12
18
19
20
22
23
24
Hook
Hold
Speed Dial
1
4
7
5
6
2
3
8
9
0
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
Redial / Pause
Shift
Sort
Enlarge/
Reduce
Copy
Set Clear
Resolution ModeTel-index
Q.Scan
Function
Help
PLAIN PAPER FACSIMILE
1270
01
13
05
09
17
21
5
5
6
7
8
9
10
11
12 16
2
3
4
1
14
15
17
18
19
20
21
22
13
1718
19
2021 16 1522
13
14
5 6
7 7
10
11 12
8
9
2
3
4
1
Hook
Lets you dial telephone
and fax numbers
without lifting the
handset.
Hold
Lets you put calls on
hold.
Redial / Pause
Re-dials the last
number called. Also
inserts a pause in
autodial numbers.
Speed Dial
Lets you dial stored
phone numbers by
pressing a two-digit
number.
Dial Pad
Dials phone and fax
numbers, and can be
used as a keyboard for
entering information
into the fax machine.
Shift
To access memory
locations 13 through
24 in the One Touch
keys, hold down the
Shift key.
(Left Arrow)
(Right Arrow)
Moves the LCD cursor
to the left or right.
Set
Stores a function setting
into the fax machine.
Clear
Deletes entered data or
backs up one step in
function procedure.
Copy
Makes a copy.
Stop
Stops a fax, cancels an
operation, or exits
from function mode.
Start
Starts an operation,
such as sending a fax.
Sort
Use this key when you
want multiple copies of
a multiple page
original copied in order.
Enlarge/Reduce
Use this key to enlarge
or reduce copies
depending on the ratio
you select: 150%, 125%,
120%, 100%, 93%, 87%,
75% or 50%. To reduce
the image size
automatically select
AUTO.
One Touch
Dial Keys
These twelve keys give
you instant access to
previously stored
phone numbers.
Help
Prints a quick reference
Help List.
Q. Scan
Lets you take advantage
of memory transmission.
Mode
Use to select how fax
machine will handle
incoming calls.
Resolution
Sets the resolution when
you send a fax.
Function
Lets you access the function
and programming mode.
Tel-index
Lets you look up numbers
stored in the dialing memory .
Liquid Crystal Display
LCD displays messages to
help you set up and operate
your fax machine.
Page 16
6
CHAPTER ONE
MFC 1770/1780 Control Panel
Overview
Hook
Hold
Speed Dial
1
4
7
5
6
2
3
8
9
0
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
Redial / Pause
MFC 1770
FAX PRINTER COPIER SCANNER PC FAX
FIVE
IN
ONE
Plain
Paper
Shift
02
03
04
14
15
16
06
07
08
10
11
12
18
19
20
22
23
24
01
13
05
09
17
21
Stop
Start
Set Clear
Resolution ModeTel-index
Q.Scan
Function
Help
Copy
Sort
Enlarge/
Reduce
2
3
4
5 6
1
2
3
4
5 6
7 7
1
5
5
6
7
8
9
10
10
11
11
12 16
12
1718
19
20 16 15
2
3
4
1
14
15
17
18
19
20
21
22
13
8
9
22
13
14
21
Hook
Lets you dial telephone
and fax numbers
without lifting the
handset.
Hold
Lets you put calls on
hold.
Redial / Pause
Re-dials the last
number called. Also
inserts a pause in
auto-dial numbers.
Speed Dial
Lets you dial stored
phone numbers by
pressing a two-digit
number.
Dial Pad
Dials phone and fax
numbers, and can be
used as a keyboard for
entering information
into the fax machine.
Shift
(Left Arrow)
(Right Arrow)
Moves the LCD cursor
to the left or right.
Set
Stores a function setting
into the fax machine.
Clear
Deletes entered data or
backs up one step in
function procedure.
Copy
Makes a copy.
Stop
Start
Starts an operation,
such as sending a fax.
Sort
Enlarge/Reduce
Use this key to enlarge
or reduce copies
depending on the ratio
you select: 150%, 125%,
120%, 100%, 93%, 87%,
75% or 50%. To reduce
the image size
automatically select
AUTO.
One Touch
Dial Keys
These twelve keys give
you instant access to
previously stored
phone numbers.
Help
Q. Scan
Mode
Use to select how fax
machine will handle
incoming calls.
Resolution
Sets the resolution when
you send a fax.
Function
Tel-index
Lets you look up numbers
stored in the dialing memory .
Liquid Crystal Display
LCD displays messages to
help you set up and operate
your fax machine.
Lets you take advantage of
memory transmission.
Prints a quick reference
Help List.
Lets you access the function
and programming mode.
Use this key when you
want multiple copies of
a multiple page
original copied in order.
To access memory
locations 13 through
24 in the One Touch
keys, hold down the
Shift key.
Stops a fax, cancels an
operation, or exits from
function mode.
Page 17
7
2
CHAPTER TWO
Assembly
and
Connections
Caution
1
Never install telephone wiring during a lightning storm.
2
We recommend that this product be used with a surge protection device to
protect the product against lightning storms.
3
Never install a telephone jack in a wet location unless the jack is specifically
designed for a wet location.
4
Never touch telephone wires or terminals that are not insulated unless the
telephone line has been disconnected at the network interface.
5
Use caution when installing or modifying telephone lines.
6
Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.
7
Do not use the telephone to report a gas leak in the vicinity of the leak.
8
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
Page 18
8
CHAPTER TWO
Packing List
Make sure you have the following items:
Telephone
Line Cord
Telephone
Handset
Recording Paper
Wire Extension
Starter
Printing
Cartridge
(up to 100 pages)
Recording Paper
Support
Document
Support
Multi-Function
Link
®
Manual
(QuickStart Manual)
(MFC1770/1780)
Owner’s
Manual
Multi-Function
Link Disks
(MFC1770)
Quick Reference
Guide
(FAX1170 and MFC1770)
Cable &
PC I/F Box
(MFC1770/1780)
Document
Wire Extension
Handset
Curled Cord
Brother StartCard
(FAX1270 and MFC1780)
Multi-Function
Link
®
CD-ROM
(MFC1780)
Page 19
9
ASSEMBLY AND CONNECTIONS
Choosing a Location
Place your fax machine on a flat, stable surface, such as a desk. Select a place
that is free of vibration and shocks. Locate the fax machine near a telephone jack
and a standard, grounded power outlet.
Avoid placing your fax machine in a high-traffic area. Do not place near heaters,
air conditioners, water, chemicals, or refrigerators. Do not expose the fax machine
to direct sunlight, excessive heat, moisture, or dust. Do not connect your fax
machine to electrical outlets controlled by wall switches or automatic timers.
Disruption of power can wipe out information in the unit’s memory. Do not
connect your fax machine to electrical outlets on the same circuit as large
appliances or other equipment that might disrupt the power supply. Avoid
interference sources, such as speakers or the base units of cordless phones.
Assembly
Attach the document support
Attach the document support and the document wire extension as shown in the
illustration below.
OPEN Button
Document Support
Document Wire
Extension
Page 20
10
CHAPTER TWO
Attach recording paper support
1
Attach the recording paper wire extension.
2
Open the recording paper cover. Using the groove in the cover, insert the
recording paper support as shown.
Recording
Paper Cover
Recording Paper Support
Recording Paper
Wire Extension
Install the printing cartridge
1
Push the OPEN button to open the top cover.
2
Remove the stopper for the printing cartridge.
Stopper
Black Spool
Blue shaft
White shaft
Indented arrow
3
Turn the black spool on the right clockwise to tighten the ribbon, as shown.
Page 21
11
ASSEMBLY AND CONNECTIONS
4
Install the printing cartridge by inserting the indented first and placing
the cartridge into its four holders.
Holder
OPEN button
Black Spool
ndented
5
Press down on both sides of the cover to close it securely.
The starter cartridge prints up to 100 pages.
Install recording paper
The paper cassette can hold about 200 sheets of 20-lb. paper.
1
Open the paper casette cover.
2
Place up to 200 sheets of paper in the casette. Do not allow level of paper to
pass the paper guide.
3
Close the paper casette cover.
Paper Guide
Paper
Casette
Cover
Paper
Casette
Page 22
12
CHAPTER TWO
Connect the handset
Connect the curled handset cord to the bottom of the handset and the side of the
fax machine.
Connect the power cord
When you connect the power, the screen displays 01/01 00:00.
NOTICE:
1) This fax must be grounded using a 3-prong plug.
2) Since the machine is grounded through the power outlet, you can protect
yourself from potentially hazardous electrical conditions on the telephone
network by keeping the power to your fax machine on when you connect it to
a telephone line. Similarly, you can protect yourself when you want to move
your machine, by disconnecting the telephone line first, and then the power
cord.
3) Lightning and power surges can damage this product! We recommend that
you use a quality surge protection device on the AC power line as well as on
the telephone line, or unplug the lines during a lightning storm.
*
*PC I/F jack is for use only with Multi-Function
Link
®
, which is included with the MFC 1770/1780,
or with the Missing Link option. If you have not
purchased Missing Link or Multi-Function Link
®
for your FAX 1170/1270, then ignore this jack.
Page 23
13
ASSEMBLY AND CONNECTIONS
Connect the telephone line
Connect one end of the telephone line cord to the jack labeled LINE on the left
side of the fax machine. Connect the other end to a modular wall jack.
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that
pass incoming calls to each other if they are busy. The calls are usually passed
down or “rolled over” to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last number
in the sequence, so the call cannot roll away. Do not put the fax machine on any
of the other numbers; when the other lines are busy and a second fax call is
received, the fax call is transferred to a line that does not have a fax machine.
Your fax machine will work best on a dedicated line.
T wo-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on
the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or
combined into one jack (RJ14). Your fax machine must be plugged into an RJ11
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may
contain 4 wires (black, red, green, yellow). To test the type of jack, plug in a
two-line phone and see if it can access both lines. If it can, you must separate the
line for your fax machine.
Page 24
14
CHAPTER TWO
Converting T elephone W all Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways may
require assistance from the telephone company. You can change the wall outlets
from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,
Line 2) and a third RJ14 jack (Lines 1 and 2). If your fax machine is on Line 1,
plug the fax machine into L1 of the triplex adapter. If your machine is on Line 2,
plug it into L2 of the triplex adapter.
RJ14
RJ11
Triplex Adapter
RJ14
Installing Fax Machine, External T wo-Line T AD,
and T wo-Line Telephone
When you are installing an external two-line telephone answering device (TAD)
and a two-line telephone, your fax machine must be isolated on one line at both
the wall jack and at the TAD. The most common connection is to put the fax
machine on Line 2, which is our assumption in the following steps. The back
of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and
the other labeled L2. You will need at least three telephone line cords, the one that
came with your fax machine and two for your external two-line TAD. You will
need a fourth line cord if you add a two-line telephone.
1
Place the two-line TAD and the two-line telephone next to your fax machine.
2
Plug one end of the telephone line cord for your fax machine into the L2
jack of the triplex adapter. Plug the other end into the LINE jack on the left
side of the fax machine.
3
Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the
two-line TAD.
Page 25
15
ASSEMBLY AND CONNECTIONS
4
Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the fax machine.
Triplex Adapter
Two Line Phone
Two Line External TAD Fax Machine
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the fax machine’s wall outlet. You can plug
the telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple to
connect the machine to a key system or a PBX (Private Branch Exchange), we
suggest that you contact the company that installed your telephone system and
ask them to connect the fax machine for you. It is advisable to have a separate
line for the fax machine. You can then leave the machine in FAX ONLY Mode to
receive faxes any time of day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received.
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the fax machine cannot
be made.
See
Easy Receive
p. 36
Page 26
16
CHAPTER TWO
If you are installing the machine to work with a PBX:
1
It is not guaranteed that the unit will operate correctly under all
circumstances with a PBX. Any cases of difficulty should be reported first to
the company that handles your PBX.
2
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
3
The unit may be used with either pulse or tone dialing telephone service.
Custom Features on Y our Phone Line
If you have Call Waiting, Ring Master, Voice Mail, an answering service, alarm
system or any other custom feature on your telephone line, it may create a
problem in the operation of your fax machine.
Connecting an External
T elephone Answering Device (T AD)
Sequence
You might choose to connect an additional answering system. When you have an
external TAD on the same telephone line as the fax machine, the TAD answers
all calls. The fax machine “listens” for fax calling (CNG) tones. If it hears them,
the fax machine takes over the call and receives the fax. If it doesn’t hear CNG
tones, the fax machine lets the TAD continue playing your outgoing message so
your caller can leave you a voice message.
The TAD must answer within 4 rings (the recommended setting is 2 rings). The
fax machine cannot hear CNG tones until the TAD has answered the call, and
with 4 rings there are only 8-10 seconds of CNG tones left for the fax
“handshake.” Make sure you carefully follow instructions in this manual for
recording your outgoing message. We do not recommend using the “toll-saver”
feature on your TAD if it exceeds 4 rings.
Page 27
17
ASSEMBLY AND CONNECTIONS
Do not connect a TAD elsewhere on the same phone line — your
fax machine and TAD will both try to control the line.
You may connect an external TAD to a separate wall jack only if you subscribe to
your telephone company’s Distinctive Ring Service, have registered the distinctive
ring pattern on your fax machine, use that number as a fax number and set your
machine’s Answer mode to MANUAL.
Connections
The external TAD must be plugged into the left side of the fax machine, into the
jack labeled EXT. Your fax machine cannot work properly if you plug the TAD into
a wall jack.
1
Plug the telephone line cord from the wall jack into the left side of the fax
machine, in the jack labeled LINE.
2
Plug the telephone line cord from your TAD into the left side of the fax
machine, in the jack labeled EXT. (Make sure this cord is connected to the
TAD at the TAD’s telephone line jack, and not its telephone set jack.)
3
Set the Answer Mode to TAD.
4
Set your external TAD to 4 rings or less. (The fax machine’s Ring Delay
setting does not apply).
5
Set the TAD to answer calls.
6
Record the outgoing message (see below).
Page 28
18
CHAPTER TWO
Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the ways to
handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message. (This allows
your fax machine time to listen for the fax CNG tones of automatic
transmissions before they stop.)
2
Limit your speaking to 20 seconds.
3
End your 20-second message by giving your Remote Activation Code for
people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing ✳ 5 1.”
We recommend beginning your OGM with an initial 5-second silence because the
Brother machine cannot hear fax tones over a resonant or loud voice. You may try
omitting this pause, but if your machine has trouble receiving, then you must
rerecord the OGM to include it.
Connecting an External T elephone
Your fax machine is equipped with a handset that you can use as a regular
phone. However, you can also connect a separate telephone (or telephone
answering device) directly to your fax machine.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on
the left side of the fax machine.
Whenever this phone (or TAD) is in use, the screen displays “EXT. TEL IN USE,”
and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the
external phone and switch to the fax, press
Hook
.
Page 29
19
Fax Settings
Setting Dialing Mode (T one/Pulse)
Your fax machine comes set to accommodate tone (multi-frequency) dialing
service. If you have pulse (rotary) dialing service, you must change the dialing
mode.
1
Press
Function
,
6
,
1
. The screen prompts you to select TONE or PULSE.
DIALING:TONE
DIALING:PULSE
2
Use or to select dialing mode.
3
Press
Set
when the screen displays the dialing mode you want.
4
Press
Stop
.
Setting Date and Time
Your fax machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, the fax machine maintains date and time
information for about one hour. All other settings remain unaffected.
1
Press
Function
,
7
,
1
. The screen prompts you to enter the year.
ENTER YEAR:XX
2
Enter the last two digits of the year. The screen displays your entry, then
prompts you to enter the month.
ENTER MONTH:XX
3
CHAPTER THREE
Fax
Settings
Page 30
20
CHAPTER THREE
3
Enter two digits for the month (for example, enter 09 for September, or 10 for
October). The screen displays your entry, then prompts you to enter
the day.
ENTER DAY:XX
4
Enter two digits for the day (for example, 06). The screen displays your entry,
then prompts you to set the time.
ENTER TIME:XX:XX
5
Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM).
6
Wait two seconds.
7
Press
Stop
. The screen now displays the date and time you set, and displays it
whenever the fax machine is standing by.
Setting Station ID
You can store your name, fax number, and telephone number to be printed on the
fax Cover Page, and on all fax pages.
1
Press
Function
,
7
,
4
. The screen prompts you to enter your fax number.
FAX:
2
Enter your fax number (up to 20 digits). The screen displays your entry.
3
Press
Set
. The screen prompts you to enter your telephone number.
TEL:
4
Enter your telephone number (up to 20 digits). If your telephone number
and fax number are the same, enter the same number again.
5
Press
Set
. The screen prompts you to enter your name or your company name.
NAME:
6
Use the keypad to enter your name (up to 20 characters). (You can use the
chart on page 21 to help you enter letters.)
7
Press
Set
to confirm.
8
Press
Stop
. The screen returns to the date and time.
Entering T ext
When you are setting certain functions, such as the Station ID, you may need to
enter text into the fax machine. Most number keys have three or four letters
printed above them. The keys for 0, #, and ✳ don’t have printed letters because
they are used for special characters.
See
Composing
Electronic
Cover Page
p. 48
See
Entering
Text
p. 20
Page 31
21
FAX SETTINGS
By pressing the appropriate number key the correct number of times, you can
access the character you want.
Press Key one time two times three times four times
2
ABC
3
DEF
4
GHI
5
JKL
6
MNO
7
PQRS
8
TUV
9
WXYZ
Inserting spaces
If you want to enter a blank space, press twice.
Making corrections
If you entered a letter incorrectly and want to change it, press to move the
cursor under the last correct letter. Then press
Clear
; all letters above and to the
right of the cursor are deleted. Re-enter the correct text and/or digits. You can also
back up and type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press
to move the cursor to the right.
Special characters and symbols
Press
*
for (space) ! “ # $ % & ‘ ( ) * + , - . /
Press # for : ; < = > ? @ [ ] ^ _
Press Ø for Ä Ë Ö Ü À Ç È É 0
Page 32
22
CHAPTER THREE
See
ALL DIAL
Report
p. 65
NOTICE: The Telephone Consumer Protection Act of 1991 makes it unlawful for
any person to use a computer or electronic device to send any message via a
telephone fax machine unless such messages clearly contain, in a margin at the
top or bottom of each transmitted page, or on the first page of the transmission,
the date and time it is sent and an identification of the business or other entity or
other individual sending the message and the telephone number of the sending
machines or such business, other entity, or individual. In order to program this
information into your fax machine, you should complete the steps described on
page 19 and 20.
■ The telephone number you enter is used only for Call Back Message and
Cover Page features.
■ If you do not enter a fax number, no additional information can be entered.
■ To enter a space, press .
■ If your Station ID has already been programmed, the screen prompts “1” to
make a change, or “2” to exit without changing.
Storing One T ouch Dial Numbers
You can store 24 fax/phone numbers that you can dial by pressing one key. You
can also store names with these numbers. When you press a
One Touch dial
location and
Start
, the screen displays the name or number as the call is dialed.
One Touch keys are not the dial pad keys. They are the 12 keys (numbers
01-24) located to the right of the dial pad. Numbers 13-24 are accessed by
holding down
Shift
while you press the appropriate One Touch key.
1
Press
Function
,
4
,
1
.
2
Press the One Touch key where you want to store a number. (Key
01
is
pre-programmed for Brother Fax-Back System (USA only). You can override
it if you wish.) The screen displays the location you selected.
3
Enter a number (up to 20 digits). If you want to enter a pause in the
dialing sequence (to wait for an “outside line,” for example), press
Redial/Pause
as you’re entering digits. You can enter only one pause in each
AUTO DIAL number. Pressing
Redial/Pause
enters a 3.5-second pause when the
number is dialed, and a dash appears on the screen.
4
Press
Set
. The screen prompts you to enter a name for this number.
NAME:
5
Use the dial pad to enter the name (up to 15 characters). You can use the
chart on page 21 to help you enter letters — OR — Go to Step 6 to store the
number without a name.
Page 33
23
FAX SETTINGS
6
Press
Set
. The screen prompts you to select the type of number this is. Use
or to select the type you want.
FAX a fax only number
TEL a telephone (voice) number
F/T both a fax and telephone (voice) number
CHAIN a number (usually an access code) for chain dialing.
7
Press
Set
.
8
Return to Step 2 to store another One-Touch number — OR — Press
Stop
to exit.
When you dial an AUTO DIAL number, the screen displays the name you’ve
stored, or, if you haven’t stored a name, the number you’ve stored.
You can use chain dialing to store long dialing sequences. For example, to store
9 1 201 555 1234 987 65 4321, divide the number into 2 parts. Store the
first part as a Chain type number (this tells the system that the dialing sequence is
not complete).
CHAIN — 9 1 201 555 1234
The last part of the One-Touch number must be stored as any of the other
following 3 types.
FAX or F/T or TEL — 987 65 4321
Now, when you dial, just press the two keys (one after the other, in order) where
you’ve stored the two parts of the number.
If you are using Chain Dialing with a credit card number, do not send an
electronic cover page. The credit card number will appear on it.
One T ouch Dialing
1
Pick up the handset — OR — Press
Hook
.
2
When you hear a dial tone, press the One Touch key of the location you
want to call.
If you try to use a One Touch location with no number stored in it, you hear a
warning sound, and the screen displays “NOT REGISTERED.” The display
returns to normal after 2 seconds.
Page 34
24
CHAPTER THREE
Storing Speed Dial Numbers
You can store Speed Dial numbers, when you dial by pressing only three keys.
Model FAX 1170 has 26 Speed Dial locations, Models FAX 1270, MFC 1770 and
MFC 1780 have 36. Even if you lose electrical power, numbers stored in memory
will not be lost.
1
Press
Function
,
4
,
2
. The screen prompts you to enter a location.
SPEED-DIAL? #
2
Use the keypad to enter a 2-digit location (01 - 26 or 36). The screen displays
your entry, then prompts you to enter the number you’re storing.
#05
ENTER & SET
3
Enter the number (up to 20 digits).
4
Press
Set
. The screen now prompts you to store a name with this number.
NAME:
5
Use the keypad to enter the name (up to 15 characters). You can use the
chart on page 21 to help you enter letters — OR — Press
Set
and go to
Step 7 to store the number without a name.
6
Press
Set
.
7
The screen prompts you to select the type of number this is. Use or to
select the type you want.
FAX a fax number
TEL a telephone (voice) number
F/T both a fax and telephone number
CHAIN a number (usually an access code) for chain dialing.
8
Press
Set
.
9
Return to Step 2 to store another Speed Dial number — OR — Press
Stop
to exit.
Speed Dialing
1
Pick up the handset — OR — Press
Hook
.
2
When you hear a dial tone, press
Speed Dial
, then press the two-digit
Speed Dial number.
3
If you pressed
Hook
to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to
hear you unless you pick up the handset.)
Page 35
25
FAX SETTINGS
Changing One T ouch and
Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the screen displays the current name stored there, then
prompts you to either
1. CHANGE — OR — 2. EXIT.
1
Press
1
to change the number stored — OR — Press
2
to exit without
making a change.
2
If you want to erase the number, press
Clear
when the cursor is to the far left
of the digits.
3
If you want to change a digit, use or to position the cursor under the
digit you want to change, then press
Clear
.
4
Enter a new number.
5
Follow the directions from Step 4 in Storing One Touch Numbers or Storing
Speed Dial Numbers.
Setting Groups for Broadcasting
Number Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch key (Broadcasting) and
Start
. First, you’ll need to
store each fax number as a One Touch or Speed Dial number. Then, you can
combine them into a Group. Each Number Group uses a One Touch key. Finally,
you can have up to 6 small Number Groups, or you can assign many numbers to
one large group. If you have Model FAX 1170 you can assign up to 49 numbers to
one large group, and for Models FAX 1270, MFC 1770 and MFC 1780 up to 59
numbers to one large group.
1
Press
Function
,
4
,
3
. The screen displays
SELECT ONE-TOUCH
2
Select a One Touch key to be the Group Number. (For example, press one
touch location
02
for group 2.)
3
Use the dial pad to enter the group number (for example, press
1
for
group 1).
SETUP GROUP:GO
ENTER & SET
See
Storing
One Touch
Dial
Numbers
p. 22
and
Storing
Speed Dial
Numbers
p. 24
Page 36
26
CHAPTER THREE
4
Use the keypad to enter the One Touch or Speed Dial numbers in this group.
For example, enter
0
3
,
0
5
,
0
2
. Enter a before
Speed Dial locations; enter a
before One Touch locations.
G01:#O3#O5*O2
5
Press
Set
. The screen prompts you to enter a name.
NAME:
ENTER & SET
6
Use the keypad and the chart on pages 20-21 to enter a name for the group
(for example, NEW CLIENTS).
7
Press
Set
.
8
Press
Stop
to exit.
You can print a list of all One Touch and Speed Dial numbers. See Chapter 9,
“Printing Reports and Lists.”
Setting Beeper Level
You can set the beeper to LOW, HIGH or OFF. The machine comes set to LOW.
When the beeper is set to LOW or HIGH, the fax machine beeps every time you
press a key or make an error, and at the end of fax sending or receiving.
1
Press
Function
,
5
,
2
.
2
Press or to select your setting.
3
When the screen displays the setting you want, press
Set
.
4
Press
Stop
to exit.
Memory Storage
All settings in the SET AUTO DIAL, USER OPTIONS, TEL OPTIONS, and SETUP
SYSTEM functions are stored permanently and will be retained even in the event
of a power failure.
Page 37
27
User-Friendly Programming
We have designed your fax machine with on-screen programming and a Help key.
User-friendly programming helps you take full advantage of all the functions
your fax machine has to offer.
Since your fax programming is done on the LCD, we created step-by-step
on-screen prompts to help you program your fax machine. All you need to do is
follow the prompts as they guide you through the function menu selections and
programming options and settings.
Function Mode
You can access the function mode by pressing
Function
. When you enter the
function mode, your fax machine displays a list of main menu options from
which you can choose. These menu options appear one after the other on the
display. Select a menu option by pressing
Set
when the option appears on the
LCD. The display will scroll the options within that menu.
You can “scroll” more quickly through options by pressing
. When the screen
displays your selection, press
Set
. (Use to scroll backward if you passed your
choice or to save key strokes. Both arrow keys show all options, in the opposite
order.)
If you want to exit the Function Mode, press
Stop
.
See
Using This
Manual
p. 1
4
CHAPTER FOUR
On-Screen
Programming
Page 38
28
CHAPTER FOUR
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between the
currently selected option, and a help message giving brief instructions about how
to proceed. The display you'll probably see most often is shown below, showing
you, when you place a document in the feeder, that you can dial a number and
send a fax, or you can make a copy.
FAX: NO. & START
COPY: PRESS COPY
Function Selection T able
If you have a basic understanding of how to program a fax machine, you can
perform most of the programming settings without the Owner’s Manual. To help
you understand the function selections, options, and settings that are found in
your fax programs, use the Function Selection Table below.
1. TEMP. SETTINGS
Function Description Factory Set More Info
1. TIMER Send documents later. -- p. 45
2. POLLING Retrieve faxes from another OFF pp. 56-57
machine.
3. CALL RESERVE You can send a fax, then speak. OFF pp. 50-51
4. CONTRAST Change lightness or darkness AUTO p. 34
of fax you’re sending.
5. RESOLUTION Allows you to change resolution STANDARD pp. 34, 52
page by page.
6. OVERSEAS MODE Adjusts for sometimes difficult OFF p. 47
overseas transmissions.
7. COVERPAGE Automatically sends coverpage OFF pp. 49-50
you program.
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29
ON-SCREEN PROGRAMMING
2. CANCEL JOB
Function Description Factory Set More Info
Cancel a timed or polled job. p. 47
3. PRINT REPORTS
Function Description Factory Set More Info
1. ACT. REPORT p. 65-66
2. ALL DIAL p. 65-66
3. TEL. INDEX Print lists and reports of activity p. 65-66
4. COVER PAGE (Details in Chapter 9). p. 65-66
5. CALL BACK MSG p. 65-66
6. USER OPTIONS p. 65-66
7. XMIT REPORT OFF p. 65-66
8. MEMORY STATUS p. 65-66
9. CALLER ID p. 65-66
4. SET AUTO DIAL
Function Description Factory Set More Info
1. ONE-TOUCH DIAL Dial numbers stored in memory USER DEFINED pp. 22-23
by pressing only one key.
2. SPEED-DIAL Dial numbers stored in memory p. 24
pressing only 3 keys.
3. SETUP GROUPS Set up a group number
for broadcasting. pp. 25-26
5. USER OPTIONS
Function Description Factory Set More Info
1. SMOOTHING Enhance the appearance of ON p. 39
incoming faxes.
2. BEEPER Adjust volume level of beeper. LOW p. 26
3. COVERPG ON/OFF Send automatic coverpage OFF p. 49
with comment.
4.ERROR RE-TX Resend a fax if an error occurs. OFF p. 48
5. REDUCTION Reduce size of image. AUTO p. 40
6. RCD PAPER Select size of paper for fax LETTER p. 39
receiving.
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30
CHAPTER FOUR
7. SETUP SYSTEM
Function Description Factory Set More Info
1. DATE/TIME Enter date and time for LCD 01/01/2000 00:00 pp. 19-20
display and to print on
transmissions.
2. DAILY TIMER Send delayed jobs at the same 00:00 p. 45
time every day.
3. INTERVAL Select the interval of time OFF p. 66
between activity reports.
4. STATION ID Program name, fax number, -- p. 20
and telephone number to
appear on each transmitted page.
5. REMOTE CODE Enter code to activate or ON (✳51, #51) pp. 52-53
deactivate machine from a
remote location.
6. EASY RECEIVE Receive fax messages without ON pp. 36-37
pressing Start key.
7. SET COVERPAGE Register your own two p. 48
custom comments.
8. MF LINK Fax Receive Only/PC Primary/ PC Primary Multi-
PC Receive Only. Function
Link
®
or MFL
QuickStart
Manual
6. TEL OPTIONS
Function Description Factory Set More Info
1. TONE/PULSE Select dialing mode. TONE p. 19
2. RING DELAY Number of rings before machine 2 pp. 35, 37
answers in F/T or FAX ONLY
mode.
3. SPEAKER VOLUME Adjust speaker volume. LOW p. 38
4. F/T RING TIME Sets the time for “double-ring” 20 pp. 35, 38
in F/T mode.
5. RING VOLUME Adjust volume of ringer. MEDIUM p. 39
6. DISTINCTIVE Use with phone company OFF pp. 35, 53-55
distinctive ringing service
to register ring pattern
with fax machine.
7. CALLER ID View last 30 Caller IDs pp. 55-56
stored in memory.
8. HANDSET VOLUME Adjust handset volume. LOW p. 38
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31
ON-SCREEN PROGRAMMING
8. REMOTE FAX OPT (Only for FAX 1270, MFC 1770 and MFC1780)
Function Description Factory Set More Info
1. FAX STORAGE Store incoming fax in memory. OFF p. 59
2. FAX FWD/PAGING Set fax to forward fax/message. OFF pp. 60-61
3. REMOTE ACCESS Set code for retrieving faxes. 159✳ p. 61
4. PRINT FAX Print incoming faxes stored in p. 53
the memory.
0. INTERRUPT
Function Description Factory Set More Info
—— —— —— p. 46
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32
CHAPTER FOUR
Page 43
33
Sending Faxes
Before you begin:
■ Documents must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7
inches long. Your fax machine can only scan an image 8.2 inches wide,
regardless of how wide the paper is.
■ Make sure you insert documents face down, top edge first.
■ Adjust the paper guides to fit the width of your document.
Paper guides
■ The automatic document feeder (ADF) can hold up to 20 pages, feeding
each one individually through the fax machine. Use standard (20 lb.) paper
when using the ADF; if you’re using heavier paper, feed each sheet
individually to prevent paper jams.
5
CHAPTER FIVE
Basic Fax
Operation
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34
CHAPTER FIVE
■
Press
Resolution
(before you send the fax)to select the resolution for the
document you’re sending.
Standard — suitable for most typed documents.
Fine — good for small print; transmits a little slower than standard
resolution.
Super Fine — good for small print or artwork; transmits slower than fine
resolution.
Photo — use when document has varying shades of gray; slowest
transmission time.
■ DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or
fabric.
■ Make sure documents written with ink are completely dry.
Contrast Setting
If your document is very light or very dark, you might want to set the contrast
accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a
very dark document.
1
Insert the document, face down, in the feeder.
2
Press
Function
,
1
,
4
.
3
Use or to select AUTO, S.LIGHT, or S.DARK.
4
When the screen displays your selection, press
Set
.
5
Press
Stop
to exit.
6
Enter a fax number and press
Start
to send a fax — OR — Press
Copy
to
make a copy.
Manual T ransmission
Manual transmission lets you hear the dial tone, ringing, and fax receiving tones
before sending the fax.
1
Insert the document face down in the feeder.
2
Pick up the handset and listen for a dial tone
— OR — Press
Hook
and listen for a dial tone.
3
Enter the fax number you want to call (you can enter the digits using the
keypad, or you can enter a One Touch or Speed Dial number or you can
call from the Tel-index).
See
One-Touch
Dialing
p. 23
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35
BASIC FAX OPERATION
4
When you hear the fax tone, press
Start
.
5
If you’re using the handset, hang up.
Automatic T ransmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset
or press
Hook
.
1
Insert the document face down in the feeder.
2
Enter the fax number from One Touch or Speed Dial or Tel-index or keypad.
3
Press
Start
.
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, press
Redial/Pause
to retry
the number.
If you’re sending a fax automatically, the machine will detect if the line is busy
and will automatically redial up to three times.
Receiving Faxes
Select Answer Mode
Manual — You must answer all calls yourself. If you hear fax tones, press
Start
to begin receiving the fax, then hang up. You must use this mode with
Distinctive Ring.
Fax Only — The fax machine automatically answers every call as a fax call.
You cannot receive a voice call, but you can dial out and make a voice call.
F/T — The fax machine automatically answers every call. If the call is a fax, it
prints the fax. If the call is not a fax, it signals you with a double ring (ring-ring),
different from the phone company ringing, to alert you to pick up the call. If you
select this setting, you’ll need to set the Ring Delay and F/T Ring Time features
(on the following pages). If you have extension phones on the same line as the
fax machine, set Ring Delay to 4.
See
Speed Dial
p. 24
See
Distinctive
Ringing
p. 53
See
F/T (Fax/Tel)
Mode Only
p. 52
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36
CHAPTER FIVE
TAD — This is the only setting in which you can use an answering machine.
Your telephone answering device is connected to your fax machine, and answers
every call. Once the TAD answers, the fax machine listens for fax tones. If it
detects fax tones, it prints the fax.
The TAD setting works only with an external telephone answering device (TAD); it
does not work with telephone company voice mail. Ring Delay and F/T Ring
Time do not work in this setting.
Mode Q. ScanFunction Tel-index Resolution
09/06 15:25 FAX
MNL:
FAX:
F/T:
Current
Answer Mode
MANUAL
FAX ONLY
FAX/TEL
EXTERNAL ANSWERING SYSTEM
TAD:
Easy Receive
When you use this feature, you don’t have to press
Start
when you answer a fax
call and hear calling beeps. Just hold the handset and wait a few seconds. When
you see “RECEIVE” on the fax screen or when you hear “chirps” through the
handset of an extension phone connected to another wall jack, just replace the
handset, and the fax machine does the rest. Selecting ON allows the machine to
receive fax calls automatically, even if you lift the handset of an external or
extension phone. Selecting SEMI lets the fax machine receive the call only if
you’ve answered it at the fax machine. Selecting OFF means you’ll have to
activate the fax machine yourself, by pressing
Start
or by pressing
5
1
if
you are not at the fax machine.
In case Easy Receive does not work, because of a poor phone line connection, just
press
Start
or press the Activation Code
5
1
.
1
Press
Function
,
7
,
6
.
2
Use or to select ON, SEMI, or OFF.
3
Press
Set
when screen displays your selection.
4
Press
Stop
to exit.
If you’ve set the feature to ON, but your fax machine doesn’t automatically
connect a fax call when you lift the extension phone handset, press
5
1
.
At the fax machine, lift the handset and press
Start
.
If you send faxes from a computer on the same phone line and your fax machine
intercepts them, turn Easy Receive SEMI or OFF.
See
Operation
from
Extension
Telephone
p. 52
and
For F/T
(Fax/Tel)
Mode Only
p. 52
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37
BASIC FAX OPERATION
T o select or change your Answer Mode
1
Press
Mode
. The screen displays your current selection.
FAX/TEL
MANUAL
FAX ONLY
TAD
2
Continue to press
Mode
until your new selection appears. After 2 seconds, the
screen returns to the date and time display, along with your new Answer
Mode setting.
If you’re changing Answer Mode while in another operation, the screen returns to
the current operation display.
Setting Ring Delay
The Ring Delay setting determines the number of times the fax machine rings
before it answers. If you have extension phones on the same line as the fax
machine, set the Ring Delay to 4.
1
Press
Function
,
6
,
2
.
2
Press or to select how many times the line rings before the fax
machine answers (00 – 04). If you select 00, the line doesn’t ring at all.
3
Press
Set
when the screen displays your selection.
4
Press
Stop
to exit.
Setting F/T Ring Time
You need to determine how long the fax machine will send you its special double
ring when you have a voice call. This ringing happens after the initial ringing
from your telephone company (Ring Delay). Only the fax machine rings, for 10,
20, 30, or 60 seconds; no other phones on that number will ring the special
double ring (F/T Ring Time). However, you can answer the call on any extension
phone on the same phone number as the fax machine.
1
Press
Function
,
6
,
4
.
2
Press or to select how long the fax machine will ring to alert you that
you have a voice call.
3
Press
Set
when the screen displays your selection.
RING TIME:XX SEC
See
Operation
from
Extension
Telephone
p. 52
and
For F/T
(Fax/Tel)
Mode Only
p. 52
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38
CHAPTER FIVE
4
Press
Stop
to exit.
Now, when a call comes in and the machine is set to F/T Mode, all phones on this
line will ring the number of times you selected in Ring Delay.
You can let the fax machine pick up and detect if it’s a fax or voice call. If it’s a
fax call, the machine prints the fax. If it’s a voice call, the machine signals you
with a double ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double ringing, the fax machine continues
for the set time.
Speaker V olume
You can set the volume of the fax machine speaker.
1
Press
Function
,
6
,
3
.
2
Press or to select your volume setting (OFF, LOW, MEDIUM, or
HIGH).
3
Press
Set
when the screen displays your selection.
4
Press
Stop
to exit.
Setting the Handset V olume
You can set the Hand Set volume to LOW, HIGH, AMPLIFY. The factory setting
LOW. AMPLIFY is the setting for a user who is hearing-impaired.
The AMPLIFY volume level complies with FCC standards.
1
Press
Function
,
6
,
8
.
2
Press or to select your setting.
3
When the screen displays the setting you want, press
Set
.
4
Press
Stop
to exit.
It is important that you do not choose AMPLIFY unless all the
users are hearing-impaired. Otherwise, the default setting of AMPLIFY may
damage the hearing of some users.
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39
BASIC FAX OPERATION
Ring V olume
You can select how loudly, or if, the fax machine rings.
1
Press
Function
,
6
,
5
.
2
Press or to select OFF, LOW, MEDIUM, or HIGH.
3
Press
Set
when the screen displays your selection.
4
Press
Stop
to exit.
Even if you select OFF, the ring volume will remain LOW in F/T ringing (double
ringing), and LOW in Call Reservation.
Smoothing
When activated, this feature enhances the appearance of incoming faxes by
“smoothing” lines. It takes no longer to receive faxes in this setting, which comes
set to ON.
You cannot use “smoothing” for outgoing faxes, or for printing lists and reports.
1
Press
Function
,
5
,
1
.
2
Press or to choose ON or OFF.
3
Press
Set
.
4
Press
Stop
to exit.
Setting Recording Paper Size
You can use three sizes of paper for printing your faxes — letter, legal, and A4.
When you change the kind of paper you have loaded in the fax machine, you will
need to change the setting for recording paper size, so the fax machine will know
how to fit the incoming fax on the page. You can also select the level of page
reduction to fit on the paper in your fax machine.
1
Press
Function
,
5
,
6
. The screen displays
6.RCD PAPER
2
Use or to select LETTER, LEGAL or A4.
3
Press
Set
when the screen displays your selection.
4
Use or to select AUTO, 100%, 93%, 87% or 75%.
5
Press
Set
when the screen displays your selection.
6
Press
Stop
to exit.
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40
CHAPTER FIVE
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper (up to legal) in your fax machine. If you choose
AUTO, the fax machine chooses the level of reduction for you.
1
Press
Function
,
5
,
5
. The screen displays
5.REDUCTION
2
Use or to select the reduction ratio you want — AUTO, 93%, 87%,
or 75%. Choose 100% if you don't want a reduction.
3
Press
Set
when the screen displays your selection.
4
Press
Stop
to exit.
Recommended Reductions
If your paper is letter size (8.5" x 11"), and the incoming fax is
letter size, select 93%
A4, select 87%
legal size, select 75%.
If your paper is A4 (8.2" x 11.6"), and the incoming fax is
letter size, select 100%
A4, select 93%
If your paper is legal size (8.5" x 14"), and the incoming fax is
letter size, select 100%
A4, select 100%
legal size, select 93%.
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