Brother Fax User Manual

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Brother FAX Share

OPERATION MANUAL

Please read this manual thoroughly before using the fax function in the printer. Keep this manual in a convenient place for quick and easy reference at all times.

The product names in this guidebook are trademarks or registered trademarks of each manufacturer. The specifications are subject to change without notice.

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TABLE OF CONTENTS

ABOUT THE FAX FUNCTION ...........................................................................1

Features ........................................................................................................................................ 1

Specifications................................................................................................................................ 2

System Requirements..................................................................................................................... 4

CONNECTING TO THE PRINTER....................................................................5

Installing the External Fax Modem................................................................................................. 5

Settings on the Control Panel ......................................................................................................... 8

USING THE FAX DRIVER................................................................................10

Installing the Fax Driver.............................................................................................................. 10

Receiving Fax Messages.............................................................................................................. 10

Sending a Fax Message.................................................................................................................11

OTHER FUNCTIONS .........................................................................................13

Report Print................................................................................................................................. 13

Sharing the Fax Function on a Network ....................................................................................... 14

TROUBLESHOOTING.......................................................................................17

Messages on the Control Panel..................................................................................................... 17

Q & A......................................................................................................................................... 18

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ABOUT THE FAX FUNCTION

Features

By installing an External Fax Modem onto the printer, you can

1) Print a received fax message on plain paper directly to the printer.

OPERATION MANUAL

Telephone Line

External

Fax Modem

RS-232C

Cable

Gender Changer

2) Send a fax message from your computer.

Telephone

Line

External

Fax Modem

RS-232C

Cable

Gender Changer

Parallel I/F cable

3) Let multiple users send fax messages from each computer on a single telephone line if the printer is shared on the network and connected to the printer via a centronics parallel cable, USB cable (if applicable) or via a network share.

Print Queue

for Printer1

RS-232C

Cable

Telephone Line

Gender Changer

Printer1

4) Automatically print a fax sent / received report.

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File Server

PC1

PC2

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OPERATION MANUAL

Specifications

Printer

Compatibility: ITU-T Group 3 Coding system: MH Resolution: Horizontal: 200 dots/inch

External Fax Modem: Fax compatibility: Class 2.0

Auto reduction: Auto / Off / 90%

Fax driver

Operating system: Microsoft® Windows 3.1 / Windows 95 / Windows 98 / Windows /

Vertical: Standard mode; 100 lines/inch

Fine mode; 200 lines/inch (Only Fine mode is available in Windows NT 4.0)

Data transmission: 14,400 - 2,400 bps (Fax Speed)

Windows Me / NT 4.0

Resolution: Standard and Fine (Only Fine mode, 200 dpi in Windows NT

4.0.) Dial type: Tone / Pulse Cover page: A custom cover page can be created Phone book: Up to 1,000 numbers can be registered

Telephone numbers can be registered as groups (up to 64 per group)

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System Requirements

External Fax Modem

The printer can accept the following type of External Fax Modem: Interface standards: RS-232C Fax compatibility: Class 2.0 Data transmission: 14,400 - 2,400 bps (Fax Speed)

The following External Fax Modem can be used:

♦ 3Com/U.S. Robotics 56K Faxmodem

Note:

You cannot use a Class 1, Class 1.0 or Class 2 External Fax Modem.

PC and OS

OPERATION MANUAL

The fax driver works on the following types of PC and operating systems (OS): PC: IBM-PC/AT or compatible Operating system: Microsoft Windows 3.1 / Windows 95 / Windows 98 / Windows

Me / Windows NT 4.0

Caution

• The fax driver works in Windows NT 4.0 with Service Pack 3.0 or higher installed.

• You cannot use the fax function with later versions of Microsoft Windows.

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OPERATION MANUAL

CONNECTING TO THE PRINTER

Installing the External Fax Modem

Caution

You may have to purchase a gender changer to connect the RS-232C cable connected between the External Fax Modem and the serial interface on the printer, as both connectors are female.

HL-2060/HL-2400 Series/HL-3400N series

Follow the steps below to connect the External Fax Modem to your printer.

1. Turn on the printer.

2. Press the SEL switch on the control panel to set the printer off-line.

3. Press the SEL switch again while holding down the SHIFT switch. ‘HIDDEN PANEL’

is displayed on the LED.

1. Press the s or t switch until ‘EXT. FAX MODEM’ is displayed, then press the SET

switch.

2. Select ‘FAX MODEM=ON’ by pressing the SET switch. (Default setting is OFF.)

3. Turn off the printer.

4. Connect the External Fax Modem to the printer referring to the figure on the next

page.

HL-2460

Follow the steps below to connect the External Fax Model to your printer

1. Press the ‘+’ to until ‘INTERFACE MODE’ is displayed on the printer front panel,

and then press the ‘SET’ button.

2. At the INTERFACE menu, press the ‘+’ or ‘-‘ keys until ‘RS-232C’ is displayed, then

press the ‘SET’ button.

3. Press the ‘set’ button when ‘FAX MODE’ is displayed on the printer front panel and

you will see: ‘FAX MODE=OFF’, press the ‘+’ or ‘-‘ keys until ‘FAX MODE=ON’ is displayed and press the ‘SET’ button.

4. Press the ‘SET’ button to restart the printer.

5. Connect the External Fax Modem to the printer referring to the figure on the next

page.

Caution

When setting “FAX MODEM=ON and the FAX MODE=OFF (HL-2460 only)”, the RS232C (serial) interface is used only for the fax function. The printer cannot receive normal print data via the serial interface. If you want to use the RS-232C interface for sending print data, set “FAX MODEM=OFF” and the FAX MODE=OFF (HL-2460 only).

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External Fax

Modem

OPERATION MANUAL

Gender Changer

RS-232C Cable for

Modem

Serial Interface

Fig. 1 External Fax Modem Connector

Note

For detailed setup procedure of the External Fax Modem, refer to the user’s guide supplied with the External Fax Modem. Once installation is completed, be sure to turn on the External Fax Modem before turning on the printer so that the printer recognizes the modem.

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Page 8

OPERATION MANUAL

Settings on the Control Panel

You can change some of the FAX settings on the printer control panel.

HL-2060/HL-2400 Series/HL-3400N series

1. Press the SEL switch to make the printer off-line.

2. Press the MODE switch to enter the Mode Menu. Then, ‘INTERFACE MODE’ is

displayed.

3. Press the SET switch until ‘ADVANCED MODE’ is displayed.

4. Press the SET switch.

5. Press the SET switch until ‘FAX MODE’ is displayed.

6. Press the SET switch.

HL-2460

1. Press the ‘+’ to until ‘INTERFACE MODE’ is displayed on the printer front panel,

and then press the ‘SET’ button.

2. At the INTERFACE menu, press the ‘+’ or ‘-‘ keys until ‘RS-232C’ is displayed, then

press the ‘SET’ button.

3. Press the ‘+’ or ‘-‘ keys to scroll through the different options. Press the SET button to

select a setting and then change.

Menu Descriptions

RING DELAY

REDUCTION

FAX RAM SIZE

RECEIVE

INTERVAL

Number of rings before the printer answers when receiving fax data. Select from 0 to 4. The factory default setting is 2. Set if the received fax data is reduced for printing or not.

AUTO: reduced automatically (factory default setting) OFF: not reduced automatically 90%: reduced to 90%

Set the RAM size used for the fax function. After turning the printer off and on the setting is active. The factory setting is 1MB. The maximum size that can be set is 15 MB, this depends on the memory size installed into the printer.

Select if the printer is to receive fax data or not. When the printer only sends Fax data, select this to OFF.

ON: Receive fax data (factory default setting) OFF: Does not receive fax data

Set the interval to print a fax sent / received report. The factory setting is OFF. Select one of the following 7 types.

OFF: No printing 6H: every 6 hours, 12H: every 12 hours, 24H: every 24 hours 2D: every 2 days, 4D: every 4 days, 7D: every 7 days

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USING THE FAX DRIVER

Installing the Fax Driver

Windows 95 / Windows 98 / Windows Me / Windows NT 4.0

1. Click Start, and select Printers from the Settings menu.

2. Click the Add printer icon in the Printers folder.

3. Follow the instructions that appear on the screen. If you have already created a

network share on your file server, specify the share name on your file server.

Caution

When installing the fax driver in Windows NT 4.0, be sure to install it as a “Local Printer” in Add Printer Wizard. You should select the network port after installing the fax driver if you want to use it as a network printer. If you install the fax driver as a “Network Printer”, it will not work.

OPERATION MANUAL

Receiving Fax Messages

When the printer power is on, the printer automatically receives fax data through the External Fax Modem and prints the data. The ‘FAX RECEIVING’ message appears while the printer is receiving data.

You can also make a setting on the control panel to not receive fax data. For details, refer to ‘Settings on the Control Panel’ in this manual.

Caution

When the ‘FAX RECEIVING’ message appears on the control panel, do not turn off the printer as this will result in the fax data not being completely received.

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OPERATION MANUAL

Sending a Fax Message

Windows

95 / Windows 98 / Windows Me / Window NT 4.0

Please note that this driver is not designed to work on Windows 2000 systems. <Select the fax driver> To select the driver from the Printer Folder:

1. Click Start, and select Printers from the Settings menu.

2. Select ‘Brother FAX Share’ from the list of the printer drivers installed onto your

computer. Then, click the right mouse button and select Set As Default.

To select the driver from the application software,

1. Select Printer Setup or Page Setup in the File menu.

(The setting dialog box appears after selecting Print in some application software.)

2. Change the printer driver to ‘Brother FAX Share’ in the setting dialog box.

1. Select Print in the File menu of the application software.

2. The Print dialog box appears. Press the OK button to show the FAX Sending dialog

box.

3. Enter the telephone number and other items as required and then press the Start button

to send the fax data to the printer.

4. The printer sends the fax data through the External Fax Modem.

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OPERATION MANUAL

The ‘FAX SENDING’ message appears on the control panel while the printer is sending the fax data.

Caution

When the ‘FAX SENDING’ message appears on the control panel, do not turn off the printer as this will result in the fax data not being completely sent.

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Page 12

OPERATION MANUAL

OTHER FUNCTIONS

Report Print

The printer automatically prints the sent / received report when the selected interval has passed. The printing intervals can be specified with the INTERVAL menu on the control panel. Refer to ‘Settings on the Control Panel’ make the interval setting.

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Page 13

Sharing the Fax Function on a Network

When the printer is shared on a network, the fax function can be also shared. Select the

same printer as the one which is used as the network printer.

Network

OPERATION MANUAL

Telephone

Line

RS-232C

Cable

Gender

Changer

Printer1

Parallel I/F

PC2

Fig. 2 Windows 95 / Windows 98 / Windows Me / Windows NT 4.0 Peer to Peer Sample

The printer with the External Fax Modem installed is connected to PC2 as shown in the

above figure.

In order to send the fax data from PC1 to Printer1, set ‘Print to the following port’ in the

Properties of Brother FAX Share ‘\\PC2\Printer1’ in the Printer folder on PC1. (Refer to the illustration below for Windows 95.)

PC1

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Page 14

OPERATION MANUAL

Telephone Line

If your printer is connected to a network through a parallel share, or via a print server

connected directly to the network cable, it is possible to send faxes from each client PC directly to the printer.

For example: Printer1 has the External Fax Modem installed and is connected to the file

server through the network as shown above. The print queue for Printer1 is set on the file server.

Network

Print Queue

Printer1

for Printer1

File Server

PC1

PC2

RS-232C Cable

Gender

Changer

Fig. 3 Sharing on a File Server

In order to send fax data from PC1 or PC2 to the External Fax Modem in Printer1, set

‘Print to the following port’ in the Properties of Brother FAX Share to the queue name of the shared printer on the network, e.g. ‘\\NWserver\Printer1’ in the Printers folder of PC1 or PC2. (Refer to the illustration below for Windows 95/98/Me.)

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Page 15

TROUBLESHOOTING

Messages on the Control Panel

Status Display

Error Message Meaning FAX SENDING

FAX RECEIVING MC READY ...

MC PRINT ...

Error Messages If a problem occurs during use of the fax function, the following message appears;

Error Message Meaning Action UNKNOWN

LANGUAGE

Fax data was sent although

the External Fax Modem is not selected.

The printer is sending the fax data. The printer is receiving the fax data. ‘MC’ shows that the printer is in the fax mode.

(MC = Modem Control)

Turn off and on the printer. Set ‘FAX

MODEM=ON’ on the printer control panel.

OPERATION MANUAL

Error Print If one of the following errors occurs during use of the fax function, the printer prints out an

error message on paper. In order to recover from the error, follow the instructions printed on the paper.

• Sending memory full

• Receiving memory full

• Other memory full

• Transmission error

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