Brother DS-920DW User Manual

Button Manager V2 User's Guide

Version C

ENG

Copyright

Information in this document is subject to change without notice. The software described in this document is furnished under a license agreement. The software may be used or copied only in accordance with the terms of those agreements. No part of this publication can be reproduced in any form or by any means without prior written permission of Brother Industries, Ltd.

Trademark

Brother is the trademark of Brother Industries, Ltd.

Microsoft, Windows and Paint are registered trademarks of Microsoft Corporation.

Other names and products mentioned in this document may be trademarks or registered trademarks of their respective companies.

NOTE

• Button Manager V2 is only available to Windows® users.

• This User’s guide uses screen captures from a Brother DS-620 scanner basically.

1 Product Overview 1

Button Manager V2 features .......................................................................................... 1

2 Installation 2

Using the wizard to install Button Manager V2 .............................................................. 2

3 Start Scanning 4

Starting Button Manager V2 .......................................................................................... 4

Default functions and predefined tasks Checking button configurations before scanning Scanning using the default settings

4 Button Panel Configuration 12

Changing scan button properties ................................................................................. 12

Basic properties Image adjustment properties

Image processing properties Sending scans to an shared folder Sending scans to an FTP server Sending scans to a new software application Creating new profiles Using the options menu

Settings

Others

Advanced

About

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5 Advanced Functions 37

Opening your scanned image in a software application .............................................. 37

Saving your images as PDF files Sending scans to a printer Using “drag and drop” to save your file to a button in the Button Panel

6 Storing Your Scanned Documents in the Cloud 43

Brother’s BR-Docs software ........................................................................................ 43

7 Troubleshooting 45

Removing the Button Manager V2 icon from the system tray ..................................... 47

System requirements

8 Index 48

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Product Overview

Button Manager V2 provides an easy way to scan your document and then send the scanned image

to the destination or software application of your choice. You can assign up to nine different destinations to complete your frequently-performed tasks, and can customize how you want different document types scanned and saved.

Button Manager V2 features

Button Manager V2 provides the following features to manage your scanned documents more

effectively:

• Scanning and inserting your image in a software application

Use Button Manager V2 to open a scanned image directly into a software application. For example, to insert a scanned picture into a document, scan the picture, Microsoft Word will be launched automatically, and the scanned image will be displayed in your Microsoft Word document.

This is a party photo.

• Uploading your scanned image to the network

Use Button Manager V2 to scan and upload scanned images to various network file servers, including FTP and other locations on your network.

• Displaying the scanner’s TWAIN user interface

For more advanced scan settings, use Button Manager V2’s TWAIN user interface and customize your scan configurations to fit with your application needs.

• Supporting outside plug-in applications

If you are a software developer, you can develop and add your own plug-in features to expand

Button Manager V2’s scanning functions.

Installation

NOTE Install the scanner driver FIRST before installing Button Manager V2.

Using the wizard to install Button Manager V2

1. Put the DVD-ROM into your DVD-ROM drive.

2. When the Setup screen appears, click Additional Applications, and then select Install Button

Manager.

NOTE

If the Brother screen does not appear automatically, go to Computer (My Computer). Double-click on the DVD-ROM icon, and then double-click AutoRun.exe If the user account control screen appears, click Allow or Yes.

3. The InstallShield Wizard appears and will guide you through the installation.

4. When the InstallShield Wizard is complete, click Finish.

Start Scanning

After installing the scanner driver and Button Manager V2, you must restart your computer. After restarting, Button Manager V2 will launch automatically when your scanner is connected and turned on. A shortcut icon will appear in the system tray at the lower right corner of your Desktop.

When you start scanning, you can use Button Manager V2’s default settings or customize the scan settings for your own needs. For more information on customizing Button Manager V2’s scanning configurations, see Changing scan button properties on page 12.

Before scanning, take a moment to become familiar with Button Manager V2 Button Panel and the types of scanning formats and configurations available by default.

Starting Button Manager V2

1. If Button Manager V2 is not already open, click the Button Manager V2 icon in the system tray at the bottom right corner of your Desktop to launch the application.

If Button Manager V2 is installed but the icon is not visible, click the system tray, and then click the Button Manager V2 icon.

to view the rest of your

2. View the rest of your system tray, and then click the Button Manager V2 icon.

Button Manager V2 icon

NOTE

If the Button Manager V2 icon does not appear in the Windows system tray, first make sure that your scanner is connected to your computer via USB cable. If it is connected, and you still do not see the

Button Manager V2 icon, turn your scanner off and then back on.

3. Button Manager V2 Button Panel appears.

Check Box

When a check box is selected,

this scan button becomes the

default scan type.

Your scanner model is listed in the Button Panel’s title bar.

Function Icons (Buttons)

Each button represents a scan function. Six functions are pre-programmed and three are ready for customization.

Use the arrows to scroll up or down through the Button Panel.

4. To review a button’s configuration details, click the button in the Button Panel. The Scan

Information screen appears.

NOTE

You can also view the Scan Information screen by pressing the Start button on your scanner. When you use this method, click Cancel Scan after viewing this screen, so that your scanner does not start a new scan.

5. To cycle through all of the buttons in the Button Panel, click the and buttons.

6. To check the scan configuration of any button, right-click on the button. The Button Properties window appears, showing the default scan configuration. For more information on button defaults, see Default functions and predefined tasks on page 7.

7. To start a scan, click on the scan button you want to use. The scanner begins to scan your document and will deliver the scanned image to the default destination, as listed in that button’s Button Properties window.

8. To change the scan configuration of any button, right-click on the scan button to open the Button

Properties window, where you can customize button settings. For more information, see Button Panel Configuration on page 12.

9. To close the Button Panel, click the Close button

Default functions and predefined tasks

Button Manager V2 features nine function buttons, some of which are pre-configured for your most

frequently-used tasks, such as scanning to a folder, scanning to an email, and scanning to a printer. Six of the buttons are already configured and named, and three of the buttons are ready for you to customize.

This table describes the pre-configured buttons in the Button Panel. To change any of these settings or names, see Button Panel Configuration on page 12.

NOTE

The order in which the button names appear in your Button Panel may be different than the order shown below, depending on the scanner model you are using.

Name Destination/Application Preset Scan Settings

Scan Select this button to scan a document and

send it to a folder or view it in an application that is already launched.

Scan To App Select this button to scan a document,

launch Microsoft Paint, and open the scanned image in Microsoft Paint.

E-Mail Select this button to scan a document and

send the scanned image as an email attachment from your default email application.

Printer Select this button to scan a document and

print the scanned image from your default printer.

Color, 200 dpi, JPEG, Auto Crop

Color, 200 dpi, BMP, Auto Crop

Shared Folder Select this button to scan a document and

Color, 200 dpi, JPEG, Auto Crop save the scanned image to a shared folder on the network.

FTP Select this button to scan a document and

Color, 200 dpi, JPEG, Auto Crop save the scanned image to a network file server, such as FTP.

Name Destination/Application Preset Scan Settings

Button 7 Select this button to customize its scan

Color, 200 dpi, JPEG, Auto Crop settings for scanning a document and sending the image to a specific destination. (Scan settings for the button must be set in advance and the button name can be customized.)

Button 8 Select this button to customize its scan

Button 9 Select this button to customize its scan

NOTE

• To use the scanner’s default settings, set up your computer before installing Button Manager V2 if needed. For example, network access is needed to use Shared Folder, or Internet environment is required for FTP.

• To send your scanned images to a network server such as FTP, make sure you have network server access. You may need to create a login name and password first.

• Microsoft .NET Framework: To accurately send your scanned images to a network server, Microsoft .NET Framework 2.0 or higher is required on your computer. Check the program and the version by choosing Start > Control Panel > Add or Remove Programs. A list of programs will be displayed; if you have installed Microsoft .NET Framework, the program and version will be shown in the list.

Checking button configurations before scanning

Folder and Basic Scan

Name of the Selected Button

1. Button Manager V2 Button Panel displays five buttons at one time. Click the and to scroll up or down in the Button Panel.

2. Right-click any button to view its configuration properties.

3. The Button Properties window appears (in this example, the Scan button was selected).

Button Name

Image Mode Selection Box

file name for the scanned image

Sc an To destination and settings

Parameters

4. You can change settings such as file format, destination application, or scan parameters in the

Button Properties window. For more information on changing settings, see Button Panel Configuration starting on page 12.

5. Click OK to save your settings and exit. Click Cancel to close this screen without saving changes.

Scanning using the default settings

Press the Start button on your scanner to scan your document, process it, and send it to the software

application pre-programmed for the scanning function you choose on the Button Panel.

1. Insert t

he document you want to scan into your scanner.

2. In the Button Panel, select the check box in the button you want to use. For example, if you want to scan using the Scan To App button, which launches Microsoft Paint and then displays the scanned image in the Microsoft Paint window, select the checkbox for the Scan To App button.

3. Press the Start button on your scanner.

4. When scanning is finished, Button Manager V2 launches Microsoft Paint and the scanned image appears in the Microsoft Paint window.

Button Panel Configuration

In Button Manager V2, you can customize the buttons in the Button Panel; change button names, update the default settings, and customize scanning properties, including destination applications and how scanned files are stored and named.

Changing scan button properties

1. Click the Button Manager V2 icon

2. Button Manager V2 launches.

in the system tray.

3. Click and to scroll through the Button Panel until you find the button you want to change. Right-click on the button to view its Button Properties screen.

4. Click on any of the tabs to make changes to the scanning properties:

• Basic tab: Use to select basic scan settings, including image mode, resolution, paper size, file path and file name, and your desired Scan To destination. For more information, see Basic properties on page 14.

• Image Adjustment tab: Use to set the desired brightness and contrast values to help improve your scanned image. For more information, see Image adjustment properties on page 20.

• Image Processing tab: Use to rotate your scanned image. For more information, see Image processing properties on page 22.

5. Click OK to save your settings and exit. Click Cancel to close this screen without saving changes.

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Brother DS-920DW User Manual

Copyright

Trademark

Table of Contents

Product Overview

Button Manager V2 features

Installation

Using the wizard to install Button Manager V2

Start Scanning

Starting Button Manager V2

Default functions and predefined tasks

Checking button configurations before scanning

Scanning using the default settings

Button Panel Configuration

Changing scan button properties