Brother DS-720D User Manual
User’s Guide
DS-620
DS-720D
Version A
USA
Using the documentation
Thank you for buying a Brother machine! Reading the documentation will help you make the most of your
machine.
Symbols and conventions used in the documentation
The following symbols and conventions are used throughout the documentation.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may
result in damage to property or loss of product functionality.
NOTE Notes tell you how you should respond to a situation that may arise or give tips
about how the operation works with other features.
Bold Bold style identifies keys on the machine or computer screen.
Italics Italicized style emphasizes an important point or refers you to a related topic.
NOTE
• For DSmobile 720D users: This guide uses DSmobile 620 screen images, unless otherwise indicated.
• If you are using a tablet running Windows
by clicking with your mouse.
®
, you can make your selections either by tapping the screen or
i
Trademarks
The Brother logo, Brother and DSmobile are registered trademarks of Brother Industries, Ltd.
Apple, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the United States and other
countries.
Windows and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the
United States and / or other countries.
Nuance, the Nuance logo and PaperPort are trademarks or registered trademarks of Nuance
Communications, Inc. or its affiliates in the United States and / or other countries.
Any trade names and product names of companies appearing on Brother products, related
documents and any other materials are all trademarks or registered trademarks of those respective
companies.
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Table of Contents
1 General Information 1
Scanner overview .....................................................................................................................................1
LED indications .........................................................................................................................................2
2 Installing the Scanner Driver and Scanning Software 3
For Windows® users .................................................................................................................................3
For Macintosh users .................................................................................................................................5
3 Document Specifications 6
Acceptable documents .............................................................................................................................6
Unacceptable documents .........................................................................................................................7
Documents recommended for use with the Carrier Sheet ........................................................................7
4 Scan Preparation 9
Loading a document .................................................................................................................................9
Loading the Carrier Sheet .......................................................................................................................10
Important Carrier Sheet tips .............................................................................................................11
5 Scanning Applications and Settings 12
Choosing your scanning software ...........................................................................................................12
Using DSmobileCapture (for Windows
Changing DSmobileCapture scan settings (for Windows
File settings ......................................................................................................................................16
Image settings ..................................................................................................................................17
Paper settings ...................................................................................................................................18
Preview settings ...............................................................................................................................20
Options settings ................................................................................................................................21
Imprinter settings ..............................................................................................................................22
Information ........................................................................................................................................23
Using DSmobileCapture (for Macintosh) ................................................................................................24
Changing DSmobileCapture scan settings (for Macintosh) ....................................................................25
Image settings ..................................................................................................................................25
File settings ......................................................................................................................................27
Paper settings ...................................................................................................................................28
Options settings ................................................................................................................................29
Information ........................................................................................................................................30
Using Button Manager V2 (for Windows
Scanning methods ............................................................................................................................33
Scan buttons in the Button Manager V2 Button Panel (for Windows
Scan to an image ..............................................................................................................................34
Scan to BR-Docs ..............................................................................................................................34
Scan to an application ......................................................................................................................35
Scan to an email ...............................................................................................................................35
Scan to a printer ...............................................................................................................................36
Scan to shared folder .......................................................................................................................36
®
) ................................................................................................13
®
) .............................................................................................31
®
) ....................................................................16
®
) ..................................................34
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Scan to a FTP server ........................................................................................................................36
6 Scanner Calibration 37
Calibration using software (for Windows®) .............................................................................................37
Calibration using software (for Macintosh) .............................................................................................40
7 Scanner Maintenance 42
Cleaning the outside of your scanner .....................................................................................................42
Cleaning the inside of your scanner .......................................................................................................42
8 Troubleshooting 44
Error and maintenance messages ..........................................................................................................44
Troubleshooting ......................................................................................................................................45
A Appendix A 50
Specifications ..........................................................................................................................................50
General .............................................................................................................................................50
Scanner ............................................................................................................................................51
Interfaces ..........................................................................................................................................52
Computer requirements ....................................................................................................................52
B Appendix B 53
Contacting Brother ..................................................................................................................................53
Register your product .......................................................................................................................53
Frequently asked questions (FAQs) .................................................................................................53
For customer service ........................................................................................................................54
Technical support (for PageManager and BizCard) ...............................................................................55
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1
General Information 1
Scanner overview
Front
5
1
1
2
4
3
1 Top cover
2 Start button
• (For Windows
Press to start scanning while using Button Manager V2.
For more information, see Using Button Manager V2 (for Windows
• (For Macintosh)
Press to start scanning while using DSmobileCapture.
For more information, see Using DSmobileCapture (for Macintosh) on page 24.
3 Document guide
4 Feeder slot
5 Left edge
®
)
®
) on page 31.
1
General Information
Rear
DS-620 DS-720D
2
1
1 Micro USB port
2 Paper ejection slot
LED indications
1
2
1
LED indication Machine Status
No light The machine is not connected to your computer.
Green light The machine is ready to scan.
Blinking green The machine is scanning a document.
Rapidly blinking red Some error occurred. The top cover is open, or a document is jammed.
2
Installing the Scanner Driver and
2
Scanning Software
For Windows® users
NOTE
• Make sure that your computer is ON and you are logged on with Administrator rights.
• DO NOT connect the Micro USB Cable yet.
• If your computer does not have a DVD-ROM drive, the supplied DVD-ROM does not contain drivers for
your operating system, or you want to download manuals and utilities, visit your model page at
http://solutions.brother.com/
a Insert the DVD-ROM.
b When the Setup screen appears, click Install Scanner Driver and follow the on-screen instructions.
.
2
2
NOTE
• If the Brother screen does not appear automatically, go to My Computer (Computer), double-click the
CD-ROM icon, and then double-click AutoRun.exe.
• When you install the scanner driver, DSmobileCapture (a scanning application) will be installed at the
same time. For more information on using DSmobileCapture, see Using DSmobileCapture (for Windows
on page 13.
®
)
3
Installing the Scanner Driver and Scanning Software
c Click Additional Applications to install any of these applications during setup.
• Button Manager V2: document scanning and storing (in specified destinations)
• PaperPort™ 12SE: document scanning, editing and management
• Presto! BizCard 6: business card scanning, editing and management
• BR-Receipts: receipt scanning, editing and management
2
NOTE
• To register your product and download BR-Receipts (included with DS-720D; available for purchase with
DS-620), click Download BR-Receipts to access the Brother Online site at
http://www.brother.com/product/brotheronline/
• For more information on which scanning application will work best for you, see Choosing your scanning
software on page 12.
.
4
Installing the Scanner Driver and Scanning Software
For Macintosh users
NOTE
• Make sure that your computer is ON and you are logged on with Administrator rights.
• DO NOT connect the Micro USB Cable yet.
• If your computer does not have a DVD-ROM drive, the supplied DVD-ROM does not contain drivers for
your operating system, or you want to download manuals and utilities, visit your model page at
http://solutions.brother.com/
a Insert the DVD-ROM.
b Double-click on the DVD icon, and then double-click DS-620 (DS-720D).
c Double-click on Brother DS-620 (DS-720D) and follow the on-screen instructions to install the scanner
driver.
.
2
NOTE
When you install the scanner driver, DSmobileCapture (a scanning application) will be installed at the
same time. For more information on using DSmobileCapture, see Using DSmobileCapture (for Macintosh)
on page 24.
d Click one of these folders to install the application during setup.
• Presto! PageManager 9: document scanning, editing and management
• Presto! BizCard 6: business card scanning, editing and management
• BR-Receipts: receipt scanning, editing and management
NOTE
•Clicking Presto! PageManager or Presto! BizCard will bring you to NewSoft Technology Corporation’s
website. Download the application from this website.
• To register your product and download BR-Receipts (included with DS-720D; available for purchase with
DS-620), double-click BR-Receipts to access the Brother Online site at
http://www.brother.com/product/brotheronline/
• For more information on which scanning application will work best for you, see Choosing your scanning
software on page 12.
.
5
3
Document Specifications 3
Acceptable documents
Standard Paper Length 1 side scan
3.5 in. to 32 in. (90 mm to 812.8 mm)
2 side scan (DS-720D only)
3.5 in. to 16 in. (90 mm to 406.4 mm)
Width 2.2 in. to 8.5 in. (55 mm to 215.9 mm)
Weight 16 lb to 28 lb (60 g/m
To scan thinner document, use the Carrier Sheet (see Loading
the Carrier Sheet on page 10).
Maximum Number of Pages 1 page (1 sheet)
Standard Paper Size A4 8.3 × 11.7 in. (210 × 297 mm)
A5 5.8 × 8.3 in. (148 × 210 mm)
A6 4.1 × 5.8 in. (105 × 148 mm)
A7 2.9 × 4.1 in. (74 × 105 mm)
A8 2.0 × 2.9 in. (52 × 74 mm)
B5 7.2 × 10.1 in. (182 × 257 mm)
B6 5.0 × 7.2 in. (128 × 182 mm)
B7 3.6 × 5.0 in. (91 × 128 mm)
B8 2.5 × 3.6 in. (64 × 91 mm)
Legal 8.5 × 14 in. (215.9 × 355.6 mm)
Letter 8.5 × 11 in. (215.9 × 279.4 mm)
2
to 105 g/m2)
3
Plastic Cards
(DS-620: non-embossed cards only)
Receipts Length 1 side scan
Length 1.57 in. to 3.4 in. (40 mm to 86 mm)
Width 1.57 in. to 3.4 in. (40 mm to 86 mm)
Standard Size (ISO) 3.37 × 2.13 × 0.03 in. (85.6 × 54.0 × 0.76 mm)
Material Plastic (PET)
Type Plastic card such as a driver’s license or an insurance card
Thickness Less than 0.031 in. (0.8 mm)
Maximum Number of Pages 1 page (1 sheet)
3.5 in. to 32 in. (90 mm to 812.8 mm)
2 side scan (DS-720D only)
3.5 in. to 16 in. (90 mm to 406.4 mm)
Width 2.2 in. to 8.5 in. (55 mm to 215.9 mm)
Thickness More than 0.016 in. (0.04 mm)
Maximum Number of Pages 1 page (1 sheet)
6
Document Specifications
Unacceptable documents
Documents with paper clips or staples
Documents with wet ink
Fabrics, metallic sheets, overhead projector sheets
Glossy or mirrored media
Embossed plastic cards
Documents that exceed recommended thicknesses
Documents recommended for use with the Carrier Sheet
Use the supplied Carrier Sheet when you scan the following:
Documents with a carbon sheet attached on the back
Documents written in pencil
Documents narrower than 2.2 in. (55 mm) wide
Documents shorter than 3.5 in. (90 mm) long
Documents of uneven thickness, such as envelopes
Documents with large wrinkles or curls
Bent or damaged documents
Documents that use tracing paper
Documents that use coated paper
Photographs (photographic paper)
3
Documents printed on perforated paper
Documents printed on unusually-shaped paper (not square or rectangle)
Documents with photos, notes, or stickers affixed to them
Documents that use carbonless paper
Documents that use loose-leaf paper or any paper with holes in it
Photographic negatives
For more information about using the Carrier Sheet when scanning, see Loading the Carrier Sheet on
page 10.
CAUTION
To avoid cutting yourself, do not slide or scrape your hand or fingers along the edges of the Carrier Sheet.
7
Document Specifications
IMPORTANT
• Do not place the Carrier Sheet in direct sunlight or in an area subject to high temperatures and high
humidity, or the Carrier Sheet may warp.
• Do not place large or heavy objects on the Carrier Sheet when it is lying flat.
• Do not bend or pull the Carrier Sheet. If it becomes damaged, it may not be acceptable for scanning, and
should not be used.
3
8
4
Scan Preparation 4
Loading a document
IMPORTANT
• Insert only one page into the scanner at a time. Insert the next page only after the first one is completely
scanned. Inserting more than one page at a time may cause your scanner to malfunction.
• DO NOT pull on the document while it is feeding.
• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted, or taped.
• DO NOT try to scan cardboard or fabric.
NOTE
• Make sure there is enough space behind the paper ejection slot. The scanned document will be ejected
from the rear of the scanner.
• Make sure documents that have ink or correction fluid on them are completely dry.
• Certain types of plastic cards may be scratched when scanned. To prevent damage to the card, we
recommended using the Carrier Sheet. For more information, see Loading the Carrier Sheet on page 10.
a Set your document a face up in the feeder slot b and align the left edge of the page with the left edge
of the feeder slot
To scan a plastic card
card with the left edge of the feeder slot
For DS-720D: When you perform duplex scanning, insert the first page face up into the feeder slot.
c.
a, set the card top edge first into the feeder slot b and align the left edge of the
c.
b Slide the document guide d until it touches the right side of the document.
c Gently insert the document until you feel its top edge touch the inside of the scanner.
4
43
2
1
3
4
1
2
9
Scan Preparation
Loading the Carrier Sheet
NOTE
Make sure documents that have ink or correction fluid on them are completely dry.
a Set the document you want to scan in the left corner of the Carrier Sheet and align the top of the
document with the top left corner of the Carrier Sheet.
4
b Set the Carrier Sheet a, document face up, with the black edge first in the feeder slot b and align the
left edge of the Carrier Sheet with the left edge of the feeder slot
For DS-720D: When you perform duplex scanning, insert the first page face up into the feeder slot.
c.
c Slide the document guide d against the right side of the Carrier Sheet.
d Gently insert the Carrier Sheet until you feel its top edge touch the inside of the scanner.
43
2
1
10
Scan Preparation
Important Carrier Sheet tips
To avoid document jams, do not load the Carrier Sheet upside down. For more information, see Loading
the Carrier Sheet on page 10.
To avoid document jams, do not put several small documents into the Carrier Sheet at the same time.
Insert only one document into the Carrier Sheet at a time.
Do not write on the Carrier Sheet, as the writing may be seen in scanned documents. If the Carrier Sheet
becomes dirty, wipe it with a dry cloth.
Do not leave documents in the Carrier Sheet for extended periods of time, as the printing on the
documents may bleed through onto the Carrier Sheet.
4
11
5
Scanning Applications and Settings 5
Choosing your scanning software
After downloading the scanner drivers, select a scanning software application for saving scanned images to
your computer. Brother has supplied several options for you on the DVD-ROM; use this table to help
determine which of the included scanning applications will work best for you:
Software Function For more information
DSmobileCapture Document scanning, browsing and filing For Windows
ture (for Windows
For Macintosh: See Using DSmobileCapture (for Macintosh) on page 24.
Button Manager V2
(Windows
Nuance PaperPort
(Windows
Presto! PageManager 9
(Macintosh only)
Presto! BizCard 6 Business card scanning, editing and man-
BR-Receipts
(for DS-620 only: available
for purchase)
®
only)
®
only)
™
12SE
Document scanning and storing (in specified destinations)
Document scanning, OCR scanning, editing and management
Document scanning, OCR scanning, editing and management
agement
Receipt scanning and management See the software’s user instructions.
See the software’s user instructions or Us-
ing Button Manager V2 (for Windows®) on
page 31.
See the software’s user instructions.
See the software’s user instructions.
See the Presto! BizCard User’s Manual
which will be downloaded onto your computer when you download the software.
®
: See Using DSmobileCap-
®
) on page 13.
5
NOTE
•Clicking Presto! PageManager or Presto! BizCard will bring you to NewSoft Technology Corporation’s
website. Download the application from this website.
• To register your product and download BR-Receipts (included with DS-720D; available for purchase with
DS-620), double-click BR-Receipts to access the Brother Online site at
http://www.brother.com/product/brotheronline/
.
12
Scanning Applications and Settings
Using DSmobileCapture (for Windows®)
a Connect the supplied Micro USB Cable to the Micro USB port at your scanner. Connect the cable to your
computer.
b Double-click the DSmobileCapture shortcut on your desktop.
c The Select Scanner Model dialog box appears. Select TWAIN under Driver Type and select Brother
DS-620 (DS-720D) under Scanner Model, and then click OK.
5
d DSmobileCapture launches.
13
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