Brother DS-640 User manual

DSmobile DS-640/DS-740D/DS-940DW

Quick Setup Guide

Not all models are available in all

The latest manuals and FAQs are available at support.brother.com

Please read the Product Safety Guide rst, then read this guide for the correct installation procedure.
Save this guide after setup for your reference.

countries.

WARNING

Unpack the scanner and check the components

1

The components included in the box may differ depending on your country. Remove the protective tape

and lm covering the scanner.

WARNING indicates a potentially hazardous situation which, if not avoided, could result in
death or serious injuries.

WARNING

This product is packaged in a plastic bag. To avoid suffocation, keep
plastic bags away from babies and children. The bag is not a toy.

NOTE

• We recommend saving the original packaging in case you must ship
your scanner.

Micro USB 3.0

Cable

Calibration Sheet Warranty Card

Quick Setup

Guide/Product

Safety Guide

• To establish a local connection to a computer, use the supplied micro
USB 3.0 cable.

Secure Network Access
Your machine’s default password is on the label on the bottom of
the scanner (preceded by “Pwd”). We strongly recommend you change
it to protect your machine from unauthorised access.

Connect your scanner to the computer

2

DSmobile DS-640/DS-740D

Connect your scanner to the computer using the supplied USB cable.

DSmobile DS-940DW

1. Connect your scanner to the computer using the supplied USB cable.

2. Wait until the scanner's built-in battery is fully charged (the Battery LED blinks

in green) before you use the scanner.

3. Press to turn the scanner on.

Insert the microSD memory card into the scanner (optional)

3

(DSmobile DS-940DW only)

If you plan to save les to a microSD memory card (purchased separately),

gently insert the card into your scanner's memory card slot with the printed
side facing downwards.

Example:

DSmobile DS-740D

UK Version A

1

Install software

4

Using your scanner with your computer

A

NOTE

Make sure that you are logged on with Administrator rights.

Mac and Windows computers

Download the full driver and software package.

For Windows: support.brother.com/windows
For Mac: support.brother.com/mac

Double-click the downloaded file to begin the

installation, and then follow the on-screen instructions.

B

Using your scanner with your mobile device (DSmobile DS-940DW only)

When finished, restart your computer.
To scan using your computer, install the
software supplied with your scanner. For
more information, see the Online User's
Guide.

Finish

Download and install our free mobile app

Brother iPrint&Scan from the App Store or
Google Play™.

Activate the Wi-Fi
function of your
mobile device so

that it can nd your

scanner.

On your device, select

your scanner's SSID

(Network Name):

DIRECT­xxDS-940DW_

BRxxxx.

Slide the Mode Select Switch to .

When prompted, enter the
Password (Network Key).

(The SSID and Password

can be found on the label on
the bottom of the scanner
(preceded by “PASS”)).

Conrm the scan mode before scanning (DSmobile DS-940DW only)

microSD Mode : Sends the scanned data to a microSD memory card

USB Mode : Sends the scanned data to a computer using a USB cable
Wi-Fi Mode : Sends the scanned data to a wireless computer/mobile device

LED Indications

For more information about troubleshooting your scanner, see the Online User’s Guide.

DSmobile DS-640/DS-740D

Finish

• Cover is open

• Paper jam

Blinks in orange

DSmobile DS-940DW

• Cover is open

• Paper jam

• Connection error

Blinks in orange

Blinks in white

Memory card not
inserted when the
scanner is in

microSD mode

Blinks in orange

Blinks in blue

Wi-Fi connection
error when the
scanner is in Wi-Fi
mode

NOTE

Brother SupportCenter is a mobile app that provides the latest support information for your Brother product.

Visit the App Store or Google Play™ to download and install it on your mobile device.

2

Product Safety Guide

(EU only)

Symbols and conventions used in this guide

The following symbols and conventions are used
throughout this guide:

DANGER

DANGER indicates an imminently hazardous situation

which, if the product is handled without following the
warnings and instructions, will result in death or serious
injuries.

WARNING

WARNING indicates a potentially hazardous situation
which, if not avoided, could result in death or serious
injuries.

CAUTION

CAUTION indicates a potentially hazardous situation
which, if not avoided, may result in minor or moderate
injuries.

IMPORTANT

IMPORTANT indicates a potentially hazardous situation
which, if not avoided, may result in damage to property
or loss of product functionality.

Compilation and Publication Notice

This manual has been compiled and published to
provide the latest product safety information at the
time of publication. The information contained in this
manual may be subject to change.

For the latest manual, please visit us at
support.brother.com/manuals

Choose a safe location for the scanner

Put the scanner on a at, stable surface that is free

from shocks and vibrations, such as a desk. Choose
a dry, well-ventilated location where the temperature
remains between 5°C and 35°C and the humidity is
between 20% to 80% (without condensation).

NOTE

NOTE tells you how you should respond to a situation
that may arise or give tips about other scanning
features.

Prohibition icons indicate actions that must not
be performed.

This icon indicates that ammable sprays may

not be used.

This icon indicates that organic solvents, such as
alcohol or other liquids, may not be used.

Electrical Hazard icons alert you to possible
electrical shocks.

Fire Hazard icons alert you to the possibility of

re.

Follow all warnings and instructions marked on the
scanner.

3

Product Safety Guide

DANGER

(DSmobile DS-940DW only)
Use the rechargeable Li-ion battery only for its
intended purpose.

(DSmobile DS-940DW only)
To charge the rechargeable Li-ion battery, connect
your scanner with your computer using the
supplied Micro USB cable.

(DSmobile DS-940DW only)
DO NOT charge the rechargeable Li-ion battery
near a re or in direct sunlight. This could activate

the protection circuitry, which is designed to
prevent danger from high heat. Activation of the
protection circuitry could cause charging to stop,
charging to occur with excessive current or voltage
if the protection circuitry fails, or an abnormal
chemical reaction within the battery.

(DSmobile DS-940DW only)
DO NOT connect the + and - terminals with metal
objects such as wire. Do not carry or store the

rechargeable Li-ion battery with metal objects.

(DSmobile DS-940DW only)
DO NOT use the rechargeable Li-ion battery if it is

damaged or leaking.

(DSmobile DS-940DW only)
DO NOT solder any connections to the

rechargeable Li-ion battery.

(DSmobile DS-940DW only)
DO NOT directly connect the rechargeable Li-ion

battery to a household electrical supply.

(DSmobile DS-940DW only)
Liquid (electrolyte) leaking from the scanner or
rechargeable Li-ion battery may indicate that the
rechargeable Li-ion battery is damaged. If the
rechargeable Li-ion battery leaks, immediately
discontinue use of the scanner, unplug the cable,
and isolate the scanner by putting it in a bag.

Do not touch the electrolyte. If liquid from the

rechargeable Li-ion battery gets into your eyes,
wash them immediately with clean water. Contact
emergency services immediately. If left alone, the
electrolyte could cause eye damage. If electrolyte
contacts your skin or clothing, immediately rinse
them with water.

(DSmobile DS-940DW only)
Keep the rechargeable Li-ion battery away from

heat and re.

(DSmobile DS-940DW only)
DO NOT use or leave a scanner with the
rechargeable Li-ion battery installed near re,

heaters, or other high-temperature (above 60°C)
locations.

(DSmobile DS-940DW only)
DO NOT allow the rechargeable Li-ion battery to

come into contact with liquids.

DO NOT use in corrosive environments, such as

areas where salty air, salt water, acids, alkalis,
corrosive gases, chemicals, or any corrosive liquid
is present.

(DSmobile DS-940DW only)
DO NOT put the rechargeable Li-ion battery, or

a scanner with the rechargeable Li-ion battery
installed, into a microwave oven or a high
pressure container.

(DSmobile DS-940DW only)
If the scanner can only be used for a short period
of time, even though the rechargeable Li-ion
battery is fully charged, the rechargeable Li-ion
battery may have reached the end of its service
life. When removing the rechargeable Li-ion
battery, cover the terminals of the old rechargeable
Li-ion battery with tape to avoid creating a short in
the battery.

(DSmobile DS-940DW only)
DO NOT disassemble or modify the rechargeable

Li-ion battery.

4

Product Safety Guide

(DSmobile DS-940DW only)
DO NOT intentionally overheat the rechargeable
Li-ion battery or dispose of it in re. Doing so

could cause the insulation to melt, gas to be
emitted, or the safety mechanism to fail. The

electrolyte solution could also catch re, resulting
in overheating, smoke, an explosion, or re.

(DSmobile DS-940DW only)
DO NOT puncture the rechargeable Li-ion

battery with any objects, subject it to severe

shocks or throw it. Damage to the rechargeable

Li-ion battery's protection circuit could cause the
rechargeable Li-ion battery to be recharged at an
abnormal current/voltage or cause an abnormal
chemical reaction within the rechargeable Li-ion
battery.

(DSmobile DS-940DW only)
DO NOT incinerate the rechargeable Li-ion battery

or dispose of it with household waste.

WARNING

Never insert any objects into the slots in the
scanner’s casing, since they may touch dangerous
voltage points or short out parts resulting in the

risk of re or electrical shock. If metal objects,

water or other liquids get inside the scanner,
immediately unplug the scanner from the power
source. Contact your Brother dealer or Brother
customer service.

DO NOT place the scanner near radiators,

heaters, air conditioners, water, chemicals
or devices that contain magnets or generate

magnetic elds. Doing so may create the risk
of a short circuit or re should water come into

contact with the scanner (including condensation
from heating, air conditioning, and/or ventilation

equipment that may be sufcient to create a short
circuit or re).

DO NOT place the scanner near chemicals or in

a place where chemical spillage could occur. In
particular, organic solvents or liquids may cause
the casing and/or cables to melt or dissolve,

risking a re or electrical shock. They may also

cause the scanner to malfunction or become
discoloured.

(DSmobile DS-940DW only)
Keep the rechargeable Li-ion battery away from
infants. If ingested, contact emergency services
immediately.

Keep the USB cable out of the reach of children to
avoid injury.

DO NOT disassemble or modify the scanner,
otherwise a re or electric shock may occur. If

the scanner requires repair, contact your Brother
dealer or Brother customer service.

(DSmobile DS-940DW only)
Stop using the rechargeable Li-ion battery if there
are noticeable abnormalities such as smell, heat,
deformities, or discolouration. Turn the power
switch off immediately and remove the USB cable
from the power source.

Plastic bags are used in the packaging of the
scanner. To avoid danger of suffocation, keep
them away from babies and children. Plastic bags
are not toys.

DO NOT expose the scanner to direct sunlight,
excessive heat, open ames, corrosive gasses,
moisture or dust. DO NOT place the scanner on a
carpet or rug, as this will expose it to dust. Doing
so may create a risk of an electrical short or re.

It may also damage the scanner and/or render it
inoperable.

DO NOT use ammable substances, any type of

spray, or an organic solvent/liquid that contains
alcohol or ammonia to clean the inside or outside

of the scanner. Doing this may cause a re or

electrical shock.

5

Product Safety Guide

CAUTION

Avoid placing the scanner in a high-trafc area. If
you must place it in a high-trafc area, ensure that

the scanner is in a safe location where it cannot be
accidentally knocked over, which could cause injury
to you or others and serious damage to the scanner.

Ensure that cables and cords leading to the scanner
are secured so as not to pose a tripping hazard.

Make sure that no part of the scanner protrudes
from the desk or stand where the scanner is
located. Make sure that the scanner is located on

a at, level, and stable surface free from vibration.

Failure to observe these precautions could cause
the scanner to fall, causing an injury.

DO NOT place the scanner on an unstable or tilted

cart, stand, or table, or on any tilted/slanted surface.
The scanner may fall, causing injury to you and
serious damage to the scanner. There is an added
risk of injury if the scanner glass should break.

Do not place heavy objects on the scanner. It may

cause unbalance and the scanner may fall down.
This may result in injury.

IMPORTANT

Do not use the scanner in locations where

temperature changes are extreme. The resulting
condensation may result in scanner failure or
malfunction. If condensation forms, wait until it
dries completely before using the scanner again.

Servicing the scanner

DO NOT attempt to service the scanner yourself.

Opening or removing covers may expose you
to dangerous voltages and other risks, and may
void your warranty. Contact your Brother dealer or
Brother customer service.

WARNING

If the scanner has been dropped or the casing
has been damaged, there may be the possibility

of an electrical shock or re. Unplug the scanner

from the power source and contact your Brother
dealer or Brother customer service.

If the scanner becomes unusually hot, releases
smoke, generates any strong smells, or if you
accidentally spill any liquid on it, immediately
unplug the scanner from the power source.
Contact your Brother dealer or Brother customer
service.

IMPORTANT

If the scanner does not operate normally when
the operating instructions are followed, adjust
only those controls that are covered by the
operating instructions. Incorrect adjustment
of other controls may result in damage, and

will often require extensive work by a qualied

technician to restore the scanner to normal
operation.

Rechargeable Li-ion battery (DSmobile DS-940DW only)

• At the time of purchase, the rechargeable Li-ion
battery is slightly charged so that the operation
of the scanner can be verified; however, the
rechargeable Li-ion battery should be fully charged

via the USB port before the scanner is used.

• If the scanner will not be used for a long period
of time, store it in a location where it is not
exposed to high humidity or high temperatures
(temperatures between 15°C and 25°C and

the humidity between 40% and 60% are

recommended). In order to maintain the efficiency
and life of the rechargeable Li-ion battery, charge it
at least every three months.

• If you notice anything unusual about the
rechargeable Li-ion battery the first time it is used,

for example overheating or rust, DO NOT continue

to use the battery. Contact your Brother dealer or
Brother customer service.

6

Product Safety Guide

Tips on using the rechargeable Li-ion battery (DSmobile DS-940DW only)

• Charge the rechargeable Li-ion battery before use.

Do not use the scanner until the rechargeable Li-

ion battery has been fully charged.

• The rechargeable Li-ion battery charging can

take place in 5°C - 39°C environments. If the

surrounding temperature is out of this range, the
rechargeable Li-ion battery will not be charged,
and the battery indicator will remain lit.

• If the scanner is used when both the rechargeable Li­ion battery is installed and the scanner is connected
to your computer, charging may stop even if the
rechargeable Li-ion battery has not been fully
charged.

Rechargeable Li-ion battery characteristics (DSmobile DS-940DW only)

Understanding the properties of the rechargeable
Li-ion battery will allow you to optimise its usage.

• Using or storing the rechargeable Li-ion battery
in a location exposed to high or low temperatures
may accelerate its deterioration. In particular,
using a rechargeable Li-ion battery with a high

charge (90% or more) in a location exposed to

high temperatures will considerably accelerate
battery deterioration.

• Using the scanner while the rechargeable Li-ion
battery is installed and charging may accelerate
the battery’s deterioration.

• If the rechargeable Li-ion battery will not be used
for a long period of time, we recommend charging
it every three months.

• While the rechargeable Li-ion battery is charging,
the scanner may become warm. This is normal,
and the scanner may be used safely. If the
scanner becomes extremely hot, stop using it.

How to remove the rechargeable Li-ion battery (DSmobile DS-940DW only)

NOTE

We do not recommend removing the rechargeable
Li-ion battery unless disposing of the scanner.

Turn the scanner off and remove the USB cable from the
scanner before removing the rechargeable Li-ion battery.

1. Place the scanner face down and remove the

Side Cover using a athead screwdriver.

2.

Disconnect the rechargeable Li-ion battery connector

from the Printed Circuit Board Assembly (PCBA). Do

not disconnect the Flexible Flat Cable (FFC).

3. Push the release tab (as illustrated) to remove the
rechargeable Li-ion battery from the Side Cover.

4. Cover the rechargeable Li-ion battery terminals

with tape and dispose of the battery according to
the applicable local regulations.

1

2

3

Surroundings temperature range

Charge 0°C - 45°C

Standard discharge current 0.24 A -10°C - 60°C

Maximum discharge current 1.2 A 0°C - 60°C

Less than
1 month

Battery
(Installed)

Charging parameters

Maximum charging voltage 4.35 Vdc

Maximum charging current 1200 mA

Less than
3 months

Less than
1 year

-20°C - 45°C

-20°C - 35°C

-20°C - 25°C

4

NOTE

For more information about handling the
rechargeable Li-ion battery, see the applicable
instructions and warnings in this guide.

7

Product Safety Guide

Product Warranty & Liability

Nothing in this guide shall affect any existing
product warranty or be construed as granting any
additional product warranty. Failure to follow the
safety instructions in this guide may invalidate your
product’s warranty.

Declaration of Conformity (Europe only)

We, Brother Industries, Ltd.

15-1 Naeshiro-cho, Mizuho-ku, Nagoya 467-8561 Japan

declare that this product is in conformity with the
essential requirements of all relevant directives and
regulations applied within the European Community.

The Declaration of Conformity (DoC) can be

downloaded from our website.
Visit support.brother.com/manuals.

Declaration of Conformity for RE Directive 2014/53/EU (Europe only) (DSmobile DS-940DW only)

Recycling information in accordance with the WEEE and Battery Directives

Product mark Battery mark

European Union only

The product/battery is marked with one of the above
recycling symbols. It indicates that at the end of the
life of the product/battery, you should dispose of it
separately at an appropriate collection point and not
place it in the normal domestic waste stream.
(DSmobile DS-940DW only)
For more information about removing the
rechargeable Li-ion battery, see How to remove the
rechargeable Li-ion battery in this guide.

We, Brother Industries, Ltd.
15-1 Naeshiro-cho, Mizuho-ku, Nagoya 467-8561 Japan
declare that this product is in conformity with the

provisions of the RE Directive 2014/53/EU. A copy
of the Declaration of Conformity can be downloaded
by following the instructions in the Declaration of

Conformity (Europe only) section.

Wireless LAN

(DSmobile DS-940DW only)

This scanner supports a wireless interface.

Frequency band(s): 2400 - 2483.5 MHz Maximum

radio-frequency power transmitted in the frequency
band(s): less than 20 dBm (E.I.R.P)

WLAN Enable/Disable (DSmobile DS-940DW only)

To turn the wireless network connection on, slide the
Mode Select Switch to .
To turn the wireless network connection off, slide the
Mode Select Switch to or .

Chemical Substances (EU REACH)

Information concerning chemical substances within
our products required for the REACH Regulation can
be found at https://www.brother.eu/reach.

8

Product Safety Guide

Trademarks

BROTHER is either a trademark or a registered
trademark of Brother Industries, Ltd.

Android and Google Play are trademarks of Google
LLC.

Apple, App Store and Mac are trademarks of Apple
Inc., registered in the U.S. and other countries.

Wi-Fi is a registered trademark of Wi-Fi Alliance®.

microSD Logo is a trademark of SD-3C LLC.

Each company whose software title is mentioned
in this manual has a Software License Agreement

specic to its proprietary programs.

Any trade names and product names of
companies appearing on Brother products,
related documents and any other materials are
all trademarks or registered trademarks of those
respective companies.

Compilation and Publication

Under the supervision of Brother Industries, Ltd., this
manual has been compiled and published, covering

the latest product descriptions and specications.

The contents of this manual and the specications of

this product are subject to change without notice.

Brother reserves the right to make changes without

notice in the specications and materials contained

herein and shall not be responsible for any damages
(including consequential) caused by reliance on
the materials presented, including but not limited
to typographical and other errors relating to the
publication.

Copyright and License

© 2019 Brother Industries, Ltd. All rights reserved.

Open Source Licensing Remarks

This product includes open-source software.
Please visit support.brother.com to see the open
source licensing remarks.

Brother customer service

Customer service

Visit www.brother.com for contact information for

your local Brother ofce.

Service centre locations

For service centres in Europe, contact your local

Brother ofce. Address and telephone contact
information for European ofces can be found at

www.brother.com by selecting your country.

Unlawful use of scanning equipment

It is an offence to make reproductions of certain
items or documents with the intent to commit fraud.
The following is a non-exhaustive list of documents
which it may be unlawful to produce copies of. We
suggest you check with your legal adviser and/
or the relevant legal authorities if in doubt about a
particular item or document:

 Currency

 Bonds or other certicates of debt

 Certicates of deposit

 Armed forces service or draft papers

 Passports

 Postage stamps (cancelled or uncancelled)

 Immigration papers

 Welfare documents

 Cheques or drafts drawn by governmental

agencies

 Identifying badges or insignias

Copyrighted works cannot be copied lawfully, subject
to the “fair dealing” exception relating to sections of
a copyrighted work. Multiple copies would indicate
improper use. Works of art should be considered the
equivalent of copyrighted works.

9

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