Brother 875 MC User Manual

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brother.

OWNER’S

F A X

825MC 875MC

MANUAL

CONTENTS

Chapter 1. SETUP & PREPARATION BEFORE USE Chapter 2. THE CONTROL PANEL KEYS

Chapter 3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Chapter 4. TELEPHONE FUNCTION SETTINGS Chapter 5. USING THE UNIT AS A TELEPHONE Chapter 6. SENDING FAXES

Chapter 7. RECEIVING FAXES AND OTHER CALLS Chapter 8. POLLING Chapter 9. HOW TO USE COPY FUNCTIONS Chapter 10. MESSAGE CENTER MODE SETTINGS

Chapter 11. MESSAGE CENTER PRO SETTINGS Chapter 12. PRINTING REPORTS AND LISTS Chapter 13. REGULAR MAINTENANCE AND TROUBLESHOOTING Chapter 14. IMPORTANT INFORMATION Chapter 15. INDEX Chapter 16. SPECIFICATIONS

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How to Use This Owner’s Manual

Thank you for purchasing a Brother fax machine. This fax machine has been designed to be simple to use, but you can use it to its fullest potential by taking some time to read this owner's manual. You will be ready to use the fax machine as soon as you read the first four chapters. Then you can refer to topics in the remaining chapters, as needed.

Structure of the Manual

■ Chapters 1~4

How to set up the fax machine and what you need to know before you use it.

■ Chapters 5~7

Basic operations, how to send and receive faxes.

■ Chapters 8~11

Advanced operations for sending and receiving faxes.

■ Chapter 12

How to print reports and lists.

■ Chapters 13~14

Important Information.

Finding Information in the Owner’s Manual

• Use the table of contents. This side of the manual is coded so you can find topics

easily.

• If there is a key on the fax machine you are not familiar with, refer to chapter

• To find information about a function, refer to the “Function Selection Table” in chapter 3.

• If you have trouble, refer to chapter 13 on troubleshooting.

• Use the chapter 15 index.

Test Sheet Procedure

Please fill out the TEST SHEET and fax it to 1-908-469-4547 (USA), 1-514-685-0702

(CANADA) as your first transmission. This will verify that your fax machine is

properly installed.

When this document is received at Brother Diagnostic Center, a confirmation sheet will be sent back to your machine from Brother Automatic Fax Back Response System (USA only). Be sure to set up your “Station ID”. (See page 4-3.)

USA

FAX NO. TEL NO.

CANADA

FAX NO. TEL NO.

1-908-469-4547 (Fax Transmission Only) 1-800-284-4FAX (Voice Phone Only) 1-800-284-4329

1-514-685-0702 1-800-853-6660

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CONTENTS

FOR YOUR INFORMATION

❖ SETUP & PREPARATION BEFORE USE 1-1

Common Misunderstandings about Fax Machines

What Are Fax Tones?............................................................................................

Why Does the Ring Change in F/T Mode?...........................................................1-1

What is the Fax “Handshake”?.............................................................................1-2

What Causes the Transmission Verification Report to Print

“Result: NG”?.........................................................................................................1-2

Is This a Fax Call?.................................................................................................

How Can I Send the Call to My Fax Machine? What is the Difference Between Automatic and Manual Transmission?.. 1-3 What is the Difference Between Automatic and Manual Dialing?

What Should I Do If My Fax Machine Does Not Have a Dial Tone?

Choosing a Suitable Place for Your Fax Machine

The Good Places......................................................................................................1-4

And the Bad Places............................................................................................... 1-4

Packing List.................................................................................................................. 1-5

Setting up Your Fax Machine

Roll Over Phone Lines ...........................................................................................1-7

Two Line Phone System.........................................................................................1-7

Multi Line Connections (PBXs)........................................................................... 1-9

Connecting to a Private Branch Exchange...........................................................1-9

Custom Features on Your Phone Line..................................................................1-9

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❖ THE CONTROL PANEL KEYS 2-1

TELEPHONE AREA....................................................................................................2-2

ONE-TOUCH AREA....................................................................................................2-3

FUNCTION AND USER SETTING AREA................................................................2-4

MESSAGE CENTER PRO AREA

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❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP)

AND HELP KEY 3-1

User-friendly Programming

On-screen Programming (OSP)...................................................................................3-1

Using the Function Mode to Access On-screen Programming (OSP)

Alternating Displays for On-screen Programming (OSP)

Function Selection Table...............................................................................................3-2

Help Key.........................................................................................................................3-7

How to Print a Help List............................................................................................... 3-7

How to Enter Text in Function Mode How to Enter Special Characters, Symbols and Punctuation Marks in

Function Mode..............................................................................................................3-10

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.....................................................................................3-1

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❖ TELEPHONE FUNCTION SETTINGS 4-1

Setting the Dialing Mode (Tone/Pulse)........................................................................4-1

Setting the Beeper Sound Level

Setting the Date and Time........................................................................................... 4-2

Setting the Station ID.................................................................................................. 4-3

• Printing Page Headers .............................................................................................. 4-4

Storing One-Touch Dial Numbers................................................................................4-4

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l-I 1-1

1-2 1-3

1-3 1-3 1-4

1-5

2-5

3-1

3-2

3-9

4-1

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CONTENTS

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Chapter

• Types of Numbers...................................................................................................4-6

• Chain Dialing.......................................................................................................... 4-6

Storing Speed-Dial Numbers........................................................................................4-6

• When You Wish to Change the Stored One-Touch and Speed-Dial Numbers (During Step 4 on Page 4-5, 7)

• Memory Storage..................................................................................................... 4-8

Setting Up Number Groups..........................................................................................4-8

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4-8

USING THE UNIT AS A TELEPHONE 5-1

Manual Dialing.............................................................................................................. 5-1

One-Touch Dialing........................................................................................................5-1

Speed Dialing.................................................................................................................5-1

• Using HOLD, PAUSE, # with the Telephone

• On Hook Dialing.....................................................................................................5-1

• Optional Settings When You Send a Fax Manually.............................................5-1

Searching the Telephone Index....................................................................................5-2

SENDING FAXES

A) DOCUMENT BASICS.

The Size of Your Documents

How to Insert the Document.......................................................

The Auto Document Feeder (ADF) Getting Ready to Send a Fax

SETTING THE RESOLUTION

SETTING THE CONTRAST..............................................

B) BASIC FAX TRANSMISSIONS................................................

• Sending a Fax........................................................................

• Talking to the Other Party When Sending a Fax

Sending a Fax Automatically......................................................

Sending a Fax Manually

Automatic and Manual Re-dialing.............................................

C) ADVANCED FAX TRANSMISSIONS

Sending a Fax by Using Quick-Scan (Memory Transmission)...

• If You Get a MEMORY FULL Message When Trying to Se

a Fax by Using Quick-Scan..........................................

Delayed Transmission...........................................

Setting the Daily Timer (for Delayed Transmissions) Broadcasting

• Getting Familiar with the Broadcasting Function Sending by Multi-Transmission Interrupting the Timer and Polled Job

Canceling a Job....................................................................

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode Setting Your Fax Machine for Multiple Resolution Trans Sending a Fax with an Electronic Cover Page Message ..

• The Comments Selection on the Cover Page Customizing Your Cover Page Comment

Printing the Cover Page.............................................................

To Always Send a Cover Page...................................................

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6-1

.6-1 .6-1 .6-1 .6-2 .6-2 .6-2 .6-3 .6-4 .6-4 .6-4 .6-4 .6-5 .6-5 .6-6 .6-6

.6-6 .6-7

.6-7 ..6-8 ..6-8 ..6-9

6-10 6-11 6-12

6-12 .6-13 .6-14 .6-15 .6-15 .6-16 .6-16

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CONTENTS

■ y v ;: Sending a Fax When the Cover Page Is ON.......................................................6-17

Sending a Fax with Call Reservation .................................................................6-18

• Using the Call Reservation Function ...............................................................6-19

Printing the Call Back Message

: ECM (Error Correction Mode)

^777 Error Re-Transmission..........................................................................................6-20

Next-FAX Reservation.........................................................................................6-21

❖ RECEIVING FAXES AND OTHER CALLS 7-1

iiillllllllil BASIC SETUP TO RECEIVE FAXES.................................................................7-1

7 ; T Selecting an Answer Mode.....................................................................................7-1

Manual Reception (MANUAL Mode) Automatic Fax Only Reception (AUTO Mode)

Setting the Ring Delay............................................................................................7-2

The F/T Switch (F/T Mode)...................................................................................7-3

Recording an F/T Outgoing Message (OGM)......................................................7-4

Setting the F/T Ring Time

Smoothing................................................................................................................7-5

77 Speaker Volume.......................................................................................................7-6

Ring Volume............................................................................................................7-6

7 :7 7;': ■ 7 • Reception into Memory/Out of Paper Reception

liililillili B) REMOTE ACTIVATION.........................................................................................................................7-8

What is Remote Activation?..................................................................................7-8

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Troubleshooting.....................................................................................................7-10

: t;

fliitllliilliiltM Hookup....................................................................................................................7-12

;i 777i'77777777:7 Distinctive Ringing.............................................................................................. 7-13

7: :7;77;77 7ii :7777;7:77" What Is Distinctive Ringing?.........................................................................7-13

r^7v/;777:y 77i7:7 7 7 ;7 Can My Fax Machine Use Distincdve Ringing?

777

: 7^7

7:U;7777::;:;7.77:; 7-v Number(s) on the Line:

7/777

• Connecting an External or Extension Telephone...............................................7-8

Using Remote Codes............................................................................................. 7-8

Using the Activation Code:........................................................................... 7-9

Using the Deactivation Code: ........................................................................7-9

Making the Remote Codes Easier to Use..............................................................7-9

777

Changing and Registering Remote Codes...........................................................7-10

C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD)

■ 7:; ■; 7: How to Use External TAD with the Unit

, r: • Connecting an External TAD to the Unit.........................................................7-11

Example of the Sequence of External TAD Reception......................................7-12

Recording the TAD’s Outgoing Message (OGM)

D) DISTINCTIVE RINGING...................................................................................7-13

Can I Change the Setting Later?

:: 7 7 How Will the Fax Machine Treat All Other Numbers?

7; 7 : The Message Center Answers the Other Phone Number(s)

777777

7..7 on the Line:......................................................................................................7-14

External Telephone Answering Device (TAD) Answers Other

How Does the Distinctive Ringing Function Work?..................................

Flowchart Sequence of an Incoming Call....................................................7-15

What is the Advantage of Using the Distinctive Ringing Function? 7-16

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6-19 6-20

7-2

7-4

7-7

7-11 7-11

7-12

7-13 7-13 7-13

7-14 7-14

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CONTENTS

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Chapter 9.

Chapter 10.

Which Phone Number Should I Register?..................................................7-16

What Must I Do To Set Up Distinctive Ringing?

Setting the Distinctive Ringing Function............................................................7-16

How to Turn the Distinctive Ringing Function ON or OFF.............................7-17

E) CALLER ID........................................................................................................ 7-18

What is Caller ID?................................................................................................7-18

Advantages of Caller ID.......................................................................................7-18

How Does the Caller ID Work?...........................................................................7-18

The Caller ID Appears on the Display When Your Telephone

Rings............................................................................................................. 7-18

The Caller ID is Stored in Your Machine’s Memory.................................7-19

Scanning through a Caller ID in the Memory

■ Clearing the Caller ID Stored in Memory......................................................7-20

Printing the Caller ID List...................................................................................7-20

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7-16

7-19

POLLING 8-1

• What Is Polling?..................................................................................................... 8-1

• How Does It Work?................................................................................................8-1

• When to Use Polling?.............................................................................................8-1

Polling Another Fax Machine (Calling) .................................................................... 8-2

Setting up Polled Waiting (Being Called) ...................................................................8-2

Secure Polling.................................................................................................................8-3

Polling Another Brother Fax Machine with Secure Code (Calling)

Setting up Polled Waiting with Secure Polling (Being Called)..................................8-4

Delayed Polling.............................................................................................................. 8-5

Setting up Polled Waiting with Quick-Scan................................................................8-5

Sequential Polling..........................................................................................................8-6

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8-3

HOW TO USE COPY FUNCTIONS 9-1

Making a Single Copy................................................................................................. 9-1

Making Multiple Copies

• What to Do When You Get a “MEMORY FULL” Message while

Making Copies........................................................................................................ 9-2

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MESSAGE CENTER MODE SETTINGS 10-1

A) GETTING STARTED......................................................................................... 10-1

What Is the Message Center Mode?...................................................................10-1

What Do I Want the Message Center to Do?.....................................................10-2

Flowchart Sequence of an Incoming Call......................................................... 10-3

The 3 Basic Steps to Turn the Message Center Mode On

Setting the Message Storage................................................................................10-7

Recording the MSG CTR Outgoing Message (MSG CTR OGM)

Activating the Message Center Mode ................................................................10-9

B) GETTING YOUR MESSAGES..........................................................................10-9

How Will 1 Know Messages Have Been Received?...........................................10-9

• What Happens When the Memory Is Full.....................................................10-10

Playing an Incoming Voice Message (ICM) and Recorded Memo

(or Voice Alarm) ................................................................................................10-10

Back-up Printing Option................................................................................... 10-11

Printing a Fax Message......................................................................................10-11

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10-7

10-8

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CONTENTS

• Erasing and Printing FAX Messages.........................................................10-12

Calling Your Message Center for Messages (See Remote Retrieval)... 10-12

C) ERASING YOUR MESSAGES........................................................................10-12

Erasing Incoming Voice Messages, Fax Messages and Recorded Memo (or Voice Alarm)

One by One Erasing.....................................................................................10-12

All in One Erasing.......................................................................................10-13

D) CHANGE THE OUTGOING MESSAGE..................................................... 10-13

Playing Your Outgoing Message (OGM)

Erasing Your Outgoing Message (OGM).........................................................10-14

E) MORE FEATURES ...........................................................................................10-14

Setting the Toll Saver.........................................................................................10-14

Setting the Maximum Time for Incoming Messages

(ICM MAX. TIME)............................................................................................10-15

Changing the Recording Mode Setting (Voice Quality) Recording a Conversation

Recording a Memo..............................................................................................10-16

F) PAGING/FAX FORWARDING.......................................................................10-17

What is Paging/Fax Forwarding?.....................................................................10-17

Setting Up Paging (Registering Paging Number)

Setting Up Fax Forwarding (Registering Fax Forwarding Number) .... 10-19

• Memory Back-up of Message Center Memory

Changing the Fax Forwarding Number Remotely .........................................10-20

G) REMOTE RETRIEVAL....................................................................................10-20

What Is Remote Control Access?......................................................................10-20

Setting the Remote Access Code........................................................................10-20

Using the Remote Access Code Remote Control Commands Retrieving the Memory Status List and Fax Messages Remotely

Changing the Fax Forwarding Number Remotely........................................ 10-24

H) VOICE ALARM.................................................................................................10-24

Voice Alarm........................................................................................................ 10-24

Setting the Voice Alarm.....................................................................................10-24

• Recording Voice Messages for the Voice Alarm.......................................10-26

How Will the Voice Alarm Perform When the Set Time Comes Using the Voice Alarm: Playing Entries, Erasing Entries One by

One, Erasing All at Once................................................................................... 10-27

Remote Control of the Voice Alarm

❖ MESSAGE CENTER PRO SETTINGS 11-1

A) GETTING STARTED.......................................................................................11-1

What is Message Center Pro?.............................................................................11-1

What Fax-on-Demand and Voice-on-Demand Do

• Application Examples of Fax-on-Demand/Voice-on-Demand

Features ........................................................................................................ H-2

What the Personal Mailbox Does........................................................................11-2

• Application Examples of Personal Mailbox................................................11-3

How the Caller Accesses the Fax-on-Demand, Voice-on-Demand Memory Boxes or Personal Mailboxes

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10-12

10-13

10-15

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10-18

10-20

10-21

10-22

10-23

10-26

10-28

11-1

11-4

Page 10

CONTENTS

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B) SETTING UP THE FAX/VOICE-ON-DEMAND

• * 1st Level OGM; (Message Center Pro Outgoing Message)

• ** 2nd Level OGM; (Fax-on-Demand, Voice-on-Demand,

Mailbox Outgoing Message)............................................................

• Access to the Target Memory Box:

Setting up Step la: For Fax-on-Demand

Storing/Erasing/Printing Fax Information in a Memory Box

Setting up Step lb: For Voice-on-Demand.............................................

Recording/Erasing/Playing Voiee Information in a Memory

Box

.....................................................................................................

C) SETTING UP THE PERSONAL MAILBOX.......................................

Setting up Step Ic: For Personal Mailbox..............................................

Setting up a Password and Recording a Personal Mailbox OGM

for the Mailbox Setting up Step 2: Recording/Erasing/Playing the 2nd Level OGM for each Fax-on-Demand, Voice-on-Demand, and Personal Mailbox

Recording an OGM...............................................................................

Erasing an OGM....................................................................................

Playing an OGM....................................................................................

Setting up Step3: Recording/Erasing/Playing the 1st Level OGM

(Message Center Pro OGM)........................................................................

Recording the Message Center Pro OGM...........................................

Erasing the Message Center Pro OGM...............................................

Playing the Message Center Pro OGM................................................

Setting up Step 4; Turning on the Message Center Pro............................

D) LISTENING TO ICMs (Incoming Messages)............................................

Listening to the ICMs in the Personal Mailboxes......................................

Retrieving the ICMs (Incoming Messages) in the Personal Mailbox

Remotely........................................................................................................

Recording a Memo in Personal Mailbox on the Machine.........................

Erasing ICMs (Incoming Messages) from the Personal Mailboxes.

Erasing Voice ICMs One by One.........................................................

Erasing the Fax/Voice ICMs All at One Time

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PRINTING REPORTS AND LISTS

Activity Report Interval..........................................................................................

Printing the All Dial List Transmission Verification (Xmit) Report

Memory Status List.................................................................................................

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❖ REGULAR MAINTENANCE AND TROUBLESHOOTING 13-1

Cleaning........................................................................................................................13-1

Paper Jams .................................................

Fixing a Document Jam Fixing a Cutter Jam or Printer Jam

Troubleshooting

Error Messages....................................

Other Problems

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.. 11-5

.. 11-6

..11-6

.. 11-6

..11-7

11-10

11-12

11-13 11-13 11-14 11-15

11-16 11-16 11-17 11-17 11-18 11-18 11-18

11- 19

11-20 11-21 11-21 11-22

12- 1

.. 12-2

.. 12-4 .. 12-5

.. 12-6

.. 13-1 .. 13-1 ., 13-2 .. 13-3 .. 13-3 .. 13-4

Page 11

CONTENTS

❖ IMPORTANT INFORMATION

Standard Telephone and FCC Notices (Applies only to 120V model).

Vi: Important Safety Instructions

❖ INDEX

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❖ SPECIFICATIONS

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14- 1

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14-1

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15- 1

16- 1

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Page 12

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SETUP & PREPARATION BEFORE USE

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1. SETUP & PREPARATION BEFORE USE

Common Misunderstandings about Fax Machines

This section is for people who are using a fax machine for the first time. Its purpose is to take away the mystery. Once you understand the meaning of the new tones you will be hearing on your phone line, you will be able to send and receive faxes with ease. This will help you troubleshoot an occasional problem with a fax transmission, by listening through your one-way speaker to discover the problem.

What Are Fax Tones?

First the sending machine sends CNG tones, soft intermittent beeps at 4 second intervals. You will hear them when you dial and press the START key. CNG stands for “calling”

tones. They continue for 30 seconds after dialing: during that time the sending machine must begin the “handshake” with the receiving machine. Each time you send an “automatic” fax transmission, you are sending calling tones over the phone line. Learn to listen for these soft beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message.

Then the receiving machine responds with fax receiving tones, loud chirping sounds.

When a machine begins the receiving mode cycle, it will chirp for 40 seconds over the phone line. At the same time, the fax machine’s display screen will say “receiving”. If you set your machine to AUTO answer mode for a dedicated fax line, it will answer every call automatically with fax receiving tones. Sometimes people will call your fax line by mistake and hang up when they hear the shrill chirping sounds. Your machine is not malfunctioning when it continues to say “receiving”; it must complete its 40 second cycle, even though the call was not a fax message and the caller hung up. To take your machine out of receiving mode, press the STOP key.

The fax machine answers with a short heep when it answers in F/T or Message Center mode.

This can not be changed. After the beep the fax machine listens for CNG tones. When it hears CNG tones, it responds with receiving tones.

Why Does the Ring Change in FIT Mode?

When a double-ring (short, short) occurs after the normal long rings in the Fax/Tel Switch (F/T mode), it means your fax machine is telling you to take over a call. The fax

machine has answered either a telephone call or a manual fax (no calling tones). When you hear the double-ring, pick up any extension phone or the handset of your fax machine.

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Page 13

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SETUP & PREPARATION BEFORE USI

What is the Fax “Handshake^*?

The calling machine sends CNG tones (beeps) and the receiving machine sends receiving tones (chirps). During the handshake these tones must overlap for 2-4 seconds so the fax machines can

set up protocol. The sending machine states how it is sending the message; the receiving machine answers whether it is capable of receiving that way. The sending machine’s CNG tones continue for only 30 seconds after the number is dialed. Calls must be answered within 4 rings (20-22 seconds) or less, because the handshake can not begin until the call is answered. With 4 rings, only 8-10 seconds are left for the fax machines to hear their tones clearly and communicate.

Timing is crucial.

When you have a telephone answering device (TAD) on your fax line, you can set the TAD to answer in 4 rings as long as you record a 5 second silence as the beginning of your OGM (outgoing message). (See page 7-11 for more information.) This will prevent the OGM from covering up the fax tones during the 8 seconds that are left for the handshake. As soon as your TAD answers a call, your fax machine will listen for fax tones for 30 seconds. So you must limit your speaking to 20 seconds (25 second total OGM). Since many people dial manually without realizing they are

not sending fax tones, you should give your Remote Activation Code (*51) as the last part of your 20 second Message. For example: '‘After the beep, either leave a message or send a fax by pressing *51.” (See page 7-11 for more information.)

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What Causes the Transmission Verification Report to Print ^^Result:

During the handshake, the document(s) you are sending begin to roll through the feeder and stop until the handshake is completed and the machines are ready to send and receive the data. If there is noise or static on the phone line or if the machines do not agree on protocol, they drop their baud rate to the next lower level and try again. The initial baud rate is 14400, then 12000, 9600, 7200, 4800 and finally 2400. Transmissions as low as 2400 baud can be successful. So, do not stop your machine. If the transmission fails, a Transmission Verification Report will be printed automatically with “Result; NG”. This usually means the transmission was “No Good” because of temporary noise or static on the phone line. Try to send the fax again. Also, you may try sending a fax to other locations to see if the problem is on the phone line at your end.

Is This a Fax Call?

There are three signs that the call you answered is a fax. You will hear either soft intermittent beeps (Automatic transmission), silence (Manual transmission) or the voice of someone telling you he/she is trying to send you a fax (Manual transmission). Do not hang up the handset. It is very frustrating for the person who hears you repeatedly answer and hang up. People who dial manually are waiting to hear fax tones before pressing START. You must activate your fax machine to take over the call before you disconnect the line by replacing the handset.

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Page 14

How Can I Send the Call to My Fax Machine‘s

When you answer a call that is a fax transmission, you must activate your fax machine to go into fax receiving tones (chirping) before you hang up. If you have answered the fax handset, press the

START key and hang up immediately. If you are on another phone, there is no START key so you

must press your three-digit Remote Activation Code. The factory default setting is *51. Press the code quickly and wait to hear your fax machine chirp through the handset. It takes 3 seconds for the fax to respond. You can press the code as many times as needed.

What is the Difference Between Automatic and Manual Transmission?

Automatic transmission is the easiest way to send a fax. Simply place the document(s) face

down in the feeder, dial the phone number and press the START key immediately. Do not pick

up the handset or press the HOOK key. Calling tones will go over the phone line.

Manual transmission occurs when you start with a dial tone before you dial, by lifting the

handset or pressing the HOOK key. You will hear the rings on the phone line. You must wait to hear the receiving machine answer with a chirp before you press the START key. If you wait too long to press START without a document in the feeder, your fax machine will go into receiving mode instead of sending and you will see “receiving” on the .screen.

What is the Difference Between Automatic and Manual Dialing?

Automatic dialing is when you dial by pressing the keys where you stored a number. Your fax

machine stores two kinds of automatic dialing numbers: One-Touch and Speed-Dial. Reserve your most frequently dialed numbers (and Groups) for your One-Touch keys; all you have to do is press the One-Touch key followed hy the START key (2 key strokes). To use a Speed-Dial number, press the Speed-Dial key and the two-digit code you used to store the number, followed by the START key (4 key strokes). You can dial automatically using One-Touch and Speed-Dial numbers for both automatic and manual transmissions.

Manual dialing is simply pressing all the digits of the phone number. You can dial manually for

both automatic and manual transmissions.

What Should I Do If My Fax Machine Does Not Have a Dial Tone?

Thei-e are three jacks in the back of the fax machine: LINE, EXT and PC I/F. Double-check that the telephone line cord is plugged into the LINE jack and not into EXT or PC I/F. (Plugging the telephone line cord into the EXT or PC I/F jack is the most common cause of no dial tone.)

If the telephone line cord is plugged into the LINE jack of the fax machine and you do not get a

dial tone, test the phone line. Go to another phone and check for a dial tone; then bring that working telephone and cord and plug them into the wall jack for your fax machine. If you do not get a dial tone with the working phone, the problem is the phone line. Call the Telephone

Company and report the problem.

1-3

Page 15

Choosing a Suitable Place for Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Places...

Place your fax machine on a flat, stable surface, such as a desk.

Select a place that is free of vibration and shocks.

Locate it near a telephone jack and a standard, grounded power outlet.

And the Bad Places...

Avoid setting it up in a high-traffic area.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture, or dust.

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory.

Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply.

Avoid interference sources, such as speakers or the base units of cordless phones.

1-4

Page 16

Packing List

Please check to see that you have the following items:

Receive wire extension

Setting up Your Fax Machine

Follow these steps to set up your fax machine:

1, Load the recording paper.

1) Lift up the machine’s top cover by placing your finger in the grooves on both sides of the fax machine and lifting up.

2) Pull the release lever (blue) on the print head unit so that you can lift it up and remove the recording paper.

3) Take the new roll of recording paper out of its wrapper. If you are replacing a roll, you must remove any paper remaining in the machine.

4) Insert the new recording pa per into the paper bin, with

the paper coming under the top of the roll. 5)

5) Insert the edge of the paper into the slot between the roller and the plate marked with

Pull and hold the

paper out about 4 inches (10 cm) from the back side. Adjust the recording paper so that it is between the marks.

Machine

ACS bar

1-5

Page 17

6) Push the release lever (blue) down, then close the machine top cover.

2. Connect the handset.

3. Connect the power cord.

When you connect the power, your fax machine will cut the fax paper automatically, and the display will read; “01/01/1996 00:00”.

NOTICE

1. This fax machine must be grounded using a 3-prong plug.

2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on when you connect it to a telephone line.

Similarly, you can protect yourself when you want to move your machine, by disconnecting the telephone line first, and then the power cord.

3. Lightning and Power Surges can damage this product! We recommend that you use a quality Surge Protection Device on the AC power line as well as the telephone line or unplug the lines during a lightning storm.

' PC L/F jack is only for use

with the Brother Missing Link option. If you have not purchased this option then ignore this part.

1-6

Page 18

SETUP & PREPARATION BEFORE USE

5. Attach the wire extensions.

FOR YOUR INFORMATION

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your fax machine can work in a roll over system as long as it is the last

number in the sequence so the call can not roll away. Do not put the fax machine

on any of the other numbers. When the other lines are busy and a second fax call is received, the fax call is transferred to a line that does not have a fax machine.

Two Line Phone System

A two line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJll) or combined into one jack (RJ14). Your fax machine must be plugged into an RJll jack. RJll and RJ14 jacks may be equal in size and appearance and both may contain 4 wires (black, red, green, yellow). To test the type of jack, plug in a two line phone and see if it can access both lines. If it can, you must separate the lines for your fax machine.

Converting Telephone Wall Outlets

There are three ways to convert to an RJll receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlet from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest. Buy a triplex adapter.

1-7

Page 19

SETUP & PREPARATION BEFORE

FOR YOUR INFORMATION

You can plug a triplex adapter into an R J14 wall outlet. It will separate the wires into two separate RJll jacks (line 1, line 2) and a third RJ14 jack (lines 1 and 2). Plug the

fax machine into L2 of the triplex adapter.

RJ14

Installing a Fax Machine^ Two Line TAD and Two Line Telephone

When you are installing a two line telephone answering device (TAD) and a two line telephone, your fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the fax machine online 2. The back of the two line TAD must have two telephone jacks; one labeled LI or LI and L2 and the other labeled L2. You will need at least three telephone line cords: the one that came with your fax machine and two for your two line TAD. You will need a fourth

line cord if you add a two line telephone.

L2 L1+L2

] CTTl

RJll RJll RJ14

Triplex Adapter

Place the two line TAD and two line telephone beside your fax machine. Plug one end of the telephone line cord for your fax machine into the L2 jack of the triplex adapter; plug the other end into the LINE jack in the back of the fax machine. Plug one end of the first telephone line cord for your TAD into the LI jack of the triplex adapter; plug the other end into the LI or LI and L2 jack in the back of the two line TAD. Plug one end of the second telephone line cord for your TAD into the L2 jack in the back of the two line TAD; plug the other end into the EXT jack in the back of the fax machine. The two line TAD hookup is complete. It will answer both lines as usual.

You can keep two line telephones on other wall outlets as always. There are two ways to add a two line telephone to the fax machine’s wall outlet. Plug the telephone line cord from the two line telephone into the L1+L2 jack of the triplex adapter. If you prefer, you can plug it into the TELE jack in the back of the two line TAD instead.

Cwo Line TAD

Fax Machine

1-8

Page 20

iliiljiiljil ^

Multi Line Connections (PBXs)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

It is advisable to have a separate line for the fax machine. You can then leave the machine in AUTO Answer Mode to receive faxes at any time of the day or night.

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being activated each time a telephone call is received.

• As with all fax units this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the fax machine can not be made.

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the machine to work with a private branch exchange (PBX).

1) It is not guaranteed that the unit will operate correctly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX.

2) If all incoming calls will be answered by a switchboard operator, it is recom mended that the Answer Mode be set to be MANUAL. (Seepage 7-2.) All incoming calls should initially be regarded as telephone calls.

3) The unit may be used with either the pulse or tone dialing telephone types.

Custom Features on Your Phone Line

If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, Alarm System or any other custom feature on your telephone line it may create a problem

in the operation of your fax machine.

1-9

Page 21

® MESSAGE CENTER

® FUNCTION AND

tss

ce S

CTS OB

S Pi

r—

wtst

iiiii

Page 22

® TELEPHONE AREA

intelli FAX-875MC

L Liquid Crystal Display

The LCD displays messages that will help you set up and operate your fax machine. (On-Screen Programming) (See page 3-1.)

5. HOOK

This key lets you dial telephone and fax numbers without lifting the handset. (See page 5-1.)

4. HOLD

You can use this key to put a call \i|

on hold. (See page 5-1.)

5. REDIALfPAUSE

2, Number Keys

These twelve keys are used to dial phone and fax num bers (see page 5-1), and can also be used as an alpha numeric keyboard for en tering information into the fax machine (see page 39~10).

MNP

This key re-dials the last number called, (See page 6-6.) This key is also used to insert a pause in autodial numbers. (See page 4-5, 5-1.)

6, SPEED DIAL

This key lets you access previ ously stored speed dial phone numbers with a two digit number. (See page 4-6, 5-1.)

2-2

||ij®

®!

WXY I

BWiil

Page 23

7. One-Touch Dial Keys

These ten keys give you in stant access to previously stored phone numbers. (See

page 4-4, 5-1.)

This key moves the LCD cur

sor to the left. It also allows you to back up one step when you are in function mode (see page 3-1) or Telephone Index (see page 5-2).

(Left Arrow)'

IL SHIFT

This key is used to access the “11” through “20” OneTouch keys. (See page 4-4.)

12. SET^

This key is used for storing a function setting into the fax machine. (See page 3-2.)

8. COPY

Press this key to make a copy. (See page 9-1.)

10, STOP

This key stops a fax, cancels an operation, or exits from function mode. (See page 3-2.)

STOP

-------

START

J I

_________

I I 1/

-----) ------

1 , X

13. START

Use this key to start an operation, such as sending

a fax. (See page 6-4.)

\ ^

14. CLEAR -

This key deletes entered data or backs up one step in a function procedure.

(See page 3-2.)

^ Thé Lefî and Right Arrow keys, SET and CLEAR keys are also shared with one-touch keys.

/ IS.

This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 3-1) or Telephone Index (see page 5-2).

(Right Arrow)'

2-3

Page 24

CONTROL PANEL

® FUNCTION AND USER SETTING AREA

intelli FAX-875IVtC

m FUNCTION

This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 3-1.)

18. TEL-INDEX

This key allows you to alphabeti cally look up numbers stored in the dialing memory. (See page 5-2.)

17, RESOLUTION

This key is used to set the resolution requirements when sending a fax. (See page 6-2.)

19. MODE

This key is used to specify how the fax machine should handle incoming calls. (See page 7-1.)

This key enables you to scan in your

originals at twice the normal speed,

by storing them in the memory before

actual transmission. (See page 6-6.) When it is pressed, Broadcasting is available. (See page 6-8.) When it is pressed together with SHIFT, Multi TX is available. (See page 6-9.)

2-4

Press this key whenever you want a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get some

basic information for sending or receiving

faxes. (See page 3-7-8.)

22. COVER PAGE

This key is used to send an automatic Cover Page as the first page of a fax transmission. (See page 6-14.)

Page 25

® MESSAGE CENTER PRO AREA

intelli FAX-875MC

23. TAD and FAX

Indicator Lights

These lights tell you whether voice or

document messages are stored in the

memory. (See page 10-9.)

Use this key to record outgoing voice messages, memos and voice alarm messages into your

fax machine. (Seepage 10-8,16,

25.) You can also record voice or

fax messages and information

stored for the Message Center Pro features. (See chapter 11.)

25. ERASE

This key erases voice or fax messages stored in your fax machine. (See page 10-12, 13,

14.) You can also erase voice or fax mes sages and information stored for the Message Center Pro features. (See chapter

11.)

Use this key to listen to incoming voice messages, outgoing voice messages, memos and voice alarm

messages stored in your fax machine. (See page 10-10,12.) You can also play the voice messages and information or print the fax messages and information stored for the Message Center Pro features. (See chapter 11.)

2-5

Page 26

3. HOW 70 USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY ill

User-friendly Programming

We have designed your fax machine with on-screen programming and a HELP key, user-friendly programming that help you take full advantage of all the functions your fax machine has to offer.

On-screen Programming (OSP)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your fax machine. All you need to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings.

Using the Function Mode to Access On-screen Programming (OSP)

You can access the function mode by pressing FUNCTION found in the “Function and User Setting Area” of your fax Control Panel. {See page 2-4.)

When you enter function mode, your fax machine will display a list of Level One Functions to choose from (see pages 3-2 through 3-7 for these Level One Functions), as seen below.

Press FUNCTION

iilMItSSiiffiiliilSi

1 T ^

1 l.TEMf

( 2.CANC

ililliiiiìilii

aHiaiaiPisi

S-1

Left arrow sequence

iiiìiiiffiiiffliiiiBiiia«

f 6.TEL

"gRTrORSlHSEi

4 4

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; 8.SETI

f 9.SETI ffiEHgsiaiiiwi

ÌÌSÌÌ№iBfiÌRÌiÌÌÌ&IS^^

Right arrow or

auto scroll

sequence

Page 27

These function options will appear one after the other on the display. You can then choose one of these options by pressing SET when the option you want appears on the LCD.

You can also move through the function menu options at a faster rate by pressing (right arrow). (Seepage 2-3 to locate this key onyour Control Panel.) When you find the option you want,

press SET.

You can simply press the Level One Function number associated with each option (refer to pages 3-2 through 3-7).

Helpful HinfS If you want to exit function mode, simply press STOP. Also, if you select the

wrong menu, and wish to return to the previous step, press CLEAR,

Alternating Displays for On-screen Programming (OSP)

When you see alternating displays, the LCD will

iiiilKMiiiiitiBftiiil

ALTERNATE

lliliiliiiiiiiligiill

usually alternate between the currently selected option, and a help message giving brief instruc tions on how to proceed. The example shows the

current speaker volume is high and prompts you to use (left arrow) and (right arrow) to change the setting, and then to press SET to store it.

Function Selection Table

If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the owner's manual. To help you understand the function selections, options, and settings that are found in your fax programs, we have the following Function Selection Table. Read through this table to gain a basic understanding of what your new fax model can do, and then the next section will begin instructing you how to use on-screen programming.

Level one

function

1.TEMP.

(TEMPORARY)

SETTINGS

Level two

function

1. TIMER

2. POLLING

3. CALL RESERVE

Explanation of Options

Use this for sending documents at a later time.

Polling is the process of retrieving faxes from another machine. You can also choose if you want your polling secured. STANDARD/SECURE

You can send a fax and then talk to the recipient using the CALL RESERVE func tion. ON/OFF

Factory

setting

—

STAN

DARD

OFF

Page

6-7

8-1-6

6-18

S-2

Page 28

Level one

function

1.TEMP.

(TEMPORARY)

SEHINGS

Level two

function

4. CONTRAST

5. RESOLUTION

6. OVERSEAS MODE

Explanation of Options

There are three types of contrast settings.

Usually the AUTO setting is acceptable. But if you want to send an especially light or dark document, you should change this setting. AUTO; Default setting is AUTO. Contrast

setting always reverts to AUTO after

one transmission. S. LIGHT: To send very light documents. S. DARK: To send very dark documents.

If you need to send a set of originals at

various resolutions, this function will allow you to set the required resolution page by

page. (If all documents are the same resolu

tion, use the RESOLUTION key. See page 24 #17.) STANDARD/FINE/S. FINE/PHOTO

If you have trouble when sending overseas, you may want to set OVERSEAS MODE to ON. ON/OPP

1 Factory

setting

AUTO

STAN

DARD

OFP

Page

6-3

6-13

6-12

2. CANCEL

JOB

3. PRINT

REPORTS

4. SET AUTO

DIAL

See page 12-1 for a list of reports.

TONE-TOUCH

DIAL

2. SPEED-DIAL

3. SETUP GROUPS

If you wish to cancel a job that has been set with the timer, a polled job etc., use this function.

You can print several different lists and reports, which are available under function item 3. PRINT REPORTS.

If you register names and numbers on OneTouch dial keys, you can dial a number automatically just by pressing a One-Touch key. (Max. of 20 locations)

If you register names and numbers as SpeedDial numbers, you can dial a number automatically just by pressing SPEED DIAL and a two-digit number. (Max. of 40 locations for PAX-825MC and 80 locations for FAX875MC)

This is used for setting up a group number used for broadcasting.

—

6-11

12-1-6

4-4-5

4-6-7

4-8-9

3-3

Page 29

Level one

function

5. USER OPTIONS

i Level two

function

1. SMOOTHING

2. BEEPER

3. COVERPG ON/OFF

4. ERROR RE-TX

1.TONE/PULSE

Explanation of Options

Smoothing enhances the appearance of in coming faxes.

I If you set SMOOTHING to ON, you will

receive messages with the smoothing en hancement. ON/OFF

You can adjust the volume of the beeper with this function. OFF/LOW/HIGH

If you set COVER? AGE to ON, you can send your documents with a Cover Page gener ated by your machine. When the COVERPAGE setting is ON, you can select a Cover Page comment. ON/OFF

If you set ERROR RE-TRANSMISSION to ON, the machine automatically resends the page once an error occurs. ON/OFF

There are two different dial types and you

must select the type of signal suitable for your telephone line.

TONE/PULSE

Factory

setting

LOW

OFF 6-16

OFF

TONE 4-1

Page

7-5

4-1-2

6-20

6. TEL

OPTIONS

2. RING DELAY

3. SPEAKER VOLUME

4. m RING

TIME

5. RING VOLUME

6. DISTINCTIVE

This is the number of rings before the fax machine answers the call when in F/T or AUTO Answer Mode.

0/1/2/3/4 rings

You can adjust the speaker volume with this function.

OFF/LOW/HIGH

F/T RING TIME sets the time for simulated

ringing in F/T mode.

10/20/30/60 seconds

The settings are OFF/LOW/HIGH.

If you have distinctive ringing service from your phone company, you can use this

function to register the ringing pattern of your fax number. And if you set it to ON, you can use the registered number as a fax number only.

OFF/ON/SET

LOW 7-6

HIGH

7-4-5

7-6-7

OFF 7-13-17

7-2

3-4

Page 30

s.is:r.i

Hill

HOW TO USE ON-SCREEN PROGRAMMING AND HELP

Level one

function

6. TEL

OPTIONS

7. SETUP

SYSTEM

Level two

function

7. CALLER ID

1. DATE/TIME

2. DAILY TIMER

3. INTERVAL

4. STATION ID

Explanation of Options

You can display the last 30 caller IDs that are stored in the memory.

If you enter the date and time in 24-hour format, the LCD will display the date and time and they will also be printed on outgo ing faxes.

If you frequently have delayed jobs, all for execution at the same time each day, you can program that time. Once you register it, you do not need to enter that time, just set Timer Transmission in temporary settings.

You can select the time interval when the activity report will be printed. 6/12/24 hours, 2/4/7 days, OFF

You can enter your name or company name, fax number and telephone number in STATION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the automatic Cover Page.

Factory

setting

—

01/01/1996

00:00

OFF

—

Page

7-18-21

4-2

6-7-8

12-2

4-3

8. SETUP MSG CTR

5. REMOTE CODE

6. SET COVERPAGE

1. MSG STORAGE

2. BACKUP PRINT

3. FAX FWD/ PAGING

If you enter a REMOTE CODE, you can activate or deactivate the lax machine from a remote telephone. ON/OFF

You can register your own two custom comments for the Cover Page.

You can select memory usage of the machine in MESSAGE CENTER mode. FAX;ON/OFF, TAD:ON/EXT/OFF

You can set the machine to print a back-up copy of faxes that are received into the Mes sage Center memory. ON/OFF

You can choose among PAGING, FAX FOR WARDING or OFF. PAGING ON will cause the fax machine to page you when it receives a fax message. FAX FORWARDING ON will cause the fax machine to send any stored faxes that are received to another predeter mined fax number. OFF/FAX FORWARD/PAGING

*51 (ACT.)

#51(DEACT.)

—

FAX: OFF

TAD: ON

OFF

7-8-10

6-15

10-7

10-11

10-17-20

3-5

Page 31

Level one

function

Level two

function

4. REMOTE ACCESS

5. ICM MAX. TIME

Explanation of Options

You can register a REMOTE ACCESS ID (3 digits) allowing you to operate the machine remotely. (Example ; Retrieving an incom

ing fax message)

This is the maximum length for your voice information in Voice-on-Demand, the ICMs in Personal Mailbox and Message Center, Memos and Voice Alarm recordings. 20/25/30/35/40/45/50/55/60 seconds

Factory setting

159>K

30 10-15

Page

10-20-21

8. SETUP

MSG CTR

9. SETUP MC

PRO

1 6. OGM

7. PRINT FAX

8. RECORDING MODE

9. TOLL SAVER

1.MSG CTR PRO

2. OGM

3. MAIL BOX

4. FAX INFO

The machine has two types of OGM (Outgo ing Messages) for MSG CTR and FAX/TEL switch. After selecting the message type,

you can play, record or erase.

You can print incoming faxes that were

stored in MSG CTR memory.

To get more recording time for incoming messages, memos, and voice messages, change the sound quality setting from HIGH to NORMAL.

If you set TOLL SAVER to ON, you can check if a message was received by the ring delay. Tall saver overrides the Ring Delay setting. ON/OFF

You can turn the Message Center Pro Mode on or off with this switch. ON/OFF

You can record Level 1 and 2 OGMs for callers, telling them what to do in each step. MSG CTR PRO/MAIL BOX/FAX ON DEMAND/VOICE ON DEMAND

There are 5 personal mail boxes. For each mail box, the owner can record his/her own OGM for callers. 01/02/03/04/05

You can store the fax information for each Fax on Demand memory box. You have up to 99 memory boxes. 01-99 (The number of available boxes depends upon the amount of information you store.)

MSG

CTR

OGM

7-4,

10-13-14

10-11

NORMAL 10-15-16

OFF

10-14-15

11-18

MSG

CTR

11-13-16

PRO

11-12-13

11-7-9

5. VOICE INFO

You can store the voice information for each Voice on Demand memory box. You have up to 99 memory boxes. 01-99 (The number of available boxes depends upon the length of your messages.)

—

11-10-11

3-6

Page 32

KEY I

Level one

function

0. INTERRUPT

Level two

function

Explanation of Options

You can send a fax without canceling the timer or polled waiting, even if there are documents in the feeder, by “interrupting” it.

Factory

setting

—

Page

6-10

Help Key

Press this key whenever you need a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes.

How to Print a Help List

Press HELP to get a printout of the Help List. Use it when you need information about how to register or set one of the functions, or how to send or receive faxes. You can request a printout whenever the machine meets the following conditions:

-while the LCD displays the date and time.

-while the machine is timer waiting.

-while the machine is polled/polling waiting.

-while the machine is at level one or two of the function menu.

-while you are using the phone.

3-7

Page 33

lisa

-*r-:V****-ir*-l-*-Jc**5lr* j-|l[_p I ¡57

<ST£PS FOR KEY FUNCTIONS>

DPRESS FLTXTION

2,1 SEE EOT A LEVEL ONE FUNCTION

BY PRESSING HUHBER KEY /~v (FROM THE SELECTIGH (j CHARI ON SHE RIGHT) ^

3TSELECT A LEVEL Tlv'O FUNOTLON

BY PRESSING NUMBER KEY

4)SEL£CT THE UESIRED SETTING USING "HE ARROW KE^S

5)PRESS SET

6)RRESS STO.s "0 EXIT

NOT r.

MAKE SURE YOU FIRST S^" TONE/PULSEiFLNCTION 6-1),

CATE/TiME(FUNCTION ?-l) AND

STATION IDCFUNCTION 7-A).

FUNCTION

INSERT f^EYS

DOCUMENT TO

TUNC I

MANUAL MODE

*FOR DEDICATED

TELEPHONE USE

ONU Y .

UZJ UZD

SSTORING ONE-TOLCh>

(SENDING A FAX (AUTO)>

NUMBER

0 O

DIA.^

SPRINTING A LIST/REPORT>

ONE-TOUCH Q START

NUMBER

KEY

^ o

TO SELECT

REPORT TYPE

AUTO MODE

*FGR DEDICATED

FAX USE ONLY,

<FAX R.ECEPTION SETTINGS)

LEVEL ONE I.TEMP.SETTINGS

2.CANCEL JOB

3.PRINT REPORTS

4.SET AUTO DIAL

5.USER OPTIONS

6.TEL OPTIONS

•SETUP SYSTEM

B,SETUP MSG CTR---1.HSG STORAGE

9.SETUP MC PRO

0,INTERRUPT

(AMPLE

ONE-TOUCH

□ l

SPEED DIAL

0 R + —^

TWO

DIGITS

SFUNCTION selection

NUMBER

KEYS

TO ENTER

PHONE

LEVEL TWO

- - .TIMER

2. POLLING

3. CALL RESERVE

¿.CONTRAST

5.RESOLUTION

6.OVERSEAS MODE

---l.ACT.RE.^ORT ¿.ALL dial

3. TEL.INDEX

4. C0VF.RRAGE B.CA.Ll back MSG

6.USER OPTIONS /.XMIT REPORT

5. MEMORY ST.4TUS

9.CALLER ID

--1 .G'NE-TCIICH niAL

2.SPEED-DIAL

S.SETLI« GROUPS

--1.SMOOTHING

2. BEEPER

3. C0VERDG ON/OFF

4. ERROR RE-TX

--1.T0NE/PULSE

2.RI.NG DELAY

3.SPEAKER VOLUME (OFF/EOfj/HISH)

4.F.''T RING TIME (10/20./30/60)

5 , RIN G V 0 L U M E (0 r F / l 0 kE'' HIG H)

6.DISTINCTIVE (OFF/Oh/SET)

Y.CALL.ER ID

-l.DATE/TJME 2,DAILY TIMER 3,INTERVAL

4.S1AiION 10 5,REMOTE CODE

6.SET CGVEfiPAGE

2. BACKUP PRIN"

3. FAX FWD/PAGING

4. REMOTE ACCESS

5.ICM MAX.TIME

6.0GH /.PRINT FAX .«.RECORDING MODE (HIGH/NORMAL)

9.TOLL SAVER (ON/OFF)

-i.MSG CTR PRO

2. OGH

3. M.AÎL BOX

4. FAX INFO

5. VOICE INFO

□

SET

F/T MODE

*FOR BOTH FAX AND

TELEPHONE.

CHART) OPTIONS

(Standard/s«cu.r.e;

(ON/OFF) (AUTO/S.LIGh'T/S. DARK) (STD / FINE/S,TIME/PHOTO)

(OiN/OT)

(ON/OFF)

(OH/OF«) (OrE./LOW/HIGH) (ON/OFF! (ON/OFF)

(TONE.-'PUlSE)

iOC/Cl/02/03/04;

(OFF/6 H/12H/24 h/2 D/4D/1D) ( FAX/TEL/M,At'E ; iON/Of^T^StT CODE)

( F A X ; 0 N / 0 F F, T A D ; 0 N / 0 F F / F X T ) (O.N/OFF) iOTT/.TAX FORWARD./PAGING)

(20/25/30/35/40/45/50/5 5/60 ) (MSG CTR 0G.M/F/Î CGM)

(ON/OFF) (MSG CTR PRO/M.AIE BOX

;0I/B2/03.i04,MJol (01-99)

(01-99)

ALPHA KEYS

>o -

"0 ENTER

NAME

MSG CTR

*FOR BOTH TAD AND

FAX USE.

□

SET

FAX/VOICE ON DEMAND)

{HELP LIST of FAX-875MC)

—

Page 34

iiiillil

How to Enter Text in Function Mode

Number keys have two or three letters printed above it. The following keys “1”, and have no printed letters because they have special characters.

ABC

GHf

PRS

By pressing the appropriate number key the correct number of times, you can access the character you want. When you are making certain settings, such as the Station ID, you

need to enter text into your fax machine.

Key once

A B C

JKL

TUV

twice three times

E F 3

4 G H I

DEF

MNO

WXY

four times

2 4

5 J K L 5

8 T

N 0 6

U V 8

s 7

9 w X Y 9

Let’s say that you want to enter the initials “BR.” Follow the example below.

KEYS TO PRES

1. Press 2 twice to enter the letter B.

2. Press 7 twice to enter the letter R.

3. Press SET.

3-9

THE DISPLAY WILL SHOW:

i ENTER & SET i NAME:i i NAME:BR

ïlilîiili

Page 35

1. If you want to enter a blank space, press (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use (left

arrow) to move the cursor back. When you reach the letter, you can enter a new

one in it’s place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter.

3. If you need to enter a character that is assigned to the same number key as the previous character, press (right arrow) to move the cursor to the right.

How to Enter Special Characters^ Symbols and Punctuation Marks in Function Mode___________________________

Ikey-

...............

* key

..........

# key

-----

The “1” key contains all the accented characters. The and the “#” key are used for punctuation marks and symbols. Let's say that you want to enter the Symbol Follow the example below.

— AEOUAgEEl

..........

- (space) !”#$%&’()*+,-■/'

------

----- :;<=>?@[]

THE DISPLAY WILL SHOW:

_____________

1. Press * to show a list of characters.

2. Press * (6 times).

3. Press (right arrow).

3-10

Page 36

4. TELEPHONE FUNCTION SEWNGS

There are some settings, such as the date and time, you should make to your fax machine before you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing FUNCTION on the control panel. This activates the function mode and On - Screen Programming prompts. You can complete a variety

of settings in this mode.

Setting the Dialing Mode (TonelPulse)_____________________________

Your fax machine supports both tone {or multi-frequency) and pulse (or rotary) dialing. It is

initially set to TONE, so you do not need to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below:

¡Hi'

1. Press FUNCTION.

You will see scrolling options on the dis play. You can choose one.

2. Press 6.

3. Press 1.

After two seconds you will be automati cally prompted to select pulse or tone.

4. Press (left arrow) or (right arrow) to find the dialing mode that matches your telephone line.

Example; PULSE.

5. Press SET.

6. Press STOP to return to the date

and time.

Setting the Beeper Sound Level

THE DISPLAY WILL SHO

iiaiiMiBaBiiiiMasiH

liiaijgiiiiSwEiiiiiBili

k( SE LLCI ^

liiifiiiiiilliiliii

li lit!

If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error, or at the end of sending or receiving a feix.

The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH.

4-1

Page 37

THE DISPLAY WILL SHOW:

1. Press FUNCTION.

2. Press 5.

3. Press 2.

1и1§шжм11Ж1ямар|1

ШМММЙЦШ11Ш1Я1|

liWliiiiBlBBtiiiSMl IliiMiliiiiiiillliiii

^ iWMlIiiiiilPltlWiii ^

4. Press (left arrow) or (right arrow) until you get the setting you want.

Example: OFF.

5. Press SET.

6. Press STOP to return to the date

and time.

Setting the Date and Time

Your fax machine shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode.

KEYS TO PRESS

THE DISPLAY WILL SHOW;

1. Press FUNCTION.

2. Press 7.

3. Press 1.

4. Enter the last two digits of the year.

Example: 96.

5. Enter two digits for the month. (JAN = 01, OCT = 10, etc.)

Example: 09.

6. Enter two digits for the day.

Example: 12.

7. Enter the time in 24-hour format.

Example: 15:25 (3:25 P.M.).

8. Wait for two seconds.

9. Press STOP to exit and view the new date and time.

^5й11Д8ЯШ11йй§111

SfeSMiiffKiSiiiiSS

iMMBiwiiiMiliiiiMii

iliiiitiiaiMiilsiill iieiPiililiiWitigiiil

11111Я1йЯ1И1М1ммаД

|йИ1М й11 м1Ш В1Р 1

11В111И111Я1Я@

Г 1.DATE/TIME

ШШтмШШШШШШшЩ

4-2

Page 38

Illi

Setting the Station ID

The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your machine then prints this information on the electronic Cover Page and every fax page you send.

: :i i H

HE DISPLAY WILL SHO

(iliiiiiiiiiiiiiiiilii

1. Press FUNCTION.

2. Press 7.

S,:'

3. Press 4.

You will then be prompted to enter your

fax number,

4. Enter your fax number (up to 20 digits).

Example: 4155554444.

5. Press SET.

You will now be prompted to enter your

telephone number.

6. Enter your telephone number (up

to 20 digits).

If your telephone number and fax

number share the same line, enter the same number again. Example: 4155554445.

7. Press SET.

You will be prompted to enter your name or company’s name.

8. Enter your name by using the

number keys (up to 20 characters).

Example: BROTHER. Refer to the section “How to Enter Text in Function Mode” on page 3-9-10.

[ 4.STATION

tiiiiiiil

iliiiliiiBlliiiiiiii

iiiiilililiiiiiiiliB

, plpppSiSlliilil^^ ,

^ iBliiligiiiBigiiliiiia ^

---------■

i NAME

itiiiiiiiHjgiiiijllfiiiB

------

iiilllil

9. Press SET to confirm the entry.

10. Press STOP to return to the date

and time.

4-3

f 4.STATI0N ID

Page 39

iliiiitliliaififiiii» FUNC

illlit 8® IBS ® S

Printing Page Headers

Your fax machine can print a page header on top of every document you send. It is

printed^ on the receiving party’s fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you need to register your Station ID beforehand for that information to be available.

iiiili

Transmission Date and Time

09/12/1996 15

4155554444 BROT

Station ID

■ _ ^

Page Number

'ER PAGE Cl

Helpful Hints 1. The telephone number that you store is used only for the Call Back Message

and the Cover Page features.

2. If you do not enter a fax number, no additional information can be entered.

3. When you enter a space, use (right arrow). Then it will be registered as a blank space.

4. If Station ID has already been programmed, then after Step 3 the name will be displayed with the prompt “1” to change “2” to exit. Press “1” if you need to change any information. Pressing “2” to exit will take you out of the function.

NOTICE

The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person

to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual

sending the message and the telephone number of the sending machines or such

business, other entity, or individual.

In order to program this information into your fax machine, you should complete the steps on the previous page.

Storing One-Touch Dial Numbers

You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial

numbers. You can also store names with the numbers so that when you call, you can verify the destination on the display. You can store a maximum of 20 phone numbers. To use 11 to 20 OneTouch number locations, you need to press SHIFT. For example, One-Touch location ‘Tl” is

accessed by pressing SHIFT+One-Touch “01” simultaneously (see page 2-3). Here is how to store

a telephone number as a One-Touch dial number:

4.4

Page 40

KEYS TO PRESS

THE DISPLAY WILL SHOW:

iiiiiiiliiiliillisiiii

1. Press FUNCTION.

2. Press 4.

3. Press 1.

4. PresstheOne-Touchkeyyouwant to use to store a number.

Example: One - Touch 05. The One-Touch keys are not the number keys.

5. Enter a number (up to 20 digits).

Example; 14155551212.

NOTE: If you have to wait for a dial tone

to access an outside line, you

should use REDIAL/PAUSE.

When you press REDIAL/PAUSE,

a dash will appear on the display. By storing the numbers with a pause, you can create a delay of 3.5 seconds.

6. Press SET.

You then will be prompted to enter the name or company associated with this number.

iiiiillilillliliiiiil iiiiiltlliKiWililliliil tiliilililPiiiiiiiiiit

i; ENTER & SET

NAME:

iliiiiiiiiiiliiiiii

iii:)

7. Enter the name by using the number keys (up to 15 characters).

Example: NJ OFFICE. (See page 3-9-10 for how to enter text.)

8. Press SET.

9. Select the type of number (FAX, TEL, F/T, CHAIN) by using (left arrow) or (right arrow) to display the type you want.

(See For Your Information on page 4-6.) Example: FAX.

10. Press SET.

11. Return to step 4 to enter another number, or press STOP to return to the date and time.

4-5

liiiiiiiitiiMiilltllii

iSiiiiiiiiiiiiiiClB

Page 41

mmmm

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a choice of choosing the type of number. There are 4 options;

1. FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number)

4. CHAIN (A number, usually an access code, for chain dialing).

Chain Dialing

Chain dialing is used to store a very long dialing sequence. You can spread the number over two or more keys if you register the first key(s) in the sequence as type “Chain”. Chain tells the system that the dialing sequence is not completed

and that there is more to follow. The last key in the sequence must be any other

dial type (either FAX, TEL or F/T). You can use any combination of One-Touch, Speed-Dial and manually dialed numbers in a chain.

If you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing the PAUSE/REDIAL key. (If you need a pause that is longer than 3.5 seconds, call our Fax Diagnostic Center at 1-S00-2S44329 (USA), 1-800-853-6660 (CANADA) for assistance.) Only one pause can be

stored in each One-Touch and Speed-Dial number.

When jfQu are ready to dial the chain number, simply press the keys one after the other in sequence and then press START.

Chain dialing makes using access codes easy. Sometimes you may want to choose from among several long-distance carriers when j'^ou make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access code of a long-distance carrier as you would a regular number and register it as a “chain” number. Then to dial, press this (access code) number followed by the regular number and START.

You can set up chain dialing for phone/credit card numbers, the same way. However,

when using chain dialing, do NOT send a cover page because your credit card number will be on it.

Storing Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you must enter a two-digit

number, from 01 to 40 for FAX-825MC and from 01 to 80 for FAX-875MC using the number keys.

For example, you cannot enter “5”. You need to enter “05”. You can store as many as 40 numbers (FAX-825MC) or 80 numbers (FAX-87SMC) as Speed-Dial numbers. After you finish entering the numbers, print the All Dial List to check that you have stored them correctly. (See page 12-4.) This

list will contain the type of number: FAX, TEL, F/T, or CHAIN.

Even if there should be a loss of electrical power to your fax machine, the telephone and fax numbers you have stored will not be lost.

4-6

Page 42

ICLtrnL^INt (-UIN(^IIUIN bhi IIINt^b

■ ■

1. Press FUNCTION.

2. Press 4.

3. Press 2.

4. Use the number keys to enter a two-digit number.

Example: 05.

5. Enter the number (up to 20 digits).

Example: 5555151.

6. Press SET.

You then will be prompted to enter the

name or company associated with this number.

7. Use the number keys to enter a

name (up to 15 characters).

Example: MANCHESTER. (See page 3-9-10 for entering text.)

THE DISPLAY WILL SHOW:

( #0

( NAME:MANCHESTER

8. Press SET.

9. Select the type of number (FAX, TEL, F/T, CHAIN) by using (left arrow) or (right arrow) to display the type you want.

Example: TEL.

10. Press SET.

11. You are ready to enter another

Speed-Dial number, or press STOP to return to the date and time.

<r &

4-7

Page 43

When You Wish to Change the Stored One-Touch and Speed-Dial

Numbers (During Step 4 on Page 4-5, 7)

Wh6n you accGss th.6 function for a Ono-Touch key or Speed-Dial number, tbat is already in use, you will be asked if you wish to change it or to exit and select a different One-Touch or Speed-Dial number. This display does not appear if the OneTouch key or Speed-Dial number you chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or press 2 to choose a different One-Touch key or Speed-Dial number.

^ iiiiliiaiggiliiagjl

2. If you are replacing an existing number wuth a new one, the old number and name will appear in the display. Press CLEAR to erase the old number and name. Then, enter the new number and name and press SET to store the entry.

Memory Storage

Your fax machine is equipped with an internal battery that will keep the date and time information for up to one hour after power has been cut off. After that time, the

date and time will be lost and you will have to re-enter the information. All other

settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions (see page 3-3-5) are stored permanently and will be retained even in the event of a power failure. However, the data stored in the memoiy such as Out-of-Paper Reception and Memory Transmission will be lost after the powder is disconnected.

Helpful Hints If your fax machine is connected to a PBX, you may need to insert an additional

number before each fax or telephone number to access an outside line.

Setting Up Number Groups ______________________________________

Number Groups allow you to send the same fax message to many fax numbers by pressing only one One-Touch key (Broadcasting). You must store each fax number first as a One-Touch or Speed-Dial number. Then you can combine them into a Group. Each Group uses a One-Touch key.

You can have up to 6 smaller Groups or can assign up to 59 numbers on FAX-825MC and 99

numbers on FAX-875MC if you want one large Group. You can use the same stored number in several groups. Groups can have a name up to 15 characters long.

KEYS TO PRESS

1. Press FUNCTION.

2. Press 4.

3. Press 3.

THE DISPLAY WILL SHOW:

¡jigiiifgyiliilllMiii

ri.TE MP.SETTI

BiiiigiBiiitiMiiiiB

4-8

Page 44

EPHONE FUNCTION SEHINGS

4. Press one ofthe One-Touch keys to ^ [ S be the stored group number. (CiW

Example: select “One-Touch 1” as a group. ^---------------------------------------------

IliiiilililllilMIlii

5. After two seconds enter the group [ S

ilililSiiliiliiliilii

number by using the number keys. ——-

Example; 1. C ^

6. Enterthe One-Touch or Speed-Dial ( G

iililiillliillfilii

numbers in this group.

Example: #03, #05, *02.

(Note: Use the # key and number keys

for Speed-Dial numbers, and the * key

and number keys for One-Touch num-

bers.)

7. Press SET. ^ { [\|

iililiilliiiliiiiiili

8. Enter the group’s name.

Example: ALL BROTHER

9. Press SET.

10. Press STOP to return to date and

time.

Helpful Hints You can print a list of all One-Touch numbers and Speed-Dial numbers. Group

numbers will be listed under One-Touch and Speed-Dial numbers. (See page

12-4.)

4-9

^ : One-Touch

# : Speed-Dial

Page 45

UNIT AS A TELEPHONE

5. USING THE UNIT AS A TELEPHONE

Your fax machine can be used to make regular telephone calls. You can dial numbers manually, by pressing the number keys, or by using One-Touch or Speed-Dialing.

»MM»

Manual Dialing

1. Pick up the handset, or press HOOK.

2. When you hear a dial tone, you can begin dialing by pressing the number keys.

3. If you used HOOK to dial, pick up the handset when the call is answered.

One-Touch Dialing

1. Pick up the handset, or press HOOK.

2. When you hear a dial tone, press the desired One-Touch key.

3. If you used HOOK, pick up the handset when the call is answered.

If you try to use a One-Touch number that has not been stored on the key you pressed, you will hear a warning sound and the display will say,“NOT REGISTERED”. The display will return to normal after 2 seconds.

Speed Dialing

1. Pick up the handset or press HOOK.

2. When you hear a dial tone, press SPEED DIAL and then press the two-digit Speed-Dial

number.

3. If you used HOOK, pick up the handset when the call is answered.

Using HOLD, PAUSE, # with the Telephone

- Use REDIAL / PAUSE for putting a 3,5 second pause between numbers.

- Use HOLD to put a call on hold. You can put down the handset without

disconnecting the call. You must pick up the fax handset to release the call from

HOLD.

- Use # temporarily to switch the dialing type from “pulse” to “tone”. This key is also used for push-button services, such as those offered by banks, credit card companies, or paging services.

On Hook Dialing

When you make a call using HOOK, you can listen to the other end through the one way speaker of the machine, but they can’t hear you unless you pick up the handset. Also, if you press HOOK again before you pick up the handset, the call will be

disconnected.

Optional Settings When You Send a Fax Manually

Resolution (See page 6-2, 6-13.)

Cover Page (See page 6-14.) Call Reservation (See page 6-18.)

• Contrast (See page 6-3.)

• Overseas Mode (See page 6-12.)

5-1

Page 46

Searching the Telephone Index

Once you have stor ed a name and number as a One-To uch numb er or as a Spe ed- Dia l number, you can searc h for that name alphabet ica lly using the Telep hon e Index , You can also dial a numb er dir ectl y fro m th e T ele ph one Ind ex .

THE DISPLAY WILLSHO

Press TEL-INDEX.

2. Use the number keys to input the

first character of the stored name,

and press (left arrow) or (right arrow) to find the name.

3. Pick up the handset, or press

HOOK.

4. Press START to begin dialing.

- Return the handset to its cradle

or press HOOK to cancel the call.

i tel Tindex

i NJ 0 F FICE

L_nj offi ce

5-2

Page 47

6. SENDING FAXES MWm

A) DOCUMENT BASICS

The Size of Your Documents

The size of the documents you want to send by fax should not be larger (or smaller) than your fax machine can accommodate. The documents should each be between 148 and 216 mm (5.8 and 8.5 inches) wide and between 150 and 900 mm (5.9 and 35.4 inches) long.

The maximum width of the scanned area is 208 mm (8.2 inches), which can be printed on the recording paper of the recipient's fax.

How to Insert the Document

To send a fax, first insert the document you wish to send, face down, in the document feeder. The top edge of the document should go in first, or the fax will be received up side-down.

To prevent the document from going crooked as it is fed, adjust the paper guides to fit the width of the document.

NOTICE

dOl

Page 48

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 15 pages) into the fax machine, one at a time. The thickness and weight of the documents should fall into the following categories:

Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 10'^ to 4.7 x 10'^ inches).

For multiple sheets: 0.07 to 0.10 mm (2.8 x 10 '^ to 3.9 x 10'^ inches).

Weight: For one sheet: 52 to 85 g/m'^ (0.07 x 10‘® to 0.121 x 10‘^ Ibs/inch^).

For multiple sheets: 52 to 80 g/m^ (0.07 x 10'^ to 0.114 x 10'^ Ibs/inch^).

As a reference, please note that the paper on which this is printed has the following thickness and weight: Thickness: 0.10mm (3.9 x 10’^ inches) Weight; 80g/m^(0.114 x 10'® Ibs/inch^)

Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not stuck together. Then tap the leading edge on a table so that all the pages are even when placed in the feeder. Make sure you always put the documents in face down.

Getting Ready to Send a Fax

SETTING THE RESOLUTION

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any

time before you press START or COPY. You can choose a setting by pressing the RESOLUTION key. (o means light off. means light on.)

FINE

STANDARD

FINE

SUPERFINE

PHOTO

To set different resolutions for each page of a multi page document, refer to “Multiple Resolution Transmission” on page 6-13.

PHOTO S.FINE

O-

—^

-----

FINE PHOTO S.FINE

—'

------

FINE

PHOTO S.FINE The SUPERFINE resolution is a good setting to use for documents

O-

FINE PHOTO S.FINE

The STANDARD resolution can be used for most typewritten

text. When the STANDARD setting is on, both lights are off. Transmission speed is normal.

The FINE resolution is an ideal setting to use if you want to send

documents that have small print. When the FINE setting is on, the FINE light will be lit. Transmission speed is slower than STANDARD.

' with very small print or artwork. When the SUPERFINE setting

is on, the S. FINE light will be lit. Transmission speed is slower than FINE.

The PHOTO resolution is ideal for sending documents that have varying shades of gray, such as photographs. The PHOTO setting is on when both lights are lit. Transmission speed is slower than FINE.

6-2

Page 49

SETTING THE CONTRAST

The fax machine has automatic contrast control, but if you need to send a document that is very light or very dark, you may want to set the contrast yourself.

Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document.

- \V= * i * -V' i V-1

KEYS TO PRESS

1. Insert the documents face down into the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 4.

The display will alternate messages.

5. Use (left arrow) or (right arrow) to select one of the settings,

AUTO, S.LIGHT, or S. DARK.

Example: S.LIGHT.

6. Press SET.

7. Press STOP to exit.

THE DISPLAY WILL SHOW:

igllilliMililslglMlBiii

IMMiliillilillllMl

iaiiiPtBiiiiaiiialiii

^ [ UUIN

tiiillllMlpBitillMiii

r ”c r I r

gtililiiMiMiiiiliBliiiiii

^ gitleiiaiiMiiiaa

Then start the fax sending operation (see page 6-4) or copy (see page 9-1).

6-3

Page 50

B) BASIC FAX TRANSMISSIONS

Sending a Fax

There are 3 basic ways of sending a fax:

1) Manual transmission: You can talk or listen to the other party before you send a fax by picking up the

handset and dialing the number. After the other party has finished talking and has pushed its START button, you will be able to send your fax by pressing your

START key and putting the handset back down in its cradle. (If you call and all you hear is the chirping sound of a fax machine, you can go ahead and press your START key, and then put down the handset.)

2) Automatic transmission:

You can send a fax without picking up the handset or without pressing HOOK by dialing the fax number and then pressing START.

a. One-Touch Dialing

Press one of the One-Touch keys. (The numbers must be stored beforehand. See page 4-4.) Then press START.

b. Speed-Dialing

Press SPEED DIAL, then use the number keys to enter a two-digit number. For example, press “05” for 5. (The numbers must be stored beforehand. See page 4-6.) Then press START.

c. Telephone Index

You can use the Tel-Index to make telephone or fax calls.(See page 5-2.)

3) Timer transmission: It is possible to send documents at a later time by using the TIMER function. (See

page 6-7.)

Talking to the Other Party When Sending a Fax

When you are sending a fax manually and you hear the recipient’s voice instead of fax tones, you can use the handset to have a conversation. When or if you want to then

send a fax, ask the person on the other line to press START on his/her fax machine and when you hear fax tones you can press START to begin sending your fax.

Sending a Fax Automatically

KEYS TO PRESS

THE DISPLAY WILL SHOW:

iiilliiiiiBiiiiiiiaill

1. Insert the documents face down into the feeder.

6-4

iigiiiitiiililiiiBlliii

Page 51

2. Enter a fax number.

Example; One-Touch dialing.

i NJ OFF!

3. Press START.

Sending a Fax Manually

1. Insert the documents face down into the feeder.

2. Pick up the handset or press HOOK

and listen for the dial tone.

3. Enter the fax number.

You can use manual dialing, One-Touch

dialing, Speed Dialing, or Tel-Index.

4. When you hear a fax tone, press

START.

Your fax machine will begin sending the documents.

[ OIALINi

W«1

i SENDINi

THE DISPLAY WILL SHOW:

[ COPY i; PilESS: COFin

SgjjiMliittBiiia

5. Return the handset to its cradle, if

you did not use HOOK.

Automatic and Manual Re-dialing

If a number you have dialed is busy or your call did not go through for some other reason, you can re-dial that number. There are two ways to re-dial, “automatic” and “manual.” Automatic redialing can only be used for faxes that were sent using automatic transmission—not for telephone calls. The factory setting is “auto re-dial on” and it will re-dial the number 3 times at 5 minute intervals automatically before giving up. The fax machine will also re-dial the last dialed number when you press REDIAL/PAUSE {manual re-dialing).

6-5

Page 52

C) ADVANCED FAX TRANSMISSIONS

Sending a Fax by Using Quick-Scan (Memory Transmission)

If you are faxing a set of documents that are confidential in nature or you just need your original

documents back right away, you don't have to stand at the machine and wait for the transmission of each page to be completed. You can use Quick-Scan in order to get your original documents back before transmission.

INFORMATION

■

If You Get a MEMORY FULL Message When Trying to Send a Fax by

Using Quick-Scan

If the memory becomes full when scanning page one, the display shows “PRESS STOP KEY”, then press STOP to abort the job.

If the memory becomes full on page 2 or more of a multi-page document, you will be prompted to press START to send the portion already scanned, or STOP to abort the

job.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

iliiiiiliiiiiiiiliiiii

1. Insert the documents into the

feeder,

2. Press Q.SCAN.

The display indicates how much memory is available,

3. Enter the fax number.

iiiiiiiiiiiiiaiiiiiiii

c ^

riNTER fax"

iiisEiiaeX

: i Ji S Ji-Siij :k-i ii-i: kdrji ifk ki

lllil

iililiip

4. Press ST ART to begin scanning the documents into memory. Once completed,the fax machine will dial the destination.

6-6

r MEM ORY

Page 53

Delayed Transmission

You can set the timer to send documents at a later time (up to 24 hours later). Your fax machine will also produce a report, the "Delayed Sending Report”, after the fax is sent. You can set up to three different documents for delayed transmission.

THE DISPLAY WILL SHOW:

1. Insert the documents into the feeder.

2. Press Q.SCAN to use memory

transmission, or you can send your fax normally.

3. Press FUNCTION.

4. Press 1.

5. Press 1.

{iligiiliiiliiiiiilS ISttliiilifliliiiiWlW

6. Enter the time in 24-hour format using the number keys.

Example; 19:45 (7:45 P.M.).

7. Wait for two seconds.

8. Press STOP.

fgaitfjfjifijif

9. Enter the fax number.

10. Press START.

The fax machine will wait until the specified time to call.

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a set time every day. This is handy for sending

delayed jobs that must go out at the same time daily. Once you make this setting, you don’t have

to enter the time everyday. The setting will stay the same until you change it. So you can use it everyday, or only on days when you need it.

liiijaiWiiiWiiiiigM

_________________

I”

V< V'He'V'i

I*.» 'I'*'

KEYS TO PRESS

1. Press FUNCTION.

2. Press 7.

3. Press 2.

THE DISPLAY WILL SHOW;

lilliliiiiigiilliiil

6-7

Page 54

4. Enter the time in 24-hour format using the number keys.

Example: 19:45 (7:45 P.M.),

ENTE R TIME

; ENT ER TIME

5. Wait for two seconds, press STOP

to exit.

' 2.DAIL Y TI

mmsmi

Broadcasting

By using the numbers you have stored for One-Touch dialing, Speed-Dialing, or group dialing, you can send faxes automatically to a maximum of 100 different locations (FAX-875MC) and 60 different locations (FAX-825MC) at once. You can not broadcast to a number that has not been stored into memory.

KEYS TO PRES

1. Insert the documents into the feeder.

2. Press Q.SCAN.

3. Enter the One-Touch and SpeedDial numbers, one after the other, or a group number.

Example: Group number.

4. Press START and the fax machine will read the documents into memory, and then start sending faxes to all the numbers you en

tered.

THE DISPLAY WILL SHOW;

BijiliiBiBliiiBlgii)

r MEMORY

f ENTER FAX

; ALL BROTHER

WiWSi Wimiffi.

Getting Familiar with the Broadcasting Function

To stop the broadcast in progress, press STOP.

* Enter the chain dialing numbers as you normally would, but keep in mind that

each key counts as one location, so the number of locations you can call becomes limited. You have up to 60 locations on FAX-825MC and 100 different locations on FAX-875MC. You can call with One-Touch, Speed-Dialing, and group num bers.

* If the line is busy or for some other reason a connection could not be made during

broadcasting, the fax machine will re-dial the number automatically. (See page 6-

5.)

* If the memory is full, press STOP to abort the job or press START to send the

portion that is in the memory (if more than one page has been scanned.) (See page

6-6.)

* *

6~8

Page 55

Helpful Hints 1. Use the Telephone Index to help you choose the numbers you want to broadcast,

(See page 5-2.)

2. After transmission is completed, a Broadcast Report will be printed automatically to let you know the result of transmission.

Sending by Multi-Transmission

Use multi-transmission for sending several different faxes to several destinations at once. For example, you can fax “Document A” to one destination and “Document B” to another destination automatically.

This is not to be confused with Broadcasting, which is sending one document(s) to many destinations,

If you wish, you can combine this function with broadcasting so that you can fax different documents to different lists of people at the same time. To do this, j^ou store various sets of documents in memory. Then, for example, you can automatically fax “Document A” to one list of people and “Document B” to another list of people. You can preset 3 different documents including timer transmission in memory; if you set one timer transmission, multi-transmission is available for two destinations.

After scanning documents, your fax machine will start sending them in scanned order.

If you press only Q.SCAN instead of SHIFT + Q.SCAN for the last document, your fax machine

will start dialing without waiting for 30 seconds.

KEYS TO PRESS

1. Insert “Document A” into the feeder.

2. Press SHIFT + Q.SCAN together to

send by multiple transmission.

The display shows remaining memory.

3. Enter the fax number. (Or a series of numbers if you are broadcast ing.)

4. Press START to start scanning

documents.

5. Insert “Document B” within 30 seconds after “Document A” has been scanned. (If you wait more than 30 seconds to scan another

document, the machine will begin

to send the document(s) it has.)

•mm

THE DISPLAY WILL SHOW:

BKiiiiiitilliiliWil filiiiiiiiiiisiBiillill)

iiSiiijiiliiPii'iilliii iiiiiBliiBjiilliiiilMiil

r NJ OFFICE

iliiiiiiMMijjBiiBiil

lilillliMiMMliMliiiiMi

6-9

Page 56

6. Repeat the step 1, 2, 3, 4 for the

third document.

7. After 30 seconds, your fax machine will start sending the documents in scanned order.

( MUL TI TX .

Interrupting the Tinier and Polled Job

You can send a fax without canceling the timer (see page 6-7) or polled waiting (see page 8-2) with documents in the feeder by “interrupting” it. When you interrupt the timer to send a “new” set of documents, the fax machine does not re-dial the number automatically if it is busy. Also, you can not use the function mode when you are interrupting the timer or polled waiting. Example: TIMER WAITING with a document in the feeder.

7 0W]

KEYS TO PRESS

1. Press FUNCTION.

2. Press 0.

3. Wait for two seconds.

4. Remove documents from the fax machine.

5. Place the “new” documents into the feeder.

6. Enter the new fax number for the

documents you are sending now, then press START.

7. After the transmission is finished, place the “old” documents back into the feeder.

8. Press FUNCTION and 0 to restore

the timer.

THE DISPLAY WILL SHOW:

iiliiiliijMMilillijtl

iiiigiiiiBiiillMBilMi

illlHIIlIlIIIIHHIil

iniiiiiiiBiiiiiBiiiia

r li

iiiiiiiiiaiiiiiiiaiiiS

6-10

Page 57

XIRA^SÍ

Canceling a Job

Use the cancel job function to permanently remove scheduled tasks such as polling or polled waiting (see page 8-2) and a timer job (delayed sending) (see page 6-7) from your fax machine.

Example: TIMER WAITING with documents in the feeder.

KEYS TO PRES

1. Press FUNCTION.

2. Press 2.

Any waiting jobs that have been set up

will appear in the display. If no jobs are waiting to be processed, a “NO JOB WAITING” message will appear in the display.

3. Use ^ (left arrow) or (right arrow) to select the job you wish to cancel.

4. Press SET.

5. Press 1 to cancel the selected job, or 2 to exit without canceling.

If 1 is selected, the job will be cleared and the next job in the queue will appear in the display.

6. To cancel the next job, press 1 again.

To exit, simply press 2.

THE DISPLAY WILL SHOW:

6-11

Page 58

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode. Using the Overseas mode is an effective way to send faxes overseas, After sending your fax, the overseas mode will switch itself OFF.

1. Insert the documents into the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 6.

5. Press (left arrow) or (right arrow) to switch to ON.

6. Press SET.

7. Press STOP to exit.

8. Then start the fax sending opera tion. (See page 6-4-5.)

THE DISPLAY WILL SHO

jaigiSgSiMiliigiiliS

IgagiiBffiiiiiiiliSSiigi

^ fSllilliiSi

rOVERSEAS:ON

( ENTER FAX N0~.

...

-.f,

.......

....

jiillilll

f vi.f, v,,v

STAR

....

............................

T KE

ilill

í,míMM V,r,r-,,r,-

6-12

Page 59

Setting Your Fax Machine for Multiple Resolution Transmission

This is a temporary setting for the current transmission job only.

You can set the resolution of the documents you send by pressing RESOLUTION. Once you set

the resolution, all the pages will be sent at the same resolution. However, there may be times when you want to send some pages at one resolution, such as “standard”, and other pages in another resolution, such as “photo.” If you send all pages in photo resolution, for instance, it would take a great deal of time. It is better to specify the resolution for each page to minimize transmission time. This is made possible by using the l.TEMP. SETTINGS function. The

resolution will revert to STANDARD after the documents have been sent.

KEYS TO PRESS

1. Insert the documents into the

feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 5.

5. Press (left arrow) or (right arrow) to find the resolution you want for the first page of your documents.

Example: FINE.

6. Press SET.

Return to step 5 for settingthe resolution for page 2 and the following pages.

THE DISPLAY WILL SHOW;

iiliiiiiiaiKiiiwiiiii

BEBlSilgMliiiiiiglil

7. When you finish setting the resolu tion for all your pages, press STOP.

8. Enter the fax number,

9. Press START.

^ Biliilliiiliiiiiiii ^

6-13

Page 60

Sending a Fax with an Electronic Cover Page Message

An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. This is what the Cover Page looks like:

09/12/1996 15:Z5

=== COVER PAGE ===

TO:

FROM

COMMENT: PLEASE CALL

(1) The “TO” information comes from the One-Touch or the Speed-Dial memory. If you are

dialing manually, the name of the destination will be left blank.

(2) The “FROM” information comes from the Station ID.

(3) The number of pages you are sending. When Cover Page is sent each time by using the

automatic settings (see page 6-16), the number of pages will be left blank.

If you have used the temporary Cover Page setting (see page below), the number of pages you entered will be listed.

(4) Your comments. You may customize the comments (see page 6-15).

NO OFFICE

FAX: 14155551212

BROTHER

FAX: 4155554444

TEL: 4155554445

03 PA6E[S] TO FOLLOW

THE DISPLAY WILL SHOW:

(1)

(2)

(3)

(4)

fliliBllllliiliilillii

1. Insert the documents into the feeder.

iiliiiiiiilliiiiliiiiiiil

iiliiliiliiiiiiiiiBiMl

2. Press COVER PAGE.

3. Use (left arrow) or (right arrow) to select the comment you

want.

Example; 2. PLEASE CALL.

4. Press SET.

5. Enter the number of pages you arc sending. (Enter “00” to leave the

number of pages blank.)

Example: 03.

6. Enter the fax number and press

START.

6-14

liiliPiPiiMlillii-iMii fiHilfilgjBMiiillMiiiilB

iliiiiiliiiiiliiiiliiiil

ijillillipgiilBiilliaBiil

r ENTER

s:)

Page 61

The Comments Selection on the Cover Page

You can choose one comment from among 6 options. The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can enter yourself, (For more information see “Customizing Your Cover Page Comment” below.)

1. COMMENT OFF

2. PLEASE CALL

3. URGENT

4. CONFIDENTIAL

5. (Your own customized comment up to 27 characters).

6. (Your own customized comment up to 27 characters).

Customizing Your Cover Page Comment

You can customize the comment on your Cover Page as follows:

KEYS TO PRESS

1. Press FUNCTION.

2. Press 7.

3. Press 6.

4. Press (left arrow) or (right arrow) to select 5 or 6 where you

wish to store a comment.

Example: 5.

5. Press SET.

6. Enter your customized comment

by using the number keys (up to 27 characters).

(See page 3-9-10 for more details.) Example: TOP SECRET.

7. Press SET.

THE DISPLAY WILL SHOW;

f SELECT ^ ^

iiiljliiiililiiiil

f 5

6iai§ieBi№gMSMi§siliii

8. Press STOP to exit.

6-15

Page 62

Printing the Cover Page

You can print a Cover Page to check the format.

wmmm

1. Press FUNCTION.

2. Press 3.

3. Press 4.

KEYS TO PRE

THE DISPLAY WILL SHOW:

igjjiiilBipgiigB

liiiMiiBiStiii-NiBjg

C T. p^inT reports

(~4.WVERPAGE fT^RE^S ST<

4. Press START.

C PRINTI

To Always Send a Cover Page

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic

Cover Page to ON or OFF:

fMi.lljl

1. Press FUNCTION.

THE DISPLAY WILL SHO

{iiiliigBiiiiiiSiil

2. Press 5.

3. Press 3.

4. Press (left arrow) or ► (right arrow) to choose ON or OFF.

Example: ON.

5. Press SET.

6. If you selected ON, you need to

select a comment, by pressing (left arrow) or (right arrow).

Example: 2.PLEASE CALL. (Seepage 6-

15)

7. Press SET.

8. Press STOP to exit.

6-16

^ ilBlBilllHliiii ^

□

BiiiiiiiliSsaiBlsSaii

MigMiiiftiifliiiejji

Page 63

illll

Sending a Fax When the Cover Page Is ON

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be printed on the Cover Page. Also, the comment you selected when you set it to ON will be printed on all the Cover Pages you send.

Even if the Cove r Page ON/OFF settin g is ON, you can avo id sendin g an aut oma tic Cover Page by p res sin g

If you want the total number of pages sent to be printed on the cover page, press COVERPAGE once to set the COVERPAGE ON/OFF option to OFF. Then press COVERPAGE once again and enter the number of pages. (See page 6-14.)

COVERPAGE

once to tu rn o ff th e Co ve r P age for th at tr ansm is sio n.

mmi

1. Insert the documents into the

feeder. The display will say “COVERPAGE ON” for one second.

2. Enter the fax number.

3. Press START.

Your machine will begin transmit ting the Cover Page and original document.

KEYS TO PRESS

THE DISPLAY WILL SHOW;

■ 09/12/1996 15:25

( COVERPAGE ON )

^ i FAX: NO. & START >.

COPY: PRESS COPY ) ^

[ NJ OFFICE ] i DIALING )

f SSI№ COySWASB"^

f SENDIN&^^ '

6-17

Page 64

Sending a Fax with Call Reservation

You can send a fax and then talk to the recipient using the Call Reservation feature. After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving

a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset and start a conversation. If you have both Call Reservation and Call Back Message set to ON and the recipient does not pickup the handset when it rings, your fax machine will leave a fax message asking them to call you.

KEYS TO PRES

1. Insert the documents into the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 3.

5. Press (left arrow) or (right arrow) to select Call Reservation ON or OFF.

Example: Call Reserve ON.

6. Press SET.

7. Press (left arrow) or (right arrow) to select Call Back Message

ON or OFF.

Example; Call Back Message ON.

THE DISPLAY WILL SHO

tSIilliiililgitlBijMiafBji

iliHiliiliiii

aiililiiiiBgiy

; CAL L

8. Press SET.

9. Press STOP.

6-18

tiiilBliigjliiiiiiilMi

^ illiiilBtliiiliiBtliiii

Page 65

10. Enter the fax number,

11. Press START.

12. Pick up your handset if it rings.

09/12/1996 15:25

=== CALL BACK MESSAGE ==

r/iA y -HAASMISSION OPTIONS

TO:

NJ OFFICE

FAX: 14155551212

FROM; BROTHER

PLEASE CALL AT [TELl 4155554445

[FAX] 4155554444

Using the Call Reservation Function

1. There are some fax machines that will not respond to this function.

2. When you use auto re-dialing, you cannot use the Call Reservation function, but

if Call Back Message is ON, your fax machine will leave a Call Back Message to ask the other party call you.

3. You cannot use Call Reservation with the timer or with the polling function.

4. You must register your Station ID number to set Call Back Message: ON.

(See page 4-3.)

Printing the Call Back Message

You can print a sample Call Back Message to check the format.

KEYS TO PRESS

1. Press FUNCTION.

2. Press 3.

3. Press 5.

4. Press START.

THE DISPLAY WILL SHOW:

iiiSBMtlifBiMlilliijiii

6-19

Page 66

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you can send and receive fax messages that are continually

checked for their integrity.

Sufficient memory must be available in your machine for this feature to work.

Error Re-Transmission

Error Re-Transmission is helpful when the receiving machine does not have ECM. Even though your machine cannot check the integrity of the message, it will resend the page(s) affected after occurrences of accidental noise have caused an error.

THE DISPLAY WILL SHOW:

iiiiilitiliitiliiiil

1. Press FUNCTION.

2. Press 5.

3. Press 4.

1. TEMP

iiilliiillliliiliiiMi

ERRO R RE:

4. Press (left arrow) or (right

arrow) to choose either ON or OFF.

Example; ON.

5. Press SET.

iiiiiiiliiiliiiiiili

6. Press STOP to exit.

- This feature is available only for memory transmission using Quick-Scan (see page

6-6-9).

iWilii

liiiij

6-20

Page 67

■¡■aaa

Next-FAX Reservation

You can use Next-FAX Reservation for sending a fax when the fax machine is busy receiving or

transmitting from memory. This function saves you from having to wait until the incoming fax has printed or the fax stored in memory has finished transmission. To use the Next-FAX Reservation feature insert the documents as you normally would and follow a few other simple steps.

THE DISPLAY WILL SHOW:

1. Insert the documents into the feeder.

2. Enter a fax number.

3. Press START.

4. Press SET.

- If a One-Touch or SPEED DIAL number is selected that is not stored, a warning beep will sound.

1. Next-FAX Reservation cannot be used when there are documents in the document feeder awaiting timer transmission or polled waiting or when the interrupt function is in use.

2. When you are making a call using Next-FAX Reservation, you can dial manually, or use One-Touch, Speed-Dial, Redial, or Chain dialing. However, when you use One-Touch dialing, the screen will display only the number of the One-Touch number you are using, such as and not the name of the person you are calling. Similarly, if you use Speed- dialing, the screen will show you only the Speed-Dial number, such as “#02”,

3. You can set the resolution for Next-FAX Reservation by pressing RESOLUTION, but you can not change any settings using the FUNCTION key. (For example you cannot change a setting for multiple resolution transmission by using function mode.)

L KtfgiMiiiiiigiiaiiB rb Ial:

4. To cancel a Next-FAX Reservation, remove the documents and press STOP.

6-21

Page 68

RECEIVING FAXES AND OTHER CALLS

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode

There are four answer modes for your fax machine. Choose the mode that suits your needs by pressing the MODE button repeatedly until you have changed the AUTO and F/T lights to the setting you want. For more information about a particular mode, refer to the page number given. (o means light off. means light on.)

Answer Mode

1. MANUAL

2. AUTO

3. F/T

AUTO

-----1---

AUTO F/T

-•

------1-----

AUTO FT

------1-----

-o

F/T

How it Works

You control the phone line and must answer every call yourself. Use this mode when you are using a computer modem on the line or if you receive very few fax messages.

(Automatic) The fax machine automatically answers every call with fax tones (dedicated fax line). You can not receive a telephone call, but you can use the line to call out.

(Fax/Telephone) The fax machine controls the phone

line and automatically answers every call. If it an

swers and hears fax tones coming over the line, it will receive the fax message. If the fax machine answers and does not hear fax tones, it will ring for you to pick up a phone and take over the call. This mode is for

people who do not use an answering machine. You can not have a telephone answering de> vice in a separate phone jack on the same phone line.

You must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, set the Ring Delay to 4 rings.

SeePage

7-2

7-3

4. MSG CTR AUTO Mì^GJa

7-2

The fax machine automatically answers every call.

F/T

-•c

The messages are stored into memory on a “first come, first served” basis.

10-1

Page 69

ÌBÌÉ

Manual Reception (MANUAL Mode)

When you set the Answer Mode to MANUAL, you must answer each incoming call yourself. Here is what you should do when using MANUAL Mode:

If You Get a...

1. Regular phone call

2. Phone call and request to send a fax

3. Fax tone...

Then You Should...

Talk as you normally would. Press START when finished talking, and replace the handset.

Note: Sender must also press START.

Press START, and replace the handset.

________________

Automatic Fax Only Reception (AUTO Mode)

You can receive all your faxes automatically in Automatic Fax Reception mode (AUTO light is ON). Select this mode by pressing MODE.

Setting the Ring Delay

You can set up the number of rings before the fax machine will receive automatically in AUTO and F/T modes.

iiiSi

KEYS TO PRESS

wm-

THE DISPLAY WILL SHO

1. Press FUNCTION.

2. Press 6.

3. Press 2.

4. Press (left arrow) or (right arrow) repeatedly until you find the number of rings you want.

Example: 00.

When you set 00, you can receive your incoming faxes with no rings.

5. Press SET.

6. Press STOP to exit.

iliilEiiMiljiiliiilii

iMlgjjiiiiWIiliiiiill

i:Ì16ÌÌÌiaÌ8MllBgfl

fyiiiitiNiggiiiWiaifM

7-2

Page 70

:-.: i i5.il.::;-: : i 1.:i".i'" " I'1.:1 Ii i 1:Í 1 :5ÍÍ 3 H 'i" M5’^ ^ Ì.3 Ì.3 Í IK j:;-I

||||¡|||||;||||Í|Í||||||Í|j||||Í||||||||||||f|ÍÍ

The FIT Switch (FIT Mode)

When you share one line for your telephone and fax machine, in the F/T switch mode, the fax machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.)

incoming Call

The fax machine picks up after ring delay elapses.

The fax machine picks up the call and automatically detects whether it is a fax

or voice call.

Fax call Voice call

Fax reception is automatically activated.

Only the fax handset

rings (double ring) for you to pick up. The handset will ring

between 10-60 seconds

The fax message

(user selectable).

is received.

The caller may hang up.

The caller stays on the line through the entire 10-60 second ring time.

All extensions in the home

will ring for 0-4 rings

(user selectable).

A) If you are at the

fax machine, press START.

B) If you are at an

extension phone, you can transfer the fax call to the fax

unit by pressing your

remote activation

code (H<51).

You pick up the fax handset.

You pick up any extension within ring delay selection.

You must manually determine if it is a voice or fax call.

Fax call

Voice call

Talk as

normal.

7-3

Talk as normal.

The fax mode

is activated.

The caller may hang up.

Page 71

Recording an FIT Outgoing Message (PGM)

You can store an outgoing message in your fax machine so that callers know what to do. For example, you can leave a message that says:

“Hi, I can not answer your call right now; please call me again later. To send a fax, please wait until you hear a fax tone, then press the START key. Or, you can press >1^51, wait for fax tones, then press the START key.”

KEYS TO PRESS

1. Press FUNCTION.

2. Press 8.

3. Press 6.

4. Press (left arrow) or (right arrow) repeatedly until you get the

F/T OGM.

5. Press SET.

6. Press RECORD.

7. Pick up the handset.

8. Record a message within 20 sec

onds.

Setting the FIT Ring Time

THE DISPLAY WILL SHOW:

IBiiaiflitliW

i F/T OGM

PàigiaBiigiiBigiiaili)

igiiiiilaBiiiiSiill

.....................

You can specify the maximum time you want the fax machine to ring (double ring) to notify you

after it has answered a telephone call; there are four predefined settings: 10,20,30, or 60 seconds. During this time, only the fax machine will ring. No other phones on the same line will ring.

KEYS TO PRESS

1. Press FUNCTION.

2. Press 6.

3. Press 4.

THE DISPLAY WILL SHOW:

(fcjgitMgiiS'Miiliiigii

■

7-4

iiS

Page 72

iiiia: Iliili,

liiiiiiiiiiiiiii

4. Press (left arrow) or right

arrow) repeatedly until you find the setting you want.

Example: 10 sec,

5. Press SET,

6. Press STOP to exit.

HBiiliMasiWiBiitiiiiiii

Smoothing

The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports you print. The initial setting is ON.

KEYS TO PRESS

1. Press FUNCTION.

2. Press 5.

3. Press 1.

THE DISPLAY WILL SHOW:

gaiiigiiijiiiiiiiijiiB IgiiiiiiiilMiBiiiiiiiii

[ SMOOTHING:ON

4. Press (left arrow) or (right

arrow) to choose ON or OFF.

Example: OFF.

5. Press SET.

6. Press STOP to exit.

7-5

iiiiiiliilililiilEjii

Page 73

Speaker Volume

There are three settings available for the speaker volume, OFF, LOW, or HIGH. This setting controls the loudness of the fax machine’s speaker, which is connected to the phone line. The initial setting is LOW.

KEYS TO PRES

THE DISPLAY WILL SHOW:

r 09/ iiiiiigiiiiil

1. Press FUNCTION.

2. Press 6.

3. Press 3.

4. Press (left arrow) or (right arrow) to choose a setting either OFF, LOW, or HIGH.

Example; HIGH.

5. Press SET.

6. Press STOP to exit.

Ring Volume

You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH. Even if you select OFF, the ring volume will be LOW for F/T ringing, Call Reservation ringing and for

Distinctive ringing if it is SET.

UUîl.f-lJ

KEYS TO PRESS

THE DISPLAY WILL SHOW;

1. Press FUNCTION.

2. Press 6.

3. Press 5.

4. Press (left arrow) or (right

arrow) to choose either OFF, LOW, or HIGH.

Example: LOW.

5. Press SET.

6. Press STOP to exit.

ÉiBliBBligiiiliiiliiiil

iiaiBiiiiiiiiMiiiKii

SiiiiiiialiBiiialMlI

{MigiSiiiiliiiiiiiiiliii ^

IliilitiiliBiliBISiBiiB

7-6

Page 74

Ì|p|pÌÌ1ÉÌÌ|;liii.H

Reception into MemoryiOut of Paper Reception

If the paper roll becomes empty, the LCD will display the message “PAPER ROLL EMPTY’^ Simply load a new roll of paper. (See page 1-5.)

Y our fax machine will store incoming faxes in its memory automatically if it runs out of paper. The contents of the memory will be printed when you replace the new paper roll. Please see “Memory Back-up of Message Center Memory” (see page 10-20).

Vi i; i"i; ;: ;."i i.“ ; ;

7-7

Page 75

ktUtIVING FAXES AND OTHER CALLS

B) REMOTE ACTIVATION

What is Remote Activation?

If you answer a call that is a fax message, you can use the Remote Activation Code to make your fax machine take over the call, If your fax machine answers a telephone call that is for you, you

can use the Remote Deactivation Code to pick up the call at an extension phone. (You do not need

a code to take over a call at the fax machine.) You must use a touch tone phone.

Connecting an External or Extension Telephone

You may connect an external telephone to your fax machine, as shown below. Use the

“EXT.” jack on your fax machine. Alternately, you may wish to use this “EXT.” jack to connect a telephone answering device (TAD). An extension phone is a telephone

that is plugged into a separate wall jack on the same line.

If the external telephone is in use, the warning message “EXT. TEL IN USE” will be

displayed on the fax LCD. When the handset on the fax machine is picked up, an

alarm will sound. You can disconnect the external phone and switch to the fax machine’s handset by pressing HOOK.

Using Remote Codes

The Remote Activation Code (*51) is used in F/T mode and MSG CTR mode. The Deactivation Code (#51) is used only in F/T mode and MSG CTR mode.

7-S

Page 76

Ill

iiiilii

Using the Activation Code:

When you are at the fax machine, you will probably answer incoming calls before your fax machine or answering machine is programmed to pick up. If you answer a call and no one

seems to be on the line, assume it is a fax message. Do not hang up. You must activate your

fax machine to take over the call first. (If you are holding the fax handset, just press START and hang up.) If you are on an extension or external phone, press >1<51 and wait for your fax

machine to respond before you hang up. After 3 seconds you will hear receiving tones (chirps)

through the handset. Then hang up. You can repeat the code as many times as needed. Your fax

machine will take over the call and print the fax message. If your caller wants to talk before

sending the fax, you can have a conversation first and then activate your fax machine with the code.

The Remote Activation Code can also be used by your callers. When you are using a TAD, your

outgoing message (OGM) should end with the statement “to send a fax, press ^51”. (See the

section on Connecting a Telephone Answering Device for more information.)

Using the Deactivation Code:

When your fax machine is in F/T mode, sometimes it will answer a call that is not fax calling tones (a telephone call or manual fax). It will respond with a double ring (short, short) to alert you to take over. Because it has already answered the call, only the fax machine will ring; extension phones are no longer connected to the call. Pick up any phone except external phone on the line.

To take over the call at the fax machine:

Pick up the handset of the fax machine and talk to the caller as usual. If no one is there or someone is trying to send you a meuiual fax, press the START key and replace the handset. Your fax machine will display “receiving” and print the incoming fax message.

To take over the call at an extension phone:

Pick up the handset on another telephone and press #51 quickly during the silence between

the double ring pattern. When the fax machine hears the code it will stop ringing and let you

speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send the call back to the fax machine (H<51).

Making the Remote Codes Easier to Use

You can change the codes at any time. It may be easier for you and your callers to press the same key three times (Example: *>l<* and ###). Although you can change the codes to any numbers you want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match

any number you dial. If you try to dial a phone number that includes the Activation Code, your

fax machine will go into receiving mode.

___________________________

7-9

Page 77

Troubleshooting

Sometimes other equipment on your phone line reserves a key that is in the Activation or Deactivation code. (Some ansvrering machines reserve the key.) If the code you use to retrieve messages from your answering machine causes the line to be disconnected, try changing the Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation Codes

may not work with some telephone systems or telephone sets.

NOTE: If you accidentally pick up an extension phone when a fax message is being received, you

may disrupt the transmission or render some portions unreadable.

Changing and Registering Remote Codes

1. Press FUNCTION.

2. Press 7.

3. Press 5.

4. Press (left arrow) or (right arrow) to choose ON or OFF.

Example: ON.

5. Press SET.

6. Enter new remote code to activate.

(Factory setting is ‘‘*51”.) Then wait for 2 seconds.

7. Enter new remote code to deacti vate. (Factory setting is “#51”.)

8. Wait for 2 seconds.

9. Press STOP to exit.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

iMiBiiMgiiaiiiiM

BlllgjiiiiMiiiSlli

liitiipgiBiilfliWill

ggaaiiiaiiiiiiiiBiiii

7-10

Page 78

ilia

___________

-Eii;

...................................................................................

C) CONNECTING A TELEPHONE ANSWERING DEVICE

(TAD)

How to Use External TAD with the Unit

When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the incoming calls. Your Brother fax machine will listen in on the line for fax CNG tones. If it hears them, it will take over the call and receive the fax message. If it does not hear fax tones, it will let the TAD continue playing the outgoing message so the caller can leave a voice message.

The TAD must answer within 4 rings (2 rings are recommended). The fax machine can not hear the CNG calling tones until the TAD answers the call. With 4 rings, only 8-10 seconds of CNG calling tones are left for the “handshake”. So you must strictly follow the instructions for recording the OGM.

You must erase the incoming messages frequently on your TAD. When the TAD’s memory is full it will not answer incoming calls (fax or voice).

Set the TAD: EXT mode in the Message Storage.

Connecting an External TAD to the Unit

You may connect an external TAD to your fax machine, as shown below. Use the

“EXT.” jack on your fax machine.

Do not connect a TAD elsewhere on the same phone line. This will cause problems because your fax machine and TAD will both try to control the line.

7-11

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■

Example of the Sequence of External TAD Reception

Example) TAD: EXT. mode.

Fax reception is automatically activated by fax tones.

The fax message is received on paper.

Auto dialed fax call

Incoming Call

The call is picked up by the external TAD. (Recommended setting for TAD is 2 rings.)

The external TAD outgoing message begins (recommended length of less than 20 seconds).

Voice call

The caller leaves a

voice message on the

external TAD.

The caller must

Manual dialed fax call

The caller can also send a fax message.

press your remote activation code to activate the fax machine.

The fax message is received on paper.

Hookup

There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line.

The TAD must be plugged into the back of the fax machine in the jack labeled EXT. Your

fax machine can not work properly if you plug the TAD into a wall jack. Follow these steps:

1. Plug the telephone line cord from the wall jack into the back of the fax machine in the jack

labeled LINE.

2. Plug the telephone line cord from your TAD into the back of the fax machine in the j ack labeled

EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephone

line and not for telephone set.)

3. Put your fax machine in TAD mode by turning both the AUTO and F/T lights on.

4. Set your TAD to 4 rings or less. (The fax machine’s Ring Delay setting does not apply).

5. Turn the tad’s Answer mode to ON.

6. Record the OGM (outgoing message) on your TAD as explained below.

Recording the TAD^s Outgoing Message (PGM)

The TAD’S outgoing message is important because it must be set up to handle two kinds of fax receptions: automatic and manual. Timing is important.

1. Record 5 seconds of silence as the beginning of your message. (Your fax machine will be able to hear the fax calling tones, of automatic fax transmissions, before they stop.)

2. Limit your speaking to 20 seconds.

3. End your 20 secondmessageby giving your Remote Activation Code for people sending manual faxes:

“After the beep, leave a message or send a fax by pressing *51.”

____________________

7-12

Page 80

NOTE: Do not assume that most callers send faxes automatically. Many people do not realize

they are not sending fax tones when they lift the handset or press HOOK. Also, some machines may not send fax tones.

D) DISTINCTIVE RINGING

Distinctive Ringing

What Is Distinctive Ringing?

Distinctive ringing is a service offered by the telephone carriers that allows you to have several different numbers on one phone line, each with it own distinctive ringing pattern. This way, when

you get an incoming call, you can identify the number beingcalled by its ring. Your local telephone

company can provide more information about this service. The service is usually offered as a monthly charge to your normal telephone bill.

Can My Fax Machine Use Distinctive Ringing?

Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern of an additional phone number on the line. The number you register must be the number you want to use as your dedicated fax number. Once you register the ringing pattern, the fax machine will be able to identify its own incoming calls and automatically receive faxes at that number. You can register only one ringing pattern. There are some ringing patterns that can not be registered.

Can I Change the Setting Later?

Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF temporarily and then turn it back ON. When you move or get a new fax number, change the distinctive ringing mode to SET so you can register the new number.

How Will the Feux Machine Treat All Other Numbers?

If you have registered the distinctive ringing number, the fax machine will answer the registered number (with fax receiving tones) and receive faxes automatically. When a call comes in to your main number or to additional distinctive ringing numbers, all the phones will ring. You can set the fax machine’s Message Center or an external answering device (TAD) to answer calls on the other number(s), (See the chart on page 7-15.)

If you change the answer mode on the fax machine to AUTO or F/T, that setting will override the Distinctive Ringing setup. In AUTO or F/T modes, your fax machine will answer aU the

phone numbers (including its own ring pattern).

7-13

Page 81

The Message Center Answers the Other Phone Number(s) on the Line:

If you change the answer mode on the fax machine to MSG CTR (Message Center), it will allow the Distinctive Ringing function to work. The Message Center will answer only the main number

or additional distinctive ringing numbers according to the way you have set Message Storage. (See page 10-2-7 for details.)

NOTE: If you set the Message Storage to FAX; ONA^AD; OFF, the Message Center will be set

to answer the main number with fax receiving tones.

To have your Message Center’s OGM answer your main number(s);

1. Register the distinctive ringing number. (See “Setting the Distinctive Ringing Function” on page 7-16.)

2. Set the Message Center’s Message Storage to either TAD; ON/FAX; OFF or TAD: ON/FAX; ON mode. (See page 10-7.)

3. Keep the Message Center on (both AUTO and FA lights lit).

4. Turn Toll Saver OFF (see page 10-14) and set the Ring Delay to 4 rings (see page 7-2).

External Telephone Answering Device (TAD) Answers Other Number(s) on the Line:

An external telephone answering device (TAD) can be set up to work with the Distinctive Ringing function. The external TAD must be set to its maximum number of rings (at least 4 ring patterns). Otherwise, it will answer the registered fax number before the fax machine has time to recognize the ringing pattern. The external TAD’s OGM (outgoing message) will answer your main number(s) if you do one of the following:

1. Plug the external TAD into the EXT jack of the fax machine (you will not hear the first two rings on the fax machine). Set the Message Center’s Message Storage to either FAX; OFFAAD: EXT or FAX: ON A AD: EXT. Turn the MSG CTR on (AUTO and FA lights lit) or set the fax machine to MANUAL mode (AUTO and FA lights turned off).

2. Plug the external TAD into another phone jack and put the fax machine in MANUAL mode (AUTO and FA lights turned off).

How Does the Distinctive Ringing Function Work ?

Your telephone number will have the standard ring pattern of long long, while the new number could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will not hear the first two rings of all incoming calls on the fax machine. Extension phones will ring

as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to at least two ring patterns before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you, your Message Center or a telephone answering device can answer the main number(s).

7-14

Page 82

Flowchart Sequence of an Incoming Call

7-15

Page 83

asKfe^Si:yyftiyi|yy;*viy;i:;Syfr^:|yff^

What is the Advantage of Using the Distinctive Ringing Function?

Using Distinctive Ringing is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code or wait 30 seconds to hear fax tones (P/T mode). And the people who call to talk on your main number, will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second line.

Which Phone Number Should I Register?

It is a good idea to keep your old number for its original purpose and to register the new number as your fax number. Remember to give the new fax number to your customers and colleagues.

What Must I Do To Set Up Distinctive Ringing?

To use the Distinctive Ringing feature you must;

1. Get the distinctive ringing service from your telephone carrier.

2. When your distinctive ringing number is available, register it in the function called “Setting the Distinctive Ringing Function”.

3. Keep the fax machine in MANUAL answer mode (both AUTO and F/T lights turned off.)

Setting the Distinctive Ringing Function

This function is a one-time procedure to register a distinctive ringing number with your fax machine. Your fax machine will answer the registered number automatically, simulating AUTO answer mode on a dedicated fax line. You can register only one number. Do not try to set up

this function if you do not have the distinctive ringing service. It mav cause your fax machine to malfunction.

This procedure is in two parts: First, you must put the fax machine in SET mode; D/R SET MODE will be on the display screen. Second, you must wait for your friend to call the distinctive ringing number so you can register the ringing pattern. When a call comes in, do not pick up the handset until the fax display says PICK UP TO SET. Then pick up the fax handset. If the caller dialed your distinctive ringing number, press START and check that the display says REGISTERED before you hang up. If the caller dialed the other number, press STOP and hang up to try again.

Before you begin this function:

1. If you have a telephone answering device, unplug it until after yon have finished registering

the distinctive ringing number.

2. Have a friend ready to call your distinctive ringing number.

KEYS TO PRESS

1. Press FUNCTION.

2. Press 6.

THE DISPLAY WILL SHOW:

1 1■TEMP■SETTI

7-16

Page 84

3. Press 6.

^ iiiiiciigiiiMiiiiiPM

4. Press (left arrow) or (right arrow) to find the SET mode.

5. Press SET.

6. Press STOP.

NOTE: The display should say D/R SET

MODE. Also, the answer mode

lights will flash. You must now

wait for someone to call the

distinctive ringing fax number.

7. When the phone rings, listen care fully to check that the ringing pat tern is the one you want to register. If it is, wait (at least two ring cy cles) until the display says PICK

UP TO SET. Then pick up the fax

handset.

8. Press START to set.

Check that the display says

REGISTERED.

(If the other number was called, press

STOP to cancel.)

iiiaiMMiBiiiiiMiiti

liiBiiiigMifiiiiaiM

iiiiiiiiiiiiiiiiia'iifi

9. Hang up the handset.

After you complete this one-time setup:

1. The Distinctive Ringing function automatical^^ will be changed from SET to ON, Set the

answer mode based upon your needs (see page 7-15).

2. Be sure to have your friend call you on both numbers to test that everything is set up correctly.

3. If you do not complete this function by pressing START to register a number, your machine will stay in MANUAL mode, So, if you decide not to register a number, you must repeat Steps 16 and in Step 4 change the mode to OFF.

How to Turn the Distinctive Ringing Function ON or OFF

The distinctive ringing function is designed to accommodate the distinctive ringing service (a telephone service that provides you with a multiple numbers, each with a distinctive ring pattern, on one line). You can change the distinctive ringing function setting to ON or OFF as needed after you have registered the distinctive ringing number in the function called Setting the Distinctive Ringing Function. To change the setting, repeat Steps 1-6 above; Step 4 is where you can select either ON or OFF,

7-17

Page 85

E) CALLER ID

What is Caller ID?

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number (and name in certain states) as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory.

__________________________

NOTICE

To get the Caller ID Service; apply for the Caller ID service at your local telephone company.

The type of service varies from state to state and is determined by your telephone company. Your particular service may display only the caller’s phone number or the caller’s number and/or name.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide mail

order services, money-lending services or provide confidential information, can protect them selves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls,

How Does the Caller ID Worki

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the display shows you the caller’s phone number (or caller’s name in

certain states). You will know who is calling before you pick up the handset or before your machine

automatically receives the call. Once you pick up the handset, the caller’s ID disappears. If both

the caller’s phone number and name are received, only the name will appear on the display. You

will see the first 16 characters of the number or name.

• If “OUT OF AREA” appears on the display, it means that the call came from outside your caller ID service area.

• If “PRIVATE CALL” appears on the display, it means the caller intentionally blocked the transmission of his/her ID.

• If no caller ID was transmitted to your fax machine, “CALL PICKUP” will remain on the display.

7-18

Page 86

The Caller ID is Stored in Your Machinées Memory

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be scrolled through on the display.

And you can also print the Caller ID list and review calls you received by checking the Caller IDs (see page 7-20). This report will list the Date, Time, Phone Number (Caller ID), Name (in certain states), and type of call (Comment).

NOTE: Please set up the number of rings to more than 02 in the Ring Delay (see page 7-2) before

you use the Caller ID. If you set up the number of rings to 01, you can not receive the Caller ID.

Scanning through a Caller ID in the Memory

You can display the caller IDs that are stored in the memory to see who called you. (You can skip

to Step 4 below by pressing the SHIFT and TEL INDEX keys simultaneously.)

KEYS TO PRESS

VI i.-i

1. Press FUNCTION.

2. Press 6.

3. Press

4. Press SET.

The Caller ID of the last call will appear on the display.

- If no ID is stored, the beeper will sound and “NO CALLER ID” will appear on the display.

5. Press (left arrow) or (right arrow) key to scroll through the Caller IDs in the memory.

In this example, press the key 5

times.

- Pressing the key will cycle back ward through the stored caller IDs from the latest to the oldest. If you press the key when the oldest ID appears, the latest one will appear. The key cycles forward.

THE DISPLAY WILL SHOW:

KiiiliillMiliiilliii liiiiiiiiiiiiiiiigiiil

[ 25)5555151

- After 2 seconds, the date and time the caller ID was received will appear.

6. Press STOP to exit.

6E1ÌÌBÌÌiÌBÌIÌÌSiÌMIÌKÌ)

Page 87

MiiiBi

Clearing the Caller ID Stored in Memory

For the effective use of the memory, it is recommended that you should clear the Caller ID stored into memory by pressing CLEAR when the display shows the

number or name.

Printing the Caller ID List

You can print a listing of the Caller IDs for the last 30 calls received. Both telephone and fax calls will be listed.

E DISPLAY WILL SHOW;

ifffliBtfiaiaaifgliiai

1. Press FUNCTION.

2. Press 3.

3. Press 9.

4. Press SET

5. Press START.

T Sample of Caller ID List

DATE 09/04 13:03

01 02 09/04 03 09/04 04 09/04

TIME CALLER ID

13:04 908 322 1212 13:08 911 555 0000

13:10 912 555 5711 05 09/04 13:22 06 09/04

13:33 981 555 0101 07 09/04 13:37 08 09/04

09/04 13:57

13:45

10 09/04 14:00 11

09/04

14:01

CALLER ID LIST

908 322 1212

981 555 0101 911 555 0000

908 322 1212 912 555 5711 911 555 0000 981 555 0101

r printìng"'"^

: 09/04/1996 14:05

TIME : NAME :: BROTHER

FAX :: 4155554444

TEL :

: 4155554445

(3)

NAME JOHN GEORDAN

COMMENT

TEL RX JOHN GEORDANTEL SMITH SHARON ■ KIM DOBECK

TEL RX

TAD RX JONES JENNIFER

JONES JENNIFER

TAD SMITH SHARONTEL RX

JOHN GEORDAN

TEL TX KIM DOBLCK RX

SMITH SHARON TX JONES JENNIFERTAD RX

(Sample List of FAX-875MC)

7-20

Page 88

RECEIVING FAXES AND OTHER CALLS caller id

NOTE: “TX” means Transmit, “RX” means Receive.

CONTENTS OF THE LIST:

- DATE & TIME©

- CALLER ID©

- NAME (ONLY WHEN AVAILABLE) @

- COMMENT©

COMMENTS WILL INCLUDE:

• TX means your machine sent a fax message when it was polled or called.

• RX means your machine received a fax message (except polling and calling receiving).

• TEL means you answered a telephone call by your fax machine, external TAD or external phone.

• TAD means you received an ICM in your Message Center memory.

• BLANK means the call was not answered or you answered by extension phone.

7-21

Page 89

What Is Polling^

Polling is the process of retrieving faxes from another fax machine. You may use

your machine to “poll” other machines, or you may ask someone to poll your machine.

The party who polls pays for the cost of the call.

How Does It Work?

First all parties set up their fax machines so that they can accommodate polling.

Then one party leaves documents in the fax machine so that the other party can call

and have the documents sent to them.

Polling side

Call

Receive document

Polled side

When to Use Polling?

Use polling to control the cost of who pays for sending a fax.

1. If you want to pay for the cost of the call: Send faxes to other parties as you

normally would, and if another party has documents to send you, ask if you can poll for them.

2. If you want others to pay for the cost of the call; Ask them to poll your fax machine

for documents they want, and have them fax any documents that you want.

* There are some fax machines that will not respond to the polling function.

Helpful Hints Using Polling Effectively (Examples)

Problem No. 1: You want another party to send you a long fax, but they do not

want to pay for the call.

Solution: Ask them to leave the document in their fax machine so you can

poll for it.

Problem No. 2: Sales representatives have difficulty sending faxes to the head

office’s fax machine because it is busy so much of the time.

Solution; Head office can poll the sales representatives’ fax machines.

Problem No. 3: Because of the time or location, it is cheaper for someone else to

call you than it is for you to make the call.

Solution: Ask the other party to poll for the documents and offer to pay for

the call at their lower rate.

8‘1

Page 90

Polling Another Fax Machine (Calling)

Once you have set up polling, as described below, and the other party has set their fax machine to “POLLED WAITING”, you can receive their documents automatically.

KEYS TO PRES

Make sure there are no documents

in your feeder.

1. Press FUNCTION.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5. Press SET.

6. Press STOP.

7, Enter the fax number.

Example: One-touch dialing.

8. Press START.

I ■

Setting up Polled Waiting (Being Called)

THE DISPLAY WILL SHOW:

llliiiiiiiiMiliiiliiii

{illiililliiiiiiliiliiii

Í 2.POLLING

IfiBiiilliiiilliiiilli ^

<- -> &

f 2. POLLING

ûiliiiBiijiiiliiiiiiiliia

NJ OFFICE

illiliiiiiiliitiilllM

ii)

Polled Waiting is when you place a document in your fax machine and set your machinete allow another fax machine to retrieve that document. Your fax machine will print a Polled Report after the transmission.

KEYS TO PRES

1. Place the documents into the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 2.

5. Wait for two seconds.

6. Press SET.

THE DISPLAY WILL SHOW:

iiiiliiiliiiiliiijii

Igiiiiiiiiiiilliiiiliil

iiaiiliigiiiiiiillili fiiiijMiiigiiiiifiiiilil iiiliiiiiggiiiiiiiiiili

iiiiiiiiiiilMMiBiliia

tgiiiiiBpiiWagiliiiiBl

r'2.POLLING

■

8-2

Page 91

7. Press STOP.

8, Press START and wait for the poll

ing call to come in.

(;;P;fiEiSS:aSrARr

i POLI. CD WArri NS 371

Secure Polling

Secure Polling is a way to keep your documents and others’ from falling into unauthorized hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. Your four-digit ID number must be entered on the fax machine that polls for your documents.

Polling Another Brother Fax Machine with Secure Code (Calling)

You can poll another Brother fax machine that has Secure Polling by following the steps below: You need to make sure you are using the same ID number as the other party.

THE DISPLAY WILL SHOW:

Make sure no documents are in the feeder.

1. Press FUNCTION.

( 0 9 a a/l 9 ns

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5. Press (left arrow) or (right arrow) to find the POLLING SECURE setting.

6. Press SET.

7, Enter a four-digit number. This is

the security code of the fax machine

you are polling.

Example: 1234.

8. Wait for two seconds.

9. Press STOP.

10. Enter the fax number.

Example: One-Touch dialing.

11, Press START.

(1.TEMP.SETTINGS )

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^ (Isiliiiiiiigiiiiiiilill

^ f ' <; .'FCT ' '«*■ -'S FT' 1

t U. ElilviiT; ^ X'f- 'i -li

(^POlU'NGrSEGURE ]

( POLLING IDrXXXX J

( POLLING TO )

( :2-.-PO:LLl-NG':-ii:

..-( ENTER FAX NO. - )

f RES'S:/STARr:\l£yV' ]

Tmo iO'FEJC£-L-n

( DIALING ■ : 1

1 P . 01 ]

............

....................

]

)

8-3

Page 92

llllllll

Setting up Polled Waiting with Secure Polling (Being Called)__________

Secure Polling allows you to create a Polling ID number to protect your documents during polled

waiting mode. Anyone who polls your machine must enter this polling ID number.

THE DISPLAY WILL SHOW:

1. Insert the documents into the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 2.

5. Wait for two seconds.

6. Press (left arrow) or (right

arrow) to find the POLLING SECURE setting,

7. Press SET.

8. Enter a four-digit number.

Example: 1234.

9. Wait for two seconds.

10. Press STOP.

11. Press START and wait for the

polling call to come in.

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illiiiijiisliiiililiil

ililllllllllilllliillillil

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illtllilllllllllllllilllllillillilliilllliH

fiiMiiiiiiiiiiaiiiiiW

iliiiliiaitliiiiMlIi

8-4

Page 93

Delayed Polling

You can set the time when you want the polling to take place. After you select STANDARD or

SECURE, press SET, then press 1 and use the number keys to enter the time when you want

polling to take place.

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Make sure no documents are in the feeder.

1. Press FUNCTION.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

5. Press ^ (left arrow) or (right arrow) to select STANDARD or SECURE.

Example; STANDARD.

6. Press SET.

7. Press 1.

8. Enter the time.

KEYS TO PRESS

- If you select SECURE, remember to

give your password to the other party.

Example; 19:45 (7:45 P.M.).

THE DISPLAY WILL SHOW:

taiBMifijgiiiiiiMilil fttaiMKiMiiiiiMiiiili

iii& 1 IMER

i SET TIME^OO:

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■

9. Wait for two seconds.

10. Press STOP.

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11. Enter the fax number.

Example: One-touch dialing.

12. Press START.

The fax machine will wait until the specified time to call.

Setting up Polled Waiting with Quick-Scan

Before pressing START, press Q.SCAN so that you can store your polled waiting document in the memory.

_________________________

Helpful Hints If you use Q.SCAN to place the Polled Waiting documents into the memory,

they will not be erased automatically after they are polled. To erase them you

........................................

must use the Cancel Job function. (See page 6-11.)

.............................................................. .................................................................

Page 94

I KULLINC^

tSSii ÎSHïinis ÎÎ-^S Ki.: ; j; i ; 'iWi ;1i

Sequential Polling

This function is the reverse of Broadcasting, in which your machine sends a document to several destinations. In a sequential polling operation, your machine will request documents from several fax units in a single operation. After all the polling operations are finished, a Sequential Polling Report will be printed automatically.

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KEYS TO PRES

1. Make sure there are no documents in the feeder.

2. Press FUNCTION.

3. Press 1.

4. Press 2.

5. Press (left arrow) or (right arrow) to select STANDARD or SECURE.

Example: STANDARD

6. Press SET.

7. Press STOP.

8. Specify the destination fax

machines, that you wish to poll by entering the One-Touchkey(s) and/

or Speed-Dial numbers, one after the other, or entering only a Group number key.

Example: Group key,

• r;’;i *

THE DISPLAY WILL SHOW;

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ijailtjililliiiiiiiilii

llA I

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( 2.POLLING

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9. Press START. Your machine polls

each number or group member in

turn for a document,

8-6

I DIALING

Page 95

Making a Single Copy

When you want to make a copy, make sure the text or image on the original document is not too close to the edge. Your fax machine cannot read anything closer than 4 mm (1/8 inch) from the edge.

You can select the resolution to either SUPERFINE or PHOTO. Set the resolution to either one. If you do not set the resolution, the fax machine automatically makes a copy at SUPERFINE resolution. For example, if your original is a photo, you may select PHOTO resolution. {To get PHOTO resolution, press RESOLUTION repeatedly until both lights are lit.) You can also set the resolution page by page using the 1. TEMP. SETTINGS function. (See page 6-13.)

Do not pull on the paper while copying is in progress. This may distort the copied image and damage your machine.

These are the steps for making one copy each of your original documents:

KEYS TO PRE

1. Place the documents face down into the fax machine.

2, Press COPY.

3. Press COPY, again for a quicker

response. Or after 5 seconds, the copying will start.

THE DISPLAY WILL SHOW:

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fiiMWiiiBiiiiiiiiili

iaiiitHMiiiiMgigeii)

...

COPY ING____

9-1

Page 96

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Making Multiple Copies

There are two ways to make multiple copies on your fax machine. The first is the stacking method,

this will make n copies of page one, n copies of page two and so on. These will all be stacked on top of each other. The second method is the sorting or collating method. This is when the fax machine scans the entire document and then makes 1 copy of page 1, 2, 3, 4 in order. Then makes

i:m

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1. Place the documents face down into the feeder.

2. Press COPY.

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^ illliitliiiliiliiiiiliiiiii

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3. Enter two digits for the number of copies you want using the number keys (Max. 99 copies).

Example: 05.

4. Press COPY or just wait 5 seconds.

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5. Press ^ (left arrow) or ► (right arrow) to select the stacking or sorting method.

Example: STACK,

6. Press COPY to begin copying.

NOTE: 1. When making Multiple Copies, do not let the receiving tray become over stacked.

Remove copied paper from the receiving tray frequently.

2. When making Multiple Copies, make sure there is enough recording paper in the machine.

What to Do When You Get a “MEMO/2FFULL”Message while Making Copies

If you are using the stacking method, press STOP. If you are using the sorting method, press COPY to copy the portion that is in the memory, or press STOP to cancel.

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9-2

Page 97

W. MESSAGE CENTER MODE SETTINGS

The Message Center Memory has two modes for different uses; the Message Center Mode and the Message Center Pro Mode. The Message Center Mode allows you to store the incoming fax/voice messages into a flexible memory. Fax Retrieval, Paging and Fax Forwarding features are

available in this mode. The Message Center Pro Mode is an additional enhancement to the Message Center Mode, and provides the Fax-on-Demand, Voice-on-Demand and Personal Mailbox features. This chapter explains how the standard Message Center Mode performs. (The Message Center Pro Mode is explained in chapter 11.)

TAD

O-

RECORD ERASE

FAX

-O

PLAY

CZD ( )( )

The Auto and F/T lights must be lit to turn on either Message Center Mode or Message Center Pro Mode.

AUTO^a^ F/T

o—>—o

MODE

( )

A) GETTING STARTED

What Is the Message Center Mode?

The Message Center is a large flexible memory to more effectively manage your voice and fax messages, while you are out.

This flexible memory can be used for voice messages, fax messages or a combination that stores both types on a "first come, first served” basis. Any fax or voice message that is stored in the memory can be retrieved from a remote location.

______________________________

10-1

Page 98

What Do I Want the Message Center to Do?

There are six of ways to allocate the flexible Message Center memory, depending upon which best fits your needs. You may need to use only one mode on a regular basis, but periodically change modes to meet high or low message days. The six modes are as follows; The factory setting is FAX: OFF/TAD: ON.

* Use 2) FAX; ON, TAX); EXT. and 3) FAX: ON, TAD: OFF mode when you want all available

memory to be used to store fax messages {for Fax Forwarding or Paging and Remote Retrieval). Keep Backup Printing turned ON to get a printed copy (see page 10-11).

* Even when you set FAX: OFF mode (4) ~ 6)), you can use Quick-Scan and Broadcasting as usual.

▼ Mode Settings at a Glance

MSG CTR MODE WHAT IT DOES

1) FAX: ON

TAD: ON

2) FAX: ON

TAD: EXT. (External Answering Machine is ON.)

3) FAX: ON TAD: OFF

4) FAX: OFF

TAD: ON

Both voice and fax messages will

be stored on a first come first

served basis in the memory. Either Fax Forwarding or Pag ing and Remote Retrieval ofvoice

and fax messages is available.

Voice calls will be stored in your external answering machine, which must be plugged into the EXT jack of the fax machine. The EXT TAD will answer all your calls; retrieve voice mes sages from it as usual. Paging for voice messages is not avail able.

Voice calls will not be stored. Use this mode when you do not

All available memory in the

Message Center will be used to store voice messages. Faxes will

print on paper. You can do Paging

and Remote Retrieval of voice

messages.

WHEN TO USE

Use this mode when you wish to store both fax and voice messages

in the memory. Erase your messages frequently to keep memory available for when you need it.

Use this mode when you need all your Message Center memory for fax messages or if you prefer the sound quality of a tape re

corder for your voice messages.

need to receive voice messages.

Use this mode if you wish to retrieve voice messages from a remote location, but can wait until you are at the fax machine to get your fax messages.

5) FAX : OFF TAD: EXT. (External Answering Machine is ON.)

6) PAX : OFF TAD: OFF

10-2

Fax messages will be received

only on paper, but will not be stored in the memory. Voice calls will not be stored unless an ex ternal TAD is plugged into the EXT jack of your fax machine.

Fax messages will be received only on paper, but will not be stored in the memory. Voice calls will not be stored in the memory either.

Use this mode if you need more TAD memory than is available , in the Message Center or if you prefer the sound quality of a tape recorder.

Use this mode if you do not want to use the Message Center memory for receiving fax/voice messages, or if you want to use only Message Center Pro mode.

Page 99

Flowchart Sequence of an Incoming Call

Message Center Pro Mode: OFF

1) FAX: ON

If the caller stops speaking for 5 seconds while leaving a message, the machine will go to fax

receiving mode automatically.

REMOTE CODE

^5^

MEMORY

10-3

Page 100

▼ Message Center Pro Mode: OFF

4) FAX: OFF

REMOTE

CODE

=i=51

PAPER

If the caller stops speaking for 5 seconds while leaving a message, the machine will go to fax receiving mode automatically.

5) FAX: OFF TAD: EXT.

(External Answering Machine is ON.)

Incoming Call

Fax reception is activated by the CNG Fax Tones automaticaiiy.

Auto dial

fax cail

The external TAD OGM is activated.

Manuai fax cail

The caller must press your remote code to activate the fax machine.

REMOTE CODE

*51

10-4

PAPER

Voice cail

The fax message The caller leaves a The fax message Is received on voice message on paper. the external TAD.

EXT. TAD

is received on paper.

PAPER

Brother 875 MC User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual