Brother 875 MC User Manual
brother.
OWNER’S
F A X
825MC
875MC
MANUAL
CONTENTS
Chapter 1. SETUP & PREPARATION BEFORE USE
Chapter 2. THE CONTROL PANEL KEYS
Chapter 3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY
Chapter 4. TELEPHONE FUNCTION SETTINGS
Chapter 5. USING THE UNIT AS A TELEPHONE
Chapter 6. SENDING FAXES
Chapter 7. RECEIVING FAXES AND OTHER CALLS
Chapter 8. POLLING
Chapter 9. HOW TO USE COPY FUNCTIONS
Chapter 10. MESSAGE CENTER MODE SETTINGS
Chapter 11. MESSAGE CENTER PRO SETTINGS
Chapter 12. PRINTING REPORTS AND LISTS
Chapter 13. REGULAR MAINTENANCE AND TROUBLESHOOTING
Chapter 14. IMPORTANT INFORMATION
Chapter 15. INDEX
Chapter 16. SPECIFICATIONS
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How to Use This Owner’s Manual
Thank you for purchasing a Brother fax machine. This fax machine has been designed
to be simple to use, but you can use it to its fullest potential by taking some time to read
this owner's manual. You will be ready to use the fax machine as soon as you read the
first four chapters. Then you can refer to topics in the remaining chapters, as needed.
Structure of the Manual
■ Chapters 1~4
How to set up the fax machine and what you need to know before you use it.
■ Chapters 5~7
Basic operations, how to send and receive faxes.
■ Chapters 8~11
Advanced operations for sending and receiving faxes.
■ Chapter 12
How to print reports and lists.
■ Chapters 13~14
Important Information.
Finding Information in the Owner’s Manual
• Use the table of contents. This side of the manual is coded so you can find topics
easily.
• If there is a key on the fax machine you are not familiar with, refer to chapter
2.
• To find information about a function, refer to the “Function Selection Table” in
chapter 3.
• If you have trouble, refer to chapter 13 on troubleshooting.
• Use the chapter 15 index.
Test Sheet Procedure
Please fill out the TEST SHEET and fax it to 1-908-469-4547 (USA), 1-514-685-0702
(CANADA) as your first transmission. This will verify that your fax machine is
properly installed.
When this document is received at Brother Diagnostic Center, a confirmation sheet will
be sent back to your machine from Brother Automatic Fax Back Response System (USA
only). Be sure to set up your “Station ID”. (See page 4-3.)
USA
FAX NO.
TEL NO.
CANADA
FAX NO.
TEL NO.
1-908-469-4547 (Fax Transmission Only)
1-800-284-4FAX (Voice Phone Only)
1-800-284-4329
1-514-685-0702
1-800-853-6660
CONTENTS
FOR YOUR INFORMATION
❖ SETUP & PREPARATION BEFORE USE 1-1
Common Misunderstandings about Fax Machines
What Are Fax Tones?............................................................................................
Why Does the Ring Change in F/T Mode?...........................................................1-1
What is the Fax “Handshake”?.............................................................................1-2
What Causes the Transmission Verification Report to Print
“Result: NG”?.........................................................................................................1-2
Is This a Fax Call?.................................................................................................
How Can I Send the Call to My Fax Machine?
What is the Difference Between Automatic and Manual Transmission?.. 1-3
What is the Difference Between Automatic and Manual Dialing?
What Should I Do If My Fax Machine Does Not Have a Dial Tone?
Choosing a Suitable Place for Your Fax Machine
The Good Places......................................................................................................1-4
And the Bad Places............................................................................................... 1-4
Packing List.................................................................................................................. 1-5
Setting up Your Fax Machine
Roll Over Phone Lines ...........................................................................................1-7
Two Line Phone System.........................................................................................1-7
Multi Line Connections (PBXs)........................................................................... 1-9
Connecting to a Private Branch Exchange...........................................................1-9
Custom Features on Your Phone Line..................................................................1-9
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❖ THE CONTROL PANEL KEYS 2-1
TELEPHONE AREA....................................................................................................2-2
ONE-TOUCH AREA....................................................................................................2-3
FUNCTION AND USER SETTING AREA................................................................2-4
MESSAGE CENTER PRO AREA
..............................................................................
❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP)
AND HELP KEY 3-1
User-friendly Programming
On-screen Programming (OSP)...................................................................................3-1
Using the Function Mode to Access On-screen Programming (OSP)
Alternating Displays for On-screen Programming (OSP)
Function Selection Table...............................................................................................3-2
Help Key.........................................................................................................................3-7
How to Print a Help List............................................................................................... 3-7
How to Enter Text in Function Mode
How to Enter Special Characters, Symbols and Punctuation Marks in
Function Mode..............................................................................................................3-10
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.....................................................................................3-1
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❖ TELEPHONE FUNCTION SETTINGS 4-1
Setting the Dialing Mode (Tone/Pulse)........................................................................4-1
Setting the Beeper Sound Level
Setting the Date and Time........................................................................................... 4-2
Setting the Station ID.................................................................................................. 4-3
• Printing Page Headers .............................................................................................. 4-4
Storing One-Touch Dial Numbers................................................................................4-4
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1-1
1-2
1-3
1-3
1-3
1-4
1-5
2-5
3-1
3-2
3-9
4-1
CONTENTS
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Chapter
• Types of Numbers...................................................................................................4-6
• Chain Dialing.......................................................................................................... 4-6
Storing Speed-Dial Numbers........................................................................................4-6
• When You Wish to Change the Stored One-Touch and Speed-Dial
Numbers (During Step 4 on Page 4-5, 7)
• Memory Storage..................................................................................................... 4-8
Setting Up Number Groups..........................................................................................4-8
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4-8
USING THE UNIT AS A TELEPHONE 5-1
Manual Dialing.............................................................................................................. 5-1
One-Touch Dialing........................................................................................................5-1
Speed Dialing.................................................................................................................5-1
• Using HOLD, PAUSE, # with the Telephone
• On Hook Dialing.....................................................................................................5-1
• Optional Settings When You Send a Fax Manually.............................................5-1
Searching the Telephone Index....................................................................................5-2
SENDING FAXES
A) DOCUMENT BASICS.
The Size of Your Documents
How to Insert the Document.......................................................
The Auto Document Feeder (ADF)
Getting Ready to Send a Fax
SETTING THE RESOLUTION
SETTING THE CONTRAST..............................................
B) BASIC FAX TRANSMISSIONS................................................
• Sending a Fax........................................................................
• Talking to the Other Party When Sending a Fax
Sending a Fax Automatically......................................................
Sending a Fax Manually
Automatic and Manual Re-dialing.............................................
C) ADVANCED FAX TRANSMISSIONS
Sending a Fax by Using Quick-Scan (Memory Transmission)...
• If You Get a MEMORY FULL Message When Trying to Se
a Fax by Using Quick-Scan..........................................
Delayed Transmission...........................................
Setting the Daily Timer (for Delayed Transmissions)
Broadcasting
• Getting Familiar with the Broadcasting Function
Sending by Multi-Transmission
Interrupting the Timer and Polled Job
Canceling a Job....................................................................
D) FAX TRANSMISSION OPTIONS
Setting the Overseas Mode
Setting Your Fax Machine for Multiple Resolution Trans
Sending a Fax with an Electronic Cover Page Message ..
• The Comments Selection on the Cover Page
Customizing Your Cover Page Comment
Printing the Cover Page.............................................................
To Always Send a Cover Page...................................................
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6-10
6-11
6-12
6-12
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.6-15
.6-15
.6-16
.6-16
CONTENTS
■ y v ;: Sending a Fax When the Cover Page Is ON.......................................................6-17
Sending a Fax with Call Reservation .................................................................6-18
• Using the Call Reservation Function ...............................................................6-19
Printing the Call Back Message
: ECM (Error Correction Mode)
^777 Error Re-Transmission..........................................................................................6-20
Next-FAX Reservation.........................................................................................6-21
❖ RECEIVING FAXES AND OTHER CALLS 7-1
iiillllllllil BASIC SETUP TO RECEIVE FAXES.................................................................7-1
7 ; T Selecting an Answer Mode.....................................................................................7-1
Manual Reception (MANUAL Mode)
Automatic Fax Only Reception (AUTO Mode)
Setting the Ring Delay............................................................................................7-2
The F/T Switch (F/T Mode)...................................................................................7-3
Recording an F/T Outgoing Message (OGM)......................................................7-4
Setting the F/T Ring Time
Smoothing................................................................................................................7-5
77 Speaker Volume.......................................................................................................7-6
Ring Volume............................................................................................................7-6
7 :7 7;': ■ 7 • Reception into Memory/Out of Paper Reception
liililillili B) REMOTE ACTIVATION.........................................................................................................................7-8
What is Remote Activation?..................................................................................7-8
V77:r7-:;:77
77
Troubleshooting.....................................................................................................7-10
7
: t;
fliitllliilliiltM Hookup....................................................................................................................7-12
;i 777i'77777777:7 Distinctive Ringing.............................................................................................. 7-13
7: :7;77;77 7ii :7777;7:77" What Is Distinctive Ringing?.........................................................................7-13
r^7v/;777:y 77i7:7 7 7 ;7 Can My Fax Machine Use Distincdve Ringing?
7;
777
: 7^7
7:U;7777::;:;7.77:; 7-v Number(s) on the Line:
7/777
• Connecting an External or Extension Telephone...............................................7-8
Using Remote Codes............................................................................................. 7-8
Using the Activation Code:........................................................................... 7-9
Using the Deactivation Code: ........................................................................7-9
Making the Remote Codes Easier to Use..............................................................7-9
777
Changing and Registering Remote Codes...........................................................7-10
C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD)
■ 7:; ■; 7: How to Use External TAD with the Unit
, r: • Connecting an External TAD to the Unit.........................................................7-11
Example of the Sequence of External TAD Reception......................................7-12
Recording the TAD’s Outgoing Message (OGM)
D) DISTINCTIVE RINGING...................................................................................7-13
Can I Change the Setting Later?
:: 7 7 How Will the Fax Machine Treat All Other Numbers?
7; 7 : The Message Center Answers the Other Phone Number(s)
777777
7..7 on the Line:......................................................................................................7-14
External Telephone Answering Device (TAD) Answers Other
How Does the Distinctive Ringing Function Work?..................................
Flowchart Sequence of an Incoming Call....................................................7-15
What is the Advantage of Using the Distinctive Ringing Function? 7-16
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6-19
6-20
7-2
7-2
7-4
7-7
7-11
7-11
7-12
7-13
7-13
7-13
7-14
7-14
CONTENTS
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Chapter 9.
Chapter 10.
Which Phone Number Should I Register?..................................................7-16
What Must I Do To Set Up Distinctive Ringing?
Setting the Distinctive Ringing Function............................................................7-16
How to Turn the Distinctive Ringing Function ON or OFF.............................7-17
E) CALLER ID........................................................................................................ 7-18
What is Caller ID?................................................................................................7-18
Advantages of Caller ID.......................................................................................7-18
How Does the Caller ID Work?...........................................................................7-18
The Caller ID Appears on the Display When Your Telephone
Rings............................................................................................................. 7-18
The Caller ID is Stored in Your Machine’s Memory.................................7-19
Scanning through a Caller ID in the Memory
■ Clearing the Caller ID Stored in Memory......................................................7-20
Printing the Caller ID List...................................................................................7-20
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7-16
7-19
POLLING 8-1
• What Is Polling?..................................................................................................... 8-1
• How Does It Work?................................................................................................8-1
• When to Use Polling?.............................................................................................8-1
Polling Another Fax Machine (Calling) .................................................................... 8-2
Setting up Polled Waiting (Being Called) ...................................................................8-2
Secure Polling.................................................................................................................8-3
Polling Another Brother Fax Machine with Secure Code (Calling)
Setting up Polled Waiting with Secure Polling (Being Called)..................................8-4
Delayed Polling.............................................................................................................. 8-5
Setting up Polled Waiting with Quick-Scan................................................................8-5
Sequential Polling..........................................................................................................8-6
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8-3
HOW TO USE COPY FUNCTIONS 9-1
Making a Single Copy................................................................................................. 9-1
Making Multiple Copies
• What to Do When You Get a “MEMORY FULL” Message while
Making Copies........................................................................................................ 9-2
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MESSAGE CENTER MODE SETTINGS 10-1
A) GETTING STARTED......................................................................................... 10-1
What Is the Message Center Mode?...................................................................10-1
What Do I Want the Message Center to Do?.....................................................10-2
Flowchart Sequence of an Incoming Call......................................................... 10-3
The 3 Basic Steps to Turn the Message Center Mode On
Setting the Message Storage................................................................................10-7
Recording the MSG CTR Outgoing Message (MSG CTR OGM)
Activating the Message Center Mode ................................................................10-9
B) GETTING YOUR MESSAGES..........................................................................10-9
How Will 1 Know Messages Have Been Received?...........................................10-9
• What Happens When the Memory Is Full.....................................................10-10
Playing an Incoming Voice Message (ICM) and Recorded Memo
(or Voice Alarm) ................................................................................................10-10
Back-up Printing Option................................................................................... 10-11
Printing a Fax Message......................................................................................10-11
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10-7
10-8
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CONTENTS
• Erasing and Printing FAX Messages.........................................................10-12
Calling Your Message Center for Messages (See Remote Retrieval)... 10-12
C) ERASING YOUR MESSAGES........................................................................10-12
Erasing Incoming Voice Messages, Fax Messages and Recorded
Memo (or Voice Alarm)
One by One Erasing.....................................................................................10-12
All in One Erasing.......................................................................................10-13
D) CHANGE THE OUTGOING MESSAGE..................................................... 10-13
Playing Your Outgoing Message (OGM)
Erasing Your Outgoing Message (OGM).........................................................10-14
E) MORE FEATURES ...........................................................................................10-14
Setting the Toll Saver.........................................................................................10-14
Setting the Maximum Time for Incoming Messages
(ICM MAX. TIME)............................................................................................10-15
Changing the Recording Mode Setting (Voice Quality)
Recording a Conversation
Recording a Memo..............................................................................................10-16
F) PAGING/FAX FORWARDING.......................................................................10-17
What is Paging/Fax Forwarding?.....................................................................10-17
Setting Up Paging (Registering Paging Number)
Setting Up Fax Forwarding (Registering Fax Forwarding Number) .... 10-19
• Memory Back-up of Message Center Memory
Changing the Fax Forwarding Number Remotely .........................................10-20
G) REMOTE RETRIEVAL....................................................................................10-20
What Is Remote Control Access?......................................................................10-20
Setting the Remote Access Code........................................................................10-20
Using the Remote Access Code
Remote Control Commands
Retrieving the Memory Status List and Fax Messages Remotely
Changing the Fax Forwarding Number Remotely........................................ 10-24
H) VOICE ALARM.................................................................................................10-24
Voice Alarm........................................................................................................ 10-24
Setting the Voice Alarm.....................................................................................10-24
• Recording Voice Messages for the Voice Alarm.......................................10-26
How Will the Voice Alarm Perform When the Set Time Comes
Using the Voice Alarm: Playing Entries, Erasing Entries One by
One, Erasing All at Once................................................................................... 10-27
Remote Control of the Voice Alarm
❖ MESSAGE CENTER PRO SETTINGS 11-1
A) GETTING STARTED.......................................................................................11-1
What is Message Center Pro?.............................................................................11-1
What Fax-on-Demand and Voice-on-Demand Do
• Application Examples of Fax-on-Demand/Voice-on-Demand
Features ........................................................................................................ H-2
What the Personal Mailbox Does........................................................................11-2
• Application Examples of Personal Mailbox................................................11-3
How the Caller Accesses the Fax-on-Demand, Voice-on-Demand
Memory Boxes or Personal Mailboxes
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10-12
10-13
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10-18
10-20
10-21
10-22
10-23
10-26
10-28
11-1
11-4
CONTENTS
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B) SETTING UP THE FAX/VOICE-ON-DEMAND
• * 1st Level OGM; (Message Center Pro Outgoing Message)
• ** 2nd Level OGM; (Fax-on-Demand, Voice-on-Demand,
Mailbox Outgoing Message)............................................................
• Access to the Target Memory Box:
Setting up Step la: For Fax-on-Demand
Storing/Erasing/Printing Fax Information in a Memory Box
Setting up Step lb: For Voice-on-Demand.............................................
Recording/Erasing/Playing Voiee Information in a Memory
Box
.....................................................................................................
II
C) SETTING UP THE PERSONAL MAILBOX.......................................
Setting up Step Ic: For Personal Mailbox..............................................
Setting up a Password and Recording a Personal Mailbox OGM
for the Mailbox
Setting up Step 2: Recording/Erasing/Playing the 2nd Level OGM
for each Fax-on-Demand, Voice-on-Demand, and Personal Mailbox
Recording an OGM...............................................................................
Erasing an OGM....................................................................................
Playing an OGM....................................................................................
Setting up Step3: Recording/Erasing/Playing the 1st Level OGM
(Message Center Pro OGM)........................................................................
Recording the Message Center Pro OGM...........................................
Erasing the Message Center Pro OGM...............................................
Playing the Message Center Pro OGM................................................
Setting up Step 4; Turning on the Message Center Pro............................
D) LISTENING TO ICMs (Incoming Messages)............................................
Listening to the ICMs in the Personal Mailboxes......................................
Retrieving the ICMs (Incoming Messages) in the Personal Mailbox
Remotely........................................................................................................
Recording a Memo in Personal Mailbox on the Machine.........................
Erasing ICMs (Incoming Messages) from the Personal Mailboxes.
Erasing Voice ICMs One by One.........................................................
Erasing the Fax/Voice ICMs All at One Time
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PRINTING REPORTS AND LISTS
Activity Report Interval..........................................................................................
Printing the All Dial List
Transmission Verification (Xmit) Report
Memory Status List.................................................................................................
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❖ REGULAR MAINTENANCE AND TROUBLESHOOTING 13-1
Cleaning........................................................................................................................13-1
Paper Jams .................................................
Fixing a Document Jam
Fixing a Cutter Jam or Printer Jam
Troubleshooting
Error Messages....................................
Other Problems
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11-10
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11-12
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11-20
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11-22
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CONTENTS
❖ IMPORTANT INFORMATION
Standard Telephone and FCC Notices (Applies only to 120V model).
Vi: Important Safety Instructions
❖ INDEX
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❖ SPECIFICATIONS
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SETUP & PREPARATION BEFORE USE
Hill
1. SETUP & PREPARATION BEFORE USE
Common Misunderstandings about Fax Machines
This section is for people who are using a fax machine for the first time. Its purpose is to take away
the mystery. Once you understand the meaning of the new tones you will be hearing on your phone
line, you will be able to send and receive faxes with ease. This will help you troubleshoot an
occasional problem with a fax transmission, by listening through your one-way speaker to
discover the problem.
What Are Fax Tones?
First the sending machine sends CNG tones, soft intermittent beeps at 4 second
intervals. You will hear them when you dial and press the START key. CNG stands for “calling”
tones. They continue for 30 seconds after dialing: during that time the sending machine must
begin the “handshake” with the receiving machine. Each time you send an “automatic” fax
transmission, you are sending calling tones over the phone line. Learn to listen for these soft beeps
each time you answer a phone on your fax line so you will know if you are receiving a fax message.
Then the receiving machine responds with fax receiving tones, loud chirping sounds.
When a machine begins the receiving mode cycle, it will chirp for 40 seconds over the phone line.
At the same time, the fax machine’s display screen will say “receiving”. If you set your machine
to AUTO answer mode for a dedicated fax line, it will answer every call automatically with fax
receiving tones. Sometimes people will call your fax line by mistake and hang up when they hear
the shrill chirping sounds. Your machine is not malfunctioning when it continues to say
“receiving”; it must complete its 40 second cycle, even though the call was not a fax message and
the caller hung up. To take your machine out of receiving mode, press the STOP key.
The fax machine answers with a short heep when it answers in F/T or Message Center mode.
This can not be changed. After the beep the fax machine listens for CNG tones. When it hears CNG
tones, it responds with receiving tones.
Why Does the Ring Change in FIT Mode?
When a double-ring (short, short) occurs after the normal long rings in the Fax/Tel
Switch (F/T mode), it means your fax machine is telling you to take over a call. The fax
machine has answered either a telephone call or a manual fax (no calling tones). When you hear
the double-ring, pick up any extension phone or the handset of your fax machine.
1-1
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SETUP & PREPARATION BEFORE USI
What is the Fax “Handshake^*?
The calling machine sends CNG tones (beeps) and the receiving machine sends receiving tones
(chirps). During the handshake these tones must overlap for 2-4 seconds so the fax machines can
set up protocol. The sending machine states how it is sending the message; the receiving machine
answers whether it is capable of receiving that way. The sending machine’s CNG tones continue
for only 30 seconds after the number is dialed. Calls must be answered within 4 rings (20-22
seconds) or less, because the handshake can not begin until the call is answered. With 4 rings,
only 8-10 seconds are left for the fax machines to hear their tones clearly and communicate.
Timing is crucial.
When you have a telephone answering device (TAD) on your fax line, you can set the TAD to
answer in 4 rings as long as you record a 5 second silence as the beginning of your OGM (outgoing
message). (See page 7-11 for more information.) This will prevent the OGM from covering up the
fax tones during the 8 seconds that are left for the handshake. As soon as your TAD answers a
call, your fax machine will listen for fax tones for 30 seconds. So you must limit your speaking to
20 seconds (25 second total OGM). Since many people dial manually without realizing they are
not sending fax tones, you should give your Remote Activation Code (*51) as the last part of your
20 second Message. For example: '‘After the beep, either leave a message or send a fax by pressing
*51.” (See page 7-11 for more information.)
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What Causes the Transmission Verification Report to Print ^^Result:
During the handshake, the document(s) you are sending begin to roll through the feeder and stop
until the handshake is completed and the machines are ready to send and receive the data. If there
is noise or static on the phone line or if the machines do not agree on protocol, they drop their baud
rate to the next lower level and try again. The initial baud rate is 14400, then 12000, 9600, 7200,
4800 and finally 2400. Transmissions as low as 2400 baud can be successful. So, do not stop your
machine. If the transmission fails, a Transmission Verification Report will be printed automatically
with “Result; NG”. This usually means the transmission was “No Good” because of temporary
noise or static on the phone line. Try to send the fax again. Also, you may try sending a fax to other
locations to see if the problem is on the phone line at your end.
Is This a Fax Call?
There are three signs that the call you answered is a fax. You will hear either soft intermittent
beeps (Automatic transmission), silence (Manual transmission) or the voice of someone telling
you he/she is trying to send you a fax (Manual transmission). Do not hang up the handset. It
is very frustrating for the person who hears you repeatedly answer and hang up. People who dial
manually are waiting to hear fax tones before pressing START. You must activate your fax
machine to take over the call before you disconnect the line by replacing the handset.
1-2
How Can I Send the Call to My Fax Machine‘s
When you answer a call that is a fax transmission, you must activate your fax machine to go into
fax receiving tones (chirping) before you hang up. If you have answered the fax handset, press the
START key and hang up immediately. If you are on another phone, there is no START key so you
must press your three-digit Remote Activation Code. The factory default setting is *51. Press the
code quickly and wait to hear your fax machine chirp through the handset. It takes 3 seconds
for the fax to respond. You can press the code as many times as needed.
What is the Difference Between Automatic and Manual Transmission?
Automatic transmission is the easiest way to send a fax. Simply place the document(s) face
down in the feeder, dial the phone number and press the START key immediately. Do not pick
up the handset or press the HOOK key. Calling tones will go over the phone line.
Manual transmission occurs when you start with a dial tone before you dial, by lifting the
handset or pressing the HOOK key. You will hear the rings on the phone line. You must wait to
hear the receiving machine answer with a chirp before you press the START key. If you wait too
long to press START without a document in the feeder, your fax machine will go into receiving
mode instead of sending and you will see “receiving” on the .screen.
What is the Difference Between Automatic and Manual Dialing?
Automatic dialing is when you dial by pressing the keys where you stored a number. Your fax
machine stores two kinds of automatic dialing numbers: One-Touch and Speed-Dial. Reserve
your most frequently dialed numbers (and Groups) for your One-Touch keys; all you have to do
is press the One-Touch key followed hy the START key (2 key strokes). To use a Speed-Dial
number, press the Speed-Dial key and the two-digit code you used to store the number, followed
by the START key (4 key strokes). You can dial automatically using One-Touch and Speed-Dial
numbers for both automatic and manual transmissions.
Manual dialing is simply pressing all the digits of the phone number. You can dial manually for
both automatic and manual transmissions.
What Should I Do If My Fax Machine Does Not Have a Dial Tone?
Thei-e are three jacks in the back of the fax machine: LINE, EXT and PC I/F. Double-check that
the telephone line cord is plugged into the LINE jack and not into EXT or PC I/F. (Plugging the
telephone line cord into the EXT or PC I/F jack is the most common cause of no dial tone.)
If the telephone line cord is plugged into the LINE jack of the fax machine and you do not get a
dial tone, test the phone line. Go to another phone and check for a dial tone; then bring that
working telephone and cord and plug them into the wall jack for your fax machine. If you do not
get a dial tone with the working phone, the problem is the phone line. Call the Telephone
Company and report the problem.
1-3
Choosing a Suitable Place for Your Fax Machine
Use the following list as a guide to find a suitable place for your fax machine.
The Good Places...
Place your fax machine on a flat, stable surface, such as a desk.
Select a place that is free of vibration and shocks.
Locate it near a telephone jack and a standard, grounded power outlet.
And the Bad Places...
Avoid setting it up in a high-traffic area.
Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.
Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture,
or dust.
Do not connect your fax machine to electrical outlets controlled by wall switches or automatic
timers. Disruption of power can wipe out information in the unit’s memory.
Do not connect your fax machine to electrical outlets on the same circuit as large appliances or
other equipment that might disturb the power supply.
Avoid interference sources, such as speakers or the base units of cordless phones.
1-4
Packing List
Please check to see that you have the following items:
Receive wire extension
Setting up Your Fax Machine
Follow these steps to set up your fax machine:
1, Load the recording paper.
1) Lift up the machine’s top cover
by placing your finger in the
grooves on both sides of the
fax machine and lifting up.
2) Pull the release lever (blue)
on the print head unit so that
you can lift it up and remove
the recording paper.
3) Take the new roll of recording
paper out of its wrapper. If
you are replacing a roll, you
must remove any paper
remaining in the machine.
4) Insert the new recording pa
per into the paper bin, with
the paper coming under
the top of the roll. 5)
5) Insert the edge of the paper
into the slot between the roller
and the plate marked with
Pull and hold the
paper out about 4 inches (10
cm) from the back side. Adjust
the recording paper so that it
is between the marks.
Machine
ACS bar
1-5
6) Push the release lever (blue) down, then close the machine top cover.
2. Connect the handset.
3. Connect the power cord.
When you connect the power, your fax machine will cut the fax paper automatically, and the
display will read; “01/01/1996 00:00”.
NOTICE
1. This fax machine must be grounded using a 3-prong plug.
2. Since the machine is grounded through the power outlet, you can protect yourself
from potentially hazardous electrical conditions on the telephone network by
keeping the power to your fax machine on when you connect it to a telephone line.
Similarly, you can protect yourself when you want to move your machine, by
disconnecting the telephone line first, and then the power cord.
3. Lightning and Power Surges can damage this product! We recommend that you
use a quality Surge Protection Device on the AC power line as well as the
telephone line or unplug the lines during a lightning storm.
' PC L/F jack is only for use
with the Brother Missing
Link option. If you have
not purchased this option
then ignore this part.
1-6
SETUP & PREPARATION BEFORE USE
5. Attach the wire extensions.
FOR YOUR INFORMATION
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that pass
incoming calls to each other if they are busy. The calls are usually passed down or
“rolled over” to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last
number in the sequence so the call can not roll away. Do not put the fax machine
on any of the other numbers. When the other lines are busy and a second fax call is
received, the fax call is transferred to a line that does not have a fax machine.
Two Line Phone System
A two line phone system is nothing more than two separate phone numbers on the
same wall outlet. The two phone numbers can be on separate jacks (RJll) or
combined into one jack (RJ14). Your fax machine must be plugged into an RJll jack.
RJll and RJ14 jacks may be equal in size and appearance and both may contain 4
wires (black, red, green, yellow). To test the type of jack, plug in a two line phone and
see if it can access both lines. If it can, you must separate the lines for your fax
machine.
Converting Telephone Wall Outlets
There are three ways to convert to an RJll receptacle. The first two ways may
require assistance from the telephone company. You can change the wall outlet from
one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and
slave or jump one of the phone numbers to it. The third way is the easiest. Buy a
triplex adapter.
1-7
SETUP & PREPARATION BEFORE
Ji
FOR YOUR INFORMATION
You can plug a triplex adapter into an R J14 wall outlet. It will separate the wires into
two separate RJll jacks (line 1, line 2) and a third RJ14 jack (lines 1 and 2). Plug the
fax machine into L2 of the triplex adapter.
RJ14
r
LI
Installing a Fax Machine^ Two Line TAD and Two Line Telephone
When you are installing a two line telephone answering device (TAD) and a two line
telephone, your fax machine must be isolated on one line at both the wall jack and
at the TAD. The most common connection is to put the fax machine online 2. The back
of the two line TAD must have two telephone jacks; one labeled LI or LI and L2 and
the other labeled L2. You will need at least three telephone line cords: the one that
came with your fax machine and two for your two line TAD. You will need a fourth
line cord if you add a two line telephone.
L2 L1+L2
] CTTl
RJll RJll RJ14
Triplex Adapter
>
Place the two line TAD and two line telephone beside your fax machine. Plug one end
of the telephone line cord for your fax machine into the L2 jack of the triplex adapter;
plug the other end into the LINE jack in the back of the fax machine. Plug one end
of the first telephone line cord for your TAD into the LI jack of the triplex adapter;
plug the other end into the LI or LI and L2 jack in the back of the two line TAD. Plug
one end of the second telephone line cord for your TAD into the L2 jack in the back
of the two line TAD; plug the other end into the EXT jack in the back of the fax
machine. The two line TAD hookup is complete. It will answer both lines as usual.
You can keep two line telephones on other wall outlets as always. There are two ways
to add a two line telephone to the fax machine’s wall outlet. Plug the telephone line
cord from the two line telephone into the L1+L2 jack of the triplex adapter. If you
prefer, you can plug it into the TELE jack in the back of the two line TAD instead.
Cwo Line TAD
Fax Machine
1-8
iliiljiiljil ^
Multi Line Connections (PBXs)
Most offices use a central telephone system. While it is often relatively simple to
connect the machine to a key system or a PBX (private branch exchange), we suggest
that you contact the company that installed your telephone system and ask them to
connect the fax machine for you.
It is advisable to have a separate line for the fax machine. You can then leave the
machine in AUTO Answer Mode to receive faxes at any time of the day or night.
If the fax machine is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This will prevent the unit from being
activated each time a telephone call is received.
• As with all fax units this machine must be connected to a two wire system. If your
line has more than two wires, proper connection of the fax machine can not be
made.
Connecting to a Private Branch Exchange
The following points should be kept in mind if you are installing the machine to work
with a private branch exchange (PBX).
1) It is not guaranteed that the unit will operate correctly under all circumstances
with PBXs. Any cases of difficulty should be reported first to the company that
handles your PBX.
2) If all incoming calls will be answered by a switchboard operator, it is recom
mended that the Answer Mode be set to be MANUAL. (Seepage 7-2.) All incoming
calls should initially be regarded as telephone calls.
3) The unit may be used with either the pulse or tone dialing telephone types.
Custom Features on Your Phone Line
If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, Alarm
System or any other custom feature on your telephone line it may create a problem
in the operation of your fax machine.
1-9
Ni
® MESSAGE CENTER
® FUNCTION AND
00
1
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© TELEPHONE AREA
ts
© ONE-TOUCH AREA
wtst
iiiii
® TELEPHONE AREA
intelli FAX-875MC
L Liquid Crystal Display
The LCD displays messages that
will help you set up and operate
your fax machine. (On-Screen
Programming) (See page 3-1.)
5. HOOK
This key lets you dial telephone
and fax numbers without lifting
the handset. (See page 5-1.)
4. HOLD
You can use this key to put a call \i|
on hold. (See page 5-1.)
5. REDIALfPAUSE
2, Number Keys
These twelve keys are used
to dial phone and fax num
bers (see page 5-1), and can
also be used as an alpha
numeric keyboard for en
tering information into the
fax machine (see page 39~10).
MNP
This key re-dials the last number
called, (See page 6-6.) This key is
also used to insert a pause in
autodial numbers.
(See page 4-5, 5-1.)
6, SPEED DIAL
This key lets you access previ
ously stored speed dial phone
numbers with a two digit number.
(See page 4-6, 5-1.)
2-2
||ij®
®!
WXY I
&
BWiil
© ONE-TOUCH AREA
7. One-Touch Dial Keys
These ten keys give you in
stant access to previously
stored phone numbers. (See
page 4-4, 5-1.)
a
This key moves the LCD cur
sor to the left. It also allows
you to back up one step when
you are in function mode (see
page 3-1) or Telephone Index
(see page 5-2).
(Left Arrow)'
IL SHIFT
This key is used to access
the “11” through “20” OneTouch keys. (See page 4-4.)
12. SET^
This key is used for storing a
function setting into the fax
machine. (See page 3-2.)
8. COPY
Press this key to make a copy.
(See page 9-1.)
10, STOP
This key stops a fax, cancels
an operation, or exits from
function mode. (See page 3-2.)
STOP
-------
T
START
'
\
\
J I
_________
I I 1/
-----) ------
/
/
/
1 , X
13. START
Use this key to start an
operation, such as sending
a fax. (See page 6-4.)
\ ^
14. CLEAR -
This key deletes entered data
or backs up one step in a
function procedure.
(See page 3-2.)
^ Thé Lefî and Right Arrow keys, SET and CLEAR keys are also shared with one-touch keys.
/ IS.
This key moves the LCD cursor to the
right, and it also lets you advance one
step when you are in function mode (see
page 3-1) or Telephone Index (see page
5-2).
(Right Arrow)'
2-3
CONTROL PANEL
® FUNCTION AND USER SETTING AREA
intelli FAX-875IVtC
m FUNCTION
This key accesses the function and
programming mode (OSP), so you can
alter various settings. (See page 3-1.)
18. TEL-INDEX
This key allows you to alphabeti
cally look up numbers stored in the
dialing memory. (See page 5-2.)
17, RESOLUTION
This key is used to set the resolution
requirements when sending a fax.
(See page 6-2.)
19. MODE
This key is used to specify how
the fax machine should handle
incoming calls. (See page 7-1.)
This key enables you to scan in your
originals at twice the normal speed,
by storing them in the memory before
actual transmission. (See page 6-6.)
When it is pressed, Broadcasting is
available. (See page 6-8.) When it is
pressed together with SHIFT, Multi
TX is available. (See page 6-9.)
2-4
Press this key whenever you want a quick
reference Help List printed. This Help
List will give you information on how to
perform settings for a function, how to
register information, or how to get some
basic information for sending or receiving
faxes. (See page 3-7-8.)
22. COVER PAGE
This key is used to send an automatic
Cover Page as the first page of a fax
transmission. (See page 6-14.)
® MESSAGE CENTER PRO AREA
intelli FAX-875MC
23. TAD and FAX
Indicator Lights
These lights tell you whether voice or
document messages are stored in the
memory. (See page 10-9.)
Use this key to record outgoing
voice messages, memos and
voice alarm messages into your
fax machine. (Seepage 10-8,16,
25.) You can also record voice or
fax messages and information
stored for the Message Center
Pro features. (See chapter 11.)
25. ERASE
This key erases voice or fax messages stored
in your fax machine. (See page 10-12, 13,
14.) You can also erase voice or fax mes
sages and information stored for the
Message Center Pro features. (See chapter
11.)
Use this key to listen to incoming
voice messages, outgoing voice
messages, memos and voice alarm
messages stored in your fax
machine. (See page 10-10,12.) You
can also play the voice messages
and information or print the fax
messages and information stored
for the Message Center Pro features.
(See chapter 11.)
2-5
3. HOW 70 USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY ill
User-friendly Programming
We have designed your fax machine with on-screen programming and a HELP key, user-friendly
programming that help you take full advantage of all the functions your fax machine has to offer.
On-screen Programming (OSP)
Since your fax programming is done on the LCD, we created step-by-step on-screen prompt
messages to help you program your fax machine. All you need to do is follow the prompt
instructions as they guide you through the function menu selections and programming options
and settings.
Using the Function Mode to Access On-screen Programming (OSP)
You can access the function mode by pressing FUNCTION found in the “Function and User
Setting Area” of your fax Control Panel. {See page 2-4.)
When you enter function mode, your fax machine will display a list of Level One Functions to
choose from (see pages 3-2 through 3-7 for these Level One Functions), as seen below.
Press FUNCTION
+
iilMItSSiiffiiliilSi
1 T ^
1 l.TEMf
( 2.CANC
k
ililliiiiìilii
4
aHiaiaiPisi
4
S-1
Left arrow
sequence
1
4
iiiìiiiffiiiffliiiiBiiia«
4
f 6.TEL
"gRTrORSlHSEi
4 4
iiiiliSiliiBiiiiliiiilii
4
; 8.SETI
4
f 9.SETI ffiEHgsiaiiiwi
4
ÌÌSÌÌ№iBfiÌRÌiÌÌÌ&IS^^
4
4
4
4
4
4
Right arrow or
auto scroll
sequence
These function options will appear one after the other on the display. You can then choose one of
these options by pressing SET when the option you want appears on the LCD.
You can also move through the function menu options at a faster rate by pressing (right
arrow). (Seepage 2-3 to locate this key onyour Control Panel.) When you find the option you want,
press SET.
You can simply press the Level One Function number associated with each option (refer to pages
3-2 through 3-7).
Helpful HinfS If you want to exit function mode, simply press STOP. Also, if you select the
wrong menu, and wish to return to the previous step, press CLEAR,
Alternating Displays for On-screen Programming (OSP)
When you see alternating displays, the LCD will
iiiilKMiiiiitiBftiiil
C
ALTERNATE
lliliiliiiiiiiligiill
usually alternate between the currently selected
option, and a help message giving brief instruc
tions on how to proceed. The example shows the
:)
current speaker volume is high and prompts you
to use (left arrow) and (right arrow) to
change the setting, and then to press SET to store
it.
Function Selection Table
If you have a basic understanding of how to program a fax machine, you can perform most of the
programming settings without the owner's manual. To help you understand the function
selections, options, and settings that are found in your fax programs, we have the following
Function Selection Table.
Read through this table to gain a basic understanding of what your new fax model can do, and
then the next section will begin instructing you how to use on-screen programming.
Level one
function
1.TEMP.
(TEMPORARY)
SETTINGS
Level two
function
1. TIMER
2. POLLING
3. CALL
RESERVE
Explanation of Options
Use this for sending documents at a later
time.
Polling is the process of retrieving faxes
from another machine. You can also choose
if you want your polling secured.
STANDARD/SECURE
You can send a fax and then talk to the
recipient using the CALL RESERVE func
tion.
ON/OFF
Factory
setting
—
STAN
DARD
OFF
Page
6-7
8-1-6
6-18
S-2
Level one
function
1.TEMP.
(TEMPORARY)
SEHINGS
Level two
function
4. CONTRAST
5. RESOLUTION
6. OVERSEAS
MODE
Explanation of Options
There are three types of contrast settings.
Usually the AUTO setting is acceptable. But
if you want to send an especially light or dark
document, you should change this setting.
AUTO; Default setting is AUTO. Contrast
setting always reverts to AUTO after
one transmission.
S. LIGHT: To send very light documents.
S. DARK: To send very dark documents.
If you need to send a set of originals at
various resolutions, this function will allow
you to set the required resolution page by
page. (If all documents are the same resolu
tion, use the RESOLUTION key. See page 24 #17.)
STANDARD/FINE/S. FINE/PHOTO
If you have trouble when sending overseas,
you may want to set OVERSEAS MODE to
ON.
ON/OPP
1 Factory
setting
AUTO
STAN
DARD
OFP
Page
6-3
6-13
6-12
2. CANCEL
JOB
3. PRINT
REPORTS
4. SET AUTO
DIAL
See page 12-1 for
a list of reports.
TONE-TOUCH
DIAL
2. SPEED-DIAL
3. SETUP
GROUPS
If you wish to cancel a job that has been set
with the timer, a polled job etc., use this
function.
You can print several different lists and
reports, which are available under function
item 3. PRINT REPORTS.
If you register names and numbers on OneTouch dial keys, you can dial a number
automatically just by pressing a One-Touch
key. (Max. of 20 locations)
If you register names and numbers as SpeedDial numbers, you can dial a number
automatically just by pressing SPEED DIAL
and a two-digit number. (Max. of 40 locations
for PAX-825MC and 80 locations for FAX875MC)
This is used for setting up a group number
used for broadcasting.
—
—
—
X
6-11
12-1-6
4-4-5
4-6-7
4-8-9
3-3
Level one
function
5. USER
OPTIONS
i Level two
function
1. SMOOTHING
2. BEEPER
3. COVERPG
ON/OFF
4. ERROR RE-TX
1.TONE/PULSE
Explanation of Options
Smoothing enhances the appearance of in
coming faxes.
I If you set SMOOTHING to ON, you will
receive messages with the smoothing en
hancement.
ON/OFF
You can adjust the volume of the beeper with
this function.
OFF/LOW/HIGH
If you set COVER? AGE to ON, you can send
your documents with a Cover Page gener
ated by your machine. When the
COVERPAGE setting is ON, you can select
a Cover Page comment.
ON/OFF
If you set ERROR RE-TRANSMISSION to
ON, the machine automatically resends the
page once an error occurs.
ON/OFF
There are two different dial types and you
must select the type of signal suitable for
your telephone line.
TONE/PULSE
Factory
setting
ON
LOW
OFF 6-16
OFF
TONE 4-1
1
Page
7-5
4-1-2
6-20
6. TEL
OPTIONS
2. RING DELAY
3. SPEAKER
VOLUME
4. m RING
TIME
5. RING VOLUME
6. DISTINCTIVE
This is the number of rings before the fax
machine answers the call when in F/T or
AUTO Answer Mode.
0/1/2/3/4 rings
You can adjust the speaker volume with this
function.
OFF/LOW/HIGH
F/T RING TIME sets the time for simulated
ringing in F/T mode.
10/20/30/60 seconds
The settings are OFF/LOW/HIGH.
If you have distinctive ringing service from
your phone company, you can use this
function to register the ringing pattern of
your fax number. And if you set it to ON, you
can use the registered number as a fax
number only.
OFF/ON/SET
2
LOW 7-6
HIGH
7-4-5
7-6-7
20
OFF 7-13-17
7-2
3-4
s.is:r.i
11
Hill
HOW TO USE ON-SCREEN PROGRAMMING AND HELP
Level one
function
6. TEL
OPTIONS
7. SETUP
SYSTEM
Level two
function
7. CALLER ID
1. DATE/TIME
2. DAILY TIMER
3. INTERVAL
4. STATION ID
Explanation of Options
You can display the last 30 caller IDs that
are stored in the memory.
If you enter the date and time in 24-hour
format, the LCD will display the date and
time and they will also be printed on outgo
ing faxes.
If you frequently have delayed jobs, all for
execution at the same time each day, you can
program that time. Once you register it, you
do not need to enter that time, just set Timer
Transmission in temporary settings.
You can select the time interval when the
activity report will be printed.
6/12/24 hours, 2/4/7 days, OFF
You can enter your name or company name,
fax number and telephone number in
STATION ID.
It is printed at the top of each page of every
outgoing fax. It is also printed on the
automatic Cover Page.
Factory
setting
—
01/01/1996
00:00
00:00
OFF
—
Page
7-18-21
4-2
6-7-8
12-2
4-3
8. SETUP
MSG CTR
5. REMOTE
CODE
6. SET
COVERPAGE
1. MSG
STORAGE
2. BACKUP PRINT
3. FAX FWD/
PAGING
If you enter a REMOTE CODE, you can
activate or deactivate the lax machine from
a remote telephone.
ON/OFF
You can register your own two custom
comments for the Cover Page.
You can select memory usage of the machine
in MESSAGE CENTER mode.
FAX;ON/OFF, TAD:ON/EXT/OFF
You can set the machine to print a back-up
copy of faxes that are received into the Mes
sage Center memory.
ON/OFF
You can choose among PAGING, FAX FOR
WARDING or OFF. PAGING ON will cause
the fax machine to page you when it receives
a fax message. FAX FORWARDING ON will
cause the fax machine to send any stored
faxes that are received to another predeter
mined fax number.
OFF/FAX FORWARD/PAGING
ON
*51 (ACT.)
#51(DEACT.)
—
FAX: OFF
TAD: ON
ON
OFF
7-8-10
6-15
10-7
10-11
10-17-20
3-5
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