Brother 515 User Manual
© 1999 Brother Industries, Ltd.
Pan Eur opean Appr ov als Inf ormation
Your Brother Fax-515/525DT has been granted a Pan European Approval via KCS in
the Netherlands. The machines are designed to interwork with the basic network
functions of the following countries telecoms networks within the scope of the approval.
Austria/Belgium/Denmark/Finland/France/Germany/Greece/Ireland/Italy/Luxembourg/
Netherlands/Norway/Portugal/Spain/Sweden/Switzerland/United Kingdom.
Your fax machine is designed for optimum performance for operation in the
country of purchase only. This is because there are still network differences between
countries covered by this approval. There are country specific features (such as Caller
ID) that vary between countries and machines designed for one network will not
interwork correctly on another with respect to these.
If you experience problems then please contact your Brother dealer in the first instance
for support.
W ARNING! Miscellaneous approv al conditions
Any marking or certification of your fax machine to harmonised European “CE Mark”
requirements for EMC (Electromagnetic Compatibility), and for user safety according
to the European LVD (Low Voltage Directive), ARE NOT indicative of approval for
connection to public telecommunications lines in a country other than that in which the
equipment is approved.
Brother advises that this product will not function correctly in a country other than that
in which it was originally offered for sale, and does not offer any warranty in the event
that this product is used on public telecommunication lines in a country other than that
in which it is approved.
Table of Contents
2
3
4
i
Introduction
1
Installation
On-Screen
Programming
Using This Manual................................................................................. 1
Finding Information.............................................................................. 1
Symbols Used In This Manual.............................................................. 2
About Fax Machines.............................................................................. 2
Fax Tones and Handshake..................................................................... 2
ECM (Error Correction Mode) (For FAX-525DT Only)...................... 3
FAX-515 Control Panel Overview....................................................... 4
FAX-525DT Control Panel Overview................................................. 6
Packing List ............................................................................................ 9
Choosing a Location............................................................................ 10
Caution .................................................................................................. 10
Assembly ............................................................................................... 11
Load the recording paper .................................................................... 11
Connect the handset ............................................................................ 13
Connect the Power Cord ..................................................................... 14
Connect the Telephone Line ............................................................... 14
Attach the document support. ............................................................. 15
Multi-Line Connections (PABXs) ...................................................... 15
If you are installing the machine to work with a PABX: ........... 15
Ringer Equivalence Number (REN) ................................................... 16
Using Extension Telephones............................................................... 17
Connecting an External Telephone Answering Device (TAD) ........... 18
Connections .................................................................................... 18
Outgoing Message (OGM) of External TAD ................................. 18
Sequence of External TAD Reception ............................................ 19
Connecting an External Telephone ..................................................... 20
User-Friendly Programming.............................................................. 21
Function Mode.................................................................................... 21
Alternating Displays ........................................................................... 22
Function Selection Table..................................................................... 22
Initial
Setup
Getting Started..................................................................................... 27
Setting the Dialling Mode (Tone/Pulse) ............................................. 27
Setting the Date and Time................................................................... 27
Setting the Station ID.......................................................................... 28
ii
TABLE OF CONTENTS
Entering Text .................................................................................. 29
Inserting spaces .............................................................................. 30
Making corrections ......................................................................... 30
Repeating letters ............................................................................. 30
Special characters and symbols ...................................................... 30
Setting the Beeper Volume.................................................................. 30
PABX and TRANSFER ...................................................................... 31
Setting PABX...................................................................................... 31
Setting the Clock Change ................................................................... 31
Setting the Speaker Volume ................................................................ 32
Setting the Ring Volume ..................................................................... 32
Memory Storage ................................................................................. 33
Setup
Receive
5
Basic Receiving Operations................................................................ 35
Select Answer Mode ........................................................................... 35
To select or change your Answer Mode ..................................... 37
Setting the Ring Delay ........................................................................ 38
Setting the F/T Ring Time .................................................................. 38
Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE)
(Only for FAX-525DT)..................................................................... 39
Fax Detect ........................................................................................... 39
Advanced Receiving Operations ....................................................... 40
Operation from an External or Extension Telephone ......................... 40
For F/T (Fax/Tel) Mode Only......................................................... 41
Remote Call Transfer...................................................................... 41
To transfer telephone call to the fax machine ............................ 41
Changing Remote Codes ................................................................ 42
To change Remote Codes........................................................... 42
Caller ID (Caller IDentification)....................................................... 43
Advantages of Caller ID ................................................................. 43
Set the Caller ID to ON....................................................................... 43
How Does Caller ID Work? ................................................................ 44
The Caller ID Appears on the Display When Your Telephone
Rings............................................................................................. 44
Helpful Hints .............................................................................. 44
The Caller ID is Stored in Your Machine’s Memory...................... 44
Selecting a Caller ID from the Memory for Call Reply ..................... 45
To Activate Certain Network Services When Using Call Reply.... 46
Call Reply to DDI numbers via Caller ID ...................................... 46
Clearing the Caller IDs Stored in Memory
(Only for FAX-525DT) ................................................................ 47
Printing the Caller ID List .............................................................. 47
Registering Caller ID information into One Touch, Speed Dial .... 47
BT Call Sign (For U.K. Only) ......................................................... 48
Set the BT Call Sign ....................................................................... 48
6
Setup
Send
Setup
Quick-Dial
Numbers
7
Telephone
(Voice)
Operation
8
TABLE OF CONTENTS
Polling .................................................................................................... 49
Secure Polling................................................................................. 49
Setup for Polling Receive ............................................................... 49
Setup for Polling Receive with Secure Code ................................. 50
Setup Delayed Polling Receive ...................................................... 51
Sequential Polling (Only For FAX-525DT) ................................... 51
Cancelling a Scheduled Job ................................................................ 52
Setting PC Interface Mode (Only for FAX-525DT with
Multi-Function Link Pro for Fax option).......................................... 53
Copy Functions .................................................................................... 53
Multiple Copies (For FAX-525DT Only)....................................... 53
Before You Begin .................................................................................. 55
Manual Transmission.......................................................................... 56
Automatic Transmission ..................................................................... 56
Manual and Automatic Fax Redial ..................................................... 56
Basic Sending Operations................................................................... 57
Contrast ............................................................................................... 57
Resolution ........................................................................................... 57
Advanced Sending Operations .......................................................... 58
Overseas Mode ................................................................................... 58
Memory Transmission (For FAX-525DT Only)................................. 58
Delayed Transmission (T imer) ........................................................... 59
Broadcasting (For FAX-525DT Only)................................................ 59
Next-Fax Reservation ......................................................................... 60
Multiple Resolution Transmission...................................................... 60
Setup for Polling Transmit.................................................................. 61
Setup for Polling Transmit with Secure Code ................................ 61
Cancelling a Scheduled Job ................................................................ 62
Interrupting Timer and Polling Transmit Jobs .................................... 62
Storing Numbers for Easy Dialling................................................... 65
Storing One Touch Dial Numbers....................................................... 65
Storing Speed Dial Numbers .............................................................. 66
Changing One Touch and Speed Dial Numbers ................................. 67
Setting Up Groups for Broadcasting (For FAX-525DT Only) ........... 67
Making V oice Calls .............................................................................. 69
Manual Dialling .................................................................................. 69
One T ouch Dialling............................................................................. 70
Speed Dialling..................................................................................... 70
Searching T elephone Index................................................................. 70
Mute .................................................................................................... 71
Pause ................................................................................................... 71
T one/Pulse........................................................................................... 71
F/T (FAX/TEL) Mode ........................................................................ 71
iii
iv
TABLE OF CONTENTS
On Hook Dialling................................................................................ 71
Answering Calls with the Speakerphone (Only for FAX-525DT) ..... 72
Tel Key (Only for FAX-515) .............................................................. 72
Message
Manager
(Only for FAX-525DT)
9
Message Manager Mode ..................................................................... 73
Flexible Memory Settings (Message Store)........................................ 73
Setting Up Message Manager ............................................................. 74
Setting the Message Store................................................................... 74
Recording the Message Manager’s Outgoing Message
(T AD MESSAGE ) ........................................................................... 75
Listening the Outgoing Message (OGM) ....................................... 75
Erasing the Outgoing Message (OGM) .......................................... 76
Activating Message Manager Mode ................................................... 76
Message Indicator ............................................................................... 76
What Happens When the Memory Is Full... ................................... 76
Playing Voice Messages and Memos.................................................. 77
Printing a Fax Message....................................................................... 77
Backup Printing Option ...................................................................... 78
Erasing Messages................................................................................ 78
To erase voice messages individually......................................... 78
To erase messages all at once..................................................... 79
Setting the Maximum Time for Incoming Messages.......................... 79
Setting the Toll Saver .......................................................................... 79
ICM Recording Monitor ..................................................................... 80
Recording a Memo.............................................................................. 80
Recording a Conversation ................................................................... 80
Fax Forwarding/Paging....................................................................... 80
Programming a Fax Forwarding Number....................................... 81
Recording the Paging Outgoing Message (OGM) ......................... 81
Programming the Paging Number .................................................. 82
Remote Retrieval.................................................................................. 82
Using the Remote Access Code.......................................................... 82
Changing the Remote Access Code.................................................... 83
Remote Control Commands................................................................ 84
Retrieving the Memory Status List ..................................................... 85
Retrieving Fax Messages .................................................................... 85
Changing the Fax Forwarding Number .............................................. 86
Printing
Reports
10
Important
Information
11
FAX Settings and Journal................................................................... 87
To Print a Report................................................................................. 87
Transmission Verification (Xmit) Report............................................ 88
Journal Period ..................................................................................... 88
Important Safety Instructions ......................................................... 89
TABLE OF CONTENTS
v
Troubleshooting
and Maintenance
12
Specifications
13
Troubleshooting.................................................................................... 91
Error Messages ................................................................................... 91
Other Problems ................................................................................... 94
Recording Paper Jam ...................................................................... 94
If You Are Having Difficulty with Your Machine.............................. 94
Printing or Receiving Faxes............................................................ 94
Condensed Print and Horizontal Streaks;
Top and Bottom of Sentences Cut Off ..................................... 94
Vertical Black Lines When Receiving ....................................... 95
Phone Line or Connections ............................................................ 95
Fax Machine Does Not Answer When Called ........................... 95
No Dial Tone on the Handset ..................................................... 95
Sending Faxes................................................................................. 95
Poor Transmitting Quality.......................................................... 95
Dialling Does Not Work............................................................. 95
Vertical Black Lines When Sending........................................... 96
Handling Incoming Calls................................................................ 96
F/T Pseudo-Ring in F/T Mode ................................................... 96
Transferring a Call to the Machine ............................................ 96
Fax Machine “Hears” Voice as CNG Tone ................................ 96
Transmission Verification Report Prints “RESULT:ERROR”... 96
Specifications ........................................................................................ 97
Glossary................................................................................................. 99
Index .................................................................................................... 103
vi
TABLE OF CONTENTS
CHAPTER ONE
Introduction
1
Using This Manual
Thank you for purchasing a Brother fax machine (FAX).
1
This machine has been designed to be simple to use, with LCD screen
prompts to guide you through functions. However, you can use your
machine to its fullest potential by taking a few minutes to read this
manual.
Additionally, your machine has a Help Key. Press Help or Help/
Memory to print a list of basic operational steps and functions.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents.
You will be able to find information about a specific feature or function
by checking the Index at the back of this manual. Also, throughout this
manual, you’ll see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also
help you choose the correct key-presses.
2
CHAPTER ONE
Symbols Used In This Man ual
Note or additional information.
The machine would be damaged or would not work
correctly if this is not observed.
Warning. Damage can result if this is not observed.
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. You’ll soon get used to the unusual fax tones on your phone
line, and be able to send and receive faxes easily .
Fax T ones and Handshake
When someone is sending a fax, the fax machine sends fax calling tones,
(CNG tones)—soft, beeps at 4-second intervals. You’ll hear them when
you dial and press Start, and they continue for about 40 seconds after
dialling. During that time, the sending machine must begin the
“handshake” with the receiving machine. Each time you use automatic
procedures to send a fax, you are sending CNG tones over the phone
line. You’ll soon learn to listen for these soft beeps each time you answer
a phone on your fax line, so you can know if you are receiving a fax
message.
The receiving fax responds with fax receiving tones—loud, chirping
sounds. A receiving fax chirps for about 40 seconds over the phone line,
and the screen displays RECEIVE. If your fax machine is set to the
FAX ONL Y Mode, it will answer every call automatically with fax
receiving tones. Even if the other party hangs up, your fax machine
continues to send the “chirps” for about 40 seconds, and the screen
continues to display RECEIVE. To cancel the receiving mode, press
Stop.
INTRODUCTION
When your fax machine is in FAX/TEL (F/T) mode, it answers with a
short beep. After this beep, the fax machine listens for CNG tones, and, if
heard, it will respond with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for at
least 2 to 4 seconds, so the fax machines can understand how each is
sending and receiving the fax. The handshake cannot begin until the call
is answered, and the CNG tones only last for about 40 seconds after the
number is dialled. Therefore, it’s important for the receiving machine to
answer the call in as few rings as possible.
When you have an external telephone answering device (T AD) on your fax
line, your TAD will determine the number of rings before the call is
answered. Pay special attention to the directions in the Installation chapter
for connecting a TAD to your fax machine.
ECM (Error Correction Mode) (For F AX-525DT
Only)
3
The Error Correction Mode (ECM) is a way for the fax machine to check
the integrity of a fax transmission while it is in progress. ECM
transmissions are possible only between machines that both have the
ECM feature. If they do, you may send and receive fax messages that are
continuously checked for their integrity.
Sufficient memory must be available in your machine for this feature to
work.
4
CHAPTER ONE
F AX-515 Contr ol Panel Overview
FAX-515
ModeSet Resolution
Caller ID
1
Mute/Speed Dial
2
3
4
R
Redial/Pause
Tel
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
5
1
Mute/Speed Dial
Lets you put calls on hold. Also, lets you
dial stored phone numbers by pressing a
two-digit number.
2
R
Use this key to gain access to an outside
line and/or to recall the operator or transfer
a call to another extension when it is
connected to a PABX.
3
Redial/Pause
Redials the last number called. Also inserts
a pause in autodial numbers.
4
Tel
Use to shuttle the line between handset
and monitor speaker.
5
Dial Pad
Dials phone and fax numbers, and can be
used as a keyboard for entering
information into the fax machine.
Menu Verify Tel- Index
01 02 03 04 05
06 07 08 09 10
Stop Copy Start
Tone
6
6
7
Tone
8
Help
10
9
Lets you switch the dialling type during a
telephone call from PULSE to TONE.
7
Stop
Stops a fax, cancels an operation, or exits
from function menu mode.
8
Copy
Makes a copy.
9
Start
Starts an operation, such as sending a fax.
10
One Touch Dial Keys
These 10 keys give you instant access to
previously stored phone numbers.
19
18
17
16
15
14
INTRODUCTION
5
ModeSet Resolution
Caller ID
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
11
Mute/Speed Dial
R
Redial/Pause
Tel
Help
Prints a quick reference Help List.
12
Tel-Index
Lets you look up numbers stored in the
dialling memory.
13
Verify
Lets you print the Transmission
Verification Report for your last
transmission.
14
Menu
Lets you access the function menu and
programming mode.
15
Resolution
Sets the resolution when you send a fax or
make a copy .
FAX-515
Menu Verify Tel- Index
01 02 03 04 05
06 07 08 09 10
Stop Copy Start
Tone
16
Mode
Help
13
12
11
Use to select how the fax machine will
handle incoming calls.
17
Set
Caller ID (For U.K. only)
Stores a function setting into the fax
machine. Also, lets you view or print the
Caller ID List.
18
Z (Left Arrow) X (Right Arrow)
(Volume)
Moves the LCD cursor to the left or right.
Adjust speaker and ring volume.
19
Liquid Crystal Display
The LCD displays messages to help you
set up and operate your fax machine.
6
CHAPTER ONE
F AX-525DT Contr ol Panel Overview
FAX-525DT
ModeSet Resolution
Caller ID
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
RWD FWD
6
5
1
2
3
4
1
Mute/Speed Dial
Mute/Speed Dial
R
Redial/Pause
Speaker Phone
Lets you put calls on hold. Also, lets you
dial stored phone numbers by pressing a
two-digit number.
2
R
Use this key to gain access to an outside
line and/or to recall the operator or transfer
a call to another extension when it is
connected to a PABX.
3
Redial/Pause
Redials the last number called. Also inserts
a pause in autodial numbers.
4
Speaker Phone
Lets you speak to the person at the other
end and dial telephone and fax numbers
without lifting the handset.
5
Dial Pad
Dials phone and fax numbers, and can be
used as a keyboard for entering
information into the fax machine.
6
RWD( ) FWD(#)
Use to repeat or skip to the next voice
message during playback.
Record Erase Play
DT MODE
Help/
10
Memory
12
11
Menu Verify Tel- Index
01 02 03 04 05
06 07 08 09 10
Stop Copy Start
Tone
7
8
9
Tone
6
7
Lets you switch the dialling type during a
telephone call from PULSE to TONE.
8
Stop
Stops a fax, cancels an operation, or exits
from function menu mode.
9
Copy
Makes a copy.
10
Start
Starts an operation, such as sending a fax.
11
One Touch Dial Keys
These 10 keys gives you instant access to
previously stored phone numbers.
12
Help/Memory
Prints a quick reference Help List. Also,
lets you take advantage of memory
transmission.
26
25
24
23
22
21
20
19
18 17
INTRODUCTION
15
16
7
FAX-525DT
ModeSet Resolution
Caller ID
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
RWD FWD
13
Tel-Index
Mute/Speed Dial
R
Redial/Pause
Speaker Phone
Lets you look up numbers stored in the
dialling memory.
14
Verify
Lets you print the Transmission
Verification Report for your last
transmission.
15
MIC (Microphone)
Picks up your voice when you speak to
another party using Speaker Phone.
16
DT MODE
Lets you activate Message Manager.
17
Play
Lets you listen to voice messages and
outgoing messages, and print fax messages
stored in memory.
18
Message Indicator Light
Reminds you that you have voice or fax
messages in the memory.
19
Erase
Lets you delete voice messages, fax
messages or all messages.
Record Erase Play
DT MODE
Help/
Menu Verify Tel- Index
01 02 03 04 05
06 07 08 09 10
Stop Copy Start
Tone
20
Record
Memory
14
13
Lets you record Outgoing Message
(OGM), memos and telephone calls.
21
Menu
Lets you access the function menu and
programming mode.
22
Resolution
Sets the resolution when you send a fax or
make a copy .
23
Mode
Use to select how the fax machine will
handle incoming calls.
24
Set
Caller ID (For U.K. only)
Stores a function setting into the fax
machine. Also, lets you view or print the
Caller ID List.
25
ZZ
Z (Left Arrow)
ZZ
(Volume)
XX
X (Right Arrow)
XX
Moves the LCD cursor to the left or right.
Adjust speaker and ring volume.
26
Liquid Crystal Display
The LCD displays messages to help you
set up and operate your fax machine.
8
CHAPTER ONE
2
CHAPTER TWO
Installation
Packing List
Make sure you have the following items:
9
Telephone line
cord
(Example for U.K.)
Handset curled
cord
Paper Guide
Whenever you transport the machine, use the packing materials that
came with your machine and pack the machine correctly.
Telephone
handset
Document support
Owner’s
manual
One roll of
Brother Therma PLUS
recording paper
(Starter roll 10m)
Brother
start card
10
CHAPTER TWO
Choosing a Location
Place your fax machine on a flat, stable surface, such as a desk. Select a
place that is free of vibration and shocks. Locate the machine near a
telephone jack and a standard, grounded power outlet.
Avoid placing your machine in a high-traffic area. Do not place near
heaters, air conditioners, water, chemicals or refrigerators. Do not expose
the machine to direct sunlight, excessive heat, moisture or dust. Do not
connect your machine to electrical outlets controlled by wall switches or
automatic timers. Disruption of power can wipe out information in the
unit’s memory. Do not connect your machine to electrical outlets on the
same circuit as large appliances or other equipment that might disrupt the
power supply . Avoid interference sources, such as speakers or the base
units of cordless phones.
Caution
Never install telephone wiring during a thunder storm.
1
We recommend that this product be used with a surge protection
2
device to protect the product against lightning.
Never install a telephone jack in a wet location unless the jack is
3
specifically designed for a wet location.
Never touch telephone wires or terminals that are not insulated
4
unless the telephone line has been disconnected at the network
interface.
Use caution when installing or modifying telephone lines.
5
Avoid using a telephone (other than a cordless type) during an
6
electrical storm. There may be a remote risk of electric shock from
lightning.
Do not use the telephone to report a gas leak in the vicinity of the
7
leak.
For PLUGGABLE EQUIPMENT, the socket should be located near
8
the equipment and should be easily accessible.
Legal and safety requirements
Telecommunication Authorities (P.T.T.s) require that this product is
manufactured specifically for the country into which it is originally
imported for sale by Brother.
Brother advises that this product may not function correctly and does not
offer any warranty should this product be used on any other public
exchange equipment other than that of the original country of sale.
Brother also advises that any use of this equipment in other countries
may render the user to prosecution according to local regulations.
Assembly
Load the recording P aper
INSTALLATION
11
Open the cover by placing your finger in the groove under the cover
1
and lifting up
Pull up the blue release lever so you can remove the three protective
2
sheets (initial set up) or any paper remaining in the machine from the
last roll.
Unwrap the new recording paper roll and insert it into the paper bin,
3
with the paper feeding from the bottom of the roll.
Limited to 70mm
12
CHAPTER TWO
■ When you use 210mm recording paper roll size...
There are two different types of recording paper roll size (216mm/
210mm). If you use 210mm recording paper roll size, please set
recording paper after attaching the paper guides as below.
Paper Guide
Setting position
The recording paper roll size for your fax machine is limited to a
diameter of 70mm.
Raise the paper enough to pass it over the until it feeds out the
4
front of the machine. Make sure there is no slack.
Paper Guide
INSTALLATION
Pull down the blue lever and close the cover.
5
Connect the handset
Connect the curled handset cord to the bottom of the handset and the side
of the fax machine.
13
(Example for U.K.)
Telephone
line cord
Handset
curled cord
LINE
EXT.
EXT.
PC I/F
EXT.
LINE
*PC I/F jack is for use
with the Brother MFL
PC I/F
Pro for Fax option. If
you have not
purchased this option
then ignore this part.
(For FAX-525DT
Only)
14
CHAPTER TWO
Connect the Po wer Cord
When you connect the power, the screen displays 01/01 00:00 FAX.
NOTICE:
1) This fax must be earthed using a 3-pin plug.
2) Since the machine is earthed through the power outlet, you can
protect yourself from potentially hazardous electrical conditions on
the telephone network by keeping the power to your machine on
when you connect it to a telephone line. Similarly, you can protect
yourself when you want to move your machine, by disconnecting the
telephone line first, and then the power cord.
3) Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the AC
power line as well as on the telephone line, or unplug the lines during
a lightning storm.
IMPORTANT:
If you need to remove the moulded mains plug in order to
fit an appropriate type, you must discard the moulded plug
immediately having cut it off, in order that it is not
inadvertently inserted into a live socket, thus presenting a
shock hazard. The wires in the mains lead of this
appliance are coloured in accordance with the following
code.
As the wires in the mains lead of this apparatus may not
correspond with the coloured markings identifying the
terminals in your plug, proceed as follows:
The wire which is coloured green-and-yellow must be
connected to the terminal in the plug which is marked by
the letter “E” or by the safety earth symbol
green or green-and-yellow.
The wire which is coloured blue must be connected to the
terminal which is marked with the letter “N” or coloured
black.
The wire which is coloured brown must be connected to
the terminal which is marked with the letter “L” or coloured
red.
Green-and-yellow : Earth
Blue : Neutral
Brown : Live
or coloured
Connect the T elephone Line
Connect one end of the telephone line cord to the jack labelled LINE on
the left side of the machine. Connect the other end to a wall jack.
INSTALLATION
IMPORTANT:
The PC interface is a SELV (Safety Extra Low Voltage) port
as defined in EN41003. It must only be connected with a
SELV circuit; only the MFL Pro for Fax cable kit (available
in an option pack), satisfies this requirement.
Attach the document support.
Attach the document support as shown in the illustration below.
Document
support
EXT.
LINE
15
PC I/F
Multi-Line Connections (P ABXs)
Most offices use a central telephone system. While it is often relatively
simple to connect the machine to a key system or a PABX (Private
Automatic Branch Exchange), we suggest that you contact the company
that installed your telephone system and ask them to connect the machine
for you. It is advisable to have a separate line for the machine. You can
then leave the machine in F AX ONLY Mode to receive faxes any time of
day or night.
If the machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This prevents
the unit from being activated each time a telephone call is received.
If you are installing the machine to work with a PABX:
It is not guaranteed that the unit will operate correctly under all
1
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.
If all incoming calls will be answered by a switchboard operator, it is
2
recommended that the Answer Mode be set to MANUAL. All
incoming calls should initially be regarded as telephone calls.
The unit may be used with either pulse or tone dialling telephone
3
service.
16
CHAPTER TWO
Ringer Equivalence Number (REN)
This equipment has a REN value of 1. A BT line has a “bell ringing”
capacity, or REN, of 4. This means that adding downstream-connected
extension telephones and/or extension bells to a total REN of greater
than 4 may cause a reduction in the bell volume. In extreme cases, it may
cause the auto-answer facility of the machine to fail.
Therefore, up to three additional extension telephones (each assuming a
REN of 1), may be connected downstream of your machine. For an
explanation of “downstream connection, read “Using extension
telephones” which follows.
Unless otherwise marked, a telephone provided by BT may be assumed
to have a REN value of 1.
INSTALLATION
Using Extension T elephones
It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line, in
addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to why this
arrangement will cause unsatisfactory service, the most obvious of which
is inadvertent interruption of a facsimile transmission by someone
picking up an extension telephone in order to make an outgoing call.
Additionally, remote activation may not operate reliably in such a simple
configuration.
This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension devices
are connected “downstream” of your machine, in a master/slave
configuration. In such a configuration, this machine can always detect
whether a telephone is in use, thus it will not attempt to seize the line
during that time. This is known as “telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 below , and the
recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by your contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer or
a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be inserted
into the modular socket of the white “T”-shaped connector provided as
part of the line cord assembly.
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
17
FAX
INADVISABLE CONNECTION OF EXTENSION SOCKETS
EXTENSION
SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
Fig. 2.
MASTER
SOCKET
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
INCOMING
LINE
18
CHAPTER TWO
Connecting an External Telephone
Answering Device (TAD)
Connections
You may connect an external TAD to your machine, as shown below.
1
(Example
for U.K.)
PC I/F
EXT.
LINE
TAD TAD
Set the number of rings to one or two on your external TAD. (The
2
fax machine’s Ring Delay setting does not apply.)
Record the outgoing message on your external TAD (see below).
3
Set the external TAD to answer calls.
4
Set MESSAGE STORE (Function menu 8-1) to VOICE:EXT.
5
(Only for FAX-525DT)
Set the Answer Mode to TAD:ANSWER MACH. (Only for FAX-
6
515)
On the FAX-525DT, set the Answer Mode to TAD:MSG MGR.
Do not connect a TAD elsewhere on the same phone line––your machine
and TAD will both try to control the line.
Outgoing Message (OGM) of External TAD
Timing is important in recording this message.
Record four seconds of silence at the beginning of your message.
1
(This allows your machine time to listen for the fax CNG tones of
automatic transmissions before they stop.)
Try to record the shortest possible message on your telephone
2
answering device (ideally less than 10 seconds).
INSTALLATION
End your message by giving your Remote Activation Code for
3
people sending manual faxes. For example:
“After the beep, leave a message or send a fax manually by pressing
51.”
Please note that some faxes that are sent manually cannot be received
automatically because some fax machines do not send a fax tone in
manual mode. In these cases you must inform callers that they must enter
the remote activation code to send a fax.
Sequence of External TAD Reception
When you leave your machine set in TAD mode, all calls will be
answered by the externally connected telephone answering device, and
fax calls will be received automatically provided they come from a
machine which sends standard CalliNG tone (CNG).
Incoming Call
19
Fax reception is
automatically
activated by
fax tone.
The fax message
is received on
paper.
Auto dial
fax call
The call is picked up
by the TAD.
(Recommended short
TAD ring delay such
as 1 or 2 rings.)
The external TAD
outgoing message
begins (recommended
length of 10 seconds
or less).
Voice call
The caller leaves a
voice message on the
external TAD.
The caller must press
Manual
fax call
The caller can also
send a fax message
after the voice message.
Start, or enter your
remote activation
code to activate the
machine and then
press Start.
The fax message is
received on paper.
20
CHAPTER TWO
Connecting an External Telephone
Your machine is equipped with a handset that you can use as a regular
phone. However, you can also connect a separate telephone to your
machine, as shown below .
(Example
for U.K.)
PC I/F
EXT.
LINE
External
Telephone
DECT
cordless
phone
Extension
Telephone
Whenever this external phone (or TAD) is in use, the screen displays
EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.
To disconnect the call on the external phone and switch to the fax, lift the
handset and press Tel or just press Speaker Phone.
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