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© 1999 Brother Industries, Ltd.
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Pan Eur opean Appr ov als Inf ormation
Your Brother Fax-515/525DT has been granted a Pan European Approval via KCS in
the Netherlands. The machines are designed to interwork with the basic network
functions of the following countries telecoms networks within the scope of the approval.
Austria/Belgium/Denmark/Finland/France/Germany/Greece/Ireland/Italy/Luxembourg/
Netherlands/Norway/Portugal/Spain/Sweden/Switzerland/United Kingdom.
Your fax machine is designed for optimum performance for operation in the
country of purchase only. This is because there are still network differences between
countries covered by this approval. There are country specific features (such as Caller
ID) that vary between countries and machines designed for one network will not
interwork correctly on another with respect to these.
If you experience problems then please contact your Brother dealer in the first instance
for support.
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W ARNING! Miscellaneous approv al conditions
Any marking or certification of your fax machine to harmonised European “CE Mark”
requirements for EMC (Electromagnetic Compatibility), and for user safety according
to the European LVD (Low Voltage Directive), ARE NOT indicative of approval for
connection to public telecommunications lines in a country other than that in which the
equipment is approved.
Brother advises that this product will not function correctly in a country other than that
in which it was originally offered for sale, and does not offer any warranty in the event
that this product is used on public telecommunication lines in a country other than that
in which it is approved.
Page 5
Table of Contents
2
3
4
i
Introduction
1
Installation
On-Screen
Programming
Using This Manual................................................................................. 1
Finding Information.............................................................................. 1
Symbols Used In This Manual.............................................................. 2
About Fax Machines.............................................................................. 2
Fax Tones and Handshake..................................................................... 2
ECM (Error Correction Mode) (For FAX-525DT Only)...................... 3
FAX-515 Control Panel Overview....................................................... 4
FAX-525DT Control Panel Overview................................................. 6
Packing List ............................................................................................ 9
Choosing a Location............................................................................ 10
Caution .................................................................................................. 10
Assembly ............................................................................................... 11
Load the recording paper .................................................................... 11
Connect the handset ............................................................................ 13
Connect the Power Cord ..................................................................... 14
Connect the Telephone Line ............................................................... 14
Attach the document support. ............................................................. 15
Multi-Line Connections (PABXs) ...................................................... 15
If you are installing the machine to work with a PABX: ........... 15
Ringer Equivalence Number (REN) ................................................... 16
Using Extension Telephones............................................................... 17
Connecting an External Telephone Answering Device (TAD) ........... 18
Connections .................................................................................... 18
Outgoing Message (OGM) of External TAD ................................. 18
Sequence of External TAD Reception ............................................ 19
Connecting an External Telephone ..................................................... 20
User-Friendly Programming.............................................................. 21
Function Mode.................................................................................... 21
Alternating Displays ........................................................................... 22
Function Selection Table..................................................................... 22
Initial
Setup
Getting Started..................................................................................... 27
Setting the Dialling Mode (Tone/Pulse) ............................................. 27
Setting the Date and Time................................................................... 27
Setting the Station ID.......................................................................... 28
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ii
TABLE OF CONTENTS
Entering Text .................................................................................. 29
Inserting spaces .............................................................................. 30
Making corrections ......................................................................... 30
Repeating letters ............................................................................. 30
Special characters and symbols ...................................................... 30
Setting the Beeper Volume.................................................................. 30
PABX and TRANSFER ...................................................................... 31
Setting PABX...................................................................................... 31
Setting the Clock Change ................................................................... 31
Setting the Speaker Volume ................................................................ 32
Setting the Ring Volume ..................................................................... 32
Memory Storage ................................................................................. 33
Setup
Receive
5
Basic Receiving Operations................................................................ 35
Select Answer Mode ........................................................................... 35
To select or change your Answer Mode ..................................... 37
Setting the Ring Delay ........................................................................ 38
Setting the F/T Ring Time .................................................................. 38
Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE)
(Only for FAX-525DT)..................................................................... 39
Fax Detect ........................................................................................... 39
Advanced Receiving Operations ....................................................... 40
Operation from an External or Extension Telephone ......................... 40
For F/T (Fax/Tel) Mode Only......................................................... 41
Remote Call Transfer...................................................................... 41
To transfer telephone call to the fax machine ............................ 41
Changing Remote Codes ................................................................ 42
To change Remote Codes........................................................... 42
Caller ID (Caller IDentification)....................................................... 43
Advantages of Caller ID ................................................................. 43
Set the Caller ID to ON....................................................................... 43
How Does Caller ID Work? ................................................................ 44
The Caller ID Appears on the Display When Your Telephone
Rings............................................................................................. 44
Helpful Hints .............................................................................. 44
The Caller ID is Stored in Your Machine’s Memory...................... 44
Selecting a Caller ID from the Memory for Call Reply ..................... 45
To Activate Certain Network Services When Using Call Reply.... 46
Call Reply to DDI numbers via Caller ID ...................................... 46
Clearing the Caller IDs Stored in Memory
(Only for FAX-525DT) ................................................................ 47
Printing the Caller ID List .............................................................. 47
Registering Caller ID information into One Touch, Speed Dial .... 47
BT Call Sign (For U.K. Only) ......................................................... 48
Set the BT Call Sign ....................................................................... 48
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6
Setup
Send
Setup
Quick-Dial
Numbers
7
Telephone
(Voice)
Operation
8
TABLE OF CONTENTS
Polling .................................................................................................... 49
Secure Polling................................................................................. 49
Setup for Polling Receive ............................................................... 49
Setup for Polling Receive with Secure Code ................................. 50
Setup Delayed Polling Receive ...................................................... 51
Sequential Polling (Only For FAX-525DT) ................................... 51
Cancelling a Scheduled Job ................................................................ 52
Setting PC Interface Mode (Only for FAX-525DT with
Multi-Function Link Pro for Fax option).......................................... 53
Copy Functions .................................................................................... 53
Multiple Copies (For FAX-525DT Only)....................................... 53
Before You Begin .................................................................................. 55
Manual Transmission.......................................................................... 56
Automatic Transmission ..................................................................... 56
Manual and Automatic Fax Redial ..................................................... 56
Basic Sending Operations................................................................... 57
Contrast ............................................................................................... 57
Resolution ........................................................................................... 57
Advanced Sending Operations .......................................................... 58
Overseas Mode ................................................................................... 58
Memory Transmission (For FAX-525DT Only)................................. 58
Delayed Transmission (T imer) ........................................................... 59
Broadcasting (For FAX-525DT Only)................................................ 59
Next-Fax Reservation ......................................................................... 60
Multiple Resolution Transmission...................................................... 60
Setup for Polling Transmit.................................................................. 61
Setup for Polling Transmit with Secure Code ................................ 61
Cancelling a Scheduled Job ................................................................ 62
Interrupting Timer and Polling Transmit Jobs .................................... 62
Storing Numbers for Easy Dialling................................................... 65
Storing One Touch Dial Numbers....................................................... 65
Storing Speed Dial Numbers .............................................................. 66
Changing One Touch and Speed Dial Numbers ................................. 67
Setting Up Groups for Broadcasting (For FAX-525DT Only) ........... 67
Making V oice Calls .............................................................................. 69
Manual Dialling .................................................................................. 69
One T ouch Dialling............................................................................. 70
Speed Dialling..................................................................................... 70
Searching T elephone Index................................................................. 70
Mute .................................................................................................... 71
Pause ................................................................................................... 71
T one/Pulse........................................................................................... 71
F/T (FAX/TEL) Mode ........................................................................ 71
iii
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iv
TABLE OF CONTENTS
On Hook Dialling................................................................................ 71
Answering Calls with the Speakerphone (Only for FAX-525DT) ..... 72
Tel Key (Only for FAX-515) .............................................................. 72
Message
Manager
(Only for FAX-525DT)
9
Message Manager Mode ..................................................................... 73
Flexible Memory Settings (Message Store)........................................ 73
Setting Up Message Manager ............................................................. 74
Setting the Message Store................................................................... 74
Recording the Message Manager’s Outgoing Message
(T AD MESSAGE ) ........................................................................... 75
Listening the Outgoing Message (OGM) ....................................... 75
Erasing the Outgoing Message (OGM) .......................................... 76
Activating Message Manager Mode ................................................... 76
Message Indicator ............................................................................... 76
What Happens When the Memory Is Full... ................................... 76
Playing Voice Messages and Memos.................................................. 77
Printing a Fax Message....................................................................... 77
Backup Printing Option ...................................................................... 78
Erasing Messages................................................................................ 78
To erase voice messages individually......................................... 78
To erase messages all at once..................................................... 79
Setting the Maximum Time for Incoming Messages.......................... 79
Setting the Toll Saver .......................................................................... 79
ICM Recording Monitor ..................................................................... 80
Recording a Memo.............................................................................. 80
Recording a Conversation ................................................................... 80
Fax Forwarding/Paging....................................................................... 80
Programming a Fax Forwarding Number....................................... 81
Recording the Paging Outgoing Message (OGM) ......................... 81
Programming the Paging Number .................................................. 82
Remote Retrieval.................................................................................. 82
Using the Remote Access Code.......................................................... 82
Changing the Remote Access Code.................................................... 83
Remote Control Commands................................................................ 84
Retrieving the Memory Status List ..................................................... 85
Retrieving Fax Messages .................................................................... 85
Changing the Fax Forwarding Number .............................................. 86
Printing
Reports
10
Important
Information
11
FAX Settings and Journal................................................................... 87
To Print a Report................................................................................. 87
Transmission Verification (Xmit) Report............................................ 88
Journal Period ..................................................................................... 88
Important Safety Instructions ......................................................... 89
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TABLE OF CONTENTS
v
Troubleshooting
and Maintenance
12
Specifications
13
Troubleshooting.................................................................................... 91
Error Messages ................................................................................... 91
Other Problems ................................................................................... 94
Recording Paper Jam ...................................................................... 94
If You Are Having Difficulty with Your Machine.............................. 94
Printing or Receiving Faxes............................................................ 94
Condensed Print and Horizontal Streaks;
Top and Bottom of Sentences Cut Off ..................................... 94
Vertical Black Lines When Receiving ....................................... 95
Phone Line or Connections ............................................................ 95
Fax Machine Does Not Answer When Called ........................... 95
No Dial Tone on the Handset ..................................................... 95
Sending Faxes................................................................................. 95
Poor Transmitting Quality.......................................................... 95
Dialling Does Not Work............................................................. 95
Vertical Black Lines When Sending........................................... 96
Handling Incoming Calls................................................................ 96
F/T Pseudo-Ring in F/T Mode ................................................... 96
Transferring a Call to the Machine ............................................ 96
Fax Machine “Hears” Voice as CNG Tone ................................ 96
Transmission Verification Report Prints “RESULT:ERROR”... 96
Specifications ........................................................................................ 97
Glossary................................................................................................. 99
Index .................................................................................................... 103
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TABLE OF CONTENTS
Page 11
CHAPTER ONE
Introduction
1
Using This Manual
Thank you for purchasing a Brother fax machine (FAX).
1
This machine has been designed to be simple to use, with LCD screen
prompts to guide you through functions. However, you can use your
machine to its fullest potential by taking a few minutes to read this
manual.
Additionally, your machine has a Help Key. Press Help or Help/
Memory to print a list of basic operational steps and functions.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents.
You will be able to find information about a specific feature or function
by checking the Index at the back of this manual. Also, throughout this
manual, you’ll see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also
help you choose the correct key-presses.
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2
CHAPTER ONE
Symbols Used In This Man ual
Note or additional information.
The machine would be damaged or would not work
correctly if this is not observed.
Warning. Damage can result if this is not observed.
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. You’ll soon get used to the unusual fax tones on your phone
line, and be able to send and receive faxes easily .
Fax T ones and Handshake
When someone is sending a fax, the fax machine sends fax calling tones,
(CNG tones)—soft, beeps at 4-second intervals. You’ll hear them when
you dial and press Start, and they continue for about 40 seconds after
dialling. During that time, the sending machine must begin the
“handshake” with the receiving machine. Each time you use automatic
procedures to send a fax, you are sending CNG tones over the phone
line. You’ll soon learn to listen for these soft beeps each time you answer
a phone on your fax line, so you can know if you are receiving a fax
message.
The receiving fax responds with fax receiving tones—loud, chirping
sounds. A receiving fax chirps for about 40 seconds over the phone line,
and the screen displays RECEIVE. If your fax machine is set to the
FAX ONL Y Mode, it will answer every call automatically with fax
receiving tones. Even if the other party hangs up, your fax machine
continues to send the “chirps” for about 40 seconds, and the screen
continues to display RECEIVE. To cancel the receiving mode, press
Stop.
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INTRODUCTION
When your fax machine is in FAX/TEL (F/T) mode, it answers with a
short beep. After this beep, the fax machine listens for CNG tones, and, if
heard, it will respond with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for at
least 2 to 4 seconds, so the fax machines can understand how each is
sending and receiving the fax. The handshake cannot begin until the call
is answered, and the CNG tones only last for about 40 seconds after the
number is dialled. Therefore, it’s important for the receiving machine to
answer the call in as few rings as possible.
When you have an external telephone answering device (T AD) on your fax
line, your TAD will determine the number of rings before the call is
answered. Pay special attention to the directions in the Installation chapter
for connecting a TAD to your fax machine.
ECM (Error Correction Mode) (For F AX-525DT
Only)
3
The Error Correction Mode (ECM) is a way for the fax machine to check
the integrity of a fax transmission while it is in progress. ECM
transmissions are possible only between machines that both have the
ECM feature. If they do, you may send and receive fax messages that are
continuously checked for their integrity.
Sufficient memory must be available in your machine for this feature to
work.
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4
CHAPTER ONE
F AX-515 Contr ol Panel Overview
FAX-515
ModeSet Resolution
Caller ID
1
Mute/Speed Dial
2
3
4
R
Redial/Pause
Tel
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
5
1
Mute/Speed Dial
Lets you put calls on hold. Also, lets you
dial stored phone numbers by pressing a
two-digit number.
2
R
Use this key to gain access to an outside
line and/or to recall the operator or transfer
a call to another extension when it is
connected to a PABX.
3
Redial/Pause
Redials the last number called. Also inserts
a pause in autodial numbers.
4
Tel
Use to shuttle the line between handset
and monitor speaker.
5
Dial Pad
Dials phone and fax numbers, and can be
used as a keyboard for entering
information into the fax machine.
Menu Verify Tel- Index
01 02 03 04 05
06 07 08 09 10
Stop Copy Start
Tone
6
6
7
Tone
8
Help
10
9
Lets you switch the dialling type during a
telephone call from PULSE to TONE.
7
Stop
Stops a fax, cancels an operation, or exits
from function menu mode.
8
Copy
Makes a copy.
9
Start
Starts an operation, such as sending a fax.
10
One Touch Dial Keys
These 10 keys give you instant access to
previously stored phone numbers.
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19
18
17
16
15
14
INTRODUCTION
5
ModeSet Resolution
Caller ID
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
11
Mute/Speed Dial
R
Redial/Pause
Tel
Help
Prints a quick reference Help List.
12
Tel-Index
Lets you look up numbers stored in the
dialling memory.
13
Verify
Lets you print the Transmission
Verification Report for your last
transmission.
14
Menu
Lets you access the function menu and
programming mode.
15
Resolution
Sets the resolution when you send a fax or
make a copy .
FAX-515
Menu Verify Tel- Index
01 02 03 04 05
06 07 08 09 10
Stop Copy Start
Tone
16
Mode
Help
13
12
11
Use to select how the fax machine will
handle incoming calls.
17
Set
Caller ID (For U.K. only)
Stores a function setting into the fax
machine. Also, lets you view or print the
Caller ID List.
18
Z (Left Arrow) X (Right Arrow)
(Volume)
Moves the LCD cursor to the left or right.
Adjust speaker and ring volume.
19
Liquid Crystal Display
The LCD displays messages to help you
set up and operate your fax machine.
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6
CHAPTER ONE
F AX-525DT Contr ol Panel Overview
FAX-525DT
ModeSet Resolution
Caller ID
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
RWD FWD
6
5
1
2
3
4
1
Mute/Speed Dial
Mute/Speed Dial
R
Redial/Pause
Speaker Phone
Lets you put calls on hold. Also, lets you
dial stored phone numbers by pressing a
two-digit number.
2
R
Use this key to gain access to an outside
line and/or to recall the operator or transfer
a call to another extension when it is
connected to a PABX.
3
Redial/Pause
Redials the last number called. Also inserts
a pause in autodial numbers.
4
Speaker Phone
Lets you speak to the person at the other
end and dial telephone and fax numbers
without lifting the handset.
5
Dial Pad
Dials phone and fax numbers, and can be
used as a keyboard for entering
information into the fax machine.
6
RWD( ) FWD(#)
Use to repeat or skip to the next voice
message during playback.
Record Erase Play
DT MODE
Help/
10
Memory
12
11
Menu Verify Tel- Index
01 02 03 04 05
06 07 08 09 10
Stop Copy Start
Tone
7
8
9
Tone
6
7
Lets you switch the dialling type during a
telephone call from PULSE to TONE.
8
Stop
Stops a fax, cancels an operation, or exits
from function menu mode.
9
Copy
Makes a copy.
10
Start
Starts an operation, such as sending a fax.
11
One Touch Dial Keys
These 10 keys gives you instant access to
previously stored phone numbers.
12
Help/Memory
Prints a quick reference Help List. Also,
lets you take advantage of memory
transmission.
Page 17
26
25
24
23
22
21
20
19
18 17
INTRODUCTION
15
16
7
FAX-525DT
ModeSet Resolution
Caller ID
ABC DEF
GHI JKL MNO
PQRS TUV WXYZ
RWD FWD
13
Tel-Index
Mute/Speed Dial
R
Redial/Pause
Speaker Phone
Lets you look up numbers stored in the
dialling memory.
14
Verify
Lets you print the Transmission
Verification Report for your last
transmission.
15
MIC (Microphone)
Picks up your voice when you speak to
another party using Speaker Phone.
16
DT MODE
Lets you activate Message Manager.
17
Play
Lets you listen to voice messages and
outgoing messages, and print fax messages
stored in memory.
18
Message Indicator Light
Reminds you that you have voice or fax
messages in the memory.
19
Erase
Lets you delete voice messages, fax
messages or all messages.
Record Erase Play
DT MODE
Help/
Menu Verify Tel- Index
01 02 03 04 05
06 07 08 09 10
Stop Copy Start
Tone
20
Record
Memory
14
13
Lets you record Outgoing Message
(OGM), memos and telephone calls.
21
Menu
Lets you access the function menu and
programming mode.
22
Resolution
Sets the resolution when you send a fax or
make a copy .
23
Mode
Use to select how the fax machine will
handle incoming calls.
24
Set
Caller ID (For U.K. only)
Stores a function setting into the fax
machine. Also, lets you view or print the
Caller ID List.
25
ZZ
Z (Left Arrow)
ZZ
(Volume)
XX
X (Right Arrow)
XX
Moves the LCD cursor to the left or right.
Adjust speaker and ring volume.
26
Liquid Crystal Display
The LCD displays messages to help you
set up and operate your fax machine.
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8
CHAPTER ONE
Page 19
2
CHAPTER TWO
Installation
Packing List
Make sure you have the following items:
9
Telephone line
cord
(Example for U.K.)
Handset curled
cord
Paper Guide
Whenever you transport the machine, use the packing materials that
came with your machine and pack the machine correctly.
Telephone
handset
Document support
Owner’s
manual
One roll of
Brother Therma PLUS
recording paper
(Starter roll 10m)
Brother
start card
Page 20
10
CHAPTER TWO
Choosing a Location
Place your fax machine on a flat, stable surface, such as a desk. Select a
place that is free of vibration and shocks. Locate the machine near a
telephone jack and a standard, grounded power outlet.
Avoid placing your machine in a high-traffic area. Do not place near
heaters, air conditioners, water, chemicals or refrigerators. Do not expose
the machine to direct sunlight, excessive heat, moisture or dust. Do not
connect your machine to electrical outlets controlled by wall switches or
automatic timers. Disruption of power can wipe out information in the
unit’s memory. Do not connect your machine to electrical outlets on the
same circuit as large appliances or other equipment that might disrupt the
power supply . Avoid interference sources, such as speakers or the base
units of cordless phones.
Caution
Never install telephone wiring during a thunder storm.
1
We recommend that this product be used with a surge protection
2
device to protect the product against lightning.
Never install a telephone jack in a wet location unless the jack is
3
specifically designed for a wet location.
Never touch telephone wires or terminals that are not insulated
4
unless the telephone line has been disconnected at the network
interface.
Use caution when installing or modifying telephone lines.
5
Avoid using a telephone (other than a cordless type) during an
6
electrical storm. There may be a remote risk of electric shock from
lightning.
Do not use the telephone to report a gas leak in the vicinity of the
7
leak.
For PLUGGABLE EQUIPMENT, the socket should be located near
8
the equipment and should be easily accessible.
Page 21
Legal and safety requirements
Telecommunication Authorities (P.T.T.s) require that this product is
manufactured specifically for the country into which it is originally
imported for sale by Brother.
Brother advises that this product may not function correctly and does not
offer any warranty should this product be used on any other public
exchange equipment other than that of the original country of sale.
Brother also advises that any use of this equipment in other countries
may render the user to prosecution according to local regulations.
Assembly
Load the recording P aper
INSTALLATION
11
Open the cover by placing your finger in the groove under the cover
1
and lifting up
Pull up the blue release lever so you can remove the three protective
2
sheets (initial set up) or any paper remaining in the machine from the
last roll.
Unwrap the new recording paper roll and insert it into the paper bin,
3
with the paper feeding from the bottom of the roll.
Limited to 70mm
Page 22
12
CHAPTER TWO
■ When you use 210mm recording paper roll size...
There are two different types of recording paper roll size (216mm/
210mm). If you use 210mm recording paper roll size, please set
recording paper after attaching the paper guides as below.
Paper Guide
Setting position
The recording paper roll size for your fax machine is limited to a
diameter of 70mm.
Raise the paper enough to pass it over the until it feeds out the
4
front of the machine. Make sure there is no slack.
Paper Guide
Page 23
INSTALLATION
Pull down the blue lever and close the cover.
5
Connect the handset
Connect the curled handset cord to the bottom of the handset and the side
of the fax machine.
13
(Example for U.K.)
Telephone
line cord
Handset
curled cord
LINE
EXT.
EXT.
PC I/F
EXT.
LINE
*PC I/F jack is for use
with the Brother MFL
PC I/F
Pro for Fax option. If
you have not
purchased this option
then ignore this part.
(For FAX-525DT
Only)
Page 24
14
CHAPTER TWO
Connect the Po wer Cord
When you connect the power, the screen displays 01/01 00:00 FAX.
NOTICE:
1) This fax must be earthed using a 3-pin plug.
2) Since the machine is earthed through the power outlet, you can
protect yourself from potentially hazardous electrical conditions on
the telephone network by keeping the power to your machine on
when you connect it to a telephone line. Similarly, you can protect
yourself when you want to move your machine, by disconnecting the
telephone line first, and then the power cord.
3) Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the AC
power line as well as on the telephone line, or unplug the lines during
a lightning storm.
IMPORTANT:
If you need to remove the moulded mains plug in order to
fit an appropriate type, you must discard the moulded plug
immediately having cut it off, in order that it is not
inadvertently inserted into a live socket, thus presenting a
shock hazard. The wires in the mains lead of this
appliance are coloured in accordance with the following
code.
As the wires in the mains lead of this apparatus may not
correspond with the coloured markings identifying the
terminals in your plug, proceed as follows:
The wire which is coloured green-and-yellow must be
connected to the terminal in the plug which is marked by
the letter “E” or by the safety earth symbol
green or green-and-yellow.
The wire which is coloured blue must be connected to the
terminal which is marked with the letter “N” or coloured
black.
The wire which is coloured brown must be connected to
the terminal which is marked with the letter “L” or coloured
red.
Green-and-yellow : Earth
Blue : Neutral
Brown : Live
or coloured
Connect the T elephone Line
Connect one end of the telephone line cord to the jack labelled LINE on
the left side of the machine. Connect the other end to a wall jack.
Page 25
INSTALLATION
IMPORTANT:
The PC interface is a SELV (Safety Extra Low Voltage) port
as defined in EN41003. It must only be connected with a
SELV circuit; only the MFL Pro for Fax cable kit (available
in an option pack), satisfies this requirement.
Attach the document support.
Attach the document support as shown in the illustration below.
Document
support
EXT.
LINE
15
PC I/F
Multi-Line Connections (P ABXs)
Most offices use a central telephone system. While it is often relatively
simple to connect the machine to a key system or a PABX (Private
Automatic Branch Exchange), we suggest that you contact the company
that installed your telephone system and ask them to connect the machine
for you. It is advisable to have a separate line for the machine. You can
then leave the machine in F AX ONLY Mode to receive faxes any time of
day or night.
If the machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This prevents
the unit from being activated each time a telephone call is received.
If you are installing the machine to work with a PABX:
It is not guaranteed that the unit will operate correctly under all
1
circumstances with a PABX. Any cases of difficulty should be
reported first to the company that handles your PABX.
If all incoming calls will be answered by a switchboard operator, it is
2
recommended that the Answer Mode be set to MANUAL. All
incoming calls should initially be regarded as telephone calls.
The unit may be used with either pulse or tone dialling telephone
3
service.
Page 26
16
CHAPTER TWO
Ringer Equivalence Number (REN)
This equipment has a REN value of 1. A BT line has a “bell ringing”
capacity, or REN, of 4. This means that adding downstream-connected
extension telephones and/or extension bells to a total REN of greater
than 4 may cause a reduction in the bell volume. In extreme cases, it may
cause the auto-answer facility of the machine to fail.
Therefore, up to three additional extension telephones (each assuming a
REN of 1), may be connected downstream of your machine. For an
explanation of “downstream connection, read “Using extension
telephones” which follows.
Unless otherwise marked, a telephone provided by BT may be assumed
to have a REN value of 1.
Page 27
INSTALLATION
Using Extension T elephones
It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line, in
addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to why this
arrangement will cause unsatisfactory service, the most obvious of which
is inadvertent interruption of a facsimile transmission by someone
picking up an extension telephone in order to make an outgoing call.
Additionally, remote activation may not operate reliably in such a simple
configuration.
This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension devices
are connected “downstream” of your machine, in a master/slave
configuration. In such a configuration, this machine can always detect
whether a telephone is in use, thus it will not attempt to seize the line
during that time. This is known as “telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 below , and the
recommended master/slave configuration is shown in figure 2.
This new connection configuration can be arranged by your contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer or
a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be inserted
into the modular socket of the white “T”-shaped connector provided as
part of the line cord assembly.
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
17
FAX
INADVISABLE CONNECTION OF EXTENSION SOCKETS
EXTENSION
SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
Fig. 2.
MASTER
SOCKET
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
INCOMING
LINE
Page 28
18
CHAPTER TWO
Connecting an External Telephone
Answering Device (TAD)
Connections
You may connect an external TAD to your machine, as shown below.
1
(Example
for U.K.)
PC I/F
EXT.
LINE
TAD TAD
Set the number of rings to one or two on your external TAD. (The
2
fax machine’s Ring Delay setting does not apply.)
Record the outgoing message on your external TAD (see below).
3
Set the external TAD to answer calls.
4
Set MESSAGE STORE (Function menu 8-1) to VOICE:EXT.
5
(Only for FAX-525DT)
Set the Answer Mode to TAD:ANSWER MACH. (Only for FAX-
6
515)
On the FAX-525DT, set the Answer Mode to TAD:MSG MGR.
Do not connect a TAD elsewhere on the same phone line––your machine
and TAD will both try to control the line.
Outgoing Message (OGM) of External TAD
Timing is important in recording this message.
Record four seconds of silence at the beginning of your message.
1
(This allows your machine time to listen for the fax CNG tones of
automatic transmissions before they stop.)
Try to record the shortest possible message on your telephone
2
answering device (ideally less than 10 seconds).
Page 29
INSTALLATION
End your message by giving your Remote Activation Code for
3
people sending manual faxes. For example:
“After the beep, leave a message or send a fax manually by pressing
51.”
Please note that some faxes that are sent manually cannot be received
automatically because some fax machines do not send a fax tone in
manual mode. In these cases you must inform callers that they must enter
the remote activation code to send a fax.
Sequence of External TAD Reception
When you leave your machine set in TAD mode, all calls will be
answered by the externally connected telephone answering device, and
fax calls will be received automatically provided they come from a
machine which sends standard CalliNG tone (CNG).
Incoming Call
19
Fax reception is
automatically
activated by
fax tone.
The fax message
is received on
paper.
Auto dial
fax call
The call is picked up
by the TAD.
(Recommended short
TAD ring delay such
as 1 or 2 rings.)
The external TAD
outgoing message
begins (recommended
length of 10 seconds
or less).
Voice call
The caller leaves a
voice message on the
external TAD.
The caller must press
Manual
fax call
The caller can also
send a fax message
after the voice message.
Start, or enter your
remote activation
code to activate the
machine and then
press Start.
The fax message is
received on paper.
Page 30
20
CHAPTER TWO
Connecting an External Telephone
Your machine is equipped with a handset that you can use as a regular
phone. However, you can also connect a separate telephone to your
machine, as shown below .
(Example
for U.K.)
PC I/F
EXT.
LINE
External
Telephone
DECT
cordless
phone
Extension
Telephone
Whenever this external phone (or TAD) is in use, the screen displays
EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.
To disconnect the call on the external phone and switch to the fax, lift the
handset and press Tel or just press Speaker Phone.
Page 31
CHAPTER THREE
On-Screen
Programming
3
User-Friendly Programming
21
See
“Using This
Manual”
chap. 1
We have designed your fax machine with on-screen programming and a
Help key . User-friendly programming helps you take full advantage of all
the functions your machine has to offer.
Since your programming is done on the LCD, we created step-by-step
on-screen prompts to help you program your machine. All you need to do
is follow the prompts as they guide you through the function menu
selections and programming options and settings.
Function Mode
You can access the Function Mode by pressing Menu.
When you enter the Function Mode, your machine displays a list of main
menu options from which you can choose. These options appear one after
the other on the display . Select an option by pressing Set when the option
appears on the LCD.
You can “scroll” more quickly through options by pressing X. When
the screen displays your selection, press Set. (Use Z to scroll
backward if you passed your choice or to save key strokes. Both arrow
keys show all options, in the opposite order.)
When you finish a function, the screen displays ACCEPTED.
If you want to exit the Function Mode, press Stop.
Page 32
22
CHAPTER THREE
Alternating Displays
The LCD sometimes alternates between the currently selected option,
and a help message giving brief instructions about how to proceed. The
display you’ll probably see most often is shown below, showing you that
when you place a document in the feeder, you can either dial a number to
send it as a fax or press the copy key to make a copy of the document.
FAX: NO. & START
COPY: PRESS COPY
Function Selection Table
If you have a basic understanding of how to program your machine, you
can perform most of the programming settings without the Owner’s
Manual. To help you understand the function selections, options, and
settings that are available, use the Function Selection Table below.
1. INITIAL SETUP
Function Description Factory Set Chapter
1. TONE/PULSE Selects the dialling mode. TONE 4
2. DATE/TIME Enter date and time for LCD
display and to print on
transmissions.
3. STATION ID Program the name and fax -- 4
number to appear on each
transmitted page.
4. BEEPER Adjust the volume level of the LOW 4
beeps when you press a key, an
error occurs or a document is
sent or received.
5. PBX Turn on if PABX (Private OFF 4
Automatic Branch Exchange) is
connected to your machine.
6. CLOCK CHANGE Adjust the machine’s clock by -- 4
one hour for summer/winter
time.
1/1/2000 00:00
4
Page 33
ON-SCREEN PROGRAMMING
2. SETUP RECEIVE
Function Description Factory Set Chapter
1. RING DELAY Number of rings before the
machine answers in F/T, FAX
or TAD (Message Manager) (FAX-525DT
mode. Only)
2. F/T RING TIME Sets the time for “F/T pseudo- 30 5
ring” in F/T mode.
3. FAX DETECT Receive fax messages without ON 5
pressing the Start key.
4. REMOTE CODE Enter code to activate or OFF 5
deactivate the machine from a (
remote location or to transfer
voice call from DECT cordless
phone to the machine.
5. POLLING RX You call another fax machine to -- 5
receive a fax from it.
6. PC INTERFACE Fax Receive Only/PC Priority/
(With MFL Pro for Fax) PC Receive Only
(For FAX-525DT Only)
RING DELAY:02
TOLL SAVER:OFF
51, #51,
81)
PC PRIORITY
5
5
23
3. SETUP SEND
Function Description Factory Set Chapter
1. CONTRAST Change lightness or darkness of AUTO 6
a fax you are sending.
2. RESOLUTION Allows you to change STANDARD 6
resolutions page by page.
3. OVERSEAS MODE Adjusts for sometimes difficult OFF 6
overseas transmissions.
4. TIMER Send documents later. -- 6
5. POLLED TX Set Polled Transmission for -- 6
someone to poll your fax
machine to receive a fax.
Page 34
24
CHAPTER THREE
4. CANCEL JOB
Function Description Factory Set Chapter
5. INTERRUPT
Function Description Factory Set Chapter
6. SET QUICK-DIAL
Function Description Factory Set Chapter
1.
ONE-TOUCH DIAL
2. SPEED-DIAL Dial numbers stored in memory -- 7
3. SETUP GROUPS Set up a Group number for -- 7
(For FAX-525DT Only) broadcasting.
Cancel a delayed fax or polling 5, 6
job.
Send a fax now, even if you 6
have the machine set to send a
fax later, or if you have it set
for Polling.
Dial numbers stored in memory -- 7
by pressing only one key.
by pressing only three keys.
7. PRINT REPORTS
Function Description Factory Set Chapter
1. XMIT REPORT OFF 10
2. JOURNAL Print lists and
3. QUICK-DIAL reports of activity. -- 10
4. TEL.INDEX -- 10
5. SYSTEM SETUP (Details in chapter 10) -- 10
6. MEMORY STATUS -- 10
(For FAX-525DT Only)
JOURNAL:OFF
10
Page 35
ON-SCREEN PROGRAMMING
8. SETUP TAD (FAX-525DT Only)
Function Description Factory Set Chapter
1. MESSAGE STORE Select if memory will store fax, DOC:OFF 9
voice or both. VOICE:ON
2. BACKUP PRINT Automatically prints a copy of ON 9
faxes received into memory.
3. OGM Select/Record outgoing
message.
4. ICM MAX.TIME Select maximum length of 35 seconds 9
incoming messages. 30 seconds
5.
ICM REC.MONITR
6. FAX FWD/P AGING Set fax machine to forward OFF 9
7. REMOTE ACCESS Set code for retrieving 159
Select ON or OFF for ON 9
voice messages as they come in.
fax/message––OR––to dial a
pre-set number and play the
paging message when a fax or
voice message is received.
messages.
TAD MESSAGE
(For Ireland)
5, 9
9
25
0. MISCELLANEOUS
Function Description Factory Set Chapter
1. CALLER ID Select ON or OFF for CALLER ON 5
ID.
2. BT CALL SIGN Use with BT Call Sign. OFF 5
(For U.K. Only)
Page 36
26
CHAPTER THREE
Page 37
CHAPTER FOUR
Initial
Setup
4
Getting Started
Setting the Dialling Mode (T one/Pulse)
27
Your machine is initially set to TONE. If you are using a PULSE dial
line, you can change the setting to PULSE by following the steps below.
Press Menu, 1, 1. The screen prompts you to select TONE or
1
PULSE.
DIALLING:TONE
DIALLING:PULSE
Use Z or X to select the dialling mode.
2
Press Set when the screen displays the dialling mode you want.
3
Press Stop to exit.
4
Although this equipment can use either Pulse or Tone signalling, only the
performance of the Tone signalling is subject to regulatory requirements
for correct operation. It is therefore strongly recommended that the
equipment is set to use the Tone signalling for access to public or private
emergency services. The Tone signalling also provides faster call set up.
Setting the Date and Time
Your machine displays the date and time, and prints it on every fax you
send.
In the event of a power failure, the machine maintains date and time
information for about 15 hours. All other settings remain unaffected.
Page 38
28
CHAPTER FOUR
Press Menu, 1, 2. The screen prompts you to enter the year.
1
Enter the last two digits of the year. The screen displays your entry.
2
Press Set. The screen prompts you to enter the month.
3
Enter two digits for the month (for example, enter 09 for September,
4
or 10 for October). The screen displays your entry.
Press Set. The screen prompts you to enter the day.
5
Enter two digits for the day (for example, 06). The screen displays
6
your entry.
Press Set. The screen prompts you to set the time.
7
ENTER YEAR:XX
ENTER MONTH:XX
ENTER DAY:XX
ENTER TIME:XX:XX
Enter the time in 24-hour format (for example, enter 15:25 for 3:25
8
PM).
Press Set.
9
Press Stop. The screen now displays the date and time you set, and
10
displays it whenever the machine is standing by.
Setting the Station ID
You can store your name and fax number to be printed on all fax pages
that you send.
It is important that you enter the fax numbers in the internationally
standardised format, i.e. in accordance with the following strict
sequence:
- The “+” (plus) character
- Your Country Code (e.g. “44” for the United Kingdom
- Your local area code minus any leading “0”
- A space
- Your number on the local exchange, using spaces to aid readability
as appropriate.
As an example, your machine is installed in the United Kingdom, is to
be used for both fax and voice calls, and your national telephone number
is 0555 5444, then you must set the fax number parts of your station ID
as: +44 555 5444
Page 39
See
“Entering
Text”
in this
chapter
INITIAL SETUP
Press Menu, 1, 3. The screen prompts you to enter your fax number.
1
FAX:
Enter your fax number (up to 20 digits). The screen displays your
2
entry.
Press Set. The screen prompts you to enter your name or your
3
company name.
NAME:
Use the dial pad to enter your name (up to 20 characters). (You can
4
use the following chart to help you enter letters.)
Press Set to confirm.
5
Press Stop. The screen returns to the date and time.
6
■ If you do not enter a fax number, no additional information can be
entered.
■ To enter a space, press X once between numbers and twice
between characters.
■ If your Station ID has already been programmed, the screen prompts
“1” to make a change, or “2” to exit without changing.
29
Entering Text
When you are setting certain functions, such as the Station ID, you may
need to enter text into the machine. Most keys on the dial pad have three
or four letters printed above them. The keys for 0, #, and
printed letters because they are used for special characters.
By pressing the appropriate number on the dial pad the correct number of
times, you can access the character you want.
Press Key one time two times three times four times five times
2 ABC2A
3 DEF3D
4 GH I 4G
5 JKL5J
6 MNO 6M
7 PQRS7
8 TUV8T
9 WXYZ 9
don’t have
Page 40
30
CHAPTER FOUR
Inserting spaces
If you want to enter a blank space, press X twice.
Making corrections
If you entered a letter incorrectly and want to change it, press Z to
move the cursor after the last correct letter. Then press Stop; all letters
after the cursor are deleted. Re-enter the correct text and/or digits.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press X to move the cursor to the right.
Special characters and symbols
Press
Press # for : ; < = > ? @ [ ] ^ _
Press 0 for Ä Ë Ö Ü À Ç È É 0
for (space) ! ” # $ % & ’ ( ) + , - . /
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The machine comes set
to LOW. When the beeper is set to LOW or HIGH, the machine beeps
every time you press a key or make an error, and at the end of sending or
receiving a fax.
Press Menu, 1, 4.
1
Press Z or X to select your setting.
2
When the screen displays the setting you want, press Set.
3
Press Stop to exit.
4
Page 41
INITIAL SETUP
PABX and TRANSFER
Your machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However many offices use a central
telephone system or Private Automatic Branch Exchange (PABX). Your
fax can be connected to most types of PABX. You can gain access to the
outside line from your fax connected to PABX by just pressing R.
You can transfer a call to another extension by pressing R.
If your fax machine is connected to a PABX, you may need to insert an
additional number prefix (e.g. “9”) and a “pause”, do not press R, before
each fax or telephone number, in order to again access to the outside line.
Setting PABX
If your machine is connected to a PABX system, set PBX:ON. If not, set
to OFF.
Press Menu, 1, 5. The screen displays
1
31
PBX:OFF
SELECT { } & SET
Press Z or X to select ON (or OFF).
2
Press Set when the screen displays your selection.
3
Press Stop to exit.
4
You can program an R keypress as part of a number stored in a One
Touch or Speed Dial location. When programming the One Touch or
Speed Dial number (Function menu 6-1 or 6-2) press R first (the screen
displays “!”), then enter the telephone number. If you do this, you do not
need to press R each time before you dial using a One Touch or Speed
Dial location. (See chapter 7.) However, if PBX is set to OFF, you can’t
use the One Touch or Speed Dial number that an R keypress is
programmed into.
Setting the Clock Change
You can easily let the machine’s clock gain or lose one hour by using this
feature.
Press Menu, 1, 6. The screen displays
1
TO SUMMER TIME ?
SELECT { } & SET
Page 42
32
CHAPTER FOUR
Press Z or X to select Summer Time to gain an hour or Winter
2
time to lose an hour.
Press Set.
3
Press 1 to change to Winter Time or Summer Time––OR––Press 2
4
to exit without changing.
Setting the Speaker V olume
You can adjust the speaker volume when your machine has dialled
(onhook dialling) and the line is connected––OR––after pressing
Speaker Phone (FAX-525DT only). You can turn the volume OFF or
you can select a volume level.
Press
setting you are choosing. Each key press changes the volume to the next
setting. The new setting will remain until you change it again.
If you have a FAX-525DT, you can adjust the speaker volume while you
are listening to your OGM (Outgoing Message) and ICMs (incoming
messages).
If you turn the Incoming Recording Monitor OFF (Menu, 8, 5) on FAX525DT, the Speaker for screening calls will be disabled and you will not
be able to hear callers leaving messages. The volume for other operations
can still be controlled using
or to adjust the volume level. The display shows the
and .
Setting the Ring Volume
You can adjust the ring volume when your machine is idle. You can turn
the ring OFF.
Press
machine rings so you can hear the current setting and the display shows
the setting you are choosing. Each key press changes the volume to the
next setting.
or to adjust the volume level. With each key press, the
The new setting will remain until you change it again.
Page 43
INITIAL SETUP
Memory Storage
Your machine is equipped with an internal battery that will keep the date
and time information for up to about 15 hours after power has been cut
off. After that time, the date and time will be lost and you will have to reenter the information. In the event of a power failure, all settings in the
INITIAL SETUP, SETUP RECEIVE, SET QUICK-DIAL and
SETUP TAD functions are stored permanently except POLLING RX.
On the FAX-525DT, it will retain the data for Out-of-Paper Reception,
Memory Transmission and Message Manager for up to 15 hours after a
power interruption.
33
Page 44
34
CHAPTER FOUR
Page 45
CHAPTER FIVE
Setup
Receive
5
Basic Receiving Operations
Select Answer Mode
35
See
“F/T (Fax/
Tel) Mode
Only”
in this
chapter
Manual––You must answer all calls yourself. If you hear fax tones, press
Start or key
then hang up.
Fax Only––The machine automatically answers every call as a fax call.
You cannot receive a voice call, but you can dial out and make a voice
call.
F/T––The machine automatically answers every call. If the call is a fax,
it prints the fax. If the call is not a fax, it signals you with an F/T pseudoring, different from the phone company ringing, to alert you to pick up
the call. If you select this setting, you’ll need to set the Ring Delay and
F/T Ring Time features (on the following pages).
TAD (For FAX-515)––This is the only setting in which you can use an
external answering machine. Your telephone answering device is
connected to your machine, and answers every call. Once the external
telephone answering device (TAD) answers, the machine listens for fax
tones. If it detects fax tones, it prints the fax.
The TAD setting works only with an external telephone answering device
(TAD). Ring Delay and F/T Ring Time do not work in this setting.
TAD (For FAX-525DT)––The FAX-525DT provides you with a built-in
digital Message Manager for fax and voice. When you set the machine to
answer calls, it will record up to 15 minutes of messages. For more
information about Message Manager operation, please see chapter 9.
5 1 from an extension phone to begin receiving the fax,
Page 46
36
CHAPTER FIVE
NGT (For FAX-515)––This is the Night Mode setting. The fax machine
receives incoming fax calls without ringing. In case of a voice call, the
fax machine does not ring and it doesn’t receive the voice call. The caller
hears fax tones after few rings.
NGT (For FAX-525DT)––If you set the receiving mode to Night, DT
MODE key is automatically turned on. The fax machine receives
incoming fax calls without ringing. In the event of voice call, the
incoming voice call is stored in the message manager memory. As the
ICM recording monitor (for call screening) is automatically set to OFF,
the user is not disturbed by the voice of the caller. In case of memory
full, the machine change to F/T mode if the machine still has paper. It
changes to Manual mode if both the memory becomes full and the fax
machine runs out of paper.
If you have not recorded the Outgoing Message for Message Manager
mode, your fax machine does not receive the voice call.
In both the FAX-515 and the FAX-525DT, Night mode overrides the
receiving mode set by the user. In the morning, the user must press
Mode key to manually revert to the Answer mode they have set (such as
F/T or FAX ONLY).
Answer Mode
If you pick up the handset or the power is off for some reason when the
Night mode is on, the Answer mode will automatically revert to
MANUAL.
Current
09/06 15:25 FAX
Set Mode Resolut ion
Caller ID
FAX-525DT
09/06 15:25 TAD
FAX:
FAX ONLY
F/T:
FAX/TEL
TAD:
EXTERNAL ANSWER MACH.
(Only for FAX515)
MAN:
MANUAL
NGT:
NIGHT
TAD:
MSG MGR
(Only for FAX-525DT)
DT MODE
Page 47
SETUP RECEIVE
T o select or change your Ans wer Mode
Press Mode. The screen displays your current selection.
1
The options on the FAX-515 are:
FAX ONLY
FAX/TEL
TAD:ANSWER MACH.
MANUAL
NIGHT
The options on the FAX-525DT are:
FAX ONLY
FAX/TEL
37
MANUAL
NIGHT
Or, if TAD Mode is switched ON by pressing (DT Mode Key),
it overrides your Answer Mode Setting, so the display shows:
TAD:MSG MGR
Continue to press Mode until your new selection appears. After 2
2
seconds, the screen returns to the date and time display, along with
your new Answer Mode setting.
If you’re changing Answer Mode while in another operation, the screen
returns to the current operation display.
Page 48
38
CHAPTER FIVE
See
“Operation
from an
External or
Extension
Telephone”
and
“For F/T
(Fax/T el)
Mode Only”
in this
chapter
Setting the Ring Delay
The Ring Delay setting determines the number of times the machine
rings before it answers.
Press Menu, 2, 1. If you have a FAX-515, go to Step 4.
1
Press Z or X to select RING DELAY.
2
Press Set.
3
Press Z or X to select how many times the line rings before the
4
machine answers.
Press Set when the screen displays your selection.
5
Press Stop to exit.
6
Setting the F/T Ring Time
You need to determine how long the machine will give its special F/T
pseudo-ring when you have a voice call. This ringing happens after the
initial ringing from the phone company. Only the machine rings, for 20,
30, 40 or 70 (for the U.K. and others) or 20, 30, 40 or 55 (for Ireland)
seconds; no other phones on the same line ring the special F/T pseudoring.
Press Menu, 2, 2.
1
Press Z or X to select how long the machine will ring to alert you
2
that you have a voice call.
Press Set when the screen displays your selection.
3
RING TIME:30 SEC
Press Stop to exit.
4
Now, when a call comes in and the machine is set to F/T Mode, all
phones on this line will ring the number of times you selected in Ring
Delay.
You can let the machine pick up and detect if it’s a fax or voice call. If
it’s a fax call, the machine prints the fax. If it’s a voice call, the machine
signals you with an F/T pseudo-ring for the length of time you selected
in F/T Ring Time.
Even if the caller hangs up during the F/T pseudo-ringing, the machine
continues the F/T pseudo-ringing for the set time.
Please note that some faxes cannot be received automatically in F/T
mode, because some fax machines do not send the standard Group 3
calling tone (“CNG”).
Page 49
SETUP RECEIVE
IMPORTANT! This machine does not re-generate ringing conditions to
any extension telephones. Any such extension telephones will only ring
during the period set on ring delay.
Recording the F ax/T el Outgoing
Announcement (F/T MESSA GE)
(Only for FAX-525DT)
This is the announcement played by your machine (not an external TAD)
when someone calls and your machine is set to F/T mode. Although
callers hear your announcement, they cannot leave a message. To erase
the announcement, follow the directions in chapter 9, “Erasing the
Outgoing Message”.
Press Menu, 8, 3. The screen prompts you to choose F/T
1
MESSAGE, TAD MESSAGE or PAGING MSG.
Press Z or X to select F/T MESSAGE.
2
Press Set.
3
Press Record, then pick up the handset to record a message.
4
Replace the handset. Your announcement is played.
5
Press Stop to exit.
6
39
See
“Operation
from an
External or
Extension
Telephone”
and
“For F/T
(Fax/T el)
Mode Only”
in this
chapter
It is not necessary to have an outgoing message. The F/T mode will work
fine without one. It is only to help the caller understand the status of your
machine.
For example, you can leave a message that says:
“Hello, please wait, we are trying to connect you. If you wish to send a
fax, please wait until you hear a fax tone and press the Start key, or, press
51 (your three-digit remote activation code) and press the Start key .”
Fax Detect
When you use this feature, you don’t have to press Start when you
answer a fax call and hear calling beeps. Just hold the handset and wait
for several seconds. When you see RECEIVE on the fax screen or when
you hear “chirps” through the handset of an extension phone connected
to another wall jack, just replace the handset, and your machine does the
rest. Selecting ON allows the machine to receive fax calls automatically,
even if you lift the handset of an extension phone or a phone or TAD
connected to the machine. Selecting SEMI lets the fax machine receive
the call only if you’ve answered it at the machine. Selecting OFF means
you’ll have to activate the machine yourself, by pressing Start or by
pressing
5 1 if you are not at your machine.
Page 50
40
CHAPTER FIVE
In case Fax Detect does not work, because of a poor phone line
connection, just press Start or press the Activation Code
Press Menu, 2, 3.
1
Use Z or X to select ON, SEMI or OFF.
2
Press Set when the screen displays your selection.
3
Press Stop to exit.
4
If you’ve set the feature to ON, but your machine doesn’t automatically
connect a fax call when you lift an external or extension phone handset,
press
At the machine, lift the handset and press Start.
5 1.
Advanced Receiving Operations
5 1.
See
“Setting the
F/T Ring
Time”
in this
chapter
See
“Outgoing
Message
(OGM) of
External
TAD”
chap. 2
Operation from an External or Extension
T elephone
In order to activate the Remote Activation, you should first set Menu, 2,
4, REMOTE ACT to ON (see Changing Remote Codes) .
If you answer a fax call on an external or extension phone, you can make
your machine take over by using the Activation Code. When you press
the Activation Code
If the machine answers a voice call and F/T pseudo-ring for you to take
over, use the Deactivation Code # 5 1 to take the call at an extension
phone. The Deactivation Code is used only in F/T mode.
If you answer a call, and no one is on the line, assume you’re receiving a
fax. At the machine phone, press Start, then hang up. At an extension
phone, press
At an external phone, press
disconnected (the screen displays RECEIVE) before you hang up. (Your
caller will have to press Start to send the fax.)
If you accidentally pick up an extension phone when a fax message is
being received, you may disrupt the transmission or render some portions
unreadable.
Extension telephones are not pernitted in some countries, in such a case
the deactivation code will not work.
The Remote Activation Code also can be used by your callers. When you
are using an external TAD, your outgoing message (OGM) should end
with the statement “to send a fax, press
5 1, wait for fax receiving tones (chirps), then hang up.
5 1, the machine starts to receive a fax.
5 1 and wait for the phone to be
5 1”.
Page 51
SETUP RECEIVE
For F/T (Fax/T el) Mode Only
When the machine is in F/T mode, it will use the F/T Ring Time (F/T
pseudo-ringing) to alert you to a voice call. If you’re at the machine, you
can lift the handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during the
F/T Ring Time and press # 5 1 between the F/T pseudo-rings. If no one
is on the line, or if someone wants to send you a fax, send the call back
to the machine by pressing
5 1.
41
See
“Connecting
an External
Telephone”
chap. 2
Remote Call Transfer
In order to set the Remote Activation, you should first set Menu, 2, 4
REMOTE ACT to ON (see Changing Remote Codes).
This function works when you receive the incoming Voice call at the
remote DECT cordless phone externally connected to the fax machine.
You can transfer voice call to the fax machine. But you can not transfer
the incoming voice call from the fax machine to the DECT cordless
phone.
T o transfer telephone call to the fax machine
When you pick up the voice call at remote DECT cordless phone and
would like to transfer it to the fax machine,
Press Activation V oice Code 8 1 at remote cordless phone.
1
The fax machine rings (pseudo-ring same as current F/T ring) and
2
the display shows “PICK UP PHONE”.
Pick up the handset and press Tel or Speaker Phone––OR––just
3
press Speaker Phone at the fax machine in order to transfer the
voice call to the fax machine.
Don’t hang up the call from the cordless phone until the voice call has
been transferred to the fax machine. You will know when this is because
you will no longer be able to hear or talk to the caller via the cordless
phone. If you do not wait until this point before hanging up from the
cordless phone, the call will be lost.
If nobody answers at the fax machine, pseudo-ringing stops after 30
seconds. In that case, it may still be possible to speak with the caller
from the cordless phone. Speech between the fax machine and the
cordless phone (= intercom) is not possible.
Page 52
42
CHAPTER FIVE
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset
Activation Code is
present Activation Voice Code is
If you are always disconnected when accessing your external TAD
remotely, try changing the Activation Code from
Deactivation Code from # 5 1 to 1 1 1. You cannot use the same number
for the Activation Code, the Deactivation Code and Activation Voice
Code.
T o change Remote Codes
Press Menu, 2, 4.
1
Press Z or X to select ON (or OFF).
2
5 1. The preset Deactivation Code is # 5 1. The
8 1.
5 1 to and the
REMOTE ACT.:ON
Press Set when the screen displays the setting you want.
3
If you want to, enter a new Remote Activation Code, then press Set.
4
ACT.CODE:*51
If you want to, enter a new Remote Deactivation Code, then press
5
Set.
DEACT.CODE:#51
If you want to, enter a new Activation Voice Code, then press Set.
6
ACT.VOICE:*81
Press Stop to exit.
7
Page 53
SETUP RECEIVE
Caller ID (Caller IDentification)
Caller ID is a telephone service that allows the subscriber to see a
display of the caller’s phone number as the telephone rings. It is a fast
way to screen your calls. You can respond quickly to calls you missed,
because Caller IDs are received and stored in your machine’s memory. In
addition to the standard Caller ID features, you can select a Caller ID and
have your machine dial the number for you.
NOTE: ■ To get the Caller ID Service: apply for the Caller ID service
at your local telephone company, if available.
■ To PABX Users :
Calling line identification signals are not generally delivered
to your Brother fax machine if it is connected behind a
private branch exchange (PBX) system or other call routing
device.
43
Advantages of Caller ID
For Business
All businesses profit from a quicker response to customer calls.
Businesses that provide mail order services, money-lending services or
provide confidential information, can protect themselves from false
orders or acceptance of false identification.
At Home
Residential customers can protect themselves from unwanted calls.
Set the Caller ID to ON
If you have BT Caller ID on your line, then this function should be set to
ON, to display the caller’s phone number on the fax LCD as the
telephone rings.
Press Menu, 0, 1.
1
Press Z or X to choose ON.
2
Press Set.
3
Press Stop to exit.
4
Page 54
44
CHAPTER FIVE
How Does Caller ID W ork?
The Caller ID Appears on the Display When Your
T elephone Rings
As your telephone rings, the display shows you the caller’s phone
number. Once you pick up the handset, the caller’s ID disappears. You
will see up to the first 16 characters of the number on the display.
Helpful Hints
■ If “# UNAVAILABLE” appears on the display, it means that the call
came from outside your caller ID service area. *
■ If “# WITHHELD” appears on the display, it means the caller
intentionally blocked the transmission of his/her ID. *
■ If no caller ID was transmitted to your fax machine, “PICK UP
PHONE” will remain on the display.
* Depends on network Function.
The Caller ID is Stored in Y our Machine’ s Memory
The machine can store a maximum of the last 10 (FAX-515), 30 (FAX525DT) incoming caller IDs in the memory, along with the time and date
of reception. The 11th (FAX-515) 31st (FAX-525DT) call will cause the
oldest ID to be erased.
The Caller ID information stored in the memory can be used for the
following.
■ Selecting a Caller ID from the Memory for Call Reply.
You can scroll through the Caller IDs on the display and select one
for your machine to dial.
■ Printing the Caller ID List.
You can review calls you received by checking the Caller IDs in
memory. This report will list the Date, Time, Phone Number (Caller
ID), and type of call (Comment).
NOTE: Please set up the number of rings to more than 02 in the Ring
Delay (See “Setting the Ring Delay” in this chapter.) before you
use the Caller ID. If you set up the number of rings to 01, you
cannot receive the Caller ID.
Page 55
SETUP RECEIVE
Selecting a Caller ID from the Memory f or Call
Reply
You can display the caller IDs that are stored in the memory and select
the caller you want your machine to dial. Call Reply is a convenient
feature whereby your Brother fax can dial back a voice/fax call “onhook” to the opposite party associated with a Caller ID number which
has been captured into memory. This saves you from having to copy and
dial back to that number manually.
Press Caller ID (Set for Ireland). The screen displays;
1
If no ID is stored, the beeper will sound and “NO CALLER ID” will
appear on the display.
CALLER ID LOG
45
After
2 seconds
Press Z or X to scroll through the Caller IDs in the memory.
2
Press Set to select the desired Caller ID number.
3
Press Start.
4
If you wish to send a fax, insert a document into the feeder.
Then press Start.
To cancel the Call Reply (for example, when you have selected the
wrong Caller ID), simply press Stop and begin again ; the Caller ID will
not be lost.
PRESS START KEY
SELECT { } & SET
10)5555151
10)09/11 15:25
DIAL:PRESS START
DIALLING
TELEPHONE
Page 56
46
CHAPTER FIVE
T o Activate Certain Network Services When Using Call
Reply
It may be desired (in order to activate certain network services), to insert
a special prefix to be dialled in front of the Caller ID number when
using the Call Reply feature. Some examples of such network services
are :
* Your outgoing Caller ID withheld
The required prefix, typically three to six digits (including # and
symbols) in length, may be inserted after displaying the desired Caller ID
in step 2 on the previous page. (You can enter the prefix up to 20 digits
on the machine. ) The complete number string including the prefix will
then be dialled by pressing Start.
Previous
()
page Step 3.
Select the desired Caller ID, wait 2 seconds until you see the date and
time the caller ID was received.
Enter the prefix by using number keys up to 20 digits.
- The display will be cleared when you press any of the number keys.
- To cancel the prefix (such as when you entered the wrong number),
simply press Stop.
The display will return to the desired Caller ID you selected.
- If you press Stop again, the machine will return to the current date
and time display. You are no longer in the call reply mode.
- Any problems or queries in using network services should be raised
in the first instance with your network operator(s).
- With Call Reply, automatic redial does not function in cases where
the called party is busy or doesn’t answer.
Call Reply to DDI numbers via Caller ID
Calls derived from a caller ID number to destinations connected to a
“Direct Dial Inward (DDI)” private exchange system may fail to connect,
or may be answered in the first instance by the called premises’ main
switchboard rather than by the intended extension. Brother is not liable
for any call charges thus incurred.
10)09/11 15:25
DIAL:PRESS START
Page 57
SETUP RECEIVE
Clearing the Caller IDs Stored in Memory
(Only for FAX-525DT)
For the most effective use of the machine’s memory, it is recommended
that you should clear the Caller IDs stored in the machine’s memory.
Press Erase when the display shows the number.
1
Press 1 to erase. Press 2 to exit.
2
Printing the Caller ID List
Press Caller ID (Set for Ireland).
1
Press Start.
2
Registering Caller ID information into One T ouch,
Speed Dial
You can register the Caller ID into One-touch or Speed Dial numbers.
Press Caller ID (Set for Ireland). The screen displays:
1
47
CALLER ID LOG
After
2 seconds
Press Z or X to scroll through the Call IDs in the memory.
2
Press Set. When the display shows the number you want to register.
3
Press One touch key or Speed Dial key (and Number key) and
4
press Set.
Enter name, and press Set.
5
Select the type of number (FAX, TEL, F/T), and press Set.
6
Press Stop to exit.
7
If the user tries to register Caller ID log to the One Touch or Speed Dial
already registered, the rejection tone sounds and the LCD shows
“REGISTERED”.
PRESS START KEY
SELECT { } & SET
10)5555151
10)02/01 12:00
DIAL:PRESS START
NAME:
Page 58
48
CHAPTER FIVE
BT Call Sign (For U.K. Only)
This machine feature lets you use the BT Call Sign subscriber service
which allows you to have at least two separate telephone numbers on one
phone line. Each phone number has its own distinctive ringing pattern, so
you know which phone number is ringing. This is one way you can have
a separate phone number for your machine.
Your machine has a BT Call Sign compatible distinctive ringing
function, allowing you to dedicate a second phone number (on the same
phone line) just for receiving faxes.
You can switch it off temporarily, then turn it back on. When you get a
new fax number, make sure you reset this function.
■ To have your external TAD answer only the main number, the
machine must be in Manual Mode.
■ In FAX/TEL or FAX ONLY mode, the machine will answer all
numbers on the phone line.
Set the BT Call Sign
Set the machine to MANUAL mode.
1
Press Menu, 0, 2. The screen displays the current setting of this
2
feature.
Press Z or X to select ON (or OFF).
3
Press Set.
4
Press Stop to exit.
5
Page 59
P olling
SETUP RECEIVE
Polling is the process of retrieving faxes from another machine. You can
use your machine to “poll” other machines, or you can have someone
poll your machine.
All parties involved in polling need to set up their machines to
accommodate polling. When someone polls your machine to receive a
fax, they pay for the call; if you poll someone’s fax machine to receive a
fax, you pay for the call. (See “Setup for Polling Transmit” in chapter 6.)
Secure Polling
Secure Polling is a way to keep your documents and others’ from falling
into the wrong hands while the fax machines are set up for polling. You
can use Secure Polling
four-digit ID number must be entered on the fax machine that polls for
your documents.
only with another Brother fax machine. Your
49
Some machines do not respond to the polling function.
Setup for P olling Receive
Polling Receive is when you call another fax machine to receive a fax
from it.
Press Menu, 2, 5.
1
The screen displays
POLLING:STANDARD
SELECT { } & SET
Press Z or X to choose STANDARD.
2
Press Set.
3
ENTER FAX NO.
THEN PRESS START
Enter the fax number you are polling.
4
Press Start. The screen displays DIALLING.
5
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50
CHAPTER FIVE
Setup for P olling Receive with Secure Code
You need to make sure you are using the same ID number as the other
party.
Press Menu, 2, 5.
1
The screen displays
Press Z or X to choose SECURE.
2
Press Set.
3
Enter a four-digit number.
4
This is the same as the security code of the fax machine you are
polling.
Press Set.
5
POLLING:STANDARD
SELECT { } & SET
ENTER FAX NO.
THEN PRESS START
Enter the fax number you are polling.
6
Press Start.
7
Page 61
SETUP RECEIVE
Setup Delayed P olling Receive
You can set your machine to begin Polling Receive at a later time.
Press Menu, 2, 5.
1
The screen displays
POLLING:STANDARD
SELECT { } & SET
Press Z or X to choose TIMER.
2
Press Set.
3
The screen prompts you to enter the time you want to begin polling.
4
SET TIME=15:25
Enter the time (in 24-hour format) you want to begin polling. For
5
example, enter 21:45 for 9:45 PM.
Press Set. The screen prompts you to enter the fax number you are
6
polling.
51
ENTER FAX NO.
THEN PRESS START
Enter the fax number (you can use One Touch or Speed Dial, or dial
7
manually).
Press Start. The machine makes the polling call at the time you
8
entered.
You can set up only one Delayed Polling.
Sequential Polling (Onl y For F AX-525DT)
Your machine can request documents from several fax units in a single
operation. You just specify several destinations in Step 6. Afterward, a
Sequential Polling Report will be printed.
Press Menu, 2, 5.
1
The screen displays
POLLING:STANDARD
Press Z or X to choose STANDARD, SECURE or TIMER.
2
Press Set when the screen displays the setting you want.
3
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52
CHAPTER FIVE
If you selected STANDARD, the screen prompts you to enter the fax
4
number you want to poll, and then to press Start.
• If you selected SECURE, enter a four-digit number and press
• If you selected TIMER, enter the time (in 24-hour format) you
Specify the destination fax machines, which you wish to poll by
5
using One Touch, Speed Dial or a Group.
Press Start.
6
Your machine polls each number or group number in turn for a
document.
ENTER FAX NO.
THEN PRESS START
Set.
want to begin polling and press Set.
DIALLING
Cancelling a Scheduled Job
You can cancel tasks you’ve scheduled such as Delayed Fax, Delayed
Polling Receive or Polling Transmit.
Press Menu, 4. Any waiting jobs appear on the display. If nothing is
1
waiting, the screen displays NO JOB WAITING.
4.CANCEL JOB
If you have more than two jobs waiting, use Z or X to select the
2
job you want to cancel. Press Set when the screen displays your
selection.
––OR––
If you have only one job waiting, go to Step 3.
Press 1 to cancel––OR––Press 2 to exit without cancelling.
3
Press Stop to exit.
4
Page 63
SETUP RECEIVE
Setting PC Interface Mode
(Only for FAX-525DT with Multi-Function Link
Pro f or Fax option)
If you connect your machine to your PC, you can receive faxes into your
PC. See the Quick Start Guide to set up for Multi-Function Link for Fax.
After completing the setup for Multi-Function Link Pro for Fax, you can
select PC INTERFACE Mode (PC PRIORITY/PC RECEIVE ONLY/
FAX RECEIVE ONLY) for routing incoming faxes.
Press Menu, 2, 6. The screen displays:
1
6.PC INTERFACE
Press Z or X to select PC PRIORITY, PC RECEIVE ONLY or
2
F AX RECEIVE ONL Y.
Press Set when the screen displays your selection.
3
Press Stop to exit.
4
53
Copy Functions
Your machine cannot scan anything closer than 4 mm from the edge of
the paper. Set the resolution to S.FINE or PHOTO.
Place document face down in the feeder.
1
Press Copy.
2
If you have F AX-525DT, press Copy again.
3
Do NOT pull on the paper while copying is in progress. To cancel, press
Stop.
Multiple Copies (For F AX-525DT Only)
You can make multiple copies using your machine, and you can choose
whether the copies will be STACKED (all copies of page 1, then all
copies of page 2, etc.) or SORTED (collated).
Place the document face down in the feeder, then press Copy.
1
Enter two digits for the number (up to 99) of copies you want. For
2
example, press 0, 3 for three copies.
Press Copy.
3
Use Z or X to select STACK or SORT.
4
Press Copy.
5
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54
CHAPTER FIVE
If you get a “Memory Full” message while you are scanning the first
page, press Stop and restart to make a single copy. If the “Memory Full”
message appears while scanning subsequent pages, you can press Copy
to copy the portion that is in memory, or press Stop to cancel. To restart
the copy job using less memory, press Copy for stacked copies.
Page 65
CHAPTER SIX
Setup
Send
6
Before You Begin
■ Documents must be between 14.8 and 21.6 cm wide, and 15 and 60
cm long. Your fax machine can only scan an image 20.8 cm wide,
regardless of how wide the paper is.
■ Make sure you insert documents face down, top edge first.
■ Adjust the paper guides to fit the width of your document.
55
Paper guides
See
“Resolution”
in this
chapter
■ The automatic document feeder (ADF) can hold up to 10 pages,
feeding each one individually through the fax machine. Use standard
(64 g/m
heavier paper, feed each sheet individually to prevent paper jams.
■ Press Resolution (before you send the fax) to select the resolution
for the document you’re sending.
2
~90 g/m2) paper when using the ADF; if you’re using
Page 66
56
CHAPTER SIX
■ DO NOT use • curled paper • wrinkled paper
■ DO NOT use • cardboard • newspaper, or fabric.
■ DO NOT use • paper on which correction fluid has been used
■ Make sure documents written with ink are completely dry.
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax
receiving tones before sending the fax.
1
See
“One Touch
Dialling”
chap. 8
See
“Speed
Dialling”
chap. 8
2
3
4
5
• folded paper • ripped paper
• paper with staples • paper with paper clips
• paper with paste • paper with tape attached.
Insert the document face down in the feeder.
Pick up the handset and listen for a dial tone—OR—press Speaker
Phone.
Enter the fax number you want to call. (You can enter the digits
using the dial pad or you can enter a One Touch or Speed Dial
number.)
When you hear the fax tone, press Start.
If you’re using the handset, hang up.
Automatic Transmission
This is the easiest way to send a fax.
IMPORTANT: Do not pick up the handset—OR—press Speaker
Phone.
Insert the document face down in the feeder.
1
Enter the fax number you want to call. (You can enter the digits
2
using the dial pad or you can enter a One Touch or Speed Dial
number.)
Press Start.
3
Manual and Automatic F ax Redial
If you’re sending a fax manually and the line is busy, you can retry the
number by pressing Redial/Pause.
If you’re sending a fax automatically and the line is busy, the machine
will automatically redial up to 4 times (3 times for Ireland) at 2 minute
intervals.
Page 67
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the
contrast accordingly. Use LIGHT to send a light document. Use DARK
to send a dark document.
Insert the document, face down, in the feeder.
1
Press Menu, 3, 1.
2
Use Z or X to select AUTO, LIGHT, or DARK.
3
When the screen displays your selection, press Set. The screen
4
displays:
ACCEPTED
SETUP SEND
57
See
“Multiple
Resolution
Transmission”
in this
chapter
NEXT
1.YES 2.NO
Press 2 if you are finished choosing settings, and go to Step 6––
5
OR––Press 1 if you want to select additional settings. The display
returns to Setup Send menu.
Enter a fax number and press Start to send a fax––OR––Press
6
Copy to make a copy.
Resolution
When you have a document in the feeder, you can use the Resolution
key. Press Resolution continuously until you see your selection on the
screen.
Standard—suitable for most typed documents.
Fine—good for small print; transmits a little slower than standard
resolution.
Super Fine—good for small print or artwork; transmits slower than fine
resolution.
Photo—use when document has varying shades of grey; slow
transmission time.
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58
CHAPTER SIX
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
Insert the document.
1
Press Menu, 3, 3.
2
3.OVERSEAS MODE
Press Z or X to select ON (or OFF).
3
Press Set when the screen displays your selection. The screen
4
displays
ACCEPTED
NEXT
1.YES 2.NO
Press 1 if you want to select additional settings. The display returns
5
to the Setup Send menu––OR––Press 2 if you are finished choosing
settings and go to Step 6.
Enter the fax number you’re calling.
6
Press Start.
7
Memory Transmission (For F AX-525DT Only)
You can scan a fax into the machine’s memory to be sent as soon as the
scan is complete. This way, you don’t have to wait for the entire fax to be
transmitted before you retrieve your original.
If you get a MEMORY FULL message while scanning the first page of
a fax, press Stop to cancel the scan. If you get a MEMORY FULL
message while scanning in a subsequent page, you’ll have the option to
press Start to transmit the pages scanned so far, or to press Stop to
cancel the Quick Scan operation.
Insert the document in the feeder.
1
Press Help/Memory. The screen indicates how much memory is
2
available.
Enter the fax number.
3
Press Start to begin scanning the document into memory. Once the
4
scan is complete, the machine dials the call.
Page 69
SETUP SEND
Delayed Transmission (Timer)
You can use this function to send a fax up to 24 hours later.
Insert the document in the feeder.
1
You can press Help/Memory to use memory transmission––OR––
2
leave the document in the feeder to be scanned at the specified time.
Press Menu, 3, 4.
3
Enter the time you want the fax to be sent, in 24-hour format (for
4
example, enter 19:45 for 7:45 PM).
Press Set. The screen displays
5
ACCEPTED
NEXT
1.YES 2.NO
Press 1 if you want to select additional settings. The display returns
6
to the Setup Send menu––OR––Press 2 if you are finished choosing
settings and go to Step 7. The screen prompts you to enter the fax
number.
Enter the fax number, and press Start. The machine will wait until
7
the time you have entered to send the fax.
The machine will not start scanning the document until the time it is due
to be sent, so the document must be left in the feeder. (For FAX-515
Only)
59
See
“Setting Up
Groups for
Broadcasting
(For F AX-
525DT
Only)”
chap. 7
Broadcasting (For FAX-525DT Only)
Using the numbers you have stored in Groups, One Touch and Speed
Dial memory, you can “broadcast” faxes automatically to up to 60
different locations in a few simple steps.
Insert the document in the feeder.
1
Press Help/Memory. The screen displays how much memory is
2
available.
Enter the One Touch and Speed Dial numbers (one after the other) or
3
Group Number you have stored.
Press Start. The machine stores the document in memory, then
4
transmits it to all the numbers you entered. If the line is busy, the
machine will retry.
Press Stop during transmission to cancel the current fax broadcast.
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60
CHAPTER SIX
Next-Fax Reserv ation
Even if your fax is receiving another fax, you can set your machine to
send your fax next. This way, you don’t have to wait for it to finish
sending or receiving the other fax. You can dial this fax call manually, or
by using Redial, One Touch or Speed dialling. (When you use One Touch
Dial or Speed Dial only the memory location––not the name of the
person you’re calling––is displayed.)
Insert the documents in the feeder. If necessary, press Resolution to
1
adjust resolution.
Enter the fax number.
2
Press Start.
3
Press Set. The screen displays
4
To cancel the reservation, remove the documents and press Stop.
5
You can’t use this feature if there is a document waiting in the feeder
(possibly for Delayed Transmission or Polling Transmit), or when the
timer has been interrupted. Also, you can’t use Tel-Index for this feature.
NEXT-FAX RESERVD
Multiple Resolution T ransmission
Use this feature to select separate resolution settings for each page of the
fax you’re sending. This could be useful if you’re sending a fax with
photos and letters, or some pages with small print and others with normal
print. Resolution settings return to STANDARD after the fax is sent.
Inset documents in feeder, then press Menu, 3, 2.
1
Use Z or X to select resolution for page 1, then press Set.
2
Repeat Step 2 for subsequent pages. Press Stop when you’re
3
finished. The screen displays:
ACCEPTED
NEXT
1.YES 2.NO
Press 1 if you want to select additional settings. The display returns
4
to the Setup Send menu––OR––Press 2 if you are finished choosing
settings, and go to Step 5. The screen prompts you to enter the fax
number you want to call.
Enter the fax number you’re calling, and press Start.
5
If you want to copy a document using multiple resolutions, press Copy
in Step 5.
Page 71
SETUP SEND
Setup for P olling T ransmit
Polling Transmit is when you set up your fax machine to wait with a
document so another fax machine can retrieve it.
Place document to be retrieved in feeder.
1
Press Menu, 3, 5.
2
The screen displays
3
POLLING:STANDARD
SELECT { } & SET
Press Z or X to choose STANDARD.
4
Press Set. The screen displays
5
ACCEPTED
NEXT
61
See
“Interrupting
Timer and
Polling
Transmit
Jobs”
in this
chapter
1.YES 2.NO
Press 1 if you want to select additional settings. The display returns
6
to the Setup Send menu––OR––Press 2 if you are finished choosing
settings and go to Step 7.
Press Start. The screen displays POLLED WAITING.
7
Once you set this feature, you will have to interrupt the timer to send a
fax (Menu, 5).
On the FAX-525DT, if you prefer to have the document waiting in
memory, press Help/Memory before pressing Start. In that case, you
do not have to interrupt the timer to send a fax.
Setup for P olling Transmit with Secure Code
When you set POLLING:SECURE to on, anyone who polls your
machine must enter the polling ID number.
Place document in feeder.
1
Press Menu, 3, 5.
2
The screen displays
3
POLLING:STANDARD
SELECT { } & SET
Press Z or X to choose SECURE.
4
Press Set.
5
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62
CHAPTER SIX
Enter a four-digit number.
6
Press Set. The screen displays
7
Press 1 if you want to select additional settings. The display returns
8
to the Setup Send menu––OR––Press 2 if you are finished choosing
settings and go to Step 9.
Press Start and wait for the fax to be polled.
9
Cancelling a Scheduled Job
You can cancel tasks you’ve scheduled such as Timer or Polling
Transmit.
Press Menu, 4. Any waiting jobs appear on the display. If no job is
1
waiting, the screen displays NO JOB WAITING.
ACCEPTED
NEXT
1.YES 2.NO
4.CANCEL JOB
If you have more than two jobs waiting, use Z or X to select the
2
job you want to cancel. Press Set when the screen displays your
selection.
—OR—
If you have only one job waiting, go to Step 3.
Press 1 to cancel—OR—Press 2 to quit without cancelling.
3
Press Stop to exit.
4
Interrupting Timer and P olling T ransmit Jobs
You can send a fax or make a copy now, even if you have the machine set
to send a fax later, or if you have it set to be polled. However, you cannot
use automatic redial or the function mode.
Press Menu, 5.
1
Wait 2 seconds, then remove the documents that are waiting in the
2
feeder.
INSERT DOCUMENT
Place the document you want to send now in the feeder.
3
Enter the number for the fax you want to send now.
4
Page 73
SETUP SEND
Press Start.
5
After the transmission is finished, return the first document to the
6
feeder.
Press Menu, 5 to restore the timer.
7
If you set Timer or Polling Transmit using Help/Memory (that is, if you
have already scanned the document into the machine’s memory and will
send it from there), you don’t have to interrupt to send a fax or make a
copy.
63
Page 74
64
CHAPTER SIX
Page 75
CHAPTER SEVEN
Setup
Quick-Dial
7
Numbers
Storing Numbers f or Easy Dialling
You can set up your machine to do two or three types of easy dialling:
One Touch, Speed Dial and Groups for Broadcasting of faxes.
65
See
“One Touch
Dialling”
chap. 8
Storing One Touch Dial Numbers
You can store 10 fax/phone numbers that you can dial by pressing one
key. You can also store names with these numbers. When you press a
One-Touch key, the screen displays the name or number as the call is
dialled.
One-Touch keys are not the dial pad keys. They are the 10 keys located to
the right of the dial pad.
Press Menu, 6, 1.
1
Press the One-Touch key where you want to store a number. The
2
screen displays the location you selected.
Enter a number (up to 20 digits).
3
Press Set. The screen prompts you to enter a name for this number.
4
NAME:
Use the dial pad to enter the name (up to 15 characters). You can use
5
the chart of Entering Text in chapter 4 to help you enter letters—
OR—Go to Step 6 to store the number without a name.
Press Set. The screen prompts you to select the type of number this
6
is. Use Z or X to select the type you want.
FAX a fax only number
TEL a telephone (voice) number
F/T both a fax and telephone (voice) number
Page 76
66
CHAPTER SEVEN
Press Set.
7
Return to Step 2 to store another One Touch dial number—OR—
8
Press Stop to exit.
When you dial a One Touch dial number, the screen displays the name
you’ve stored, or, if you haven’t stored a name, the number you’ve
stored.
Storing Speed Dial Numbers
You can store Speed Dial numbers by following the sequence below.
There are 50 Speed Dial locations. Even if you lose electrical power,
numbers stored in memory will not be lost.
Press Menu, 6, 2. The screen prompts you to enter a location.
1
Use the dial pad to enter a two-digit location (01–50).
2
Press Set. The screen displays your entry, then prompts you to enter
3
the number you’re storing.
SPEED-DIAL? #
#05:
ENTER & SET
Enter the number (up to 20 digits).
4
Press Set. The screen now prompts you to store a name with this
5
number.
NAME:
Use the dial pad to enter the name (up to 15 characters). You can use
6
the chart on chapter 4 to help you enter letters—OR—Go to Step 7
to store the number without a name.
Press Set.
7
The screen prompts you to select the type of number this is.
8
Use Z or X to select the type you want.
FAX a fax number
TEL a telephone (voice) number
F/T both a fax and telephone number
Press Set.
9
Return to Step 2 to store another Speed Dial number—OR—Press
10
Stop to exit.
Page 77
SETUP QUICK-DIAL NUMBERS
Changing One Touch and
Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where
a number is already stored, the screen displays the current name stored
there, then prompts you to either
1. CHANGE—OR—2. QUIT .
Press 1 to change the number stored, or press 2 to exit without
1
making a change.
Enter a new number.
2
■ If you want to erase the whole number, press Stop when the
cursor is to the left of the digits. The letters above and to the right
of the cursor are deleted.
■ If you want to change a digit, use Z or X to position the
cursor under the digit you want to change, then type over it.
Follow the directions from Step 4 in Storing One Touch Numbers or
3
Step 5 in Storing Speed Dial Numbers.
67
Setting Up Groups for Br oadcasting (For F AX525DT Only)
Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch key (Broadcasting). First, you’ll need to
store each fax number as a One Touch or Speed Dial number. Then, you
can combine them into a Group. Each Group uses up a One Touch key.
Finally, you can have up to six small Groups, or you can assign up to 59
numbers to one large Group.
Press Menu, 6, 3. The screen displays
1
SELECT ONE-TOUCH
Select a One Touch key where you wish to store the number. (For
2
example, press One Touch key 02 to store a Group.)
Use the dial pad to identify the Group with a number (for example,
3
press 01 for Group 1).
SETUP GROUP:GO
ENTER & SET
Press Set.
4
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68
CHAPTER SEVEN
To include One Touch or Speed Dial numbers in the Group, enter
5
them as if you were dialling. For example, for One Touch key 05,
press One Touch key 05. For Speed Dial location 09, press Mute/
Speed Dial, then press 0, 9 on the dial pad. The LCD shows
#09.
Press Set. The screen prompts you to enter a name.
6
Use the dial pad and the chart on Chapter 4 to enter a name for the
7
group (for example, NEW CLIENTS).
Press Set.
8
Press Stop to exit.
9
You can print a list of all One Touch and Speed Dial numbers. See
Chapter 10, Printing Reports.
05,
G01:*05#09_
NAME:
ENTER & SET
Page 79
CHAPTER EIGHT
Telephone
(Voice)
69
8
Making Voice Calls
Operation
You can use your machine to make voice telephone calls, by dialling
manually or by using One Touch or Speed Dial memory. You can use the
handset or if you have the FAX-525DT you can use the Speakerphone to
make and receive calls.
The “full-duplex” digital Speakerphone allows you to operate the phone
hands free, or allows more than one person in the room to participate in a
two-way phone conversation. When using the Speakerphone, make sure
that you speak clearly. If the other party has difficulty hearing you, move
closer to the microphone.
Manual Dialling
Manual dialling is simply pressing all of the digits of the phone number.
Pick up the handset—OR—Press Speaker Phone.
1
When you hear a dial tone, dial the number, using the dial pad.
2
On the FAX-525DT, you can switch from handset to Speakerphone
by pressing Speaker Phone, then replacing the handset. You can
switch from Speakerphone to handset by lifting the handset.
To hang up, replace the handset if you are lifting the handset—OR—
3
Press Speaker Phone.
Page 80
70
CHAPTER EIGHT
One Touch Dialling
See
“Storing One
Touch Dial
Numbers”
chap. 7
1
2
3
If you try to use a One Touch location with no number stored in it, you
hear a warning sound, and screen displays NOT ASSIGNED. The
display returns to normal after 2 seconds.
If you are sending a fax, press Start after pressing One Touc h key. If
you picked up the handset, press Start when the receiving fax machine
answers with fax tones.
Speed Dialling
See
Storing
“Speed Dial
Numbers”
chap. 7
1
2
3
If you are sending a fax, press Start after entering the Speed Dial
number. If you picked up the handset, press Start when the receiving fax
machine answers with fax tones.
Pick up the handset—OR—Press Speaker Phone.
When you hear a dial tone, press One Touch key of the location you
want to call.
To hang up, replace the handset—OR—Press Speaker Phone.
Pick up the handset—OR—Press Speaker Phone.
When you hear a dial tone, press Mute/Speed Dial, then press the
two-digit Speed Dial number.
To hang up, replace the handset—OR—Press Speaker Phone.
Searching Telephone Index
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically.
Press Tel-Index, then enter the first letter of the name you’re looking
1
for.
Press Z or X to search the memory.
2
When the screen displays the name you want to call, pick up the
3
handset or press Speaker Phone.
Press Start to begin dialing.
4
When the call is over, hang up—OR—Press Speaker Phone to
5
cancel the call.
Page 81
TELEPHONE (VOICE) OPERATION
Mute
Press Mute/Speed Dial to put a call on hold.
1
You can put down the handset without disconnecting the call.
2
Pick up the machine’s handset or press Speaker Phone to release
3
the call from hold.
Pause
Press Redial/Pause to insert a pause between digits to be dialled.
If your fax machine is connected to a PABX, you may need to insert an
additional number prefix (e.g. “9”) and a “pause” before each fax or
telephone number to gain access to the outside line. When you press
Redial/Pause, a dash “-” will appear on the display. By storing a pause,
you can create a delay of 3.5 seconds.
Tone/Pulse
71
See
“Select
Answer
Mode”
chap. 5
If you have pulse dialling service, but need to send tone signals (for
telephone banking, for example), follow the directions below. If you have
touch tone service, you do not need this feature to send tone signals.
Lift the handset.
1
Press #. Any digits dialled after this sends tone signals.
2
When you hang up, the machine returns to pulse dialling service.
3
F/T (F AX/TEL) Mode
When you share one line for your telephone and fax machine, in the F/T
(FAX/TEL) mode, the fax machine can determine whether an incoming
call is a fax or a telephone call.
On Hook Dialling
Dial the number by using the dial pad or Quick-Dial keys.
1
The number you are dialling, or the name you have stored for One
2
Touch or Speed Dial is displayed on the LCD.
Press Start.
3
Pick up the handset when you hear the other end from the monitor
4
speaker. If you press Tel before lifting the handset, the call will be
disconnected (Only for FAX-515).
On the FAX-525DT, you can now speak to the party at the other end
without lifting the handset when you hear the other end from the
speaker. Press Speaker Phone when you finish the conversation.
Page 82
72
CHAPTER EIGHT
Answering Calls with the Speakerphone
(Only for FAX-525DT)
When the machine rings, instead of lifting the handset, press Speaker
Phone. Speak clearly, toward the microphone. To end the call, press
Speaker Phone.
If you have a bad telephone line connection, the other party might hear
your voice echoed during the call. Hang up and try the call again—OR—
Pick up the handset.
T el Key (Onl y for F AX-515)
You can also switch the call from the external telephone to fax machine
by lifting the fax machine’s handset and pressing Tel.
Then in the telephone conversation if you press the Tel key and then
replace the handset, then you will be listening through the monitor
speaker, but the other party will not be able to hear you.
Page 83
CHAPTER NINE
Message
Manager
(Only for FAX-525DT)
9
Message Manager Mode
Message Manager Mode allows you to store incoming fax and voice
messages in a flexible memory. The memory stores 15 minutes of voice
See
“Recording
the Message
Manager’s
Outgoing
Message
(TAD
MESSAGE)”
in this
chapter
messages, or up to 20 pages of fax messages. The actual number of pages
stored in memory varies depending on the content and the resolution
used. Memory is shared between fax and voice messages, which are
stored on a “first-come, first-served” basis. Any voice or fax message can
be retrieved remotely .
You must record an Outgoing Message in order to use the Message
Manager Mode.
Flexible Memory Settings (Message Store)
73
Message Manager Mode offers you six flexible memory settings, so that
you can decide which kinds of messages you want to receive.
1. DOC:ON, VOICE:ON Both voice and fax messages are stored.
You can use the Fax Forwarding or Paging
features and retrieve voice and fax
messages remotely.
2. DOC:ON, VOICE:EXT You need an external answering machine
connected to the fax machine for this
setting. Fax messages are stored in the
Message Manager memory, but voice
messages are stored in your external
answering machine. Retrieve voice
messages from the external answering
machine. You cannot use the Paging
feature for voice message with this setting.
Page 84
74
CHAPTER NINE
3. DOC:ON, VOICE:OFF All memory is used to store fax
DOC
4.
5. DOC:OFF, VOICE:EXT You need an external answering machine
6. DOC:OFF, VOICE:OFF Incoming faxes are not stored in memory,
messages—no voice messages will be
stored.
:OFF , V OICE:ON All memory is used to store voice
messages—no fax messages will be stored.
Incoming faxes will print on paper. You
can use the Paging feature, and retrieve
voice messages remotely .
connected to the fax machine for this
setting. Incoming faxes are not stored in
memory , but will print on paper. Voice
messages are stored in the external answering
machine.
but will print on paper. Voice calls are not
stored in memory.
Setting Up Message Manager
You must set up Message Manager in the following order:
Set the Message Store.
1
Record the Message Manager’s Outgoing Message (TAD
2
MESSAGE).
Activate Message Manager (TAD) Mode by pressing .
3
Setting the Message Store
Select the setting from the descriptions of “Flexible Memory Settings”.
Press Menu, 8, 1. The screen prompts you to choose a DOC
1
(Document) setting.
DOC:OFF
SELECT { } & SET
Press Z or X to select ON (or OFF).
2
Press Set. The screen prompts you to choose a VOICE setting.
3
VOICE:ON
SELECT { } & SET
Page 85
MESSAGE MANAGER (ONLY FOR FAX-525DT)
Press Z or X to select your setting from the list (ON, OFF or
4
EXT).
Press Set when the screen displays your selection.
5
Press Stop to exit.
6
Recording the Message Manager’ s Outgoing
Message (T AD MESSA GE )
Recording the Message Manager’s Outgoing Message (TAD
MESSAGE) is the second step you need to follow before you can turn
on the Message Manager. Make sure your OGM (Outgoing Message) is
less than 20 seconds long.
Press Menu, 8, 3. The screen prompts you to choose an OGM.
1
TAD MESSAGE
SELECT { } & SET
75
See
“Record
the Fax/T el
Outgoing
Announcement
(F/T
MESSAGE)
(Only for
FAX-525DT)”
chap. 5
Press Z or X to reach
2
TAD MESSAGE
This is the only setting you can select if you want to turn the Message
Manager on.
Press Set.
3
Press Record, then pick up the handset to record a message.
4
For example: Hello. We are unable to take your call at this time.
Please leave a message after the signal. If you wish to send a fax,
please press
on your machine.
Replace the handset. The Message Manager plays your OGM.
5
Press Stop to exit.
6
51, wait for the fax tones, then press the start button
Listening the Outgoing Message (OGM)
Press Menu, 8, 3.
1
Press Z or X to select TAD MESSAGE (or F/T MESSAGE or
2
P AGING MSG.).
Press Set when the screen displays your selection.
3
Press Play to hear the OGM. Adjust volume by pressing Speaker
4
Volume
Press Stop to exit.
5
or .
Page 86
76
CHAPTER NINE
Erasing the Outgoing Message (OGM)
Press Menu, 8, 3.
1
Press Z or X to select TAD MESSAGE (or F/T MESSAGE or
2
P AGING MSG.).
Press Set when the screen displays your selection.
3
Press Erase.
4
Press 1 to erase the OGM—OR—Press 2 to exit without erasing.
5
Press Stop to exit.
6
Activating Message Manager Mode
Press until the screen displays
TAD:MSG MGR
See
“Printing
Reports”
chap. 10
Message Indicator
Message Indicator light flashes when you have voice messages and/or
faxes waiting for your review. Once you listen to the message or print the
fax, the light stops flashing.
The LCD screen displays the total number of voice (including memos)
and/or fax messages stored in Message Manager memory.
VOICE:03 DOC:02
What Happens When the Memory Is Full...
If the memory becomes full when you have set your machine to Message
Manager mode, the machine will change to F/T mode automatically. In
this mode, the machine can accept incoming faxes automatically. Then, if
your machine should run out of paper, the answer mode will shift
automatically to manual mode. In manual mode the call is not answered,
so your caller will know to try again later.
Out of Recording Paper and Memory Full
[Answer Mode] Manual Mode
Print the Memory Status List and select the item to be cleared. This will
clear space for new messages and faxes to be stored in memory.
Message Manager Mode F/T Mode
Memory Full
Out of Recording Paper
and Memory Full
Page 87
MESSAGE MANAGER (ONLY FOR FAX-525DT)
Playing Voice Messages and Memos
Follow the steps below to listen to voice messages and memos.
Press Play. Adjust volume by pressing or .
1
All new messages and memos are played in the order they were
recorded. The display shows the number of the current message, and
the total number of messages.
If Caller ID information was received, the machine beeps during the
message and displays the Caller ID information for one second.
During playback, the screen displays the time and date the message
was recorded.
Press (RWD) at the end of the message to repeat a message. Use #
2
(FWD) to skip to the next message. You can press
until you reach the message you want to play.
Press Stop to exit.
3
and # repeatedly
77
Printing a Fax Message
Once you print a new fax message stored in memory, it is erased from
the memory automatically.
Press Play. After two seconds, the machine begins to play voice
1
messages.
After playing voice messages, the display asks if you want to print
2
fax messages that are in the memory. There is no display if there are
no faxes.
PRINT DOC?
1.YES 2.NO
To print the fax messages, press 1.
3
––OR––
Press 2 to exit without printing.
Page 88
78
CHAPTER NINE
Backup Printing Option
When you choose DOC:ON in the Message Manager mode, all
incoming fax messages are stored in the available memory for retrieval.
To print a backup copy automatically, turn this option on.
Press Menu, 8, 2. The screen prompts you to select a setting.
1
Press Z or X to display ON (or OFF).
2
Press Set when the screen displays your selected setting.
3
Press Stop to exit.
4
Erasing Messages
If you choose to erase all fax messages, the machine will print any
previously unprinted fax messages before erasing them from memory.
Fax messages cannot be erased individually.
BACKUP PRINT:ON
SELECT { } & SET
You can erase voice messages and memos individually , or all at once.
T o erase voice messa ges individually
Press Play. The machine beeps and begins message playback. Each
1
message is preceded by one long beep, and followed by two short
beeps.
To erase a specific message, press Erase immediately after the two
2
short beeps, or while the message is playing. The screen prompts
ERASE THIS MSG.?
1.YES 2.NO
Press 1 to erase the message
3
—OR—
Press 2 to cancel.
Press Stop to exit.
4
Page 89
MESSAGE MANAGER (ONLY FOR FAX-525DT)
T o erase messages all at once
Press Erase. The screen prompts you to choose what kind of
1
messages you want to erase.
ERASE ALL VOICE?
SELECT { } & SET
Press Z or X to select erasing all voice messages (ALL VOICE),
2
all document messages (ALL DOC.), or all messages—both voice
and fax—(ALL MSG).
Press Set.
3
Press 1 to erase
4
—OR—
Press 2 to cancel.
Setting the Maximum Time for Incoming
Messages
79
See
“Setting the
Ring Delay”
chap. 5
Your machine comes set to receive voice messages up to 35 (30 for
Ireland) seconds long. You can change this setting to any length from 35
seconds to 60 seconds (for U.K. and others), from 20 seconds to 60
seconds (for Ireland), in 5-second increments. This setting also applies to
Memo.
Press Menu, 8, 4. The screen prompts you to select a maximum time.
1
MESSAGE 35 SEC
SELECT { } & SET
Press Z or X to select the maximum time setting for incoming
2
messages.
Press Set when the screen displays your setting.
3
Press Stop to exit.
4
Setting the Toll Saver
When you set the Toll Saver feature, the machine answers after 4 rings if
you don’t have messages, and after 2 rings if you do have messages. This
way, when you call the machine, if it rings 3 times, you know you have
no messages, and can hang up, avoiding any toll charge.
When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver
must be off for the machine to operate using your Ring Delay setting.
Page 90
80
CHAPTER NINE
Press Menu, 2, 1.
1
Press Z or X to select TOLL SAVER (or RING DELAY).
2
Press Set when the screen displays your selection.
3
Press Z or X to select ON (or OFF).
4
Press Set.
5
Press Stop to exit.
6
ICM Recording Monitor
This feature lets you turn OFF (or ON) the speaker volume for voice
messages. When you turn the monitor OFF, you will not hear messages
as they come in.
Press Menu, 8, 5.
1
Use Z or X to select OFF (or ON).
2
Press Set when the screen displays your selection.
3
Press Stop to exit.
4
Recording a Memo
A memo is stored and played as a voice message.
Press Record whilst in standby mode.
1
When the display prompts you to pick up the handset, speak into the
2
handset to record your memo. Your recording can be as long as the
Incoming Message Maximum Time (Menu, 8, 4).
Press Stop or replace the handset when you’re finished.
3
Recording a Con versation
You can record a telephone conversation by pressing Record during the
conversation. Your recording can be as long as the Incoming Message
Maximum Time. You and the other party will hear a beep every 15
seconds while recording. You cannot record a conversation using the
Speakerphone.
Fax Forwarding/P aging
When Paging is set to ON, your machine dials the pager number you
have programmed and, when connected, plays the Paging OGM that you
have recorded. This activates your pager and let you know you have a fax
or voice message in the Message Manager memory.
Page 91
MESSAGE MANAGER (ONLY FOR FAX-525DT)
When Fax Forwarding is set to ON, your machine dials the fax machine
phone number you’ve programmed, and forwards any faxes you’ve
received.
You cannot use Paging and Fax Forwarding at the same time.
Programming a Fax Forwar ding Number
Press Menu, 8, 6.
1
Press Z or X until the screen displays
2
FAX FORWARD
Press Set. The screen prompts you to enter the number of the fax
3
machine where faxes will be forwarded.
FWD#:
ENTER & SET
81
Enter the forwarding number (up to 20 digits).
4
Press Set.
5
Press Stop to exit.
6
You can change a Fax Forwarding number remotely.
Recording the P aging Outgoing Message (OGM)
Before paging can work, you should first record the Paging OGM.
Press Menu, 8, 3. The screen prompts you to choose an OGM.
1
TAD MESSAGE
SELECT { } & SET
Press Z or X to reach
2
PAGING MSG.
Press Set.
3
Press Record, then pick up the handset to record a message.
4
Press Stop. The Message Manager plays your OGM.
5
Press Stop.
6
Page 92
82
CHAPTER NINE
Programming the P aging Number
Press Menu, 8, 6.
1
Press Z or X until the screen displays
2
Press Set. The screen prompts you to enter your pager number.
3
Enter your paging number up to 20 digits. This is the telephone
4
number which your machine must call.
Press Set.
5
Press Stop to exit.
6
You cannot change a Paging number remotely.
PAGING
PAG#:
ENTER & SET
Remote Retriev al
You can call your machine from any touch tone phone (or remote Group
3 fax machine set for tone) and use a Remote Access Code and other
button presses to retrieve voice (and fax) messages. You can also
program and change some settings for your Message Manager.
Using the Remote Access Code
Dial your machine phone number from a touch tone phone.
1
When your machine answers and beeps, immediately enter your
2
Remote Access Code.
The machine signals the kinds of messages received:
3
1 long beep—Fax message(s)
2 long beeps—Voice message(s)
3 long beeps—Fax and Voice message(s)
No beeps—no messages
The machine then prompts you with two short beeps to enter a
4
command. If you wait longer than 30 seconds to enter a command, the
machine hangs up. If you enter an invalid command, the machine
beeps three times.
Page 93
MESSAGE MANAGER (ONLY FOR FAX-525DT)
Press 9 0 to reset the machine when you finish.
5
Hang up.
6
If your fax machine is set to MANUAL mode, you can access the
Message Manager remotely by phoning your machine and letting it ring
for about 100 seconds. Your fax machine will answer the phone after 100
seconds of ringing, and you then have 30 seconds to enter your Remote
Access Code.
Changing the Remote Access Code
Enter your Remote Access Code when the machine picks up your call, so
you can access features remotely. The access code is preset to 159
you can change this.
Press Menu, 8, 7.
1
Enter a three-digit number from 000 to 900. The cannot be
2
changed. Do not use the same digits that appear in your Remote
Activation or Deactivation Code or Activation Voice Code.
Press Set
3
Press Stop to exit.
4
When you call your machine and enter the Remote Access Code, you
must press the fourth digit (three-digit number plus ).
, but
83
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84
CHAPTER NINE
Remote Control Commands
Follow the commands below to access features remotely. When you call
the fax machine and enter your Remote Access Code (159
will signal you with two short beeps to enter a remote control command.
), the system
Remote control commands
91 Playing voice messages
1 Z (Skip back)
2 X (Skip next)
9 STOP Playing
92 Record Memo
93 Erase all ICM & Memo
94 Play and Record OGMin
memory
1 Play 1 TAD MSG
2 F/T MSG
3 PAGING MSG
2 Record 1 TAD MSG
2 F/T MSG
3 PAGING MSG
95 Changing Fax Forwarding/
Paging setting
1 OFF
2 Fax Forwarding
3 Paging
4 FAX FWD NO.
96 Retrieve Fax
1 Memory Status List
2 Retrieve all FAX
3 Erase FAX in the
memory
97 Check the receiving status
1 Document
2 Voice
98 Change Answer Mode
1 TAD
2 F/T
3 FAX
90 Exit
Detail Operation
After one long beep, the machine plays ICM and Memo.
Press 1 while listening to an ICM or Memo to play it again. If you press
1 before a message, you will hear the previous message.
While playing ICM and Memo, you can skip to next message.
Stop playing the ICM and Memo.
After one long beep, you can record a memo. You can stop recording by
pressing 9.
If you hear one long beep, the erase is accepted. If you hear three short
beeps, you cannot erase because all voice messages have not been
played, or there is no voice message to erase.
*This code erases all recorded messages, not one at a time.
The machine plays the selected OGM. You can stop playing OGMs by
pressing 9.
After one long beep, you can record the selected OGM. You will hear the
message played once. You can stop recording the message by pressing 9.
If you hear one long beep, the change is accepted. If you hear three short
beeps, you cannot change it because the conditions have not been met
(Example: registering paging number).
You can register your fax forwarding number by using
4. FAX FWD NO (See “Changing Fax Forwarding Number” in this
chapter). Once you have registered the number, the machine will
automatically turn to “FAX FWD:ON” mode. Then retrieve a Memory
Status List by entering 9 6 1 to make sure that the Fax Forwarding
number you registered is correct in the List.
Enter the number of a remote fax machine to receive a report or stored
fax messages. (See “Retrieving the Memory Status List” and “Retrieving
Fax Messages”.)
If you hear one long beep, you can erase the fax message from the
memory.
You can check whether your fax machine has received any Document or
Voice messages. If yes, you will hear one long beep. If no, you will hear
three short beeps.
If you hear one long beep, you can change the answer mode. If you hear
three short beeps, you cannot change it. (Example: There is no TAD
MSG when you want to change to TAD mode.)
After a long beep, you can exit remote control.
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MESSAGE MANAGER (ONLY FOR FAX-525DT)
Retrieving the Memory Status List
You can retrieve the Memory Status List from a remote fax machine to
see if you have any fax messages.
Dial your fax machine’s number.
1
When you hear the beep, immediately enter your Remote Access
2
Code (1 5 9
When you hear two short beeps, use the dial pad to press 9 6 1.
3
Using the dial pad, enter the number (up to 20 digits) of the remote
4
fax machine where you want the Memory Status List forwarded, and
then press # #.
You cannot use and # as dial numbers. However, if you want to
store a pause, press #.
After you hear your fax machine beep, hang up and wait.
5
Your fax machine calls the remote fax machine. Your fax machine
then sends the Memory Status List to the fax machine that you are
calling from.
).
85
Retrieving Fax Messa ges
Dial your fax machine’s number.
1
When you hear the beep, immediately enter your Remote Access
2
Code (1 5 9
As soon as you hear two short beeps, use the dial pad to press 9 6 2.
3
Using the dial pad, enter the number (up to 20 digits) of the remote
4
fax machine where you want your fax messages forwarded, and then
press # #.
You cannot use and # as dial numbers. However, if you want to
store a pause, press #.
After you hear your fax machine beep, hang up and wait.
5
Your fax machine calls the remote fax machine. The fax machine that
you are calling from prints your fax messages.
).
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86
CHAPTER NINE
Changing the Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
Dial your fax machine’s number.
1
When you hear the beep, immediately enter your Remote Access
2
Code (1 5 9
When you hear two short beeps, use the dial pad to press 9 5 4.
3
Enter the new number of the remote fax machine where you want
4
your fax messages forwarded, and then press # #.
You cannot use and # as dial numbers. However, if you want to
store a pause, press #. Also, if your fax machine is connected to a
PABX, you can press # first before the fax machine’s number. The #
works as well as R key.
To retrieve the Memory Status List, when you hear two short beeps,
5
use the dial pad to press 9 6 1.
Use the dial pad to enter the number of the remote fax machine (up
6
to 20 digits), and then press # #.
After you hear your fax machine beep, hang up and wait.
7
Your fax machine calls the remote fax machine. Your fax machine
then sends the Memory Status List showing the new forwarding
number to the fax machine that you are calling from.
Check the forwarding number.
8
If the forwarding number is incorrect, return to Step 1 to reset it.
There are some fax machines which, having completely received the
MEMORY STATUS LIST from your machine, will give an audible
“HANDSET UP” or similar alarm, if you keep the line held in readiness
for the next command.
In such cases, it may be possible to clear the alarm and enter the next
command (e.g. “962” for the RETRIEVE), by pressing the Stop once or
twice on the receiving machine during the alarm beeping time. If this
doesn’t work, simply replace the handset, pause, and redial the call,
using then the “962” command after your machine answers and accepts
your remote access code.
).
Page 97
CHAPTER TEN
Printing
Reports
10
F AX Settings and Journal
You can print the following lists and reports:
87
1.XMIT REPORT
2.JOURNAL
3.QUICK-DIAL
4.TEL.INDEX
5.SYSTEM SETUP
6.MEMORY STATUS
T o Print a Report
Choose if Transmission Verification
Report is printed after all Faxes sent.
Journal lists information about the
last 15 (FAX-515), 30 (FAX525DT) incoming and outgoing
faxes. TX means Transmit; RX
means Receive.
Lists names and numbers stored in
One Touch and Speed Dial memory,
in numerical order.
QUICK-DIAL Lists (above)
alphabetically.
Lists settings for INITIAL SETUP,
SETUP RECEIVE, and SETUP
TAD.
Lists summary information and
amount of occupied memory. (For
FAX-525DT Only)
Press Menu, 7.
1
Enter the number (see list above) of the report you want to print. For
2
example, press 5 to print the SYSTEM SETUP.
For Journal, press 2 and also press Z or X to select PRINT
JOURNAL and press Set.
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88
CHAPTER TEN
Press Start.
3
Press Stop to exit.
4
T ransmission V erification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax. This report
lists the name or fax number of the receiving party, the time and date of
transmission, and if the transmission was successful.
When the feature is OFF, the report is printed automatically only if
there’s an error during transmission. If the report indicates ERROR, send
the document again. If the report indicates you should check the
readability of certain pages, resend those pages.
When the feature is ON, the report is printed with every fax you send.
Press Menu, 7, 1.
1
Press Z or X to select ON or OFF.
2
Press Set.
3
Press Stop to exit.
4
When the machine is idle, you can print the Transmission Verification
Report by pressing Verify when you wish to confirm the last
transmission was successful or not.
Journal Period
You can set the machine to print the Journal at specific intervals (1, 3, 6,
12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print
the report by following the steps in the previous section.
Press Menu, 7, 2.
1
Press Z or X to display:
2
JOURNAL PERIOD
Press Set.
3
Press Z or X to choose your setting. If you choose 7 days, the
4
screen prompts you to choose a day at which to begin the 7-day
countdown.
When the screen displays the setting you want, press Set.
5
Enter the time to begin printing, in 24-hour format. (For example,
6
enter 19:45 for 7:45 PM).
Press Set.
7
Press Stop to exit.
8
Page 99
CHAPTER ELEVEN
Important
Information
11
Important Safety Instructions
Read all of these instructions.
1
Save them for later reference.
2
Follow all warnings and instructions marked on the product.
3
Unplug this product from the wall outlet before cleaning. Do not use
4
liquid or aerosol cleaners. Use a damp cloth for cleaning.
Do not use this product near water.
5
Do not place this product on an unstable cart, stand, or table. The
6
product may fall, causing serious damage to the product.
Slots and openings in the cabinet and the back or bottom are
7
provided for ventilation; to ensure reliable operation of the product
and to protect it from overheating, these openings must not be
blocked or covered. The openings should never be blocked by
placing the product on a bed, sofa, rug, or other similar surface. This
product should never be placed near or over a radiator or heater. This
product should never be placed in a built-in installation unless proper
ventilation is provided.
This product should be operated from the type of power source
8
indicated on the label. If you are not sure of the type of power
available, consult with your dealer or local power company.
This product is equipped with a 3-wire earthed plug. This plug will
9
fit into only an earthed socket. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to
replace your obsolete socket. Do not defeat the purpose of an earthed
plug.
Do not allow anything to rest on the power cord. Do not place this
10
product where people can walk on the cord.
89
Page 100
90
CHAPTER ELEVEN
Do not place anything in front of the machine that will block
11
received faxes. Do not place anything in the path of received faxes.
Do not touch a document during printing.
12
Never push objects of any kind into this product through cabinet
13
slots, since they may touch dangerous voltage points or short out
parts resulting in a risk of fire or electric shock. Never spill liquid of
any kind on the product.
Do not attempt to service this product yourself, as opening or
14
removing covers may expose you to dangerous voltage points and/or
other risks. Refer all servicing to service personnel.
This product has no mains ON/OFF switch. It is therefore highly
15
important that access to the mains plug and the mains socket to
which the plug is connected, is never obstructed, in case for some
reason the mains power to the machine must be quickly
disconnected.
Unplug this product from the mains power and telephone line
16
sockets, and refer servicing to qualified Service Personnel under the
following conditions:
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment of
other controls may result in damage and will often require
extensive work by a qualified technician to restore the product to
normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance,
indicating a need for service.
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