Brady LABXPERT User Manual

User’s Manual

www.bradyid.com/labxpert

Copyright

This manual is copyrighted with all rights reserved. No portion of this manual may be copied or
reproduced by any means without the prior written consent of Brady Corporation.

While every precaution has been taken in the preparation of this document, Brady assumes no
liability to any party for any loss or damage caused by errors or omissions or by statements resulting
from negligence, accident, or any other cause. Brady further assumes no liability arising out of the
application or use of any product or system described, herein; nor any liability for incidental or
consequential damages arising from the use of this document. Brady disclaims all warranties of
merchantability of fitness for a particular purpose.

Trademarks

TM

LABXPERT

Font Fusion

is a trademark of Brady Corporation.

TM

is a registered trademark of Bitstream®.

Brady reserves the right to make changes without further notice to any product or system described
herein to improve reliability, function, or design.

© 2005 Brady Corporation. All Rights Reserved.
Revision A, 1/2005
Firmware Version 1.0

Brady Corporation
6555 West Good Hope Road
P.O. Box 2131
Milwaukee, WI 53201

Main Switchboard: [phone]

[phone]
FAX: [phone]
Sales/Customer Support: [phone]

ii User’s Manual

Regulatory Information

Note: This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used
in accordance with the instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference in which case
the user will be required to correct the interference at his/her own expense.

The user is cautioned that any changes or modifications not expressly approved by Brady Worldwide
could void the user’s authority to use the equipment.

This Class A digital apparatus meets all requirements of the Canadian Interference-Causing
Equipment Regulations

Cet appareil numerique de la classe A respecte toutes les exigencies du Reglement sur le material
broilleur du Canada.

This is a Class A product. In a domestic environment this product may cause radio interference, in
which case the user may be required to take adequate measures.

Brady Warranty

Brady products are sold with the understanding that the buyer will test them in actual use and
determine for him or herself their adaptability to his/her intended uses. Brady warrants to the buyer
that its products are free from defects in material and workmanship, but limits its obligations under
this warranty to replacement of the product shown to Brady’s satisfaction to have been defective at
the time Brady sold it. This warranty does not extend to any persons obtaining the product from the
buyer.

THIS WARRANTY IS IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED
INCLUDING, BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE, AND OF ANY OTHER OBLIGATIONS OR
LIABILITY ON BRADY’S PART. UNDER NO CIRCUMSTANCES WILL BRADY BE LIABLE
FOR ANY LOSS, DAMAGE, EXPENSE OR CONSEQUENTIAL DAMAGES OF ANY KIND
ARISING IN CONNECTION WITH THE USE, OR INABILITY TO USE, BRADY’S PRODUCTS.

User’s Manual iii

Technical Support

Choose one of the following options to contact system support provided by Brady Corporation:

U.S. and Canada

Phone: [phone], Monday - Friday 7:00 a.m. - 6:00 p.m. (CST).
Fax: [phone].
E-Mail: [e-mail].
Assistance is available 24 hours per day / 7 days per week. Go to: www.bradyid.com, and then
select Knowledge Base from the left-hand panel.

Belgium / Luxembourg /
The Netherlands

Phone: [phone]
Fax: [phone]
E-Mail: [e-mail]

Italy

Phone: [phone]
Fax: [phone]
E-Mail: [e-mail]

UK / Ireland

Phone: [phone]
Fax: [phone]
E-Mail: [e-mail]

Mexico

Phone: [phone]
Fax: [phone]
E-Mail: [e-mail]

France

Phone: [phone]
[phone]
Fax: [phone]
E-Mail: [e-mail]

Germany / Austria / Switzerland

Phone: [phone]
Fax: [phone]
E-Mail: [e-mail]

Sweden / Norway / Finland/Denmark

Phone: [phone]
Fax: [phone]
E-Mail: [e-mail]

Brazil

Phone: [phone]/7715
Fax: [phone]
E-Mail: [e-mail]

Latin America & Caribbean

Phone: [phone]
Fax: [phone]
E-Mail: [e-mail]

Africa
Israel
Middle East
Turkey

Eastern Europe
Greece
Portugal
Malta
Russia

Spain

Phone: [phone]
Fax: [phone]
E-Mail: [e-mail]

Phone: [phone]
Fax: [phone]
E-Mail: [e-mail]

iv User’s Manual

Table of Contents

CHAPTER 1 INTRODUCTION........................................................................................................... 1

PACKAGE CONTENTS ................................................................................................................................1

PRODUCT REGISTRATION..........................................................................................................................1

ABOUT THE USER’S MANUAL ................................................................................................................... 1

TECHNICAL SPECIFICATIONS .................................................................................................................... 2

CERTIFICATION ......................................................................................................................................... 3

SAFETY INFORMATION .............................................................................................................................. 3

CHAPTER 2 PRINTER COMPONENTS ........................................................................................... 4

KEYPAD LAYOUT ......................................................................................................................................4

BATTERY COMPARTMENT......................................................................................................................... 4

CONNECTIONS ........................................................................................................................................... 5

ACCESSORIES FOR YOUR LABXPERT

TM

LABORATORY LABELING SYSTEM............................................. 5

MATERIAL CARTRIDGES ...........................................................................................................................6

CHAPTER 3 GETTING STARTED .................................................................................................... 7

SETTING UP THE PRINTER.......................................................................................................................... 7

CHAPTER 4 USING THE DISPLAY SCREEN, MENU, AND KEYPAD ......................................9

THE DISPLAY SCREEN............................................................................................................................... 9

MENU BASICS ........................................................................................................................................... 9

MENU SELECTIONS ................................................................................................................................. 10

GUIDE TO KEYS.......................................................................................................................................11

CHAPTER 5 CREATING AND PRINTING LABELS....................................................................13

CREATING A BASIC LABEL...................................................................................................................... 13

FONT SIZES.............................................................................................................................................. 14

SYMBOLS................................................................................................................................................. 15

INTERNATIONAL CHARACTERS ............................................................................................................... 16

PRINTING LABELS ...................................................................................................................................16

CHAPTER 6 FORMATTING LABELS USING MENU CHOICES..............................................17

SETTING VIAL SIZE .................................................................................................................................17

SETTING LEGEND JUSTIFICATION ........................................................................................................... 18

ROTATING LEGENDS ...............................................................................................................................19

CHAPTER 7 GENERAL SETTINGS................................................................................................ 20

SETTING THE TIME/DATE STAMP............................................................................................................ 20

PRINTING THE TIME/DATE STAMP .......................................................................................................... 22

SETTING UNITS........................................................................................................................................ 22

SETTING MENU LANGUAGE ....................................................................................................................23

CHAPTER 8 ADVANCED FEATURES ...........................................................................................24

CONTINUOUS MEDIA............................................................................................................................... 24

SERIALIZED LABELS................................................................................................................................25

BARCODE LABELS...................................................................................................................................27

MULTI-ZONE LABELS ............................................................................................................................. 28

PC CONNECTIVITY / PERIPHERAL MODE................................................................................................ 32

User’s Manual v

CHAPTER 9

SAVING A LABEL TO MEMORY ............................................................................................................... 33

RECALLING A LABEL FROM MEMORY .................................................................................................... 33

DELETING A LABEL FROM MEMORY....................................................................................................... 34

CHAPTER 10 MAINTENANCE ...................................................................................................... 35

CLEANING ...............................................................................................................................................35

ACCESSORY PARTS LIST .........................................................................................................................36

CHAPTER 11 TROUBLESHOOTING ...........................................................................................37

TROUBLESHOOTING GUIDE ..................................................................................................................... 37

ERROR MESSAGES................................................................................................................................... 38

APPENDIX A MENU TREE............................................................................................................. 39

APPENDIX B FONT SIZE CHART ................................................................................................ 40

APPENDIX C SYMBOL LIBRARY................................................................................................ 42

APPENDIX D GLOSSARY OF TERMS......................................................................................... 44

MEMORY .....................................................................................................................33

vi User’s Manual

Chapter 1 Introduction

This chapter contains introductory information about the LABXPERTTM Laboratory Labeling System
as well as information about the User’s Manual.

Package Contents

Before you begin setting up the printer, verify that you have received the following items in your
packaging:

 LABXPERT

 A/C Power Supply

 Free Media Cartridge: XSL-86-461

 PC Communication Cable

 Printed Quick Start Guide – 4 languages

 Product CD containing:

o Quick Start Guide

o Sample Label Tutorial

o User’s Manual

o Printer Driver

o Link to Product Registration/Warranty

Save Your Packaging

The packaging surrounding your LABXPERT
shipments of the printer and accessories.

TM

Printer

TM

printer should be saved in the event of any future

Product Registration

Register your LABXPERT

http://www.bradycorp.com/register

WARNING: Never ship the LABXPERT
batteries and disengaging the print head.

TM

Laboratory Labeling System on-line at

.

TM

printer without first removing the alkaline

About the User’s Manual

This manual contains information on the features, functions, and maintenance requirements for the
LABXPERT

TM

Laboratory Labeling System. Important information found in this manual is marked

as follows:

WARNING: May cause physical injury. May also cause damage to equipment and data
loss.

Note: Helpful additional information and tips for use.

User’s Manual 1

Additional User Documentation

Quick Start Guide

Do you want to create and print a label fast? See the LABXPERT

TM

Quick Start Guide, included with

your printer, for basic instructions on creating and printing labels.

Sample Label Tutorial

Do you want to practice creating and printing labels? See the LABXPERT
included on the product CD for this printer.

Technical Specifications

The LABXPERT

TM

printer has the following physical and environmental characteristics:

Physical Specifications

Dimensions

Metric U.S.

190.5 x 241.3 x 88.9 mm 7.5” x 9.5” x 3.5”

TM

Sample Label Tutorial,

Weight—Printer only

Weight—Printer and Cartridge

Weight—Printer and Batteries

Weight—Printer, Cartridge, and
Batteries

.77 kg 1.70 lbs.

.98 kg 2.15 lbs.

.91 kg 2 lbs.

1.11 kg 2.45 lbs.

Environmental Specifications

Operation Storage

Temperature*

Relative Humidity

4o to 40 o C (40 o to 105 o F) -18 o to 60 o C (0 o to 140 o F)

20% to 95% (non-condensing) 10% to 80% (non-condensing)

*Exposing the LABXPERTTM printer to direct sunlight is not recommended.

POWER: Six AA 1,5V

Alkaline Batteries or AC Adapter 9V ; 3,3A.

2 User’s Manual

Certification

TM

The LABXPERT

Laboratory Labeling System complies with the following:

• FCC Part 15 Class A

• ANSI/UL 60950

• CAN/CSA-C22.2 No. 60950

• NOM-019-SCFI-1998

• EN 55024

• EN55022 Class A

• EN60950

• AS/NZS 3548 Industry Canada ICES-003 Issue 3

Safety Information

WARNING: Please heed the following precautions before setting up and using your
LABXPERTTM Laboratory Labeling System:

• Do not immerse the printer or A/C adaptor in water. Doing so may cause electrical shock.

• Avoid exposing the printer to unusually high levels of heat and humidity.

• Do not attempt to use batteries other than those recommended in this manual.

User’s Manual 3

Chapter 2 Printer Components

This chapter provides the locations and descriptions of the components that make up the
LABXPERT

TM

printer.

Keypad Layout

The LABXPERT

TM

Laboratory Labeling System is available in standard QWERTY keyboard

layout style.

4

1

2

3

5

1. Material Cartridge

2. Cutting Lever

3. Locking Lever

4. LCD Screen

5. Keypad

6. Battery

Compartment

7. Battery Cover

Battery Compartment

6

7

4 User’s Manual

Connections

Connect A/C

Adaptor

Note: Connections are found on the top of the printer.

TM

Accessories for your LABXPERT

Laboratory Labeling System

These accessories may be ordered from your Brady distributor:

Note: See also the Accessory Parts List on page 36.

• Hard Side Carrying Case

• PC Communication Cable

• A/C Adaptor

• Cleaning Kit

Serial Port

User’s Manual 5

Material Cartridges

Thanks to innovative smart-cell technology, the LABXPERT
and automatically adjusts to it, saving setup time and effort.

Note: Most label formatting default settings are based on the cartridge installed in the
printer. Please see the chapters on formatting later in this manual for information on
changing the default settings.

TM

Cartridges available for your LABXPERT

Laboratory Labeling System

Material Description Applications

TM

printer recognizes the label material

B-461 Self-laminating

Polyester

Extremely low profile material for self-laminating vial,
tube, and slide ID.

Withstands liquid nitrogen (-195º C), freezer (-80º C),
autoclave, hot water bath, and centrifuge. Low profile
prevents jamming in racks and centrifuge.

B-427 Self-laminating

Vinyl

Self-laminating vial, tube, slide, straw, and bottle ID.

Withstands liquid nitrogen (-195º C), and freezer
(-80º C).

B-488 Chemical Resistent

Matte Polyester

Chemical-resistent label for slides, plates, bottles, and
general laboratory ID.

Withstands Xylene, DMSO, Ethanol,
freezer (-80º C), autoclave, and hot water bath.

B-490 White Polyester

Freezerbondz™

Adheres to frozen surfaces including vials, glass, and
polypropylene stored in liquid nitrogen.

Note: When applying, material should wrap around to
re-touch itself.

B-499 Nylon Cloth Permanent adhesive – for general laboratory ID, vial,

tube, slide, bottle, and box ID.

Withstands liquid nitrogen (-195º C), freezer (-80º C),
and autoclave.

B-498 Vinyl Cloth Repositionable adhesive – for general

laboratory ID, vial, tube, slide, bottle, and box ID.

Withstands freezer (-80º C).

B-351 Tamper-evident

Vinyl Seals

Security ID for bottles, vials, test tubes, well plates,
boxes, and general lab applications requiring evidence
of tampering.

6 User’s Manual

Chapter 3 Getting Started

This chapter provides instructions on setting up your LABXPERTTM printer and creating a basic
label. Refer to the following chapter for details on how to use the keypad and menu.

Setting up the printer

Follow these steps to set up your printer prior to creating your first label.

Step 1. Install batteries or connect to power

To insert six AA alkaline batteries (not included),

1. Remove the battery cover located on the backside of the printer.

2. Install the batteries as shown. See inside the battery compartment for the battery-positioning grid.

3. Close the battery compartment.

Battery
Cover

Note: You can print up to 650 labels between battery changes.

The LABXPERTTM printer can also be powered by use of the A/C adaptor provided with your
printer. See the Connections section on page 5.

Step 2. Replace material cartridge

Note: Make sure to cut off any excess label material before removing an existing
cartridge.

Your printer ships with a cartridge installed. Follow the instructions on the next page to replace the
existing cartridge.

User’s Manual 7

1. Turn the locking lever down to unlock the
cartridge.

2. Locate the cartridge release button on the
backside of the printer and push firmly to eject
cartridge.

3. Remove the existing cartridge.

4. Install the new cartridge as shown.

5. Turn the locking lever up to lock both the
cartridge and print head.

Step 3. Turn the printer ON.

Press the POWER key.

Locking Lever

8 User’s Manual

Chapter 4 Using the Display Screen, Menu, and Keypad

This chapter provides information about the display screen and menu. It also provides information on
the keys found on the LABXPERT

TM

printer and their corresponding functions.

The Display Screen

When the Power button is pressed, the display screen appears.

The display allows you to see up to
three lines of text and 16 characters per
line. The display auto-scrolls when you
enter more than the maximum displayed
lines or characters. Use the arrows on
your keypad to navigate the screen.

Status Bar

The status bar, located on the bottom of the display, indicates the current text line, font size, and label
zone.

Contrast

In order to change the contrast on the display, press

• Press

+ to darken.

and then:

• Press

+ to lighten.

Menu Basics

This section provides basic instructions on using the menu as well as an overview of the menu
selections. Use the menu and related softkeys to perform many of the label formatting commands.

Note: See Chapter 6 Formatting Labels Using Menu Choices for more information.
Also See Appendix A Menu Tree.

To access the menu:

Step 1. Press

.

When the MENU key is pressed, a series of menu choices appears. The gray softkeys correspond
to the menu choices shown on the screen.

SOFTKEYS

User’s Manual 9

Step 2. Press [NEXT] to advance to the next set of menu choices:

Pressing [NEXT] again cycles back to the first set of menu choices when the last menu choice is
reached.

Step 3. Press [CLEAR/ESC] to either back up to the

previous menu level, or exit menu mode and
return to the display screen.

Menu Selections

To perform types of formatting, press [MENU] and the corresponding softkey. Following is a list of
the high-level menu selections and the corresponding softkey:

Menu Selection Softkey

Vial – Choose from available sizes of .6 ml, 1.5 ml, 1.8 ml, 2-4 ml.

15 ml, and 50 ml, and AUTO.
Note: To clear a previously set vial size, select AUTO from the Vial
menu.

Continuous – Choose AUTO for label length that is determined by
font size and characters entered, LEN (length) to enter specific
length, or SEP (separator) to enter option of NONE, TIC, or LINE.

Justify – Set horizontal and vertical justification of legend.

Rotate – Set rotation of legend to 0, 90, 180, or 270 degrees.

Units – Change units (to inches, millimeters, or points) for displaying

label and font sizes.

Barcode – Add Code 39 or Code 128 barcodes.

Set Time – Set the time to print a real-time stamp on your label.

Set Date – Set the date to print a real-time date stamp on your label.

Language – Change the default language.

See Appendix A , Menu Tree for a listing of submenus related to each section.

[VIAL]

[CONT]

[JUST]

[ROT]

[UNIT]

[BAR]

[TIME]

[DATE]

[LANG]

10 User’s Manual

Guide to Keys

POWER – powers on the printer.

Press the POWER button again to power off the printer. The printer automatically
shuts off after 10 minutes of non-use.

FUNCTION – accesses a secondary function or character when pressed along with the
desired key.

A secondary function or character is shown in yellow on each button.

ARROW – adjusts cursor positioning by one character or one line.

FUNCTION + ARROW – adjusts cursor positioning to the first or last character

position or line.

ENTER – creates a new line when typing text.

Pressing ENTER confirms menu selection when in MENU mode.

DELETE – clears the character immediately behind the cursor position.

FUNCTION +

Clear Text? – Select this to clear the text only.

Clear All? – Select this to clear all text and formatting, including font size.

When in MENU mode, the Clear/Esc function backs out of the menu. This works the
same whether or not you use it in conjunction with the Function key.

– brings up two choices on the display screen:

PRINT – prints one copy of the legend.

FUNCTION +

– prints up to 99 copies of the legend.

FONT SIZE – displays font size and allows font size changes through softkeys.

See Appendix B Font Size Chart.

Also toggles BOLD on/off.

MENU – toggles through softkey menu options and displays additional soft key
choices.

FEED – feeds material through the printer without printing. Use for fixed length
continuous labels in order to advance the label strip to the cut position.

MEMORY – accesses Save, Recall, and Delete softkeys used to store legends.

FUNCTION +

– toggles between text and barcode mode.

SERIAL – performs a standard serialization of the character on which the cursor is

placed. A serialization results in a series of legends that is incremented by one number
(0-9) and/or one letter (A-Z, a-z).

FUNCTION + – accesses the symbol library.

See Appendix C , Symbol Library.

User’s Manual 11

SPACE – creates a space between characters when creating legends.

FUNCTION +

– toggles CAPS on and off.

FUNCTION + – brings up a selection of international characters. Use either the

softkey or keypad arrows to navigate the character menu.

FUNCTION + – navigates to the previous zone when entering text and when
viewing or editing previously entered text on continuous or die-cut labels, in pre­defined zones. When using a zone that is not pre-defined, this functions only for
viewing or editing previously entered text.

FUNCTION + – navigates to the next zone when entering text and when viewing
or editing previously entered text on continuous or die-cut labels, in pre-defined zones.
When using a zone that is not pre-defined, this only functions for viewing or editing
previously entered text.

FUNCTION + then entering the character – enables formatting of the entered
character to display and print as superscript.

FUNCTION + then entering the character – enables formatting of the entered
character to display and print as sub-script.

FUNCTION + – enables insertion of the time by hour and minute or in 12/24
hour format. Note: Pressing FUNCTION + the fourth softkey while in the TIME menu
toggles lock/unlock access for changing the time.

FUNCTION + – enables insertion of the date by day, month, and year (current
date appears by default). Note: Pressing FUNCTION + the fourth softkey while in the
DATE menu toggles lock/unlock access for changing the date.

FUNCTION + – not functional; reserved for future use.

12 User’s Manual

Chapter 5 Creating and Printing Labels

This chapter provides information on creating and printing labels, including information on changing
font sizes and bold status. It also provides instructions for adding symbols and international characters
to a label.

Creating a Basic Label

Follow these steps to create and print a basic label. For details and information on advanced features,
refer to the following chapters of this manual.

TM

Note: See the LABXPERT

creating a variety of labels.

Step 1. Press POWER.

Step 2. Press FONT SIZE.

The display screen shows the
current font size and bold status.

Sample Label Tutorial for step-by-step instructions on

Step 3. Use the up/down arrow softkeys – or the arrows on your keypad – to select a font

size. [▲] [▼]

Note: See the Font Size Chart on page 40.

Step 4. Press the [BOLD] softkey to toggle bold ON or OFF.

Step 5. Press ENTER.

Step 6. Type Text. Press ENTER after each line of text.

Note: You may also select from a list of symbols to include on your label. See the Symbol
Library on page 42.

Step 7. Press PRINT.

For multiple copies, press FUNCTION + PRINT/MULTI-PRINT.

Step 8. Pull the cutter lever down to cut the label.

User’s Manual 13

Font Sizes

Fonts are available in these point sizes: 4, 6, 7, 10, 13, 20, 26, 38, 45, 51, 76, and 102. Symbols and
numbers can also be printed in these font sizes. The LABXPERT

TM

Laboratory Labeling System also

offers a 126 pt. (1.25”, 31.75mm) font for uppercase characters only.

Note: Refer to Appendix B Font Size Chart to view samples of the available font sizes.

Default Font Size

TM

When a cartridge is loaded and the unit is turned on, the LABXPERT

printer reads the label size
information stored in the smart-cell. This information is used to automatically set an initial font size
for your label. The method used to set this default is intended to help approximate an optimal starting
point for sizing your text.

For continuous printed labels (banners), the default font size is the largest font that prints on the
selected marker width in horizontal orientation.

Changing the Font Size

The maximum font size selectable for a particular label line depends on several factors including label
size, number of characters of text entered on the label line, number of lines of text entered on the
label, and the font sizes chosen for the label lines.

The printer allows a maximum of 50 characters per line and 24 lines per label. These limits are
dependent on factors such as number and type of characters, font size, and label type.

To set or change a font size:

1. Press

. The font size and bold status appear on the display screen.

2. Press the up/down arrow softkeys – or the arrows on your keypad [▲] [▼] – to select a size.

3. Press

.

Once the font is set for a label line, the size remains the same for any new lines that follow, and
remains at the size you choose until you decide to change it.

If you attempt to enter too many characters on a label line, you will receive this error message:
Cannot Fit. To allow more characters to fit on the line, you must decrease the font size.

Creating Boldface Text

Boldface text is created on a line-by-line basis. To create a boldface line of text:

1. Place your cursor anywhere in the line of text.

2. Press

.

3. Press [BOLD]. Pressing the BOLD softkey toggles bold on and off on a line-by-line basis.
When BOLD is toggled to ON, it stays bold until OFF is selected.

4. Press

.

14 User’s Manual

Symbols

The LABXPERT

TM

Laboratory Labeling System offers a variety of symbols in these categories:
Refer to Appendix C , Symbol Library for a list of symbols available for printing within each
category.

• Greek Symbols

• Laboratory Symbols

• PPE/Mandatory

• Hazard Warning

• Prohibition

• First Aid/Fire

• Hazardous Materials (WHMIS)

• Hazardous Materials (HSID)

• Arrows/Misc.

To select a symbol:

1. Place your cursor anywhere in the line of text.

2. Press

+ .

3. A list of symbol categories appears on the display screen:

Use the up/down arrow
softkeys – or the arrows on
your keypad [▲] [▼] – to
scroll through the symbol
categories.

4. Press

to select the desired symbol category.

The symbols appear, one at a time, for the category selected.

5. Press the up/down arrow softkeys – or the arrows on your keypad [▲] [▼] – to scroll

through the symbols in the selected category.

6. Press

to select the desired symbol.

The symbol will appear on the display screen at the current cursor position. Some symbols will
appear as a generic character symbol

on the display, but will appear as intended when printed.

Symbols can be printed in all font sizes. See the section on Font Sizes on page 14 for instructions
on changing font sizes.

User’s Manual 15

International Characters

TM

The LABXPERT

Laboratory Labeling System offers these international characters corresponding

to the 10 non-English languages offered.

International Characters—Upper Case

International Characters—Lower Case

To select an international character:

1. Press

+ . A selection of international characters appears on the display screen.

2. Press either the softkey or keypad arrows to navigate the character menu.

3. When the desired character is reached, press . The selected international character is

inserted in the cursor position.

Printing Labels

To print multiple copies of a label:

To print one copy of a label, press

Note: If your label cartridge runs out of
labels before the print job is completed, the print
job will be aborted. You will need to initiate a
new print job to continue printing the remaining
labels.

.

1. Press

+ . A prompt appears
asking you to enter how many copies are
needed.

No. of Copies? 1

2. Enter a number between 1 and 99.

3. Press

.

16 User’s Manual

Chapter 6 Formatting Labels Using Menu Choices

This chapter provides information on the formatting options available through the LABXPERTTM
menu. See Menu Basics on page 9 for general menu use instructions.

Note: Most label formatting default settings are based on the cartridge installed in the
printer.

Note: In the instruction in this and other sections,
softkey choices will be named in brackets. For
example, if you are to press the Vial softkey, you will be
instructed to “Press [VIAL]”. This means that you
should press the gray softkey just below VIAL.

Setting Vial Size

The LABXPERT
put-up (vial/vial top) labels (see Chapter 8, Advanced Features for multi-zone label details). Vial
labels can be created using any continuous media; the length is automatically determined by the vial
size chosen.

To create a vial label:

TM

Laboratory Labeling System allows printing of vial labels, including multiple

1. Press

2. Press the [VIAL] softkey.

.

3. Press a vial size softkey, or [NEXT] for
more size options.

4. Pressing [NEXT] advances to the
next set of vial size options:

5. Pressing [NEXT] again advances to the
[AUTO] option. Selecting [AUTO] will
clear a previously set vial size.

6. Make a vial size selection, then press

.

Note: You may also change a previously set vial size by selecting menu option [CONT], then
selecting [AUTO], then selecting a new vial size under the [VIAL] menu.

User’s Manual 17

Setting Legend Justification

Use the menu selections to justify your legends horizontally or vertically. Selections for each type of
justification are as follows:

Horizontal Vertical

123

Left Center Right Top Center Bottom

To justify your legend,

1. Press

2. Press the [JUST] softkey.

The following menu options appear:

123

.

123 123

123

123

• For horizontal justification, press [HORIZ], then [LEFT], [CENT], or [RIGHT].

• For vertical justification, press [VERT], then [TOP]

3. Press

Note: The LABXPERT™ printer allows you to specify justification within separate zones.
See Chapter 8, Advanced Features for more information.

18 User’s Manual

.

, [CENT], or [BOT].

Rotating Legends

p

Use the Menu selections to rotate your legends 0, 90, 180, or 270 degrees.

To rotate your legend:

1. Press

2. Press the [NEXT] softkey.

.

3. Press the [ROT] softkey.

The following menu options appear:

The display shows the current
rotation setting.

4. Press [0], [90], [180], or [270].

5. Press

.

Examples:

Rotation
examples are
shown as the
label exits the

rinter.

Note: The LABXPERT™ printer allows you to specify rotation within separate zones in a
multi-zone label. See Chapter 8, Advanced Features for more information.

0

BRADY

o

90 o 180 o 270 o

BRADY

BRADY

User’s Manual 19

Chapter 7 General Settings

This chapter provides information on general settings. Settings for the LABXPERTTM printer are set
using the menu and corresponding softkeys.

Setting the Time/Date Stamp

The printer allows you to print a real time and/or date field on your labels. First you must set the time
and date on the printer. To set the time:

1. Press

2. Press the [NEXT] softkey
twice.

The following menu options appear,
allowing you to set the time by hour
and minute, or by 12/24 format.

• Pressing the [HOUR] softkey scrolls to the correct hour and pressing [MIN] scrolls to the

correct minute.

.

3. Press the [TIME] softkey.

The display shows the current
time setting.

• Pressing [12/24] toggles in and out of 12/24 format.

4. Press

Note: Pressing FUNCTION + the fourth softkey while in the [TIME] menu toggles
lock/unlock access for changing the time.

20 User’s Manual

to set the entered time.

To set the date:

1. Press

.

2. Press the [NEXT] softkey
twice.

3. Press the [DATE] softkey.

The following menu options appear,

The display shows the current date setting.
allowing you to set the day, month,
and year.

4. Press the following softkeys to cycle to the correct month, day, or year:

[DAY] – cycles to the correct day.

[MON] – cycles to the correct month.

[YEAR] – cycles to the correct year.

5. Press .

Note: Pressing FUNCTION + the fourth softkey while in the [DATE] menu toggles
lock/unlock access for changing the date.

User’s Manual 21

Printing the Time/Date Stamp

Print Time

To print the time stamp, press
the time symbol

appears in the place in which you have your cursor. If it does not fit, you will

+ (Insert Time). If the time stamp fits on your label,

receive this error message: Cannot Fit.

The time prints on your label (Hour/Minute or 12/24 format), for example, 9:30 PM or 21:30.

Print Date

To print the date stamp, press

+ (Insert Date). If the date stamp fits on your label,

the date symbol appears in the place in which you have your cursor. If it does not fit, you will
receive this error message: Cannot Fit.

The date prints on your label in dd/MON/yy format. For example, 22/OCT/05.

Note: The time and date stamp reflects real time. Therefore, the time and date printed
on a label reflects the time at printing.

Setting Units

The printer allows you to view both label measurements and font sizes in a variety of units. To
change default units:

1. Press

2. Press the [NEXT] softkey.

.

3. Press the [UNIT] softkey.

The following menu options appear:

The display shows the current unit settings.

• To change the default unit for label measurements, press [LABL],

then press [INCH], or

[MM].

• To change the default unit for fonts, press [FONT], then press [POINT], [INCH], or
[MM]. Inches, millimeters, and points refer to the height of a character.

4. Press

.

22 User’s Manual

Setting Menu Language

The printer allows you to view menu choices in eleven different languages. To set the default
language:

1. Press

2. Press the [NEXT] softkey

.

3. Press the [LANG] softkey.

twice.

The display shows the current
language setting.

4. Select your default language.

To select this language Press

English

French

German

Dutch

Italian

Portuguese (Brazilian)

Spanish

Danish

Finnish

Norwegian

Swedish

[ENG]

[FRE]

[GER]

[DUT]

[ITAL]

[PORT]

[SPAN]

[DAN]

[FIN]

[NOR]

[SWE]

5. Press .

Note: All menu prompts and messages will be displayed in the language selected.

User’s Manual 23

Chapter 8 Advanced Features

This chapter provides information on creating and printing continuous labels (both automatic and
fixed length), serialized labels, barcode labels, and multi-zone labels.

Continuous Media

The LABXPERT
and to insert separators between continuous media labels.

To set label length and add separators:

TM

Laboratory Labeling System allows you to set label length for continuous media

1. Press

.

2. Press the [CONT] softkey.

The following menu options appear:

• Choose [AUTO] to have the specified font size and characters determine label length
automatically (up to a maximum of 50 characters or 19 in. (482mm), whichever is
reached first. The default value is [AUTO].

• Choose [LEN] (length) to enter a specific length in the popup window. Minimum length
is .2” (5mm); Maximum length is 19” (482mm).

Note: To set a specific length in inches, type two places after the decimal point. For
example, to set a length of .2”, type 20. You do not need to type the decimal point.

• Choose [SEP] (separator) to enter the option of [NONE], [TIC], or [LINE]. The default
value is [NONE].

Examples

:

3.

Press .

Line Separation

Tic Separation

24 User’s Manual

Serialized Labels

The printer allows you to perform basic alpha or numeric serializations. Serializing a character results
in a series of labels that increment the character by either one number or one letter. For example:

Numeric Serialization when the
serialized character is 3.

Alpha Serialization when the
serialized character is C.

To create labels containing serialized data:

1. Enter the text to be serialized on the desired legend line.

2. Use the arrows on your keypad (right/left) to position the cursor under the character in the
legend to be serialized.

3. Press
number.

4. Enter the number of times to increment the serial number.

5. Press
print.

The following example shows 2 copies of a numeric serialization when the serialized
character is 3:

. The screen prompts you to enter the number of times to increment the serial

. The screen prompts you to enter the number of copies of the serialization to

123, 124, 125, 126…

ABC, ABD, ABE, ABF…

126

6. Enter the number of copies.

7. Press

Note: To serialize multi-zone labels, go to Multi-Zone Labels on page 30.

126

.

125

125

124

124

123

123

User’s Manual 25

General Guidelines for Serialization

Following are general guidelines for serializing:

• Both lowercase and uppercase characters can be serialized.

• Serialized characters can be incremented only (cannot decrement).

• Serialized text is limited to one line and one sequence per label.

• The printer first serializes the character the cursor is highlighted on when

When this character reaches its maximum value (9, z, or Z), the character immediately to the
left is incremented, and the right most character cycles back to its minimum value (0, a,
or A).

• Once a serialized character has reached its maximum value and the next character
encountered to the left is a non-serializable character (such as a space, accented character, or
symbol), the serial pattern cycles back to begin incrementing again from the rightmost
serialized character.

• After printing a series of serial characters, the display screen shows the next logical character
in the serial pattern (example: Print 1 to 5. After print job is completed, screen displays 6).

is pressed.

26 User’s Manual

Barcode Labels

The printer allows you to print Code 39 and Code 128 barcode labels. Barcode heights are available
in inches or millimeters.

Human Readable – Text in 10-point font size can be toggled on or off. The human readable text will
be centered and positioned below the barcode.

Barcodes are selectable on a line-by-line basis. Text and barcodes cannot be combined on the same
line.

A barcode symbol in the
status bar (on the display
screen) indicates that a line
is designated as a barcode.

To designate a line or lines as a barcode, press
toggles the barcode function off.

Note: There are some data types such as symbols that cannot be entered or printed while
in barcode mode. If you try to enter this type of information while in barcode mode, you
will receive this error message: Invalid Character.

To change barcode symbology, height, and human readable attributes:

1. Press

2. Press the [NEXT] softkey.

The following menu options appear:

.

+ . Pressing this combination again

3. Press the [BAR] softkey.

The display shows the current barcode settings.

Choose from the following options:

• [SYMB] (Symbology)

Select 39 (check digit on/off), or 128.

• [HGT] (Height)

Available barcode heights range from .1” to 1.2”. Pressing the up and down softkey
arrows raises and lowers barcode height in .1” increments.

User’s Manual 27

Note: To change the barcode height unit type (inches vs. millimeters), you must change

f

the label units. See Setting Units on page 22.

• [HR] (Human Readable)

Select ON or OFF (HR Font Size = 10 pt.)

4. Press

(if HR has been selected, the text will be centered below).

Multi-Zone Labels

The multi-zone label feature works with specific die-cut label media, for instance, a Lab Vial Side
and Top cartridge such as X-98-499. Once you install the appropriate cartridge, the printer will

recognize it and allow you to create and format multi-zone labels.

Multi-Zone Label Example

Zone 1

Note: Continuous and Vial modes are disabled when die-cut label media is installed.
If you have continuous label media installed, the printer will not recognize entry of
multi-zone commands. See Glossary of Terms on page 44 for complete definitions.

To create a multi-zone label:

1. Install a multi-zone (die-cut label) cartridge. 2. Enter characters for Zone 1.

. When you print the label, the line(s) designated as barcode will print as such

Zone 2

The display will
show that you are
in Zone 1 o

2.

3. Press

5. Press

28 User’s Manual

+ .

The display will
show that you are
in Zone 2 of 2.

.

4. Enter characters for Zone 2.

Note: Pressing
toggles back to Zone 1.

+

To set justification of a legend within a multi-zone label:

You may set legend justification within individual zones. For instance, the following example shows
Zone 1 with vertical TOP and horizontal LEFT justification; Zone 2 shows vertical CENTER and
horizontal CENTER justification.

Zone 1

Zone 2

Before setting justification, note the zone you are in as indicated in the lower right corner of the
display.

Note: Pressing FUNCTION +

and FUNCTION + toggles between zones.

1. Press .

2. Press the [JUST] softkey.

The following menu options appear:

• For horizontal justification, press

• For vertical justification, press

3. Press

.

[HORIZ], then [LEFT], [CENT], or [RIGHT].

[VERT], then [TOP], [CENT], or [BOT].

4. Navigate to the next or previous zone (see Note above) and repeat Steps 1–3.

Note: Go to Setting Legend Justification on page 18 to see how selected settings will

appear and print.

User’s Manual 29

To set rotation of a legend within a multi-zone label:

You may set legend rotation within individual zones. For instance, the following example shows
Zone 1 with a 0 degree rotation; Zone 2 shows a 270 degree rotation.

Zone 1

Before setting rotation, note the zone you are in as indicated in the lower right corner of the display.

Note: Pressing FUNCTION +

1. Press .

2. Press the [NEXT] softkey.

The following menu options appear:

and FUNCTION + toggles between zones.

Zone 2

3. Press the [ROT] softkey.

4. Press [0], [90], [180], or [270].

5. Press

6. Navigate to the next or previous zone (see Note above) and repeat Steps 1–5.

Note: Go to Rotating Legends on page 19 to see how selected rotation settings will
appear and print.

30 User’s Manual

.

To serialize a multi-zone label:

The printer allows you to perform basic alpha or numeric serializations within any one zone in a
multi-zone label. Note the following:

• The serialization cannot occur within more than one zone per label.

• When performing multiple-zone serialization, the zone you are in when you select

is the zone that will serialize.

• Ensure that all text and characters are entered into all zones before pressing

the zone (and specified character) you want serialized, as this will start the serialization
and printing process.

• If you must back out of the serialization process, press

zone you were last in.

To create multi-zone labels containing serialized data:

1. Enter text into all zones on the label.

2. Go to the zone you wish to create the serialization in and using the arrows on your keypad
(right/left) highlight the character you want serialized.

3. Press . The screen prompts you to enter the number of times to increment the serial number

(or character).

4. Press

The following example shows 2 copies of a numeric serialization in Zone 2 (of two zones) when the
serialized character is 3:

. The screen prompts you to enter the number of copies of the serialization to print.

+ to return to the

from

5. Enter the number of copies.

6. Press

.

Note: See Serialized Labels on page 25 and General Guidelines for Serialization on
page 26 for more information.

User’s Manual 31

PC Connectivity / Peripheral Mode

To connect your printer to a PC, use the Driver Installation link on the printer CD. Then do the
following:

1. Press

2. Press the [NEXT] softkey
three times.

The display shows the following:

4. Install compatible software, i.e., IdentiLab™ or CodeSoft™ (all LABXPERT™
cartridge label formats can be selected from these programs).

5. To exit Peripheral (PC) mode, press [DELETE].

.

3. Press the [PC] softkey.

32 User’s Manual

Chapter 9 Memory

This chapter provides information on saving, retrieving, and deleting labels using the memory
function.

Note: You can create, recall, edit, and save labels on your LABXPERT
Labeling System without a cartridge. Labels are created and saved based on the
attributes of the last cartridge installed.

Saving a Label to Memory

You may save up to ten labels and then recall them for future use.

To save a label to memory:

1. Press

.

A grid appears showing the 10 storage
locations. A bold number indicates a storage
location is occupied. Additionally, the first line
of text and part name are displayed for easy
retrieval of the correct label.

2. Use the arrows on your keypad

– [▲] [▼] – to navigate to the desired storage location on

the grid.

3. Press

[SAVE]. If you try to save the legend to an occupied space, you will get the option

to overwrite it.

TM

Laboratory

Recalling a Label from Memory

To recall a label from memory:

1. Press

. A grid appears showing the 10 storage locations (see above). A bold

number indicates a storage location is occupied.

2. Use the arrows on your keypad
the grid. The part number (cartridge)
the display to help you identify the saved legend.

3. Press

[RCL].

Caution: Pressing Recall will delete any text you have currently showing on the display
screen.

Note: You must have a part number in the printer that is equal to or greater than (in print
width and height) the part that was used when saving the legend. If the part number is too
small, you will receive this error message: Cannot Fit

If you save a label using a new part number, it will be saved with the new part.

– [▲] [▼] – to navigate to the desired storage location on

– along with the first line of label text – shows in

User’s Manual 33

Deleting a Label from Memory

To delete a label from memory:

1. Press

. A grid appears showing the 10 storage locations (see above). A bold

number indicates a storage location is occupied.

2. Use the arrows on your keypad

– [▲] [▼] – to navigate to the desired storage location on

the grid. The first line of label text shows in the display to help you identify the saved
legend.

3. Press

[DEL]. A message appears asking if you are sure you want to delete the label.

4. Press [YES].

5. Press FUNCTION + CLEAR/ESC
to exit the memory function.

+

34 User’s Manual

Chapter 10 Maintenance

This chapter provides instructions on cleaning your LABXPERTTM Laboratory Labeling System as
well as an accessories list.

Cleaning

Follow these instructions to keep your printer running at optimal performance.

1. Remove Label Cartridge.

2. Use a cotton swab moistened with isopropyl alcohol and thoroughly wipe the following:

WARNING: Make sure you use a foam swab (with black handle) provided in your
cleaning kit. See the Accessories Parts List on page 36.

WARNING: Make sure to wait five minutes after cleaning so the printer is dry before
installing a cartridge.

a. Print head – Try cleaning the print head with a dry swab first. Wipe the print line

(black) area only. Do not wipe the green area.

b. Deflector plate – This is located above the print head, to the right of the platen roller.

See Illustration B on the following page.

c. Label exit slot – Make sure to wipe the breaker bar located on the inside of the label exit

slot. The cutter blade meets the breaker bar when a label is cut.

User’s Manual 35

Accessory Parts List

Description Catalog No. *UPC Part No.

Hard side Carrying Case LABXPERT-HC-KEY 60902

AC Adapter – North America XPERT-AC 60544

AC Adapter – Europe XPERT-ACEUR 60545

AC Adapter – UK XPERT-ACUK 60546

PC Communication Cable PCCABLE-1 18574

Cleaning Kit PCK-4 33969

*North America Only

36 User’s Manual

Chapter 11 Troubleshooting

If your LABXPERTTM Laboratory Labeling System is not performing as documented in this user’s
manual, use the following troubleshooting and error message guides to determine the corrective
action you should take. If the corrective action does not work, contact Brady’s Technical Support
Group.

Troubleshooting Guide

Symptom Cause Corrective Action

Poor quality printing.

Printer does not
power up when
turned on.

Printer will not feed
labels. Continued.

WARNING: When cutting die-cut labels, make sure to cut in between labels. For
continuous media, cut just before a notch. DO NOT cut into the notch!

The leading edge of the

The print head and platen
roller are dirty.

Battery power is low. Replace batteries.

Wrinkled media.

Dead Batteries Replace batteries.

No Batteries Insert batteries.

A/C adaptor not plugged
in.

The leading edge of the
media roll is uneven or
torn (not a straight edge).

media roll is either out
past the cartridge edge or
has retracted back into it.

Clean the printer. See Cleaning on page

35.

Press

Ensure A/C adaptor is plugged into a
proper outlet.

Use a pair of scissors to cut a straight
leading edge on the marker roll.

Ensure that the medial roll edge is flush
with edge of cartridge and under the
material guides.

.

Notch edges may be

folded. Printer is not
detecting a notch in the
media.

Label material has
retracted into
cartridge.

Fixed length label
text gets cut off.

Label material jams
in printer.

User’s Manual 37

Excessive jarring during
transportation of material.

was not pressed

before cutting.

Retaining label was not
removed.

Fold left edge back up so that the notch can
be read.

Ensure that retention label is reapplied
when storing the cartridge.

Press to move the fixed length
label to the cut position.

Remove retaining label from cartridge
before inserting into printer.

Error Messages

Error Message Cause Corrective Action

Head Open The printer head mechanism is not

engaged.

Out of Labels The printer label cartridge is

empty.

No Cartridge
Installed

Cannot Fit

Invalid Label The printer cartridge is not valid. Install a new label cartridge. See

Invalid Character This character cannot be used in

A cartridge is not inserted into
printer.

The printable information will not
fit on current label.

The legend rotation was changed
and the existing text will no longer
fit.

The currently installed label is too
small for legend retrieval.

the current printer mode. For
example, you cannot enter a
symbol when in barcode mode.

Lock the cartridge locking lever.

Install a new label cartridge. See
Replace material cartridge on
page 7.

Install a label cartridge. See
Replace material cartridge on
page 7.

Either reduce the font size of the
legend, or use a larger label size.

Reduce the font size of the legend,
change the rotation, or use a larger
label size.

Install a cartridge containing
larger labels. See Replace

material cartridge on page 7.

Replace material cartridge on

page 7.

Either use a different character or
switch printer mode. For example,
toggle out of barcode mode.

38 User’s Manual

Appendix A Menu Tree

User’s Manual 39

Appendix B Font Size Chart

Point
Size

Inch mm PRINT SAMPLE

4 .04 1

6 .05 1.4

7 .06 1.5

10 .10 2.5

13 .13 3.3

20 .20 5.1

26 .25 6.4

38 .38 9.6

45 .45 11.0

BRADY 12345

BRADY 12345

BRADY 12345

BRADY 12345

BRADY 12345

BRADY 12345

BRADY 12345

BRADY 12324

BRADY 12345

51 .50 13.0

76 .75 19.0

102 1.00 25.0

BRADY 12345

BRADY 1

BRADY

40 User’s Manual

Point
Size

126 1.25 33.0

Inch mm PRINT SAMPLE

User’s Manual 41

Appendix C Symbol Library

See the section on Symbols on page 15 for instructions on selecting and printing the symbols shown
below:

Greek
Symbols

Laboratory
Symbols

PPE/
Mandatory

Hazard
Warning

42 User’s Manual

Prohibition

First Aid/
Fire

Haz Mat’ls
(WHMIS)

Haz Mat’ls
(HSID)

European

Arrows/
Misc.

User’s Manual 43

Appendix D Glossary of Terms

It may be helpful to review these terms while using this manual:

Cartridge (Material Cartridge) – The cartridge containing the label material, ribbon, and smart-cell.

Continuous Media (Labels) – Marking media in a continuous roll, not pre-cut or separated by spaces

and notches.

Die Cut Labels – Marking media that is pre-cut and separated into individual markers by spaces and
notches.

Label – Once a marker contains printed text, it is referred to as a label.

Legend – The actual text to be printed on a marker. The legend appears on the LCD screen and can

be stored in memory.

Marker – A blank label. Until a label is actually printed, the material is referred to as a marker.
Markers are available in a variety of sizes.

Serialize – To automatically print labels in a numeric or alphabetical sequence.

Multi-Zone Label – A label containing more than one area (zone) for entering alpha or numeric text

and characters. The zones can be navigated and edited separately.

44 User’s Manual